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HomeMy Public PortalAbout1974_01_23 218 MINUTES OF REGULAR MEETING OF LEESBURG TOWN COUNCIL, JANUARY 23 , 1974. A regular meeting of the Leesburg Town Council was held in the Council Chambers , 10 West Loudoun Street , Leesburg , Virginia on Janu- ary 23 , 1974 at 7 :30 P.M. The meeting was called to order by the Mayor, with Councilman Orr offering the prayer. Those present were : Mayor G. Dewey Hill , Councilmen Walter F. Murray , Robert A. Orr, John W. Pumphrey , Herbert L. Ridder , C. Terry Titus and John A. Wal- lace , Jr. ; also Town Manager James W. Ritter, Jr. and Town Attorney George M . Martin . • Councilman Titus offered the following addition to the Minutes of the meeting of January 9, 1974 on the next to last page, third ' paragraph, to read "that Colonel Isaacs was reappointed to the Board of Zoning Appeals ' by the Judge , ". The Minutes , with this addition, were then approved as written . Colonel Michael C . Grenata , Chairman of the Committee for a Safe Leesburg By-Pass , addressed Council , briefly summarizing the By-Pass situation , which has been the subject of much discussion by the Town Council over the years . He believed that all thought Line B Modified the superior route for this quadrant of the By-Pass and said he could understand the Council 's concern regarding any delay that might result if the present construction is stopped, particularly in view of the traffic situation in Leesburg , as well as the concern as to whether money would be available for such a change . He believed that , if the Governor goes along with this request , he would make !the money avail- able on a crash basis and give this project high priority. Colonel Grenata also stated that the President of the Council of the Lutheran Church had authorized him to say that .the Church still opposes any change in alignment or elevation of Route 7 to the west of the Church . He had also talked with Mr. Eakin, Highway Commissioirfor this area , several times and expined his position as a member of that Commis- sion , as well as manne YIn which the Commission operates . Mr . Eakin stated that any action would have to come from the Governor. Colonel Grenata , therefore , urged the Council 's support of the resolution presented by Councilman Murray at the last meeting , with the hope that this matter will be presented to the Governor for consideration . A letter dated January 18 , 1974 to Mayor Hill from Commissioner Douglas B . Fugate was read at this time by the Clerk . It was noted that a copy of this letter was sent to Mayor Robert B. Harris of Pur- cellville . This letter is attached hereto . Mayor Robert B. Harris of Purcellville addressed Council at this time on behalf of his Council and the citizens of Purcellville . He re- viewed the efforts made in the past to change this road, as well as his personal efforts , calling attention to the fact that the present route has been reaffirmed by the full Commission on three occasions and four public hearings have been held. He pointed: out the effect a delay in construction of this road could have on his citizens, call- ing attention to the fact that traffic is bad now in Purcellville and that a delay in this segment of the Leesburg By-Pass could well mean a delay in the four-laning of Route 7 from the Clarke County line to Round Hill , thus presentingfurther traffic problems for the Town of Purcellville, as well as the rest of Western Loudoun . They fought this road as hard as they could and exhausted what they considered • to be all administrative remedies . He also felt that , to call upon the Governor now, when a number of them have just worked to get him elected, is placing him in an untenable position in asking him to breach a contract already in full force and effect . He asked this Council to consider carefully the needs and desires of the western end of the County and , most particularly, Purcellville before they vote on this resolution. He closed by stating that he fought hard to stop this road and he expects to fight equally as hard to see that ' it is built , even if it means going to see the Governor. Colonel Grenata made further comments concerning the cost of Line B Modified if the Governor sees fit to halt construction of Line A and go to the other line , as well as to the time element involved. He felt that Line B Modified could be completed by December 31, 1975 if the Governor would proceed on a crash basis . He also gave a resume of just what work has been done so far, most of it being on the segment common to either line . He asked that the people of Purcellville have a little compassion for the people of Leesburg and Loudoun County . Councilman Titus asked the Colonel if he had ever been a registered professional engineer in the State of Virginia, to which he replied "No, because I - never intended to practice here . " 219 MINUTES OF JANUARY 23 , 1974 MEETING . Town Manager Ritter reported as follows : (1) He called Johnson and Williams today concerning the status of the Potomac Water Facility . He talked with Pat Drake , who reported that they are trying to find out from the Highway Department just where the right-of-way line is on Fort Evans Road ; also, if they have any plans as to future development of this road as to alignment; cutsh. fills , etc . The plans on the tank are complete and, essentially , they are complete on the Filtration Plant itself. They will check with him again the latter part of this week to give him later information. 2 It looks like three or four weeks before we will have the plans ready to advertise for bids . Mr . Williams had said they will have to go to the Health Department in Richmond for approval and Pat Drake did not know the status of this particular phase . (2) He talked with Herbert Bryant today on the removal of the debris from the old Leesburg Grain and Feed Company building . He checked with the contractor and called back to say they plan to start next Monday and complete the whole thing within the week. O (3) They expect to determine the water level in the big tank Cr; at the Hospital tomorrow morning . '.0 . (4) The Deputy Manager, Wesley Devero, will be here about next C) Wednesday and will report for work on February 5th. Also, Mervyn C Timberlake , the new Treasurer, will be here April 16th. (5) They inspected sewer lines the other day and find that the 33-inch outfall line from the old to the new Plant has some bad leaks . This was at a time when the ground was badly saturated and it still is . As soon as the flow gets down some , they will make some close investigations to see just how extensive these leaks are . They know this is not all the infiltration problem, but a lot of it is going into this 33-inch pipe . (6) In going over the progress of the installation of the chemical addition equipment , it looks like it will be March 1st be- fore we can start putting any chemicals in. This is due to a delay in shipment of equipment and now we do not know whether or when we can get any ferric acid. The overhead door for the Butler building was supposed to have been here in November - then Monday of this week. Today , we learned that it is scheduled for shipment from the factory to be in Washington next Monday and scheduled for erection on January 30th . (7) We hope to start pumping out the digestor at the old Sewer Plant next Monday . (8) We will pick up the 3 ,000 plastic water saving devices to- morrow and they will be distributed around town sometime next week, with a message taped to them as to what they are and how to use them. Councilman Ridder said he had noticed that Crestwood Hamlet ' s agent, House of Lords , has been putting a good many signs on Catoctin Circle at the entrance . These are metal signs and are hazardous . He asked if something can be done about this . Mr. Ritter said Mr . Chaves has been picking them up - all developers are guilty of this same thing and we take them down as fast as they put them up and tell them it is illegal . He said we could cite them for this . Councilman Titus I suggested a fair warning of one letter might be appropriate , stating that the next time we intend to fine them. Councilman Titus commented on the following items : (1) They never have gotten straightened out on the Jeffrey ' Sneider Agreement and Mr. Martin cannot be at the next Street CommittA meeting . He suggested contacting Logan Jennings and tell him they ' will get back with him after they have had a chance to go over the Agreement with Mr. Martin . 220 MINUTES OF JANUARY 23 , 1974 MEETING . (2) He is extremely upset with Johnson and Williams . On Janu- ary 7th, they said the plans would be ready in two weeks and bidding would be in 30 days . He thought it unbelievable that this could hap- pen and that, after the meetings they have had with Mr. Williams , it is time to write him and tell him we expect these things , or else. Mr . Williams said the plans were finished, yet the rights-of-way have 4 . not been determined. He did not like being given erroneous informa- tion . They have had this for a long time and he thinks it is time to correct the situation entirely. (3) They are proceeding forth with the water projects and the bidding of them, but they have been pushing back the financing of them. He thought the Council should sit down and look at this fi- nancial picture on these projects . The next Council is going to have quite a problem if they don ' t know what they are getting into . .(4) He talked with Ronnie Blake about the Public Hearing last night on his Group 44 . He said his Commission would probably make a decision on this at their next meeting , one day before our second meeting in February . He asked Councilman Wallace if it would be pos- sible to meet with the Airport Advisory Committee before the next Council meeting . Mr . Wallace said the Committee is ready whenever the Council is . Mayor Hill said he would set a time for such a meeting. (5) He was appointed to the Virginia Municipal League Legisla- tive Committee and attended his first meeting in Richmond today. He gave a report on various items discussed at this meeting . Mayor Hill said that the Council is honored to have Mr. Titus representing them on this Committee . • Councilman Orr reported that the Hospital is establishing a Mas- ter Plan for gross disasters , such as an airplane crash or a massive wreck. They want to call the Leesburg Police Department in on this and he asked Mr. Ritter to convey this message to the Chief. Mayor Hill had the following items to report : (I) He has also been appointed to a Committee with the Virginia Municipal League - he will be Co-Chairman of what amounts to the Utility Commission. He feels honored to be selected to this post and ' will represent the Town to the best of his ability. (2) We were notified last week that there is. a Grant being given by the State to rehabilitate the old log cabin in the amount of $5 ,000. There had to be matching funds and there is another $5 ,000 in the Bank locally . There are a lot of strings attached to. this . If we assume this grant, we would be obligated to maintain the property forever and certainly could not transfer it in the future . He expected to get some more information on this and turn it over to the Street Committee and then refer it on to the Finance Committee . He felt we should avail ourselves of this opportunity and at least put the building back in some kind of shape . This $ 10 ,000 would seem to be enough to fix up the outside and do some work inside also. . (3) He asked the Clerk to read a letter from the Director of Planning for Loudoun County , stating that no commission permit would be necessary for the construction of a. water tower - this letter to be made a part of the Minutes . Councilman Titus commented that he had been somewhat critical of the Virginia Municipal League in their actions of not informing the Towns as to what is going on . Mr. Hirst said today that the Town section has become much stronger, larger and better. He (Mr. Titus) was very much impressed with what is being done now and feels the Town 's money is being well spent on this . Mayor Hill also reported that he had asked the Sewer Plant Super- intendent to compile some figures for him on flows at the Plant over the last three months . He recited these figures , along with amounts of rainfall for the period, pointing out that it is obvious that, as the rainfall goes up , the flow at the Plant goes up and, as it comes down, so does the flow. This is pointed out on the charts in the office as well . He feels we still have some storm sewers tied into the system, which can be changed if we can ever find them. He turned these figures over to the Utility Committee Chairman. 221: MINUTES OF JANUARY 23 , 1974 MEETING . On motion of Councilman Wallace , seconded by Councilman Titus , and after lengthy explanation by Councilman Wallace , the following resolution was unanimously adopted : WHEREAS , bids were opened at the Town Council meeting on January 9, 1974 for the investment of $40 ,000 in Water and Sewer Availability Fund due January 11 , 1974 , and WHEREAS , First Virginia Bank submitted the highest bid of 6 . 507, with the only other bid being submitted by Peoples � ' National Bank at 6 .07, and r r WHEREAS , First Virginia Bank subsequently withdrew its bid of 6 .50%, and WHEREAS Peoples National Bank was awarded the investment of the $40,000 aforementioned at its bid of 6 .0%, for a per- iod of 365 days , NOW, THEREFORE, BE IT RESOLVED, that this action be formally approved by the Town Council . Cn Bids were opened at this time on the investment of $74 ,850 .00 fora period of 90 days , and were as follows : c: Peoples National Bank - 51/2% First & Merchants National Bank - 51/2% First Virginia Bank - 51/2% Pursuant to agreement with the Banks in case of tie bids , straws were drawn and , on motion of Councilman Orr, seconded by Councilman Pum- phrey, the following resolution was unanimously adopted : BE IT RESOLVED, that First & Merchants National Bank be . awarded the investment of $74,850 .00 for a period of 90 days , at an interest rate of 5Z per cent , as shown in its bid of January 23 , 1974 , representing the proceeds from the $75 ,000 formerly held by Peoples National Bank in U. S. Treasury Bonds . On motion of Councilman Wallace , seconded by Councilman Pumphrey, and after some little explanation, the following resolution was unani- mously adopted : BE IT RESOLVED, that $25 ,000 of the Water and Sewer Availa- bility Fund in checking account be transferred to the Utility Fund, and that it is to be returned to the Availability Fund when there are sufficient funds in the Utility Fund. On motion of Councilman Wallace , seconded by Councilman Murray, the following resolution was unanimously adopted : WHEREAS , Parker Enterprises , Inc . was overcharged for real estate taxes due to incorrect figures furnished the Town by the County for years 1970 , 1971 and 1972 , and WHEREAS, Parker Enterprises , Inc . paid the amounts billed, in the total amount of $1 ,895 .42 , and WHEREAS , the corrected taxes total $1 ,252 .63 , NOW, THEREFORE, BE IT RESOLVED, that Parker Enterprises, Inc . •_ be refunded the amount of $642 . 79. ' � - On motion of Councilman Wallace , seconded by Councilman Ridder, the following resolution was unanimously adopted: BE IT RESOLVED, that the following appropriations be made : $ 134 .55 - Adding Machine for Sewer Plant . Utility Fund- Capital Outlays . 1,600 .00 - (Supplemental) Payment to Paxton Home for Water. Utility Fund . 222 MINUTES OF JANUARY 23 , 1974 MEETING. $1,888 . 54 - (Supplemental) Yount , Hyde & Co. for Annual Audit . 300 .00 - (Supplemental) Utility Fund-Radio . On motion of Councilman Titus , seconded by Councilman Orr, the following resolution was unanimously adopted after explanation of specific items by Councilman Titus and discussion of other items by Council members : BE IT RESOLVED, that the attached list of "Policy Goals and � . Objectives for the Town of Leesburg , " as recommended by the - Planning Commission be adopted. On motion of Councilman Murray , seconded by Councilman Wallace , y' the following resolution was proposed: BE IT RESOLVED by the Town Council of the Town of Leesburg , that Delegate Kenneth B. Rollins be requested to petition Governor Mills E . Godwin for a meeting , as soon as practi- cable , to review the Leesburg By-Pass matter, and BE IT FURTHER RESOLVED that , if this meeting can be arranged, one or more representatives of the Town will be appointed by the Mayor to present the Town ' s position on the By-Pass , which position has the support of the Loudoun County Board of Supervisors , as indicated by their resolution dated Janu- ary 2 , 1974 , and BE IT FURTHER RESOLVED, that a copy of this resolution shall be forwarded to Governor Godwin, the Virginia Department of Highways , Delegates Kenneth B. Rollins , Stanley A. Owens , William Murphy and to State Senator Charles Waddell . Councilman Murray commended Mr. Harris for his remarks , however, he. felt the Towns of Hamilton and Round Hill were due an apology. There- fore, he offered the following amendment, to be inserted between the second and third paragraphs of the above resolution : and BE IT FURTHER RESOLVED, that the Mayors of the three incorporated Tows of Hamilton , Purcellville and Round Hill be apprised of this action should they desire to attend such a meeting or to make their positions known on this subject, and He said he would have very strong reservations as to whether all of these Towns would have had time to discuss this . Secondly , it is true that Mr. Harris has worked for Mills Godwin 's election, but this promise was made by both Governor Elect Godwin and the other candi- date , and this meeting is going to be held. He has been invited to attend it and expects to attend, whether it be as a representative of the Town or not , although he personally feels that a representative of the Town should be present . He said he has very strong feelings about this because this decision was made after the Highway Department came back and asked the Town to look at the W. & 0. D. Railroad route . If the By-Pass had been built after that meeting between the Highway Department , the Board of Supervisors and the Town of Leesburg , it would be built by now. All of the decisions made under the previous administration need not apply . If the present administration affirms this and if it is going to take five years to make the change, then this would be the end of it , the Committee for a Safe Leesburg By-Pass could pass on into oblivion. He did not feel that it would be squelch -ed until this hearing is held, which the Governor is going to hold,z ; a ' and he is going to attend this meeting. Et xxa:txkexaaxmxr�eprEse ax • robvsx1DfxthrixTivirmnrxmntx This matethmgxis to be held in the very near future and he has been told that the Governor is going to look at this in a very low key . Councilman Orr felt that this resolution should not "petition" for a meeting if this meeting has already been set up . However, it was pointed out by Councilman Wallace , in the discussion, that this is a "go talk" meeting and it was felt that the Town should have a representative present to present the Town 's position. Perhaps there should be a rewording of the resolution . Councilman Pumphrey XaCtrAKIC XLK.1Xx 223 MINUTES OF JANUARY 23 , 1974 MEETING. observed that, if this group goes to Governor Godwin and he does any- thing more than thank them for coming , it would delay the By-Pass for five years at a minimum . He could not feel that the man at the top of the State would jeopardize his whole career for the sake of one or two people in the State . On motion of Councilman Murray, seconded by Councilman Wallace, Council unanimously called for the question. The amendment offered above by Councilman Murray was then seconded by Councilman Wallace and unanimously adopted. After further discussion , on motion of Councilman Murray, seconded by Councilman Wallace , Council voted 6 to 1 , with Mayor Hill opposing , to amend the resolution further by combining the first two paragraphs to read as follows : BE IT RESOLVED by the Town Council of the Town of Leesburg , that Delegate Kenneth B . Rollins be requested to include a representative of the Town of Leesburg in attendance at any meetings with Governor Mills Godwin to present the Town 's • position on the subject of the Leesburg By-Pass , which po- sition has been previously stated by resolution dated Decem- ber 12 , 1973 and supported by the Loudoun County Board of 1:14Supervisors , as indicated by their resolution dated January 2 , 1974, and • :z. The resolution, as amended twice, was then adopted by a roll call vote of 4 to 3 , with Mayor Hill and Councilmen Orr and Pumphrey casting the dissenting votes , and reads as follows : BE IT RESOLVED -by the Town Council of the Town of Leesburg, that Delegate Kenneth B . Rollins be requested to include a representative of the Town of Leesburg in attendance at any meetings with Governor Mills Godwin to present the Town 's position on the subject of the Leesburg By-Pass , which po- sition has been previously stated by resolution dated Decem- ber 12 , 1973 and supported by the Loudoun County Board of Supervisors , as indicated by their resolution dated January 2 , 1974 , and BE IT FURTHER RESOLVED, that the Mayors of the three incor- porated Towns of Hamilton , Purcellville and Round Hill be ap- prised of this action , should they desire to attend such meetings or Co make their position known on this subject, and BE IT FURTHER RESOLVED, that a copy of this -resolution shall be forwarded to Governor Godwin, the Virginia Department of .- Highways , Delegates Kenneth B . Rollins ,, Stanley A. Owens ; William Murphy and to State Senator Charles Waddell . Mayor Hill then appointed Councilman Murray to represent the Town at such a meeting . Mayor Harris of Purcellville stated that it was not absolutely necessary for him to have Council approval for his appearance tonight because his Council voted a number of months ago to support Line A in the interest of getting this road completed - in fact , he talked with Commissioner Fugate himself . Last night , to be doubly safe, his , Council again voted to instruct him to make this presentation tonight as well as to the -Governor. He did not feel that he owed any apology to other Mayors or citizens , but said that , in line with this resolu- tion , he will be in touch with them. He thanked Council for the courtesy extended to him tonight . Councilman Murray said he was not privy of any such resolution by Purcellville , however, he feels the other two Mayors should be apprised of this action . He believed this clears the air and everyone will know now how Purcellville feels - he -thought perhaps we should have known earlier what they were doing. Mr. •Harris said the Council of Mayors cannot transact any business until the pending litigation is disposed of, so he took it upon him- self to set the record straight with Commissioner Fugate . Xx__c2:/.X ( 224 MINUTES OF JANUARY 23 , 1974 MEETING. On motion of Councilman Ridder, seconded by Councilman Pumphrey, the following resolution was proposed: WHEREAS, Johnson and Williams , in their letter of November 29, 1973 , commented on CH2M Hill Study on Expansion of Sewage Treatment Plant as related to Town of Leesburg , with emphasis on the consideration of four (4) alternate approaches for wastewater treatment , as developed by CH2M Hill , and which have been selected by the Northern Virginia Planning District Commission for further study , and WHEREAS , on December 10 , 1973 , Johnson and Williams received a copy of NVPDC Resolution No . P74-47A, entitled "Determina- tion of Alternatives for Further Study in Phase II of the Study Area I Study ," and • WHEREAS , Johnson and Williams makes further evaluation on the alternates , shown in their letter of January 8, 1974 , and WHEREAS, NVPDC has asked that the Town of Leesburg take such action at its meeting on January 23, 1974 as to its position on the alternates involved, NOW, THEREFORE, BE IT RESOLVED, that the Town Council goes on record as fully endorsing the comments made by Johnson and Williams in their two letters mentioned above , and BE IT FURTHER RESOLVED, that a copy of this resolution be for- warded to NVPDC and Johnson and Williams . Councilman Ridder, referring to the report from Johnson and Williams of November 29, 1973 , explained the four alternatives considered by them for Leesburg . Among these alternatives was the one recommended by Johnson and Williams , this being an interim facility at Herndon- Reston and a permanent facility at Leesburg , with an ultimate design for 11 m.g .d . , to be phased for a 5 m.g .d. plant at first and expand- able to 11 m.g . d . The letter of January 8th comments briefly on all of the alternatives to be considered for further study by CH2M Hill due to the fact that NVPDC requested comments on all of them from all jurisdictions . It was his opinion that Leesburg should go along with Johnson and Williams ' recommendation for Alternative No . 3 - that is , a permanent 11 m .g .d . plant at Leesburg , with the reserva - tion that it be phased from a 5 m.g. d . to 11 m .g .d . Councilman Rid- der then explained all ten of the alternatives . He pointed out that we must have a permanent facility in order to receive any Federal fund- ing . Councilman Titus said he could not vote on this resolution be- cause Johnson and Williams has not been authorized to write such a letter - he thought there was too much time spent by them in writing letters and not doing the work they are paid to do . They seem to be setting policy for the Council and this is not their job . This Coun- cil is supposed to be the policy-making body and he thinks it is time they are doing it . Councilman Orr said he could not vote for it either, reading a short portion of the report , which he said meant absolutely nothing to him - he did not understand it . Councilman Pum- phrey thought Johnson and Williams must have been authorized to do this . Mr. Ritter said they attended some of the meetings - they have their own interests - they represent Herndon and possibly someone else interested in this . No-one asked them to attend the meetings or write these letters as far as he knew, but he felt they were doing this in a spirit of helpfulness . There was further discussion concerning this report by Johnson and Williams , with the feeling being that it was never authorized by Council. It was also felt that , if the above- mentioned resolution was adopted, this would obligate the Town for a bill from Johnson and Williams for something never authorized. Councilman Orr left during the above discussion. Councilman Ridder suggested that this resolution be abandoned and that Council adopt a resolution on its own . He said it would be wise to get some sort of resolution to the Commission before the January 225. MINUTES OF JANUARY 23, 1974 MEETING. 31st meeting , particularly in view of the fact that Fairfax County has already gone on record recommending that all studies be stopped and, should they ally themselves with another jurisdiction such as Alexandria or Arlington , they could carry the vote . Mayor Hill did not understand that Leesburg would have to make a determination - he understood the resolution adopted by NVPDC at the November meeting directed CH2M Hill to continue with Phase II and , in a sense, sin- gled out Leesburg as their target and that a permanent facility was , to be considered. He understood, further, that this was to be done by February 1st . Councilman Ridder agreed with this , but felt that I we should take an official position . There was further and lengthy discussion concerning this matter, with consideration being given to Herndon 's position as well , however, it was pointed out that Herndon has capacity in the Blue Plains Plant , so is not too concerned . , Council unanimously moved the question and the resolution offered above was unanimously defeated. On motion of Councilman Ridder , seconded by Councilman Wallace , , the following resolution was unanimously adopted: WHEREAS , the Northern Virginia Planning District Commission CD CD has requested that the Town of Leesburg evaluate the ten (10) CC alternatives for study in Area I and to make its position known to the NVPDC prior to its meeting on January 31 , 1974 , C NOW, THEREFORE, BE IT RESOLVED, that the Town Council of the Town of Leesburg endorses the concept of Alternative 3 , namely, the establishment of a permanent facility at Leesburg , with an ultimate capacity of 11 m.g .d . , as being in the best inter- est of the Town of Leesburg , and BE IT FURTHER RESOLVED, that the consultants , CH2M Hill be in- structed to consider Alternate 3 as one of the alternatives to be studied in Phase II of the Study Area I Study, and I BE IT FURTHER RESOLVED, that the Town of Leesburg desires phased development of the Leesburg facility , namely , initial construction of 5 m .g . d. capacity - ultimate construction of 11 m.g . d. capacity , and BE IT FURTHER RESOLVED, that a copy of this resolution he for- warded to the Northern Virginia Planning District Commission immediately . Mayor Hill asked Councilman Ridder to secure a copy of the resolution adopted at the November meeting of NVPDC. On motion of Councilman Titus , seconded by Councilman Ridder, the following resolution was unanimously adopted : BE IT RESOLVED by the Town Council of the Town of Leesburg , that the Town Manager be authorized to notify the. Virginia Department of Highways that the Town will pay for oversizing of the storm sewer for Davis Avenue Extended from a 42" pipe , to a 54" pipe, at an approximate cost of $826 .00 (the cost of oversizing to be paid from the off-site storm sewer funds for that watershed) . Councilman Titus also called attention to a letter from Senator Canada concerning legislation on returnable containers . IOn motion of Councilman Titus , seconded by Councilman Wallace , Council voted unanimously to go into executive session to discuss legal and personnel matters at 10 : 35 P.M. Council reconvened at 10 : 55 P.M. , with no action being taken. On motion of Councilman Murray , seconded by Councilman Wallace , the meeting was adjourned at 10 : 59 P.M. Mayor / , - Y - , / 9. Clerk of the Council MONvvEALTH- OF I � �� _ `I ('jOj`Id .,RGININ � `• (,w pf" / JOHN E.HARW000, DOUGLAS LL B.GROWTE ICHCOMMISSIONERND, . • �11+ 0 , '" '4 DEPUTY COMMISSIONER&CHIEI LE RRILL KIN, E RICHMOND,VA. 6N 1 III�IB1K1, LE ROY EAKIN JR McLEAN,VA. l y( ! iF 1 B1 1 T'+y�4.f t W.S.G.BRITTON, MORACE G.FRA LI N,ROANOKE,Vq: y+���l�.0 JFl4'ZV� G � 11131 1illILEY 4 DIRECTOR OF ADMINISTRATION THOMAS R.GLASS,LYNCHBURG,VA. f ' �54'n ep y may LEONARD R.HALL,BRISTOL.VA. ;Ty.-Z a=te y q_K.HUNSBERGE R,DIRECTOR OF EI ' DOUGLAS G.JANNEY,FREDERICKSBURG,VA. ROBERT S.LANDES,STAUNTON,VA. H.GORDON BLUNDON, WILLIAM T.ROOS,YORKTOWN,VA. DEPARTMENT OF HIGHWAYS DIRECTOR OF PROGRAMMING 1221 EAST BROAD STREET J.M.WRAY,JR."DIRECTOR OF OPER RICHMOND, VA. 23219 January 18, 1974 H .F... ....,E ..F , .o Leesburg Bypass • Honorable G. Dewey Hill Mayor Town of Leesburg Leesburg, Virginia Dear Mayor Hill : Pursuant to our telephone conversation this afternoon, I am pleased to respond to your hypothetical question as to the time which might be required to complete the southwest quadrant of the Leesburg Bypass were construc- tion along Line A abandoned . If this occurred, it would be necessary for the Commission to again study all feasible alternatives , hold • additional public hearings , make a selection, prepare detailed plans , acquire right of way, move and relocate displaced persons , and let another contract for construction. Assuming that all went well and that no litigation or deep-seated controversy developed in making another selection, the mechanics of carry- ing out the process would require a minimum of five years . As you are well aware from the historical record of this quadrant of the bypass , controversy could well prolong this many more years . I might point out that not only would Leesburg be affectedbut that many alternatives which might be considered would also involve already approved locations and well advanced designs of Route 7 farther to the west. Sincerely, DBF/o Douglas B . Fugate, Commissioner • cc . Honorable Robert B. Harris Mayor, Town of Purcellville • • A HIGHWAY IS AS SAFE AS THE USER MAKES IT i • .. i- -/ii . • �� COMMONWEALTH OF VIRGINIA �• COUNTY OF O UDOUN v ` r ' - a DEPARTMENT OF PLANNING AND ZONING YELEPNONE: 777-2600 En.71,74.7l.SI 7^:a PN NOOEPT TROC Ho IS EAST MARK::r STREET x.^Ib,..:..y yyyy•,.,,,1"..... LEESBURG, VIr.:•INIA 22075 LOUnOON CouN; RX Al 3}�M PLANNING COMHI< LWo.11N COWIT1' .•m,+,Anrt.+of Mnnq OF 10,11MG APrE • ANNA N. wnIGMT January 15, 1974 The Honorable Dewey Hill Town of Leesburg Municipal Office Building Leesburg, Virginia 22075 Dear Mayor Hill: In response to your request for a Commission Permit for the con- struction of a water tower, please be advised that such a permit is not required. Under Commission Permit No. 71-2 issued to the Town of Leesburg by the Loudoun County Planning Commission on January 25, 1972, the construction of the tower is considered as an enlargement of the • approved water purification facilities. Should you have any questions, please do not hesitate to contact me. Sincerely, 4 i� A doseph R. Trocino irector of Planning/ Zoning Administrator /skw •• N , N '1:renti•e Planning The Kb to 2 Balanced Emieonment" i,, POLICY GOALS AND OBJECTIVES FOR THE TOWN OF .LEESBURG , VIRGINIA. TOWN AS A WHOLE - PLANNING PROGRAM Goal 1-1 Prepare and adopt a comprehensive plan for. the Town of Leesburg. 1-2 Adopt a package of planning ordinances to implement the comprehensive planning process; such as, zoning, site plan, subdivision, erosion and sediment control ordinances. These ordinances should - concern the economical , environ- mental , historical and design factors of development and construction. Objective- 1-2.1 Adopt a "cluster" alternate in the zoning ordinance in order to reduce development costs and thereby housing costs to the consumer and in order to preserve open space (connectable to a town non-vehicular network) held in common by a HOA (Homeowners Association) or the Town. 1-2.2 Give the zoning ordinance categories flexible design standards rather than rigid mathematical standards, and include optional design incentives and bonuses. 1-3 The Town of Leesburg desires to be recognized as an identi- fiably separate population settlement - an entity unto itself. At the same time it shall recognize its responsi- bilities as a member of the Washington Metropolitan region. The Town shall strive to be as self-sufficient as possible and to be a complete community. Therefore, the Town seeks as much as possible, to be other than a bedroom community. HOUSING - RESIDENTIAL Goal 2-1 Provide a mix of housing in the Town that is balanced as to type of unit, pricing of unit, size of unit.• Provide housing choices for all residents of the Town of Leesburg. • Objective 2-1 Encourage housing development within the framework of the neighborhood concept of scale and social, civic responsi- bility. 2-1.2 Provide an adequate supply of land zoned for multi-family housing types. Aim for an 80% single family, 20% multi- family split generally. (2) . Objective 2-2 Develop the incorporated Town sewer service area to an ultimate average gross density of 2-4 d.u. /acre. 2-3 Design elementary schools as neighborhood centers ; work to make all schools available for public use after school hours, for specific purposes and programs. RECREATION - OPEN SPACE Goal 3-1 Provide adequate recreation acreage - intensive and extensive - for the inhabitants of the town in order to improve the health of the residents, quality of life and opportunity of the community. Objective 3-1 .1 Require provision for recreation acreage and improvements in housing developments, based on adopted town standards for such. 3-1 .2 Encourage land dedication by developers and other private . interests for inclusion into a town system of parks and recreation. 3-1 .3 Under the comprehensive plan process, plan particularly needed areas for public acquisition and placement in the Capital Improvement Program. Acquire these parcels ASAP while still available and less expensive. 3-1 .4 Enter into active negotiation with Vepco - for purchase or use of the W. & 0. D. RR right-of-way. 3-1 . 5 Work with the Northern Virginia Regional Parks Authority. Work with this body on .the acquisition or lease of the W. & 0. D. RR right-of-way. 3-1 .6 Develop a town park system connected by a town open space network. 3-1 .7 Utilize the 100 year floodplain for intensive recreation uses of a town wide scale. Develop a major town park along the Tuscarora Creek. The size of this park should be 30 acres. COMMERCIAL • , Gpal 4-1 Preserve the historic downtown area as a viable, administ- rative,rative, banking, office, service, and shop commercial area. (3) Goal 4-2 Recognize the two existing retail commercial nodes 1) at Catoctin Circle and King Street (Va. Village) 2) at Market Street and Plaza Drive. ("L^ af) 4-3 Revise the zoning ordinance to recognize several differ- ent commercial land use types. 4-3.1 Remove residential land uses by right in commercial zones. 4-3.2 Permit residential uses in a village commercial district land as long as the dwelling units are not in separate buildings . 4-3.3 Allow neighborhood corner stores to locate in residential zones (with a special use permit) as part of a residential use, based on need and conformity with its area. 4-4 Identify locations in the plan and rezone land for (1) a commercial office center, and (2) a medical office center adjacent to the hospital . 4-4.1 Require feasibility studies for new gas stations (with special use permit) , shopping centers or major planned unit developments . INDUSTRIAL DEVELOPMENT Goal 5-1 Actively solicit industrial development in Leesburg in order to balance the local economy, increase the tax base, and provide jobs near place of residence. Objective 5-1 .1 Appoint an Industrial Development Study Commission charged with the responsibility of: a : A report on what industries are potential members of the community. b : Identification and advertisement of available sites, costs and utilities. c : Recommendation of appropriate inducements , incentives. • d: Consideration of ownership and development by the town of its own industrial park. • (4) 'Objective 5-1.2 Provide adequate acreage for industrial uses zoned, serviced and adjacent to collector streets or arterial highways for good access. 5-2 Plan with Loudoun County officials for the full use and appropriate expansion of the town airport. 5-2 . 1 Draw up a land use plan for the area surrounding the air- port locating there compatible use types which will use the airport facilities . 5-2. 2 Determine how much land will be required for ultimate development of the airport facilities. Purchase the land now or at least make sure it will be available when needed. TRANSPORTATION - CIRCULATION Goal 6-1 Recognize the through function of arterial highways Rt. 7 and Rt. 15 and the By-Pass . 6-1 .1 Plan for service drives where needed. 6-1.2 Carefully control access to these routes, according to the town plan, VDH and town standards. 6-2 Improve access to the downtown historic district. 6-2.1 Establish a Leesburg Parking Commission (under review control of the Town Council) to consider development of parking facilities in order to remove parking from the streets and to improve street efficiency and attractive- ness. 6-3 Plan and develop a non-vehicular (pedestrian and bicycle) circulation system which serves the entire town area and Encourage people to use them. 6-3.1 Allocate capital expenditure monies on an annual basis for both right-of-way or easement purchase and path con- struction. • • 6-3 .2 Establish a special revenue generating method category which will provide continual support of non-vehicular improvements . (5) Goal 6-3.3 Develop and adopt town standards for bicycle transport- ation; locate and install bike facilities in the exist- ing town; require bike facilities to be shown on site plans and to be built into new developments . 6-4 Acquire right-of-way through purchase, condemnation and dedication to public use for the ultimate development of the town. thoroughfare plan. 6-5 Work with mass transportation (bus) companies to guarantee an effective alternative to car travel . 6-5.1 Locate proper bus stop improvements. 6-5.2 Provide a bus station through public or private means which can continue to serve the citizenry in the future. 6-5.3 Connect the bus stops and station to the non-vehicular circulation system. PHYSICAL AND DESIGN GOALS Goal 7-1 Review the current height limitations in the town zoning ordinance and sponsor a public opinion survey on whether for particular districts the height ceiling should be raised. 7-2 Establish a Town of Leesburg Landscaping Committee charged with sponsoring a continual program of landscaping improve- ments within the town. 7-2.1 Make recommendations for landscaping standards along town highways and streets, in the C.B.D. and in the historic district. 7-3 Pass a tree preservation ordinance and a parking lot Land- scaping ordinance. 7_4 Establish a Design Advisory Committee to the Planning Commission made up of private design trained persons - architects, etc. , to make recommendations on how to • achieve "visual order" to the Town Council . The Design Advisory Committee should assume an advocate (non- legislative) role on aesthetic review of new developments in town. • I i." (6) Goal 7-5 Work toward placement of all public utilities underground . Provide adequate easements for such needs. Provide cost figures -and standards to private individuals in order to encourage their efforts toward this goal . Set up density • incentives to do this . Require underground lines in the Historic District. OLD AND HISTORIC DISTRICT Goal 8-1 The Town of Leesburg should recognize the Old and Historic District as a town asset and its heart , and do all within its power, through government or private action, to preserve, enliven, and enhance the historic town center. 8-2 Aid in the formation of an Old Leesburg Building Foundat- ion which would buy and restore old buildings designated worthy by the Historic Commission. 8-3 Require design review by an Architectural Review Board • for all new buildings in the historic district. 8-4 Organizea Downtown Business Association able to deal with particular problems of the downtown area, i .e. street improvements, etc. 8-5 Furnish the streets of the historic district with urban furniture, i.e. , benches, lamps, kiosks and landscaping, . especially trees and shrubs where appropriate. 8-6 Study feasibility of conversion of King Street, between Loudoun and Cornwall , to a pedestrian mall . THE FUTURE Goal 9-1 Recognize that Leesburg is a Historical Virginia town in • a rural county but within the metropolitan region and is a population center in which expansion is proper and natural . 9-2 Anticipate eventual chartering Leesburg as a city of the second class at about 10-15,000 population. Provide for . adequate public facility sites when the town separates itself from the County. Perform a study to determine the cost of conversion and set up an escrow fund to • - prepare for this eventuality. • • (7) Goal 9-3 Develop a comprehensive capital improvement program for the Town and adopt it . Revise it annually to insure that it financially guides development of the Town as envisioned. 9-4 Annex land on a regular basis to guarantee Town control over the area of its physical influence and public utilities shed in order that a smooth and orderly develop- ment of the Town can take place and all public programs can be continued in sequence, and adequately supported. 9-5 Strive to retain the Loudoun County office complex in town; assist the County in meeting the needs of its in town location. 9-6 Reach an agreement between the County and Town as to the future role and nature of the Town of Leesburg in relation- ship to the entire County; work in full cooperation with the County on all joint matters and maintain good faith. 4 .