HomeMy Public PortalAbout1975_04_28SPEC WAIVER OF NOTICE
OF
SPECIAL MEETING
APRIL 28, 1975
O
We , the undersigned, being members of the Town
Council of the Town of Leesburg, in Virginia, do seve-
rally waive all statutory and Charter requirements as
to notice of time , place and purpose of a Special Meet-
ing of the Town Council, to be held in the Town Office,
15 West Market Street, Leesburg, Virginia, at 5:00 P.M. ,
Monday, April 28, 1975, for the purpose of awarding a
contract for the Route 15 water transmission main, and
any other routine matter that may come before Council.
G. Dewey 1, Mayor
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Charles E. Bange / ' -rbert L. Ridder
Mar, a Newman / "aures A. Rock
F / /c/AtilL
'obert A. Orr C. Terry T' us
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MINUTES OF SPECIAL MEETING OF LEESBURG TOWN COUNCIL, APRIL 28, 1975.
A special meeting of the Leesburg Town Council was held in the
Town Office, 15 West Market Street , Leesburg, Virginia, on April 28 ,
1975 at 5 :00 P.M. , pursuant to Waiver of Notice attached hereto.
Present were : Mayor G. Dewey Hill , Councilmen Charles E. Bange,
Robert A. Orr, Herbert L. Ridder and C. Terry ''Titus ; also Acting
Town Manager E. Wesley Devero. Absent from the meeting were Council-
men Mary Anne Newman and James A. Rock.
Mayor Hill called the meeting to order; announcing that the pur-
pose of this meeting was to examine bids and accept a proposal on the 4
Route 15 water transmission main. "
Mr. Jack Hawthorne, of Johnson and Williams, distributed a sheet
showing the bidders and their bids. Low bidder was William A. Hazel,
Inc. of Fairfax, Virginia, whose bid was in the amount of $10,412.00.
There were , however, two informalities in this bid - one being the
fact that the bond and the proposal were dated today and obviously
they could not have been dated today when they were submitted last
Friday. Also , he failed to complete the Experience, Equipment and
Financial Statement for Prospective Bidders. He felt that Hazel
is a fairly good company and he is working now on Catoctir .$ir& . .
Also discussed was the penalty clause, which calls for $3000077 in Ibe
contract. Mr. Hawthorne also went over the other bids received.
It was discovered that there was no date stamped on his bid, however,
Mr. Devero said he could attest that this bid was accepted by Mr.
Chaves last Friday. Mr. Hawthorne said that the financial statement
is not really involved in a $10,000 job, although it was required
in the advertisement. Mayor Hill felt that , if the bonding company
is confident of his financial statement, then they would recommend
him for the bond. Mr. Hawthorne felt that Hazel is here and has his
equipment here and that it would be wise to award the bid to him, es-
pecially in view of the completion deadline of June 1 on this project.
On motion of Councilman Ridder, seconded by Councilman Orr, the fol-
lowing resolution was unanimously adopted, as shown :
BE IT RESOLVED, that the bid proposal of William A. Hazel,
Inc . , of Fairfax, Virginia, in the amount of $10,412.00,
be accepted for the installation of a Water Transmission
Main at Route 15 Route 7 By-Pass ; that the informality,
lack of Experience , Equipment and Financial Statement for
Prospective Bidders , in said bid proposal be waived, and
that the contract, known as Contract 02-0013-19, be awarded
to said William A. Hazel, Inc .
Aye : Councilmen Bange, Orr, Ridder, Titus and Mayor Hill.
Nay : None.
Mr. Harry Burt presented for Council ' s consideration a Proposed
Draft for a Pre-Application for 701 Local Planning Assistance money.
He explained that there are no strings attached to this application.
It should be sent to the Planning District Commission by May 7th and
will be sent on to Richmond, where the areas designated to receive
this money will be picked by May 11th or 12th. Among other items
for which this money may be spent is the establishment of a Capital
Improvements Program, and this is an opportunity to get this done
rather cheaply. There was some discussion on this , with the Council
feeling that this application should be sent in.by the Town Manager.
It is proposed that the firm of Daniel A. Robinson & Assoctiates will
prepare this capital improvements program, with a completion date of
June 30, 1976, and with an approximate cost of $17 ,000 in consultant ' s
11 fees and $3,000 Town staff expenditures .
On motion of Councilman Titus , seconded by Councilman Ridder,
Council recessed at 5 :30 P.M. , to reconvene at 6:30 P.M. .
with all members being present '
Council reconvened at 7 :00 P.M. /and on motion, duly seconded,
went into executive session to discuss personnel matters.
Council recessed at 1 :00 A.M. on Tuesday, April 29, 1975.
with all members being present.
Council rec rnvened at 7 :30 P.M. on Tuesday, April 29, 1975,/
On motion, duly seconded, Council went into executive session to
discuss personnel matters and recessed at 12 :30 A.M. , April 30, 1975 .
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MINUTES OF SPECIAL •MEETING, APRIL 28,,-1975-.-- -
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with
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with all members present except Dr. Orr,
Council reconvened at 7 :30 P.M. on .Fionda , May 5., 1975/and,
on motion, duly seconded, went into executive session to discuss
personnel matters. Council recessed at 12 Midnight.
Council reconvened at 7 :30 P.M. on Monday, May 12, 1975 , with
all members present except Dr. Orr, and, on motion, duly seconded,
went into executive session to discuss personnel matters.
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On motion , duly seconded, the meeting was adjourned at 9:30
P.M. on May 12, 1975 .
/2 Mayor
C erk of ye Council
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