HomeMy Public PortalAbout1975_05_28 41
MINUTES OF REGULAR MEETING OF LEESBURG TOWN COUNCIL, MAY 28, 1975 .
A regular meeting of the Leesburg Town Council was held on
May 28, 1975 at 7 :30 P.M. in the Council Chambers , 10 West Loudoun
Street , Leesburg , Virginia . The meeting was called to order by the
Mayor, with a prayer being offered by Councilman Bange , and followed
by the Salute to the Flag . Present were : Mayor G. Dewey Hill, Coun-
cilmen Charles E. Bange, Mary Anne Newman, Herbert L. Ridder and C .
Terry Titus ; also Acting Town Manager E . Wesley Devero and Town At-
torney George M. Martin. Absent from the meeting were Councilmen
Robert A. Orr and James A. Rock .
The Minutes of a Special Meeting of April 28 , 1974 were approved
as written.
Miss Nancy Rogers , a resident of Edwards Ferry Road, expressed
her appreciation for services rendered by Town workmen in cutting and
removing brush from her property. She understood, however, that the
Town ' s insurance would not cover the workmen on private property.
Mayor Hill was confident that the Town 's Workmen s Compensation in-
surance would cover this , but the men have been directed not to go
on private property. He also felt that this would set a precedent,
all residents would feel that the workmen should come onto their
property to pick up brush, etc . Miss Rogers felt it would be safer
in many instances for the men to go on the property, as well as the
fact that there are instances where brush piled on the sidewalk and
in the streets would impede traffic . Councilman Ridder expressed
concern as to liability insurance to cover any damage to private
property if this were allowed. After some discussion, it was felt
that good common sense should be exercised in this work. Mayor
Hill suggested that clarification be obtained from the Town 's in-
surance carrier.
Mrs . Evelyn Sutphin, of 105 E. North Street , complained about
gravel on the shoulder of the road in front of her house . Her main
problem was the fact that the Town ' s sweeper does not sweep this
portion of the road at all , it raises the broom before it gets to
this location and picks up again at the bottom of the hill at Harri-
son Street . The gravel flies over in their yard, pitting the cars
and generally creating a nuisance . Councilman Bange, who lives on
East North Street and who travels this route, was familiar with this
problem and felt the road should be extended two to three feet . Mr.
Chaves explained that the gravel is too heavy for the sweeper and it
sweeps only where there is curb and gutter. It was suggested that ,
in such a case , it would be a hand job . After discussion, it was
felt that an immediate solution would be to put down paving as soon
as possible and look into this matter further, with ai1i,gy tR„i,We.
stalling curb and gutter and whatever else might be nee ec�. `'ray`or
Hill referred this matter to the administrative and Town staff to
take some action.
Mr. Thomas Nails , attorney , representing Mr . Alfred Gardiner,
addressed Council seeking sewer capacity for a lot owned by Mr.
Gardiner on South Catoctin Circle . He explained that Mr. Gardiner
is negotiating with C & P Telephone Company to construct a building
to be leased for a long term to C & P. This building would be one
story, approximately 100 ' x 90 ' , and to house some 42 to 50 employees .
This would be an administrative facility, so would not be in operation
24 hours a day . C & P estimates a usage of 15 gpd per person for
this sewage. They will not sign a contract until they have some
assurance that sewer capacity will be granted for this building.
Mr. Malls was seeking an allotment of this sewer capacity in order
that a contract for this facility might be executed as soon as pos-
sible . He quoted from the Priority List of March 28, 1973 , where-
by a public facility might be allotted sewer capacity. He said
this capacity would be restricted to C & P in any way Council might
designate . He felt that a letter stating this matter is going be-
fore a Town committee would suffice to keep negotiations alive .
Mayor Hill referred to the PrioritrycfSte;ement of March 28 , 1973,
at which time the Attorney Genera or irginia ruled that an al-
location might be set aside for "public need, " however, this has
not been definitely defined and he felt it should be. He said he
would attempt to contact Mr. Ryan in the Attorney General ' s Office
tomorrow. This request was referred to the Public Works Committee
by Mayor Hill, with the request that a representative of C & P be
present for this meeting . He said that any future commitments for
water and sewer will be tied to a "time limit ."
42
MINUTES OF MAY 28 , 1975 MEETING.
There was discussion concerning matters of this sort as to
whether or not they should be considered by Council first and then
referred to committee , or vice versa. Councilman Bange felt that
they should be considered by Committee first, then back to Council.
Mayor Hill felt that Council should be informed first, then referred
to Committee and back to Council. However, if a request is received
after Council meeting , it may be placed on a Committee Agenda for
recommendation back to Council.
Acting Town Manager Devero reported as follows :
(1) He explained several pieces of correspondence presented to-
night
for Council ' s information .
(2) He has prepared a list of Performance Bonds and Maintenance
Bonds to be considered by Public Works Committee.
(3) Two men have left the employ of the Town, one at the Sewage
Treatment Plant and one at the Town Shop, and they are advertising
for applicants for these jobs . He said he will make promotions at
the Sewage Treatment Plant for those employees there - the grades
and salaries are established.
(4) He talked with Mr. Stowers of the Farmer' s Home Adminis-
tration in Front Royal this afternoon to obtain information on an
FHA loan grant concerning sewage works . This information will be
mailed and should be here by Friday.
(5) A resolution to be considered on the Addition to the Agenda
concerns an appropriation for additional fence required at the Lees-
burg Middle School, this being installed in accordance with an agree-
ment with the School Board.
Councilman Ridder commented on the high cost of electricians
(2 for 2 weeks at $4, 200.00) submitted on Johnson and Williams ' esti-
mate for a generator.
Councilman Titus had the following items:
(1) A request from Councilman Rock that weeds be cut down in
Prospect Hills on Prospect Drive across from his house ; also two or
three lots west of his house . He also asked if the weeds have been
cut on Davis Avenue.
(2) He called attention to the word "not" left out of the ad-
vertisement concerning parking of vehicles in the Times-Mirror, this
being a key word. Mr. Martin suggested that the paper run this as a
'Corrected Notice ."
(3) The Town has received a Grant from HUD in the amount of
$8 ,000 for Historic Preservation.
(4) He talked with Mr. Burt today concerning the Capital Im-
provements Program and hoped Council would reinstate any monies it
can to get this program done this year, and with the hope that this
will be taken into consideration at the Public Hearing on the Budget.
(5) He suggested that Council meet with the Airport Advisory
Committee before June 26th to determine what action will be taken
concerning the T-hangars . Mayor Hill suggested that it be ascer-
tained from the Airport Advisory Committee what date might be ap-
propriate
for its members . pp
(6) With reference to the Park Authority's7acquisition : of the
W. S: 0. D. right-of-way, he felt the Town should discuss the easements
needed with VEPCO before any transaction takes place - the Town needs
storm sewer easements through this property. Mr. Devero felt that
VEPCO is going to retain the right-of-way. Councilman Ridder felt
that they were going to merely retain the right-of-way for power
transmission. Mr. Titus said he would rather see the Town get a
part of this right-of-way as opposed to the Park Authority .
43
MINUTES OF MAY 28, 1975 MEETING. -
(7) He asked if there is anything on the Agenda concerning
the sandy wate••eqQ*oaa�ary Club Apartments . Mr. Chaves advised that
he has receiveatajreporc from samples taken ftom the showers and it
is felt that the gravel is coming from magnesium and calcium de-
posits, which are very high from the water heaters . He said water
softeners installed at the apartments would eliminate the problem,
it is not coming from the wells . Mayor Hill said the greater part
of this problem is with the owner. Also, if the water we are dis-
charging out there is good water, then it is not our problem. Mr.
Chaves said he would like to send a sample to the Lab and see just
what the components are. After further discussion, it was the gene-
ral consensus of Council that a reply be sent to Mrs . Cubbison, noti-
fying her of the Town ' s findings .
(8) He asked Council to consider the establishment of a stand-
ing committee to review legal matters . Mayor Hill asked Councilman
Titus to explain how this committee would work. Mr. Titus felt that
certain provisions should be set out by the standing committee - it
would then be sent to the law review committee to prepare and pat it
in shape to be considered by the Council - it would then go back to
the standing committee for reference to the Council. Both Councilmen
Newman and Ridder felt that the present system with three (3) read-
ings was enough for ordinances . Town Attorney Martin said he would
rather work with an ordinance from its beginning, rather than the
finished product. He suggested inquiring from other Towns as to how
they handle ordinances . After lengtly discussion, on motion of Coun-
cilman Newman, seconded by Councilman Ridder, the following reso-
lution was proposed:
BE IT RESOLVED, that a Legislative Committee be set up for
the purpose of drafting ordinances , processes of litigation
involving the Town and reviewing Acts of the General As-
sembly.
Councilman Bange voiced his objections to such a committee - he did
not approve of a committee working in the background. Councilman
Titus pointed out that this committee would only function at the
direction of the Council or a committee . The resolution was then
adopted by a vote of 4 to 1, as shown :
Aye : Councilmen Newman, Ridder, Titus and Mayor Hill .
Nay : Councilman Bange .
Mayor Hill appointed to this Legislative Committee the Chairmen of
the Public Works and Finance and Administration Committees, the Town
Attorney and the Town Manager, with the understanding that this Com-
mittee only functions at the direction of the Committees or the
Council.
Councilman Newman had the following items :
(1) She has received a complaint from a business man on South
Catoctin Circle concerning street lights - there are only two on the
entire street between King Street and Market Street and both of these
are within a stone 's throw of each other. Councilman Titus said the
Chief of Police has discussed briefly with him the same situation on
Plaza Drive . At the suggestion of Councilman Bange, this matter was
referred to the Public Works Committee for study and report back to
Council.
(2) She has received two complaints concerning the fact that
parking has been removed from Wirt Street across from the Methodist
Church. In both cases , the main complaint seemed to be the fact that
there was no place to park in the lot , with both persots receiving
tickets . Neither of. these ladies was complaining about the tickets ,
but they felt the need for the parking on Wirt Street. Councilman
Ridder said he had also received such a complaint. Councilman Bange
felt that part of the problem could be confusion due to the installa-
tion of the meters in the parking lot . Council did not desire to
take any action on this problem at this time. •
44
MINUTES OF MAY 28 , 1975 MEETING.
(3) She has received a complaint from several people concerning
the parking lot . She asked why the Police cars park in the prime spaces?
Several of these people have suggested parking the Police cars out-
side the office and employees parking on the perimeters . Councilman
Titus suggested opening up the space behind Dr. Jackson 's building
for parking. Mayor Hill said this is a problem of space and it is
hoped that the committee under the Comprehensive Plan on space needs
might be able to solve at least a part of this problem.
Councilman Bange had the following items:
(1) He asked that Mr. Devero secure the cost of street lights
on Catoctin Circle for the Public Works Committee meeting. Mr.
Chaves said these lights are usually 7 ,000 lumen, however, no study
has been made .
(2) He advised that the weeds have not been cut for the last
three years in Exeter Hills, even though letters have been sent to
Mr. Phillips . Mr. Devero advised that a committee canvassed the en-
tire Town and letters were prepared. There were so many complaints
after a part of them went out that the remainder were not sent. He
asked that Council back up the office if these letters are to be sent .
These people were given 21 days to comply with the ordinance . The
same crew will canvass these areas again and, if they have not been
cleaned up, more letters will be sent out . The Town may be faced
with cleaning up a large portion of the Town , which will take quite
a while. Mayor Hill called attention to the letter that was sent
to the Lutheran Church , which was read to the congregation by Mr.
Ridder. The Church is dealing with the situation the best it can.
Councilman Titus said he would like to see the Town look like a golf
course next year at this time , and he felt the citizens should get
used to the fact that they must keep their lots cleaned off. Mayor
Hill said he understood there was no discrimination shown by the Town
Office in sending out these letters .
Mayor Hill referred to a letter received from Mr. Green of 21
North Wirt Street, presenting a solution to the traffic problem at
the corner of Cornwall and Wirt Streets . He referred this letter to
the Public Works Committee for action and suggested that Mr. Greene
be invited to attend the meeting when this comes back to Council.
On motion of Councilman Bange , seconded by Councilman Newman,
the following resolution was proposed:
WHEREAS , a request by Manor Care , Inc . has been received
for the connection of the proposed nursing home to the
Town sewer system, and
WHEREAS„ it,•is the feeling of the Council that the con-
struction of said nursing home is fulfilling a public
need,
NOW, THEREFORE, BE IT RESOLVED, that Manor Care, Inc . be
granted 9,000 gallons per day capacity, in accordance
with Category #3 of the Priority List of March 28, 1973 ,
and
BE IT FURTHER RESOLVED, that this approval is granted,
provided the site plan is submitted on or before Decem-
ber 15 , 1975 , and that construction will commence 30
days after Town and County approval, and connections
to the system will be made 12 months after construction
begins , and the facility is opened by April 1977 .
Councilman Bange explained that the Public Works Committee, after
listening to Mr. Rubinger, felt that this facility meets the "public
need" under Category 3 of the Priority List. Mr. Rubinger explained
the rough time table he has submitted to the Town. To the question
asked by Councilman Newman, Mr. Rubinger stated that their Certifi-
, cate of Need has been extended to October 25 , 1975 , with the stipu-
- lation that they will be under construction or on their way to it for
further extension. Councilman Titus had several provisions he felt
should be included in the resolution. After lengthy discussion,
45
MINUTES OF MAY 28, 1975 MEETING .
Mr. Rubinger said if they could assume they were going to get this
capacity, they could proceed on this basis. Mayor Hill unofficially
polled the members to ascertain their feelings , with the result being
4 for a revised resolution and one (1) with reservations. On motion
of Councilman Ridder, seconded by Councilman Newman, the resolution
was unanimously referred back to the Public Works Committee, as shown,
with Councilman Titus suggesting that similar language to that used
concerning the School Board' s Vocational-Technical Center be incor-
porated in the revised resolution.
Aye : Councilmen Bange , Newman, Ridder, Titus and Mayor Hill.
Nay : None . ,
On motion of Councilman Titus , seconded by Councilman Ridder, the
following resolution was proposed and unanimously adopted, as shown :
WHEREAS, James W. Ritter, Jr. has retired as Town Manager
for the Town of Leesburg on March 31 , 1975 , and
WHEREAS, Mr. Ritter is to be recognized for his twelve
years of continuous service to the Town of Leesburg, and
WHEREAS, he has given many hours of his time and knowl-
edge to the scores of problems arising in connection with
his duties as Town Manager, and
WHEREAS, he has served the Town of Leesburg faithfully
in carrying out his duties as Town Manager and is to be
highly commended for his honesty, sincerity, integrity
and high regard for his sense of obligation toward all
with whom he has come in contact during his tenure as
Town Manager,
NOW, THEREFORE, BE IT RESOLVED, that the Mayor, Members
of the Town Council and the Administrative Staff of the
Town of Leesburg wish to express their sincere thanks
to Mr. Ritter for a job done par excellence and to wish
for him a future filled with happiness and success .
Mayor Hill explained that , although a Certificate .conveying this reso-
lution was presented to Mr . Ritter at the last :Council meeting, he
failed to have the resolution adopted by Council. He requested that
a copy of this resolution be sent to Mr. Ritter, with his apologies.
Aye : Councilmen Bange , Newman, Ridder, Titus and Mayor Hill.
Nay: None .
On motion of Councilman Titus , seconded by Councilman Bange,
the following resolution was proposed and unanimously adopted, as
shown:
WHEREAS , C. Stanley Reed has resigned from the Leesburg
Planning Commission after having served as a member since
January 1 , 1965 , and
WHEREAS , Mr. Reed should be recognized for his ten years
of continuous service as a Commissioner,
NOW, THEREFORE, BE IT RESOLVED by the Leesburg Town Council,
that the Mayor and members do hereby express their sincere
thanks to C. Stanley Reed for his service to the Town as a
member of the Leesburg Planning Commission from January 1,
1965 to April 22 , 1975 , and
BE IT FURTHER RESOLVED, that a copy of this resolution be
forwarded by the Clerk of the Council to C . Stanley Reed.
Aye : Councilmen Bange, Newman, Ridder, Titus and Mayor Hill.
Nay : None .
On motion of Councilman Titus , seconded by Councilman Newman,
the following resolution was proposed and unanimously adopted, as
shown:
14. 1
•
Administrative-Clerical Group
Grade 6 .
•
ACCOUNTING CLERKS
GENERAL DUTIES:
Principal Accounting Assistant to the Treasurer-
Commissioner of Revenue; records the daily transactions,
maintains expenditures and revenue ledgers, and acts as
. Assistant Cashier, under supervision of Treasurer-Commissioner -
of Revenue, and related duties as . required.
DISTINGUISHING FEATURES:
Responsible for maintaining accurate records of .
daily expenditures and revenues of the Town. Duties are
prescribed by Manager and direct supervision is by the
Treasurer-Commissioner of Revenue. Complete knowledge of
all aspects of the Town' s accounting system is required.
MINIMUM REQUIREMENTS:
High school diploma and two years of general account-
ing experience; ability to type accurately at fifty (50)
words per minute; avility to operate bookkeeping machine.
REPRESENTATIVE EXAMPLE OF TASKS: (Illustration Only)
Prepare expenditure checks; post expenditure and
revenue ledgers;. receive cash payments on behalf of the
Town; issue receipts, licenses and permits; handle phone
inquiries concerning real estate taxes, personal property
taxes, business licenses, etc; and special duties as
assigned by Treasurer-Commissioner of Revenue.
•
•
t
49. 1
•
•
•
PRIVATE FIRST CLASS Grade: 8
•
•
•
GENERAL DUTIES :
•
Enforces state laws and Town Ordinances, .performs investigations ' .
and general police duties under supervision of superior officers, and
related duties as required.
DISTINGUISHING FEATURES:. -
Private First Class perform routine law enforcement and police .•
duties under direct supervision of superior officers. He will familiarize
himself with the new business establishment in the Town and supply the
emergency form to be filled out and have it on file in the police department.
MINIMUM REQUIREMENT'S: -
High School diploma, one year of responsible experience as a police
officer, His philosophy must be one of dedication to the public service.
•
REPRESENTATIVE EXAMPLES OF TASKS: -
Check places of business for emergency forms to be .filledout. Check
private residences when people are away and get information on how long
the residences would be unoccupied. .
52
RECOMMENDED PAY PLAN
1 Grade Increment is 77., Step Increment is 57. (rounded to $50.)
Step
Grade' A B C D E F G H
. 1 5,350 5,600 5, 900 6,200 6,500 6,850 7, 150 . 7,550
( 7,528)
2 5,750 .6,000 6,300 6,650 6,950 7,300 7,650 8,050
( 8,056)
3 6,150 6,450 6,750 7,100 7,450 7,800 8,200 . 8,600 ,
( 8,618)
4 6,550 6,900 7,250 7,600 7,950 8,350 8,800 9,200
. ( 9,2.23) '
5 7,000 • 7,350 7, 750 3,100 8,500 8,950 9,400 .9,850 .
( 9,868)'
6 7,500 7,900 . 8,250 8,700 . 9,100 9,600 10,050 ' 10,550 : •
(10,559) -
•
7 ' .8,050 8,450 8,850 9,300 • 9,750 10,250 10,750 ' 11,300 •
' (11,298)
8 8,600 9,000 9,450 9,950 10,450 10,950 11,500 12, 100
(12,089)
•
9 9,200 9,650 10,150 10,650 11,150 11,750 12,300 12;950
. - ' - (12,935)
10 9,850 10,350 10,850 11,400 11,950 12,550 . 13,200 13,850
- . (13,841)
11 - 10,500 11,050 11,600 12,200 12,800 13,450 14,100 14,800
(14,310)
12 11,250 11,800 12,400 13,050 13, 700 14,350 15,100 15,850
(15,850)
13 12,050 12,650 13,300 13,950 14,650 15,400 16,150 16,950
(16,956)
14 12,900 13,550 14,200 14,950 15,650 16,450 17,300 18,150
- (18,143) -
•
15 13,800 14,500 15,200 15,950 16,750 17,600 18,500 . 19,400
• • (19,413)
16 14,750 ' 15,500 16,300 17,100 17,950 18,850 19,800 20,750
(20,771)
17 15,800 16,600 17,400 18,300 19,200 20,150 21,150 22,250
(22,225)
18 16,900 17,750 18,650 19,550 20,550 21,550 22,650 23,800
(23,781)
19 18,100 19,000 19,950 20,950 22,000 23,100 24,250 25,450
(25,446)
'20 19,350 20,300 21,350 22,400 23,500 24,700 25,950 27,250
(19,348) (20,316) (21,334) (22,398) (23,516) (24,692) (25,927) (27,227)
•
46
MINUTES OF MAY 28 , 1975 MEETING . - -
WHEREAS, Edwin K. Cross has resigned from the Leesburg
Planning Commission after having served as a member
since January 1, 1967 , and
WHEREAS, Mr. Cross should be recognized for his eight
years of continuous service as a Commissioner,
NOW, THEREFORE, BE IT RESOLVED by the Leesburg Town
Council, that the Mayor and members do hereby express
their sincere thanks to Edwin K. Cross for his service
to the Town as a member of the Leesburg Planning Com-
, mission from January 1, 1967 to March 20 , 1975 , and
BE IT FURTHER RESOLVED, that a copy of this resolution
be forwarded by the Clerk of the Council to Edwin K.
Cross .
Councilman Titus remarked that both Mr. Reed and Mr. Cross have been
valuable to the Commission. The Clerk was directed to have Certifi-
cates prepared and send them to these two gentlemen.
Aye : Councilmen Bange , Newman, Ridder, Titus and Mayor Hill.
Nay: None .
Resolutions to appoint two new members to the Planning Commis-
sion to fill the unexpired terms of Mr. Reed and Mr. Cross were dis-
cussed, as well as appointments to the Study Committees under the
Comprehensive Plan. It was felt that Council should meet in execu-
tive session to discuss these matters and the date was set for June
9th at 7 :30 P.M. for the purpose of discussing personnel matters.
On motion of Councilman Newman , seconded by Councilman Titus ,
the following Ordinance was proposed:
BE IT ORDAINED, that the Town Code of Leesburg, Virginia
is hereby amended by adding a section, to be numbered
Section 21. 1-8. 1, which said section shall read as fol-
lows :
Sec . 21. 1-8 . 1. No soliciation for any raffle shall be
conducted on anySunday. except within the premises
owned or controlled by the organization conducting
such a raffle or within the premises of any business
or commercial establishment permitting such solicita-
tion.
After discussion, on motion of Councilman Titus , seconded by Council-
man Newman, the ordinance was referred back to the Finance and Ad-
ministration Committee for further study and possible referral to
the Legislative Committee, the vote being unanimous .
On motion of Councilman Newman, seconded by Councilman Titus, the
following resolution was proposed and unanimously adopted, as shown:
BE IT RESOLVED, that the following job classifications and
pay grades be adopted for inclusion in the Personnel Manu-
al as Pages 14 . 1, Administrative-Clerical Group, and 49. 1,
Private First Class , Police Department .
Aye : Councilmen Bange , Newman, Ridder, Titus and Mayor Hill
Nay : None .
On motion of Councilman Newman, seconded by Councilman Titus ,
the following resolution was proposed:
BE IT RESOLVED, that the following Recommended Pay Plan
' be adopted for inclusion in the Personnel Manual in place
of Page 52.
After explanation by Councilman Newman, the resolution was adopted,
as shown:
Aye : Councilmen Bange, Newman, Ridder, Titus and Mayor Hill.
Nay: None .
47 ,
MINUTES OF MAY 28 , 1975 MEETING.
On motion of Councilman Newman, seconded by Councilman Ridder,
the following resolution was proposed:
BE IT RESOLVED, that the following "Holidays," Section (a)
and (b) , Pages 60 and 61 of the Personnel Manual, be amended
to read as follows :
Holidays
(a) The holidays authorized to be observed are the
following :
New Year ' s Day January 1
Lee-Jackson Day 3rd Monday in January
Washington 's Birthday 3rd Monday in February
Memorial Day Last Monday in May
Independence Day 'July 4
Labor Day 1st Monday in September
Columbus Day 2nd Monday in October
Veteran ' s Day November 11
Thanksgiving Day 4th Thursday & following
Friday in November
Christmas Eve December 24 (Noon to 5 P.M.)
Christmas Day December 25
(b) When a holiday falls on Saturday, it shall be ob-
served on the preceding Friday. When a holiday
falls on Sunday, the following Monday shall be
observed.
There was lengthy discussion on this resolution. On motion of Coun-
cilman Bange, seconded by Councilman Ridder, the resolution was a-
mended to read as follows • . and unanimously adopted, as shown:
BE IT RESOLVED, that the following "Holidays ," Section (a)
on Page 60 of the Personnel Manual, be amended to read as
follows :
Holidays
(a) The holidays authorized to be observed are the
following :
New Year ' s Day January 1
Washington 's Bir:hday 3rd Monday in February
Memorial Day Last Monday in May
Independence Day July 4
Labor Day 1st Monday in September
Veteran ' s Day November 11
Thanksgiving Day 4th Thursday in November
Christmas Eve December 24 (Noon to 5 P.M. )
Christmas Day December 25
Aye : Councilmen Bange, Newman, Ridder, Titus and Mayor Hill.
Nay : None .
On motion of Councilman Newman, seconded by Councilman Ridder,
the following resolution was proposed:
BE IT RESOLVED, that the following appropriations be
made :
$12,775 .26 - Perry Engineering - Fisher-Bishop Project,
1971 Bond Fund.
2, 900 .00 - William A. Hazel, Inc . - Storm Sewer Relo-
cation-Pizza Hut, General Fund #800. 914 .
1, 120.50 - Ottinger, Nalls and Chamblin - Legal Fees-
Town v. Hutchison - Utility Fund #1300. 113.
8 ,653 .00 - Insurance - General Fund #200. 101 (supplemental)
48
MINUTES OF MAY 28, 1975 MEETING.
$ 31 .36 - Bank Service Charge - General Fund #1100. 108
(supplemental) .
58. 61 - Bank Service Charge - Utility Fund #1500. 108
(supplemental) .
After explanation by Mr. Devero, the resolution was unanimously a-
dopted, as shown:
Aye : Councilmen Bange, Newman, Ridder, Titus and Mayor Hill .
Nay: None.
On motion of Councilman Newman, seconded by Councilman Bange,
the following resolution was proposed:
WHEREAS, a grant in the amount of $5 ,000 was made to the
Loudoun County Chamber of Commerce, and thereafter assigned
to the Town of Leesburg by the Virginia Landmarks Commission,
toward the restoration of the log cabin, with the provision
that work be started on this project prior to January 1976,
and
WHEREAS, a matching amount of $5 ,000 has been appropriated
for this work by the Loudoun Restoration and Preservation
Society,
NOW, THEREFORE, BE IT RESOLVED, that an amount of $5 ,000
is hereby appropriated by the Town Council for the Town
of Leesburg to the Loudoun Restoration and Preservation
Society in order that construction may be started on the
restoration of the log cabin, with the hope that donations
from interested citizens and civic organizations might -
enable the completion of this restoration by the 1976
Bicentennial Celebration.
Mrs. Newman explained that the Committee felt that, since the Town
owns the log cabin, it might be a good idea if the Town would evi-
dence some interest in the restoration of it. Mayor Hill had seve-
ral remarks concerning this contribution. He stated that the So-
ciety will receive $15,000 from the insurance company for the old
Ordinary on West Market Street. There was also discussion concern-
ing the $8,000 Grant from HUD, as to whether or not this appropria-
tion might be considered toward matching funds, with Mr. Devero to
check this out. The resolution was then unanimously adopted, as
shown :
Aye : Councilmen Bange, Newman, Ridder, Titus and Mayor Hill .
Nay : None.
On motion of Councilman Titus , seconded by Councilman Bange, the
following resolution was proposed :
WHEREAS, a petition has been received from the developers
of Exeter Hills, Sections 4 and 5 , requesting that they be
placed on the August 14, 1974 Priority List for water and
sewer connections , •
NOW, THEREFORE, BE IT RESOLVED, that Exeter Hills , Sections
4 and 5 , be placed on the August 14 , 1974 Priority List, ef-
fective May 8 , 1975 .
After explanation by Councilman Titus , the resolution was unanimously
adopted, as shown :
Aye: Councilmen Bange , Newman, Ridder, Titus and Mayor Hill.
Nay : None .
On motion of Councilman Bange, seconded by Councilman Ridder,
the following resolution was proposed:
BE IT RESOLVED, that the Town Manager be authorized to
advertise for bids for the replacement of 181 linear feet
of existing sidewalk with the same amount of curb and
gutter and brick sidewalk on East Market Street east of
49
MINUTES OF MAY 28, 1975 MEETING.
the intersection of Church Street, and for the placement of
278 square yards of brick sidewalk and the replacement of
a concrete driveway entrance on West Market Street west
from the intersection of Liberty Street, and
BE IT FURTHER RESOLVED, that the Town Manager is author-
ized to contact Lee Rodgers of VEPCO for the removal of
two (2) trees at the location on East Market Street at
the intersection of Church Street .
Mr. Chaves explained that the driveway entrance to be replaced is
that of Mr. Winslow Williams and that the entrance is not wide enough.
Councilman Titus (speaking on behalf of Councilman Rock) asked if
the Town would consider bidding on the two trees to be removed. Mr.
Chaves said that VEPCO will be taking the trees down at no cost to
the Town since the Telephone Company has requested that they either
be removed or topped. After discussion, it was decided that the
trunks of the trees should be delivered to a Town lot, after which
time the Council may decide what should be done with them. The
resolution was then unanimously adopted, as shown :
Aye : Councilmen Bange , Newman, Ridder, Titus and Mayor Hill.
Nay : None.
On motion of Councilman Titus , seconded by Councilman Ridder,
the following resolution was proposed:
BE IT RESOLVED, that the Town Manager is authorized to
contact the Health Department to obtain a ruling on the
health, safety and sanitary conditions of a burned-out
structure owned by Mr. Herbert Bryant on Harrison Street,
and
BE IT FURTHER RESOLVED that, upon receiving information
from the Health Department , the Town Manager is author-
' ized to contact Mr. Bryant, citing the pertinent ordi-
nances and information received from the Health Depart-
ment, and requesting that he clean up the aforementioned
site of all debris and overgrowth of vegetation within
30 days of receipt of communication.
Councilman Bange reported he had been contacted concerning this prob-
lem by a resident on Harrison Street . After discussion, the reso-
lution was unanimously adopted, as shown:
Aye : Councilmen Bange , Newman, Ridder, Titus and Mayor Hill.
Nay : None.
On motion of Councilman Titus , seconded by Councilman Newman,
the following resolution was proposed:
BE IT RESOLVED, that DeLashmutt Associates be engaged to
prepare an easement plat covering the utilities , sanitary
sewer, storm sewer and water lines from the south line of
Parcel B, Huntland Homes Subdivision, Section 1, to the
north right-of-way line of the By-Pass , and
BE IT FURTHER RESOLVED, that DeLashmutt Associates be en-
gaged to prepare as-built plans of utilities, sanitary
sewer, storm sewer and water lines and curb and gutter
and sidewalk of Huntland Homes , Section 1, in accordance
with their proposal of May 5 , 1975 .
Discussion followed concerning the proposed fee for this work, as
well as various methods of computing these fees by other engineer-
ing firms. The resolution was then xxxxsxxxx*N adopted, as shown:
Aye : Councilmen Bange , Newman, Rzixx; Titus and Mayor Hill.
Nay: Councilman Ridder.
On motion of Councilman Titus , seconded by Councilman Bange,
the following resolution was proposed :
WHEREAS, a request has been received from Morven Park
Equestrian Institute for a connection to the sanitary
sewer system of the Town,
50
MINUTES OF MAY 28 , 1975 MEETING.
NOW, THEREFORE, BE IT RESOLVED that, upon the advice of
the Town Attorney and in compliance with Council resolu-
tion of February 12, 1975 that no further requests will
be entertained by the Town for sanitary sewer and water con-
nections outside the corporate limits , this request from
Equestrian Institute is hereby denied.
After explanation by Councilman Titus , the resolution was unanimously
adopted, as shown:
Aye: Councilmen Bange, Newman, Ridder, Titus and Mayor Hill.
Nay: None.
On motion of Councilman Titus, seconded by Councilman Ridder,
the following resolution was proposed:
BE IT RESOLVED, that the Town Manager is authorized to
write a letter to Mr. D. R. Askew, Resident Engineer,
Warrenton, Virginia, Department of Highways, expressing
that the Town does not desire to participate in the pave-
ment marking demonstration program.
After discussion, the resolution was unanimously adopted, as shown :
Aye: Councilmen Bange, Newman, Ridder, Titus and Mayor Hill.
Nay : None.
There was discussion concerning the amount set aside by the
County in its Budget for Parks and Recreation. It was felt that
Leesburg should be represented at the- County 's Public Hearing on
the Budget in connection with this appropriation. Mayor Hill ap-
pointed Councilman Titus to speak on behalf of the Town.
There was also some discussion on the Soil Erosion Ordinance
proposed to be adopted by the County. Mayor Hill appointed Coun-
cilman Titus to represent the Town at the Public Hearing on this
Ordinance .
On motion of Councilman Titus , seconded by Councilman Newman,
the following resolution was proposed:
WHEREAS, the Town Council, on March 12 , 1975 , adopted a
resolution authorizing Lee Fence Co . to install 270 feet
of 9-gauge link fence , 4 feet high, along the paved drain-
age ditch constructed along the west property line at Lees-
burg Middle School, at a cost of $862.00 and
WHEREAS, as a result of a meeting with Mr. Tom Sullivan of
Lee Fence Co . on the morning of May 27 , 1975 , it was found
that , in order to comply with the School Board' s request,
it would be necessary to increase the footage 18 feet and
one end post, for an additional cost of $52.00,
NOW, THEREFORE, BE IT RESOLVED, that an authorization of •
$52. 00 is hereby approved.
Mr. Chaves explained the necessity for this additional fencing. Mr.
Timberlake explained that the amount of $862.00 was formerly author-
ized, but not appropriated. On motion of Councilman Titus , seconded
by Councilman Ridder, the following amen&nent was proposed and unani-
mously adopted, as shown:
NOW, THEREFORE, BE IT RESOLVED, that $914.00 is hereby ap-
propriated.
Aye : Councilmen Bange, Newman, Ridder, Titus and Mayor Hill.
Nay: None .
The resolution, as amended, was then unanimously adopted, as shown :
Aye : Councilmen Bange, Newman, Ridder, Titus and Mayor Hill.
Nay : None .
51
MINUTES OF MAY 28 , 1975 MEETING. •
On motion of Councilman Newman, seconded by Councilman Titus ,
Council voted unanimously to go into e*ecutive session to discuss
personnel and legal matters at 11 : 22 P.M.
Council reconvened at Midnight.
•
On motion of Councilman Titus , seconded by Councilman Bange, the
following resolution was proposed and unanimously adopted, as shown :
WHEREAS, there is a pressing need to increase the supply of
water available to the Town water system; and
WHEREAS, a survey by geologists indicates there is a poten-
tial source of water under the surface of the area owned by
Hakim Associates in the Town of Leesburg, Virginia, described
on plat made by DeLashmutt Associates, dated April 1975 ; and
WHEREAS, an offer to purchase the area for location of a well
and appurtenances, together with an easement of ingress and
egress and for installation of utilities , has been made to
Hakim Associates by letter dated May 16 , 1975 , for the sum
of Three Thousand Dollars ($3 ,000) ; and
WHEREAS, the said offer was rejected at a conference with
the Town .Manager and Public Works Committee on May 28, 1975 ,
and a counter-proposal was made by Hakim Associates contain-
ing the following terms :
(1) Dedication to and construction by the Town, according
to Town Standards , a street 180 feet in length extend-
ing from the end of Roanoke Drive southwesterly.
(2) Payment by the Town for water taken from the proposed
well until sanitary sewer capacity becomes available
to the entire tract of land owned by Hakim Associates.
(3) Guaranteeing to allocate full sewer capacity for Hakim
Associatesproperty when sewer capacity becomes avail-
able, with the understanding that all payments for
water would cease when such capacity becomes avail-
able, and Hakim Associates , at that time , would convey
the well site in fee simple to the Town; and .
WHEREAS, the Council has determined that the counter-
proposal is unacceptable for several reasons , two of which
would be the cost of construction of the street and cost of
purchase of water over an indeterminate time period; and
WHEREAS, a public necessity exists to acquire the fee simple
in the well site and a perpetual easement for ingress and
egress thereto and the installation of public utilities
therein, and an essential public convenience requires early
entry in order to let the contract for drilling the well
on said site ;
BE IT, THEREFORE, RESOLVED, that the Town Attorney be, and
he is, hereby directed to institute condemnation proceed-
ings to acquire , on behalf of the Town, the well site and
said easement from Hakim Associates, and to obtain entry there-
on at any time after the filing of the Town ' s petition for
condemnation and prior to the determination and deposit of
the award of just compensation, or early entry thereon, pur-
suant to Section 25-46 . 8 of the 1950 Code of Virginia, as
amended.
Aye : Councilmen Bange , Newman, Ridder, Titus and Mayor Hill
Nay : None.
On motion of Councilman Newman, seconded by Councilman Bange,
the meeting was adjourned at 12: 10 A.M. , May 29, 1975 .
it:744k/l
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Clerk of • e Council