HomeMy Public PortalAbout1973_11_14 113
MINUTES OF REGULAR MEETING OF LEESBURG TOWN COUNCIL, NOVEMBER 14 , 1973.
A regular meeting of the Leesburg Town Council was held in the
Council Chambers , 10 West Loudoun Street , Leesburg , Virginia, on
November 14 , 1973 at 7 :30 P .M. The meeting was called to order with
a prayer by Mayor Hill . Present were the following : Mayor G. Dewey
Hill, Councilmen Walter F. Murray, Robert A. Orr, John W. Pumphrey ,
Herbert L. Ridder, C. Terry Titus and John A . Wallace , Jr. ; also Town
Manager James W. Ritter, Jr . and Town Attorney George M. Martin.
Councilman Titus corrected the minutes of October 24, 1973 as fol-
lows : On the first page , item (6) -, change "Logan Jennings" to
"Sneider"• on page 5 , last paragraph, 8th line - change "Cobern" to
"Airport . " The minutes , as corrected, were approved.
Mr. Lester Shor, developer of "Scandia" addressed Council at this
time , stating that he had previously requested a copy of the Town Code.
In accordance with instructions from the Town 's attorney , Mr. Koontz,
he said he had requested a copy from the Michie Company, who said it '
would have to be purchased from the Town. It was noted that up-to-
date copies of the Water and Sewer Ordinances had been sent to his
company , however, Mr. Shor was requesting a copy of the entire Code
O in order that they might see,what changes had been made in these
Cr) Ordinances . Mr. Shor further stated that the Town Code should be
CO available to any citizen and that the Town is in violation of the
"D Freedom of Information Act by not' furnishing it to him. Councilman
^_.
Titus stated that , since the Town is involved in litigation with Mr.
Shor, any information he seeks should come through the attorneys .
After further discussion concerning the fact that the Code is not
up-to=date at this time , it was felt that it could be brought up-
to-date and a copy furnished to Mr . Shor.
Mr. Shor also requested inspection by Mr . Chaves on the installa-
tion of 40 to 50 feet' of pipe to connect two lakes on the Scandia
property. Councilman Wallace said our attorneys have not discussed
this with us and it was his feeling that this should be done before
we give Mr. Shor an answer.
Mr. Shor also requested that items appearing on the Agenda having
to do with availability charges be postponed until a later date. He
would like to be present for the discussion concerning these items
and felt that other developers would like to take part in such a dis-
cussion . He stated that this had not been made public and felt it
should be before any action is taken. Councilman Titus said these
items han pflg bTeugh Committee and he could see no reason why they
should not/if there is no objection . Councilman Murray suggested
that they be considered before other items on the Agenda . Mayor
Hill concurred with this and said these items would be considered
following the Manager 's report and remarks by Councilmen, this be---
ing done for the convenience of Mr. Shor.
Mr. Bill Savopoulos addressed Council, on behalf of his mother,
Mrs . Steve Savopoulos , concerning the remains of the old Leesburg
Grain and Feed Company ,dthe:;.rematmaxast which are a nuisance, health
hazard and an eyesore . Mr. Ritter reported that he had talked with
Mr. Davis , the former local manager of Herbert Bryant here , yesterday ,
this being the third time he has talked with him about this problem.
The problem seems to be that the contractor hired by Herbert Bryant
has no place to dump this material - the County Landfill will not ac-
cept it . He said this is Herbert Bryant ' s problem, however, if they •
do not find some way of disposing of this material, the Town will
have to resort to some legal means of having it removed. Mr. Sa-
vopoulos was of the opinion that a part of the problem was the dis-
position of the metal. He said that Mr. Everhart, of Lovettsville ,
is in the scrap iron business and would be happy to have someone ask
him to do this . He has the equipment to cut up the scrap iron and
remove it, however, it would have to be done in conjunction with some-
one who has a front end loader. He suggested that perhaps the re-
mainder might be dumped in the lime kiln hole . Mr. Ritter said this
property belongs to Clarence Jewell and he will not allow anything
dumped there, but a scrap metal business is going to open just east
of this very soon. After further discussion concerning this matter,
Mayor Hill suggested that Mr. Ritter contact the County to see just
what they will accept at the Landfill of this material and then ad-
vise the owner accordingly . There was some discussion concerning
just what legal means might be taken if the owner does not comply
and Town Attorney Martin said he would have to check on this .
X74
MINUTES OF NOVEMBER 14, 1972 .
Town Manager Ritter reported as follows :
(1) We will receive less money for highway maintenance from the
Highway Department in the future . This is due to the dual lane con-
struction in connection with the By-Pass where it comes within the
corporate limits . Deleted was 0. 11 miles on Rt . 7 and . 18 on Route
15 , effective July 1, 1973 . This loss amounts to $2 , 176 per year,
so we will receive $65 ,825 , instead of the $68,000 we were receiving .
It is interesting to know just how much we spend on streets - we spent
$173 ,000 during the past fiscal year. This includes 1971 Bond Issue
money spent on storm sewers , but this can be separated. We do not
receive a sufficient amount of money from the State to even take care
of the maintenance of the streets and he believed we should ask our
local delegate to see if the formula can be increased.
(2) Howard Willis has been hired as a Police Officer due to Mr.
Athey 's resignation - he will be on a probationary basis for a certain
period of time .
(3) We have received drawings on two different style tanks for
the Carr site - both are for 1 . 5 million gallon tanks . One is a
torospherical at $500 ,000 ; the other a hydropillar at $560,000 .• Mr.
Karsten of Johnson and Williams said today that the drawings on the
Potomac River Project will be completed around Christmas . They der
livered 24 sheets of drawings on the Filtration Plant yesterday, but •
they have no titles or page numbers on them - however, he thinks the
detail work has been done . They have not submitted any plans on the
intake tower, the pump station, etc . These plans have to go to the State
Health Department for approval. Johnson and Williams thinks they will
be ready��tgig,osrt4„bid by the middle of January, however, he believed
this to e Bought it would be interesting to find out when we
authorized them to proceed with this work - he thought it would have
been completed by this time .
(4) We are having trouble with our 60 ,000 gallon elevated tank -
it is leaking near the top. This happens every winter due to expansion
and contraction. He called Dominion Tank and Iron yesterday to have
sombody inspect it. Three or four years ago they gave us a price on
converting this to a steel tank and the price was excessive then. The
life of a wooden tank is limited . We can gain some additional height
in our 12 million gallon tank - there was an error in elevation when
it was built , so that when it is nearly full it overruns the smaller
tank. We , therefore , have 4 to 6 feet of space that we are not using
in this tank and it may be wise to do away with the smaller one . By
using 4 feet, this would give us an additional 68 ,000 gallons . This
is something that must be decided on.
(5) He explained the appropriations on the Agenda, noting that
three of these are reimbursable from the Highway Department in con-
nection with the By-Pass construction.
(6) Quite a number of contractors have picked up plans and
specifications on the three utility projects .. It was hoped that Eng-
lish Construction would bid on this inasmuch as they a;le on the job and
could coordinate these withthair project, however, lhgg haw not yet done
so . The Highway Department is paying for all of this , with the ex-
ception of $2,000 on the Well House , which is considered a better-
. ment . There will also be another charge due to the fact that we are
laying a 12-inch water line to take the place of the existing 6-inch
line from the Well house out on both sides of the right-of-way .
(7) A study to up-grade street lighting, on S. King Street be-
tween Loudoun Street and Fairfax Street was discussed by the Street
Committee . However, this was done before the President ' s address
concerning the fuel crisis . He feels that this should not be done
at this time.
(8) Concerning the street lighting in connection with the Rt .
15 Urban Project, he feels we should have some idea of the location
and lumen of these lights . Therefore, we should work with VEPCO on
this study . This design will be subject to Town approval.
175
MINUTES OF NOVEMBER 14, 1973 MEETING.
(9) He noted a change on Item 10 of the Agenda , stating that
the Rescue Squad be required to pay availability charges "for water
and sewer. " Also, you might want to consider the refund of connec-
tion fees at the same time .
(10) The two items concerning availability charges were suggested
by the Town Attorney .
(11) On the chemical addition process at the Sewage Treatment
Plant, we are progressing according to schedule. We are nearly com-
pleted on the Butler building - we are doing this ourselves . Dan
Hyatt and two of the utility crew men have erected the building, with
the exception of some of the corner pieces . The overhead door has to
come from another source in Washington and should be delivered in a
couple of weeks . One of the larger tanks and some of the chemicals
have been delivered, but some will not be here until the latter part
of December. We hope to be applying this chemical around the first
of the year.
(12) They had a pre-construction conference with English Con-
struction Co. on the By-Pass project the other day. Several items
O of importance were brought up by Town officials . The proposed pipe
Qj at Wirt Street and the Bradshaw property was not nearly large enough.
CD Dewberry, Nealon & Davis had designed a structure for this location
'"J with an opening much larger than that proposed by the Highway Depart-
ment . The Highway Department agreed to give this further study .
O Also, on the Bradshaw property , they were not going to do anything
at all , just let the water spread out . We take the position that
either a pipe should be put in from Wirt Street to Rt. 15 , or an
open ditch, to take care of this water. They also cautioned English
about staying away from the water line at the Myers Well. They agreed
to put a hump of dirt over this . Contractors do not care if they break
water lines , so we will have to watch them very closely .
(13) Mr. Weatherholtz will be retiring about August of next year
and moving to Florida . We , therefore , have an ad in the local papers
for an Assistant Superintendent who could work with him and eventually
take over.
(14) We have finally received the Water Study from Johnson and
Williams and he has some extra copies . This -is very interesting and
is going to cost a lot of money . There are some things they urge
us to do right away , such as installing water lines in three differ-
ent locations . These matters will be discussed at the next Utility
Committee meeting .
(15) Plaza Drive is getting to be quite a problem from a traffic
standpoint . It is still a privately-owned street and we cannot con-
trol traffic . Also, we constantly get complaints about children playing
in the street . Snow removal can be a problem this winter too .
(16) There are some notes before you from a conversation with
John Waller at Peoples Bank relative to $75 ,000 in U.S . Treasury Bills
which are due tomorrow and which they are holding. He suggests that
we write a letter along the lines he has shown . However, in connec-
tion with this , we have a proposed Agreement with Jeffrey Sneider. (a
copy of which you have) , but this has not been discussed with the Com-
mittee . There is a question about the bonds that are due tomorrow and
he believes if we do nothing , he will sell them and turn over the pro-
ceeds to us , less his fee .
(17) He had written the Highway Department concerning an ease-
ment needed for the water line along the By-Pass from Edwards Ferry
Road to Rt . 7 . They pointed out that a service road will be con-
structed between . Edwards Ferry Road and Fort Evans Road, so this is
no problem. However, before they can consider an easement from Fort
Evans Road to Rt . 7 , we will have to present them with plans showing
the exact location of this water line . Johnson and Williams has been
advised and it is hoped we will have these plans soon.
176
MINUTES OF NOVEMBER 14, 1973 MEETING.
(18) We have received several applications on the Administrative
Assistant 's job, mostly from women , but a few from men. One of these
may be a possibility . None have had any municipal experience and this
concerns him. This ad will appear in the Virginia Municipal League
magazine in the November issue and in the next issue of the ICMA News-
letter, which has wide circulation all over the country.
(19) On the Treasurer 's job, we have applications from two, neither
of which has any municipal experience. One has a degree in accomting
and one a major in Business Administration . He was disappointed that
there has been no more interest in this job.
(20) The attached suggested letters have been prepared by Johnson
and Williams for us to send to the various Federal and State agencies .
We should authorize the mailing of these right away. The sense of the
letters is that we intend to apply to the EPA for a grant for construc-
tion of the Sewage Treatment Plant. This is the first step.
(21) Ken Bedford is getting along pretty well, is at home now and
able to walk around the yard. However, he will be out for a couple
of months . In the meantime , things are going very well at the Plant.
Steve Aumiller seems to be doing a good job, probably mainly because
we have had no major problems .
Councilman Titus questioned the status of plans for the water line
from Fort Evans Road along the By-Pass to Route 7 - he said he did not
recall Council authorizing these plans to be drawn. Mr. Ritter be-
lieved this is shown in the Water Study . Mr. Titus felt there might
be some alternatives to be discussed before we authorize plans to be
drawn. Mr. Ritter said he would tell Johnson and Williams not to draw
these plans . Councilman Pumphrey said he recalled that Council author-
ized plans to be drawn from Edwards Ferry Road to Fort Evans Road.
Mr. Ritter agreed that this was what had been done .
Councilman Titus also called attention to matters 'to be taken up
by the Northern Virginia Planning District Commission at a meeting to
be held on Saturday of this week. Among these items is a proposal to
set the salaries of Councilmen and Supervisors based on population.
He very vigorously opposed this , believing that population is no basis
for salary for anyone . Councilman Wallace agreed with this , but no
action was taken by Council at this time .
On motion of Mayor Hill , seconded by Councilman Titus , the follow-
ing resolution was offered for discussion:
WHEREAS, unless a nationwide effort is made to conserve energy,
specifically #2 heating oil and gasoline , a shortage that could
reach crisis proportions faces this country ; and
WHEREAS , it has been estimated that a nationwide 'effort to con-
serve fuel would save millions of gallons a day ; and
WHEREAS , the Congress of the United States is taking legislative
steps to cope with the energy crisis , it is important that the
Town of Leesburg conserve as much of the available fuel as pos-
sible ; and
WHEREAS , a fuel conservation program can only be successful with mass
participation, it is the obligation of local government to take
the lead in developing and fostering such a program; and
WHEREAS, the Town of Leesburg has implemented fuel conservation
111
practices within the Town facilities ;
NOW, THEREFORE, BE IT RESOLVED by the Council for the Town of
Leesburg , that every resident and place of business be requested
to follow fuel conservation practices ; and
BE IT FURTHER RESOLVED, that the Council cooperate with the Con-
gress of the United States in undertaking appropriate measures to
disseminate to the general public fuel conservation practices
that can be implemented.
f r6
MINUTES OF NOVEMBER 14, 1973 MEETING.
Town Manager Ritter reported that , immediately following the Presi-
dent 's speech , he set the thermostats down in the Town Office to 680
and instructed all employees to keep thermostats down between 650 and
680 in other Town buildings . He also ordered that no more driving be
done than absolutely necessary for maintenance and necessities for the
Police Department, although it is necessary that the Police do a cer-
tain amount of patrolling . Councilman Titus suggested that perhaps
cutting back on street lighting might be another help, although the
Policeshould have to be consulted on this . Mayor Hill said he had
talked with a representative of VEPCO and they will send us a letter
' that might help in this regard. However, he pointed out that electri-
cal energy has not been declared a crucial item in this area as yet -
something like 60% of electricity is generated by atomic energy and
the remaind& of it by coal . It is only during the summer months that
they have on the auxiliary power, which is generated by oil . They will
advise us if there are any practices we can pursue that will be in the
best interest of this resolution and the country. Councilman Orr
asked if we could regulate speed on the By-Pass . It was pointed out
that we cannot . The resolution above was then unanimously adopted.
C) Mayor Hill said he received a call from Ms . Mary Toth, represent-
ing Bill Riley Associates of Washington , who control public relations
CO for the Dulles Marriott . The Town of Leesburg has been selected as
one of the projects for the next two or three weeks for their restau-
Q rant and they have asked that we display something in their lobby de-
picting the lovely , serene and historical atmosphere of Leesburg. He
thought this a good idea and has talked with Mr. Forbes , suggesting
that he contact Mrs . Raflo at the Chamber of Commerce and Mr. John
Gibbs of the FAA to work with him on such a display .
On motion of Councilman Titus , seconded by Councilman Pumphrey,
the following Ordinance was proposed:
BE IT ORDAINED, that a new sentence be added to Sec . 25-7 . 1
of the Town Code to the effect that the availability charges
shown will prevail , subject to change, without prior notice .
Town Attorney Martin said he did not believe that establishment of
rates is an Ordinance , it is a resolution and probably should not be
in the Code . Also, this merely puts the public on notice that such
a charge is subject to change without notice - it is just like taxes ,
we are all aware that they might be raised at any time . Mr. Shor
again expressed his feelings , stating that he believed this was
merely telling the public that they would receive no notice . He
believed that anything that is going to affect a person ' s lifestyle
should be given public notice - also , that an Agenda ofall meetings
should be made public - everything shou4g be opened up. Mr. Martin
explained that all he was trying to say that such charges are sub-
ject to change - however, if Council deems a Public Hearing necessary.,
he would have no quarrel with this .
On motion of Councilman Murray , seconded by Councilman Pumphrey,
it was proposed to delete the words "without prior notice" from the
above proposed Ordinance . There followed considerable discussion
between Councilman Murray and Mr. Shor, with Mr. Shor objecting to
this and Councilman Murray feeling that it is up to the Council to
determine what should be given prior notice . Councilmen Titus and
Wallace agreed with Town Attorney Martin 's advice . A roll call vote
was then taken on the amendment, with the result being 4 to 3 in favor,
with Councilmen Ridder, Titus and Wallace voting against it. Further
discussion followed concerning these words "without prior notice" and
just what should be advertised for public hearing concerning the Code,
especially in view of the fact that the Town Code is amendable at any
time . Town Attorney Martin suggested that it might be wise to seek
information from other jurisdictions as to how they handle similar
situations . On motion of Councilman Orr, seconded by Councilman Wal-
lace , Council voted by 6 to 1 , with Councilman Titus casting the dis-
senting vote, to table this proposed Ordinance until further infor-
mation is secured.
178
MINUTES OF NOVEMBER 14, 1973 MEETING.
On motion of Councilman Titus , seconded by Councilman Wallace ,
the following Ordinance was proposed :
BE IT ORDAINED, that a new sentence be added to Sec . 19-14. 1
of the Town Code to the effect that the availability charges
shown will prevail, subject to change , without prior notice .
On motion of Councilman Orr, seconded by Councilman Murray, Council
voted 6 to 1, with Councilman Titus casting the dissenting vote, to
table this Ordinance .
On motion of Councilman Wallace , seconded by Councilman Orr,
the following resolution was unanimously adopted :
RESOLVED, that the following appropriations be made :
$4 ,082.22 - Dewberry, Nealon & Davis - Town Branch topo .
Revenue Sharing Fund.
2 ,861 . 90 - Dewberry, Nealon & Davis - Old Waterford Road
topo . 1971 Bond Issue .
925 .00 - Dewberry, Nealon & Davis - Children 's Center
Sanitary Sewer Design. 1971 Bond Issue .
2,480 .00 - Dewberry, Nealon & Davis - Myers Well water main
design . 1971 Bond Issue.
370.00. - Dewberry , Nealon & Davis - Road Design Revisions
Market Street-Catoctin Circle - per V.D.H.
1971 Bond Issue .
•
759 .00 - Dewberry , Nealon & Davis - Dry Mill Sanitary Sewer
Relocation. 1971 Bond Issue .
231. 14 —Dewberry, Nealon & Davis - Old Waterford Road -
Preliminary plan from Ayrlee Avenue to Morven
Park Road. 1971 Bond Issue .
On motion of Councilman Wallace, seconded by Councilman Titus ,
the following resolution was proposed :
BE IT RESOLVED by the Town Council of the Town of Leesburg,
that the firm of Daniel A. Robinson & Associates , Certified
Public Accountants , hereinafter referred to as "Consultants , "
be retained to perform a Water and Sewer, Rate Study, herein-
after referred to as Task Order #1, and a Personnel Policies
Study, hereinafter referred to as Task Order #2 , and
BE IT FURTHER RESOLVED that such tasks will be performed under
the terms outlined in 'ConsultantsI" letter for consultant ser-
vices dated October 10 , 1973 , except that, with respect to both
' Task Order #1 and-Task Order #2 , the "Consultants" will prepare
'a preliminary report of progress to date, estimated hours to
complete and estimated. date of completion after approximately
100 manhours have been performed on each task, and
BE IT FURTHER RESOLVED, that "Consultants" be requested to per-
form the above tasks , to the maximum extent economically feasible,
within the Town Offices , and
BE IT FURTHER RESOLVED, that the Town ' s consulting engineers
and planning consultant be authorized and requested to assist
with the "Consultants " tasks when requested by the "Consult-
ants . "
Councilman Wallace explained in detail just what will be involved in
the two studies , stating that about $6 ,000 would be involved to bring
both studies up to 100 manhours on each task. He hoped that, at this
point , a preliminary report might give the Town enough supportive ma-
terial so that these studies might be finished up by the Town staff,
along with materials from other municipalities . Mayor Hill also pointed
out that job classifications , grievance procedures , etc . must be done
by June 30th, in compliance with State requirements . The above reso-
lution was then unanimously adopted.
179
MINUTES OF NOVEMBER 14 , 1973 MEETING.
On motion of Councilman Wallace , seconded by Councilman Pumphrey ,
the following resolution was unanimously adopted:
RESOLVED, that the Town Manager, the Director of Public Works
and the Deputy Treasurer be given a cost of living increase
in salaries , at the rate of 6% per annum, effective November
1, 1973 .
On motion of Councilman Titus , seconded by Councilman Ridder and
after explanation by Councilman Titus of the items included in this •
proposal, the following resolution was unanimously adopted:
RESOLVED, that Dewberry , Nealon and Davis be authorized to
proceed with the up-dating of design standards for streets ,
in accordance with their letter of October 24, Proposal
#1058, at an approximate cost of $ 1, 200 .00.
Town Attorney Martin discussed with Council the proposed Charter
Amendments concerning election and terms of office of the Mayor and
Council members , stating that he understood counsel for the Virginia
Municipal League was recommending that all Towns amend their Charters
Cr)CD
to comply with action of the State Legislature . Also discussed were
other items that might be amended in the Charter. Mayor Hill asked
I-t that any recommendations for such amendments be made to the Laws and
Administration Committee for consideration at its next meeting. Any
Q such amendments must be advertised for Public Hearing at least ten
days before such hearing and the time for presentation to Legislature
by our delegate is set as January 16 , 1974 .
The following proposed resolution was read by the Clerk of Coun-
cil :
RESOLVED, that Crestwood Construction Company ' s request for
extension of Performance Bond Agreements on Sec . 1 , 2 , 2-A,
3 and 3-A for one year on Crestwood Hamlet be approved.
Town Attorney Martin pointed out that this resolution should not be
adopted unless the surety company agrees with this . Mr. Jeff Garrett,
of Crestwood Construction Co. , was present and explained the circum-
stances surrounding this request and stated : that a letter from the
insurance agent has been given to the Town , this letter stating that
Crestwood originally paid for the bond for a two-year period.: He said
that Mr. Ritter has a letter indicating the dates of each of these
bonds . Mayor Hill wished to make it clear that the bonds have been
written for a period of two years and theaboveproposed resolution
would merely be extending the Performance Agreements for one year.
Letters on each of these bonds from the surety company were read by
Mr. Ritter. On motion of. Councilman Titus , seconded by Councilman
Orr, and after further discussion, the following amendment was unani-
mously adopted :
AND BE IT FURTHER RESOLVED, that this extension is granted
with the provisions of the letter from the Director of Pub-
lic Works regarding Catoctin Circle , and
BE IT FURTHER RESOLVED, that the above agreements will not
extend beyond the following dates :
Sec . 1 - June 16 , 1974
Sec . 2. - August 24, 1974
Sec . 2-A - August 24, 1974
Sec . 3 - November 21, 1974
Sec. 3-A November 21, 1974
Councilman Ridder stated that he believed the first part of the amend- '=
ment had to do with the paving of Catoctin Circle. Councilman Titus
suggested that a copy of Mr. Chaves ' letter concerning this be made
a part of the minutes and there was no obje9AieB to this . The above
amendment was then unanimously adopted and arvote unanimously adopted
the resolution as amended.
180
MINUTES OF NOVEMBER 14, 1973 MEETING.
On motion of Councilman Pumphrey, seconded by Councilman Ridder,
the following resolution was proposed :
RESOLVED, that Dewberry, Nealon & Davis be authorized to
proceed with advertisement of bids on the three (3) utility
projects in connection with the By-Pass construction. Bids
P
to be opened on November 21 .
1, .
•
Mayor Hill asked Mr . Chaves to give a run-down on the time-table on
this project. Mr . Chaves said bids will be opened on November 21st ;
lowering of the water and sewer line should be completed by January
15th, providing the weather cooperates ; and the building of the well
house should be completed by mid-February . This meets with the time-
table of the Highway Department. Mr. Ritter pointed out that these
bids are subject to Highway Department approval before the contract
is awarded since they are paying the bill . Councilman Titus raised
the question as to whether the pump has been installed. Mr. Ritter
said it has not yet been delivered and, if it had been installed, it
could not be used - there are no electrical or chlorine facilities .
Councilman Titus was also concerned as to whether the pump to be in-
stalled will be capable of pumping water to the Rehabilitation Cen-
ter since we are installing a 12-inch line. Mr . Ritter said this
was agreed on by the Committee . The State is building a dual lane
highway and we never expect to tear it up, so we want a pipe large
enough from that well to the right-of-way line on each side. Coun •
-
cilman Ridder commented that the size of the line has nothing to do
with the pump. The resolution above was then unanimously adopted.
Councilman Orr left the meeting at 9: 20 P.M.
On motion of Councilman Titus , seconded by Councilman Pumphrey,
the following resolution was proposed and defeated by a roll call vote
of 3 to 3, with Councilmen Murray, Ridder and Wallace voting against
it :
RESOLVED, that VEPCO be authorized to proceed with a study
and cost estimate to up-grade street lighting on S. King
Street, between Loudoun Street and Fairfax Street .
On motion of Councilman Pumphrey, seconded by Councilman Titus ,
the following resolution was proposed :
RESOLVED, that VEPCO be directed to work with Highway Depart-
ment on new street lighting to be erected in connection with
Rt . 15 Urban Project.
On motion of Councilman Ridder, seconded by Councilman Titus, the word
"directed" was amended to read "requested. ' This was unanimously
adopted and, after some discussion, the resolution, as amended, was
unanimously adopted.
On motion of Councilman Pumphrey, seconded by Councilman Titus ,
the following resolution was unanimously adopted:
RESOLVED, that Loudoun Rescue Squad be required to pay availa-
bility charges for water and sewer on their new building under
construction on Catoctin Circle, and
BE IT FURTHER RESOLVED, that the amount of money paid be do-
nated to the Loudoun Rescue Squad, pursuant to Sec. 15 . 1-24
and 15 . 1-25 of the 1950 Code of Virginia , as amended.
There followed a discussion concerning bringing the Town Code
4 up-to-date and as to whether or not the Code should be for sale, as
requested by Mr . Shor earlier in the evening . It was pointed out
r that an up-to-date copy of the Code shoulrgalm available for anyone
to see in the Town Office, but no decision as to whether it should
be sold to an individual .
181
MINUTES OF NOVEMBER 14 , 1973 MEETING .
Town Manager Ritter asked for an expression from Council con-
cerning the erection of Christmas lighting, which will be done just
after Thanksgiving. It was his plan, in view of the energy crisis ,
to put up these decorations , but to leave out the lights . This
would merely mean that they would not be plugged in to the electri-
cal outlets . It was the generalconsensus of Council that this be
done in this manner.
On motion of Councilman Titus , seconded by Councilman Ridder,
Council voted unanimously to go into executive session at 9:45 P.M.
Council reconvened at 10 :47 P.M. No action being taken , the
meeting was adjourned at 10:48 P.M.
y/Y/AN'
;2 Mayor
Clerk of/ he Council
CD
•
•
Q
1 .
I
October 12, 1973
CRESTWOOD CONSTRUCTION CORP.
7394 Reservoir Road
Springfield, Virginia - 22150
Attention: Mr. Bernard Steinberg ; ,
Dear Mr. Steinberg:
With reference to the paving of Catoctin Circle from Sta.
C + 89.37 to Sta. 15 + 91.50, or, from the end of section One of
Crestwood hamlet to existing pavement in front of school property,
we would like to confirm our telephone conversation of this morn-
ing and make perfectly clear our position on this matter.
Mr. G. P. Bozel, Town Engineer, and Mr. Dan Myatt, Inspector,
had been inspecting and approving, sub-base and stone (21A) base,
prior to priming of stone base during the latter part of the week
of September 24th to 30th. Unfortunately, it rained during Monday
(0.74") October 1st and Tuesday (0.34") October 2nd. , and when the
paving crew of Tri-County Asphalt tried to lay the B-3 base on the
early morning of October 3rd. , this base was so water-soaked that
the stone was displacing under the truck wheels, at that time, and
after laying a few feet of asphalt base, the paving crew decided
to stop the operation and move to another place.
Later that morning we checked the conditions of the stone baso
on Catoctin Circle and found it so water-soaked that it would pump
simply by walking on it. lie located the Tri-County Asphalt paving
crew foreman ("Bill") at Virginia Knolls Subdivision and notified
him that the stone base in Catoctin Circle would have to be compacted
again before any paving could be attempted.
•
On October 10th and 11th we checked the condition of the stone
base on Catoctin Circle and found it still not ready for asphalt
base. On the late afternoon of October 11th Tri-County Asphalt
• . began laying the asphalt base without prior notification to this -
r
•
Crestwood Construction. Corp. ; „
Springfield, Virginia
October 120 1973
Page f2
office.
Early this morning they continued laying the asphalt bane
and that is when I called you and notified you of what was happening.
After our conversation, Mr. Floyd Furr of Tri-County Asphalt
came by this office to inquire why we were not satisfied with their
work. Later, while still in hir. Furr's company, we were approached
by 1tessra. Pat 4Jilborn and Bob Walters of Tri-County Asphalt, and
they expressed to us their feelings that as they had already gone so
far in the construction of the asphalt base they would complete the
base and let it go through this winter open to the traffic, and that
Tri-County Asphalt would keep a close watch on the conditions of the
bane and repair any failure of the pavement, the asphalt top (SS) ,
would be laid on the latter part of the Spring of 1974.
tie notified Messrs. Wilbora a:.d Waltersthat under the circum-
stances we could not accept the job as done in accordance with the
Town standards and specifications, but that we were willing to wait
until the latter part of the Spring of 1974 and see how the base
fared through the Winter.
Sincerely yours. ,
Juan F. Chaves
Q Director of Public Works
JFC:hc
cc: Mr. J. W. Ritter, Jr.
Town Manager
Tri-County Asphalt