HomeMy Public PortalAbout04.21.2015 City Council Meeting PacketMEDINA
AGENDA FOR THE REGULAR MEETING
OF THE MEDINA CITY COUNCIL
Tuesday, April 21, 2015
7:00 P.M.
Medina City Hall
2052 County Road 24
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ADDITIONS TO THE AGENDA
APPROVAL OF MINUTES
A.
B.
C.
Minutes of the April 7, 2015 Special Council Meeting
Minutes of the April 7, 2015 Regular Council Meeting
Minutes of the April 8, 2015 Special Council Meeting
Meeting Rules of Conduct:
• Fill out and turn in white
comment card
• Give name and address
• Indicate if representing a group
• Limit remarks to 3-5 minutes
V. CONSENT AGENDA
A. Authorize City Hall to Close on May 7, 2015 from 8 a.m. to Noon for Staff Training
B. Resolution Approving an Amended Conditional Use Permit for Thomas and Jillene Kingstedt
(D/B/A Puptown) at 810 Tower Drive
C. Resolution Granting Approval of a Conditional Use Permit to Jeffrey and Shirley Varney for
Construction of an Accessory Structure Located at 3985 County Road 19
VI. COMMENTS
A. From Citizens on Items Not on the Agenda
B. Park Commission
C. Planning Commission
VII. NEW BUSINESS
A. Tower Drive, Kilkenny Lane and Hamel Road Utility and Street Improvement Project
1. Resolution Adopting Assessment Roll — Public Hearing
2. Resolution Accepting Bids and Awarding the Contract
B. Independence Beach Improvement Project
1. Resolution Receiving Feasibility Report and Calling for Public Hearing on Independence
Beach Improvement Project and Levying Special Assessments for Same
C. Storm Water Pollution Prevention Plan (SWPPP) —Annual Public Hearing
VIII. CITY ADMINISTRATOR REPORT
IX. MAYOR & CITY COUNCIL REPORTS
X. APPROVAL TO PAY BILLS
XI. ADJOURN
Posted 4/17/2015 Page 1 of 1
MEMORANDUM
TO: Medina City Council
FROM: Scott Johnson, City Administrator
DATE OF REPORT: April 15, 2015
DATE OF MEETING: April 21, 2015
SUBJECT: City Council Meeting Report
V. CONSENT
A. Authorize City Ha11 to Close on May 7, 2015 from 8 a.m. to Noon for Staff Training
— Staff requests closing city hall on May 7, 2015 from 8 a.m. to noon to allow all staff to
attend a staff training at 600 Clydesdale Trail that morning.
No attachments for this item.
B. Resolution Approving an Amended Conditional Use Permit for Thomas and Jillene
Kingstedt (D/B/A Puptown) at 810 Tower Drive — The City Council reviewed this
request and authorized staff to prepare the attached resolution at the April 7th meeting.
Staff recommends approval.
See attached resolution.
C. Resolution Granting Approval of a Conditional Use Permit to Jeffrey and Shirley Varney
for Construction of an Accessory Structure Located at 3985 County Road 19 — The City
Council reviewed this request and authorized staff to prepare the attached resolution at
the April 7th meeting. Staff recommends approval.
See attached resolution.
VII. NEW BUSINESS
A. Tower Drive, Kilkenny Lane and Hamel Road Utility and Street Improvement Project —
On January 20, 2015, the City Council approved the plans and specifications for this
project and authorized advertising for bids. An assessment hearing needs to be held for
the project at this meeting. After the assessment hearing, the resolution adopting the
assessment roll for the Tower Drive, Kilkenny Lane and Hamel Road utility and street
improvement project is requested. Finally, a resolution accepting bids and awarding the
contract to Astech Corporation is requested.
See attached memos and resolutions.
Recommended Motion # 1: Approve resolution adopting assessment roll for
the Tower Drive, Kilkenny Lane and Hamel Road utility and street
improvement project.
Recommended Motion # 2: Approve resolution accepting bids and awarding
the contract to Astech Corporation in the amount of $1,997,319.20.
B. Independence Beach Improvement Project — City staff prepared this report to determine
the feasibility of improvements to the following residential streets located in the
Independence Beach neighborhood: Lakeshore, Ardmore, Brook, Balsam, Pine, Walnut,
Fern, Maple, Aspen Birch, and Cedar. The project is cost effective and necessary to
prolong the useful life of the road. Staff recommends moving forward with this project.
See attached feasibility report and resolution.
Recommended Motion: Approve resolution receiving feasibility report and
calling for public hearing on Independence Beach improvement project and
levying special assessments for same.
C. Storm Water Pollution Prevention Plan (SWPPP) — Annual Public Hearing - Public
Works Director Steve Scherer will be providing a presentation of 2014 accomplishments
and future best management practices (BMP's) for the City's SWPPP. The City is
required to conduct an annual public hearing on the SWPPP. No action is needed on this
item.
No attachments for this item.
X. APPROVAL TO PAY BILLS
Recommended Motion: Motion to approve the bills, EFT 003094E-003114E for $52,532.18,
order check numbers 42695-42756 for $119,226.45, and payroll EFT 506323-506353 for
$46,162.97.
INFORMATION PACKET
• Planning Department Update
• Police Department Update
• Public Works Department Update
• Claims List
Meeting Reminder
• April 23, 2015 — Business Forum and Tours — Starts at 8:00 a.m. at 600 Clydesdale Trail
2
MEDINA CITY COUNCIL SPECIAL MEETING MINUTES OF
APRIL 7, 2015
The City Council of Medina, Minnesota met in special session on April 7, 2015 at 5:00
p.m. at the Medina City Hall, 2052 County Road 24, Medina, MN.
I. Call to Order
Members present: Mitchell, Anderson, Cousineau, Martin, Pederson
Members absent:
Also present: City Attorney Ron Batty, City Administrator Scott Johnson, City
Planner Dusty Finke, Public Works Director Steve Scherer, Randy Anhorn Hennepin
County Environmental Services, Pioneer Sarah Watershed Commissioner Elizabeth Weir,
and Public Safety Director Ed Belland.
II. Fire Contract Discussion
Mayor Mitchell thanked the Hamel and Loretto Fire Departments for their tremendous
response to the fatal accident at the Highway 55/Mohawk Drive intersection the evening
of April 6, 2015. Hamel Fire Chief Jeff Ruchti informed the Medina City Council that
his fire department is open to discussions with the Loretto Fire Department regarding
consolidation to provide better service and unite the departments. Loretto Fire Chief Jeff
Leuer agreed with Chief Ruchti and will meet with the Hamel Fire Department to discuss
consolidation. The City Council endorsed the discussions between the two fire
departments. Mayor Mitchell also informed the City Council that a facilitator would be
needed to lead the discussions.
III. Pioneer Sarah Watershed Discussion
Staff, Pioneer Watershed Commissioner Elizabeth Weir, and Randy Anhorn from
Hennepin County Environmental Services provided background information on the
Pioneer Sarah Watershed. The City Council discussed the watershed governing options,
tax base differences that exist with the three watersheds in Medina and the funding of
watershed projects. Staff was directed to follow up with Steve Christopher from BWSR
regarding two questions: 1) Does BWSR provide loans for organizations to change to a
watershed management district? 2) What is the timeline to change to a watershed
management district?
Staff was directed to provide the following responses to the requested survey from
Pioneer Sarah: Respond No to questions 1, 2, and 3 with the following explanation, "The
City of Medina's answer to each of Questions 1, 2 and 3 is dependent on whether the City
would receive assurance that the additional contribution would be employed to fund
identified capital improvements within the jurisdiction of the Commission. Medina has
seen little active water quality management from the Commission in recent years."
Staff is directed to answer yes to question #4. Finally, staff was directed to answer yes to
question #5 with the following explanation, "If the Commission will not seek ad valorem
funding to implement the Third Generation Plan, then the City would support replacing
the Commission with a Watershed District."
Medina City Council Special Meeting Minutes 1
April 7, 2015
Adjournment
Mitchell closed the meeting at 6:50 p.m.
Bob Mitchell, Mayor
Attest:
Scott Johnson, City Administrator -Clerk
Medina City Council Special Meeting Minutes 2
April 7, 2015
1 DRAFT
2
3 MEDINA CITY COUNCIL MEETING MINUTES OF APRIL 7, 2015
4
5 The City Council of Medina, Minnesota met in regular session on April 7, 2015 at 7:00
6 p.m. in the City Hall Chambers. Mayor Mitchell presided.
7
8 I. ROLL CALL
9
10 Members present: Anderson, Cousineau, Pederson, Martin, and Mitchell.
11
12 Members absent: None.
13
14 Also present: City Administrator Scott Johnson, City Attorney Ron Batty, City Engineer
15 Tom Kellogg, City Planner Dusty Finke, Public Works Director Steve Scherer, Chief of
16 Police Ed Belland, and Recording Secretary Amanda Staple.
17
18 II. PLEDGE OF ALLEGIANCE (7:00 p.m.)
19
20 III. ADDITIONS TO THE AGENDA (7:00 p.m.)
21 The agenda was approved as presented.
22
23 IV. APPROVAL OF MINUTES (7:01 p.m.)
24
25 A. Approval of the March 17, 2015 Special City Council Meeting Minutes
26 It was noted under item two there should be a reference that the group watched a video
27 presented by Belland. Under the call to order, it should state, "...called the meeting to
28 order and thanked both the Planning Commission and Park Commission for attending
29 the meeting."
30
31 Moved by Pederson, seconded by Martin, to approve the March 17, 2015 special City
32 Council meeting minutes as amended. Motion passed unanimously.
33
34 B. Approval of the March 17, 2015 Regular City Council Meeting Minutes
35 It was noted on page three, line 22, it should state, "...as to the reason the shared
36 parking..." On page two, line 50, it should state, "...parking arrangement requirement to
37 have the parking agreement recorded against the property."
38
39 Moved by Martin, seconded by Anderson, to approve the March 17, 2015 regular City
40 Council meeting minutes as amended. Motion passed unanimously.
41
42 V. CONSENT AGENDA (7:03 p.m.)
43
44 A. Accept 2014 Annual Report
45 B. Approve Temporary On -Sale Liquor License to Wildlife Rehabilitation
46 Center on August 8, 2015 at 3000 Hamel Road
47 C. Approve Eagle Scout Project at Hamel Legion Park
48 D. Approve Grounds Services Agreement with the Hamel Athletic Club
49 E. Award Contract for the Park at Fields of Medina Site Work to Sunram
50 Construction, Inc. and Allocate Additional Park Dedication Funds for the
51 Proiect
Medina City Council Meeting Minutes 1
April 7, 2015
1 F. Approve Sport Court Purchase for the Park at Fields of Medina
2 Moved by Anderson, seconded by Pederson, to approve the consent agenda. Motion
3 passed unanimously.
4
5 VI. COMMENTS (7:05 p.m.)
6
7 A. Comments from Citizens on Items not on the Agenda
8 There were none.
9
10 B. Park Commission
11 Scherer reported that the Park Commission will meet the following week.
12
13 C. Planning Commission
14 Finke reported that the Planning Commission will meet the following week to hold public
15 hearings for a site plan review and variance request from ALDI, a maintenance building
16 proposal from Medina Golf and Country Club, and variance request from a homeowner
17 for a small animal structure on their property.
18
19 VII. PRESENTATIONS
20
21 A. Elm Creek Watershed Management Commission Annual Update (7:07 p.m.)
22 Elizabeth Weir provided a highlight of her written report including new engineering
23 standards and the Capital Improvement Plan. She stated that perhaps staff could
24 support outfitting future storm water ponds with benches, which will allow for iron filter
25 retrofitting opportunities in the future. She suggested that perhaps a NEMO workshop
26 should be held to provide an educational opportunity to the new Council members. She
27 stated that the Watershed was given access to ad valorem taxation, which will assist
28 with funding water quality projects. She briefly reviewed some of the incentives that will
29 be offered by the Watershed to help developers increase and benefit from the standards.
30
31 Mitchell asked if Weir would like action from the Council.
32
33 Weir stated that she would simply recommend the NEMO workshop as there would be
34 no cost for that item. She also noted that there would not be a substantial cost to add
35 the benches, which will allow for iron sand filter retrofitting in the future. She stated that
36 her items are merely recommendations and do not require formal action from the
37 Council.
38
39 Mitchell directed staff to investigate the best time to hold a NEMO workshop. He
40 thanked Weir for her presentation.
41
42 VIII. OLD BUSINESS
43
44 A. Resolution No. 2015-29 Granting Extension of Time to Submit Final Plat for
45 Woods of Medina of Medina Amending Resolution 2014-04 (7:16 p.m.)
46 Pederson recused himself from the discussion.
47
48 Anderson questioned the purpose of the extension.
49
50 Finke stated that the extension would allow the applicant additional time to find the
51 necessary parties to move forward and to meet the conditions of the Preliminary Plat.
Medina City Council Meeting Minutes 2
April 7, 2015
1
2 Moved by Martin, seconded by Anderson, to adopt Resolution No. 2015-29 granting
3 extension of time to submit final plat for Woods of Medina amending Resolution 2014-
4 04. Motion passed unanimously.
5
6 Pederson rejoined the Council.
7
8 IX. NEW BUSINESS
9
10 A. Puptown — Conditional Use Permit (CUP) Amendment — 810 Tower Drive
11 (7:17 p.m.)
12 Finke presented a request for an amendment to an existing Conditional Use Permit
13 (CUP), which was approved four years ago to increase the maximum allowed number of
14 dogs from 60 dogs to 90 dogs during playcare and 70 dogs for boarding. He stated that
15 the Code states that sufficient space shall be required within the principle structure to
16 accommodate all board and exercise activities. He displayed an aerial photograph of
17 the property, which shows not only the main structure but the outdoor play area as well.
18 He stated that staff was only able to find minimal comparison language from other
19 municipalities and organizations regarding the amount of space considered to be
20 sufficient for dogs. He stated that the Planning Commission held a public hearing at
21 their March meeting and spent a fair amount of time discussing the space regulations
22 and speaking with the applicant and ultimately recommended approval of the request.
23 He stated that the applicant has stated that the portion of the parking lot mentioned in
24 condition three has already been paved and therefore the condition has already been
25 met and would not be required.
26
27 Martin questioned the purpose of condition five, which limits the use of the outdoor area.
28
29 Finke stated that condition was originally suggested when the CUP was first considered
30 and was added to ensure that the dogs barking would not interrupt the neighbors.
31
32 Martin questioned if there have been complaints regarding dogs barking.
33
34 Finke reported that there have been zero noise complaints against the business.
35
36 Anderson stated that there were no comments against the request and the only people
37 in attendance at the Planning Commission meeting spoke in favor of the request.
38
39 Tom Kingstead, owner of PupTown, was present to answer any questions.
40
41 Pederson stated that he has only heard positive comments about the business.
42
43 Moved by Anderson, seconded by Cousineau, to direct staff to prepare a resolution
44 approving the Conditional Use Permit based upon the findings noted in the staff report
45 and subject to conditions recommended by the Planning Commission. Motion passed
46 unanimously.
47
48 B. Jeff and Shirley Varney — Conditional Use Permit (CUP) for Construction of
49 a Storage Building — 3985 County Road 19 (7:26 p.m.)
50 Finke presented a request for a Conditional Use Permit (CUP). He stated that the Code
51 requires a CUP for the construction of more than two accessories structures and when
Medina City Council Meeting Minutes 3
April 7, 2015
1 an accessory structure exceeds 5,000 square feet. He stated that this request would
2 trigger both items. He stated that the proposed building would be approximately 10,000
3 square feet and would be used to store agricultural equipment. He stated that another
4 accessory building would be relocated to another location on the site and provided a
5 survey identifying the proposed location of each building. He highlighted the proposed
6 storm water measures proposed by the applicant. He advised that the proposed new
7 building and relocation of the existing building would meet the setback if there was
8 dedicated right-of-way, noting that there is not dedicated right-of-way on this property.
9 He summarized the building details and proposed building exterior. He stated that the
10 building is proposed to be one color in order to compliment the other buildings on the
11 site but there would be landscaping to provide relief. He stated that the Planning
12 Commission recommended approval of the request with the additional condition
13 requesting that the landscaping along County Road 19 be extended. He stated that the
14 Planning Commission had concern with possible subdivision in the future and the
15 property possibly becoming smaller. He advised that a condition was added to the CUP
16 which would require the accessory structure to be removed should the parcel be
17 subdivided.
18
19 Mitchell stated that he likes the additional condition regarding possible subdivision. He
20 questioned the type of farming activities that occur on the property.
21
22 The applicant stated that he plants a few types of squash and pumpkins and also bales
23 hay. He confirmed that he grows crops and does not have animals.
24
25 Moved by Anderson, seconded by Cousineau, to direct staff to prepare a resolution
26 approving the Conditional Use Permit based upon the findings described in the staff
27 report, and subject to the conditions noted in the report.
28
29 Further discussion: Mitchell questioned if approval would be needed from the City of
30 Loretto.
31
32 Finke replied that Loretto does not have any jurisdiction over this project but did submit a
33 letter with their opinion.
34
35 Motion passed unanimously.
36
37 C. Well No. 8 Test Well (7:36 p.m.)
38 Tom Roshar, WSB & Associates, presented a quotation to create a test well for well no.
39 8. He stated that the City received an outlot as part of the Enclave at Brockton fourth
40 addition. He noted that although a boring had been done in the past, a test well was
41 never completed. He stated that the process of completing a test well and test pump is
42 important and would need to be done in order to move forward. He stated that the test
43 well would confirm if there is capacity in that area before investing more funds in a
44 permanent well. He stated that staff would like to see a similar result to well no. 5. He
45 stated that because the test well issue had not been brought forward earlier in the
46 process, WSB would not be charging the City of Medina for their consulting services and
47 staff time.
48
49 Scherer stated that he would like to see it stated that the cost would not exceed the
50 quote for the production well, noting that the City was very far along and were ready to
51 open the bids for the production well.
Medina City Council Meeting Minutes 4
April 7, 2015
1
2 Anderson stated that he felt that this was very generous on the part of WSB.
3
4 Roshar stated that the low bidder, Mark J. Traut Wells, Inc. has significant experience
5 and is very well qualified for this work. He stated that the boring went 400 feet down and
6 did not run into bedrock. He advised that the test well would go down 450 feet.
7
8 Scherer stated that he completely agrees with doing the test well and noted that he was
9 simply explaining that this is being done a little backwards.
10
11 Pederson questioned the timing of the project.
12
13 Roshar believed that the test well would be completed by June 30tt' and advised that if
14 the results are positive the permanent well would be dug immediately following.
15
16 1. Test Well Drilling Services Agreement with Mark J. Traut Wells, Inc.
17 Moved by Martin, seconded by Anderson, to accept the low quote for the Test Well for
18 Future Well No. 8 from Mark J. Traut Wells, Inc. and approve the agreement between
19 the City of Medina and Mark J. Traut Wells, Inc. Motion passed unanimously.
20
21 IX. CITY ADMINISTRATOR REPORT
22
23 A. Annual Park Tour — May 20, 2015 at 5:30 p.m. (7:45 p.m.)
24 Johnson stated that the Annual Park Tour will take place on May 20t" at 5:30 p.m. and
25 asked if any Council members were planning to attend. He noted that if a quorum will be
26 present the meeting should be noticed.
27
28 Moved by Martin, seconded by Pederson, to call for a special City Council meeting for
29 the annual park tour on May 20, 2015 at 5:30 p.m. Motion passed unanimously.
30
31 B. Business Tour (7:46 p.m.)
32 Johnson stated that at the previous meeting the Council called for a special meeting for
33 the Business Forum but advised that the business tours, which follow at 9:30 a.m.,
34 would also need to be noticed.
35
36 Moved by Pederson, seconded by Martin, to call for a special City Council meeting for
37 the business tours on April 23, 2015 at 9:30 a.m. Motion passed unanimously.
38
39 Johnson reported that the Board of Appeal meeting will take place tomorrow at 6:30 p.m.
40
41 B. Townline Road Project (7:48 p.m.)
42 Scherer stated that the City of Independence will be bonding for several road paving
43 projects. He stated that Medina shares a roadway with Independence, Townline Road,
44 and advised that Independence would like to include that in their list of projects. Scherer
45 stated that Medina had planned the road improvement for the next year and did not see
46 any reason to not move ahead with the project this year in order to work with
47 Independence. He stated that there will be a cost savings because of the number of
48 projects Independence is bundling into their bidding process. He advised that this is an
49 assessable project and stated that once Independence formally approves the project he
50 will contact the three Medina residents within the assessment area to discuss that item.
51
Medina City Council Meeting Minutes 5
April 7, 2015
1 X. MAYOR & CITY COUNCIL REPORTS (7:50 p.m.)
2 Anderson stated that he attended the March Planning Commission meeting.
3
4 Pederson stated that he attended the Lions Easter egg hunt the previous weekend and
5 reported that 500 children attended the event. He stated that it was a great event and a
6 lot of fun. He commended the Lions for the outstanding job they continue to do on
7 community events.
8
9 Mitchell stated that he also attended the event and echoed the comments of Pederson.
10
11 XI. APPROVAL TO PAY THE BILLS (7:51 p.m.)
12 Moved by Pederson, seconded by Anderson, to approve the bills, EFT 003069E-003093
13 for $53,480.61, order check numbers 42632-42694 for $186,246.62, and payroll EFT
14 506297-506322 for $45,196.84. Motion passed unanimously.
15
16 XII. ADJOURN
17 Moved by Anderson, seconded by Pederson, to adjourn the meeting at 7:52 p.m.
18 Motion passed unanimously.
19
20
21
22 Bob Mitchell, Mayor
23 Attest:
24
25
26 Scott Johnson, City Administrator
Medina City Council Meeting Minutes 6
April 7, 2015
MEDINA CITY COUNCIL BOARD OF APPEAL AND EQUALIZATION MINUTES OF
APRIL 8, 2015
The City Council of Medina, Minnesota met in session for the Local Board of Appeals
and Equalization meeting on April 8, 2015 at 6:30 p.m. at the Medina City Hall. Mayor
Mitchell presided.
Members present: Mitchell, Anderson, Martin, Cousineau, Pederson
Members absent:
Also present: City Administrator Scott Johnson; City Assessor Rolf Erickson,
Southwest Assessing; Mike Carroll, Southwest Assessing; Josh Hoogland,
Representative of the Hennepin County Assessor's Office
Mayor Mitchell called the meeting to order and explained the City Council can only
address the market values of property at this meeting.
Rolf Erickson provided an overview of the purpose of the Board of Appeals and the
meeting process. He explained that this evening's session is based on past year
assessments and transactions between October 1, 2013 and September 30, 2014. He
stated that tonight's session is to discuss market values.
Mr. Erickson introduced members of his office and Hennepin County in attendance.
Dianne and Paul W. Kruse III 4325 Wild Meadows Drive
Paul Kruse submitted his appeal packet via e-mail. Council reviewed the information
submitted by Kruse. The property owner requested a value of $750,000 based on an
appraisal of the property. Rolf Erickson explained the Assessor's rationale for the value
at $800,000. The City Council reviewed the information and recommended a value of
$775,000 based on the information provided. Anderson moved, Martin seconded and
the motion passed unanimously. Motion passed unanimously.
Keri and Stephen Weiss 1392 Hunter Drive
Council Member Kathleen Martin recused herself from the discussion because the
Weiss's are her neighbors. Stephen Weiss requested a reduction of the value of the
property to $1,311,950 based on his research in his appeal packet submitted via e-mail.
The City Council reviewed the information provided by Mr. Weiss and Rolf Erickson to
reduce the $1,503,000 assessment. The City Council reviewed the information and
recommended a value of $1,450,000 based on the information provided. Anderson
moved, Pederson seconded and the motion passed. Motion passed 4 to 0 with
Council Member Martin recusing herself.
Douglas Ducharme 2192 Pinto Drive
Douglas Ducharme submitted his appeal packet via e-mail. Council reviewed the
information submitted by Ducharme. The property owner requested a value reduction to
the property based on neighboring properties. Rolf Erickson explained the Assessor's
rationale for the value at $911,000. The City Council reviewed the information and
recommended no change to the value of $911,000 based on the information provided.
Anderson moved, Pederson seconded and the motion passed unanimously. Motion
passed unanimously.
Medina City Council Meeting Minutes 1
April 8, 2015
Marianne Sharma 2633 Hamel Road
Marianne Sharma submitted her appeal packet via e-mail. Council reviewed the
information submitted by Sharma. The property owner requested a value of $700,000
based on comparable properties. Rolf Erickson explained the Assessor's office had
made an error on the property and the assessed value of $1,249,000 is incorrect. The
City Council reviewed the information and recommended a value of $700,000 based on
the information provided. Anderson moved, Pederson seconded and the motion passed
unanimously. Motion passed unanimously.
Paul Gannon 2150 Tamarack Drive
Gannon submitted his appeal packet via e-mail. Council reviewed the information
submitted by Gannon because of a mold issue that exists currently in the home. The
property owner requested a value of $600,000. Erickson explained the increase in value
was made to the property and not the home. He suggested a value of $628,000. The
City Council reviewed the information and recommended a value of $624,000 based on
the information provided. Cousineau moved, Pederson seconded and the motion
passed unanimously. Motion passed unanimously.
Ron Glover 1555 Hunter Drive
Glover submitted his appeal packet via e-mail. Council reviewed the information
submitted by Glover. The property owner requested a value of $2,043,000. Erickson
explained the increase in value. He suggested a value of $2,404,000. The City Council
reviewed the information and recommended a value of $2,375,000 based on the
information provided. Council Member Anderson moved and Council Member Pederson
seconded the motion. Council Member Martin questioned the assessed value and
methodology. Mr. Erickson stated the Assessor raised the entire neighborhood for 2015,
but there were no direct sale comparable for this property. and the motion passed.
Anderson moved, Pederson seconded and the motion passed. Motion passed 4 to 1
with Council Member Martin voting against the motion because she thought the
valuation was still high.
Ferenc Toth 1082 Oak Circle
Ferenc Toth requested a reduction of the assessed value. The City Council reviewed
the information provided by Mr. Toth. Council recommended a reduction from $309,000
to $301,000. Anderson moved, Pederson seconded and the motion passed
unanimously. Motion passed unanimously.
Recess from 8:18 p.m. to 8:20 p.m.
Dean Johnson 4700 County Road 19
Johnson submitted his appeal information to the City Council. Erickson recommended a
value of $835,000. The property was sold on a buy back agreement with the bank on
Dec. 18, 2013. Council reviewed the information submitted by Johnson and agreed with
Erickson's recommendation to reduce the assessment from $961,000 to $835,000
(Agricultural property at $360,000 and Commercial property at $475,000). Martin
moved, Anderson seconded and the motion passed unanimously. Motion passed
unanimously.
Medina City Council Meeting Minutes 2
April 8, 2015
Ashok Sunkavalli 1033 Jubert Trail
Mr. Sunkavalli did not have questions regarding his market value. He had some
concerns with Hennepin County's website information being incorrect regarding his
home. No action was taken. Erickson will provide information and there was no appeal.
Dale and Craig Considine 2265 Chestnut Road
Dale Considine submitted her appeal. Council reviewed the information submitted by
Considine. The property owner requested a lower value based on neighboring
properties. Rolf Erickson explained the Assessor's rationale for the value at $591,000.
The City Council reviewed the information and recommended a value of $567,000 based
on the information provided. Martin moved, Anderson seconded and the motion passed
unanimously. Motion passed unanimously.
Scott McGurl 4496 Bluebell Trail South
Rolf Erickson submitted information to the City Council and requested a value of
$893,000. Erickson reviewed the information and provided the City Council with
comparable properties. Council agreed with the value reduction from $974,000 to
$893,000. Martin moved, Pederson seconded and the motion passed unanimously.
Motion passed unanimously.
Bradley and Linda Moen 625 Navajo Road
Rolf Erickson submitted information to the City Council and requested a value of
$898,000. Erickson reviewed the information and provided the City Council with
comparable properties. Council agreed with the value reduction from $1,100,000 to
$898,000. Martin moved, Pederson seconded and the motion passed unanimously.
Motion passed unanimously.
Adjournment
Anderson moved, Martin seconded, to adjourn at 9:11 p.m. Motion passed
unanimously.
Bob Mitchell, Mayor
Attest:
Scott T. Johnson, City Administrator -Clerk
Medina City Council Meeting Minutes 3
April 8, 2015
This Page Intentionally Left Blank
Medina City Council Meeting Minutes 4
April 8, 2015
Agenda Item # 5 B
Member introduced the following resolution and moved its adoption:
CITY OF MEDINA
RESOLUTION NO.2015-##
RESOLUTION APPROVING AN AMEDNDED CONDITIONAL USE PERMIT FOR
THOMAS AND JILLENE KINGSTEDT (D/B/A PUPTOWN) AT 810 TOWER DRIVE
WHEREAS, the city of Medina (the "City") is a municipal corporation, organized and
existing under the laws of Minnesota; and
WHEREAS, on May 17, 2011, the City adopted Resolution 2011-39, granting a
conditional use permit to Thomas Kingstedt and Jillene Kingstedt (the "Applicants") to operate a
dog daycare, boarding and grooming facility known as PupTown at 810 Tower Drive, which is
legally described as Lot 3, Block 1, Grier Industrial Park, Hennepin County, Minnesota (the
"Property"); and
WHEREAS, the Applicants have requested an amendment to the conditional use permit
to increase the maximum number of dogs which were permitted to be kept on the Property
pursuant to Resolution 2011-39; and
WHEREAS, the amended conditional use permit was reviewed by the Planning
Commission on March 10, 2015 and following a public hearing thereon as required by law, the
Planning Commission recommended approval, subject to certain terms and conditions; and
WHEREAS, on April 7, 2015, the City Council reviewed the request for conformance
with city ordinances, considered the recommendations of the Planning Commission and heard
comments from the Applicants and other interested parties; and
WHEREAS, the City Council finds the Applicants have successfully demonstrated they
meet the criteria necessary to grant a conditional use permit as described in Section 825.39 of the
City Code and also demonstrated compliance with relevant requirements for the proposed use.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Medina,
Minnesota, that it should and hereby does approve an amended conditional use permit for
Thomas Kingstedt and Jillene Kingstedt subject to the following terms and conditions:
1) Maximum occupancy of the facility shall be limited to 90 dogs at a time between the
hours of 7 a.m. and 8 p.m. and overnight boarding shall be limited to 70 dogs at a time.
These maximums shall exclude animals exclusively on -site for grooming services. If the
outside play area is not freely accessible for the animals during daytime hours, the
maximum number of dogs shall be reduced to 60.
2) All dogs over six months of age staying at the facility shall be spayed or neutered.
Resolution No. 2015-##
April 21, 2015
3) Impervious, washable materials shall be required for floor finishes and wall finishes
below a height of 24" in all areas where animals will commonly be located.
4) The outdoor play area shall not be used between the hours of 8 p.m. and 8 a.m. daily, with
the exception of allowing the animals out in small groups (no more than six) for bathroom
breaks between the hours of 6:30 - 8 a.m. and 8 - 10 p.m.
5) Applicants agree to limit noise impacts from the outdoor play area to comply with
standards for noise pollution as adopted by the Minnesota Pollution Control Agency and
authorized by Minnesota Statute 116.07.
6) Animals within the outdoor play area shall be under direct staff supervision at all times, at
a ratio of no more than 25 dogs per employee, and dogs which bark frequently shall be
kept indoors.
7) The Applicants acknowledge that City regulations are intended to control noise and reduce
negative impacts of the use on surrounding properties. The limitations agreed to under
this conditional use permit are the minimum deemed necessary to accomplish the above
based on the Applicants' plans and application. The parties agree, however, that the City
retains the right to place additional or amended restrictions on the outdoor play area,
including limiting the number of dogs outside at a time, requiring a minimum ratio of
employees to dogs and other factors the City may deem necessary in the interest of
reducing noise impacts from the outdoor play area.
8) Waste in the indoor and outdoor areas shall be promptly picked up and placed in lined and
sealed containers. Veterinary waste such as medications or syringes shall be disposed of in
accordance with MPCA and OSHA regulations.
9) In the event grass coverage is not maintained in the play area and dirt is exposed, the
Applicants shall install wood chips or another pervious ground cover approved by the
City.
10) Outdoor waste storage containers will be sealed, lined, stored within an enclosed area,
and not visible from any street or right-of-way.
BE IT FURTHER RESOLVED that Resolution 2011-39 is hereby rescinded, the conditional
use permit and all relevant terms and conditions of said resolution having been incorporated
herein.
Resolution No. 2015-##
April 21, 2015
2
Dated April 21, 2015.
Attest:
By:
Scott T. Johnson, City Administrator -Clerk
By:
Bob Mitchell, Mayor
The motion for the adoption of the foregoing resolution was duly seconded by member
and upon vote being taken thereon, the following voted in favor thereof:
And the following voted against same: (Absent:)
Whereupon said resolution was declared duly passed and adopted.
Resolution No. 2015-##
April 21, 2015
3
Agenda Item # SC
Member introduced the following resolution and moved its adoption:
CITY OF MEDINA
RESOLUTION NO. 2015-
RESOLUTION GRANTING APPROVAL OF A CONDITIONAL USE PERMIT
TO JEFFREY AND SHIRLEY VARNEY FOR CONSTRUCTION
OF AN ACCESSORY STRUCTURE LOCATED AT 3985 COUNTY ROAD 19
WHEREAS, the city of Medina (the "City") is a municipal corporation, organized and
existing under the laws of Minnesota; and
WHEREAS, Jeffrey and Shirley Varney (the "Applicants") are owners of property
located at 3985 County Road 19 in Hennepin County, Minnesota (the "Property"), legally
described in Exhibit A, attached hereto; and
WHEREAS, the Applicants have requested approval from the City to construct an
accessory structure with a footprint of 10,080 square feet at the Property; and
WHEREAS, the City's zoning ordinance requires a conditional use permit under such
circumstances; and
WHEREAS, the Applicants have warranted that the proposed structure is to be utilized
for their private farm use and enjoyment and that no other commercial activities will occur within
the proposed structure; and
WHEREAS, the Planning Commission held a duly called public hearing on March 10,
2015, where testimony was heard from the Applicant, city staff, and other interested parties; and
WHEREAS, the Planning Commission recommended approval of a conditional use
permit, subject to certain terms and conditions, and
WHEREAS, the City Council reviewed the application for conformance with city
ordinances on April 7, 2015, considered the recommendations of the Planning Commission and
heard comments from the Applicant and other interested parties,
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Medina,
Minnesota that it should, and hereby does grant approval of a conditional use permit to Jeffrey
and Shirley Varney for construction of a 10,080 square foot accessory structure and total of seven
accessory structures totaling 32,252+- square feet, subject to the following conditions:
Resolution 2015-
April 21, 2015
1) The Applicants warrant that the pole building proposed is for private farming use only,
and that no other commercial and/or fee -based activities shall occur;
2) The Applicants shall install the best management practices approved by the city engineer
in order to manage stormwater runoff as shown on the survey dated 3/3/15;
3) The Applicants shall have the seed mix type approved by City staff prior to planting;
4) The Applicants shall plant coniferous trees a minimum of six foot in height and a
maximum of 20 feet on center along the east side of the proposed pole building and
relocated building;
5) This conditional use permit shall only be valid if the site containing the accessory
structures exceeds 40 acres in area. If the Applicants subdivide the Property in the future
in a manner which results in the parcel on which the accessory structures are located
being less than 40 acres in size, this conditional use permit shall be null and void. The
Applicant shall demolish the accessory buildings unless an amended conditional use
permit is obtained by the Applicant;
6) The Applicants shall abide by permitting requirements and follow the conditions of the
Building Official and Fire Marshal; and
7) The Applicants shall pay to the City a fee in the amount sufficient to pay for all costs
associated with the review of the Conditional Use Permit application.
Dated: April 21, 2015
Bob Mitchell, Mayor
Attest:
Scott T. Johnson, City Administrator -Clerk
The motion for the adoption of the foregoing resolution was duly seconded by member
upon vote being taken thereon, the following voted in favor thereof:
and the following voted against same:
Whereupon said resolution was declared duly passed and adopted.
Resolution 2015-
April 21, 2015
2
Exhibit A
Legal Description of Subject Property
The Northwest quarter of Section 7, Township 118 North, Range 23 West of the 5`h Principal
Meridian, except the Rest 885.50 feet of the North 1980.00 feet thereof; also except that part of
said Northwest quarter described as follows: Beginning at a point on the north line of said
Northwest quarter distant 425.00 feet west of the northeast corner of said Northwest quarter;.
thence south perpendicular to said north line a distance of 160.00 feet; thence southwesterly
deflecting right 35 degrees a distance of 375.00 feet; thence west deflecting right 55 degrees a
distance of 893.00 feet; thence north deflecting right 90 degrees a distance of 467.18 feet to said
north line; thence east along said north line to the point of beginning.
Resolution 2015-
April 21, 2015
3
Agenda Item # 7A1
MEMORANDUM
TO: Honorable Mayor and City Council Members
FROM: Steve Scherer, Public Works Director
DATE: April 13, 2015
MEETING: April 21, 2015
SUBJECT: Tower Drive, Kilkenny Lane and Hamel Road Utility and Street
Improvement Project — Assessment Hearing - Public Hearing
Background
At the City Council meeting on April 21, 2015, there will be a public hearing for the proposed
assessments for the Tower Drive, Kilkenny Lane and Hamel Road Utility and Street
Improvement Project. Staff has prepared an assessment roll showing the proposed amounts of
assessment for each parcel affected by the improvements in accordance with the City of
Medina's assessment policy.
Questions were brought up at the neighborhood meeting about the calculations on Hamel Rd.
The assessments for Hamel road were calculated in two different segments, east and west of
Tower Drive. The assessment roll being adopted reflects the lower of the two calculations being
charged to the property owners. This results in the city adding $47,857.13 to what was originally
proposed as the city share.
A public hearing will be opened; oral or written objections will be heard at this time. Any
persons wishing to appeal must submit a written and signed objection, either with the City Clerk,
or at the time of public hearing with the presiding officer. After the public hearing is closed,
motions on the resolutions are made.
I. Assessment Hearing
The assessment hearing may be adjourned and continued to another time. If the
assessment hearing is adjourned, then proper notice stating the record, the date, time
and place of the continuation of the hearing must be specified.
A. Resolution Adopting Assessment Roll: At the assessment hearing the Council shall
hear and consider all objections to the proposed assessment, whether presented orally
or in writing. The Council may change or amend the proposed assessment as to any
parcel. Council must by resolution adopt the special assessment against the lands
named in the assessment roll. Once the assessment roll is adopted, the assessments
are set and become liens against the properties listed. The Council must prepare a
record of the proceedings and written findings as to the amount of the assessment roll
at this hearing.
B. Council Decides Interest of Special Assessments: Special assessments may bear
interest at any rate the Council determines. In setting the rate, the Council should
make sure there is a reasonable relationship between the assessment interest rate and
the bond interest rate if the City is issuing bonds to finance the project. If the City
finances the project with funds on hand without using bonds, the Council will want to
consider the interest rate the City would otherwise have earned on the funds.
C. Council Decides Payment Timelines: The Council must also decide the number of
years over which the property owners may pay the assessment. The statutes permit
payment over a period of not more than 30 years.
If the assessments for the Tower Drive, Kilkenny Lane and Hamel Road Utility and Street
Improvement Project are adopted, the Finance Department will invoice each property involved
and instruct them through the assessment process. It is recommended that if any changes are
made to the assessment roll, that they comply with the City's assessment policy. It is the
recommendation of the Finance Department that interest is set at 5.00% and payment be allowed
over 15 years.
Recommended Resolution Approval:
Recommended Motion: Approve Resolution Adopting Assessment Roll for the Tower Drive,
Kilkenny Lane and Hamel Road Utility and Street Improvement Project.
Member introduced the following resolution and moved its adoption:
CITY OF MEDINA
RESOLUTION NO.2015-xx
RESOLUTION ADOPTING ASSESSMENT ROLL FOR
TOWER DRIVE, KILKENNY LANE AND HAMEL ROAD
UTILITY & STREET IMPROVEMENT PROJECT
WHEREAS, the city administrator -clerk has, with the assistance of the public works
director and the city finance director, prepared a proposed roll regarding the assessment of benefited
properties for a portion of the cost of the Tower Drive, Kilkenny Lane and Hamel Road street
improvement project which consists of street, storm water, sidewalk and utility improvements; and
WHEREAS, pursuant to notice as required by law, the city council conducted a public
hearing on April 21, 2015, with regard to the proposed assessments and heard and passed upon all
objections to the proposed assessment.
NOW, THEREFORE, BE IT RESOLVED by the city council of the city of Medina,
Minnesota, as follows:
1. The proposed assessment, a copy of which is attached hereto and made a part hereof,
is hereby accepted and shall constitute a special assessment against the lands named therein, and
each tract of land therein included is hereby found to be benefited by the improvement in the
amount of the assessment levied against it.
2. The special assessment shall be payable in equal annual installments extending over
a period of 15 years, the first installment to be payable on or before the first Monday in January,
2016, and shall bear interest at the rate of 5.00% per annum from the date of the adoption of this
assessment resolution. To the first installment shall be added interest on the entire assessment from
the date of this resolution until December 31, 2016. To each subsequent installment when due shall
be added interest for one year on all unpaid installments.
3. The owner of any property so assessed may, at any time prior to November 15,
2015, pay the whole of the assessment on such property to the city finance director, with interest
accrued to the date of payment, except that no interest shall be charged if the entire assessment is
paid within 30 days of the adoption of the assessment. Thereafter, any owner may pay to the city
finance director the entire amount of the assessment remaining unpaid, with interest accrued to
December 31 of the year in which such payment is made. Such payment must be made before
November 15 or interest will be charged through December 31 of the next succeeding year.
4. The city administrator -clerk shall forthwith transmit a certified duplicate of this
resolution to the county auditor to be extended on the property tax lists of the county and such
assessments shall be collected and paid over in the same manner as other municipal taxes.
Resolution No. 2015-xx
April 21, 2015
Dated: April 21, 2015.
Bob Mitchell, Mayor
ATTEST:
Scott T. Johnson, City Administrator -Clerk
The motion for the adoption of the foregoing resolution was duly seconded by member _ and
upon vote being taken thereon, the following voted in favor thereof:
and the following voted against same:
Whereupon said resolution was declared duly passed and adopted.
Resolution No. 2015-xx 2
April 21, 2015
Map
ID
PM
TAX NAME
Total Assessment
1
1211823230061
GLEN LINCOLN PARTNERS
$52,044.56
2
1211823230014
TIMOTHY R CAVANAUGH
$44,238.36
3
1211823230017
JAMES H COX JR
$39,844.64
4
1211823230020
LARRY H GROTH
$39,118.43
5
1211823230022
ANGEL M PEREZ
$3,625.00
6
1211823230023
GLEN LINCOLN PARTNERS
$3,625.00
7
1211823230024
CITY OF MEDINA
$41,660.50
8
1211823230030
RHAGEN INVESTMENTS LLC
$33,926.22
9
1211823230042
GLEN LINCOLN PARTNERS
$7,747.54
9a
1211823230041
GLEN LINCOLN PARTNERS
$7,747.54
9b
1211823230040
GLEN LINCOLN PARTNERS
$7,747.54
9c
1211823230039
GLEN LINCOLN PARTNERS
$7,747.54
9d
1211823230038
GLEN LINCOLN PARTNERS
$7,747.54
9e
1211823230037
GLEN LINCOLN PARTNERS
$7,747.54
9f
1211823230036
GLEN LINCOLN PARTNERS
$7,747.54
9g
1211823320027
GLEN LINCOLN PARTNERS
$7,747.54
9h
1211823320026
GLEN LINCOLN PARTNERS
$7,747.54
10
1211823230048
TOWER MANAGEMENT SERV LLC
$48,123.05
11
1211823230055
NEWVESCO LLC
$86,546.84
12
1211823310020
MICHAEL H MCGLENNEN
$11,528.01
13
1211823320003
PAUL T COGHLAN
$44,062.26
14
1211823320005
FOUR LEAF INVESTMENTS LLC
$25,443.42
15
1211823320007
FOUR LEAF INVESTMENTS LLC
$23,961.55
16
1211823320008
FOUR LEAF INVESTMENTS LLC
$23,979.06
17
1211823320010
ANITA D LANG
$21,499.28
18
1211823320013
R A P HOLDINGS LLC
$3,625.00
19
1211823320014
LORRAINE OWINGS
$25,420.81
20
1211823320023
THOMAS F DYKHOFF
$11,402.54
21
1211823320024
SLP ENTERPRISES LLC
$9,612.59
22
1211823320025
CRAIG & RACHEL BROLIN
$9,639.31
23
1211823320028
LJJ HOLDINGS LLC
$48,143.52
24
1211823320030
TZ PROPERTY LLC
$27,323.10
25
1211823320032
MEDINA PROPERTIES INC
$56,107.12
26
1211823230062
KELLY PATRICK NEAL
$48,704.01
27
1211823230063
CITY OF MEDINA
$42,241.46
28a
1211823320041
ROBERT T STAUBER
$6,787.89
28b
1211823320042
ROBERT T STAUBER
$9,343.72
28c
1211823320043
BRITTA K HJERTSTEDT & JOHN A VINCENT
$9,343.72
28d
1211823320044
KIRKLAND & JENNIFER SMITH
$9,343.72
29
1211823320001
STAUBER & ROSATI LLC
$26,543.82
30
1211823310047
JOHN W RASKOB
$4,506.32
$961,042.69
Resolution No. 2015-xx
April 21, 2015
3
2
14
28
15
16
Tower Drive, Hamel Road, and Kilkenny Lane
29
Street and Utility Improvement Project
Estimated Assessment Amounts
26
12
Legend
Potential Assessment Area
Project Area
ELM CREEK
Tower Drive Street Improvements
Hamel Road West Street Improvement
Mapl
D
PID
TAX_NAME
Lots
% of
Lots
Corner
Factor
Assessment
Units w/ corner
factor)
Adjusted
Share of
Assessment
Assessment
Amount
Frontage
% of
Frontage
Lot Area
Commercial
Factor
Area w/
Com Factor
% of Area
(w/ Comm
Factor)
Combined
Frontage
and Area %
Corner
Factor
Assessment
Units (w/
Corner Factor)
Adjusted
Share of
Assessment
Assessment
Amount
1
1211823230061
GLEN LINCOLN PARTNERS
1
0.08
1.00
0.08
0.09
27,136.36
0.00
0.00
0.00
5.00
0.00
0.00
0.00
0.00
0
0
0.00
2
1211823230014
TIMOTHY R CAVANAUGH
1
0.08
1.00
0.08
0.09
27,136.36
0.00
0.00
0.00
5.00
0.00
0.00
0.00
0.00
0
0
0.00
3
1211823230017
JAMES H COXJR
1
0.08
1.00
0.08
0.09
27,136.36
0.00
0.00
0.00
5.00
0.00
0.00
0.00
0.00
0
0
0.00
4
1211823230020
LARRY H GROTH
1
0.08
1.00
0.08
0.09
27,136.36
0.00
0.00
0.00
5.00
0.00
0.00
0.00
0.00
0
0
0.00
5
1211823230022
ANGEL M PEREZ
0
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
5.00
0.00
0.00
0.00
0.00
0
0
0.00
6
1211823230023
GLEN LINCOLN PARTNERS
0
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
5.00
0.00
0.00
0.00
0.00
0
0
0.00
7
1211823230024
CITY OF MEDINA
1
0.08
1.00
0.08
0.09
27,136.36
0.00
0.00
0.00
5.00
0.00
0.00
0.00
0.00
0
0
0.00
8
1211823230030
RHAGEN INVESTMENTS LLC
1
0.08
1.00
0.08
0.09
27,136.36
0.00
0.00
0.00
5.00
0.00
0.00
0.00
0.00
0
0
0.00
9
1211823230042
GLEN LINCOLN PARTNERS
1
0.08
1.00
0.08
0.09
27,136.36
0.00
0.00
0.00
5.00
0.00
0.00
0.00
0.00
0
0
0.00
9a
1211823230041
GLEN LINCOLN PARTNERS
9b
1211823230040
GLEN LINCOLN PARTNERS
9c
1211823230039
GLEN LINCOLN PARTNERS
1211823230037
GLEN LINCOLN PARTNERS
GLEN LINCOLN PARTNERS
1101211823230038
1211823230036
GLEN LINCOLN PARTNERS
1211823320027
GLEN LINCOLN PARTNERS
1211823320026
GLEN LINCOLN PARTNERS
10
1211823230048
TOWER MANAGEMENT SERV LLC
1
0.08
1.00
0.08
0.09
27,136.36
0.00
0.00
0.00
5.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
11
1211823230055
NEWVESCO LLC
0
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
5.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
12
1211823310020
MICHAEL H MCGLENNEN
0
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
1.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
131211823320003
PAULTCOGHLAN
0
0.00
0.00
0.00
0.00
0.00
174.00
0.13
0.60
1.00
0.60
0.04
0.09
1.00
0.09
0.11
18,800.56
14
1211823320005
FOUR LEAF INVESTMENTS LLC
0
0.00
0.00
0.00
0.00
0.00
129.00
0.09
0.42
1.00
0.42
0.03
0.06
1.00
0.06
0.08
13,738.43
15
1211823320007
FOUR LEAF INVESTMENTS LLC
0
0.00
0.00
0.00
0.00
0.00
120.00
0.09
0.40
1.00
0.40
0.03
0.06
1.00
0.06
0.08
12,861.87
16
1211823320008
FOUR LEAF INVESTMENTS LLC
0
0.00
0.00
0.00
0.00
0.00
120.00
0.09
0.40
1.00
0.40
0.03
0.06
1.00
0.06
0.08
12,897.44
17
1211823320010
ANITA D LANG
0
0.00
0.00
0.00
0.00
0.00
124.00
0.09
0.45
5.00
2.27
0.16
0.13
1.00
0.13
0.17
28,002.81
18
1211823320013
R A P HOLDINGS LLC
0
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
5.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
19
1211823320014
LORRAINE OWINGS
0
0.00
0.00
0.00
0.00
0.00
136.00
0.10
0.37
5.00
1.87
0.13
0.12
0.50
0.06
0.08
12,904.66
20
1211823320023
THOMAS F DYKHOFF
0
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
1.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
21
1211823320024
SLP ENTERPRISES LLC
0
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
1.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
22
1211823320025
CRAIG & RACHEL BROLIN
0
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
1.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
23
1211823320028
UJ HOLDINGS LLC
1
0.08
0.50
0.04
0.05
13,568.18
193.00
0.14
0.55
5.00
2.77
0.20
0.17
0.50
0.09
0.11
18,783.80
24
1211823320030
TZ PROPERTY LLC
0
0.00
0.00
0.00
0.00
0.00
120.00
0.09
0.77
5.00
3.83
0.28
0.18
0.50
0.09
0.12
20,025.42
25
1211823320032
MEDINA PROPERTIES INC
1
0.08
0.50
0.04
0.05
13,568.18
0.00
0.00
0.00
5.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
26
1211823230062
KELLY PATRICK NEAL
1
0.08
1.00
0.08
0.09
27,136.36
0.00
0.00
0.00
5.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
1211823230063
CITY OF MEDINA
1
0.08
1.00
0.08
0.09
27,136.36
0.00
0.00
0.00
5.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
ite7
1211823320041
ROBERT T STAUBER
0
0.00
0.00
0.00
0.00
0.00
120.00
0.09
0.40
1.00
0.40
0.03
0.06
1.00
0.06
0.08
12,826.33
i1211823320042
1211823320043
ROBERT T STAUBER
BRITTA K HJERTSTEDT & JOHN A VINCENT
1211823320044
KIRKLAND & JENNIFER SMITH
29
1211823320001
STAUBER & ROSATI LLC
0
0.00
0.00
0.00
0.00
0.00
124.00
0.09
0.90
1.00
0.90
0.07
0.08
1.00
0.08
0.10
17,158.68
30
1211823310047
JOHN W RASKOB
0
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
1.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
12
1.00
11
0.92 1.00 298.500.00 1360.00
1.00
5.27
106.00
13.86
1.00
1.00
8.50
0.76
1.00
168.000.00
Hamel Road East Street Improvement
Kilkenny Lane Street Improvements
Tower Drive Watermain Improvements
MapID
Hamel
Front
% Frontage
Lot Area
Commercial
Factor
Area w/
Com Factor
%Area (w/
commercial
factor)
Combined
Frontage and
Area %
Corner
Factor
Assessment
Units (w/
Corner Factor)
Adjusted
Share of
Assessment
Assessment
Amount
Lots
% of Lots
Corner
Factor
Assessment
Units (w/
Corner Factor)
Adjusted
Share of
Assessment
Assessment
Amount
Lots
Frontage
Share of
Assessment
Assessment
Amount
1
0.00
0.00
0.00
5.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
1.00
213.00
0.10
10,184.03
2
0.00
0.00
0.00
5.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
1.00
203.00
0.09
9,705.91
3
0.00
0.00
0.00
5.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
1.00
110.00
0.05
5,259.36
4
0.00
0.00
0.00
5.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
1.00
100.00
0.05
4,781.24
5
0.00
0.00
0.00
5.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
1.00
0.20
1.00
0.20
0.25
3,625.00
0.00
0.00
0.00
0.00
6
0.00
0.00
0.00
5.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
1.00
0.20
1.00
0.20
0.25
3,625.00
0.00
0.00
0.00
0.00
7
0.00
0.00
0.00
5.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
1.00
200.00
0.09
9,562.47
8
0.00
0.00
0.00
5.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
1.00
61.00
0.03
2,916.55
9
0.00
0.00
0.00
5.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
1.00
489.00
0.22
23,380.24
10
0.00
0.00
0.00
5.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
1.00
159.00
0.07
7,602.17
11
396.00
0.34
4.87
5.00
24.36
0.74
0.54
1.00
0.54
0.59
86,546.84
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
12
147.00
0.13
0.54
1.00
0.54
0.02
0.07
1.00
0.07
0.08
11,528.01
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
13
0.00
0.00
0.00
1.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
14
0.00
0.00
0.00
1.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
15
0.00
0.00
0.00
1.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
16
0.00
0.00
0.00
1.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
17
0.00
0.00
0.00
5.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
8
0.00
0.00
0.00
5.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
1.00
0.20
1.00
0.20
0.25
3,625.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
5.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
1.00
0.20
0.50
0.10
0.13
1,812.50
0.00
0.00
0.00
0.00
145.00
0.13
0.55
1.00
0.55
0.02
0.07
1.00
0.07
0.08
11,402.54
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
119.00
0.10
0.56
1.00
0.56
0.02
0.06
1.00
0.06
0.07
9,612.59
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
119.00
0.10
0.57
1.00
0.57
0.02
0.06
1.00
0.06
0.07
9,639.31
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
5.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
5.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
1.00
0.20
0.50
0.10
0.13
1,812.50
0.00
0.00
0.00
0.00
178.00
0.15
1.15
5.00
5.76
0.18
0.17
0.50
0.08
0.09
13,164.39
0.00
0.00
0.00
0.00
0.00
1.00
307.00
0.14
14,678.39
0.00
0.00
0.00
5.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
1.00
167.00
0.08
7,984.66
0.00
0.00
0.00
5.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
1.00
208.00
0.09
9,944.97
0.00
0.00
0.00
1.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
29
0.00
0.00
0.00
1.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
30
45.00
0.04
0.57
1.00
0.57
0.02
0.03
1.00
0.03
0.03
4,506.32
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
1149.00
8.81
32.91
0.92
146,400.00 5.00
0.80
14,500.00
2217.00
106,000.00
Tower Drive Lateral Sewer Improvements
Tower Drive Utility Services
Hamel Road (west) Watermain Hamel Road (west) Sewer Lateral
Improvements
Improvements
Hamel Road (west) Utility Services
Lots
Frontage
Share of
Assessment
Assessment
Amount
Water Utility
Services
Sewer Utility
Services
Total Utility
Services
Share of
Assessment
Assessment
Amount
Lots
Frontage
Share of
Assessment
Assessment
Amount
Lots
Frontage
Share of
Assessment
Assessment
Amount
Water
Utility
Services
Sewer
Utility
Services
Total
Utility
Services
Share of
Assessment
Assessment
Amount
1.00
213.00
0.10
5,284.17
2.00
2.00
4.00
0.16
9,440.00
0.00
0
0
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0
0.00
1.00
203.00
0.09
5,036.08
1.00
0.00
1.00
0.04
2,360.00
0.00
0
0
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0
0.00
1.00
110.00
0.05
2,728.91
1.00
1.00
2.00
0.08
4,720.00
0.00
0
0
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0
0.00
1.00
100.00
0.05
2,480.83
1.00
1.00
2.00
0.08
4,720.00
0.00
0
0
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0
0
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0
0
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0
0.00
1.00
200.00
0.09
4,961.66
0.00
0.00
0.00
0.00
0.00
0.00
0
0
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0
0.00
1.00
61.00
0.03
1,513.31
1.00
0.00
1.00
0.04
2,360.00
0.00
0
0
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0
0.00
1.00
489.00
0.22
12,131.26
2.00
1.00
3.00
0.12
7,080.00
0.00
0
0
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0
0.00
--
---------------
1.00
159.00
0.07
3,944.52
2.00
2.00
4.00
0.16
9,440.00
0.00
0
0
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0
0
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
1.00
174
0.14
14,570.39
1.00
174.00
0.14
0.00
4.00
0.00
4.00
0.25
14,500.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
1.00
129
0.10
10,802.18
1.00
129.00
0.10
0.00
1.00
0.00
1.00
0.0625
3,625.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
1.00
120
0.10
10,048.54
1.00
120.00
0.10
0.00
1.00
0.00
1.00
0.0625
3,625.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
1.00
120
0.10
10,048.54
1.00
120.00
0.10
0.00
1.00
0.00
1.00
0.0625
3,625.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0
0.00
0.00
0.00
0.00
0.00
0.00
1.00
0.00
1.00
0.0625
3,625.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
1.00
136
0.11
11,388.35
1.00
136.00
0.11
0.00
1.00
0.00
1.00
0.0625
3,625.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0
0.00
0.00
0.00
0.00
0.00
0.00
1.00
1.00
0.04
2,360.00
1.00
193
0.16
16,161.41
1.00
193.00
0.16
0.00
1.00
0.00
1.00
0.0625
3,625.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
1.00
120
0.10
10,048.54
1.00
120.00
0.10
0.00
1.00
0.00
1.00
0.0625
3,625.00
1.00
307.00
0.14
7,616.15
2.00
1.00
3.00
0.12
7,080.00
0.00
0
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0
0.00
1.00
167.00
0.08
4,142.99
2.00
2.00
4.00
0.16
9,440.00
0.00
0
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0
0.00
1.00
208.00
0.09
5,160.13
0.00
0.00
0.00
0.00
0.00
0.00
0
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
1.00
120
0.10
10,048.54
1.00
120.00
0.10
0.00
4.00
0.00
4.00
0.25
14,500.00
29
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
1.00
124
0.10
10,383.50
1.00
124.00
0.10
0.00
1.00
0.00
1.00
0.0625
3,625.00
30
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0
0.00
2217.00
1.00
55,000.00
14.00 11.00 25.00 1.00 59,000.00 9.00 1236.00
1.00 103,500.00 9.00 1236.00
1.00
0.00
16.00
0.00
16.00
1.00
58,000.00
Total Assessment
Se
(Hamel Separate) )
Combined Hamel Road
MapID
Frontage
% of
Frontage
Lot Area
Commercial
Factor
Area w/ Com
Factor
% of Area (w/
Comm Factor)
Combined
Frontage and
Area %
Corner
Factor
Assessment
Units (w/
Corner Factor)
Adjusted
Share of
Assessment
Assessment
Amount
(Hamel)
Difference
Hamel
Adjust
Total Assessment
(Hamel Adjusted)
1
$52,044.56
0.00
0
0.00
5.00
0
0
0
0
0
0
0.00
0.00
52,044.56
2
$44,238.36
0.00
0
0.00
5.00
0
0
0
0
0
0
0.00
0.00
44,238.36
3
$39,844.64
0.00
0
0.00
5.00
0
0
0
0
0
0.00
0.00
0.00
$39,844.64
4
$39,118.43
0.00
0.00
0.00
5.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
$39,118.43
5
$3,625.00
0.00
0.00
0.00
5.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
$3,625.00
6
$3,625.00
0.00
0.00
0.00
5.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
$3,625.00
7
$41,660.50
0.00
0.00
0.00
5.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
$41,660.50
8
$33,926.22
0.00
0.00
0.00
5.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
$33,926.22
9
$7,747.54
0.00
0.00
0.00
5.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
$7,747.54
9a
$7,747.54
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
$7,747.54
9b
$7,747.54
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
$7,747.54
9c
$7,747.54
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
$7,747.54
9d
$7,747.54
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
$7,747.54
9e
$7,747.54
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
$7,747.54
9f
$7,747.54
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
$7,747.54
9g
$7,747.54
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
$7,747.54
9h
$7,747.54
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
$7,747.54
10
$48,123.05
0.00
0.00
0.00
5.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
$48,123.05
11
$86,546.84
396.00
0.16
4.87
5.00
24.36
0.52
0.34
1.00
0.34
0.39
123,837.28
37,290.44
0.00
$86,546.84
12
$11,528.01
147.00
0.06
0.54
1.00
0.54
0.01
0.04
1.00
0.04
0.04
12,817.61
1,289.60
0.00
$11,528.01
13
$47,870.94
174.00
0.07
0.60
1.00
0.60
0.01
0.04
1.00
0.04
0.05
14,991.87
-3,808.69
-3,808.69
$44,062.26
14
$28,165.62
129.00
0.05
0.42
1.00
0.42
0.01
0.03
1.00
0.03
0.04
11,016.24
-2,722.19
-2,722.19
$25,443.42
15
$26,535.42
120.00
0.05
0.40
1.00
0.40
0.01
0.03
1.00
0.03
0.03
10,288.00
-2,573.87
-2,573.87
$23,961.55
16
$26,570.99
120.00
0.05
0.40
1.00
0.40
0.01
0.03
1.00
0.03
0.03
10,305.52
-2,591.93
-2,591.93
$23,979.06
17
$31,627.81
124.00
0.05
0.45
5.00
2.27
0.05
0.05
1.00
0.05
0.06
17,874.28
-10,128.52
-10,128.52
$21,499.28
18
$3,625.00
0.00
0.00
0.00
5.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
$3,625.00
19
$29,730.51
136.00
0.05
0.37
5.00
1.87
0.04
0.05
0.50
0.02
0.03
8,594.96
-4,309.70
-4,309.70
$25,420.81
20
$11,402.54
145.00
0.06
0.55
1.00
0.55
0.01
0.03
1.00
0.03
0.04
12,693.71
1,291.17
0.00
$11,402.54
21
$9,612.59
119.00
0.05
0.56
1.00
0.56
0.01
0.03
1.00
0.03
0.03
10,827.42
1,214.83
0.00
$9,612.59
22
$9,639.31
119.00
0.05
0.57
1.00
0.57
0.01
0.03
1.00
0.03
0.03
10,870.42
1,231.11
0.00
$9,639.31
23
$54,498.39
193.00
0.08
0.55
5.00
2.77
0.06
0.07
0.50
0.03
0.04
12,428.94
-6,354.87
-6,354.87
$48,143.52
24
$35,511.47
120.00
0.05
0.77
5.00
3.83
0.08
0.06
0.50
0.03
0.04
11,837.05
-8,188.37
-8,188.37
$27,323.10
25
$56,107.12
178.00
0.07
1.15
5.00
5.76
0.12
0.10
0.50
0.05
0.06
17,714.19
4,549.79
0.00
$56,107.12
26
$48,704.01
0.00
0.00
0.00
5.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
$48,704.01
27
$42,241.46
0.00
0.00
0.00
5.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
$42,241.46
28a
$9,343.72
120.00
0.05
0.40
1.00
0.40
0.01
0.03
1.00
0.03
0.03
10,270.50
-2,555.82
-2,555.82
$6,787.89
28b
$9,343.72
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
$9,343.72
28c
$9,343.72
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
$9,343.72
28d
$9,343.72
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
$9,343.72
29
$31,167.17
124.00
0.05
0.90
1.00
0.90
0.02
0.03
1.00
0.03
0.04
12,535.33
-4,623.35
-4,623.35
$26,543.82
30
$4,506.32
45.00
0.02
0.57
1.00
0.57
0.01
0.02
1.00
0.02
0.02
5,496.68
990.36
0.00
$4,506.32
$1,008,900.00
2509.00
1.00
14.08
46.78
1.00
1.00
0.861428549
1 314400
0.00
$961,042.69
MEMORANDUM
TO: City Council, through City Administrator Scott Johnson
FROM: Tom Kellogg, City Engineer
DATE: April 14, 2015
MEETING: April 21, 2015
SUBJECT: Tower Drive, Kilkenny Lane and Hamel Road Utility and Street
Improvement Project Bid Acceptance
Background:
On January 20, 2015 the City Council adopted Resolution No. 2015-14 approving the Tower
Drive, Kilkenny Lane and Hamel Road Utility and Street Improvement Project plans and
specifications and authorizing advertising for bids. Bids were opened at 10:00 am on March 25,
2015. Eight bids were opened with the low bid submitted by Astech Corporation in the amount
of $1,997,319.20. The low bid is approximately 9.2% below the engineer's estimate of
$2,199,801.5.
In the interest of conserving paper we have not attached the fifteen page Project Bid Abstract to
this memo. A copy of the Project Bid Abstract is available at City Hall for your review.
City Council Action Requested:
Adopt the Resolution accepting the low bid for the Tower Drive, Kilkenny Lane and Hamel
Road Utility and Street Improvement Project from Astech Corporation in the amount of
$1,997,319.20.
Member introduced the following resolution and moved its adoption:
CITY OF MEDINA
RESOLUTION NO.
RESOLUTION ACCEPTING BIDS AND AWARDING THE CONTRACT
WHEREAS, pursuant to an advertisement for bids for the 2015 Tower Drive, Kilkenny Lane and
Hamel Road Utility and Street Improvement Project, the improvement of city roadway's including:
Tower Drive, Kilkenny Lane, and Hamel Road by regrading and improving the road surface, drainage,
watermain, and sanitary sewer, bids were received, opened, and tabulated according to the law, and
the following 8 bids were received complying with the advertisement:
Grand Total Bid
ASTECH Corp.
LaTour Construction, Inc.
Kuechle Underground, Inc.
New Look Contracting, Inc.
Meyer Contracting, Inc.
Geislinger and Sons, Inc.
Northdale Construction Co., Inc.
Veit & Company, Inc.
$1,997,319.20
$2,173,763.19
$2,196,469.88
$2,341,000.00
$2,376,404.44
$2,462,346.45
$2,472,735.93
$2,560,114.75
AND WHEREAS, it appears that ASTECH Corp. of St. Joseph, MN is the lowest responsible
bidder for both the Base Bid and Base with Alternate Bid.
NOW, THEREFORE, BE IT RESOLVED by the city council of the City of Medina, Minnesota,
as follows:
1. The Mayor and City Administrator are hereby authorized and directed to enter into the
attached contract with ASTECH Corp. in the name of the City of Medina for the
improvement of city roadway's including: Tower Drive, Kilkenny Lane, and Hamel Road by
regrading and improving the road surface, drainage, watermain, and sanitary sewer according to
the plans and specifications therefor approved by the City Council and on file in the
office of the City Administrator.
2. The City Administrator is hereby authorized and directed to return forthwith to all
bidders the deposits made with their bids, except that the deposits of the successful bidder
and the next lowest bidder shall be retained until a contract has been signed.
433275 RHB ME230-1PW
1
Dated: April 21, 2015
Bob Mitchell, Mayor
ATTEST:
Scott T. Johnson, City Administrator -Clerk
The motion for the adoption of the foregoing resolution was duly seconded by member
thereof:
and upon vote being taken thereon, the following voted in favor
and the following voted against same:
Whereupon said resolution was declared duly passed and adopted.
433275 RHB ME230-1PW
2
Agenda Item # 7 B
Member _ introduced the following resolution and moved its adoption:
CITY OF MEDINA
RESOLUTION NO.2015-xx
RESOLUTION RECEIVING FEASIBILITY REPORT AND CALLING
FOR PUBLIC HEARING ON INDEPENDENCE BEACH IMPROVEMENT PROJECT
AND LEVYING SPECIAL ASSESSMENTS FOR SAME
WHEREAS, a feasibility report has been prepared by Steve Scherer as the city's Public
Works Director regarding a street improvement project for the Independence Beach
neighborhood; and
WHEREAS, the project consists of overlay and shouldering work in the areas described
in the report; and
WHEREAS, the report provides information regarding whether the project is necessary,
cost-effective and feasible.
NOW, THEREFORE, BE IT RESOLVED, by the city council of the city of Medina, as
follows:
1. The feasibility report is hereby accepted and the project is determined to be
necessary, cost-effective and feasible.
2. The project shall be constructed using the City's 2015 material bids for the
overlay portions of the work.
3. The city council shall consider the making of such improvements in accordance
with the feasibility report and assessing benefited properties in accordance with the city's special
assessment policy and pursuant to Minn. Stat., Chapter 429. The estimated total cost of the
project is as follows:
Independence Beach $266,668
4. Public hearings to consider the making of such improvement and the levying of
special assessments related thereto shall be held at 7:00 p.m. in the council chambers at Medina
city hall on the following dates:
Independence Beach May 19, 2015
5. City staff is authorized and directed to prepare plans and specifications for
making the project.
Resolution No. 2015-xx
April 21, 2015
6. City staff is directed to prepare the appropriate notices for the improvement
hearings and assessment hearings and to cause the proper published and mailed notices to be
given for the public hearings as required by law and in accordance with the above schedule.
7. The amount of the project to be specially assessed against benefited properties in
accordance with the city's special assessment policy and Minn. Stat. Chapter 429 is as follows:
Independence Beach $133,334
8. The city clerk or their designee, with the assistance of city staff, shall forthwith
calculate the proper amount to be specially assessed for each such improvement against every
assessable lot, piece or parcel of land within the area affected without regard to cash valuation
and shall file a copy of the proposed assessment in the clerk's office at city hall.
Dated: April 21, 2015
Bob Mitchell, Mayor
Attest:
Scott T. Johnson, City Administrator -Clerk
The motion for the adoption of the foregoing resolution was duly seconded by member and
upon vote being taken thereon, the following voted in favor thereof:
And the following voted against same:
Whereupon said resolution was declared duly passed and adopted.
Resolution No. 2015-xx 2
April 21, 2015
1VIEDINA
Feasibility Report
Independence Beach Overlay Project
City of Medina
Prepared by: Steve Scherer,
Public Works Director
City of Medina — Independence Beach Overlay Project
Table of Contents
Table of Contents 2
1.0 Introduction 3
2.0 Summary and Recommendations 4
3.0 Street Improvements 5
4.0 Figure 1 — Typical Section — Overlay
5.0 Cost Summary 6
Table 1 — Proposed Improvements Cost Summary 7
6.0 Funding Options 8
7.0 Project Schedule 9
Appendix A — Cost Estimate A-1
Appendix B — Map of Assessment Area and Proposed Improvements B-1
Independence Beach Overlay Project Page 2
City of Medina — Independence Beach Overlay Project
1.0 Introduction
City staff has requested this report to determine the feasibility of improvements to the following
residential streets located in the Independence Beach area: Lakeshore, Ardmore, Brook, Balsam,
Pine, Walnut, Fern, Maple, Aspen, Birch, and Cedar.
Most of the existing streets were installed at the time the utilities were put in around 1975 with
the exception of Aspen, Birch, and a portion of Walnut, where the curb and gutter is in place.
Those portions were put in in the early eighties. More recently, most of the streets were overlaid
in sections between the late 90s and 2002 and then patched and seal coated in 2009. Public works
would like to preserve what is left of the streets with limited milling and a complete overlay
throughout the neighborhood, with a life expectancy of around ten years. The existing utilities
will be at the end of their life the next time the streets need to be repaired, and the project will
likely be a complete reconstruct at that time.
A cost analysis is also discussed and is presented in the Cost Summary section. A detailed cost
estimate of the proposed improvements is presented in Appendix A.
Independence Beach Overlay Project Page 3
City of Medina — Independence Beach Overlay Project
2.0 Summary and Recommendations
The Overlay of Lakeshore, Ardmore, Brook, Balsam, Pine, Walnut, Fern, Maple, Aspen, Birch,
and Cedar located in the Independence Beach area is feasible from an engineering standpoint.
The project is cost effective and necessary to prolong the useful life of the road. The following
recommendations are presented for consideration by the Medina City Council:
1) That this report be adopted as the guide for the overlay of the above 11 streets located in
the Independence Beach neighborhood.
2) That the cost of improvements be allocated in accordance with the City's Special
Assessment Policy throughout the proposed roadway improvement area.
3) That a public hearing be held May 19, 2015, on the proposed improvements.
Independence Beach Overlay Project Page 4
City of Medina — Independence Beach Overlay Project
3.0 Street Improvements
In 2009, all roadways in Medina were rated on a scale of 1 to 5 based on their condition (5,
indicating excellent condition). Most of the streets in Independence Beach were rated at 2-3,
since it has been quite some time since the City has done more than just patching of the streets.
The Independence Beach Road Project was added to the City's 2015 Capital Improvement Plan,
with a culvert replacement in 2014 on Maple Street. Below is a brief summary of the project.
The Independence Beach project area includes the following 11 streets: Lakeshore, Ardmore,
Brook, Balsam, Pine, Walnut, Fern, Maple, Aspen, Birch and Cedar, totaling approximately
32,107 square yards. The road width is approximately 18-20 feet wide, with the shoulders
consisting mostly of vegetation. The proposed street improvement locations are shown in Figure
1. This project includes milling where necessary to improve drainage, pre -patching in weak
areas, installing a 1 1/2" bituminous overlay over approximately 32,187 square yards of existing
streets, and bituminous curbing where necessary to keep drainage working properly. See Figure
1 for the typical street section.
Cost estimates for the proposed street improvement are presented in Appendix A.
Independence Beach Overlay Project Page 5
Figure 1
INDEPENDENCE BEACH
ROAD PROJECT
R
New Bituminous (Near Course (1 1/2")
Remaining Existing Bituminous Ex.
Aggregate Base Course
t
NOTE:
• Milling only where necessary for improved drainage and pre -
patching in weak areas.
• Possible bituminous curb where necessary to keep drainage working
properly.
City of Medina — Independence Beach Overlay Project
4.0 Cost Summary
Detailed cost estimates for the proposed improvements are presented in Appendix A. The costs
represent estimated construction costs for an overlay project in the Independence Beach area,
including installation of curb, black dirt, and seeding for shoulders, plus an additional 15%
allowance for project administration, management, and contingencies. The cost for the work is
based on material bids for 2015. The bids were recently received by the City of Medina. A
summary of the estimated costs is presented in Table 1.
TABLE 1 — PROPOSED IMPROVEMENT COST SUMMARY
Project
Cost
Independence Beach Streets
$266,668
Total
$266,668
Independence Beach Overlay Project Page 6
City of Medina — Independence Beach Overlay Project
5.0 Funding Options
5.1 ASSESSMENTS
The City of Medina has an adopted special assessment policy regarding public improvements.
Following the guidelines of this policy, a portion of the construction costs for the project may be
funded through special assessments. Properties which may be assessed for a portion of the
project are identified in Appendix B.
5.2 CITY FUNDS
The remainder of the project costs not assessed to benefitting properties will be funded with City
Street funds.
Independence Beach Overlay Project Page 7
City of Medina — Independence Beach Overlay Project
6.0 Project Schedule
The schedule that is shown below provides for completion in October 2015.
Council accepts Feasibility
April 21, 2015
Call for Public Hearing/Assessment Hearing
April 21, 2015
Public Hearing/Assessment Hearing
May 19, 2015
Begin Construction
June 2015
Final Completion
October 2015
The schedule assumes that the public hearing and assessment hearing for the project will be held
at a single, regularly -scheduled Council meeting. Note that the construction process should occur
over a one week period during a June through October timeframe.
Independence Beach Overlay Project Page 8
APPENDIX A
Cost Estimate
Independence Beach Overlay Project Page 9
2015 Street CIP
Cost Estimate for Improvements
Independence Beach Streets Units Amount $/Unit Total
1.5 inches of Bituminous Wear Course SPWEB240(B) TN 2,655 61.90 $164,345
Miscellaneous patching, leveling, and curb material TN 600 61.90 $ 37,140
Miscellaneous Milling HR 11 450.00 $ 4,950
Bituminous Curbing Installation
Milling
Shouldering — Install Black Dirt and Seeding
LF 3,000 3.00 $ 9,000
SY 7,000 1.75 $ 12,250
LF 5,000 .84 $ 4,200
Subtotal $231,885
+ 15% Project Admin/Mgmt/Contingencies
Total Estimated Cost
Cost Assumptions:
Tack coat cost included in the bituminous wear course unit price.
$ 34,783
$266,668
Estimate includes milling only where necessary to improve drainage and pre -patching in weak
areas.
Culverts will be replaced at City expense.
Independence Beach Overlay Project Page 10
APPENDIX B
Assessment and Proposed Improvement
Area Map
Independence Beach Overlay Project Page 11
104
39
72
4
87 90
91 1
46 75 45 44 43
FERN
2
—81
3
82
83
73 107 48 4950 51 52 69 70 53
47
54 96 100 88 105 76
98 WALN ■
79
55 56 84 \
101 slips�
U 102 89
57 SyQ
58 •1-<(.
59
60
71
62
63
64
106
74
77
5
95
18
94
19
93
20
92
21
25
26
24
27
23
28
22
29
78
65
116
117
119118
) 120'
129
80
97
86
99
67
68
130
108
30
31
61
17
6
7
38
85
36
37
103
128 202 185
112
127 123
184 183
PINE
179 181 182 200
201
173 174 175 194
1143 115 151 152
197
121 ROok
122125126
109
154
186
203 204
205
170171
155156157
110111 131
169
168
193
150
32
33
35
9
L8
191
180
149 192
187
MAPLE
188
141142143144
176 qRO 148147146
189 Mop 145
158159 F
178 132 133 160
177 - 134 161
178 135136��
132 133 137 206
134
135 138 162
136137
167 \ 163 198 199
Ilk
34
196
195
166
165
164
7
08209
210211
212
C
Independence Beach
Public Improvement
Project
Potential Assessment
Area
Legend
Potential Assessment Parcels
0 100 200 400 600 800 1,000
Feet
MEMORANDUM
TO: Mayor Mitchell and Members of the City Council
FROM: Dusty Finke, City Planner; through City Administrator Scott Johnson
DATE: April 15, 2015
SUBJ: Planning Department Updates April 21, 2015 City Council Meeting
Land Use Application Review
A) Puptown CUP Amendment — 810 Tower Drive — Puptown has requested an amendment to their
CUP to permit additional dogs on the property for daycare/playcare. The Planning Commission held
a Public Hearing on March 10 and recommended approval. The Council reviewed on April and
directed staff to prepare a resolution of approval. This resolution will be presented on April 21.
B) Varney Accessory Building CUP — 3985 County Road 19 — Jeff Varney has requested a CUP to
construct a 10,000 square foot storage building for storing hay and farm equipment. The Planning
Commission held a Public Hearing on March 10 and recommended approval. Staff intends to
present to the Council on April 7. The Council reviewed on April 7 and directed staff to prepare a
resolution of approval. This resolution will be presented on April 21.
C) Aldi Site Plan and Variance — 3522 Sioux Drive — Aldi has requested approval to construct a
18,000 square foot grocery store at the southeast corner of Highway 55 and Sioux Drive. The
applicant has also requested a variance to exceed the maximum 25% hardcover limitation in the
shoreland overlay district of Elm Creek. The Planning Commission reviewed at their April 14
meeting and tabled the hearing, requesting that the applicant submit an updated tree removal and
landscaping plan for review. The hearing will be continued at the May 12 meeting.
D) Medina Country Club Site Plan — The Medina Country Club has requested a site plan review for
construction of a new maintenance facility to replace the existing barn which will be demolished as
part of the Villas project. The applicant also proposes to construct small restroom facilities on the
course. The Planning Commission held a public hearing at their April 14 meeting and recommended
approval. The item will be presented to the Council May 5.
E) Monger Animal Structure Setback Variance — 1272 Homestead Trail — Todd and Katie Monger
have requested a variance to reduce the required setback for an animal structure from 150 feet to 75
feet. The property includes enough grazeable acres for a few small animals, but has no location
which can meet animal structure setbacks. The Planning Commission reviewed at their April 14
meeting and recommended approval. The item will be presented to the Council May 5.
F) Villas at Medina Country Club Final Plat — East of CR116, south of Shawnee Woods Road —
Rachel Contracting has requested final approval of a subdivision to include 43 single family homes
along the west and north of the Medina Golf and Country Club. Staff is finalizing review and the
application is scheduled for review at the May 5 meeting.
G) Wright -Hennepin Solar Panels — WH has requested a conditional use permit for the installation of a
solar garden approximately an acre in area at their substation on Willow Drive, south of Highway
55. Staff is conducting a preliminary review, and the matter is tentatively scheduled for a hearing at
the May 12 Planning Commission meeting.
H) Wealshire LLC Comp Plan Amendment, Rezoning, Site Plan Review — Wealshire, LLC has
requested a site plan review for construction of an 173,000 square feet memory care facility. The
request also includes a rezoning from RR-UR to Business Park and an Interim Use Permit to permit
continued agricultural use of the portion of the property not proposed to be developed. The Met
Council has also approved of the previous Comp Plan amendment. The Planning Commission
meeting reviewed the rezoning, site plan review and interim use permit at the February 10 meeting
and unanimously recommended approval. The applicant has requested a delay in the review of the
Planning Department Update
Page 1 of 2 April 21, 2015
City Council Meeting
request while they review project costs. The requests are tentatively planned to be presented to the
City Council on May 19.
I) Enclave at Brockton 5th Addition — Lennar has requested final plat approval for the next phase of
the Enclave at Brockton project. This phase is proposed to include 38 lots in the south and west
portion of the site. The Council adopted a resolution of approval at the March 17 meeting. Staff
will work with the applicant on the conditions of approval.
J) Wakefield Valley Farm — 3385 County Road 24 — The applicant has requested final plat approval.
City Council granted preliminary plat approval during the fall of last year. The City Council granted
final plat approval at the March 3 meeting. Staff will work with applicant on conditions of approval.
K) Dominium Affordable Rental Townhomes, Soiney Right-of-way Vacation, St. Peter and Paul
Cemetery, Hamel Place —The City Council has adopted resolutions approving these projects, and
staff is assisting the applicants with the conditions of approval in order to complete the projects.
L) Property Resources Development Co. (PRDC) Conservation Design PUD Concept Plan — West of
Willow Drive, southwest of Deerhill Road — PRDC has requested a Concept Plan for a Conservation
Design subdivision to include 42 residential lots on 170 acres. The applicant proposes to preserve
30% of the buildable property with a conservation easement. The Planning Commission held a
hearing at the February 10 meeting and the Park Commission reviewed on February 18 and provided
comments. The City Council provided comments on March 3. Staff will await a formal application.
M) Woods of Medina, Capital Knoll— these preliminary plats have been approved and staff is awaiting a
final plat application
N) Woodland Hill Preserve, Enclave at Brockton 4t", Hamel Haven, Morrison lot split, Three
Rivers/Reimer Rearrangement subdivision — These subdivisions have all received final approval.
Staff is working with the applicant on the conditions of approval before construction begins.
Other Proiects
A) Staging and Growth Comp Plan Amendment — the 60 day jurisdictional review timeframe has
elapsed. No substantive comments were received, so staff prepared the document for Met Council
review and submitted. Staff will await Met Council approval and then provide for final City Council
adoption.
B) Met Council Planning Handbook Focus Groups —I attended a focus group with Met Council staff
on their new online Planning Handbook which is intended to be a resource for communities updating
their Comp Plan. It is an online resource and seems like it will be very helpful.
C) Updated Met Council projections — Met Council released updated projections (again), which
reduced Medina's expected growth by 2040 by another 100 households down to a population of
8400. Staff intends to provide comments supporting the projections.
D) Tower Drive Assessment Summary — planning staff prepared a general summary on how the
assessments were calculated for the various aspects of the Tower/Hamel/Kilkenny improvement
project to help Engineering and Public Works prepare for the neighborhood meeting.
E) Cable Buildout Analysis — staff is putting information together to assist with identifying the highest
priority areas in the City for Mediacom's building out in 2015
Planning Department Update
Page 2 of 2 April 21, 2015
City Council Meeting
MEDINA POLICE DEPARTMENT
600 Clydesdale Trail
Medina, MN 55340.9790
p: 761473-9209
if: 763-473-8858
non -emergency: 763-525.6210
MEMORANDUM Emergency 9-1-1
TO: City Administrator Scott Johnson and City Council
FROM: Director Edgar J. Belland
DATE: April 17, 2015
RE: Department Updates
Reserve Annual Meeting and Recognition
On Sunday April 12th we held our annual reserve recognition meeting at the Medina
Police Department in our training room. The reserves donated 1,329 hours last year
assisting our officers and our mutual aid partners. Currently, we have seven reserve
officers. These men and woman do a great job day in and out at our community events
and responding to major incidents when needed. In 2014, they worked 25 different
special events and assist with 20 transports and 259 house checks. They are a valuable
asset to our department and the City.
Bike Rodeo
We will be holding our annual bike rodeo for children ages 3 to 12 at the Target parking
lot on June 13th from 10:00 a.m. to 1:00 p.m. There will be bike inspections and a safety
course for the rides.
Department Shoot
On April 15th we held our spring department shoot at the Delano Sportsman Club. The
instructors for the course were Officer McGill and Sergeant Nelson. The spring shoot is
a practice shoot to work on accuracy and techniques.
Patrol by Sergeant Jason Nelson
Patrol Activities
For the dates of April 1 to April 14, 2015, our officers issued 40 citations and 83
warnings for various traffic infractions. There were a total of two driving while impaired
arrests, three traffic accidents, eight medicals, and 13 alarms.
Our agency has taken two reports this past two weeks of individuals filing their taxes
only to find that someone had already filed taxes in their names. The IRS is
investigating.
On April 2, 2015, Officer Vinck assisted West Hennepin Public Safety Public Safety with
a strong armed robbery where a victim reported that he had been struck in the head with a
handgun and robbed of his safe and personal property by two unknown suspects. Several
individuals were identified and turned over to West Hennepin Public Safety for
investigative purposes.
On April 5, 2015, Officer Boecker was dispatched to the Medina Inn motel for some
suspected narcotics that were found by cleaning crews. Upon arrival, two separate
females arrived and attempted to get into the room. Both were arrested and their vehicles
were searched. More narcotics and a lot of stolen mail, purses, and property were
located. I was called into assist along with the West Metro Drug Taskforce. A search
warrant was conducted and further narcotics, stolen mail, and property was located.
Several area burglaries and theft from autos were cleared up. Case was forwarded to
Investigations.
On April 6, 2015, Officers McGill, Boecker, Converse, and Chief Belland were
dispatched to a personal injury accident on State Highway 55. Upon arrival, it was
discovered that one person was decease and several others were injured in the four cars
that were involved. The Minnesota State Patrol was called to assist with mapping the
accident scene. Further investigation is ongoing as to the cause of the accident.
On April 9, 2015, I overhead West Hennepin Public Safety being dispatched to the
Vinland Center for an escape of a person who was court ordered to the treatment center
and a second party that had also absconded and threatened staff that he had a gun. I was
able to locate the suspect vehicle on State Highway 55. One party was arrested for the
escape and no weapon was located.
On April 10, 2015, Officer Jessen responded to a driving complaint of a possible
intoxicated driver on State Highway 55. Officer Jessen located the suspect vehicle and
witnessed the driver texting at the stoplight. The vehicle was pulled over and the driver
was found to be intoxicated and was subsequently arrested. After being booked into jail,
it was discovered that the male had given a false name and was a previously deported
illegal alien several times.
Criminal Investigations by Investigator Charmane Domino
I received a report from Wright County about a woman receiving harassing messages
from a bail bondsman after she decided not to do business with him. The report was made
to Wright County but the harassment was happening here. Report has been forwarded for
consideration of charges.
Report of a burglary in which fishing poles are missing from a garage. Victim's vehicle
was also rummaged through.
Resident reported two trees that were dug up and removed from their property.
Received a narcotics complaint at a local business. The person arrested was also found to
have numerous stolen credit cards, checks, and mail from several cities. Investigation to
continue.
Open cases currently under investigation: 11
MEMORANDUM
TO: City Council, through City Administrator Scott Johnson
FROM: Steve Scherer, Public Works Director
DATE: April 15, 2015
MEETING: April 21, 2015
SUBJECT: Public Works Update
STREETS
• The Feasibility Report and Resolution for the Independence Beach Road Project is in
your packet. I met with Omann Brothers, the company doing the overlay, last week to
show them the condition of the roads in the IB neighborhood. As I suspected it will be a
challenge to get the paving right, but we are up for it.
• Crack sealing is nearly complete; I am putting together estimates for the sealcoating
projects next year.
• The Public Works crew will be cleaning up some snowplow damage around town, along
with putting away the snow plows.
• We held a neighborhood meeting for the Tower Drive Road Project on Tuesday, April
14th from 5:30 p.m. to 7:00 p.m. There were several property owners at the meeting.
Even though there was concern over the amount of the assessments, I think there was a
general understanding of the need for the project. We do have a minor adjustment to the
number of services on a property along Hamel Road.
• Weight restrictions are still on, but I am anticipating the State lifting restrictions fairly
soon and we typically follow their lead.
WATER/SEWER/STORMWATER
• Public Works has identified a few culverts around town that need replacing or have
moved up from the frost causing a bump in the road. The crew will be addressing these as
we can fit them into our schedule.
• There are two large culverts coming out of Lake Ardmore that are rotted out and will be
replaced before we pave that portion of the road project.
• We will be hearing soon if we are receiving the grant for the Lake Ardmore storm pond.
• Linda and I have started looking at the MS4 report that is due in June, since there are
several changes and updates that will have to be made in conjunction with that report. We
are also preparing what will be needed for the Public Hearing that will take place at the
April 21 st City Council meeting.
PARKS/TRAILS
• The Field House water has been turned on and it is up and ready to be used for the
coming baseball/softball season.
Page 1 of 1
" T h e c o n s t r u c t i o n d o c u m e n t s h a v e b e e n s e n t t o S u n r a m C o n s t r u c t i o n f o r s i g n a t u r e s i n
r e g a r d s t o T h e P a r k a t F i e l d s o f M e d i n a . W e a r e h o p i n g t o g e t a n e a r l y s t a r t o n t h i s
p r o j e c t .
" T h e b e n c h e s h a v e b e e n o r d e r e d f o r T h e P a r k a t F i e l d s o f M e d i n a .
" T h e r e w i l l b e a l o t o f t r e e s p l a n t e d i n b o t h T h e P a r k a t F i e l d s o f M e d i n a a n d i n H a m e l
L e g i o n P a r k a s a r e s u l t o f t r e e r e m o v a l s f r o m n e i g h b o r i n g d e v e l o p m e n t s a n d u s i n g t h e
p a r k s a s a n a l t e r n a t i v e f o r t h e r e p l a n t i n g n e c e s s a r y t o f u l f i l l t h e d e v e l o p e r ' s c o m m i t m e n t
t o t r e e r e p l a c e m e n t .
" L i n d a a n d I a r e w o r k i n g o n p u t t i n g t o g e t h e r a C i t y T r a i l P o l i c y . T h i s w i l l m a k e p e o p l e
a w a r e o f w h a t p r i o r i t y t h e t r a i l s a r e g i v e n f o r c l e a r i n g s n o w i n t h e w i n t e r m o n t h s a n d
w h a t t h e C i t y ' s r e s p o n s i b i l i t y i s f o r u p k e e p y e a r r o u n d .
M I S C E L L A N E O U S
" L i n d a h a s e v e r y t h i n g a l l s e t u p w i t h t h e v e n d o r s f o r C l e a n - u p D a y , w i t h t r e e s a r r i v i n g t h e
d a y b e f o r e . C l e a n u p d a y i s a l a r g e u n d e r t a k i n g f o r t h e P u b l i c W o r k s c r e w , b u t a v e r y
w o r t h w h i l e e v e n t i n m y o p i n i o n . I t h e l p s k e e p t h e C i t y d i t c h e s c l e a n a n d i s a g r e a t
c o m m u n i t y e v e n t . I t i s a n o n - f o r m a l w a y f o r o u r r e s i d e n t s t o c o m m u n i c a t e i s s u e s o r
p r a i s e f o r C i t y i n v o l v e m e n t i n t h e n e i g h b o r h o o d s a n d i n t h e i r l i v e s .
P a g e 2 o f 2
ORDER CHECKS April 8, 2015 - April 21, 2015
42695 BANDAPATI, SATISH $250.00
42696 JABBAR, SADJA $75.00
42697 MATTAMY MPLS PRTNSHP $10,000.00
42698 MN DVS $11.00
42699 PONTEM SOFTWARE BY RIA $495.00
42700 MN DVS $20.75
42701 ABDO, EICK & MEYERS LLP $12,000.00
42702 ADAM'S PEST CONTROL INC $99.00
42703 ALLINA HEALTH SYSTEM $50.00
42704 BIFFS INC $72.00
42705 BROCK WHITE $13,860.00
42706 CENTERPOINT ENERGY $2,336.47
42707 CENTURYLINK $226.67
42708 COUNTRYSIDE CAFE $96.25
42709 DS HUNZ SERVICES INC $180.20
42710 ECM PUBLISHERS INC $71.24
42711 ESRI, INC. $2,400.00
42712 FASTENAL COMPANY $82.33
42713 GOODIN COMPANY $326.83
42714 GOPHER STATE ONE CALL $272.80
42715 GRAINGER $103.99
42716 HAMEL LUMBER INC $336.00
42717 HAMEL LIONS CLUB $525.00
42718 HAMEL VOLUNTEER FIRE DEPT $5,000.00
42719 HD SUPPLY WATERWORKS LTD $4,945.10
42720 HENN COUNTY INFO TECH $928.30
42721 HENN COUNTY SHERIFF $148.64
42722 HENN CTY RESIDENT/REAL ESTATE $32.00
42723 INTERSTATE ALL BATTERY $149.85
42724 KELLY'S WRECKER SERVICE INC $75.00
42725 LANO EQUIPMENT INC $4,706.36
42726 LEAGUE OF MINNESOTA CITIES $40.00
42727 MANSFIELD OIL COMPANY $9,753.60
42728 MARCO INC $676.12
42729 MATHESON TRI-GAS INC $71.18
42730 MEDINA MOBIL, INC $100.00
42731 MEDTOX LABS $49.03
42732 METROPOLITAN COUNCIL $7,380.45
42733 METROPOLITAN COUNCIL $20,367.83
42734 METRO ALARM CONTRACTORS INC $177.50
42735 MINUTEMAN PRESS $1,094.89
42736 MN DEPT OF LABOR/INDUSTRY $3,481.93
42737 MN SAFETY COUNCIL INC $1,212.00
42738 NAPA OF CORCORAN INC $106.23
42739 NORTH AMERICAN SALT CO $6,454.08
42740 NORTHWEST ASSOC CONSULTANTS $933.50
42741 OFFICE DEPOT $203.76
42742 OIL AIR PRODUCTS LLC $3.12
42743 PERFORMANCE PETROLEUM $565.40
42744 PITNEY BOWES $273.00
42745 RECYCLING ASSOCIATION OF MN $150.00
42746 SAM'S CLUB $116.25
42747 SEARS $1,628.99
42748 STREICHER'S $119.98
42749 SUBURBAN TIRE WHOLESALE INC $503.64
42750 SUPPLY SOLUTIONS LLC $272.45
42751 TACTICAL SOLUTIONS $282.00
42752 TALLEN & BAERTSCHI $2,541.54
42753 TIMESAVER OFFSITE $113.00
42754 TWIN CITY GARAGE DOOR $488.20
42755 VIKING INDUSTRIAL CENTER $99.00
42756 WESTSIDE WHOLESALE TIRE $92.00
Total Checks $119,226.45
Electronic Payments April 3, 2015 — April 21, 2015
003094E PITNEY BOWES $1,000.00
003095E PR PERA $13,670.59
003096E PR FED/FICA $14,732.66
003097E PR MN Deferred Comp $1,980.00
003098E PR STATE OF MINNESOTA $3,022.92
003099E SELECT ACCOUNT $1,352.00
003100E CITY OF MEDINA $18.00
003101E FARMERS STATE BANK OF HAMEL $20.00
003102E AFLAC $394.88
003103E CULLIGAN-METRO $31.80
003104E ELAN FINANCIAL SERVICE $1,091.67
003105E EXXONMOBIL FLEET - WEX BANK $1,396.37
003106E PREMIUM WATERS INC $54.25
003107E PAYMENT SERVICE NETWORK INC $296.65
003108E PIVOTAL PAYMENTS INC $215.88
003109E PITNEY BOWES $1,000.00
003110E SELECT ACCOUNT $75.50
003111E VERIZON WIRELESS $1,107.43
003112E WRIGHT HENN COOP ELEC ASSN $1,895.15
003113E XCEL ENERGY $8,956.53
003114E MEDIACOM OF MN LLC $219.90
Total Electronic Checks $52,532.18
PAYROLL DIRECT DEPOSIT April 08, 2015
506323 ALTENDORF, JENNIFER L. $1,269.15
506324 ANDERSON, JOHN G. $230.87
506325 BARNHART, ERIN A $1,865.68
506326 BELLAND, EDGAR J. $2,524.21
506327 BOECKER, KEVIN D. $2,369.83
506328 CONVERSE, KEITH A. $1,929.53
506329 COUSINEAU, LORIE K. $230.87
506330 DINGMANN, IVAN W. $1,644.32
506331 DOMINO, CHARMANE $1,743.53
506332 ENDE, JOSEPH $1,367.22
506333 FINKE, DUSTIN D $2,116.35
506334 GALLUP, JODI M. $1,590.31
506335 GLEASON, JOHN M $1,721.21
506336 GREGORY, THOMAS $1,777.54
506337 HALL, DAVID M $1,974.08
506338 JESSEN,JEREMIAH S. $1,932.98
506339 JOHNSON, SCOTT T. $2,162.88
506340 KLAERS, ANNE M. $612.44
506341 LANE, LINDA $1,465.16
506342 LEUER, GREGORY J $2,017.91
506343 MARTIN, KATHLEEN M $230.87
506344 MCGILL, CHRISTOPHER R. $1,365.40
506345 MITCHELL, ROBERT G $327.07
506346 NELSON, JASON $2,506.85
506347 PEDERSON,JEFF $221.92
506348 PETERSON, DEBRA A. $1,545.17
506349 REINKING, DEREK M $1,742.85
506350 SCHERER, STEVEN T $2,225.70
506351 VIEAU, CECILIA M $1,165.44
506352 VINCK, JOHN J. $1,791.86
506353 WENANDE, BRANDON S. $493.77
Total Payroll Direct Deposit $46,162.97