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HomeMy Public PortalAbout1975_07_23 101 _ MINUTES OF REGULAR MEETING OF LEESBURG TOWN COUNCIL, JULY 23, 1975. A regular. meeting of the Leesburg Town Council was held on July 23, 1975, at 7 : 30 p.m. in the Council Chambers, 10 West Loudoun Street, Leesburg, Virginia. The meeting was called to order by the Mayor. Mayor Hill offered the invocation, followed by the salute to the flag. Present were: Mayor G. Dewey Hill, Councilmen Charles E. Bange, Mary Anne Newman, Herbert L. Ridder, James A. Rock and C. Terry Titus; also present were Acting Town Manager, E. Wesley Devero, and Town Attorney, George M. Martin. In the absence of Mrs . Rosen, Mrs . Mack was acting Clerk of the Council . The minutes of the regular meeting of June 25, 1975, and special meetings of July 1, 1975, and July 7, 1975, were approved as written. Councilman Ridder informed the Council that he had a draft from NVPDC on the Third Track Approach which he would leave with Mr. Devero and suggested that other Council members would find it interesting reading. Councilman Rock reported on a letter received from the Washington Metropolitan Council of Government regarding the airport saying they were going to,Din effect, block everything until all the istues.are resolved. He further reported on a letter from Charles H. Van Gorder, Assistant Director for Zoning, Loudoun County, stating that the Loudoun County Planning Commission voted to undertake an active review of the proposed master plan for the Leesburg Airport and to further make appropriate formal recommendations to the Leesburg Town Council prior to final action on the subject plan. Following some discussion concerning these two letters, it was decided that a meeting with the Board of Supervisors and a representative from COG should be arranged at an early date. Councilman Titus reiterated the need for fleeting between the Town and County and a representative from COG to "clear the air. " He also suggested that he thought it would be beneficial for all Council members to review the NVPDC draft concerning the Third Track Approach and ask that copies of this be ,made available to all members of the Council. Mr. Titus also suggested that the Trash Contract should be typed in a final draft form and sent to both committees for review. He mentioned the meeting to be held by the Piedmont Environ- mental Council and suggested it might be informative for Council members, stating that he would be interested in attending. Mayor Hill directed any interested Council members to contact Mr. Devero if they wished to attend this meeting. He reported that Mr. Jewell had called him regarding the trash contractor still being in arrears on his rent and Mr. Jewell wanted the Council to know if he doesn' t have the full rent by August 1 , he is going to take action. Mr. Titus requested Mr. Devero to prepare in writing a report on the present needs for Town office space and justification for same. Councilman Bange ask for a status report on the areas in Town that have not been cleaned up. Mr. Devero reported that some letters had already gone out and others would be going out in the next meek. Mayor Hill reported on the Review of Pension Plans he had re- ceived from Councilman Rock and commended him for the excellence of his report. There was some discussion at this time and the Treasurer was ask to provide Councilman Rock with any available information he ' has on the State Supplemental Retirement System so that .this could be incorporated into the comparison tables already compiled. On motion of Councilman Titus, seconded by Councilman Ridder, the following resolution was proposed: BE IT RESOLVED, that a proposal from Perry Engineering, in the amount, of $2,475-. 00 for the replacement of existing concrete sidewalk and stone curb in front of 14 and 16 West Market Street, to be replaced with new concrete curb and gutter and brick veneer sidewalk for an approximate length 102 MINUTES OF JULY 23, 1975 MEETING. • of 51. 5 feet, be accepted and incorporated as an addendum to the existing contract for brick sidewalks on East Market Street at the intersection with Church and on West Market Street between Liberty and Memorial Drive. After discussion, the resolution was adopted by vote of 6 to 0 as shown: Aye: Councilmen Bange, Newman, Ridder, Rock, Titus and Mayor Hill . Nay: None On motion of Councilman Rock, seconded by Councilman Bange, the following resolution was proposed: BE IT RESOLVED, that a proposal from Perry Engineering in the amount of $6, 895. 00 for the replacement of the existing concrete sidewalk and curb and gutter with new concrete sidewalk and curb and gutter from a point beginning with the alley between Loudoun and Royal Streets to the inter- section of Loudoun and East Market Street be accepted and incorporated as an addendum to the existing contract with Perry Engineering for sidewalk work. This resolution was adopted by a vote of 6 to 0 as shown: Aye: Councilmen Bange, Newman, Ridder, Rock, Titus and Mayor Hill . Nay: None On motion of Councilman Titus, seconded by Councilman Ridder, the following resolution was proposed: WHEREAS, on April 17, 1975, bids were opened for the building of a Booster Pumping Station on Fairview Street to increase the water pressure in the area of Normandy Village and Fairview Subdivision, and WHEREAS, approval of plans for the Booster Station by the Health Department incorporated major changes in the design of the facility that, in the opinion of Johnson and Williams, consultants and designers of the facility, would increase the cost by at least fifty percent (50%) , making it necessary to rebid the project, NOW, THEREFORE, BE IT RESOLVED, that the Town Manager is hereby authorized to notify all bidders that the Town re- jects their bids for the reasons stated above and hopes that, in the event the project is readvertised, they will see fit to rebid. There was some discussion about requesting for a pre-design conference with the State Health Department on projects such as this. No definite conclusion was reached after explanation that this Department seems to be a difficult one to clear in these matters. Following the discussion this resolution was adopted by a vote of 6 to 0 as shown: Aye: Councilmen Bange, Newman, Ridder, Rock, Titus and Mayor Hill . Nay: None. Upon motion of Councilman Rock, seconded by Councilman Titus, the following resolution was proposed: BE IT RESOLVED, that the Town Manager is hereby authorized to sign letter from Virginia Electric and Power Company giving consent to the development, use and maintenance of hiking and bicycle trails on the right-of-way owned by VEPCO and located in the Town of Leesburg. 103 MINUTES OF JULY 23, 1975 MEETING After discussion of the ramifications of the letter from VEPCO, it was the general consensus of Council that this matter be referred to the new Committee on Physical Design, Landscaping and Recreation to be reported to the Finance and Administration Com- mittee by August 20, 1975, for Council action August 27, 1975. Upon motion of Councilman Rock, seconded by Councilman Newman, the following resolution was proposed: BE IT RESOLVED, that the following appropriations be made: $ 2, 000. 00 - Water Pollution Control Facility-Chemical Addition - Utility Fund #10310. 822. 4, 500. 00 - Water Pollution Control Facility - New Equipment - Utility Fund #10310. 804. 589 . 60 - Wilson Typewriter Co. - New Typewriter - Clerk-Office Equipment - General Fund #1011 . 801 . 300. 00 - Police Office Equipment - General Fund #9010. 801. 13, 383. 61 - Perry Engineering Co. - Fisher-Bishop Project (78% complete) - 1971 Bond Fund. 5, 365. 00 - Bengtson-DeBell , Inc. - Final Payment on I/I Study - (6/30/75 year) - Utility Fund #1300. 903. 543. 31 - Virginia Supplemental Retirement System - Town' s share for 2nd quarter 1975 (supple- mental) . Following explanation of the appropriations by Mr. Devero, the resolution was adopted by vote as shown: Aye: Councilman Bange, Newman, Ridder, Rock and -Mayor Hill Nay: None Abstain: Councilman Titus Upon motion of Councilman Titus, seconded by Councilman Bange the following resolution was proposed: BE IT RESOLVED that upon approval of plans. by the State Health Department, Johnson and Williams be authorized to advertise for bids for the construction of a 1. 5 mg elevated tank and 16-inch transmission line from Edwards Ferry Road to the tank site, and 16-inch and 12-inch lines in Edwards Ferry Road and Harrison Streets, and BE IT FURTHER RESOLVED, that these bids should be set for receipt by 4: 00 p.m. , August 15, 1975, and opening for 4:00 p.m. on August 18; 1975. After some discussion as to the necessary approval from the State Health Department, Councilman Titus moved, seconded by Councilman Ridder, the following amendment for the second paragraph: ' "BE IT FURTHER RESOLVED that these bids should be set for opening at the earliest possible date as determined by ' the Town Manager and in accordance with State Code Re- quirements.." This amendment was adopted by a vote of 6 to 0 as shown: Aye: Councilman Bange, Newman, Ridder, Rock, Titus and Mayor Hill . Nay: None. The resolution as amended,' was then adopted by a vote of '6' to 0 as shown: Aye: Councilman Bange, Newman, Ridder, Rock, Titus and Mayor Hill Nay: None. . 104 MINUTES OF JULY 23, 1975 MEETING Upon motion of Councilman Titus, seconded by Councilman Bange, the following resolution was proposed: WHEREAS, the Loudoun County .Department of Public Health has suggested to the Leesburg Airport Advisory Committee that they consider the extension of public sewer to Leesburg Municipal Airport, and • WHEREAS, the feasibility of this suggestion has been reviewed by the Public Works Committee, and WHEREAS, this proposal is in conflict with the -adopted . Master Plan of the Sanitary Sewers, as designed by Dew- berry, Nealon and Davis, and WHEREAS, the cost of this proposed extension is considered to be excessive, NOW, THEREFORE, BE IT RESOLVED, that the extension of public sewer to the Leesburg Municipal Airport cannot be pursued at this time. During discussion of this resolution, Councilman Titus ask that the record show that this resolution does not deny .sewer to the airport at some future time. Further discussion of this resolution resulted in discussion of the School Board plansfor sewer service to the new middle school now under construction and the question of their being in conformance with the above-mentioned master plan. Mayor Hill directed Mr. Chaves to inform the School Board of this problem. The resolution was then adopted 'by a vote of 6 to 0 as shown: Aye: Councilmen Bange, Newman, Ridder, Rock, Titus and Mayor Hill . Nay: None. Upon motion of Councilman Rock, seconded by Councilwoman Newman, the following two resolutions were proposed: WHEREAS, a request has been received from the Central Division, Loudoun Boys ' Football Association (Leesburg Boys ' Midget League) for a waiver of fee for a raffle permit, NOW, THEREFORE, BE IT RESOLVED, that a waiver of fee for a raffle permit is granted to the Central Division, Loudoun Boys ' Football Association (Leesburg Boys ' Midget League) from July 1, 1975 to December 31, 1975. WHEREAS, a request has been received from the Ladies ' Auxiliary of the Leesburg Volunteer Fire Department for a waiver of fee for a raffle permit, NOW, THEREFORE, BE IT RESOLVED, that a waiver of fee for a raffle permit is granted to the Ladies ' Auxiliary of the Leesburg Volunteer Fire Department from July 1; 1975,- to December 31, 1975. These two resolutions were adopted by a unanimous vote as shown: Aye: Councilman Bange, Newman, Ridder, Rock, Titus and Mayor Hill Nay: None. Upon motion of Councilman Titus, seconded by Councilman Ridder, the..following. reolutionwas -proposed: Gt.-1.T,- - > '.: t + WHEREAS, on July 14, 1975, bids were opened for t auto- mation of Myers, Paxton and Phillips-Nickels Wells/tor the rehabilitation of Phillips-Nickels Well, and 105 MINUTES OF JULY 23, 1975 WHEREAS, it is the recommendation of Johnson and Williams that the bid from C. Z. Enterprises in. the amount of $44, 258.00 is to be considered the lowest bid, NOW, THEREFORE, BE IT RESOLVED, that C. Z: Enterprises be awarded the contract for the automation and rehabilitation of wells , provided that review by Johnson and Williams ' staff and the Town staff of financial statement and experience proves ' satisfactory, and BE IT FURTHER RESOLVED, that Johnson and Williams be authorized ^> to conduct the necessary investigation and, if proved satis- factory prepare the contract documents . During discussion of this resolution it was suggested that in future projects. it might be advantageous to get an engineer' s estimate prior to authorization for bidding. The resolution was then adopted as shown: Aye: Councilman Bange, Newman, Ridder, Rock, Titus and Mayor Hill Nay: None. On motion of Councilman Titus, seconded by Councilman Rock, Council voted unanimously to go into Executive Session to discuss personnel and legal matters at 9: 45 p.m. Council reconvened regular session at 11 : 37 p.m. Upon motion of Councilman Rock, seconded by Councilwoman Newman the following resolution was proposed: BE IT RESOLVED that the Town Council does hereby adopt the July 16, 1975, revisions prepared by Daniel A. Robinson & Associates to the June 15, 1974, Fiscal Plan for Leesburg Water and Sewer Systems . This resolution was adopted by vote as shown: Aye: Councilman Bange, Newman, Ridder, Rock, Titus and Mayor Hill Nay: None. On motion of Councilwoman Newman, seconded by Councilman Rock, the following resolution was proposed: WHEREAS, a request has been received by the Town Attorney from Hakim Associates to consider a royalty payment basis for water withdrawn by the Town of Leesburg on its property and the withdrawal of a condemnation proceeding filed by the Town oftLeesburg, NOW, THEREFORE, BE IT RESOLVED, that the Town Council rejects the idea of a royalty payment, and BE IT FURTHER RESOLVED, that the Council reaffirms its resolution adopted on May 28, 1975. This resolution was adopted by a vote of 6 to 0 as shown: Aye: Councilman Bange, Newman, Ridder, Rock, Titus and Mayor Hill Nay: None. On motion duly seconded, the meeting was adjourned.. 'aye 7C7er of the Counci{ Prr $em