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HomeMy Public PortalAbout1974_04_10 2 6 zr MINUTES OF REGULAR MEETING OF LEESBURG TOWN COUNCIL, APRIL 10, 1974. A regular meeting of the Leesburg Town Council was held in •the Council Chambers, 10 West Loudoun Street, Leesburg, Virginia, on April 10, 1974 at 7 :30 P.M. The meeting was called to order by the Mayor, with Reverend Edgar J. Burkholder offering the prayer, follow- ed by the Salute to the Flag. Present were: Mayor G . Dewey Hill, Councilmen Walter F. Murray, Robert A . Orr, John W. Pumphrey, Herbert L . Ridder, C. Terry Titus and John A. Wallace, Jr. ; also Town Manager James W. Ritter, Jr. , Deputy Town Manager E. Wesley Devero and Town Attorney George M. Martin. The minutes of the regular meeting of March 27, 1974 were approv- ed as corrected. Mrs. Martha Pennino, Candidate for Tenth District Congressional Seat, appeared before the Council to make herself known to the Council, to ask their support and to offer any assistance she might be able to give to the Town of Leesburg. The Mayor thanked Mrs. Pennino for appearing and also recognized as being present Mr. Charles Bange, candidate for a seat on the Town Council, and Mr. Frank Raflo, member of Loudoun County Board of Supervisors . Town Manager Ritter reported as follows : (1) The results of the chemical addition at the sewer plant look fairly good. Hercules was here again yesterday. Also Tony DeFalco and Ron Scullin from Johnson and Williams were here. We have changed the point of application of Polymer to primary recirculat- • ion. We will try this for a week as a matter of experimentation to • get the right results. (2) We had two men here from EPA in Philadelphia. The reason for their visit is that Congress has gotten after EPA to spend some of the money. They are asking for more money and have not spent what they have. Another reason for their visit was to find out the status of the various Federal Grants . I brought them up to date on the situation here, beginning in 1972 to present time; and also reviewed Step #1 of the Grant application and told them it was being held up by COG . They showed interest in the experience we had had with the State Water Control Board since this was all new to them, not being from Virginia. They are going to check into the situation and let me know something as to what they can find out . (3) We are getting closer to the advertisement of bids on the Route #7 Urban Project. Construction plans are essentially complete. D.N.D. is designing a storm sewer easement plat through the school property in back of the Plymouth place and VEPCO and we will be work- ing with the school authorities on that. We have also been working with Bill Chamberlin, who is designing a Site Plan on Pizza Hut property, and here again we need a storm sewer easement. I have been in touch, also, with Stuart O'Donnell, Regional Manager, and he has assured me that there will be no problem. The tentative date of advertisement of this project was April 10th. , which is today, so they are a little bit late. It looks like it might be another month or so. They need another 5' where this project is constructed. (4) The Public Hearing on the Route 15 Urban Project is May 9th. , in this room - just a month away. (5) Another Urban Project that had been set up is the reworking of the intersection of West Loudoun Street, Market Street and Morven Park Road intersection. Field inspection is scheduled in approximat- ely 60 days. Possibly will be built sometime in 1975. (6) We have always had lights in the alleyway, as you know, be- tween the old Leesburg Hardware building and Caulkins ' Jewelry but the new owner of the old hardware store has disconnected them. 265. . MINUTES OF APRIL 10, 1974 MEETING . Caullcins ' Jewelry has given us permission to put them on that build- ing and I have been in touch with John 'Santmyer who is going to give me a price. This will require a new service, meter and time clock. Before we do anything I want to find out how much it will cost and if the Town is responsible for this sort of thing. (7) In talking with Jack Williams on yesterday with reference to the vast difference in prices of the Potomac River project which he has submitted to us - beginning with costs shown in the application for HUD Grant and costs shown in their water study not too long ago for Water Study Report of 1973. There is a tremendous difference in these costs. Jack will make up an Addendum to the 1973 Water Study to explain the escalation of costs. Incidentially, we have now re- ceived the reworked Water Study Reports and they are here tonight in case you want a copy. (8) I also talked with -Jack about the plans on the Potomac cD Project. They are still being held up by the Health Department in Richmond. I don't know what their problem is but this is what I have reported on at least twice prior to this meeting. They are still there. (9) March was a fairly wet month - total rainfall of 3 .17 inches, with an average flow at the Sewer Plant of 746,000 gpd. (10) On the Agenda item #3, since the Street Committee meeting we found out from VEPCO that there is sufficient power in the vicinity of the Myers Well so that an across-the-line starter will work ' at a cost of approximately $600.00 . (11) On the Agenda item #4, the reason for this is an incorrect section number had been assigned to Rock Springs Heights and this "rider" officially changes it to read "Section II-C". Town Attorney has approved this rider. (12) On the Agenda item #5, this covers attachment #3, which is a rather ambitious program, as you can see. I would like to get prices on all of these lines as shown, with a separate price on each line, so that we can pick any part or all of it if we wish to. (13) The supplemental appropriations as shown under item #6 are needed because we did not set up enough money in the budget to • take care of these items . (14) The appropriation needed for the Police car is asked for now because we expect to get a call any day that the car is ready to be picked up and we have to take the check to Richmond when we pick up the car. (15) Resolution #12 has not been before the Street Committee. This occurred to me after the committee meeting, when I found. that plant mix is now available and that Tri-County is working. I strongly recommend that this be done . Washington Street and Edwards Ferry Road have been laying there with no top since last September. I hope to present resurfacing program to Street Committee next Monday so we can advertise early this year. Last year that was not done. Councilman Ridder informed the Council that a meeting was being held in Falls Church tonight on the Phase I Water Quality Management Plan for the purpose of getting public comments. - 266 MINUTES OF APRIL 10, 1974 MEETING.. Councilman Titus stated that he was concerned about the Health Department 's delay relative to the filtration plant and he wanted to know if there was anything the Town could do to hurry- the matter along. Mr. Ritter agreed to talk with Mr. Norman Phillips and see what he could find out. Mr. Titus felt they should tell us if they had serious problems because he felt every day they delayed was costing the Town more money. Mr. Ritter was sure the delay was due to a backlog of work. Councilman Titus also wanted to verify the fact that the Council had designated the Mayor to represent the Town at the Urban Route 15 Project hearing. Councilman Pumphrey wanted to know if the persons affected by the Route 15 Urban Project had been notified. , Mr. Ritter stated that each one had been notified by letter and asked to come in and discuss the matter if they so desired. He said some hadbeen in. Councilman Pumphrey felt that if the matter was only advertised in the paper for public hearing that many would not know it was being held. It was suggested that the best method would be to deliver hand-bills door to door at least two weeks ahead of time . Mr. Ritter agreed that this could be done. • - Councilman Murray, going back to the item about lights in the walkway to King Street, wanted to know if VEPCO had been contacted. He felt they might be able to help with a solution to the matter at a nominal cost to the Town on a monthly charge basis. It was agreed that a price would besecuredfrom VEPCO. Mayor Hill stated that he had had a call from Mr. King advising him that the flood plain study would .be presented to the Board of Supervisors on Tuesday of next week and they had invited the Town to be present. Mayor Hill stated he would be there and he asked any Council members to be present that found it possible. Mayor Hill stated that he understood the Rescue Squad would be having open house about the last of May and he wondered if any plans had been set in motion to level out what the Town had left down there. He thought it would be a good idea if the Town made it look a little more presentable by that time. Mayor Hill stated that he would like to plan a trip to Richmond and asked Mr. Ritter if they could get together on this within a week. He suggested that maybe they could also pay a visit to the Health Department at the same time concerning plans for the water plant . Mayor Hill informed the Council of the resignation of Ted Jackson from the Board of Zoning Appeals because of his moving out of Town. Mayor Hill wanted to openly thank him for the commendable -job he had done and indicated he would do this properly at a later date. He submitted the name of Mr. W. Lynhurst Johnson, 121 Shenandoah Street, to the Council for their consideration and comment at a later date and for possible suggestion to the Judge. Some members of the committee to Keep Loudoun Beautiful had been to see Mayor Hill relative to the old Herbert Bryant site on Harrison Street . Mayor Hill had taken some pictures, which he presented, and after some discussion on the matter, he asked Mr. Ritter if he would contact the proper person again and see if some- thing could not be done to get this piece of property cleaned up. Mr. Ritter said he- would call Bobby Davis in Alexandria. 26t MINUTES OF APRIL 10, 1974 MEETING . On motion of Councilman Titus, seconded by Councilman Pumphrey, the following resolution was unanimously adopted: _ BE IT RESOLVED, that the Town Council hereby adopts the Loudoun County Health Department 's letter of April 1, 1974 concerning Granting of Health Department Clearances - . Statement of Policy,, Construction and/or Remodeling, Utilization of Public Sewer. On motion of Councilman Titus, seconded by Councilman Ridder, it was unanimously moved that the resolution of the March 27, 1974 meeting concerning .policy ,statement, set forth in Loudoun County Health Department 's letter of February 11 , 1974, be taken out of tablement and be defeated. On motion of Councilman Pumphrey, seconded by Councilman Ridder, CD the following resolution was unanimously adopted: C CC BE IT RESOLVED, that the Town Manager be authorized to advertise for bids for Refuse Pick-Up and Disposal - one (1) year contract, with alternative for two (2) year contract . • On motion of :Councilman Titus, seconded by Mr. Ridder, it was unanimously moved that the item on the agenda for starter for pump at Myers Well be taken out of tablement and defeated. Councilman Titus then moved that the original resolution, with one amendment as follows be approved: WHEREAS, :the Town of Leesburg accepted a proposal from Sydnor Hydrodynamics on August 23, 1973 for the furnishing of a turbine pump for Myers Well at a price of $6,880.00, and WHEREAS, it has now been discovered that this quotation did not include a starter that isIneededto complete the pump installation and to place the pump in operation, NOW, THEREFORE, BE IT RESOLVED, that the Town Manager be auth- orized to direct Sydnor to install a starter at a price of approximately $600.00. The motion was seconded by Councilman Wallace. Councilman Ridder said he would not vote in favor of the motion. He felt that Sydnor Hydrodynamics had a mutual responsibility and that he was under the impression that the agreement called for the pump to be installed and ready to operate. After considerable discussion, Mayor Hill directed the Town Manager to get clarification on the matter. The resolution, as amended, passed by a vote of five to one, Councilman Ridder opposing. On motion of Councilman Titus, seconded by Councilman Pumphrey, the following resolution was unanimously adopted: BE IT RESOLVED, that authorization be given to approve "Rider" to subdivision Bond #5902439',1 Rock Springs Heights, changing section number from Sec. III, as originally written, to Sec. II-C. On motion of Councilman Pumphrey, seconded by Councilman Titus, the following resolution was unanimously adopted: 26 MINUTES OF APRIL 10, 1974 MEETING . BE IT RESOLVED, that authorization be given to obtain a price or prices from Southern Line Cleaning for specific lines, as follows : 370 ' of 12" pipe across Tuscarora Creek from Va . Knolls . 160 ' of 10" pipe from Shenandoah Street to M.H. on 12" mentioned above. 500' of 8" pipe on Catoctin Circle, from Harrison Street, west. 1775' of 8" pipe along Town Branch, from Catoctin Circle to the intersection of Madison Court and Monroe St . 1770 ' of 15" pipe from Catoctin Circle, thru "Scott ' s", • to VEPCO' s R/W (Old W. & O.D. R.R.) 1625 ' of 10" pipe from Route 7 (E. Market Street) thru Leesburg Manor Apts . & Fort Evans Garden Apts . to • property line of Loudoun Hills. Resume : 2,275 ' of 8" pipe 1,785 ' of 10" pipe 370' of 12" pipe 1,770 ' of 15" pipe • Onmotion of Councilman Wallace, seconded by Councilman Murray, the following resolution was unanimously adopted: BE IT RESOLVED, that the following appropriations be made : $ 467 .00 - Martin, Riemenschneider & Murtaugh - Professional Services. General Fund-Capital Outlay $ 60 .00 Utility Fund-Capital Outlay 407 .00 - $467 .00 " 100 .00 - Water & Sewer Department - Telephone (supplemental) . 1,000 .00 - Water & Sewer Department - Equipment Repair (supplemental) . 500.00 - General Fund - Snow Removal (for salt) (supplemental) . 2,000.00 - General Fund - Streets-Materials (supplemental) . 280.49 - Myers Well Rehabilitation - Utility Fund- Capital Outlay (supplemental) . 3,644.35 - Police Car. Bids were opened at this time on the reinvestment of funds, as follows : ,First and Merchants National Bank $200,000 .00 for 150 days - 9.625% FIRST VIRGINIA - FIRST NATIONAL $200,000.00 for 150 days - 9 .26`/a Peoples National Bank $200,000.00 for 150 days - 9.26% . • On motion of Councilman Orr, seconded by Councilman Pumphrey, the following resolution was unanimously adopted: BE IT RESOLVED, that the following bank, or banks, be awarded the investment of Town funds, as shown in their bids of April 10, 1974: (a) First and Merchants National Bank - $100,000.00 (Revenue Sharing Fund) , due April 11, 1974, now 2.69 MINUTES OF APRIL 10, 1974 MEETING . • invested with Peoples National Bank, to be reinvested for 150 days, at an interest rate of 9.625%. (b) First and Merchants National Bank - $100,000 .00 (1972 Bond Issue) , due April 11, 1974, now invested - with Peoples National Bank, to be reinvested for 150 days, at an interest rate of 9.625%. On motion of Councilman Murray, seconded by Councilman Pumphrey, the following resolution was proposed: BE IT RESOLVED, that authorization be given for an audit to be conducted at such time there is a complete transfer of duties and responsibilities to incoming Treasurer from outgoing Treasurer. There was considerable discussion as to whether this was the CD appropriate time for the audit . Councilman Murray felt it was since QD there was being a change made at this time and he felt if an audit was made at the same time surely it would make the annual audit much simplier and in the long run cost no more than if we waited and had the regular audit at the end of the fiscal year. Councilman Wallace felt the new Treasurer would get a lot of the things straightened out with the help of the auditors going over the books with him, not doing a complete audit, and telling him what they thought should be done. Councilman Murray moved that the item be tabled until the next meeting, which motion was seconded by Councilman Wallace and carried. On motion of Councilman Murray, seconded by Councilman Orr, the following resolution was unanimously adopted: BE IT RESOLVED, that the Town Council accepts the letter of resignation from Kenneth B. Rollins, Judge of the Leesburg Police Court, with regret, and that he be extended the Town' s appreciation and admiration for his performance and judgment, and BE IT FURTHER RESOLVED, that the Town Council hereby appoints Robert W. Ahrens as Police Justice until July 1, 1974. Mayor Hill expressed his sincere appreciation to Judge Rollins for the fine job he had done and explained that the appointment of Mr. Ahrens to this position would fill out the unexpired term of Judge Rollins and after that date it would be taken over by the District Court. On motion of Councilman Wallace, seconded by Councilman Pumphrey, the following resolution was proposed: WHEREAS, the Town Council of Leesburg, Virginia accepts, with regret, the resignation of W. Emory Plaster, Jr. , Treasurer, and WHEREAS, the Council recognizes the many hours he has spent in performance of his job as Town Treasurer and wishes to commend him for the courage and determination that he has displayed in carrying out this arduous task. NOW, THEREFORE, BE IT RESOLVED, that the Council and the Town Administrative officers hereby express their thanks to him and wish him well in the future. Discussion followed in which everyone concurred that Mr. Plaster had done a good job and that the resolution was well worded regarding 219 the many hours he had spent. It was decided that since the new Treasurer had not yet been officially appointed the resolution should be amended. - On motion of Councilman Murray, seconded by Councilman Wallace, the resolution was amended in the first paragraph as follows : WHEREAS, the Town .Council of Leesburg, Virginia accepts, with regret, the resignation of W. Emory Plaster, Jr. , Treasurer,. to become effective upon the appointment of his successor and upon completion of a transit period to be determined by the Town Manager with the approval of the Town Council . The amended resolution was adopted by unanimous vote. On motion of Councilman Orr, seconded by Councilman Pumphrey, the following resolution was unanimously adopted: WHEREAS, the Veterans of Foreign Wars, Loudoun County Post #1177 , would like to hold a fund-making project in the form • of a carnival from May 27 through June 1 , 1974, NOW, THEREFORE, BE IT RESOLVED, that a waiver of license be granted to the Veterans of Foreign Wars, Loudoun County Post #1177 , to hold a carnival from May 27 through June 1, 1974. Mayor Hill requested Mr. Ritter to notify the Veterans of Foreign Wars, Loudoun County Post #1177, of the action of the Council . On motion of Councilman. Murray, seconded by Councilman Pumphrey, the following resolution was unanimously adopted: WHEREAS , Tri-County Asphalt, Inc. was awarded a contract in year 1973 for resurfacing certain streets in the Town, and WHEREAS, because of its busy schedule, the Company was un- able to perform any of the scheduled work, and WHEREAS, one section of the schedule, namely, Washington Street and Edwards Ferry Road, is in dire need of resur- facing, and WHEREAS, Tri-County is now willing and able to resurface the above-named project, at a price of $2,259.50. NOW, THEREFORE, BE IT RESOLVED, that Tri-County Asphalt, Inc . be authorized to proceed on the above basis . There was some discussion about the increase in price of asphalt and about some of the problems with drainage in that particular area and the urgent need of this project . _ On motion of Councilman Titus, seconded by Councilman Wallace, the following resolution was unanimously adopted: WHEREAS, Dorothy B. Rosen, Clerk of the Council , will be confined to a hospital and to a period of convalescence for approximately six weeks . NOW, THEREFORE, BE IT RESOLVED, that Hazel L. Church. be designated Clerk of the Council Pro Tempore during this period. On motion of Councilman Titus, seconded by Councilman Pumphrey, the following resolution was unanimously adopted: 27 .. MINUTES OF APRIL 10, 1974 MEETING.. WHEREAS, the Leesburg Planning Commission and its Consult- and, Rosser H. Payne, Jr. and Associates, have substantially completed their work on the Comprehensive Plan of the Town, and WHEREAS, Rosser H. Payne, Jr. and Associates ' contractural agreement with the Town will be fulfilled by April 19, 1974, and WHEREAS, the Town Council of the Town ,of Leesburg desires to continue this planning process to its ultimate adoption. NOW, THEREFORE, BE IT RESOLVED by the Town Council of the Town of Leesburg that the proposal for the preparation of the Comprehensive Plan document from Rosser H. Payne, Jr. and Associates, as outlined in his letter to Councilman O Titus dated April 8, 1974, is hereby accepted, and a) BE IT FURTHER RESOLVED, that the Town Manager is hereby directed to free the Director of Planning - Zoning o Administrator of as many of his daily routine duties as :. is practicable so that he may aid the Consultant, Planning Commission, and the Town Council in the preparation and adoption of the said document . • Councilman Titus explained the status of the Comprehensive Plan, the additional cost, and the importance of having Mr . Forbes work closely with the group . He expressed the hope that it would not interfere too greatly with his other duties but stressed the fact that it was essential they have the benefit of his time . Mayor Hill read a letter requesting he sign a proclamation proclaiming April as Cancer Control Month if the Council approved. He asked if the Council cared to adopt the resolution. Upon motion of Councilman Murray, seconded by Councilman Titus, it was voted unanimously to have the Mayor sign the proclamation declaring the Month of April Cancer Control Month and urged residents of the Town of Leesburg to support the educational and fund raising efforts of the American Cancer Society as part of Cancer Control Month in April . On motion of Councilman Wallace, seconded by Councilman Titus, it was voted unanimously to go into executive session for the purpose of discussing legal matters and land acquisition. This was at 9 :15 P.M. • The meeting reconvened at 9 :56 P.M. Councilman Orr was not present . On motion of Councilman Murray, seconded by Councilman Wallace, and on unanimous vote it was agreed that Mrs. Jan McVay be informed that $4.00 per square foot is the highest price that the Town will ' offer for the land between the Town Office building and the old Leesburg Hardware building. On motion of Councilman Wallace, seconded by Councilman Murray, the following resolution was unanimously adopted : BE IT RESOLVED, that the Mayor be authorized to appoint a committee, including the Town Manager, to prepare the 1974-75 budget for presentation to the Town Council by April 24, 1974. 12 MINUTES OF APRIL 10, 1974 MEETING.. On motion duly made and seconded, the meeting was adjourned at 10 :00 P.M. . ' Mayor Clerk the Council - Pro Tem 1 • •