HomeMy Public PortalAboutRita - 2005.tifRESOLUTION NO 2005-41
A RESOLUTION OF THE VILLAGE COUNCIL OF THE
VILLAGE OF KEY BISCAYNE, FLORIDA, AUTHORIZING
AND APPROVING THE ATTACHED DISASTER RELIEF
FUNDING AGREEMENT BETWEEN THE STATE OF
FLORIDA, DEPARTMENT OF COMMUNITY AFFAIRS AND
THE VILLAGE OF KEY BISCAYNE, PROVIDING FOR
FEDERAL AND STATE DISASTER RELIEF FUNDING FOR
DECLARED MAJOR DISASTER NO FEMA-3259-EM-FL,
AUTHORIZING VILLAGE MANAGER TO EXECUTE THE
AGREEMENT, AUTHORIZING IMPLEMENTATION OF
THE AGREEMENT, PROVIDING FOR AN EFFECTIVE
DATE
WHEREAS, Hurricane Rita beginning September 18, 2005 had a devastating effect upon the
State of Florida resulting in the declaration of a state of emergency by the Governor in Executive
Order 05-183, and
WHEREAS, the President of the United States has concurred and has declared Major
Disaster No FEMA-3259-EM-FL in Broward, Colher, Miami -Dade and Monroe counties in the
State of Florida, and
WHEREAS, the Federal Emergency Management Agency ("FEMA"), as a result of the
Presidential Declaration, has made available federal funds for disaster relief activities, and
WHEREAS, the Village of Key Biscayne, Florida (the "Village") is eligible to receive
Federal and State assistance for Major Disaster No FEMA-3259-EM-FL
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE VILLAGE
OF KEY BISCAYNE, FLORIDA, AS FOLLOWS
Section 1 Recitals Adopted That each of the recitals stated above is hereby adopted
and confirmed
Section 2 Disaster Relief Funding Agreement Approved That the Disaster Relief
Funding Agreement (Agreement No 06-97-97-11-23-00-511, in substantially the form attached
hereto, is hereby approved, and the Village Manager is hereby authonzed to execute said Agreement,
on behalf of the Village
Section 3 Implementation That the Village Manager and Village Attorney are hereby
authonzed to take any and all action necessary to implement the terms and conditions of the attached
Agreement
Section 4 Effective Date That this Resolution shall take effect immediately upon
adoption hereof
PASSED AND ADOPTED this 22nd day of November , 2005
442(dA4 G L_ -
MAYOR ROBERT OLDAKOWSKI
AT
,feti
NCHITA H ALVAREZ, CMC, VILLAG
APPROVED AS TO FORM AND LEGAL S
VILLAGE TTO
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F \100\103001\Resolut ons .proving Disaster Relief Funding Agreement with State of Florida doc
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STATE OF FLORIDA
Department of Community Affairs
DISASTER RELIEF FUNDING AGRFLEMENT
Agreement No 06-RT &W 11 23 00-511
CFDA No 97 036
Subgrantee Key Biscayne Village of
FIPS No 086-36300 00
This Agreement is between the State of Flonda, Department of Community Affairs (hereinafter referred to as
the Grantee and, the undersigned State Agency political subdivision of the State pnvate nonprofit organizations
or federally recognized Indian Tribes or authorized tnbal organizations (hereinafter referred to as the Subgrantee )
This Agreement is based on the existence of the following facts and conditions
A WHEREAS Hurricane Rita the event beginning September 18 2005, and thereafter, had a devastating
impact upon the State of Flonda The severity of the damage and losses resulted m a proclamation of
emergency by the Governor in Executive Order 05-183 In consequence of the Event, the President of the
United States on September 20, 2005, declared Emergency No FEMA-3259 EM -FL in Broward Collier,
Miami Dade and Monroe counties m the State of Florida. Additional counties may be added to the
declaration later As a result the Public Assistance Program was made available to eligible applicants in these
Declared counties and,
B WHEREAS the FEMA State Agreement dated November 1, 2005 between the State of Flonda and the
Federal Emergency Management Agency governing the use of such funds requires the State to share the costs
eligible for federal financial assistance, and the State has undertaken to share those costs, as appropriated, with
its Subgrantees and,
C WHEREAS the Grantee represents that it is fully qualified and eligible to receive these grant funds to
provide the services identified herein and agrees to comply with all the requirements of this Agreement, and,
D WHEREAS, the Grantee receives these grant funds from the State of Flonda and the federal government,
and has the authonty, under Section 252 373, Flonda Statute to disburse these funds to the Subgrantees upon
the terms and conditions hereinafter set forth, and
E WHEREAS, a Budget Amendment has been prepared and is being considered to provide for the
necessary funds and authonty for this event. Under the Emergency Management Act, as amended, the
Department has authonty to administer federal financial assistance from the Federal Emergency Management
Agency consequent to a presidential declaration of disaster
NOW THEREFORE the Grantee and Subgrantee based upon the existence of the foregoing conditions,
do further agree to the following
ARTICLE I Definitions As used in this Agreement, the following terms shall have the following meanings
unless another meaning is specified elsewhere
A "Eligible activities" are those activities authonzed in the FE/vIA State Agreement and in the Robert T
Stafford Disaster Relief and Emergency Assistance Act, Public Law 93-288, as amended by Public Law 100-
707, 44 Code of Federal Regulations Part 206 35 and applicable policies of the Federal Emergency
Management Agency
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B "FEMA-State Agreement" is the agreement dated November 1 2005, between the Federal Emergency
Management Agency and the State of Florida, for the Major Disaster No FEMA-3259-EM FL
ARTICLE II Anphcable Law The parties agree to all the conditions obligations, and duties imposed by
the FEMA-State Agreement and all applicable state and federal legal requirements including without any limitation
on the generality of the foregoing the requirements of 44 Code of Federal Regulations Parts 13 and 206 and the
policies of the Federal Emergency Management Agency
ARTICLE III Funding and Insurance Grantee shall provide funds to the Subgrantee for eligible activities
for the projects approved by the Grantee and the Federal Emergency Management Agency, as specified in the
approved Project Worksheets Allowable costs shall be determined as per 44 Code of Federal Regulations Parts 13
and 206, which shall be seventy five (75) percent of all eligible costs unless a higher percentage is approved
A The approved Project Worksheets shall be transmitted to Subgrantee and shall state the cumulative
funding allowed, the scope of the eligible project, and the costs eligible under this Agreement Project
Worksheets may obligate or deobligate funding, thereby amending the total funding for the project The
approved Project Worksheets shall document the total eligible costs and the total federal share of those costs
which shall be seventy five (75) percent of all eligible costs unless a higher percentage is approved
Contingent upon an appropriation by the Florida Legislature the Grantee may provide some portion of any
nonfederal share for some subgrantees As a condition of receipt of the federal fundmg the Subgrantee agrees
to provide any nonfederal share not paid by the Grantee
B As a condition to fundmg under this Agreement, the Subgrantee agrees that the Grantee may withhold
funds otherwise payable to Subgrantee from any disbursement to Grantee upon a determination by Grantee or
Federal Emergency Management Agency that funds exceeding the eligible costs have been disbursed to
Subgrantee pursuant to this Agreement or any other funding agreement administered by Grantee
C As a further condition to funding under this Agreement the Subgrantee agrees to procure insurance
sufficient for the type or types of hazards for which the disaster was declared to cover any and all projects to be
funded under this Agreement where insurance is available and reasonable Subgrantee shall provide Grantee
with a certificate of such insurance as a condition to fundmg under this Agreement
ARTICLE IV Duplication of Benefits Prohibition Subgrantee may not receive funding under this
Agreement to pay for damage covered by insurance nor may Subgrantee receive any other duplicate benefits under
this Agreement.
A Subgrantee shall without delay advise Grantee of any msurance coverage for the damage identified on the
applicable Project Worksheets and of any entitlement to compensation or indemnification from such msurance
Subgrantee shall reimburse Grantee without delay for any duplicate benefits Subgrantee may receive from any
other source for any damage identified on the applicable Project Worksheets for which Subgrantee has
received payment from Grantee, to the extent of any such duplication
B In the event that Grantee should determine that Subgrantee has received duplicate benefits by its
execution of this Agreement the Subgrantee gives Grantee or the Chief Financial Officer -Department of
Financial Services of the State of Flonda the authonty to set off the sum of any such duplicate benefits by
withholding it from any other funds otherwise due and owing to Subgrantee
ARTICLE V Compliance with Environmental, Planning and Permittine Laws Subgrantee shall be
responsible for the implementation and completion of the approved projects described m the Project Worksheets in a
manner acceptable to Grantee and m accordance with applicable legal requirements The contract documents for
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any project undertaken by Subgrantee, and any land use permitted by or engaged in by Subgrantee, shall be
consistent with the local government Comprehensive Plan Subgrantee shall ensure that any development or
development order complies with all applicable planning, permitting and building requirements Subgrantee shall
engage such competent engmeenng, building, and other technical and professional assistance at all project sites as
may be needed to ensure that the project complies with the contract documents
ARTICLE VI Required Documentation. Reviews, and Inspections Subgrantee shall create and maintain
documentation of work performed and costs incurred on each project identified m a Project Worksheet sufficient to
permit a formal audit comporting with ordinary, customary and prudent public accounting requirements Upon the
failure of Subgrantee to create and maintain such documentation, Grantee may termmate further funding under this
Agreement, and Subgrantee shall reimburse to Grantee all payments disbursed earlier to Subgrantee, together with
any and all accrued interest
A Subgrantee shall submit the following documentation for Large Projects (the Large Project threshold for
this declaration is $55 500) which can be found at www flondapa org
I Request for Reimbursement
2 A Summary of Documentation which shall be supported by original documents such as contract
documents, invoices purchase orders and change orders
3 A request for final Inspection,
4 A signed Project Completion and Certification Report upon the completion of all projects, and
5 The Project Completion and Certification Report specified by Paragraph B of this Article
B For all projects Subgrantee shall state on the "Project Completion and Certification Report" that all work
was performed in accordance with this Agreement and the requirements in each Project Worksheet, and shall
state the date of completion
C Grantee will inspect Small Projects by random selection, and will conduct the final inspections on Large
Projects to ensure that all work has been performed within the scope of work specified on the Project
Worksheets Costs not within the approved scope of work shall not be reimbursed
ARTICLE VII Cost Sharing The federal share of the eligible costs specified m the Project Worksheets
under this Agreement shall be seventy five (75) percent of such costs unless a higher percentage is approved, and
the nonfederal share shall be the remaining amount Payment of all or a specified portion of the nonfederal share of
such costs is contmgent upon a potential future State appropriation defining the apportionment of the nonfederal
share Administrative costs in addition to the Project Worksheets that are otherwise eligible under 44 Code of
Federal Regulations Part 206 228and do not require matching funds may also be funded by FEMA
ARTICLE VIII Payment of Costs Grantee shall disburse the eligible costs to Subgrantee in accordance
with the following procedures
A Grantee shall disburse the federal and nonfederal shares of the eligible costs for Small Projects to
Subgrantee as soon as practicable after execution of this Agreement and formal notification by the Federal
Emergency Management Agency of its approval of the pertinent Project Worksheet
B Grantee shall reimburse Subgrantee for the federal and nonfederal shares of the eligible costs for Large
Projects as soon as practicable after Subgrantee has delivered the following documents to Grantee
1 A Request for Reimbursement found at www flondapa org
2 A Summary of Documentation shall be supported by original documents such as contract
documents invoices purchase orders and change orders and is also available at
www flondapa org and
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3 A letter or notification certifying that the reported costs were incurred in the performance of eligible
work
C Grantee may advance funds under this Agreement to Subgrantee not exceeding the federal share if
Subgrantee meets the followmg conditions
1 Subgrantee shall certify to Grantee that Subgrantee has procedures m place to ensure that funds are
disbursed to project vendors, contractors and subcontractors without unnecessary delay
2 Subgrantee shall submit to Grantee the budget supporting the request,
3 Subgrantee shall submit a statement justifying the advance and the proposed use of the funds and
specifying the amount of funds requested,
4 Subgrantee shall submit a completed Request for Advance and Schedule of Projected Expenditures
Forms which is also available at www flondapa org and
5 Subgrantee shall pay over to Grantee any interest earned on advances for remittance to the Federal
Emergency Management Agency as often as practicable, and in any event not later than ten (10)
business days after the close of each calendar quarter
D Grantee may m its discretion, withhold its portion of the nonfederal share of funding under this Agreement
from Subgrantee if Grantee has reason to expect a subsequent unfavorable determmation by the Federal
Emergency Management Agency that a previous disbursement of funds under this Agreement was improper
ARTICLE IX Final Payment Grantee shall disburse the final payment to Subgrantee upon the performance
of the following conditions
A Subgrantee shall have completed the project
B Subgrantee shall have submitted the documentation specified m Articles VI and VIII of this Agreement,
C In the case of Large Projects the Grantee shall have performed the final inspection
D In the case of Small Projects the Project Listing and Certification shall have been reviewed by Grantee,
or Grantee shall have performed a final inspection, and,
E Subgrantee shall have requested final reimbursement
ARTICLE X Records Maintenance The funding of eligible costs under this Agreement and the
performance of all other conditions shall be subject to the following requirements, in addition to such other and
further requirements as may be imposed by operation of law
A The Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local
Governments as codified in 44 Code of Federal Regulations Part 13, as amended
B Office of Management and Budget Circular No A 87 Cost Principles for State and Local
Governments, as amended
C Office of Management and Budget Circular No A-110 Uniform Administrative Requirements for
Grants and Other Agreements with Institutions of Higher Education, Hospitals and Other Non Profit
Organizations, ' as amended and
D Office of Management and Budget Circular No A 122 Cost Principles for Non -Profit Organizations
as amended.
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E Subgrantee will maintain all documentation concerning the projects funded under this Agreement until
the occurrence of the followmg events whichever is the later
1 The completion of final inspection and final audit, and the final resolution of any issues identified in
the same or,
2 The expiration of five (5) years from the date of disaster closeout under this Agreement
F Subgrantee shall make all documentation concerning the projects funded under this Agreement available
and accessible to the Comptroller General of the United States, the Grantee and the Federal Emergency
Management Agency between 8 00 am and 5 00 pm on weekdays other than official holidays
ARTICLE XI Reimbursement of Funds If upon final inspection final audit, or other review by Grantee
the Federal Emergency Management Agency or other authonty determines that the disbursements to Subgrantee
under this Agreement exceed the eligible costs Subgrantee shall reimburse to Grantee the sum by which the total
disbursements exceed the eligible costs within forty-five (45) days from the date Subgrantee is notified of such
determination
ARTICLE XII Audit Subgrantee shall submit an Audit of Agreement Compliance to Grantee and shall
have an independent audit performed by a Certified Public Accountant if its total expenditures of federal financial
assistance for the most recent fiscal year equal or exceed $500 000 00
A Subgrantee will conduct the audit in accordance with the followmg requirements
1 The standards established by the Comptroller General of the United States, as specified in the
General Accounting Office Standards for Audit of Governmental Organizations, Programs,
Activities and Functions,
2 The standards established by the American Institute of Certified Public Accountants,
3 The requirements of § 1142 Florida Statute and the Rules of the Auditor General,
4 The requirements of the Swgle Audit Act of 1984, Pub L 98-502 as amended, 31 U S C §§ 7501
7507 to the extent here apphcable, and,
5 Office of Management and Budget Circular No A 133, as amended to the extent here applicable
B The audit shall be identified by the senal contract identification number for this Agreement If the
Subgrantee is a private nonprofit organization it shall submit an organization -wide audit
C The audit shall be due not later than seven (7) months after the close of the fiscal year for Subgrantee
except where Grantee and Subgrantee have mutually agreed upon another date
D Subgrantee shall conduct such additional audits as Grantee or the Federal Emergency Management
Agency may determine necessary to determine the adequacy accuracy, and reliability of the internal
procedures
Subgrantee has in place to protect its assets and to ensure compliance with this Agreement
E If this Agreement is closed out without an audit Grantee may recover from Subgrantee any disallowed
costs identified in an audit after such closeout
ARTICLE XIII Noncompliance If the Subgrantee violates this Agreement or any legislation regulation
statute, rule or other legal requirement applicable to the performance of this Agreement, the Grantee may withhold
any disbursement otherwise due Subgrantee for the project with respect to which the violation has occurred until the
violation is cured or has otherwise come to final resolution If the violation is not cured Grantee may terminate this
Agreement and invoke its remedies under the Agreement as per Articles XVIII and XVIII of this Agreement
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ARTICLE XIV Nondiscrimination by Contractors Subgrantee shall undertake an acttve program of
nondiscnmination in its administration of disaster assistance under this Agreement as per 44 Code Federal
Regulatons Parts 7 and 16, and 44 Code of Federal Regulations Part 206 36 Subgrantee shall also be subject to the
requirements in the General Services Administrative Consolidated List of Debarred Suspended and Ineligible
Contractors, in accordance with 44 Code of Federal Regulations Part 17
ARTICLE XV Modification The time for performance of this Agreement may be extended once unless the
failure of Subgrantee to close out the project is caused by events beyond its control A modification extending the
time for completion of the project and any other modification shall be in writing and shall take effect only upon
execution by both parties Modifications to any Project Worksheet to be funded under this Agreement may be
requested by Subgrantee through Grantee, but the approval of any such modificattons shall reside in the sole
discretion of the Federal Emergency Management Agency Any approved modification to a Project Worksheet shall
be noted in an additional Project Worksheet version for the project If otherwise allowed under this Agreement, any
extension shall be m writing and shall be subject to the same terms and conditions as those set out in the initial
Agreement
ARTICLE XVI Time for Performance Time shall be of the essence of this Agreement and of the
performance of all conditions under it Subject to any modification extending the tune for the performance of this
Agreement approved by Grantee or the Federal Emergency Management Agency the time for the completion of
emergency work shall be six (6) months from the date of the Presidential Declaration For Large Projects the
Summary of Documentation and the supporting documents identified in Article VI of this Agreement shall be
submitted to the Grantee not later than sixty (60) days after the extension date of the last modification extending the
Agreement Subgrantee shall submit the completed Project Listing to Grantee not later than thirty (30) days from
the completion of all work or the approval of the Final Inspection by the Federal Emergency Management Agency
whichever is later The time for the performance of this Agreement may be extended for cause by Grantee
Extensions shall not be approved for delays caused by lack of cost share funding If any extension request is denied
Subgrantee shall be reimbursed for eligible project costs incurred up to the latest approved date for timely
completion Failure to complete any project will be adequate cause for the termination of funding for that project
ARTICLE XVII Contracts With Others If the Subgrantee contracts with any other contractor or vendor
for performance of all or any portion of the work required under this Agreement, the Subgrantee shall incorporate
into its contract with such contractor or vendor an indemnification clause holding Grantee and Subgrantee harmless
from liability to third parties for claims asserted under such contract
ARTICLE XVIII Termination Either of the parties may terminate this Agreement by notice m wnting
delivered to the address specified in Article XXV of this Agreement Such termination shall take effect thirty (30)
days after the date of such notice Such termination shall not affect the nghts, interests, duties or responsibilities of
either of the parties or any allowable costs that have accrued as of the date of the notice of termination
ARTICLE XIX Liability Grantee assumes no liability to third parties in connection with this Agreement
Unless the Subgrantee is a governmental entity covered by § 768 28(5), Florida Statute the Subgrantee shall be
solely responsible to any and all contractors, vendors, and other parties with whom it contracts in performing this
Agreement Unless the Subgrantee is a governmental entity within the meaning of the preceding sentence,
Subgrantee shall indemnify Grantee from claims asserted by third parties in connection with the performance of this
Agreement, holding Grantee and Subgrantee harmless from the same Also
A For the purpose of this Agreement, the Grantee and Subgrantee agree that neither one is an employee or
agent of the other but that each one stands as an independent contractor in relation to the other
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B Nothing in this Agreement shall be construed as a waiver by Grantee or Subgrantee of any legal
immunity, nor shall anything in this Agreement be construed as consent by either of the parties to be sued by
third parties in connection with any matter ansing from the performance of this Agreement
C Subgrantee represents that to the best of its knowledge any hazardous substances at its project site or sites
are present m quantities within statutory and regulatory limitations, and do not require remedial action under
any federal, state or local legal requirements concerning such substances Subgrantee further represents that
the presence of any such substance or any condition at the site caused by the presence of any such substance
shall be addressed in accordance with all applicable legal requirements
ARTICLE XX Reports Subgrantee shall provide Quarterly Reports to Grantee, on the Quarterly Report
Form conforming to the sample attached as Attacliiiient E The first Quarterly Report shall be due at such time as
Subgrantee is notified All subsequent Quarterly Reports shall be due no later than fifteen (15) days after each
calendar quarter through final inspection Quarterly Reports shall indicate the anticipated completion date for each
project, together with any other circumstances that may affect the completion date the scope of work the project
costs or any other factors that may affect compliance with this Agreement Interim inspections shall be scheduled
by Subgrantee before the final inspection, and may be required by Grantee based on information supplied in the
Quarterly Reports Grantee may require additional reports as needed and Subgrantee shall provide any additional
reports requested by Grantee as soon as practicable With respect to the Request for Advance or Reimbursement,
the Summary of Documentation, and the Quarterly Reports the contact for Grantee will be the State Public
Assistance Officer
ARTICLE XXI Standard Conditions Subgrantee agrees to the following conditions
A The performance and obligation of Grantee to pay under this Agreement is contingent upon an annual
appropnation by the Legislature and is subject to any modification in accordance with Chapter 216 Florida
Statute and the disbursement to Grantee of federal funding in accordance with § 252 37(4), Florida Statute
13 Bills for fees or other compensation for services or expenses must be submitted m detail sufficient for a
proper pre audit and post audit
C Grantee may unilaterally terminate this Agreement for refusal by the Subgrantee or its contractors or
subcontractors to allow public access to all documents papers letters or other material subject to the
provisions of Chapter 119, Flonda Statute that are made or received by Subgrantee or its contractors and
subcontractors m connection with this Agreement.
D Subgrantee agrees that no funds disbursed to it under this Agreement will be used for the purpose of
lobbying the Legislature or any of its members any employee of the State of Flonda, any Member of
Congress, any officer or employee of Congress or any employee of a Member of Congress, in connection with
this Agreement or any modifications to this Agreement
E Subgrantee certifies that it possesses the legal authority to receive the funds
F Subgrantee agrees that responsibility for compliance with this Agreement rests with Subgrantee and
further agrees that noncompliance with this Agreement shall be cause for the rescission suspension or
termination of funding under this Agreement and may affect eligibility for funding under future Subgrantee
Agreements
G If otherwise allowed under this Agreement all bills for any travel expenses shall be submitted in
accordance with Section 112 061 Flonda Statute
H The State of Flonda will not intentionally award publicly -funded contracts to any contractor who
knowingly employs unauthorized alien workers constituting a violation of the employment provisions
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contained in 8 U S C Section 1324a(e) [Section 274A(e) of the Immigration and Nationality Act ("INA")]
The Department shall consider the employment by any contractor of unauthonzed aliens a violation of Section
274A(e) of the INA Such violation by the Subgrantee of the employment provisions contained in Section
274A(e) of the INA shall be grounds for unilateral cancellation of this Agreement by the Department.
I A person or affiliate who has been placed on the convicted vendor list following a conviction for a public
entity cnme or on the discnmmatory vendor list may not submit a bid on a contract to provide any goods or
services to a public entity may not submit a btd on a contract with a public entity for the construction or repair
of a public building or public work, may not submit bids on leases of real property to a public entity may not
be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with a
public entity, and may not transact business with any public entity in excess of Category Two for a period of
36 months from the date of being placed on the convicted vendor list or on the discnminatory vendor list
J The Recipient agrees to comply with the Americans With Disabilities Act (Public Law 101-336 42
U S C Section 12101 et seq) if applicable which prohibits discnmination by public and pnvate entities on
the basis of disability in the areas of employment, pubhc accommodations, transportation State and local
government services and in telecommunications
K With respect to any Subgrantee which is not a local government or state agency, and which receives funds
under this Agreement from the federal government, by signing this Agreement the Subgrantee certifies, to the
best of its knowledge and belief that it and its principals
1 are not presently debarred, suspended proposed for debarment, declared
ineligible or voluntarily excluded from covered transactions by a federal department or agency
2 have not, within a five year penod preceding this proposal been convicted of or
had a civil judgment rendered against them for commission of fraud or a cnmmal offense m connection with
obtaining, attempting to obtain, or performing a public (federal state or local) transaction or contract under
public transaction, violation of federal or state antitrust statutes or commission of embezzlement, theft, forgery,
bribery falsification or destruction of records making false statements or receiving stolen property,
3 are not presently indicted or otherwise cnminally or civilly charged by a
governmental entity (federal, state or local) with commission of any offenses enumerated in paragraph 20(h)2
of this certification and
4 have not within a five-year period preceding this Agreement had one or more
public transactions (federal state or local) terminated for cause or default
Where the Subgrantee is unable to certify to any of the statements in this certification, such
Subgrantee shall attach an explanation to this Agreement
In addition the Subgrantee shall submit to the Department (by email or by facsimile transmission) the
completed Certification Regarding Debarment Suspension Ineligibihty And Voluntary Exclusion for each
prospective subcontractor which Subgrantee intends to fund under this Agreement Such form must be
received by the Department pnor to the Subgrantee entenng into a contract with any prospective subcontractor
L The validity of this Agreement is subject to the truth and accuracy of all the information,
representations and matenals submitted or provided by the Subgrantee in this Agreement, in any subsequent
submission or response to Department request, or in any submission or response to fulfill the requirements of
this Agreement and such information representations and matenals are incorporated by reference The lack
of accuracy thereof or any material changes shall at the option of the Department and with thirty (30) days
written notice to the Subgrantee cause the termination of this Agreement and the release of the Department
from all its obligations to the Recipient
M This Agreement shall be construed under the laws of the State of Florida and venue for any
actions arising out of this Agreement shall lie in Leon County If any provision hereof is in conflict with any
applicable statute or rule or is otherwise unenforceable then such provision shall be deemed null and void to
the extent of such conflict, and shall be deemed severable but shall not mvandate any other provision of this
Agreement
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N The Recipient certifies, by its signature to this Agreement, that to the best of his or her
knowledge and belief
1 No Federal appropriated funds have been paid or will be paid by or on behalf of
the undersigned to any person for influencing or attempting to influence an officer or employee of any agency
a Member of Congress an officer or employee of Congress or an employee of a Member of Congress in
connection with the awarding of any Federal contract, the making of any Federal grant, the making of any
Federal loan the entenng into of any cooperative agreement, and the extension, continuation, renewal,
amendment or modification of any Federal contract, grant, loan or cooperative agreement
2 If any funds other than Federal appropnated funds have been paid or will be paid
to any person for influencing or attempting to influence an officer or employee of any agency a Member of
Congress, an officer or employee of Congress or an employee of a Member of Congress m connection with
this Federal contract, grant, loan or cooperative agreement, the undersigned shall complete and submit
Standard Form LLL "Disclosure Form to Report Lobbying," in accordance with its instructions
3 The undersigned shall require that the language of this certification be included in
the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants
loans and cooperative agreements) and that all subrecipients shall certify and disclose accordingly
This certification is a matenal representation of fact upon which reliance was placed when this
transaction was made or entered into Submission of this certification is a prerequisite for making or entering
into this transaction imposed by Section 1352, Title 31, U S Code Any person who fails to file the required
certification shall be subject to a civil penalty of not less than $10,000 and not more than $100 000 for each such
failure
ARTICLE XXII Term This Agreement shall take effect upon its execution by both parties and shall
terminate upon approval of closeout by the Federal Emergency Management Agency unless terminated earlier as
specified elsewhere in this Agreement. Subgrantee shall commence project(s) specified by this Agreement without
delay
ARTICLE XXIII Events of Default, Remedies, and Termination
A Upon the occurrence of any one or more of the following events, all obligations of Grantee to disburse
further funds under this Agreement shall terminate at the option of Grantee Notwithstanding the preceding
sentence Grantee may at its option continue to make payments or portions of payments after the occurrence of
any one or more such events without waiving the right to exercise such remedies and without incumng liability
for further payment Grantee may at its option terminate this Agreement and any and all funding under this
Agreement upon the occurrence of any one or more of the following
1 Any representation by Subgrantee in this Agreement is inaccurate or incomplete in any material
respect or Subgrantee has breached any condition of this Agreement or any previous agreement with
Grantee and has not cured in timely fashion, or is unable or unwilling to meet its obligations under this
Agreement,
2 Subgrantee suffers any matenal adverse change in its financial condition while this Agreement is in
effect, as compared to its financial condition as represented m any reports or other documents
submitted to Grantee, if Subgrantee has not cured the condition within thirty (30) days after notice in
venting from Grantee
3 Any reports required by this Agreement have not been submitted to Grantee or have been submitted
with inaccurate incomplete, or inadequate information or,
4 The monies necessary to fund this Agreement are unavailable due to any failure to appropriate or other
action or inaction by the Congress Legislature Office of the Comptroller or Office of Management
and Budget
13 Upon the occurrence of any one or more of the foregoing events Grantee may at its option give notice in
writing to Subgrantee to cure its failure of performance if such failure may be cured Upon the failure of
Subgrantee to cure Grantee may exercise any one or more of the following remedies
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1 Terminate this Agreement upon not less than fifteen (15) days nonce of such termination by certified
letter to the Subgrantee at the address specified in Article XXV of this Agreement such notice to take
effect when delivered to Subgrantee
2 Commence a legal action for the judicial enforcement of this Agreement,
3 Withhold the disbursement of any payment or any portion of a payment otherwise due and payable
under this agreement or any other agreement with Subgrantee and,
4 Take any other remedial actions that may otherwise be available under law
C Grantee may terminate this Agreement for any misrepresentation of material fact, for failure or non-
performance of any Agreement condition or obligation, or for noncompliance with any applicable legal
requirement
D Any deobligation of funds or other determination by the Federal Emergency Management Agency shall be
addressed m accordance with the regulations of that Agency
E Upon the rescission suspension or termination of this Agreement the Subgrantee shall refund to Grantee
all funds disbursed to Subgrantee under this Agreement
F The venue of any action or proceeding by either Grantee or Subgrantee for enforcement of this Agreement
or for adjudication of nghts, interests, or duties of the parties to it shall he in Leon County State of Florida
G Notwithstanding anything to the contrary elsewhere in this Agreement the rescission suspension or
termination of this Agreement by Grantee shall not relieve Subgrantee of liability to Grantee for the restitution of
funds advanced to Subgrantee under this Agreement and Grantee may set off any such funds by withholding
future disbursements otherwise due Subgrantee under this Agreement or any other Agreement until such time as
the exact amount of restitution due Grantee from Subgrantee is determined In the event the Federal Emergency
Management Agency should deobligate funds formerly allowed under this Agreement or under any other
Agreement funded by the Agency and administered by Grantee then Subgrantee shall immediately repay such
funds to Grantee If the Subgrantee fails to repay any such funds then Grantee may recover the same from
funding otherwise due Subgrantee
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Subgrantee VILLAGE OF KEY BISCAYNE Disaster # 3259 EM
ARTICLE XXIV Attachments
A All attachments to this Agreement if any are mcorporated mto this Agreement by reference as if set out
fully in the text of the Agreement itself
13 In the event of any inconsistencies between the language of this Agreement and the Attachments to it if any
the language of the Attachments shall be controlling but only to the extent of such inconsistencies
Note All other grant administrative and electronic forms will be provided by Grantee as necessary or
posted on the Department of Emergency Management website www floridapa org
ARTICLE XXV Notice and Contact All notices under this Agreement shall be in writing and shall be
delivered by Internet, by telefacsimile by hand, or by certified letter to the following respective addresses
FOR THE GRANTEE
W Craig Fugate Director
Division of Emergency Management
Department of Community Affairs
2555 Shumard Oalc Blvd
Tallahassee Flonda 32399-2100
FOR THE SUBGRANTEE
Jacqueline R Menendez
Village Manager
tits W. McIntyre Street, Ste 210
Key Biscayne, FL 33149
ARTICLE XXVI Designation of Agent Subgrantee hereby designates Jacqueline R Menendez
as its primary agent and designates Carolyn P Greaves as its alternate agent to execute any Request
for Advance or Reimbursement, certification, or other necessary documentation
IN WITNESS HEREOF, the Grantee and Subgrantee have executed this Agreement
FOR THE GRANTEE
DEPARTMENT OF COMMUNITY AFFAIRS
State of Flonj By
W Craig Fugate irector
Division of Emergency Management
(Date)
Public Assistance Program
FOR THE SUBGRANTEE
VILLAGE OF KEY BISCAYNE
ne
d Name
ame) Jacqu
Village Manager
(Title)
R Menendez
November 22 , 2005
(Date)
65-0291811
Federal Employer Identification Number (FEIN)
11