HomeMy Public PortalAbout1974_07_24 •
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MUNICIPAL ENGINEERING ///✓✓✓ BOO FOLLIN LANE, S. E.- VIENNA, VIRGINIA 22180
SEWERAGE ANO SEWAGE TREATMENT
WATER WORKS
NIGNWAT$ANO ORAINAGE
SURVEYS INVESTIGATIONS AND REPORTS 1703/ 281-2.00
INDUSTRIAL WASTEWATER TREATMENT
AIR POLLUTION CONTROL
July 23, 1974
The Honorable G. Dewey Hill
Mayor of the Town of Leesburg
Leesburg, Virginia 22075
SUBJECT: Town of Leesburg, Virginia
Sewage Treatment Plant
Expansion and Upgrading
Laboratory Tests
(J & W Work Order No. 02-0013-03)
In accordance with your request during our recent conversations, Johnson
and Williams is pleased to present a discussion of the need and desirability
for performing additional laboratory analyses and refining the laboratory
techniques presently being utilized at the Town of Leesburg's Sewage
Treatment Facility. Also included herein is a proposal for the professional
services required to train Town of Leesburg personnel to perform the addi-
tional analyses.
The necessity for upgrading the analytical techniques and expanding the
analytical capabilities at the sewage disposal plant is the result of stringent
effluent requirements and additional tests required by state and federal
regulatory agencies; the desirability of taking credit for the nutrient re-
moval which is taking place under existing operation; and the need to provide
timely data for use in day-to-day operational control.
DISCUSSION OF TESTS
1. FIVE-DAY BIOCHEMICAL OXYGEN DEMAND (BOD5)
The BOD5 determination is an empirical test in which standardized laboratory
procedures are used to determine the relative oxygen requirements of waste
waters. Although this particular test is imprecise in nature, it is the basic
..
The Honorable G. Dewey Hill
Mayor of the Town of Leesburg
Leesburg, Virginia 22075
July 23, 1974
Page Two
criterion by which treatment plant effectiveness is measured. The proposed
NPDES (National Pollutant Discharge Elimination System) permit require-
ments specify that this test be performed five days per week. There is
reason to believe that the techniques presently being utilized at the Leesburg
Sewage Treatment Plant are in need of refinement when dealing in the low
BOD5 ranges which are now required.
2. FECAL COLIFORM
The Fecal Coliform Test is a measurement of the degree.of contamination
of the water with wastes from human or animal sources. This test is not
presently being performed at the Leesburg Sewage Treatment Plant. The
proposed NPDES permit requires that this test be performed five days per
week. Additional laboratory equipment plus personnel training will be re-
quired to meet this permit requirement.
3. PHOSPHATES AND AMMONIA (PHOSPHOROUS AND NITRATES)
Phosphorous and nitrates are nutrients which can stimulate the growth, in
nuisance quantities, of photosynthetic aquatic micro- and macro-organisms.
Removal of these nutrients is presently required in advanced wastewater
treatment facilities. Under the present method of operation, the Leesburg
Sewage Treatment Plant is definitely removing the major portion of the
phosphates and most probably a portion of the nitrates. Presently, no
analytical tests are being performed to document these beneficial results.
To take full credit for the nutrient removal presently being achieved, phos-
phate (for phosphorous) and ammonia tests (for nitrates) should be per-
formed on composite samples of plant influent and effluent at least once
per week.
4. CHEMICAL OXYGEN DEMAND (COD)
The chemical oxygen demand provides a measure of the oxygen equivalent
of the organic matter in a sample that is susceptible to chemical oxidation.
The value of this test is in its use as an operational tool. Once the re-
lationship between BOD5 and the COD is established, operational adjust-
The Honorable G. Dewey Hill
Mayor of the Town of Leesburg
Leesburg, Virginia 22075
July 23, 1974
Page Three
rnents can be made based on the results of the COD tests rather than waiting
five days to obtain the results of the BOD5 tests.
Johnson and Williams proposes to provide a highly qualified engineer to
establish laboratory procedures and train Leesburg Sewage Treatment plant
personnel to perform the above tests effectively.
It is proposed that the above-outlined services be performed on the basis
of per diem charges for Johnson and Williams' personnel plus direct ex-
penses. Only those costs incurred will be charged, but they will not ex-
ceed the ESTIMATED PROBABLE COST without the Town of Leesburg's
prior written approval. We expect the ESTIMATED PROBABLE COST will
cover fully the services herein described.
ESTIMATED PROBABLE COST. $500. 00
We appreciate the opportunity you have given us to submit this proposal.
Should you have any question or wish to discuss the contents of this proposal,
please do not hesitate to contact us. We sincerely hope that we may have
the opportunity of working with you on this project.
7OHN W. GROSCIIAN
JWG/AMP/lpg
cc: Mr. James W. Ritter, Jr.
Town Manager
Town of Leesburg
Leesburg, Virginia 22075
.
11
MINUTES OF REGULAR MEETING OF LEESBURG TOWN COUNCIL, JULY 24 , 1974 .
A regular meeting of the Leesburg Town Council was held in the
Council Chambers , 10 West Loudoun Street, Leesburg , Virginia, on
July 24, 1974 at 7 :30 P.M. The meeting was called to order by
Mayor Hill, who also offered the prayer, with the Salute to the
Flag following. Present were Mayor G. Dewey Hill , Councilmen Charles
E . Bange , Mary Anne Newman, Herbert L. Ridder, James A . Rock and C.
Terry Titus . Absent from the meeting was Councilman Robert A. Orr.
Also present were Town Manager James W. Ritter, Jr. , Deputy Town
Manager E. Wesley Devero and Town Attorney George M. Martin .
Colonel Michael C. Grenata inquired as to whether there is to
be a closed meeting with the Board of Supervisors, the Airport Ad-
visory Committee and representatives of Group 44 to discuss pro-
posed expansion of the Airport . Mayor Hill stated that there will
he no meeting on July 25th, as reported on WAGE. There will be a
meeting in the future with the Board of Supervisors and the Airport
Advisory Committee, however, it will probably be held as an open
meeting . He also said that Group 44 has not been invited to attend
such a meeting . Councilman Titus pointed out that notices of pub-
lic meetings are always given.
Mayor Hill recognized Mr. John Groschan and Mr. Jack Hawthorne
of Johnson and Williams , who wished to discuss with Council some im-
provements to be made in connection with testing procedures at the
Sewer Plant . Mr. Groschan stated that Johnson and Williams proposes
to provide an extremely qualified project engineer to review, es-
tablish and refine the laboratory analyses presently being performed
at the Plant , and to train the Town 's personnel at the Plant to
perform these tests effectively . The cost of this program would not
exceed $800 .00 . In answer to Councilman Titus ' question about the
cost of additional laboratory equipment, Mr. Groschan said that equip-
ment would be an added expenditure , however, he did not envision any
significant equipment at this time .
Mr. Hawthorne stated that Johnson and Williams has an ongoing
program to help the Plant , which, of course, would be an additional
cost. He had spoken with Mr . Moore of the State Water Control Board
about our Plant and he , too, was perplexed as t he tests from the
Plant . Mr. Hawthorne said that nutrient removal?is required by the
State and this is being done at the present time. He felt the Town
should take credit for all it can.
Councilman Titus asked if they felt a technical advisor from the
Water Control Board could be of any help in this situation. Mr. Bed-
ford, Superintendent of the Plant , said he understood they had sent
a representative here when Mr. Keyes was operating the Plant , but no-
one has been there since he has been operating the Plant .
Councilman Ridder asked if they suspect any particular kind of
interference . Mr. Hawthorne explained this and said the man they would
send out is an operator and has operated a Plant . Town Manager Ritter
pointed out that there would be an additional operating cost, due to
the fact that another man would have to be employed to run these tests .
Mayor Hill said he and Mr . Ritter, along with representatives from
Johnson and Williams , will attend a meeting tomorrow with Mr. Moore
of the Water Control Board in Springfield, at which time they hope to
go over some items in connection with the Town 's permit application,
which comes up for public notice on August 16th. Therefore, he would
like to see some action taken on this tonight. Mr. Groschan said they
would do everything in their power to get this man as quickly as pos-
sible .
On motion of Councilman Titus , seconded by Councilman Rock,
Council voted unanimously, as shown below, that the proposal from
Johnson and Williams for upgrading laboratory techniques be ac-
cepted, as per their letter of July 23, 1974.
Aye : Councilmen Bange, Newman, Ridder, Rock, Titus and Mayor
Hill .
Nay : None.
Mr. Bedford felt thee is definitely a problem to be solved and this
is a good place to start.
12
MINUTES OF JULY 24, 1974 MEETING.
The Minutes of June 26 , July 1 and July 10, 1974 were approved
as written .
Councilman Rock said the Laws and Administration rommittee dis-
cussed the request by White 's Department Store to hold a sidewalk
sale . They checked the Zoning Ordinance and interpreted it to mean
that, in this area, all business must be conducted inside the store.
However, this is not the proper interpretation of this Ordinance.
Mr. Forbes believed that Council has the right to allow encroach-
• ments on public property and to allow sales or anything else they
want. He felt that the Zoning Ordinance pertains to business being
conducted within the confines of his particular piece of land. Mr.
Rock pointed out that a letter had been received from Moore , Clemens
& Company, stating that White 's Department Store has coverage up to
$100 ,000 . Mr. Ritter referred to a sale such as this approximately
two years ago, at which time there was an Ordinance prohibiting any
encroachment on the right-of-way . At that time , White 's did en-
croach and he ordered them to take the items inside. However, at
the next Council meeting , this section was repealed. Mrs . Newman
referred to a State Code section concerning this type of thing .
There was discussion concerning liability insurance insofar as the
Town is concerned. Mr. Raymond Myers said he had asked Mr. Ritter
for the proper procedure to hold such a sale several weeks ago and
was told to write a letter to Council stating what they wanted to
do and to provide liability insurance . This is , in essence, an ap-
plication to hold the sale and they do have $100 ,000 insurance.
After further discussion concerning the liability insurance, on mo-
tion of Councilman Rock, seconded by Councilman Bange , the follow-
ing resolution was proposed:
WHEREAS, a letter from White ' s Department Store dated July
10, 197is , in effect, a request for a permit to hold a
sidewalk sale , and
WHEREAS, the Town is in receipt of a letter from Moore,
Clemens & Company, indicating that White 's Department Store
has liability coverage in the amount of $100,000, and
WHEREAS, it is felt by the Town Council that White 's Depart-
ment Store should have liability coverage in the amount of
$500,000 ,
NOW, THEREFORE, BE IT RESOLVED, that a permit be granted to
White 's Department Store to hold such sidewalk sale, provided
liability coverage is increased to $500,000, and, further,
that the Town of Leesburg is named as additional insured.
The resolution above was then adopted by a roll call vote, as shown
be low:
Aye : Councilmen Bange , Newman, Ridder, Rock and Mayor Hill.
Nay : Councilman Titus .
Mayor Hill asked Mr. Myers to contact Mr. Ritter concerning this per-
mit after the insurance matter is resolved.
Councilman Titus requested that Item 25 on the Agenda relative
to the Town securing permits from the County for water and sewer ex-
tension in Country Club Subdivision, Sec . IV, be referred back to
the Public Works Committee for further discussion .
Mayor Hill asked Mr. Ritter about the water situation. Mr . Rit-
ter said it is fair and they are watching it very closely. It is
possible that they might have to ask people to be more careful in
using water, but we have not reached that point yet.
Mayor Hill said he and Mr. Ritter will keep Council members
informed on the meeting with the Water Control Board tomorrow.
Mayor Hill appointed Councilman Newman as the Councilmanic
member of the Board of Architectural Review.
I
MINUTES OF JULY 24 , 1974 MEETING .
Mayor Hill then asked for suggestions of citizens to serve
on the Bicentennial Committee. The following names were proposed:
Mr. W. Emory Plaster, Jr. - Councilman Titus
Mr. Benny Jackson - Councilman Rock
Mr. John Vance - Councilman Ridder
Miss Grace Jenkins - Councilman Newman
Mr. Benny Jackson - Councilman Bange
Mrs . Kay Zoldos - Mayor Hill
Mayor Hill asked Councilman Newman to serve as an ex-officio member
of this group to get them organized.
On motion of Councilman Rock, seconded by Councilman Newman, the
following resolution was proposed :
BE IT RESOLVED, that the Town Manager be authorized to cover
the police officers for "false arrest" at an additional cost
of $385 .00 per year.
After explanation by Councilman Rock and discussion as to whether or
not the special" officers should also be covered, the resolution was
unanimously adopted, as shown below :
Aye : Councilmen Bange, Newman, Ridder, Rock, Titus and Mayor
Hill.
Nay : None.
On motion of Councilman Ridder, seconded by Councilman Rock,
the following Ordinance was proposed :
BE IT ORDAINED, that Sections 25-21 , 25-22 and 25-24,
Chapter 25 , of the Town Code , Water, be amended to read
as follows , to become effective July 1 , 1974:
Sec . 25-21 . Rates within municipality .
The water rates to be charged for municipal water,
based on quarterly meter readings taken to the nearest
one thousand gallons , shall , within the corporate limits
of the municipality, be eighty cents ($ .80) per thousand
gallons.
Sec . 25-22 . Minimum charge within municipality.
The minimum water bill rendered for municipal water
within the corporate limits of the municipality shall be
two dollars ($2 .00) quarterly , in addition to the charge
for metered usage of water.
Sec. 25-24. Minimum charge without municipality .
The minimum water bill rendered for municipal water
without the corporate limits of the municipality shall be
three dollars ($3. 00) quarterly, in addition to the charge
for metered usage of water.
Councilman Rock felt that billing charges should be included in the
rates , rather than an add-on. A tax structure should cover the ad-
ministrative cost of doing public business. Councilman Titus ex-
plained that Sec . 25-21 sets a rate of 80 cents per thousand gal-
lons for all water used, rather than on a sliding scale , which has
been used in the past. The Ordinance above was then unanimously
adopted , as shown below:
Aye : Councilmen Bange, Newman , Ridder, Rock , Titus and Mayor
Hill.
Nay : None .
On motion of Councilman Titus , seconded by Councilman Bange , the
following Ordinance was proposed :
BE IT ORDAINED, that Sec . 19-35 , Chapter 19 , of the Town
''.ode , Sewers and Sewage Disposal, be repealed.
14
MINUTES OF JULY 24 , 1974 MEETING.
After some little explanation by Councilman Titus , the Ordinance was
unanimously adopted, as shown below :
Aye : Councilmen Bange , Newman , Ridder, Rock, Titus and Mayor
Hill .
Nay : None .
On motion of Councilman Titus , seconded by Councilman Rock, the
following Ordinance was proposed:
BE IT ORDAINED, that Sec . 19-34, Chapter 19, of the Town Code,
Sewers and Sewage Disposal , be amended to read as follows :
Sec . 19-34. Charge for connection to water system and public
sewage works .
Where connection has been made to both the municipal water
system and public sewage works , within or without the cor-
porate limits of the municipality, the charge for the use of
such public sewage works shall be an amount equal to the
amount charged for quarterly water consumption.
The above Ordinance was unanimously adopted, as shown below:
Aye : Councilmen Bange , Newman, Ridder, Rock, Titus and Mayor
Hill.
Nay : None.
On motion of Councilman Rock, seconded by Councilman Newman, the
following resolution was proposed:
WHEREAS, Shor-Leesburg Associates has requested the Town of
Leesburg to accept a Letter of Credit in lieu of a cashier 's
check or surety bond, as prescribed in Sec . 9A-6-8.2 of the
Zoning Ordinance, to cover the cost of public improvements
in a development project, and
WHEREAS, the Town Council cannot waive application of such
Zoning Ordinance ,
NOW, THEREFORE, BE IT RESOLVED, that the Town Council does
not recommend accepting a Letter of Credit in lieu of either
a cashier 's check or a surety bond, as specified in Sec .
9A-6-8. 2 of the Zoning Ordinance .
After discussion, which included a report by Councilman Newman, who
had talked with a highly respected banker, who did not recommend a
Letter of Credit, the resolution was unanimously adopted, as shown
below :
Aye : Councilmen Bange, Newman, Ridder, Rock, Titus and Mayor
Hill .
Nay : None .
Councilman Titus asked that, if someone wishes to speak to him on
Council matters, they might call him at home or call the Town Office
and leave a message .
On motion of Councilman Rock, seconded by Councilman Newman, the
following resolutions were proposed:
(1) RESOLVED, that the Town Manager be authorized to adver-
tise for bids on a front-end loader. ($22 , 112.00 in Budget,
General Fund) .
(2) RESOLVED, that the Town Manager be authorized to adver-
tise for bids on a dump truck . ($4,000 .00 in Budget, Gene-
ral Fund.
(3) BE IT RESOLVED, that the Town Manager be authorized to
advertise for bids on a 4-wheel drive vehicle ($3,700.00 in
Budget, General Fund) .
I ,
MINUTES OF JULY 24, 1974 MEETING.
Town Manager Ritter explained the need for these items and said that
these are not specific bids - they will have to come back to Council
to purchase each item at a specific price . The resolutions were then
unanimously adopted, as shown below:
Aye: Councilmen Bange, Newman, Ridder, Rock, Titus and Mayor
Hill .
Nay : None .
On motion of Councilman Rock, seconded by Councilman Newman, the
following resolution was proposed :
BE IT RESOLVED, that the Town Manager be authorized to pur-
chase the following items at the approximate price shown
(items are in Budget) :
$ 1,000.00 - Plan Holder Cabinet
1,600.00 - Electric Lift Snow Plow
1,200 .00 - 2-Way Radio (General Fund)
350.00 - Sewer Rodder equipment (Utility Fund)
The resolution was unanimously adopted, as shown below:
Aye : Councilmen Bange, Newman, Ridder, Rock, Titus and Mayor
Hill.
Nay : None.
On motion of Councilman Rock, seconded by Councilman Newman, the
following resolution was proposed :
BE IT RESOLVED, that the Town Manager be authorized to per-
form the work as outlined below (in the Budget) :
$ 4 ,147 .00 Shop Building Improvements
807 .00 Shop Equipment (General Fund)
750.00 Repairs to control building at Sewer Plant
500 .00 Chlorine repair kit for Sewer Plant (Utility Fund)
After some explanation of these items, the resolution was unanimously
adopted, as shown below:
Aye : Councilmen Bange , Newman, Ridder, Rock , Titus and Mayor
Hill .
Nay : None .
On motion of Councilman Rock, seconded by Councilman Newman, the
following resolution was proposed :
BE IT RESOLVED, that the names of the following six non-super-
visory employees be submitted to the Council for appointment
to the Grievance Committee :
Nelson Downs Shop
John Fortney Street Department
William Grimes Water and Sewer Department
Bob Ferry Water Pollution Control Facility
Hazel Church Administration
Reginald Evans Police Department
Mayor Hill asked for six other names to fill out this Committee . None
of the Council members had a name ready for submission , with the ex-
ception of Mayor Hill , who named Mr. Walter F. Murray to serve on this
Committee . Council was in favor of adding Mr. Murray 's name to the
list and the resolution, with this addition, was unanimously adopted,
as shown below:
Aye : Councilmen Bange , Newman, Ridder, Rock, Titus and Mayor
Hill .
Nay : None .
MINUTES OF JULY 24 , 1974 MEETING.
On motion of Councilman Rock , seconded by Councilman Newman, the
following resolution was proposed:
WHEREAS, on June 26 , 1974, the Town Council of the Town of
Leesburg , by resolution, did notify TransAmerican Airports ,
Inc . that it was in default in the performance of certain
covenants and agreements required to be performed by Trans-
American Airports , Inc . under the terms of that certain
lease agreement dated October 26 , 1966 , wherein the Town
of Leesburg is the Lessor ; and
WHEREAS , it has come to the attention of the Town Council
that TransAmerican Airports , Inc . has failed to remedy the
aforesaid defaults ; and
WHEREAS, pursuant to Section 16 (g) of the aforesaid lease
agreement , the aforesaid defaults were to be remedied
within 15 days after receipt of notice of the same; and
WHEREAS, said 15 -day period did expire at midnight on July
12 , 1974,
NOW, THEREFORE, BE IT RESOLVED, that the Town of Leesburg
does hereby cancel and terminate the aforesaid lease, and
that Mr. Lucien Rawls be sent a copy of this resolution
by registered mail ; and
BE IT FURTHER RESOLVED, that a rebate be and is hereby au-
thorized to be made for that portion of the July rent which
has been paid .
Councilman Rock pointed out that this deals with the Dulles Aircraft
Corporation and the initial steps were taken by Council resolution
on June 26th. Town Attorney Martin stated that he was not in a po-
sition to advise the Town on this since he had never been consulted
about any of the Airport leases . Councilman Titus felt there should
be a liason on the Airport Advisory Committee . There followed dis-
cussion as to the specific defaults in the lease agreement. Mr. Sam
Al-Khalaf, a mechanic who works for Transamerican Airports , stated
that Mr . Rawls has performed all of the covenants and terms of the
agreement to the best of his knowledge . Mr. Rawls is attending a
meeting of the Airport Advisory Committee tonight , therefore , could
not be present for this meeting.
Council recessed for five minutes at 9:07 P.M. and resumed ses-
sion at 9 :12 P.M.
Councilman Titus said he talked with Mr . Rawls and he indicated
he had nothing else to add to this discussion . Mr. James Chamblin ,
member of the Airport Advisory Committee , exhibited to Council a draw-
ing of the Airport property, pointing out the area involved in this
lease . This area is south of Blue Ridge and there is nothing there
at all . They have complied with nothing, except for the rental pay-
ment . Mr. Chamblin then read excerpts from the lease as to the cove-
nants and terms of same. Council then adopted the resolution above ,
as shown below:
Aye : Councilmen Bange , Newman, Ridder, Rock, Titus and Mayor
Hill.
Nay : None .
On motion of Councilman Ridder, seconded by Councilman Rock, the
following resolution was proposed :
BE IT RESOLVED, that the following appropriations be made :
$ 62 .00 - Michie Co . - Amendments to State Code. (General
Fund - 200 . 107) .
10,883 . 34 - Daniel A. Robinson & Associates - Preparation of
Personnel Policies Study (Professional Services)
(General Fund - 200. 117) .
17
MINUTES OF JULY 24 , 1974 MEETING.
$ 780.00 - Town Attorney - Professional Services , April 1
through June 30 , 1974 . (General Fund-200. 118) .
535 .65 - Johnson and Williams - Preparation of Needs for
Wastewater Treatment Plant. (Utility Fund-Capi-
ital Outlay-Engineering - L-5) (1300 .910) .
1,238.00 - Police Equipment - Capital Outlay . (500. 901)
5 ,000 .00 - Payne Associates for plans on proposed 1 . 5 mgd
standpipe foundation.
Town Manager Ritter explained the $5 ,000 appropriation to Payne As-
sociates. The resolution above was then unanimously adopted, as shown
below:
Aye : Councilmen Bange, Newman, Ridder, Rock, Titus and Mayor
Hill .
Nay : None .
On motion of Councilman Rock, seconded by Councilman Newman, the
following resolutions were proposed :
(1) WHEREAS , a request was received from Mechem Flying Service
for the leasing from the Town at Godfrey Field , land for a
fixed base operation ; and
WHEREAS , the Town is in the process of developing a Master Plan
for Godfrey Field , which is not as of this date complete ; and
WHEREAS , any new facilities located at Godfrey Field may not
be compatible with such Master Plan .
NOW, THEREFORE, BE IT RESOLVED, that the Town Manager be au-
thorized to reply to Mechem Flying Service that, until such
time as the Master Plan and minimum operating standards are
finally adopted by the Town Council and approved by all nec-
essary governmental bodies, no new fixed base operations or
other facilities , other then such facilities as may be con-
structed pursuant to existent leases of Airport land, will be
authorized at Godfrey Field.
(2) WHEREAS , a request was received from D. S . Avionics , Inc .
for the leasing from the Town at Godfrey Field, land for a
fixed base operation ; and
WHEREAS, the Town is in the process of developing a Master
Plan for Godfrey Field , which is not as of this date complete ;
and
WHEREAS, any new facilities located at Godfrey Field may not
be compatible with such Master Plan.
NOW, THEREFORE , BE IT RESOLVED, that the Town Manager be au-
thorized to reply to D. S. Avionics , Ina that, until such
time as the Master Plan and minimum operating standards are
finally adopted by the Town Council and approved by all nec-
essary governmental bodies , no new fixed base operations or
other facilities, other than such facilities as may be con-
structed pursuant to existent leases of Airport land, will
be authorized at Godfrey Field.
The resolutions shown above were then unanimously adopted, as shown
below:
Ave : Councilmen Bange, Newman, Ridder, Rock, Titus and Mayor
Hill.
Nay : None.
18
MINUTES OF JULY 24 , 1974 MEETING.
On motion of Councilman Rock, seconded by Councilman Newman, the
following resolution was proposed:
BE IT ORDAINED, that Section 15-43 - Public Dances - Police
Protection of the Town Code be deleted and the following sec-
tion substituted therefor:
It shFll be unlawful for any person to hold a public
dance in the municipality, unless the person holding such
dance shall, at his own expense, provide necessary police
officers to be present during the dance , which officers
shall be acceptable to and shall be sworn in by the Chief
of Police before such dance is held .
Councilman Ridder thought perhaps those people requesting police
protection might help pay for the false arrest i sura ce . This was
discussed at length, with the Laws & AdministrattROl 8eEonsider
this possibility. The resolution was then unanimously adopted, as
shown below:
Aye : Councilmen Bange, Newman, Ridder, Rock, Titus and Mayor
Hill.
Nay : None .
Bids were opened at this time by Town Manager Ritter for the in-
vestment of $160,000 in Water and Sewer Availability money for a period
of 180 days, as follows :
First and Merchants National Bank - 10. 75 per cent.
First Virginia Bank - First National - 7 .51 per cent .
The following resolution was then proposed on motion of Councilman Rock,
seconded by Councilman Newman :
BE IT RESOLVED, that First and Merchants National Bank be
awarded the investment of $160,000.00, in Water and Sewer
Availability money, for a period of 180 days , at an interest
rate of 10.75 percent.
The above was unanimously adopted, as shown below:
Aye : Councilmen Bange, Newman, Ridder, Rock, Titus and Mayor
Hill .
Nay: None.
On motion of Councilman Titus, seconded by Councilman Bange, the
following resolution was proposed:
BE IT RESOLVED, that Perry Engineering Company be authorized to
proceed with the repairs to existing manholes on the 33" out-
fall line between the old sewer plant and the new sewer plant ,
in accordance with their proposal dated June 20, 1974; and that
this work be done under very close scrutiny and inspection of
the Town of Leesburg Public Works Department as to manner of
work and cost control; and that a maximum price of $10,000.00
be set for the cost of this work and that Perry Engineering
Company submit weekly bills for labor and materials.
After some discussion, on motion of Councilman Titus , seconded by
Councilman Ridder, the following amendment was unanimously adopted,
to be added at the end of the above resolution :
provided adequate performance bond, work and material bond
and public liability insurance are furnished prior to the
initiation of the work.
The resolution, as amended, was then unanimously adopted, as shown
below:
Aye : Councilmen Bange, Newman, Ridder, Rock, Titus and Mayor
Hill .
1 ¶1
MINUTES OF JULY 24, 1974 MEETING.
Nay: None .
On motion of Councilman Titus, seconded by Councilman Ridder, the
following resolution was proposed:
BE IT RESOLVED, that the Town Manager be authorized to in-
crease the amount of work on Resurfacing Schedule as follows :
Catoctin Circle, from Blue Ridge Avenue to dead-end. Change
from surface treatment to plant mix. Added cost $5,000.00.
Discussion followed, with Councilman Titus stating that this is the
worst street in Lowenbach Subdivision. However, he felt that this
street should be done now, with the balance of this subdivision, as
well as other streets, to be considered in an over-all plan for re-
surfacing. The resolution was unanimously adopted, as follows :
Aye : Councilmen Bange, Newman, Ridder, Rock, Titus and Mayor
Hill .
Nay : None.
On motion of Councilman Titus , seconded by Councilman Bange, the
following resolution was proposed :
BE IT RESOLVED, that the Town Manager be authorized to con-
struct Gibson Street with base, plant mix, curb and gutter,
storm drainage, and with 5'• wide sidewalk on north side only,
with property owners paying for curb and gutter and entrances
needed on south side of street , and
BE IT FURTHER RESOLVED, that it is understood $8,838.00 of
the above cost is included in the Resurfacing Schedule, re-
sulting in a net increased cost of $13,934.00 for the entire
proj ect.
Discussion followed, with Town Manager Ritter clarifying the point that
there will be a concrete apron at the emergency entrance. The resolu-
tion was then unanimously adopted, as shown below:
Aye : Councilmen Bange, Newman, Ridder, Rock, Titus and Maya
Hill .
Nay: None.
On motion of Councilman Titus , seconded by Councilman Ridder, the
following resolution was proposed:
BE IT RESOLVED, that Lester Shor be required to dedicate ease-
ments needed in Scandia prior to beginning of construction.
On motion of Councilman Titus , seconded by Councilman Ridder, the fol-
lowing substitute resolution was proposed:
WHEREAS, the Town Council of the Town of Leesburg has been re-
quested by L. H. Shor to present the easement and dedication
plats of Scandia for consideration of acceptance of same at
the time of presentation of the as-built site plan,
NOW, THEREFORE, BE IT RESOLVED, that L. H . Shor 's request is
hereby denied and that the said plat presentation will be re-
quired, as provided by Section 9A of the Leesburg Zoning Ordi-
nance.
Councilman Titus explained that this puts the acceptance of the ease-
ment and dedication plats in the same category as the Letter of Credit .
The resolution was unanimously adopted, as shown:
20
MINUTES OF JULY 24, 1974 MEETING .
Aye : Councilmen Bange, Newman, Ridder, Rock, Titus and Mayor
Hill .
Nay : None.
On motion of Councilman Titus, seconded by Councilman Rock , the
following resolution was proposed :
BE IT RESOLVED, that three Performance Bonds in the total
amount of $579, 108.00 for Country Club Subdivision, Sec. IV,
be approved.
Discussion followed, with Mayor Hill asking Mr. Jennings what rate
he paid for these bonds, and with Mr. Jennings ' reply being "12 per
cent . " The resolution was then unanimously adopted, as shown below:
Aye : Councilmen Bange, Newman, Ridder, Rock, Titus and Mayor
Hill .
Nay : None.
On motion of Councilman Titus , seconded by Councilman Rock, the
following resolution was proposed:
BE IT RESOLVED, that Request for Water and Sewer extensions
by Jeffrey Sneider for Country Club Subdivision, Sec . IV, be
approved.
The resolution was unanimously adopted, as shown below:
Aye : Councilmen Bange, Newman, Ridder, Rock, Titus and Mayor
Hill.
Nay: None.
On motion of Councilman Titus , seconded by Councilman Ridder, the
following resolution was proposed :
WHEREAS, Jeffrey Sneider & Company, Inc. , in order to iraire
the installation of the physical improvements required in Sec-
tion III, Country Club Subdivision, submitted two performance
bonds in the principal amounts of $170,074.04 and $153,058. 14,
respectively, with Republic Insurance Company surety thereon,
which said bonds were accepted and approved by the Council ; and
WHEREAS, the Town Manager has advised that most of the physical
improvements have been installed and the amount of coverage for
the remaining improvements will be adequately covered by the
sum of $50,000.00 ;
NOW, THEREFORE, BE IT RESOLVED, that the Council will accept a
reduction of the original amount of said bonds to $50,000.00,
and consents thereto, provided appropriate instruments are pre-
sented wherein the surety company and Jeffrey Sneider & Company,
Inc. evidence the reduction to the sum of $50,000.00, and which
incorporate all of the terms and conditions of the original bonds
and extend the coverage until , 1974, and
BE IT FURTHER RESOLVED, that said instruments shall be approved
by the Town Attorney and by the Council before the reduction
shall be in effect ; and
BE IT FURTHER RESOLVED, that the surety company must indicate in
writing its agreement to the reduction and extension date, either
by an official of the company or a duly authorized agent.
Considerable discussion followed, with Town Attorney Martin pointing out
his views on performance bonds. On motion of Councilman Titus , sec-
onded by Councilman Ridder, the above resolution was proposed to be
1
MINUTES OF JULY 24, 1974 MEETING .
amended by deleting the last two paragraphs and inserting the fol-
lowing paragraph between the second and third paragraphs , with the
date in the last paragraph reading "June 11 , 1975. ":
WHEREAS, the Town is in receipt of a letter of consent to
the reduction and agreement signed by an agent of the surety
company, which establishes the expiration date to December
11, 1975, and which has been approved by the Town Manager
and the Town Attorney;
11 The above amendment was unanimously adopted by Council, with the reso-
lution, as amended, reading as follows :
WHEREAS, Jeffrey Sneider & Company, Inc. , in order to insure
the installation of the physical improvements required in
Section III, Country Club Subdivision, submitted two per-
formance bonds in the principal amounts of $170,074.04 and
$153,058.14, respectively, with Republic Insurance Company sure-
tythereon, which said bonds were accepted and approved by the
Council ; and
WHEREAS, the Town Manager has advised that most of the physi-
cal improvements have been installed and the amount of cover-
age for the remaining improvements will be adequately covered
by the sum of $50,000.00 ; and
WHEREAS, the Town is in receipt of a letter of consent to
the reduction and agreement signed by an agent of the surety
company, which establishes the expiration date to December
11 , 1975, and which has been approved by the Town Manager
and the Town Attorney;
NOW, THEREFORE, BE IT RESOLVED, that the Council will accept
a reduction of the original amount of said bonds to $50,000.00,
and consents thereto, provided appropriate instruments are pre-
sented wherein the surety company and Jeffrey Sneider & Com-
pany, Inc . evidence the reduction to the sum of $50,000.00, and
which incorporate all of the terms and conditions of the origi-
nal bonds and extend the coverage until June 11, 1975.
Aye: Councilmen Bange, Newman, Ridder, Rock, Titus and Mayor
Hill .
Nay: None.
On motion of Councilman Titus , seconded by Councilman Bange, the
following resolution was proposed:
BE IT RESOLVED, that a contract be awarded to Gull Corpora-
tion for the construction of curb and gutter and concrete
sidewalk (no brick sidewalk) , in accordance with their bid
of June 18, 1974, and
BE IT FURTHER RESOLVED, that an additional award shall be made
to Gull Corporation for the building of curb and gutter on
111 Gibson Street, with sidewalk on north side only, plus neces-
sary entrances, at the following prices :
Curb and Gutter @ $5.00 per lin. ft.
Sidewalk 5 ' wide @ $10.00 per sq. yd.
Concrete entrances @ $18 .00 per sq. yd.
After explanation by Councilman Titus and some little discussion, the
resolution was unanimously adopted, as shown below :
Aye : Councilmen Bange, Newman, Ridder, Rock, Titus and Mayor
Hill .
Nay : None.
MINUTES OF JULY 24, 1974 MEETING .
On motion of Councilman Titus , seconded by Councilman Bange, the
following resolution was proposed:
BE IT RESOLVED, that the Town Manager be authorized to pur-
chase necessary brick and , to lay, with Town forces, that
section of sidewalk on West Market Street , between Liberty
Street, to a point 505 ' west of Liberty Street , at a materi-
al cost of $2,000.00.
After some explanation and discussion, the resolution was unanimously
adopted, as shown below:
Aye : Councilmen Bange, Newman, Ridder, Rock, Titus and Mayor
Hill .
Nay : None.
On motion of Councilman Titus, seconded by Councilman Rock, the
following resolution was proposed :
BE IT RESOLVED, that John Ours be denied his request that he
be placed on existing Priority List for sewer connection at
Virginia Village, and
BE IT FURTHER RESOLVED that , upon submission of a plan by him
for a proposed development on this land, he be placed on a forth-
coming Priority List .
Mr. Thomas Nails, attorney representing Mr. Ours, addressed Council ,
stating that the reason for this request was based on the fact that
Virginia Village was a prior subdivision - there is a subdivision plat
of record as early as February of 1957 . Therefore, it was felt that,
since it was in existence prior to any other commercial subdivision,
it should have been placed on the Priority List in February of 1973 .
He said that information has been furnished to the Public Works Com-
mittee concerning capacity, citing that Virginia Village would use
approximately 1100 gpd per acre, as compared to Leesburg Plaza, which
uses approximately 1584 gpd per acre. It was felt that this request
would not be opening the Town to a large usage. -
Mr. Nails said it is obvious that their request will not be granted
tonight, therefore, he had some questions concerning the forthcoming
Priority List, and with particular attention to the requirements of
a full site plan. This was explained by Councilman Titus, who said
that a list is on the table at thkpc8gtgwiht rip } bpsfo�ubh lis_
has not been adopted by the Councilyet. Atsth oxt an those us e by ,
list are in chronological order of submission, ani cit is assumed/that
this will be some of the criteria for getting on this list. Mr. Nails
then asked what they would have to do to get on the top of the list .
Mayor Hill felt that Mr. Ours should have notified Council that he was
not on the first Priority List at the time it was prepared and perhaps
he might have been considered under the hardship cases. However, that
is hitory and, in order to prepare for the forthcoming list, perhaps
they should submit a pre-pre- preliminary plat, indicating how much
gallonage should be alloted for this subdivision. This could then
be set aside on the next Priority List . Councilman Titus felt that
a plot plan, with the provision for potential water and sewer consump-
tion, would put them in line . It was felt that, if such a plan is pre-
sented by the end of August, this should place Mr. Ours in line for the
forthcoming Priority List. Mayor Hill felt that, inasmuch as they have
appeared twice, this should establish something for the Priority List.
Mr. Nails said they would follow up with a letter of intent to the Town
Manager tomorrow. The above resolution was then unanimously adopted,
as shown:
Aye : Councilmen Bange, Newman, Ridder, Rock, Titus and Mayor
Hill .
Nay : None.
23
MINUTES OF JULY 24, 1974 MEETING .
On motion of Councilman Titus , seconded by Councilman Rock, the
following resolution was proposed:
WHEREAS, Section V of the Leesburg Subdivision Ordinance pro-
vides that a tract of land may be divided without complying
with the Subdivision Ordinance upon approval by the Town Coun-
cil of Leesburg, provided that :
(a) No new street is required.
(b) The land so divided conforms with the Master Thorofare
Plan for the Town of Leesburg and is not in conflict with
the general meaning and purposes of the Ordinance.
(c) Such exception shall be first submitted to the Planning
Commission for its recommendation to the Council , and
WHEREAS, a plat designated "Plat Showing Lot 53-Section 2,
Leesburg Country Club (formerly Outlot "A" Section 2 Lees-
burg Country Club, Deed Book 549, Page 608) " was submitted
to the Leesburg Planning Commission on July 11, 1974, and
WHEREAS, the Leesburg Planning Commission determined that the
plat meets the requirements of Section V of the Leesburg Sub-
division Ordinance and recommended its approval to the Town
Council ,
NOW, THEREFORE, BE IT RESOLVED by the Leesburg Town Council,
that the plat designated "Plat Showing Lot 53-Section 2, Lees-
burg Country Club (formerly Outlot "A" Section 2, Leesburg
Country Club, Deed Book 549, Page 608) " be and the same is
hereby approved, and
BE IT FURTHER RESOLVED, that the Clerk of the Council be and
she is hereby authorized and directed to affix her signature
to the said plat as evidence of said approval.
Mr. Forbes distributed copies of a plat of this lot to members of Coun-
cil and explained that this was an "outlot " as a result of two subdi-
visions adjacent to each other, and was designated "outlot" because it
did not have street frontage at the time. Since that time, approval
of Section?of the other subdivision has taken place, the road has been
built and all improvements are in. The owner is now requesting that
this be shown as Lot 53-Section 2. There was a question concerning the
fact that this lot is not on the list for water and sewer, with con-
siderable discussion following. On motion of Councilman Titus , seconded
by Councilman Rock, Council unanimously adopted the following amendment :
and BE IT FURTHER RESOLVED, that the granting of this division
in no way implies granting water and sewer service by the Town
of Leesburg, and
BE IT FURTHER RESOLVED, that a copy of this resolution be for-
warded to the applicant.
The resolution, as amended, was then unanimously adopted, as shown :
Aye : Councilmen Bange, Newman, Rock, Ridder, Titus and Mayor
Hill.
Nay : None.
Mayor Hill said he had received a letter from Cothran, Gladstone
& Wooten regarding the leasing of hangar space and wishing to become
involved in helping to pay for some of the hangars proposed at the
Airport. He referred this to the Laws & Administration Committee for
study and recommendation.
MINUTES OF JULY 24, 1974 MEETING .
On motion of Councilman Titus , seconded by Councilman Rock, Coun-
cil unanimously voted to go into executive session to discuss legal
matters and land acquisition at 10 :35 P.M.
Council resumed session at 11 :15 P.M.
On motion of Councilman Titus , seconded by Councilman Bange, the
following action was proposed:
That the Town Manager be authorized to employ an appraiser for
the McVay property behind the old Leesburg Hardware.
The motion was unanimously adopted, as shown below:
Aye : Councilmen Bange, Newman, Rock, Ridder, Titus and Mayor
Hill.
Nay: None.
There being no further business, the meeting was adjourned at
11 :18 P.M.
't7:14(
1
6r/'
Ma or
•
Clerk of t - Council