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HomeMy Public PortalAbout1974_07_24 • I. • J '-. r/`//1.507/ o ei/1/7 fam.4, ate. - Cofisulfiv &yineerS MUNICIPAL ENGINEERING ///✓✓✓ BOO FOLLIN LANE, S. E.- VIENNA, VIRGINIA 22180 SEWERAGE ANO SEWAGE TREATMENT WATER WORKS NIGNWAT$ANO ORAINAGE SURVEYS INVESTIGATIONS AND REPORTS 1703/ 281-2.00 INDUSTRIAL WASTEWATER TREATMENT AIR POLLUTION CONTROL July 23, 1974 The Honorable G. Dewey Hill Mayor of the Town of Leesburg Leesburg, Virginia 22075 SUBJECT: Town of Leesburg, Virginia Sewage Treatment Plant Expansion and Upgrading Laboratory Tests (J & W Work Order No. 02-0013-03) In accordance with your request during our recent conversations, Johnson and Williams is pleased to present a discussion of the need and desirability for performing additional laboratory analyses and refining the laboratory techniques presently being utilized at the Town of Leesburg's Sewage Treatment Facility. Also included herein is a proposal for the professional services required to train Town of Leesburg personnel to perform the addi- tional analyses. The necessity for upgrading the analytical techniques and expanding the analytical capabilities at the sewage disposal plant is the result of stringent effluent requirements and additional tests required by state and federal regulatory agencies; the desirability of taking credit for the nutrient re- moval which is taking place under existing operation; and the need to provide timely data for use in day-to-day operational control. DISCUSSION OF TESTS 1. FIVE-DAY BIOCHEMICAL OXYGEN DEMAND (BOD5) The BOD5 determination is an empirical test in which standardized laboratory procedures are used to determine the relative oxygen requirements of waste waters. Although this particular test is imprecise in nature, it is the basic .. The Honorable G. Dewey Hill Mayor of the Town of Leesburg Leesburg, Virginia 22075 July 23, 1974 Page Two criterion by which treatment plant effectiveness is measured. The proposed NPDES (National Pollutant Discharge Elimination System) permit require- ments specify that this test be performed five days per week. There is reason to believe that the techniques presently being utilized at the Leesburg Sewage Treatment Plant are in need of refinement when dealing in the low BOD5 ranges which are now required. 2. FECAL COLIFORM The Fecal Coliform Test is a measurement of the degree.of contamination of the water with wastes from human or animal sources. This test is not presently being performed at the Leesburg Sewage Treatment Plant. The proposed NPDES permit requires that this test be performed five days per week. Additional laboratory equipment plus personnel training will be re- quired to meet this permit requirement. 3. PHOSPHATES AND AMMONIA (PHOSPHOROUS AND NITRATES) Phosphorous and nitrates are nutrients which can stimulate the growth, in nuisance quantities, of photosynthetic aquatic micro- and macro-organisms. Removal of these nutrients is presently required in advanced wastewater treatment facilities. Under the present method of operation, the Leesburg Sewage Treatment Plant is definitely removing the major portion of the phosphates and most probably a portion of the nitrates. Presently, no analytical tests are being performed to document these beneficial results. To take full credit for the nutrient removal presently being achieved, phos- phate (for phosphorous) and ammonia tests (for nitrates) should be per- formed on composite samples of plant influent and effluent at least once per week. 4. CHEMICAL OXYGEN DEMAND (COD) The chemical oxygen demand provides a measure of the oxygen equivalent of the organic matter in a sample that is susceptible to chemical oxidation. The value of this test is in its use as an operational tool. Once the re- lationship between BOD5 and the COD is established, operational adjust- The Honorable G. Dewey Hill Mayor of the Town of Leesburg Leesburg, Virginia 22075 July 23, 1974 Page Three rnents can be made based on the results of the COD tests rather than waiting five days to obtain the results of the BOD5 tests. Johnson and Williams proposes to provide a highly qualified engineer to establish laboratory procedures and train Leesburg Sewage Treatment plant personnel to perform the above tests effectively. It is proposed that the above-outlined services be performed on the basis of per diem charges for Johnson and Williams' personnel plus direct ex- penses. Only those costs incurred will be charged, but they will not ex- ceed the ESTIMATED PROBABLE COST without the Town of Leesburg's prior written approval. We expect the ESTIMATED PROBABLE COST will cover fully the services herein described. ESTIMATED PROBABLE COST. $500. 00 We appreciate the opportunity you have given us to submit this proposal. Should you have any question or wish to discuss the contents of this proposal, please do not hesitate to contact us. We sincerely hope that we may have the opportunity of working with you on this project. 7OHN W. GROSCIIAN JWG/AMP/lpg cc: Mr. James W. Ritter, Jr. Town Manager Town of Leesburg Leesburg, Virginia 22075 . 11 MINUTES OF REGULAR MEETING OF LEESBURG TOWN COUNCIL, JULY 24 , 1974 . A regular meeting of the Leesburg Town Council was held in the Council Chambers , 10 West Loudoun Street, Leesburg , Virginia, on July 24, 1974 at 7 :30 P.M. The meeting was called to order by Mayor Hill, who also offered the prayer, with the Salute to the Flag following. Present were Mayor G. Dewey Hill , Councilmen Charles E . Bange , Mary Anne Newman, Herbert L. Ridder, James A . Rock and C. Terry Titus . Absent from the meeting was Councilman Robert A. Orr. Also present were Town Manager James W. Ritter, Jr. , Deputy Town Manager E. Wesley Devero and Town Attorney George M. Martin . Colonel Michael C. Grenata inquired as to whether there is to be a closed meeting with the Board of Supervisors, the Airport Ad- visory Committee and representatives of Group 44 to discuss pro- posed expansion of the Airport . Mayor Hill stated that there will he no meeting on July 25th, as reported on WAGE. There will be a meeting in the future with the Board of Supervisors and the Airport Advisory Committee, however, it will probably be held as an open meeting . He also said that Group 44 has not been invited to attend such a meeting . Councilman Titus pointed out that notices of pub- lic meetings are always given. Mayor Hill recognized Mr. John Groschan and Mr. Jack Hawthorne of Johnson and Williams , who wished to discuss with Council some im- provements to be made in connection with testing procedures at the Sewer Plant . Mr. Groschan stated that Johnson and Williams proposes to provide an extremely qualified project engineer to review, es- tablish and refine the laboratory analyses presently being performed at the Plant , and to train the Town 's personnel at the Plant to perform these tests effectively . The cost of this program would not exceed $800 .00 . In answer to Councilman Titus ' question about the cost of additional laboratory equipment, Mr. Groschan said that equip- ment would be an added expenditure , however, he did not envision any significant equipment at this time . Mr. Hawthorne stated that Johnson and Williams has an ongoing program to help the Plant , which, of course, would be an additional cost. He had spoken with Mr . Moore of the State Water Control Board about our Plant and he , too, was perplexed as t he tests from the Plant . Mr. Hawthorne said that nutrient removal?is required by the State and this is being done at the present time. He felt the Town should take credit for all it can. Councilman Titus asked if they felt a technical advisor from the Water Control Board could be of any help in this situation. Mr. Bed- ford, Superintendent of the Plant , said he understood they had sent a representative here when Mr. Keyes was operating the Plant , but no- one has been there since he has been operating the Plant . Councilman Ridder asked if they suspect any particular kind of interference . Mr. Hawthorne explained this and said the man they would send out is an operator and has operated a Plant . Town Manager Ritter pointed out that there would be an additional operating cost, due to the fact that another man would have to be employed to run these tests . Mayor Hill said he and Mr . Ritter, along with representatives from Johnson and Williams , will attend a meeting tomorrow with Mr. Moore of the Water Control Board in Springfield, at which time they hope to go over some items in connection with the Town 's permit application, which comes up for public notice on August 16th. Therefore, he would like to see some action taken on this tonight. Mr. Groschan said they would do everything in their power to get this man as quickly as pos- sible . On motion of Councilman Titus , seconded by Councilman Rock, Council voted unanimously, as shown below, that the proposal from Johnson and Williams for upgrading laboratory techniques be ac- cepted, as per their letter of July 23, 1974. Aye : Councilmen Bange, Newman, Ridder, Rock, Titus and Mayor Hill . Nay : None. Mr. Bedford felt thee is definitely a problem to be solved and this is a good place to start. 12 MINUTES OF JULY 24, 1974 MEETING. The Minutes of June 26 , July 1 and July 10, 1974 were approved as written . Councilman Rock said the Laws and Administration rommittee dis- cussed the request by White 's Department Store to hold a sidewalk sale . They checked the Zoning Ordinance and interpreted it to mean that, in this area, all business must be conducted inside the store. However, this is not the proper interpretation of this Ordinance. Mr. Forbes believed that Council has the right to allow encroach- • ments on public property and to allow sales or anything else they want. He felt that the Zoning Ordinance pertains to business being conducted within the confines of his particular piece of land. Mr. Rock pointed out that a letter had been received from Moore , Clemens & Company, stating that White 's Department Store has coverage up to $100 ,000 . Mr. Ritter referred to a sale such as this approximately two years ago, at which time there was an Ordinance prohibiting any encroachment on the right-of-way . At that time , White 's did en- croach and he ordered them to take the items inside. However, at the next Council meeting , this section was repealed. Mrs . Newman referred to a State Code section concerning this type of thing . There was discussion concerning liability insurance insofar as the Town is concerned. Mr. Raymond Myers said he had asked Mr. Ritter for the proper procedure to hold such a sale several weeks ago and was told to write a letter to Council stating what they wanted to do and to provide liability insurance . This is , in essence, an ap- plication to hold the sale and they do have $100 ,000 insurance. After further discussion concerning the liability insurance, on mo- tion of Councilman Rock, seconded by Councilman Bange , the follow- ing resolution was proposed: WHEREAS, a letter from White ' s Department Store dated July 10, 197is , in effect, a request for a permit to hold a sidewalk sale , and WHEREAS, the Town is in receipt of a letter from Moore, Clemens & Company, indicating that White 's Department Store has liability coverage in the amount of $100,000, and WHEREAS, it is felt by the Town Council that White 's Depart- ment Store should have liability coverage in the amount of $500,000 , NOW, THEREFORE, BE IT RESOLVED, that a permit be granted to White 's Department Store to hold such sidewalk sale, provided liability coverage is increased to $500,000, and, further, that the Town of Leesburg is named as additional insured. The resolution above was then adopted by a roll call vote, as shown be low: Aye : Councilmen Bange , Newman, Ridder, Rock and Mayor Hill. Nay : Councilman Titus . Mayor Hill asked Mr. Myers to contact Mr. Ritter concerning this per- mit after the insurance matter is resolved. Councilman Titus requested that Item 25 on the Agenda relative to the Town securing permits from the County for water and sewer ex- tension in Country Club Subdivision, Sec . IV, be referred back to the Public Works Committee for further discussion . Mayor Hill asked Mr. Ritter about the water situation. Mr . Rit- ter said it is fair and they are watching it very closely. It is possible that they might have to ask people to be more careful in using water, but we have not reached that point yet. Mayor Hill said he and Mr. Ritter will keep Council members informed on the meeting with the Water Control Board tomorrow. Mayor Hill appointed Councilman Newman as the Councilmanic member of the Board of Architectural Review. I MINUTES OF JULY 24 , 1974 MEETING . Mayor Hill then asked for suggestions of citizens to serve on the Bicentennial Committee. The following names were proposed: Mr. W. Emory Plaster, Jr. - Councilman Titus Mr. Benny Jackson - Councilman Rock Mr. John Vance - Councilman Ridder Miss Grace Jenkins - Councilman Newman Mr. Benny Jackson - Councilman Bange Mrs . Kay Zoldos - Mayor Hill Mayor Hill asked Councilman Newman to serve as an ex-officio member of this group to get them organized. On motion of Councilman Rock, seconded by Councilman Newman, the following resolution was proposed : BE IT RESOLVED, that the Town Manager be authorized to cover the police officers for "false arrest" at an additional cost of $385 .00 per year. After explanation by Councilman Rock and discussion as to whether or not the special" officers should also be covered, the resolution was unanimously adopted, as shown below : Aye : Councilmen Bange, Newman, Ridder, Rock, Titus and Mayor Hill. Nay : None. On motion of Councilman Ridder, seconded by Councilman Rock, the following Ordinance was proposed : BE IT ORDAINED, that Sections 25-21 , 25-22 and 25-24, Chapter 25 , of the Town Code , Water, be amended to read as follows , to become effective July 1 , 1974: Sec . 25-21 . Rates within municipality . The water rates to be charged for municipal water, based on quarterly meter readings taken to the nearest one thousand gallons , shall , within the corporate limits of the municipality, be eighty cents ($ .80) per thousand gallons. Sec . 25-22 . Minimum charge within municipality. The minimum water bill rendered for municipal water within the corporate limits of the municipality shall be two dollars ($2 .00) quarterly , in addition to the charge for metered usage of water. Sec. 25-24. Minimum charge without municipality . The minimum water bill rendered for municipal water without the corporate limits of the municipality shall be three dollars ($3. 00) quarterly, in addition to the charge for metered usage of water. Councilman Rock felt that billing charges should be included in the rates , rather than an add-on. A tax structure should cover the ad- ministrative cost of doing public business. Councilman Titus ex- plained that Sec . 25-21 sets a rate of 80 cents per thousand gal- lons for all water used, rather than on a sliding scale , which has been used in the past. The Ordinance above was then unanimously adopted , as shown below: Aye : Councilmen Bange, Newman , Ridder, Rock , Titus and Mayor Hill. Nay : None . On motion of Councilman Titus , seconded by Councilman Bange , the following Ordinance was proposed : BE IT ORDAINED, that Sec . 19-35 , Chapter 19 , of the Town ''.ode , Sewers and Sewage Disposal, be repealed. 14 MINUTES OF JULY 24 , 1974 MEETING. After some little explanation by Councilman Titus , the Ordinance was unanimously adopted, as shown below : Aye : Councilmen Bange , Newman , Ridder, Rock, Titus and Mayor Hill . Nay : None . On motion of Councilman Titus , seconded by Councilman Rock, the following Ordinance was proposed: BE IT ORDAINED, that Sec . 19-34, Chapter 19, of the Town Code, Sewers and Sewage Disposal , be amended to read as follows : Sec . 19-34. Charge for connection to water system and public sewage works . Where connection has been made to both the municipal water system and public sewage works , within or without the cor- porate limits of the municipality, the charge for the use of such public sewage works shall be an amount equal to the amount charged for quarterly water consumption. The above Ordinance was unanimously adopted, as shown below: Aye : Councilmen Bange , Newman, Ridder, Rock, Titus and Mayor Hill. Nay : None. On motion of Councilman Rock, seconded by Councilman Newman, the following resolution was proposed: WHEREAS, Shor-Leesburg Associates has requested the Town of Leesburg to accept a Letter of Credit in lieu of a cashier 's check or surety bond, as prescribed in Sec . 9A-6-8.2 of the Zoning Ordinance, to cover the cost of public improvements in a development project, and WHEREAS, the Town Council cannot waive application of such Zoning Ordinance , NOW, THEREFORE, BE IT RESOLVED, that the Town Council does not recommend accepting a Letter of Credit in lieu of either a cashier 's check or a surety bond, as specified in Sec . 9A-6-8. 2 of the Zoning Ordinance . After discussion, which included a report by Councilman Newman, who had talked with a highly respected banker, who did not recommend a Letter of Credit, the resolution was unanimously adopted, as shown below : Aye : Councilmen Bange, Newman, Ridder, Rock, Titus and Mayor Hill . Nay : None . Councilman Titus asked that, if someone wishes to speak to him on Council matters, they might call him at home or call the Town Office and leave a message . On motion of Councilman Rock, seconded by Councilman Newman, the following resolutions were proposed: (1) RESOLVED, that the Town Manager be authorized to adver- tise for bids on a front-end loader. ($22 , 112.00 in Budget, General Fund) . (2) RESOLVED, that the Town Manager be authorized to adver- tise for bids on a dump truck . ($4,000 .00 in Budget, Gene- ral Fund. (3) BE IT RESOLVED, that the Town Manager be authorized to advertise for bids on a 4-wheel drive vehicle ($3,700.00 in Budget, General Fund) . I , MINUTES OF JULY 24, 1974 MEETING. Town Manager Ritter explained the need for these items and said that these are not specific bids - they will have to come back to Council to purchase each item at a specific price . The resolutions were then unanimously adopted, as shown below: Aye: Councilmen Bange, Newman, Ridder, Rock, Titus and Mayor Hill . Nay : None . On motion of Councilman Rock, seconded by Councilman Newman, the following resolution was proposed : BE IT RESOLVED, that the Town Manager be authorized to pur- chase the following items at the approximate price shown (items are in Budget) : $ 1,000.00 - Plan Holder Cabinet 1,600.00 - Electric Lift Snow Plow 1,200 .00 - 2-Way Radio (General Fund) 350.00 - Sewer Rodder equipment (Utility Fund) The resolution was unanimously adopted, as shown below: Aye : Councilmen Bange, Newman, Ridder, Rock, Titus and Mayor Hill. Nay : None. On motion of Councilman Rock, seconded by Councilman Newman, the following resolution was proposed : BE IT RESOLVED, that the Town Manager be authorized to per- form the work as outlined below (in the Budget) : $ 4 ,147 .00 Shop Building Improvements 807 .00 Shop Equipment (General Fund) 750.00 Repairs to control building at Sewer Plant 500 .00 Chlorine repair kit for Sewer Plant (Utility Fund) After some explanation of these items, the resolution was unanimously adopted, as shown below: Aye : Councilmen Bange , Newman, Ridder, Rock , Titus and Mayor Hill . Nay : None . On motion of Councilman Rock, seconded by Councilman Newman, the following resolution was proposed : BE IT RESOLVED, that the names of the following six non-super- visory employees be submitted to the Council for appointment to the Grievance Committee : Nelson Downs Shop John Fortney Street Department William Grimes Water and Sewer Department Bob Ferry Water Pollution Control Facility Hazel Church Administration Reginald Evans Police Department Mayor Hill asked for six other names to fill out this Committee . None of the Council members had a name ready for submission , with the ex- ception of Mayor Hill , who named Mr. Walter F. Murray to serve on this Committee . Council was in favor of adding Mr. Murray 's name to the list and the resolution, with this addition, was unanimously adopted, as shown below: Aye : Councilmen Bange , Newman, Ridder, Rock, Titus and Mayor Hill . Nay : None . MINUTES OF JULY 24 , 1974 MEETING. On motion of Councilman Rock , seconded by Councilman Newman, the following resolution was proposed: WHEREAS, on June 26 , 1974, the Town Council of the Town of Leesburg , by resolution, did notify TransAmerican Airports , Inc . that it was in default in the performance of certain covenants and agreements required to be performed by Trans- American Airports , Inc . under the terms of that certain lease agreement dated October 26 , 1966 , wherein the Town of Leesburg is the Lessor ; and WHEREAS , it has come to the attention of the Town Council that TransAmerican Airports , Inc . has failed to remedy the aforesaid defaults ; and WHEREAS, pursuant to Section 16 (g) of the aforesaid lease agreement , the aforesaid defaults were to be remedied within 15 days after receipt of notice of the same; and WHEREAS, said 15 -day period did expire at midnight on July 12 , 1974, NOW, THEREFORE, BE IT RESOLVED, that the Town of Leesburg does hereby cancel and terminate the aforesaid lease, and that Mr. Lucien Rawls be sent a copy of this resolution by registered mail ; and BE IT FURTHER RESOLVED, that a rebate be and is hereby au- thorized to be made for that portion of the July rent which has been paid . Councilman Rock pointed out that this deals with the Dulles Aircraft Corporation and the initial steps were taken by Council resolution on June 26th. Town Attorney Martin stated that he was not in a po- sition to advise the Town on this since he had never been consulted about any of the Airport leases . Councilman Titus felt there should be a liason on the Airport Advisory Committee . There followed dis- cussion as to the specific defaults in the lease agreement. Mr. Sam Al-Khalaf, a mechanic who works for Transamerican Airports , stated that Mr . Rawls has performed all of the covenants and terms of the agreement to the best of his knowledge . Mr. Rawls is attending a meeting of the Airport Advisory Committee tonight , therefore , could not be present for this meeting. Council recessed for five minutes at 9:07 P.M. and resumed ses- sion at 9 :12 P.M. Councilman Titus said he talked with Mr . Rawls and he indicated he had nothing else to add to this discussion . Mr. James Chamblin , member of the Airport Advisory Committee , exhibited to Council a draw- ing of the Airport property, pointing out the area involved in this lease . This area is south of Blue Ridge and there is nothing there at all . They have complied with nothing, except for the rental pay- ment . Mr. Chamblin then read excerpts from the lease as to the cove- nants and terms of same. Council then adopted the resolution above , as shown below: Aye : Councilmen Bange , Newman, Ridder, Rock, Titus and Mayor Hill. Nay : None . On motion of Councilman Ridder, seconded by Councilman Rock, the following resolution was proposed : BE IT RESOLVED, that the following appropriations be made : $ 62 .00 - Michie Co . - Amendments to State Code. (General Fund - 200 . 107) . 10,883 . 34 - Daniel A. Robinson & Associates - Preparation of Personnel Policies Study (Professional Services) (General Fund - 200. 117) . 17 MINUTES OF JULY 24 , 1974 MEETING. $ 780.00 - Town Attorney - Professional Services , April 1 through June 30 , 1974 . (General Fund-200. 118) . 535 .65 - Johnson and Williams - Preparation of Needs for Wastewater Treatment Plant. (Utility Fund-Capi- ital Outlay-Engineering - L-5) (1300 .910) . 1,238.00 - Police Equipment - Capital Outlay . (500. 901) 5 ,000 .00 - Payne Associates for plans on proposed 1 . 5 mgd standpipe foundation. Town Manager Ritter explained the $5 ,000 appropriation to Payne As- sociates. The resolution above was then unanimously adopted, as shown below: Aye : Councilmen Bange, Newman, Ridder, Rock, Titus and Mayor Hill . Nay : None . On motion of Councilman Rock, seconded by Councilman Newman, the following resolutions were proposed : (1) WHEREAS , a request was received from Mechem Flying Service for the leasing from the Town at Godfrey Field , land for a fixed base operation ; and WHEREAS , the Town is in the process of developing a Master Plan for Godfrey Field , which is not as of this date complete ; and WHEREAS , any new facilities located at Godfrey Field may not be compatible with such Master Plan . NOW, THEREFORE, BE IT RESOLVED, that the Town Manager be au- thorized to reply to Mechem Flying Service that, until such time as the Master Plan and minimum operating standards are finally adopted by the Town Council and approved by all nec- essary governmental bodies, no new fixed base operations or other facilities , other then such facilities as may be con- structed pursuant to existent leases of Airport land, will be authorized at Godfrey Field. (2) WHEREAS , a request was received from D. S . Avionics , Inc . for the leasing from the Town at Godfrey Field, land for a fixed base operation ; and WHEREAS, the Town is in the process of developing a Master Plan for Godfrey Field , which is not as of this date complete ; and WHEREAS, any new facilities located at Godfrey Field may not be compatible with such Master Plan. NOW, THEREFORE , BE IT RESOLVED, that the Town Manager be au- thorized to reply to D. S. Avionics , Ina that, until such time as the Master Plan and minimum operating standards are finally adopted by the Town Council and approved by all nec- essary governmental bodies , no new fixed base operations or other facilities, other than such facilities as may be con- structed pursuant to existent leases of Airport land, will be authorized at Godfrey Field. The resolutions shown above were then unanimously adopted, as shown below: Ave : Councilmen Bange, Newman, Ridder, Rock, Titus and Mayor Hill. Nay : None. 18 MINUTES OF JULY 24 , 1974 MEETING. On motion of Councilman Rock, seconded by Councilman Newman, the following resolution was proposed: BE IT ORDAINED, that Section 15-43 - Public Dances - Police Protection of the Town Code be deleted and the following sec- tion substituted therefor: It shFll be unlawful for any person to hold a public dance in the municipality, unless the person holding such dance shall, at his own expense, provide necessary police officers to be present during the dance , which officers shall be acceptable to and shall be sworn in by the Chief of Police before such dance is held . Councilman Ridder thought perhaps those people requesting police protection might help pay for the false arrest i sura ce . This was discussed at length, with the Laws & AdministrattROl 8eEonsider this possibility. The resolution was then unanimously adopted, as shown below: Aye : Councilmen Bange, Newman, Ridder, Rock, Titus and Mayor Hill. Nay : None . Bids were opened at this time by Town Manager Ritter for the in- vestment of $160,000 in Water and Sewer Availability money for a period of 180 days, as follows : First and Merchants National Bank - 10. 75 per cent. First Virginia Bank - First National - 7 .51 per cent . The following resolution was then proposed on motion of Councilman Rock, seconded by Councilman Newman : BE IT RESOLVED, that First and Merchants National Bank be awarded the investment of $160,000.00, in Water and Sewer Availability money, for a period of 180 days , at an interest rate of 10.75 percent. The above was unanimously adopted, as shown below: Aye : Councilmen Bange, Newman, Ridder, Rock, Titus and Mayor Hill . Nay: None. On motion of Councilman Titus, seconded by Councilman Bange, the following resolution was proposed: BE IT RESOLVED, that Perry Engineering Company be authorized to proceed with the repairs to existing manholes on the 33" out- fall line between the old sewer plant and the new sewer plant , in accordance with their proposal dated June 20, 1974; and that this work be done under very close scrutiny and inspection of the Town of Leesburg Public Works Department as to manner of work and cost control; and that a maximum price of $10,000.00 be set for the cost of this work and that Perry Engineering Company submit weekly bills for labor and materials. After some discussion, on motion of Councilman Titus , seconded by Councilman Ridder, the following amendment was unanimously adopted, to be added at the end of the above resolution : provided adequate performance bond, work and material bond and public liability insurance are furnished prior to the initiation of the work. The resolution, as amended, was then unanimously adopted, as shown below: Aye : Councilmen Bange, Newman, Ridder, Rock, Titus and Mayor Hill . 1 ¶1 MINUTES OF JULY 24, 1974 MEETING. Nay: None . On motion of Councilman Titus, seconded by Councilman Ridder, the following resolution was proposed: BE IT RESOLVED, that the Town Manager be authorized to in- crease the amount of work on Resurfacing Schedule as follows : Catoctin Circle, from Blue Ridge Avenue to dead-end. Change from surface treatment to plant mix. Added cost $5,000.00. Discussion followed, with Councilman Titus stating that this is the worst street in Lowenbach Subdivision. However, he felt that this street should be done now, with the balance of this subdivision, as well as other streets, to be considered in an over-all plan for re- surfacing. The resolution was unanimously adopted, as follows : Aye : Councilmen Bange, Newman, Ridder, Rock, Titus and Mayor Hill . Nay : None. On motion of Councilman Titus , seconded by Councilman Bange, the following resolution was proposed : BE IT RESOLVED, that the Town Manager be authorized to con- struct Gibson Street with base, plant mix, curb and gutter, storm drainage, and with 5'• wide sidewalk on north side only, with property owners paying for curb and gutter and entrances needed on south side of street , and BE IT FURTHER RESOLVED, that it is understood $8,838.00 of the above cost is included in the Resurfacing Schedule, re- sulting in a net increased cost of $13,934.00 for the entire proj ect. Discussion followed, with Town Manager Ritter clarifying the point that there will be a concrete apron at the emergency entrance. The resolu- tion was then unanimously adopted, as shown below: Aye : Councilmen Bange, Newman, Ridder, Rock, Titus and Maya Hill . Nay: None. On motion of Councilman Titus , seconded by Councilman Ridder, the following resolution was proposed: BE IT RESOLVED, that Lester Shor be required to dedicate ease- ments needed in Scandia prior to beginning of construction. On motion of Councilman Titus , seconded by Councilman Ridder, the fol- lowing substitute resolution was proposed: WHEREAS, the Town Council of the Town of Leesburg has been re- quested by L. H. Shor to present the easement and dedication plats of Scandia for consideration of acceptance of same at the time of presentation of the as-built site plan, NOW, THEREFORE, BE IT RESOLVED, that L. H . Shor 's request is hereby denied and that the said plat presentation will be re- quired, as provided by Section 9A of the Leesburg Zoning Ordi- nance. Councilman Titus explained that this puts the acceptance of the ease- ment and dedication plats in the same category as the Letter of Credit . The resolution was unanimously adopted, as shown: 20 MINUTES OF JULY 24, 1974 MEETING . Aye : Councilmen Bange, Newman, Ridder, Rock, Titus and Mayor Hill . Nay : None. On motion of Councilman Titus, seconded by Councilman Rock , the following resolution was proposed : BE IT RESOLVED, that three Performance Bonds in the total amount of $579, 108.00 for Country Club Subdivision, Sec. IV, be approved. Discussion followed, with Mayor Hill asking Mr. Jennings what rate he paid for these bonds, and with Mr. Jennings ' reply being "12 per cent . " The resolution was then unanimously adopted, as shown below: Aye : Councilmen Bange, Newman, Ridder, Rock, Titus and Mayor Hill . Nay : None. On motion of Councilman Titus , seconded by Councilman Rock, the following resolution was proposed: BE IT RESOLVED, that Request for Water and Sewer extensions by Jeffrey Sneider for Country Club Subdivision, Sec . IV, be approved. The resolution was unanimously adopted, as shown below: Aye : Councilmen Bange, Newman, Ridder, Rock, Titus and Mayor Hill. Nay: None. On motion of Councilman Titus , seconded by Councilman Ridder, the following resolution was proposed : WHEREAS, Jeffrey Sneider & Company, Inc. , in order to iraire the installation of the physical improvements required in Sec- tion III, Country Club Subdivision, submitted two performance bonds in the principal amounts of $170,074.04 and $153,058. 14, respectively, with Republic Insurance Company surety thereon, which said bonds were accepted and approved by the Council ; and WHEREAS, the Town Manager has advised that most of the physical improvements have been installed and the amount of coverage for the remaining improvements will be adequately covered by the sum of $50,000.00 ; NOW, THEREFORE, BE IT RESOLVED, that the Council will accept a reduction of the original amount of said bonds to $50,000.00, and consents thereto, provided appropriate instruments are pre- sented wherein the surety company and Jeffrey Sneider & Company, Inc. evidence the reduction to the sum of $50,000.00, and which incorporate all of the terms and conditions of the original bonds and extend the coverage until , 1974, and BE IT FURTHER RESOLVED, that said instruments shall be approved by the Town Attorney and by the Council before the reduction shall be in effect ; and BE IT FURTHER RESOLVED, that the surety company must indicate in writing its agreement to the reduction and extension date, either by an official of the company or a duly authorized agent. Considerable discussion followed, with Town Attorney Martin pointing out his views on performance bonds. On motion of Councilman Titus , sec- onded by Councilman Ridder, the above resolution was proposed to be 1 MINUTES OF JULY 24, 1974 MEETING . amended by deleting the last two paragraphs and inserting the fol- lowing paragraph between the second and third paragraphs , with the date in the last paragraph reading "June 11 , 1975. ": WHEREAS, the Town is in receipt of a letter of consent to the reduction and agreement signed by an agent of the surety company, which establishes the expiration date to December 11, 1975, and which has been approved by the Town Manager and the Town Attorney; 11 The above amendment was unanimously adopted by Council, with the reso- lution, as amended, reading as follows : WHEREAS, Jeffrey Sneider & Company, Inc. , in order to insure the installation of the physical improvements required in Section III, Country Club Subdivision, submitted two per- formance bonds in the principal amounts of $170,074.04 and $153,058.14, respectively, with Republic Insurance Company sure- tythereon, which said bonds were accepted and approved by the Council ; and WHEREAS, the Town Manager has advised that most of the physi- cal improvements have been installed and the amount of cover- age for the remaining improvements will be adequately covered by the sum of $50,000.00 ; and WHEREAS, the Town is in receipt of a letter of consent to the reduction and agreement signed by an agent of the surety company, which establishes the expiration date to December 11 , 1975, and which has been approved by the Town Manager and the Town Attorney; NOW, THEREFORE, BE IT RESOLVED, that the Council will accept a reduction of the original amount of said bonds to $50,000.00, and consents thereto, provided appropriate instruments are pre- sented wherein the surety company and Jeffrey Sneider & Com- pany, Inc . evidence the reduction to the sum of $50,000.00, and which incorporate all of the terms and conditions of the origi- nal bonds and extend the coverage until June 11, 1975. Aye: Councilmen Bange, Newman, Ridder, Rock, Titus and Mayor Hill . Nay: None. On motion of Councilman Titus , seconded by Councilman Bange, the following resolution was proposed: BE IT RESOLVED, that a contract be awarded to Gull Corpora- tion for the construction of curb and gutter and concrete sidewalk (no brick sidewalk) , in accordance with their bid of June 18, 1974, and BE IT FURTHER RESOLVED, that an additional award shall be made to Gull Corporation for the building of curb and gutter on 111 Gibson Street, with sidewalk on north side only, plus neces- sary entrances, at the following prices : Curb and Gutter @ $5.00 per lin. ft. Sidewalk 5 ' wide @ $10.00 per sq. yd. Concrete entrances @ $18 .00 per sq. yd. After explanation by Councilman Titus and some little discussion, the resolution was unanimously adopted, as shown below : Aye : Councilmen Bange, Newman, Ridder, Rock, Titus and Mayor Hill . Nay : None. MINUTES OF JULY 24, 1974 MEETING . On motion of Councilman Titus , seconded by Councilman Bange, the following resolution was proposed: BE IT RESOLVED, that the Town Manager be authorized to pur- chase necessary brick and , to lay, with Town forces, that section of sidewalk on West Market Street , between Liberty Street, to a point 505 ' west of Liberty Street , at a materi- al cost of $2,000.00. After some explanation and discussion, the resolution was unanimously adopted, as shown below: Aye : Councilmen Bange, Newman, Ridder, Rock, Titus and Mayor Hill . Nay : None. On motion of Councilman Titus, seconded by Councilman Rock, the following resolution was proposed : BE IT RESOLVED, that John Ours be denied his request that he be placed on existing Priority List for sewer connection at Virginia Village, and BE IT FURTHER RESOLVED that , upon submission of a plan by him for a proposed development on this land, he be placed on a forth- coming Priority List . Mr. Thomas Nails, attorney representing Mr. Ours, addressed Council , stating that the reason for this request was based on the fact that Virginia Village was a prior subdivision - there is a subdivision plat of record as early as February of 1957 . Therefore, it was felt that, since it was in existence prior to any other commercial subdivision, it should have been placed on the Priority List in February of 1973 . He said that information has been furnished to the Public Works Com- mittee concerning capacity, citing that Virginia Village would use approximately 1100 gpd per acre, as compared to Leesburg Plaza, which uses approximately 1584 gpd per acre. It was felt that this request would not be opening the Town to a large usage. - Mr. Nails said it is obvious that their request will not be granted tonight, therefore, he had some questions concerning the forthcoming Priority List, and with particular attention to the requirements of a full site plan. This was explained by Councilman Titus, who said that a list is on the table at thkpc8gtgwiht rip } bpsfo�ubh lis_ has not been adopted by the Councilyet. Atsth oxt an those us e by , list are in chronological order of submission, ani cit is assumed/that this will be some of the criteria for getting on this list. Mr. Nails then asked what they would have to do to get on the top of the list . Mayor Hill felt that Mr. Ours should have notified Council that he was not on the first Priority List at the time it was prepared and perhaps he might have been considered under the hardship cases. However, that is hitory and, in order to prepare for the forthcoming list, perhaps they should submit a pre-pre- preliminary plat, indicating how much gallonage should be alloted for this subdivision. This could then be set aside on the next Priority List . Councilman Titus felt that a plot plan, with the provision for potential water and sewer consump- tion, would put them in line . It was felt that, if such a plan is pre- sented by the end of August, this should place Mr. Ours in line for the forthcoming Priority List. Mayor Hill felt that, inasmuch as they have appeared twice, this should establish something for the Priority List. Mr. Nails said they would follow up with a letter of intent to the Town Manager tomorrow. The above resolution was then unanimously adopted, as shown: Aye : Councilmen Bange, Newman, Ridder, Rock, Titus and Mayor Hill . Nay : None. 23 MINUTES OF JULY 24, 1974 MEETING . On motion of Councilman Titus , seconded by Councilman Rock, the following resolution was proposed: WHEREAS, Section V of the Leesburg Subdivision Ordinance pro- vides that a tract of land may be divided without complying with the Subdivision Ordinance upon approval by the Town Coun- cil of Leesburg, provided that : (a) No new street is required. (b) The land so divided conforms with the Master Thorofare Plan for the Town of Leesburg and is not in conflict with the general meaning and purposes of the Ordinance. (c) Such exception shall be first submitted to the Planning Commission for its recommendation to the Council , and WHEREAS, a plat designated "Plat Showing Lot 53-Section 2, Leesburg Country Club (formerly Outlot "A" Section 2 Lees- burg Country Club, Deed Book 549, Page 608) " was submitted to the Leesburg Planning Commission on July 11, 1974, and WHEREAS, the Leesburg Planning Commission determined that the plat meets the requirements of Section V of the Leesburg Sub- division Ordinance and recommended its approval to the Town Council , NOW, THEREFORE, BE IT RESOLVED by the Leesburg Town Council, that the plat designated "Plat Showing Lot 53-Section 2, Lees- burg Country Club (formerly Outlot "A" Section 2, Leesburg Country Club, Deed Book 549, Page 608) " be and the same is hereby approved, and BE IT FURTHER RESOLVED, that the Clerk of the Council be and she is hereby authorized and directed to affix her signature to the said plat as evidence of said approval. Mr. Forbes distributed copies of a plat of this lot to members of Coun- cil and explained that this was an "outlot " as a result of two subdi- visions adjacent to each other, and was designated "outlot" because it did not have street frontage at the time. Since that time, approval of Section?of the other subdivision has taken place, the road has been built and all improvements are in. The owner is now requesting that this be shown as Lot 53-Section 2. There was a question concerning the fact that this lot is not on the list for water and sewer, with con- siderable discussion following. On motion of Councilman Titus , seconded by Councilman Rock, Council unanimously adopted the following amendment : and BE IT FURTHER RESOLVED, that the granting of this division in no way implies granting water and sewer service by the Town of Leesburg, and BE IT FURTHER RESOLVED, that a copy of this resolution be for- warded to the applicant. The resolution, as amended, was then unanimously adopted, as shown : Aye : Councilmen Bange, Newman, Rock, Ridder, Titus and Mayor Hill. Nay : None. Mayor Hill said he had received a letter from Cothran, Gladstone & Wooten regarding the leasing of hangar space and wishing to become involved in helping to pay for some of the hangars proposed at the Airport. He referred this to the Laws & Administration Committee for study and recommendation. MINUTES OF JULY 24, 1974 MEETING . On motion of Councilman Titus , seconded by Councilman Rock, Coun- cil unanimously voted to go into executive session to discuss legal matters and land acquisition at 10 :35 P.M. Council resumed session at 11 :15 P.M. On motion of Councilman Titus , seconded by Councilman Bange, the following action was proposed: That the Town Manager be authorized to employ an appraiser for the McVay property behind the old Leesburg Hardware. The motion was unanimously adopted, as shown below: Aye : Councilmen Bange, Newman, Rock, Ridder, Titus and Mayor Hill. Nay: None. There being no further business, the meeting was adjourned at 11 :18 P.M. 't7:14( 1 6r/' Ma or • Clerk of t - Council