HomeMy Public PortalAbout1973_09_26 X47
MINUTES OF REGULAR MEETING OF LEESBURG TOWN COUNCIL, SEPTEMBER 26 , 1973.
A regular meeting of the Leesburg Town Council was held in the
Council Chambers, 10 West Loudoun Street, Leesburg , Virginia on Sep-
tember 26 , 1973 at 7 :30 P.M. The meeting was called to order by the
Mayor, with the -prayer being offered by Councilman Titus . Present
were the following: Mayor G. Dewey Hill, Councilmen Walter F . Mur-
ray , John W. Pumphrey , Herbert L. Ridder, C . Terry Titus and John A.
Wallace , Jr. ; also Town Manager James W. Ritter, Jr. and Town Attor-
ney George M. Martin. Absent for the entire meeting was Councilman
Wallace, with Councilman Orr being present for a portion of the meet-
ing, as noted.
The Minutes of the regular meeting of September 12 , •1973 were
approved as written .
Town Manager Ritter reported as follows :
(1) Mr. Garrett of Crestwood Construction Company was in the
office today and advised that the stone base on Catoctin Circle has
been completed and they are waiting for Tri-County Asphalt to put
the black base on - they hope to have it ready for traffic in two
`= weeks . The proper signs , such as Stop signs , School •signs , etc ., are
Cr;) being erected before traffic starts using this street . Crestwood 's
Agreement on Sec . II-A expires on September 28th, however, Mr. Gar-
rett will have a letter to him by Monday asking for an extension.
Q The Bond runs for another year. They do not plan to start construc-
tion on the detached dwellings until spring due to the present high
mortgage rates . The Zoning Permits for 41 • detached homes expire: in
January, however, Mr. Garrett is aware of this .
f2) Mr . Williams was by the office yesterday and said the sur-
ve??isyhere this week on the Carr water tank site. They are running
levels from the USGS bench marks in Town to the site .
• (3) He has had several discussions with Mr. John Freeman, con-
tract owner of Dry Mill Subdivision, Sec . III-A, with reference to
the easement we need in connection with the By-Pass construction.
He is having Bartenstein redraw the plat, showing a new location,
and is willing to sign the easement .
(4) A written proposal res 4.!Ns o r�gDp Alderman agreed to
pay for curb and gutter and sid aII rra the property he has leased
from Dr . Jackson, providing construction was begun 90 days from Aug-
ust 27th (the date of his letter) . Dr. Jackson is willing to pay his
share, ,provided the other property owners do the same . The Hospital 's
cost on the other side of the street would be $2,545 . There is a-
nother property owner by the name of Clark next to Dr. Jackson at Old
Waterford Road. The Town 's share of cost for the pavement would be
$18,525 . This will be discussed by the Street Committee next Monday.
(5) He has ordered "Do Not Exit" signs for North American Bank
and Trust.
(6) Letters have been written to Jim Tyler and Preston Jenkins
concerning their non-compliance with entrance and curb and gutter
requirements . -
(7) Prices are being secured on different types of benches ,
with the possibility of placing one or two benches in front of the
Town Office.
(8) A five-year program on street improvements , at a total cost
of $1,332 ,280, has been worked up, however, this will have to be re-
viewed annually and brought up-to-date . This will be discussed at
Street Committee meeting .
(9) At the last Street Committee meeting , the problem of Loud-
- oun House Apartment residents trespassing in the back yards of resi-
dents on Edwards Ferry Road was discussed. The Town Attorney knows
of no authority to regulate this . Loudoun House has hired a Security
Guard now and the property owners will have to protect themselves .
148
MINUTES OF SEPTEMBER 26 , 1973 MEETING.
(10) Additional information has been requested by the State
Water Control Board on providing additional funds on our Sewer Plant
construction and interceptor lines . This information has been mailed.
It is possible that we may receive as much as $400 ,000 , this being
the difference between the 30 per cent we received and the 50 per
cent we are entitled to.
(11) There are two resolutions attached to the Agenda from the
Highway Department, one of whichwill be adopted concerning the Rt.
15-Catoctin Circle Urban Project. He put this on the Agenda in the
interest of saving time , however, Council may wish to refer it to
Committee. We have not yet received the final plans for right-of-
way acquisition, therefore , we do not know how much is needed.
A call from the Highway Department revealed that they hope to have
a field inspection on OctobR 4i�p - the same day of the Rt. 7 -
Catoctin Circle Urban Projec e of the above-mentioned resolu-
tions conveys title to the Town, the other does not.
(12) The tree on West Market Street at Memorial Drive presents
a highly dangerous traffic problem for those coming out of Memorial
Drive into Rt . 7 - it limits sight distance to the west. VEPCO will •
assist in taldig the tree down, and there will be no cost involved, ex-
cept ,for Town Forces . In the interest of safety, this must be done
and is scheduled for next Thursday.
(13) The two invoices to Dewberry, Nealon & Davis have been out-
standing since last May. They are on the storm sewer between King
and Church Streets . There was a lot of work on this project, in-
cluding the addition of storm sewer to the corner of Market and
King Streets;. a spur line into the Parking Lot; also from the exist-
ing pipe down to an open ditch below Loudoun Street and the planning
of easements from Joe Francis to South Street, including the con-
struction requiredder South Street. Partially completed plans
have been delivered,RP$h General Provisions and Specifications .
All of this work hasbeen authorized by Council - a total of
$11 , 930. With the payment of these two invoices , we will have
paid them $10,680. 20 .
(14) We have received some of the equipment and materials for
chemical treatment at the Sewer Plant . Ken Bedford called Hercules
today and the four (4) pumps and the mixer are scheduled to be shipped
on October 11th and the 500-gallon polymer tank on October 22nd. The
500-gallon ferric chloride tank will be shipped in about 14 weeks , so
it looks like it will be close to the first of the year before we re-
ceive everything. Hercules ran some BOD tests recently. Ron Scullins
called today and said that the results of these tests will be for-
warded to us and we will send them on to Bob Sayre at the Water Con-
trol Board.
(15) He called attention to two letters received from Mrs . Carr 's
attorneys , stating that they want to make an informal presentation of
their case this Friday at 7 :30 P.M. at Fort Evans Farm Annex.
(16) He explained several items on the Agendain more detail.
As to the sewer line extension on Davis Avenue , Mr . Sam Rogers will
pay one-half the cost of the line , which would be approximately 210 '
long and would extend to a vacant lot. However, he will make it
clear to him that we cannot provide a sewer connection for a new
house at this time .
(17) It is interesting to note , on the Investment Schedule, that
we are picking up nearly $93 ,000 in interest on an investment of
nearly $2,000,000. At next Council meeting , we will have to consider
the reinvestment of Revenue Sharing money due on October 9th and of
$100 ,000 of the 1972 Bond Issue money due on October 10th.
(18) He has checked with Sydnor on the pump for the Myers Well .
It should be shipped the week of October 10 and they should have all
components by October 19 and probably be able to make the installa-
tion the week of October 22nd.
(19) An accounting of all sewer connections, both inside and out-
side the Town, has been completed. We have a total of 2 ,647 units ,
counting each apartment as a unit. This will be summarized in a re-
port for Committee meeting next week.
x'49
MINUTES OF SEPTEMBER 26 , 1973 MEETING.
Attorney Kenneth B. Rollins , representing Mr. Kenneth Bradshaw,
requested permission from Council for Mr. Bradshaw to complete con-
struction of a temporary building on property owned by him on South
King Street in the vicinity of the proposed By-Pass construction.
He explained that Mr. Bradshaw had started construction of this build-
ing, not realizing he should have secured permission from Council be-
fore starting and believing he would need a zoning permit for a perma-
nent building only. He does not expect to erect a permanent building ,
which will be an automobile repair building and new car agency, until
such time as the By-Pass is completed and the relocation of Davis
Avenue has taken place . He has to move fast since he is being evicted
from the building he is now in the end of the month. It will not be
necessary to request water or sewer at this time, since he expects
to use a self-contained chemicalized unit. Mr. Rollins presented a
drawing of the proposed permanent building for Council 's perusal.
Councilman Titus questioned the use of a chemicalized unit in Town
and asked if this has been cleared with the Health Department. Mr.
Bradshaw said nothing has been cleared with the County. Mayor Hill
said that clearance by the Health Department is of vital importance.
Councilman Murray believed that water and sewer requirements would
have to be met in this case , just as in the case of a produce market
on Mr. Cole 's property. There was further discussion concerning
various aspects of this building , with Mayor Hill referring this
matter back to the Committees for study and report back to Council .
Mr. Rollins understood that Mr. Bradshaw should appear before the
Committee with Health Department approval for this building and the
self-contained unit.
Councilman Titus asked that some discussion be held with the
Street Committee and the Finance Committee concerning the construc-
tion of brick 'sidewalks in the downtown area - he feels this is es-
sential, vital and appropriate to the Town . It is quite expensive
to put down a brick walk , however, he would like to have this mat-
ter discussed before any more of these walks are destroyed. He
111.
asked, also, that the BOD test results be sent to Mr. Sayre of the
Water Control Board.
Councilman Pumphrey asked if we had a cost yet on curb and gut-
ter construction on Gibson Street. Mr. Ritter said this cost would
be $2,545 .
Mayor Hill reported that he had received a letter from Mr. James
B. Coulter, Secretary, State of Maryland Department of Natural Re=
sources, in answer to a letter he directed to Mr . Colony of the EPA.
This letter was read by the Clerk for information only and Mayor Hill
asked that it be made a part of the Minutes .
Mayor Hill reported that he and Mr . Ritter attended the Virginia
Municipal League meeting in Norfolk last week. He said he found it
quite different from the first one he attended in 1967 . The theme
of the entire meeting was the new Federalism or Government help to
localities in the State and Counties through Revenue Sharing. He
elaborated on what is expected of the States and Counties by the
Government and believed it would take a valiant effort on the part
of everyone to accomplish what is expected by the Government. He
hoped that we could justify our position in the State.
Mr. Ritter agreed that the theme 'of the meeting was "Federalism. "
He said the Government is becoming more involved in everything we do.
Pollution, ecology and ' items of this nature were discussed at the
meetings he attended. The EPA is a very strong arm of the Federal
Government . It has issued orders to all of the States that they will
have to come up with Treatment Plants that have effluent satisfactory
to the EPA - the highest quality possible. They are telling all the •
States that, if they have not completed such a program by 1977 , the a
EPA will step in and do it themselves . He thinks Leesburg is in a
better position and has shown more progress than those he has come
in contact with - that we are in a very strong position with the EPA
and the Water Control Board.
150
MINUTES OF SEPTEMBER 26, 1973 MEETING.
Mr. Ritter reported on the meeting held last night with the Nor-
thern Virginia Planning District Commission and the consultants em-
ployed by said Commission for the regional sewer plant study, at
which time representatives of other jurisdictions were present . He
pointed out that Mayor Hill was next to Mr. Don Bowman of Fairfax
County , who wished to delay this report, on which the Commission is
to act on November 6th. Mr. Ritter said Mayor Hill strongly protested
any delay, stating that Leesburg and all other communities had agreed
•
to this deadline and he believed they should hold to this . There were
representatives present from EPA, the Water Control Board and other
• agencies . He said Mr.. Cole of the WCB leans toward one big Plant
for Northern Virginia and even went so far as to mention that the
Leesburg Plant might be the Plant. Mr. Ritter felt that this is not
feasible though, due to to the fact that so much of the sewage would
have to be pumped upstream. It appears to him that our Plant is in a
better pbsition for this watershed and, from the hints he has gotten
from the Water Control Board, it looks like they may lean towards
this 'eventually . We can do nothing until this report is received by
the NVPDC and see what its recommendation is . Mr. Ritter said the
Town should be proud of Mayor Hill 's presentation last night.
Mayor Hill added that Mr . Bowman said if he(Mr . Hill) would
consent to this delay , it could be done , however, Mr. Hill would
not do this . He said Fairfax does not want to grow and, out of six
'jurisdictions that had to present information to NVPDC, only Fair-
fax and Loudoun Counties have not done so. He made this point last
night and told them that if they would not furnish this information,
then the "big boys" would do it for them.
A public discussion was held at this time concerning the Proposed
Sewer Priority List, as read at last Council meeting. Councilman Titus
explained that they have tried to set up criteria for handling any
projects submitted to Council in connection with sewer and water once
the moratorium is lifted and during the time the moratorium is in ef-
fect . It actually comes down to a basis of "First Come, First Served."
It is believed that the date of submission of a preliminary plat shoul
be this criteria, with certain qualifications . . He explained that, in
accordance with this , an applicant would come before Council for the
total capacities desired and Council would dgfide how much to be allo-
cated. A list of percentages has been set up/which they feel use
should be allocated. Nothing would be allocated beyond 80 percent
of the designed limit , at which time they would have to consider
plans for expansion. In the meantime , Mr. Forbes would prepare a
list: of certain factors about the development and certain criteria
'would be set up if 'someone did not comply or if a plat becomes in-
valid. This is a very rough sketch . Mayor Hill said this would ap-
ply to any availability of water and sewer we would get in the future.
Mr. Titus pointed out that this has absolutely nothing to do with
those projects on the previous Policy Statement or Priority List .
Mr. Lester Shor asked where the policy of using only 80% of the
capacity originated - the Water Control Board does not say you can
use only that percentage. Councilman Titus and Mayor Hill both said
this 80% figure is a "flag" to the Town, at this pointthey would have
to prepare plans for expansion - they are not saying it would be cut
off here .
Mr. Lester Sorensen, Sr. said he believed a 50% allocation for
residential uses is too low. He believed there would be very few
taps on commercial uses , or industrial uses . He believed residential
uses should be allotted 60% of the 80%. He asked if this new Ordi-
nance
would not reflect back on any projects on other lists . Mr.
Titus said it would not .
Mr. Shor said there are statistics giving the ratio of commercial
and industrial uses to residential uses , however, they have to be ad-
justed to your own locale . Mayor Hill said they would have better
percentage rates when the Comprehensive Plan is completed. Mr. Titis
said that, tentatively, in 90 days they would have goals established,
with a possibility of having a portion of the Land Use Plan at the
next Planning Commission meeting . Mr. Shor said that Baltimore County
has an excellent plan . They assign a certain number of dwellings per
acre and let the builder do whatever he wants to. He believed it to
be one of the most successful zoning tools to come out in this decade .
Councilman Murray said they have a good kickback system there .
MINUTES OF SEPTEMBER 26 , 1973 MEETING.
Mr. Sorensen expressed his belief that "No zoning is the best
zoning . " If a plan for a piece of property fits the situation, it
is far better. He believed money is wasted on Master Plans and said
Fairfax County is now to the point of not zoning anything . Mr. Shor
did not agree with this - he said it may work in some areas , but he
believed you would have to be very careful. Councilman Murray asked
-.Mr . Sorensen if he is advocating 'No zoning . " In such a case, a
Gino 's could be located next door to a house. Mr. Sorensen said this
would not be appropriate - they would not put a commercial enterprise
in the middle of a residential area. He said the same thing is basi-
cally occurring in Reston, but they do go through zoning procedures . R
Mayor Hill asked what type of control you would have if you had no
zoning. Mr. Sorensen said it would be entirely up to the Planning
Commission. He said the center of a city would naturally be office r
buildings and commercial type of buildings , and then it would fan
out from there - 125 acres beyond that, you would try to fit in
something like an office building complex. He said, under a Com-
prehensive Plan, this would be set aside He believed there has to
be more flexibility as to which way you go. Each site would have
to be analyzed by the Planning Commission and its staff. You would
have to work with the money market and what is needed. He cited
07 Fort Evans Road, where there is commercial land immediately adjacent
CID thereto, so the area is immediately packed with apartments . Mayor
r--0 Hill asked how you would plan for water and sewer if you did not
know what might be going in there . Mr. Sorensen said this would
Q be provided for when an applicant comes in with plans .
Mr. Shor suggested that someone write to Mr. Halmus , the Mayor
of Poolesville, who is . one of the leading sanitary engineers in the
country in his estimation.
Councilman Titus said he believed it wise to look a little fur-
ther into the percentages before adopting this and believed there
could be a little rewording . Mayor Hill said the Council is trying
to get. a little broader tax base. He then referred the Proposed
111 Sewer Priority List back to the Utility Committee for further study.
Mr. Powers Thomas of Armfield, Harrison & Thomas addressed Coun-
cil at this time concerning the Report of Insurance attached hereto.
By way of comparison, he read a letter which accompanied a report on
insurance to the Town in 1937 by Mr . B. Powell Harrison, who was at
that time with Moore , Clemens and Company . It is interesting to note
that, at that time, the total cost of the Town ' s insurance was $214. 35 .
At the present time, the cost is $8,486 .00 for basic fire and casualty
insurance on record, excluding health insurance , etc . He and Mr.
Seekford have reviewed the Town 's insurance and the report is broken
down into five areas . He then went on to explain in detail the five
separate policies , including premium costs , along with their recom-
mendations . These policies are as follows : (1) Special Multi Peril
Policy ; (2) Mobile Equipment Floater; (3) Auto Insurance ; (4) Compre-
hensive General Liability Insurance and (5) Workmen ' s Compensation.
Councilman Orr joined the meeting at 8 :45 P.M.
410
There were some questions concerning various phases of the above
five policies and these were answered by Mr. Thomas and Mr. Seekford.
Mr. Seekford then explained the values of a $1,000,000 Commercial Ex-
cess Liability Policy, or Umbrella Policy, which would more than
triple the current protection under the basic liability policy and
which would also pick up new coverage, the premium for this extra in-
surance being $800 per year. There followed questions regarding this
portion of the, insurance program as well, one of these questions be-
ing whether or not a police officer would be covered for false ar-
rest or for "beating up" a subject. Mr. Seekford said this would be
covered and explained that full-time police officers are also cov-
ered for fals' arrest under another policy . The question was also
raised as to whether or not an Issuing Justice or special deputies
would be covered. Mr. Seekford said an Issuing Justice would be
covered while he is on Town business , however, they would have to
investigate further concerning special deputies since these men are
not paid employees of the Town - the Town furnishes equipment and
uniforms , but they are paid by the organization for which they are
working . Town Attorney Martin also brought up the question of a
152
MINUTES OF SEPTEMBER 26 , 1973 MEETING.
fidelity clause being included. Mr. Thomas said they would have to
give a separate report on the bonds . It was suggested that the ans-
wers to these questions be reported back to the Laws -and Administra-
tion Committee .
Mr. Seekford then explained the supplement to their Report con- ,
cerning coverage on the steam boiler at the Sewage Treatment Plant ,
which premium would be $112 . One important aspect of such coverage
would be an annual inspection of the boiler by the Company .
Mr. Seekford said he had two recommendations to the Town, they
being as follows : •
(1) The Town should place "No Trespassing" signs on the fence
at the garage and at the Sewage Treatment Plant .
(2) The Town should consider fencing the entire Town Garage
complex .
Mayor Hill asked that they check as to why the Comprehensive
General Liability is not a part of the Special Multi Peril Policy.
On motion of Councilman Orr, seconded by Councilman Titus, the
following resolution was unanimously adopted :
BE IT RESOLVED, that the Report entitled "Report of Insur-
ance," dated September 18 , 1973 , attached hereto, be ap-
proved, and that the respective firms of Armfield, Harri-
son and Thomas and Moore, Clemens & Co. be authorized to
proceed with necessary endorsements - or issuance of new poli-
cies , as recommended in that report .
Councilman Titus asked if the Town-owned property at Watson would be
covered and was assured that it would be .
On motion of Councilman Ridder, seconded by Councilman Titus , the
following resolution was offered:
BE IT RESOLVED by the Town Council of the Town of Leesburg ,
that the firm of Daniel A. Robinson & Associates be requested
to furnish the Town Council with a proposal for certain con-
sulting work which might be performed by them, and which con-
- suiting shall be in the following areas :
(1) Water and sewer rate study, which shall include a study
of availability rates .
(2) Administrative policies and system of accountability,
which shall include recommended policies on :
(a) Sick Leave.
(b) Vacation.
(c) Salary grade scale .
(d) Job Description . •
(e) Grievance Procedures .
(3) Review and report on present accounting system and pos-
sible changes necessary for modernization.
(4) Capital outlay program covering a period of five years .
. and
BE IT FURTHER RESOLVED, that this proposal shall include
hourly rate to be charged for task to be performed, esti-
mated number of hours to perform task, basic scope of each
task and an estimated completion date , assuming (1) that all
work is authorized to proceed at once , or (2) that each step
is to be begun upon acceptance and approval by the Council
of the previous task, and
153
MINUTES OF SEPTEMBER 26 , 1973 MEETING. -
BE IT FURTHER RESOLVED, that a list of references of Vir-
ginia municipalities for whom work of this type has been
completed be furnished with the proposal, and
BE IT FURTHER RESOLVED, that the Town Manager be authorized
and directed to assist the firm in any way to obtain the data
necessary for the preparation of such proposal, and
BE IT FURTHER RESOLVED, that this proposal be furnished to sa
the Chairman of the Finance Committee within 30 days from
this date . •
On motion of Councilman Titus , seconded by Councilman Ridder, the
following amendment was unanimously adopted, eliminating the word-
. ing at the end of Paragraph (1) "which shall include a study of
availability rates . " This paragraph would then read as follows :
(1) Water and sewer rate study.
The resolution, as amended, was then unanimously adopted.
Cr) On motion of Councilman Titus , seconded by Councilman Ridder,
,-D Council voted unanimously to go into executive session concerning legal
C: matters at 9130 P.M. On motion of Councilman Pumphrey, seconded by
Councilman Ridder, Council reconvened at 9:45 P.M. No action was
taken as a result of this executive session, with the exception of
continuing said session with legal counsel at counsel 's convenience.
Councilman Orr left the meeting at this time .
On motion of Councilman Pumphrey, seconded by Councilman Ridder,
the following resolution was offeredfor discussion:
RESOLVED, that the following letter be forwarded to C. A.
English Cole, in reply to his letter to the Mayor dated
September 5 , 1973 (copy attached) .
There was considerable discussion concerning water and sewer facili-
ties to be provided at this location for a fruit stand, as well as
provisions for ingress and egress from Route 7 . Mr. Ritter said he
had a similar request today , asking that a vegetable merchant be al-
lowed to set up a business at the old Highway Department Residency,
now owned by Jewell Trucking . This merchant would.. also operate a
nursery . It was pointed out. that he could use toilet facilities in
the building owned by Jewell , but Mr. Ritter believed he would also
be classified as an itinerant" merchant . Councilman Murray did not
believe that a vegetable mart or fruit stand would be appropriate at
Mr. Cole 's location and did not think this is the type of business
appropriate to the entrance to Leesburg from the east . On motion of
Councilman Pumphrey, seconded by Councilman Ridder, the letter was
unanimously. amended to add at the end the following :
"and all other relevant ordinances , especially site plan
and entrance requirement ordinances . "
5 to 1, with Councilman Titus dissent-
The resolution, with letter amended, was then adopted .by_-a vote--&and ing
a copy of said letter is attached hereto. Councilman Titus asked that
a copy of the Town Code and Subdivision and Zoning Ordinances be placed
in. the Council Room for usewhen_needed.
INSERT
On motion of Councilman Pumphrey, seconded by Councilman Murray,
the following resolution was offered for discussion :
•
BE IT RESOLVED, that the Mayor be authorized to convey to
the Council of Mayors the Leesburg Town Council 's feeling
that to vote Yea or Nay on the County 's proposed phased
growth policy would, at this time be premature in light
of the current status of the Town' s Comprehensive Plan, and
INSERT
On motion of Councilman Murray , seconded by Councilman Pumphrey,
and after a great deal of discussion, the following resolution was
adopted by a vote of. 5 to 1 abstention, that being Councilman Titus :
BE IT RESOLVED, that the Mayor be authorized to sign the
attached F.A.A. Form requesting reimbursement for the Air-
port Master Plan Study, Phase 2.
Mr. Ritter said the Town has obligated itself not to pay over $5 ,000.
The Federal Government and Transamerican Airports are going to pay
the remainder. Councilman Ridder said the Town is obligated to
one-sixth of the total estimated cost, which is $29,342. Mr . Rit-
ter said he has the Phase 2 report from Henningson, Durham and
Richardson . It was the general consensus of Council that Mr. Bourne
of that firm meet and discuss Phase 2 with the Council . There was
some discussion concerning the contract with Henningson, Durham and
Richardson as to the payment of each phase. Mr. Ritter was asked
to remind Councilman Wallace about the meeting with Council on Phase
2 .
154
MINUTES OF SEPTEMBER 26 , 1973 MEETING.
BE IT FURTHER RESOLVED, that the Mayor be authorized to con-
vey the Town Council 's feeling that all incorporated towns
must grow in accordance with their ability to provide neces-
sary services , and that the growth should not be included in
any percentages that the County might impose.
Councilman Ridder believed the two paragraphs were in conflict with
each other, and Councilman Murray said the second paragraph is merely
stating what we have been doing for years . We think the Town should
grow, but its growth has to be determined by its ability to take care
of it . Mayor Hill believed the resolution should remain as written.
He pointed out that, at last night 's meeting , Mr. Hallett of the
Loudoun County Sanitation Authority said they are probably going to
enter suit with the Washington Sanitary Suburban Commission concern-
ing the Blue Plains capacity . It doesn 't make sense to himthat the
County wants the Towns to slow down, yet they can grow as they want.
Mr. Hallett stated last night that he still felt the Town should not
have built its own Treatment Plant . Mayor Hill said that, had we gone
on to Blue Plains , we would have been in a bad situation. 'He also
understands a study is being made for an increase in rates for Blue
Plains . He thinks we should take a definite stand on this matter.
Councilman Murray thought the Town should express its feelings too .
Councilman Ridder agreed with what is said in both paragraphs , but
thought that they countermanded each other. On motion of Councilman
Pumphrey, seconded by Councilman Ridder, Council voted unanimously to
amend the above by deleting the first paragraph and changing the sec-
ond paragraph to read as follows :
BE IT RESOLVED, that the Mayor be authorized to convey to
the Council- of Mayors the Leesburg Town Council 's feeling
that all incorporated towns must grow in accordance with
their ability to provide necessary services , and that the
growth should not be included in any percentages that the
County might impose.
The resolution, as amended, was then unanimously adopted.
On motion of Councilman Ridder, seconded by Councilman Murray,
and after explanation by Mr. Ritter, the following resolution was
unanimously adopted:
RESOLVED, that the following appropriations be made :
$1,003.00 - Two-way Radio for Utility Department. Utility
Fund-Capital Outlays .
500 .00 - Office Furniture. General Fund-Capital Outlays .
60 .00 - Martin, Riemenschneider & Murtaugh - Preparation
of two deeds . General Fund-Capital Outlays .
4 ,050 .00 - First & Merchants Bank-Interest on $1. 5 Million
Bond. Utility Fund-Debt Service .
Attention was called- to the attached letter from the State Water
Control Board concerning the Town ' s Grant Application . Mr. Ritter re-
ported that he had instructed Johnson and Williams to hold up on this
phase until we know what it is all about. He also cited an experi-
ence the other day where Mr. Koontz and Mr. Blankingship wished to
talk with Mr. Williams and he called and asked him to come over. Mr.
Williams was hesitant to do so without a resolution, but did come
since this was an emergency situation. This is a case where he does
not do this for nothing and he was directed to come . On motion of 1111
•
Councilman Titus , seconded by Councilman Ridder, the following reso-
lotion was unanimously adopted:
• RESOLVED, that we request Johnson and Williams to withhold
proceeding with the preparation of Steps 1, 2 and 3, in ac-
cordance with a letter from the State Water Control Board
of September 12 , 1973 regarding Environmental Assessment.
155
MINUTES OF SEPTEMBER 26 , 1973 MEETING.
On motion of•Councilman Ridder, seconded by Councilman Pumphrey,
the following resolution was unanimously adopted :
BE IT RESOLVED that , by mutual consent , the Contract for
Engineering Services dated October 11, 1962 by and between
The Town of Leesburg and Johnson and Williams be and the
same is hereby terminated, and shall be null and void with
respect -to) all future projects 'to be conducted .by Johnson
and Williams in the Town of Leesburg , with the exception
of "Potomac River Water Supply Project , " as outlined in -
Johnson and Williams ' letter of September 24, 1973 , and
BE IT FURTHER RESOLVED, that •acopy of this resolution be
forwarded to Johnson and Williams .
On motion of Councilman Pumphrey, seconded by Councilman Titus,
and after explanation by Mr. Chaves of the particular projects to be
included, the following resolution was unanimously adopted:
RESOLVED, that Perry Engineering be authorized to proceed
Cr)CD
_ with the replacement of existing sanitary sewer lines, in
accordance with their proposal dated September 17 , 1973 ,
1-0 at an approximate total cost of $71,969.
Q the
C Councilman Titus asked that it be made clear that/Edwards Ferry Road
and Prince Street projects be done first and completed as quickly as
possible . •
On motion of Councilman Ridder, seconded by Councilman Murray,
the following resolution was unanimously adopted :
RESOLVED, that Perry Engineering be authorized to proceed •
with new sewer line extension on Monroe-Street , in. ac-
cordance with their proposal dated. September 17 , 1973 , at
an approximate cost of $3 ,495 .00, and with new sewer line
extension on Davis Avenue , in accordance with their pro-
posal dated September 17 , 1973 , at an approximate cost of
$7 ,395 .00 .
It is to be made clear to Mr. Sam Rogers that he cannot add a new
house on the line at this time on Davis Avenue .
On motion of Councilman Titus , seconded by Councilman Murray,
the following resolution was unanimously adopted:
RESOLVED, that Perry Engineering be authorized to proceed
with construction of Wagann Street, in accordance with their
proposal dated September 17 , 1973 , at an approximate cost
of $6 ,274 .00 .
Mr. Ritter reported that curb and gutter on this street has been ap-
proved and Carroll should be here next week to start on this work.
•
On motion of Councilman Murray, seconded by Councilman Pumphrey,
the following resolution was unanimously adopted:
RESOLVED, that Perry Engineering be authorized to proceed
with construction of Washington Street and Edwards Ferry
Road, in connection with •curb and gutter construction, at
an approximate cost of $3 ,835 .00 , in accordance with their
proposal dated September 17 , 1973 .
On motion of Councilman Murray;. seconded by Councilman Titus ,
the following resolution was unanimously adopted:
RESOLVED, that the foregoing four (4) projects authorized
to be performed by Perry Engineering be commenced in accord-
ance with the priority to be provided by the Town Manager.
156
MINUTES OF SEPTEMBER 26 , 1973 MEETING.
On motion of Councilman Titus , seconded by Councilman Pumphrey,
the following resolution was unanimously adopted:
RESOLVED, that Dewberry, Nealon & Davis be authorized to
proceed with their study of Morven Park Road, in accord-
ance with their letter of August 22 , 1973 , at a cost of
$700, which is in connection with resolution dated August
8, 1973 , authorizing certain work to be done on Old Water-
ford Road, at a cost of $4 ,700 .00 .
Councilman Titus said he had received a complaint from a resident in
this area concerning the ponding of water.
` - : On motion of Councilman Titus , seconded by Councilman Pumphrey,
the following resolution was unanimously adopted, after explanation
of the project by Mr. Ritter:
RESOLVED, that the Town Manager be authorized to proceed
with the installation of a storm drain from proposed curb
and gutter at the intersection of Edwards Ferry Road and
Washington Street, to connect with an existing storm drain
in front of Loudoun House Apartments , at an estimated cost
of $8,200 .00 .
Councilman Titus said that there are streets in Prospect Hills just
as bad as this one that should be done as well. After some discussion
of this , Mr. Ritter asked Mr. Chaves to get on with this work right
away .
There was discussion concerning a resolution to be adopted,
giving the Highway' Department permission to acquire rights-of-way
for the Route 15 Urban Project and agreeing to pay 15% of said cost.
Mr. Ritter said we do not have approved plans for this right-of-way
acquisition, however, the project is going to be built and we will
have to pay 15% of the cost . Councilman Titus questioned adoption
of one of these resolutions without knowing the cost . It was the
general consensus of Council that action on either of the two reso-
lutions to be considered be deferred at this time . Mr. Ritter called
attention to the fact that the Highway Department expects to have a
field inspection on October llth. on this project .
On motion of Councilman Pumphrey , seconded by Councilman Titus ,
the following resolution was unanimously adopted :
RESOLVED, that the Town Manager be authorized to remove tree
on West Market Street on west side of Memorial Drive.
`. ri On motion of Councilman Titus, seconded by Councilman Pumphrey,
the following resolution was unanimously adopted :
RESOLVED, that appropriations be made to pay Dewberry, Nealon
and Davis for two (2) invoices , totaling $4,835 .30 for engi-
. neering and design on the Market Street-King Street Storm
Sewer. (1971 Bond Issue) .
On motion of Councilman Titus , seconded by Councilman Ridder,
the following resolution was unanimously adopted :
BE IT RESOLVED, that the firm of Rosser Payne and Associates
be authorized to consult with Mr. Blankingship and Mr. Koontz
of Boothe , Prichard and Dudley in regard to the Shor suit.
On motion of Councilman Murray , seconded by Councilman Ridder,
the meeting was adjourned at 11 :05 P.M.
/ /
p/V/) �v�-✓ . Mayo
Clerk of t Council
fH4 c��
11 WNW
2 ori 'y. I
i
`ES B. COULTER JOSEPH H. MANNING
SECRETARY STATE OF MARYLAND DEPUTY SECRET AR
DEPARTMENT OF NATURAL RESOURCES
TAWES STATE OFFICE BUILDING
ANNAPOLIS 11401
y_-
'\7',. September 24 , 1973
1 (' . / I^pin' `\
The Honorable G. Dewey Hill J.c;J,.` .;,' '•,-
Town of Leesburg G o., 4",a;; 1----,MI
Leesburg, Virginia 22075 rc,„':> ,,� ” f7
Dear Mayor Hill : � (\;•'
Governor Mandel has referred his -copy of your letter of
September 13 , 1973 which was addressed to Mr. William Colony of
the Environmental Protection Agency , to this office for reply.
This agency has been particularly aware of the concerns of down-
stream municipalities with respect to the effect of wastewater
treatment plant discharges on water supply systems . The proposed
wastewater treatment facility to be situated at Dickerson , Mary-
land has been the subject of joint studies undertaken by both
Montgomery County and various State agencies over the course of
the past 18 months . The design of the proposed facility has been
approached will full knowledge of its impact on downstream water
supply uses . The treatment processes at Dickerson will utilize
the most advanced technology which is currently available . The
facility will be designed for fail-safe operation by providing
for standby power supplies , emergency holding basins , and effluent
storage capacity in a reservoir to be constructed in association
with the treatment plant. This reservoir will provide for approx-
imately 15 days of storage time for the treated water.
At least part of the treated effluent from the Dickerson
plant will be used to make up the consumptive loss of water that
will occur in the cooling towers of the expanded Pepco power plant.
A percentage of the effluent used in this manner will be evaporated,
but by using this treated water to make up the evaporated loss in
the power plant instead of using waters from the Potomac for this
purpose , the downstream water budget will be protected, which means
there will be more water for downstream water supplies . The sur-
plus volume of treated effluent will discharge to the Potomac
River at a point approximately 8 1/2 miles upstream from your pro-
posed intake . This distance will provide for an additional time
or safety factor of from 8 to 12 hours between the discharge point
and your water supply intakes .
1
•
-2-
We are aware of your progress toward constructing a water
supply intake system authorized pursuant to your Water Appropri-
ation Permit # M-68-SAP-1 which extends for implementation pur-
poses until April 1 , 1974 . By letter dated May 31, 1972 , we ad-
vised you of our attempts to safeguard an adequate water supply
for the various municipal users within your reach of the Potomac •
River. We must employ techniques which will assure an adequate
and safe water supply to Maryland users and Virginia users as well.
We believe that the location of the advanced waste treatment fac-
ility at Dickerson is an efficient water resource management plan.
In the event you still believe that adequate assurances have not
been made with regard to your water supply system, we would enter-
tain a request to reopen the appropriation permit proceeding in
order to modify your water intake point or to amend the permit
' consistent with our joint purposes .
Very truly yours ,
• ames B. Coulter
Secretary
JBC:WKR:tbm
cc: The Honorable Linwood Holton
Governor of Virginia
State of Maryland, Department
of Mental Hygiene
The Honorable Marvin Mandel
Governor of Maryland ( y
Commonwealth of Virginia k,-1 % .; `= I
Department of Health i%i o
Mr. William Colony, EPA •••
Charlottesville , Virginia
Mr. James Gleason
County . Executive , Montgomery County
Thomas McKewen
Environmental Service , Maryland
Report of Insurance
Town of Leesburg
Sept. 18, 1973
To : Finance Committee
From: H. Powers Thomas and David Seekford for Armfield, Harrison & Thomas
and Moore, Clemens & Company
The insurance program for the Town of Leesburg is afforded primarily in
five separate policies. In that each policy is unique, we will treat each one
separately in this report.
1. Special Multi Peril Policy
A discounted, packaged policy combining Broad Form Insurance (Fire,
Extended Coverage, Vandalism and Optional Perils Coverage) , Premises
Liability Insurance, Premises Medical Payments and Robbery Insurance.
Also Employer Dishonesty Insurance is included. Amounts of insurance
are as follows:
$ 50,000 on Town Office Building
10,000 on Office Building Contents
300,000 for Bodily Injury and Property Damage
Liability Insurance
1,000 for Medical Payments
2,500 Employee Dishonesty Bond
2,500 Broad Form Robbery and Holdup Insurance
Insuring Company: Continental Insurance Company
Agent Moore, Clemens & Company
Policy Period : August 25, 1972/75
Annual Premium $408.00
Recommendation:
Increase the amounts of insurance on Town Office Building and contents
to $75,000 and $15,000 respectively to keep current with replacement cost.
Additional annual premium for this change: $68.00.
Comments:
Twelve town buildings were uninsured prior to August 31, 1973. In
that the Town Council adopted a resolution authorizing' a special insur-
ance committee to review the insurance, Binders of Insurance were issued
at the advice and consent of the Town Manager to cover these buildings
until final approval by the Council. -Amounts of insurance were decided
upon by David Seekford who used construction figures provided by the
town. Older buildings were appraised by using the replacement cost less
depreciation approach. The attached binder gives precise description of
• the building and the amounts of insurance on each.
•
1
Schedule for Binder
Town of Leesburg -- Sewage Disposal Plant
Main Building $ 75,000
Contents 5,000
Building #2 (Primary Recirculation Building) 12,000
Building #3 (Secondary Recirculation Building) 15,000
Building #4 (Raw Sewage Pump Station) 20,000
Building #5 (Chemical Feed Building) 3,000
Town of Leesburg -- Garage
Building #1 Brick & Cinder Block Pump House $ 18,000
Building #2 Cinder Block Garage 22,000
Building #3 Equipment Shed - Metal Clad 4,500
Building #4 Truck Garage - Metal Clad 4,500
Building #5 Garage Parking - Metal Clad 4,500
Town of Leesburg -- County Museum Building
16 W. Loudoun Street 2 story Masonary $ 35,000
Log Cabin Adjacent 4,000
TOTAL $222,500
-- - - -
? additional
We estimate the/premium to be approximately $400 annually. They
would be added to the schedule of insurance on the 15% discounted and
packaged Special Multi Peril Policy.
Accounts Receivable:
The Town keeps approximately $10,000 of Accounts Receivables. A loss
of these records could cause several problems for the town. We therefore
suggest insuring them for $10,000. Perils insured against are Fire,
Extended Coverage and Optional Perils. The annual premium is $40.
2. Mobile Equipment Floater
An All Risk Policy covering unlicensed town equipment. Coverage in-
cludes Fire, Theft, Collision, etc.
Company Continental Insurance Company (MOAC)
Agent : Moore, Clemens & Company
Policy Period July 17, 1973/74
Amount of Insurance: $47,185
Annual Premium $590.00
Special Conditions : $100 Deductible
30 day limit for reporting newly acquired
equipment
Rate $1.25 per $100 value
Comments:
Effective September 4, 1973 coverage was bound on additional equipment
the town has purchased recently. An additional $13,205 was bound to cover
the following items:
Asphalt Roller $ 1,000
Sewer Rodder 600
Tamper 1,000
Portable Heater 300
Flexible Sewer Rodder 4,085
Brush Chipper 5,220
Miscellaneous Tools 1,000
New Machinery Inventory $60,390.
Renewal Premium for increased Schedule: $ 755.
The 30 day limit for reporting equipment has been liberalized. An endorse-
ment changing the reporting period to 90 days has already been delivered
to the Town.
3. Auto Insurance
A standard non-family type auto policy affording the following
coverages:
$ 50,000/100,000 Bodily Injury Liability
10,000 Property Damage Liability
500 Medical Payments
ACV Comprehensive
100 Collision
Uninsured Motorist Protection
Covering a schedule of 16 vehicles
Company Continental Insurance Company
Agent Moore, Clemens & Company
Policy Period September 22, 1972/73
Annual Premium : $1,682.00
Special Features: (1) Non-owned Extended Auto Insurance - protecting
town if employee uses personal car on town
business which would result in bodily injury
or property damage claim.
(2) Fleet Automatic Coverage - automatic protection
for newly acquired vehicles which have not been
formally endorsed on the policy.
Estimated Renewal Premium: $2,200.00
Comments:
Increase limits of liability to keep current with prevailing injury
awards to injured parties. We suggest the following new limits:
$100/300,000 Bodily Injury Liability
25,000 Property Damage Liability
1,000 Medical Payments
Estimated Increase in Premium: $134
4. Comprehensive General Liability Insurance
A comprehensive liability policy protecting the town against bodily
injury and property damage liability suits for its premises operations
such as sewer construction, water works, etc. This policy excludes
auto liability.
Company United States Fidelity & Guaranty Company
Agent : Armfield, Harrison & Thomas, Inc.
Policy Period May 12, 1973/74
Annual Premium : $2,284.00
Experience Rated: currently enjoys 11% Experience CREDIT
Limits $300/300,000 Bodily Injury Liability
10/25,000 Property Damage Liability
This is the policy that paid over $9,000 on the water damage claim to
• the McKimmey-Saffer property in June 1971. This is the policy that paid
• Town' s defense cost on a sidewalk claim involving Mrs. Pierce and Normand
Rollison' s sewer backup claim against the town in January 1968.
This policy is subject to audit which means it is automatically scru-
tinized. Nevertheless, we currently are obtaining information on the Town's
possible liability exposure for the Godfrey Airport. As soon as we complete
our findings and have an opportunity to review the matter with the Town
Attorney, we will report our findings.
AH&T tried to include Personal Injury Liability for the town employees.
The USF&G would not offer this type of protection to a municipality. Other '
insurance companies had the same attitude.
5. Workmen' s Compensation
Compensates town employees for injuries while working on the job.
Other benefits include salary continuation and death benefits.
Controlled by the Virginia Industrial Commission.
Company United States Fidelity & Guaranty Company
Agent Armfield, Harrison & Thomas, Inc..
Policy Period May 12, 1973/74
Annual Premium : $3,004.00
Experience Rated: currently enjoys a 9% experience CREDIT
Comments:
The premium for Workmen' s Compensation is based on payroll for the
various classification of jobs. The more hazardous duties naturally
have a higher rate. For instance, a sewer construction carries a rate
of $2. 11 (per $100 payroll) while the clerical staff has a rate of only
$.08 per $100 payroll. These rates are published annually and are based
on statewide claim experience.
Good management of the town operations and a meaningful loss preven-
tion program have helped the Town. Leesburg is one of the few towns of
its size to enjoy a 9% credit for Workmen' s Compensation Insurance.
FINAL OBSERVATION
Following our review of the Town' s insurance, we find one area which needs
improvement.
$1,000,000 Commercial Excess Liability Policy (Umbrella)
The town is vulnerable to many forms of liability suit. While the basic
comprehensive general liability policy has served well,. an excess lia-
bility policy would stretch the limits of protection and also provide
extra coverage which is currently not available under the basic liability
policy.
An Excess Liability Policy in the amount of $1,000,000 would more
than triple the current protection. But more importantly, you would
pick up new coverage such as Personal Injury Insurance (False Arrest,
Defamation of Character, Slander, Unlawful Detention, etc) ; Con-
tractual Liability Insurance, Fire Legal Liability, Advertising Lia-
bility. A $10,000 deductible clause would apply to these type of
liability exposures if the town were found liable. The deductible
would not apply to defense coverage. This protection is especially
important as all town employees are considered insureds including
town policemen.
We have obtained a firm premium quotation from the Hartford based on
the town's exposure. The cost: $800 per year.
We strongly suggest the town include this extra liability insurance
in its program.
Summary and Calendar
Additional Premium
Annual Due to Recommended Effective
Type of Insurance Premium Changes Date
Special Multi Peril $ 408. $ 508. 8-25-73
Mobile Equipment 590. 165. 7-17-73
Auto Insurance 2,200. 134. 9-22-73
Comp. General Liability 2,284-. --- 5-12-73
Workmen' s Compensation 3,004. --- 5-12-73
Excess Liability Insurance 800.
$ 8,486. $1,607.
Respe fully submitted,
H. POWERS THOMAS
E. DAVID SEEKFORD, JR.
•
Supplement
There is also a boiler exposure in the main building
at the Sewage Treatment Plant. While fire insurance
policies exclude damage to or resulting from steam boilers,
we have provided the following proposal.
Coverage to repair the boiler and building should it explode
or rupture can be provided by the Hartford Steam Boiler
Company for $112.00 per year.
One important aspect of this coverage is the annual
inspection of the boiler by the Company.
This is a most important feature of the policy.
September 28, 1973
Mr. C. A. English Cole
139 S. King Street
Leesburg, Virginia 22075 -
Dear English:
The Laws and Administration Committee considered
your letter of September 5th, addressed to Mayor Hill,
at its meeting on September 18th.
The Committee takes the position that the "vege-
table mart" or so-called "itinerant" merchant would
fall under the classification of a retail merchant.
The license for a retail merchant is $1.00 on each
$1,000.00 of gross receipts.
The. Committee also called attention to the fact
• that the merchant would be subject to sewerand water
requirements, as set forth in the Municipal Code, and
all other relevant Ordinances, especially site pan
and entrance requirement ordinances.
Very truly yours,
James W. Ritter, Jr.
Town Manager
JWRJr/dbr
C)
1
1 -
I �
•
September 19, 1973
MR. C. A. ENGLISH COLE
139 S. King Street
Leesburg, Virginia - 22075
Dear English:
The Laws and Administration Committee considered
your letter of September 5th. , addressed to Mayor Hill,
at their meeting on September 18th.
The Committee takes the position that the "vegetable
mart" or so called "itinerant" merchant would fall under the
classification of a retail merchant. The license of a retail
merchant is $1 .00 on each $1,000.00 of gross receipts.
The Committee also called attention to the fact that
the merchant would be subject to sewer and water requirements
as set forth in the Municipal Code.
Very truly yours,
James W. Ritter, Jr.
Town Manager
JWR,Jr:hc
nForm��
Approved. 011R No. 04- R019.1
CEPARTME?T OFRANSPrvORTATION — FEDERAL AVIATION ADMINISTRATION • 1. PROJECT NO. ASSIGNEDBY
- ' P i CATION AND VOUCHER FOR PLANNING GRANT PAYMENT FAA
- Type or print dela requested. Sec icstructions.on reverse uefore completing form. A-51-0027-01 -
2. NAME OF SPONSOR 3. ADDRESS .- . 4. APPLICATION NO.
(Consecutive No. assigned by
. - sponsor)
Town of Leesburg, Virginia Leesburg, Virginia 22075 • 2
5. NAME OF AIRPORT OR PLANNING AREA 6.-LOCATION 7:DATE OF APPLICATION
Leesburg Municipal Airport Leesburg, Virginia 21 August 1973
8.(Check one) 9. PERCENT COM- 10. GRANT AGREEMENT CONTRACT NO. II. MAXIMUM AMOUNT OF GRANT (From
PLETION (Assigned by FAA) Grant Agreement or Amendment)
EJ PARTIAL I I FINAL 73 x FA-EA 1088 i $ 19,560.00
12- COMPUTATION FOR GRANT PAYMENT - In accordance-with the provisions of the Grant Agreement on this project, the
sponsor hereby applies for a grant payment as follows: e
•
TESTIMATED FEDERAL j
• TOTAL
ESTIMATED INCURRED COST SHARE OF COSTS
PROJECT WORK ELEMENTS COST TO DATE PER- AMOUNT
IA) IBI (C) C ID/ IV IE)
A. Airport Requirement Studies 13,132.00 • 13,132.00 66 2/3 8,754.66
C. Airport-Plans.- 8,584.00 - 8,584.00 66 2/3 ' 5,722.33
D. Financial- Plans . • 4,126.00 0 • 0 0
•
-
E. Completed Final Report 3,500.00 . 0 0 0
TOTALS . $29,342.00 l $ 21,716.00 $ 14.,476.99
TOTAL AMOUNT OF GRANT PAYMENTS PREVIOUSLY RECEIVED - • $ 8,754.66
AMOUNT OF THIS APPLICATION • $ 5,722.33
13. CERTIFICATION OF SPONSOR •
I CERTIFY that the above application for grant payment is correct and just, and for a payment which has not been received.
I FURTHER CERTIFY that the amounts shown as actual costs incurred to date are true and correct and supported by my
records and work done to date is in accordance with the approved project scope and the provisions of the Grant Agreement.
A. SIGNATURED. TITLE C. DATE •
Mayor
FOR FAA USE ONLY .
•
-
14. AMOUNT DEDUCTED •
S
15. AMOUNT APPROVED FOR PAYMENT $ - •
16. CERTIFICATION OF AUTHORIZED FAA ?FFICIAL 17. CERTIFIED CORRECT AND PROPER
FOR PAYMENT . .
I HEREBY CERTIFY that the sponsor's estimates have been reviewed by me and in ' -
' my opinion are reasonable and proper.To the extent that this application represents
costs which have been incurred for planning already accomplished, I HEREBY DATE AUTHORIZED CERTIFYING
CERTIFY that the work has been inspectedunder my direction at reasonably frequent OFFICER
intervals by 9uaiified employees of the Federal Aviation Administration;that through ACCOUNTING CLASSIFICATION
such inspections, and by other means and checks recognized as good planning and -
1 engineering practice,I am satisfied that the work accomplished is in accordance with • •
1 provisions of the Grant Agreement; and that the value of work performed as claimed -
above is supported in detail by summary of project costs approved by-the sponsor..
Subject to actual verification of all stated costs by Federal Aviation Administration
1 audit priorto the payment of final grant,I recommend payment of this application for -
gran: funds in the amount of $
A. DATE G. SIGNATURE - C. TITLE 18. SCHEDULE NO;
I .
FAA Form 5900,2 n-71) . '
•
•
A-51-0u27-01
SUMMARY OF PLANNING PROJECT COSTS 2. GRANT AGREEMENT CON-
TRACT NO. •
Type or print data requested. Read instructions on reverse before completing form.
3. NAME OF SPONSOR 4. ADDRESS FA-EA 1088
5. PERIOD ENDING
Town of Leesburg, Virginia Leesburg, Virginia 22075 20 August 1973
. 6. OFFICIAL NAME OF AIRPORT OR PLANNING 7. LOCATION 8. MAXIMUM FEDERAL FUNDS
AREA
Leesburg Municipal Airport Leesbure. Virginia • S 19.560.00
9. COMPUTATION OF COSTS INCURRED TO DATE
TOTAL ESTIMATED COST COST INCURRED TO DATE
PROJECT WORK ELEMENTS
(Aeteriek if emended) CE- AMOUNT
(AlNT
(B) (C)•
ID)
A. Airport Requirement Studies 13,132.00 100 13,132.00
C. Airport Plans 8,584.00 100 8,584.00
•
D. Financial Plans 4,126.00 0 0
E. Completed Final Report 3,500.00 0 0
•
•
•
•
•
10. CERTIFICATION OF SPONSOR'S AUTHORIZED REPRESENTATIVE
I CERTIFY that the amounts shown as actual costs incurred to date are true and correct and are supported by my records. I
FURTHER CERTIFY that work done to date is in accordance with the approved project scope and the provisions of the
grant agreement.
A. DATE - B. TITLE C. SIGNATURE
ENGINEER Thomas B. Bourne IV, P.E. •
FAA Form 5900.3 (l-7t) •
STATE WATER CONTROL BOARD
P.O. Box 11143,2111 N.Hamilton St.,Richmond,Vu. 2323018041 770-2241
* li",1 rPiE4-
"< Ys:' Cr�lyr�rte, ti'!'i.� oy
4 T nty• 'U A
if
t¢�1 %! ? September 12, 1973
4 \,9.6 9
BOARD MEMBER
Nonan M.Cole.J
Chairman
• Denis J.Brion
•
Ray W. Edwards
- Henry S.Holland I
as Mrs.Wayne Jacks/
Andrew W.McTheni:
Robert W.Spessar
Mr. James Hill , Mayor
Town of Leesburg
Municipal Building
Leesburg, Va. 22075
Ref. : FY 74 Grant Application
Environmental Assessment
Dear Mayor Hill :
Within the last few days we have learned of a proposed major change in the 4
Environmental Assessment now required by EPA with all grant application sub-
mittals .
This office is scheduled to meet with representatives from EPA on September 19 ,
1973 to discuss the proposed change. It is , therefore, our recommendation that
no steps be taken to complete the existing Environmental Assessment until such
time this office can evaluate -the proposed document. Further guidelines will
be forthcoming as quickly as possible to aid the localities in their grant
application submittal .
I.
_ Sincerely, •
• -xr )/, 7.--c- / .
E. R. Simmons
_ Director of Grants Program
. ERS/mo
ei
70,1. ,-,
1 Lee.:ln of •
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•