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Home My Public Portal About19950413CCMeeting1 1 1 1995- 04 -13. City Council Minutes The Tybee Island City Council held its regular monthly meeting on Thursday, April 13 at City Hall. Mayor James P. Locklear presided with the following members of Council present: Katrina Hughes, Jack Youmans, William Remeta, Mariann Wildi, Phil O'Dell, and Paul Jackson. City Attorney Edward Hughes was present to advise Council on legal issues. Mayor Locklear made announcements of upcoming events and meeting. Mayor Locklear called the meeting to order at 7 :30 p.m. and asked Mr. Carl Thompson to give the invocation. The Pledge of Allegiance was recited. Mayor Locklear read a Proclamation for Poppy Day to be held on April 21st and 22nd. Mayor Locklear opened the meeting for business legally presented. The Mayor requested that the water sewer department employees sit on the first row in the audience. Mr. Charles F. Polite was asked to come forward and accept a plaque and check for 25 years of service to the citizens of Tybee Island. Mr. Polite also received a standing ovation from the citizens. Mayor Locklear stated that we are very lucky to have such a loyal and dedicated employee. Chief Jim Price thanked the business owner and private citizens who donated money towards the purchase of new bikes for the Bike Patrol. The Bike Patrol consist of Cpl. Larry Lowers, Officer Chris Case, and Officer Rene Lowers. Chief Price said that the bike patrol got three DUI's last year and that these new bikes are much faster so don't drink and drive. Ms. Betty Khan of the Savannah Maritime Festival requested that the 10K race be moved to August 5th and that the Volleyball be moved to August 5th and 6th because the festival has down graded from 9 days to 4 days. Councilmember Youmans asked if the City would be requested to do anything extra. Ms. Khan said no. Councilmember Youmans moved to approve the changing of the dates for the 10K race and the Volleyball events. Councilmember Wildi seconded. Councilmember Remeta said that he wanted to restate his position that the name of the festival be changed to Savannah/ Tybee Maritime Festival. Ms. Khan said that a name change is in the works, it could possibly be Marifest. Vote by Council was 5 in favor (Hughes, Youmans, Wildi, O'Dell, Jackson); 1 opposed ( Remeta). Mr. R. C. Williams, President of the Black Street Planning Group of Atlanta, presented the request from Savannah Crush Festival to be held May 13 from 9 a.m. to 6 p.m. stating that most of the week's events will be held in Savannah. Mr. Williams said that he realizes that parking is a problem and that Savannah Crush has hired buses to keep traffic down as much as possible. Councilmember Youmans asked if Mike McGee will be the responsible party. Mr. Williams answered yes. Councilmember Youmans stated that in the past Crush events there was no one person to be held 1 1 1 responsible. Mayor Locklear asked if Vince McGee and Mike McGee were one in the same person. Mr. Williams said he thinks so. Mr. Williams said that Savannah Crush will get the bond and insurance. The Mayor stated that Mr. McGee needed liability insurance, a clean up bond for $1,200.00, plus all licenses for vendors if necessary, and provide stage, lifeguards, lights as well as obey all Beach Rules. The Mayor stated that the City will need documents before we can grant permission. Councilmember Youmans moved for approval with the stipulations that all documents be in City Hall before permit is issued. Councilmember O'Dell seconded. Councilmember Remeta said that the City should not approve something that we have not seen the paper work on; we need to make sure first. Mr. Williams stated that what frightens him is that they are going to come anyway, with or without a permit. Chief Price said that there should be no vendors on the beach. He asked where we would park cars if vendors are set up in parking lot. Councilmember Hughes amended the motion by giving a deadline of Wednesday, April 19th at 5 P.M. for document to be in City Hall. Councilmember Wildi seconded. Vote on the amendment was 4 in favor (Hughes, Youmans, Wildi, Jackson); 2 abstained (Remeta, O'Dell). Vote on the main motion was 5 in favor to grant (Hughes, Youmans, Wildi, O'Dell, Jackson); 1 opposed (Remeta). Mayor Locklear opened the public hearing on Height Limitations in C -1 zoning district. Zoning Administrator Angela Byers made a presentation (Copy of speech is attached to these minutes). City Attorney Hughes read the proposed ordinance Section 8 -4 -32 (G) Height Limitations. Mayor Locklear asked that citizens limit their comments to 2 minutes. Councilmember Youmans said that this would keep new construction from going over 50 feet. Mayor Locklear asked if anyone wished to speak in favor. Mr. Scott Sutlive said to go ahead and pass ordinance change because the Council always give variances anyway. No one else spoke in favor. Mayor Locklear asked if anyone wish to speak against the ordinance? The following people spoke; Angel Schroder, Jane Coscick, Beth Dickey, Rami Brown, Shelton Tenebaum, Frank Kohel, Sam Adams, Ralph Tenebaum, Sprague Exley, Gordon Marrow, Sally Keller, Herb Greenblum, Jim Kluttz, Walt Seidel, Jeanne Hutton, Ed Slayton, Kathy Williams, Bill Walsh, Richard Vernon, Michael Elliott, Randy Warner, Mallie Clark, Debbie Crawford, Carl Looper, Cullen Chamber, Freda Rutherford, Dorothy Murray, Wayne Disher, and Stella Case. (Attached to these minutes is a list of citizens who wrote letter pro and con to the ordinance change) Mayor Locklear closed the public hearing. Councilmember O'Dell said that Mrs. Schroder's statements are premature when Council has not yet considered, he also questions some of her conclusions. Councilmember Remeta said that he is proud of Tybee people and moves to deny the height limitation ordinance. Councilmember O'Dell seconded. Councilmember Youmans said that this ordinance would stop the variance of over 35 feet in C -1. Council vote was 3 in favor to deny (Remeta, O'Dell, Jackson); 3 opposed (Hughes, Youmans, Wildi). Mayor Locklear broke the tie by voting to deny the ordinance change. Mayor Locklear said that Council would take a 10 minutes break starting 1 1 1 at 9:15 pm. Mayor Locklear called the meeting back to order announcing that the Beach Sweep is scheduled for April 22nd at 10 am forming in Memorial Park. Mayor Locklear announced tentative meeting schedule for Zoning Hearings. Mayor Locklear opened the public hearing on a petition by Vin Patel for a variance for nonconforming use at 705 Butler Avenue, PIN # 4- 6 -7 -5. Mr. Patel said that he would like to replace the present Sunrise Motel with a new structure. No one spoke for or against the request. The Mayor closed the public hearing. Councilmember Youmans said that it would be a great improvement. Councilmember Hughes moved to approve. Councilmember Jackson seconded. Vote by Council was unanimous. Mayor Locklear opened the public hearing on a petition by Mr. Richard Reardon for a minor subdivision of a duplex located at #5 Center Plane, PIN 4- 5 -6 -8. Mr. Reardon explain that this is necessary in order to sell 1/2 of the duplex and that a fire wall separates the units. No one spoke for or against. Mrs. Angel Schroder asked what zoning district is the property located in. Mayor Locklear said R -2 and he is within the ordinances. The Mayor closed the public hearing. Councilmember Youmans moved to approve with Councilmember Wildi seconding. Vote by Council was 4 in favor (Hughes, Youmans, Wildi, Jackson); 2 opposed (Remeta, O'Dell). Mayor Locklear opened the public hearing on petition made by Michael Ryan for a height variance of a 6 unit condo at #1 T.S. Chu Terrace, PIN# 4- 9 -4 -1. Mr. Ryan said that he needs a bullet proof vest. Mr. Ryan said that the added height will be all roof, no living space, the building will be sprinkled and have fire walls. Mr. Virgil Thompson and Ms. Lynn Walsh spoke in favor. Speaking against were Mrs. Angela Schroder, Jane Coscock, Rami Brown, Dottie Kluttz, Dorothy Murray, Gordon Marrow. The Mayor closed the public hearing. City Attorney Hughes said that each Councilmember had a copy of code Section 8 -4 -74 Criteria of Zoning and Section 8 -4 -62 Variances in front of them to refer to in their decisions. Councilmember Youmans moved to approve the variance. Councilmember Jackson seconded. Vote by Council was 4 in favor (Hughes, Youmans, Wildi, Jackson); 2 opposed (Remeta, O'Dell). Mayor Locklear opened the public hearing on a petition by Simon Holdings, Inc. for a variance on sign dimension at 1505 Butler Avenue, PIN # 4 -8 -7 -6 & 4- 8 -7 -7. Mr Anthony Simon presented the request for a 6 X 10 foot sign with a 3 X 8 foot read -a- board. Mr. Simon stated that the City of Savannah does not include the read -a -board in the sign dimension. If the City of Tybee does not court read -a -board then my variance request would only be for 1 foot by 10 feet. Mrs. Kathy William said her grandmother always said "say what you mean and mean what you say" and I hate to think that I voted for people without a backbone. 1 1 1 Sign review Committee recommended to deny. Mayor Locklear closed the public hearing. Councilmember Youmans moved to approve the variance. Councilmember Jackson seconded. Vote by Council was 5 in favor (Hughes, Remeta, Youmans, Wildi, Jackson); 1 opposed (O'Dell). Councilmember Jackson moved to adopt Section 9 -4 -32 Cable Franchise on its first reading. Councilmember O'Dell seconded. Councilmember Youmans said that he would like it clarified to the public that no increase in the franchise fee is added at this time. The Mayor said this ordinance is correcting action taken by Council in 1989. Vote by Council was unanimous. Councilmember Hughes moved for a second reading. Councilmember Jackson seconded. Vote by Council was 5 in favor (Hughes, Remeta, Wildi, O'Dell, Jackson); 1 opposed (Youmans). Second reading will be held in May. City Attorney Hughes explained the Drug Free Workplace ordinance Section 2 -4 -10.1 saying we need it cleared up in order to be in compliance with the Federal laws because we receive federal monies. Councilmember Youmans moved to adopt ordinance on its first reading. Councilmember O'Dell seconded. Councilmember Remeta asked who is going to pay for doctor and treatments. The Mayor said that employee's major medical would pay for part after deductible is met. Vote by Council was unanimous. Councilmember O'Dell said that he would like to table the noise ordinance until next month. City Attorney Hughes gave an update on Daniels Street explaining that Mr. Proper now has a lawyer and that Superintendent Art Harden and the engineers are working on the problem of the sewer line. Bills for the month of March were reviewed, found in order and recommended by each Councilmember to be paid as follows: General Government 46,922.34 Police 59,196.07 Fire 9,459.09 Public Works /Sanitation 78,925.50 Environment /Community /Cultural 10,937.75 Water /Sewer 50,415.09 Fund 3 5,937.24 Mayor Locklear stated hearing no objections, they stand approved. A resolution to President Clinton was read concerning Beach renourishment. Councilmember Hughes moved to accept, with Councilmember Wildi seconding. Vote by Council was unanimous. Councilmember Hughes moved to accept a resolution for the Compliance Maintenance Annual Report for water /sewer. Councilmember Jackson seconded. Vote by council was unanimous. 1 1 1 Councilmember Hughes gave a report on moving monies within Fund Three: move $29,000.00 from 308129.9070 (Reserved) to 308129.909(Recreation); move $10,000.00 from 308129.9070 (Reserved) to 308129.9100 (Storm Drainage). Councilmember Wildi moved to accept recommendations of Councilmember Hughes. Councilmember Hughes seconded. Vote by Council was unanimous. Councilmember Hughes presented information on and made a motion to approve a new telephone system for the entire City at a cost of approximately $43,000.00 to be financed through the GMA lease pool. Councilmember Wildi seconded. Councilmember O'Dell said that he would like to amend motion that the purchase be budgeted in the 96 FY budget. Councilmember Youmans seconded and then withdrew his second. Vote by Council was 4 in favor (Hughes, Youmans, Wildi, Jackson); 2 oppose (Remeta, O'Dell). Councilmember Wildi moved to accept the monitoring proposal - south beach stabilization project and beach fill (GPA) from Olsen Associates in the amount of $97,057.00 with no advance payments. Councilmember Jackson seconded. Vote by Council was 5 in favor (Hughes, Youmans, Wildi, O'Dell, Jackson); 1 opposed (Remeta). Councilmember Youmans moved to pay $425.00 to the Savannah Science Museum for Donald Hendix to attend the Caretta Research Project on Warsaw Island. Councilmember Wildi seconded. Vote by Council was unanimous. Councilmember Youmans moved to give permission to Memorial Day School for Beach Day on April 28th and AIAS- Savannah College of Arts and Design for sandcastles on April 30th. Councilmember Wildi seconded. Vote by Council was unanimous. Council approved the U.S. Coast guards request for using the beach on April 21st for a beach party. As there was no further business to come before Council the meeting was adjourned. Mayor James P. Locklear Clerk of Council, JRB 1 1 1 HEIGHT ORDINANCE WE ARE IN A UNIQUE SITUATION HERE AT TYBEE. OUR C -1 AREA IS LIMITED TO TWO AREAS OF THE ISLAND. FOURTEENTH STREET TO 17TH PLACE, AND THIRD STREET TO CENTER STREET. OF THE 1,366 GROSS ACRES OF LAND WITHIN THE CITY LIMITS, LESS THAN 20 ACRES OF COMMERCIAL LAND ARE VACANT. WITH LIMITED LOT SIZES, ENVIRONMENTALLY, GREEN SPACE WILL BE SAVED BY GOING UP INSTEAD OF OUT. WITH THE INCREASED COST OF CONSTRUCTION, THE AVAILABILITY OF COMMERCIAL PROPERTY, AND FEMA REQUIREMENTS, IT IS A HARDSHIP TO CONSTRUCT A BUILDING THAT WILL BE AN ASSET TO OUR COMMUNITY. COMMERICIAL DEVELOPMENT IS ESSENTIAL TO INCREASE TO OUR PROPERTY TAX BASE, ALCOHOL BEVERAGE TAX, SALES TAX AND OCCUPATIONAL TAXES. THE INCREASE IN HOTEL /MOTEL THAT CAN AND WILL BE GENERATED WITH COMMERCIAL DEVELOPMENT WILL ALLOW FOR REDEVELOPMENT AND NEEDED REPAIRS AND RENOVATIONS TO THE LIGHTHOUSE AND MUSEUM. THE CITY OF TYBEE ISLAND HAS ADOPTED SBCCI BUILDING CODES AND LIFE SAFETY CODE 101. THESE BUILDING CODES REQUIRE MUCH MORE STRINGENT REGULATIONS FOR STRUCTURES TODAY. SPRINKLER SYSTEMS, STANDPIPES, MEANS OF EGRESS, SMOKE DETECTION DEVICES, FIRE ALARM SYSTEMS ARE REQUIRED BY CODE AND ARE MUCH MORE SOPHISTICATED THAN IN THE PAST. WITH THESE SAFEGUARDS IN PLACE, AND THE STRICTER CODES REQUIRED, 50 FEET IN C -1 IS NOT UNREASONABLE. 1 1 1 IN MANY AREAS OF C -1, FEMA REQUIRES THE STRUCTURE TO BE ELEVATED TO 15 -19 FEET ABOVE SEA LEVEL. WHEN YOU HAVE A GROUND ELEVATION OF 7 -9 FEET, 8 -10 FEET OF WHAT IS CONSIDERED YOUR STRUCTURE IS NOT USABLE AS BUILDABLE AREA. IF YOU HAVE A COMMERCIAL STRUCTURE BEING CONSTRUCTED, YOU BASICALLY HAVE 25 -27 FEET OF BUILDABLE AREA. THIS WOULD ALLOW CONSTRUCTION OF A TWO STORY STRUCTURE WITH A FLAT ROOF. DURING OUR PUBLIC FORUMS ON THE ZONING ORDINANCE REVISION ONE OF THE COMMENTS THAT WAS HEARD OVER AND OVER WAS NO MORE FLAT ROOFS. THIS IS AN ALTERNATIVE TO FLAT ROOFS. THE EXISTING ORDINANCE DOES NOT SET A MAXIMUM HEIGHT. IT STATES THAT MAYOR AND COUNCIL CAN GRANT A PERMIT FOR CONSTRUCTION IN EXCESS OF 35 FEET IN C -1, C -2. AT PRESENT TIME, WITH THE CURRENT ORDINANCE, A VARIANCE COULD BE GRANTED TO ANY HEIGHT. THE PROPOSED AMENDMENT WOULD SET A HEIGHT CAP, OF 50 FEET WITH NO OPTION FOR A VARIANCE. SITE PLAN REVIEW AS REQUIRED BY OUR ORDINANCES WOULD GIVE EVERYONE A CHANCE FOR REVIEW OF THE PROPOSED STRUCTURE, AND A CHANCE TO VOICE THEIR OPINION, AND A GUARANTEE THAT THE REQUIRED FIRE PROTECTION EQUIPMENT IS INDEED INCLUDED IN THE CONSTRUCTION PLANS. TYBEE'S ECONOMIC DEVELOPMENT POTENTIAL IS BASED PRIMARILY ON TOURISM. THE FURTHER DEVELOPMENT AND PROMOTION OF TOURISM BASED BUSINESSES WILL CONTINUE TO BE THE MAJOR ECONOMIC FORCE ON TYBEE. OUR COMPREHENSIVE PLAN STATES THAT THE COMMUNITY NEEDS TO WORK TOGETHER TO ENCOURAGE TOURISM, ESPECIALLY SHORT TERM VISITORS. IN 1996, WITH THE OLYMPICS IN SAVANNAH, A NUMBER OF THE VISITORS ARE 1 1 1 EXPECTED TO SPEND TIME ON TYBEE BEFORE, DURING, AND AFTER THE EVENTS. TYBEE SHOULD DOUBLE IT'S TOURIST POPULATION FOR ABOUT TWO AND ONE HALF MONTHS. THE LONG TERM EFFECTS WILL BE EVERLASTING. LACK OF PREPARATION COULD LEAD TO ECONOMIC LOSS FOR THE ENTIRE COMMUNITY. THE COMPREHENSIVE PLAN STATES THAT THE CITY MUST MAKE MASSIVE AND ELABORATE PLANS TO ACCOMMODATE THE NUMBER OF ADDITIONAL VISITORS. WITHOUT BEING EQUIPPED TO HANDLE SUCH NUMBERS, THE CITY WILL LOSE IT'S GOLDEN OPPORTUNITY TO ACQUIRE ECONOMIC MOMENTUM AND FANTASTIC OPPORTUNITIES. ENHANCEMENT OF CURRENT TOURIST AND VISITOR SATISFACTION MUST BE ACKNOWLEDGED AS A GOAL THAT WILL GENERATE MORE CONSUMER ATTENTION AND DOLLARS. THE PROPOSED PIER AND PAVILLION WILL OPEN TYBEE TO MEETINGS AND CONVENTIONS YEAR - ROUND. THIS TOO WILL BRING MORE REVENUE TO THE ISLAND WHEN IT IS NEEDED BY BOTH BUSINESS AND CITY GOVERNMENT. ONCE AGAIN, THE NEED FOR COMMERCIAL DEVELOPMENT WILL BE FELT. THIS AMENDMENT WILL ONLY AFFECT A SMALL PORTION OF THE ISLAND. WE NEED TO HAVE THE INSIGHT TO BE READY FOR THE FUTURE. . WHEREAS, President Clinton's FY 1996 budget request contains proposals to introduce legislation which will eliminate federal financial participation in water projects, including shore erosion control, hurricane and storm damage reduction, and flood control projects which are not considered to be of national significance, and including all beach nourishment projects nationwide; and WHEREAS, Tybee Island's beachfront has been and is continuing to experience erosion due to the impact of dredge maintenance of "Tybee Roads" - the entrance to Savannah Harbor, and to natural causes such as northeasterly storms; and WHEREAS, there has been a contract agreement for beach erosion control between the local sponsor (city & county), the State of Georgia and the United States since the 70s; and WHEREAS, the federal, state and local partnership has resulted in several very successful renourishment projects designed and engineered by the Savannah District Corps of Engineers; and WHEREAS, the health of Tybee Island's beaches is fundamental to the health of Chatham County's tourism industry and therefore to the Savannah- Chatham economy; and WHEREAS, according to the recent Savannah District Corps of Engineers 934 study, continued federal participation is both recommended and justified; and WHEREAS, elimination of federal participation in beach renourishment, flood control and shore protection programs will remove a talented and experienced pool of U. S. Army Corps of Engineers scientists and engineers from coastal research and place a significant additional burden on state agencies to continue this work; and WHEREAS, elimination of the federal role in projects for flood control, hurricane and storm damage reduction, and shoreline erosion control in Georgia will reduce the ability of the State of Georgia, Chatham County and the City of Tybee Island to protect life, land and coastal infrastructure; NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF TYBEE ISLAND, IN OPEN MEETING ASSEMBLED, that we strongly urge President Clinton and the Administration to withdraw the recommendation to eliminate federal participation in shoreline erosion control, hurricane and storm wave damage reduction, and flood control projects, and we also urge that current federal cost - sharing criteria, which have resulted in very efficient and effective shore protection projects in Tybee Island, Georgia, and in the coastal United States, be continued due to the success of these economically vital projects. )OS— Mayor James THIS 13TH DA 0� APRIL, P. Locklear Councilman Councilman William Remeta Mayo pro tem Katrina 'ughes Councilman„ Philip O'Dell cilm-an Jack Youmans Area -Wide NPDES Storm Water Permit No. GAS000212 State of Georgia Department of Natural Resources Environmental Protection Division Authorization To Discharge Under The ' National Pollutant Discharge Elimination System Discharges From The CITY OF TYBEE ISLAND Municipal Separate Storm Sewer System In compliance with the provisions of the Georgia Water Quality Control Act (Georgia Laws 1964, p. 416, as amended), hereinafter called the "State Act," the Federal Clean Water Act, as amended (33 U.S.C. 1251 et seq.), hereinafter called the "Clean Water Act," and the Rules and Regulations promulgated to each of these Acts, all new and existing storm water point sources covered under this permit are authorized to discharge storm water from this municipal separate storm sewer system to the waters of the State of Georgia in accordance with the limitations, monitoring requirements, and other conditions set forth in Parts I through V hereof. This permit shall become effective on April 20, 1995 • This permit :and the authorization to discharge shall expire at midnight, April 19, 2000 Signed this 20th day of April 1995. Director, Environmental Protection Division 1 COMPLIANCE MAINTENANCE RESOLUTION RESOLVED thatthe (City /County) of City of Tybee Island informs the Georgia Department of Natural Resources Environmental Protection Division that the following actions were taken by (governing body) Tybee Island City Council • 1.Reviewed the Compliance Maintenance Annual Report which is attached to this resolution. 2.Set forth the following actions necessary to maintain effluent requirements contained in the NPDES Permit: (a) N/A (b) N/A (c) N/A (d) N/A Passed City (date) by a f___IKSEl (unanimous) vote of the of Tybee Island City Council Chair of Gove • SEAL on 1 ATTACHMENT NO. 1 PROPOSAL March 7,1995 Coastal Engineering Ro Fripp City Administrator City of Tybee Island P. O. Box 128 Tybee Island, GA 31328 Re: Monitoring Proposal - South Beach Stabilization Project and Beach Fill (GPA) Dear Ro: As you are aware, the DNR permit Conditions for both the South Beach. Stabilization Project (under construction) and the GPA Beach Fill Project (pending construction) require the implementation of performance monitoring programs. This Proposal addresses the permit requirements to acquire the requisite survey data (via subcontractor), perform necessary coastal engineering analyses, compile a report -of- findings and make scheduled submittals to the DNR and the City of Tybee Island. At this time we propose to utilize ARC Survey and Mapping for the comprehensive islandwide monitoring program. This includes the South Beach Stabilization Project monitoring originally initiated by Barrett Land Surveying, Inc. Upon the City's acceptance of this Proposal, we will notify Barrett Surveying, Inc. of our decision. As you recall, cost proposals for islandwide monitoring efforts were solicited from both firms, with ARC being significantly more cost effective. A copy of the basic "survey" scope of work to be performed is included as Attachment A. It was subsequently expanded to include the groin field profiles. Similarly, Attachment B enumerates the numerous survey tasks, their timing and predicted cost. Per our past Agreements with the City, we will bill subcontractors expenses at cost, without a normal burden. We would request, however, that our invoices be paid within 30 days and that we be allowed to advance bill all survey costs in order to minimize any adverse cash flow requirements to our firm. Attachment B likewise includes an outline of the basic engineering tasks and costs associated with project management, data analyses and annual report compilation. Olsen Associates, Inc. will provide eight (8) copies of the annual report to the City of Tybee Island, four (4) copies to the Task Force and two (2) copies to the Georgia DNR. All work olsen associates, inc. 4438 Herschel Street Jacksonville, FL 32210 (904) 387 -6114 (Fax) 384-7368 1 1 Ro Fripp March 7, 1995 will be performed in accordance with the Permit Conditions formulated DNR for the two (2) projects under consideration. Please let me know if I can provide any additional information Proposal. Thank you. EJO:baw Enc: cc: Bert Adams, Task Force Sincerely yo}us, L. Eril' J. Olsen, P.E. Page 2 of 2 by the Georgia related to this 1 1 Olsen Associates, Inc. 23 January 1995 TYBEE ISLAND BEACH MONITORING PROGRAM SCOPE OF SURVEY SERVICES Purpose Arcmc 1+1s i 7� The purpose of the following beach monitoring program is threefold: a.) To determine the performance of the Georgia Ports Authority beach fill project subsequent to construction, b.) To allow for the determination of a sediment budget for Tybee Island suitable for providing future design guidance to the U.S. Army COE, Georgia Ports Authority, City of Tybee Island, and others responsible for the ongoing maintenance of the beaches of Tybee Island, and c.) To assist in the continuing assessment of future shore stabilization structures in the vicinity of 2nd Street. Scope a.) All Tybee Island monitoring surveys will utilize the existing islandwide baseline previously established by the Savannah District, COE. Survey line locations are generally depicted by Figure 1. Survey lines 1 -18 are historical monitoring locations utilized by the Savannah District, COE (ref: Mr. Wade Seyles, Savannah COE). Survey lines 7a, 11a, 13a, 15a, 17a, 18a, 18b are additive and shall be established from the existing federal survey baseline. b.) A total of four (4) survey profiles will be established on Williamson Island and Little Tybee Island for purposes of monitoring background erosion. Beach profiles to wading depth at low water will be required. Monuments will be established a minimum of 200 ft landward of the vegetation line to ensure protection from winter storms. Page 1 1 c.) Beach and offshore profiles will be performed pre - project (Spring '95), post - project (Spring /Summer '95), six (6) months, twelve (12) months, and at six (6) month intervals thereafter until concurrence for program termination is received from the Georgia DNR or until major beach fill activities are again undertaken along the Tybee Island shoreline by the Savannah District, COE, or others. c.) The Contractor should assume that the work included under this contract will continue for twenty -four (24) months, M.O.L. d.) All beach profiles shall extend upland of the MHWL a minimum of 300 ft for sandy shoreline segments or a minimum of 75 ft for non -sandy segments of shoreline (i.e., seawalls, etc.) All beach profiles shall extend seaward at low tide a sufficient distance to ensure an adequate overlap and accurate tie with offshore profiles. e.) Offshore profiles shall extend seaward a minimum distance of 2,000 ft from M.L.W. f.) The Contractor will be responsible for locating all existing federal survey control, installing subordinate control (as necessary) and maintaining all required control throughout the duration of the contract. g.) All work products will be submitted to Olsen Associates, Inc. in graphic profile form and x, y, z files (disk) suitable for AUTOCAD 13. Copies of all original survey notes shall likewise be submitted as a work product. Survey results shall be presented relative to NGVD. h.) Prior to initiating the first monitoring survey, the Contractor shall submit for approval to Olsen Associates, Inc. a plan of work which includes all baseline coordinates, methods for tidal measurements, profile azimuths and other matters of relevance necessary to ensure compliance with the scope -of -work and prior federal survey profiles. Page 2 AL 1 3 N k SAVANNAH RIVER U.S . Mir ao NORTH FEDERAL GROIN 1.0 ``NE 6 `\NE 1 7P LINE 8 LINE 9 LINE 10 LINE 11 T Y B E E I S L A N D 11A LINE 12 LINE 13 CGyE v 20 - NOT TO SCALE - SOUTH FEDERAL GROIN I4 134 A TLANTIC TYBEE ISLAND, GA - - - - FEDERAL BEACH LOCATION OF BEACH AND OFFSHORE MONITORING PROFILE LINES Olsen associates. inc. coastal engineering A3.13- 1 ATTACHMENT B YEAR 1 MONITORING COSTS SOUTH BEACH STABILIZATION PROJECT AND ISLANDWIDE MONITORING COMBINED I. SUBCONTRACTOR 1.) Baseline Establishment 2.) Pre - construction Monitoring Survey 3.) Post - construction Monitoring Survey 4.) 6- Months Survey 5.) 12- Months Survey 6.) Post - Construction Photography 7.) 12- Months Photography Subtotal $ 4,791 $ . 9,645 $ 9,645 $ 9,645 $ 9,645 $ 2,343 $ 2343 $48,057 II. ENGINEERING ANALYSIS /REPORTING 1.) Subcontractor Management $ 5,000 2.) Survey Data Management $10,000 3.) Analyses $17,000 4.) Report Formulation $15,000 5.) Report Production Direct Expenses $ 2,000 Subtotal $49,000 TOTAL $97,057.00 Note: Estimate Year Two Monitoring Costs at $72,065.00