HomeMy Public PortalAbout1975_07_23 101 _
MINUTES OF REGULAR MEETING OF LEESBURG TOWN COUNCIL, JULY 23, 1975.
A regular. meeting of the Leesburg Town Council was held on
July 23, 1975, at 7 : 30 p.m. in the Council Chambers, 10 West Loudoun
Street, Leesburg, Virginia. The meeting was called to order by the
Mayor. Mayor Hill offered the invocation, followed by the salute to
the flag. Present were: Mayor G. Dewey Hill, Councilmen Charles E.
Bange, Mary Anne Newman, Herbert L. Ridder, James A. Rock and C.
Terry Titus; also present were Acting Town Manager, E. Wesley Devero,
and Town Attorney, George M. Martin.
In the absence of Mrs . Rosen, Mrs . Mack was acting Clerk of the
Council .
The minutes of the regular meeting of June 25, 1975, and special
meetings of July 1, 1975, and July 7, 1975, were approved as written.
Councilman Ridder informed the Council that he had a draft
from NVPDC on the Third Track Approach which he would leave with
Mr. Devero and suggested that other Council members would find it
interesting reading.
Councilman Rock reported on a letter received from the Washington
Metropolitan Council of Government regarding the airport saying they
were going to,Din effect, block everything until all the istues.are
resolved. He further reported on a letter from Charles H. Van
Gorder, Assistant Director for Zoning, Loudoun County, stating that
the Loudoun County Planning Commission voted to undertake an active
review of the proposed master plan for the Leesburg Airport and to
further make appropriate formal recommendations to the Leesburg Town
Council prior to final action on the subject plan. Following some
discussion concerning these two letters, it was decided that a meeting
with the Board of Supervisors and a representative from COG should be
arranged at an early date.
Councilman Titus reiterated the need for fleeting between the
Town and County and a representative from COG to "clear the air. "
He also suggested that he thought it would be beneficial for all
Council members to review the NVPDC draft concerning the Third Track
Approach and ask that copies of this be ,made available to all members
of the Council. Mr. Titus also suggested that the Trash Contract
should be typed in a final draft form and sent to both committees for
review. He mentioned the meeting to be held by the Piedmont Environ-
mental Council and suggested it might be informative for Council
members, stating that he would be interested in attending. Mayor Hill
directed any interested Council members to contact Mr. Devero if they
wished to attend this meeting. He reported that Mr. Jewell had called
him regarding the trash contractor still being in arrears on his rent
and Mr. Jewell wanted the Council to know if he doesn' t have the full
rent by August 1 , he is going to take action. Mr. Titus requested
Mr. Devero to prepare in writing a report on the present needs for
Town office space and justification for same.
Councilman Bange ask for a status report on the areas in Town
that have not been cleaned up. Mr. Devero reported that some letters
had already gone out and others would be going out in the next meek.
Mayor Hill reported on the Review of Pension Plans he had re-
ceived from Councilman Rock and commended him for the excellence of
his report. There was some discussion at this time and the Treasurer
was ask to provide Councilman Rock with any available information he
' has on the State Supplemental Retirement System so that .this could be
incorporated into the comparison tables already compiled.
On motion of Councilman Titus, seconded by Councilman Ridder,
the following resolution was proposed:
BE IT RESOLVED, that a proposal from Perry Engineering, in
the amount, of $2,475-. 00 for the replacement of existing
concrete sidewalk and stone curb in front of 14 and 16 West
Market Street, to be replaced with new concrete curb and
gutter and brick veneer sidewalk for an approximate length
102
MINUTES OF JULY 23, 1975 MEETING.
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of 51. 5 feet, be accepted and incorporated as an
addendum to the existing contract for brick sidewalks on
East Market Street at the intersection with Church and on
West Market Street between Liberty and Memorial Drive.
After discussion, the resolution was adopted by vote of 6 to 0
as shown:
Aye: Councilmen Bange, Newman, Ridder, Rock, Titus and
Mayor Hill .
Nay: None
On motion of Councilman Rock, seconded by Councilman Bange,
the following resolution was proposed:
BE IT RESOLVED, that a proposal from Perry Engineering in
the amount of $6, 895. 00 for the replacement of the existing
concrete sidewalk and curb and gutter with new concrete
sidewalk and curb and gutter from a point beginning with
the alley between Loudoun and Royal Streets to the inter-
section of Loudoun and East Market Street be accepted and
incorporated as an addendum to the existing contract with
Perry Engineering for sidewalk work.
This resolution was adopted by a vote of 6 to 0 as shown:
Aye: Councilmen Bange, Newman, Ridder, Rock, Titus and
Mayor Hill .
Nay: None
On motion of Councilman Titus, seconded by Councilman Ridder,
the following resolution was proposed:
WHEREAS, on April 17, 1975, bids were opened for the
building of a Booster Pumping Station on Fairview Street
to increase the water pressure in the area of Normandy
Village and Fairview Subdivision, and
WHEREAS, approval of plans for the Booster Station by the
Health Department incorporated major changes in the design
of the facility that, in the opinion of Johnson and
Williams, consultants and designers of the facility,
would increase the cost by at least fifty percent (50%) ,
making it necessary to rebid the project,
NOW, THEREFORE, BE IT RESOLVED, that the Town Manager is
hereby authorized to notify all bidders that the Town re-
jects their bids for the reasons stated above and hopes
that, in the event the project is readvertised, they
will see fit to rebid.
There was some discussion about requesting for a pre-design
conference with the State Health Department on projects such as
this. No definite conclusion was reached after explanation that
this Department seems to be a difficult one to clear in these
matters. Following the discussion this resolution was adopted by
a vote of 6 to 0 as shown:
Aye: Councilmen Bange, Newman, Ridder, Rock, Titus and
Mayor Hill .
Nay: None.
Upon motion of Councilman Rock, seconded by Councilman Titus,
the following resolution was proposed:
BE IT RESOLVED, that the Town Manager is hereby authorized
to sign letter from Virginia Electric and Power Company
giving consent to the development, use and maintenance of
hiking and bicycle trails on the right-of-way owned by
VEPCO and located in the Town of Leesburg.
103
MINUTES OF JULY 23, 1975 MEETING
After discussion of the ramifications of the letter from
VEPCO, it was the general consensus of Council that this matter be
referred to the new Committee on Physical Design, Landscaping and
Recreation to be reported to the Finance and Administration Com-
mittee by August 20, 1975, for Council action August 27, 1975.
Upon motion of Councilman Rock, seconded by Councilman Newman,
the following resolution was proposed:
BE IT RESOLVED, that the following appropriations be made:
$ 2, 000. 00 - Water Pollution Control Facility-Chemical
Addition - Utility Fund #10310. 822.
4, 500. 00 - Water Pollution Control Facility - New
Equipment - Utility Fund #10310. 804.
589 . 60 - Wilson Typewriter Co. - New Typewriter -
Clerk-Office Equipment - General Fund
#1011 . 801 .
300. 00 - Police Office Equipment - General Fund
#9010. 801.
13, 383. 61 - Perry Engineering Co. - Fisher-Bishop Project
(78% complete) - 1971 Bond Fund.
5, 365. 00 - Bengtson-DeBell , Inc. - Final Payment on
I/I Study - (6/30/75 year) - Utility
Fund #1300. 903.
543. 31 - Virginia Supplemental Retirement System -
Town' s share for 2nd quarter 1975 (supple-
mental) .
Following explanation of the appropriations by Mr. Devero, the
resolution was adopted by vote as shown:
Aye: Councilman Bange, Newman, Ridder, Rock and -Mayor Hill
Nay: None
Abstain: Councilman Titus
Upon motion of Councilman Titus, seconded by Councilman Bange
the following resolution was proposed:
BE IT RESOLVED that upon approval of plans. by the State
Health Department, Johnson and Williams be authorized to
advertise for bids for the construction of a 1. 5 mg
elevated tank and 16-inch transmission line from Edwards
Ferry Road to the tank site, and 16-inch and 12-inch lines
in Edwards Ferry Road and Harrison Streets, and
BE IT FURTHER RESOLVED, that these bids should be set for
receipt by 4: 00 p.m. , August 15, 1975, and opening for
4:00 p.m. on August 18; 1975.
After some discussion as to the necessary approval from the
State Health Department, Councilman Titus moved, seconded by
Councilman Ridder, the following amendment for the second
paragraph: '
"BE IT FURTHER RESOLVED that these bids should be set for
opening at the earliest possible date as determined by
' the Town Manager and in accordance with State Code Re-
quirements.."
This amendment was adopted by a vote of 6 to 0 as shown:
Aye: Councilman Bange, Newman, Ridder, Rock, Titus and
Mayor Hill .
Nay: None.
The resolution as amended,' was then adopted by a vote of '6' to 0
as shown:
Aye: Councilman Bange, Newman, Ridder, Rock, Titus and
Mayor Hill
Nay: None. .
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MINUTES OF JULY 23, 1975 MEETING
Upon motion of Councilman Titus, seconded by Councilman Bange,
the following resolution was proposed:
WHEREAS, the Loudoun County .Department of Public Health has
suggested to the Leesburg Airport Advisory Committee that
they consider the extension of public sewer to Leesburg
Municipal Airport, and
• WHEREAS, the feasibility of this suggestion has been reviewed
by the Public Works Committee, and
WHEREAS, this proposal is in conflict with the -adopted .
Master Plan of the Sanitary Sewers, as designed by Dew-
berry, Nealon and Davis, and
WHEREAS, the cost of this proposed extension is considered
to be excessive,
NOW, THEREFORE, BE IT RESOLVED, that the extension of
public sewer to the Leesburg Municipal Airport cannot be
pursued at this time.
During discussion of this resolution, Councilman Titus ask
that the record show that this resolution does not deny .sewer to
the airport at some future time. Further discussion of this
resolution resulted in discussion of the School Board plansfor
sewer service to the new middle school now under construction and
the question of their being in conformance with the above-mentioned
master plan. Mayor Hill directed Mr. Chaves to inform the School
Board of this problem. The resolution was then adopted 'by a vote of
6 to 0 as shown:
Aye: Councilmen Bange, Newman, Ridder, Rock, Titus and
Mayor Hill .
Nay: None.
Upon motion of Councilman Rock, seconded by Councilwoman
Newman, the following two resolutions were proposed:
WHEREAS, a request has been received from the Central
Division, Loudoun Boys ' Football Association (Leesburg
Boys ' Midget League) for a waiver of fee for a raffle
permit,
NOW, THEREFORE, BE IT RESOLVED, that a waiver of fee for a
raffle permit is granted to the Central Division, Loudoun
Boys ' Football Association (Leesburg Boys ' Midget League)
from July 1, 1975 to December 31, 1975.
WHEREAS, a request has been received from the Ladies '
Auxiliary of the Leesburg Volunteer Fire Department for a
waiver of fee for a raffle permit,
NOW, THEREFORE, BE IT RESOLVED, that a waiver of fee for a
raffle permit is granted to the Ladies ' Auxiliary of the
Leesburg Volunteer Fire Department from July 1; 1975,- to
December 31, 1975.
These two resolutions were adopted by a unanimous vote as
shown:
Aye: Councilman Bange, Newman, Ridder, Rock, Titus and
Mayor Hill
Nay: None.
Upon motion of Councilman Titus, seconded by Councilman
Ridder, the..following. reolutionwas -proposed: Gt.-1.T,- - > '.: t
+ WHEREAS, on July 14, 1975, bids were opened for t auto-
mation of Myers, Paxton and Phillips-Nickels Wells/tor the
rehabilitation of Phillips-Nickels Well, and
105
MINUTES OF JULY 23, 1975
WHEREAS, it is the recommendation of Johnson and Williams
that the bid from C. Z. Enterprises in. the amount of $44, 258.00
is to be considered the lowest bid,
NOW, THEREFORE, BE IT RESOLVED, that C. Z: Enterprises be
awarded the contract for the automation and rehabilitation of
wells , provided that review by Johnson and Williams ' staff and
the Town staff of financial statement and experience proves '
satisfactory, and
BE IT FURTHER RESOLVED, that Johnson and Williams be authorized ^>
to conduct the necessary investigation and, if proved satis-
factory prepare the contract documents .
During discussion of this resolution it was suggested that in
future projects. it might be advantageous to get an engineer' s estimate
prior to authorization for bidding. The resolution was then adopted
as shown:
Aye: Councilman Bange, Newman, Ridder, Rock, Titus and
Mayor Hill
Nay: None.
On motion of Councilman Titus, seconded by Councilman Rock,
Council voted unanimously to go into Executive Session to discuss
personnel and legal matters at 9: 45 p.m. Council reconvened regular
session at 11 : 37 p.m.
Upon motion of Councilman Rock, seconded by Councilwoman Newman
the following resolution was proposed:
BE IT RESOLVED that the Town Council does hereby adopt the
July 16, 1975, revisions prepared by Daniel A. Robinson &
Associates to the June 15, 1974, Fiscal Plan for Leesburg
Water and Sewer Systems .
This resolution was adopted by vote as shown:
Aye: Councilman Bange, Newman, Ridder, Rock, Titus and
Mayor Hill
Nay: None.
On motion of Councilwoman Newman, seconded by Councilman Rock,
the following resolution was proposed:
WHEREAS, a request has been received by the Town Attorney
from Hakim Associates to consider a royalty payment basis
for water withdrawn by the Town of Leesburg on its property
and the withdrawal of a condemnation proceeding filed by
the Town oftLeesburg,
NOW, THEREFORE, BE IT RESOLVED, that the Town Council rejects
the idea of a royalty payment, and
BE IT FURTHER RESOLVED, that the Council reaffirms its
resolution adopted on May 28, 1975.
This resolution was adopted by a vote of 6 to 0 as shown:
Aye: Councilman Bange, Newman, Ridder, Rock, Titus and
Mayor Hill
Nay: None.
On motion duly seconded, the meeting was adjourned..
'aye
7C7er of the Counci{ Prr $em