HomeMy Public PortalAbout1975_08_27 ton
MINUTES OF REGULAR MEETING OF LEESBURG TOWN COUNCIL, AUGUST 27 , 19
A regular meeting of the Leesburg Town Council was held in the
Council Chambers; 10 West Loudoun Street, Leesburg, Virginia on Au-
gust 27, 1975 at 7 : 30 P.M. The meeting was called to order by the
Mayor, with the invocation being offered by Councilman Ridder, and
followed with the Salute to the Flag. Present were: Mayor G. Dewey
Hill, Councilmen Charles E. Bange, Mary Anne Newman, .Robert A. Orr,
Herbert L. Ridder and C. Terry Titus ; also Acting Town Manager E.
Wesley Devero and Town Attorney George M. Martin. Absent from the
meeting was Councilman James A. Rock.
The Minutes of Special Meeting of August 5, 1975, Regular Meet-
' ing of August 13, 1975 and a Special Meeting of August 19, 1975 were
approved as written.
Mr. James N. Wilhoit, III addressed Council, seeking permission
to encroach on Town property, if necessary to do so, in connection
with the remodeling of property that he owns on the southwest corner
of Loudoun and Wirt Streets . He explained that he would like to build
a chimney on the Wirt Street side of this property and, since there is
no survey and there seems to be a problem in securing one, there is a
possibility of his encroaching on the sidewalk in this area. Mayor
Hill pointed out that this could present a real problem in that the
State Highway Department must approve this street if the Town is to
receive maintenance payments. There were questions and discussion by
Council members , with the conclusion being that Mr. Wilhoit shall
prepare a detailed sketch and present it to the Public Works Committee
for its :consideration and recommendation to Council.
Mr. Robert Lanham, representing a group of residents of Wellesley
Subdivision; stated that the streets in this area are in very bad shape.
He explained that this property was being developed by Jeffrey Sneider
and Company, a now defunct corporation, and it is understood that the
Town of Leesburg has called the bond on this project. . - He asked what
is going to be done about these streets and when can the residents
expect something' to be' done. . He also understood that these streets
fall within the Town' s one-mile jurisdiction, and asked that the Town
take this problem under advisement. Mayor Hill explained that this
is a "gray ' area - the County can do nothing because they have no
forces, the State will do nothing until the streets meet their stand-
ards, and the Town is in the middle. He explained that the Town is
moving on this project. The bonding company has requested a list
and cost of repairs and stated that they will send a check. Such a
list has been sent, with the costs being $48, 179. 25. The bond is
in the amount of $50, 000. He said the Town will wait another week and,
if nothing is heard from the bonding company, this matter will be
turned over to the Town Attorney for legal action. Mr. Devero. ad-
vised that the Town crews were to fill in several of the unbearable
holes on Bradfield Drive this afternoon, however, it is felt that
it should be. done. on a more permanent basis , so asphalt will be
poured in the morning. Also discussed was the portion of Sections
2 and 3 of Country Club . Subdivision that have not been completed.
Councilman Titus said the Town holds no bond on these sections, how-
ever, they will do what they can to have Mr. Crickenberger finish
this work. He felt that the Town should authorize the Town Attorney
to file suit against Republic Insurance Company, if the check is not
received and, if the check is received, advertisement for bids should
be readyi'so • that this workcan proceed as quicklyas possible. 'Council
was in fulttpathoy with the problem presented by Mr. Lanham and will
continue o re olve this problem. Mr. Lanham said they would be happy .
if the Town would annex this area.
Mr. Tom Graham of 207 Catoctin Circle in Crestwood Hamlet re-
quested, on behalf of himself and other residents of Catoctin Circle, .
that the Town take some measure to reduce the speed on this street.
He said several calls have been made to the Police Department and they
have worked radar on this street. However, it is felt that some addi- .
tional passive measures should be made, such as a sign reading "Slow -
Children Playing", centerlining the street, the use of- flashers or a
median type line which would perhaps channel traffic into a'narrower
land, thus tending to slow traffic. Mayor Hill said that this is one
of the widest streets in town - it. is designed to be a: major thorofare.
He said the Police will continue to patrol this street and, if neces-
sary, this protection will be doubled. In addition, this street will
120 MINUTES OF AUGUST 27 , 1975 MEETING.
be centerlined this fall when other streets in town are done. Councilman
Orr suggested the painting ofarrows on Catoctin Circle from the' Safeway
Store into Route 15. Council also felt that a. traffic light is badly
needed at this location. Councilman Titus said he has received a calm-
plaint from Mrs . Anne Yates, who lives at the corner of Catoctin Circle
and Belmont Drive, concerning the truck traffic. He felt that this is
a serious problem with school opening. Mr. Devero advised - that he has
issued a letter to the Police Department this week , asking them to in-
crease their patrol on this street because of school opening. - Council-
man Ridder felt that the only way this could be restricted would be to
impose a weight restriction on trucks .
Mr. John A. Wallace,. Jr. , Chairman of the Airport Advisory Committee,
addressed Council concerning vacancies on this Committee. He advised
that Commander Milo Rumfelt will be resigning due to pressuresof business .
He presented to Council the resume of Mr. Bruce Burrows, who is being
considere& tt,,A� fill the vacancy created by the .{`expiration of James H.
Chamblin' s?He' said he has talked with Mr. Walter F. Murray concerning
an appointment to this Committee to fill Commander Rumfelt' s term and he
is willing to accept. He asked that Council make these two appointments
tonight - he needs some help innorder to keep it alive. Mr. Wallace said
he and Mr. Burrows attended a workshop session of the Loudoun County Plan-
ning Commission last night. Mr. Burrows answered questions that no-one
else could. Mr. Wallace re?orted that the Planning Commission would not
take a position on the Town s request for a response to COG concerning a
Federal Grant for the Town to put in a ramp and strengthen the runway:
They referred this to the Board of Supervisors . There were questions by
Council members concerning this . Mr. Wallace felt that the Board would take
no action until after elections . What the Town really wants to do is to
convert 24 grass tie-downs to 60 hard-surface tie-downs, which would in-
crease the fixed base operator' s profits and bring more money into the
Town' s coffers , as well as bring in more personal property. tax to the
County. They apparently think about nothing butexpansion of the Airport.
Mr. Wallace reported that the amendedslease agreementc.between Trans-
american Airports and the Town should be ready by September 8th.
On motion of Councilman Ridder, seconded by Councilman Orr, the fol-
lowing resolution was proposed:
BE IT RESOLVED, that Mr. Bruce Burrows be appointed to the Airport
Advisory Committee, his term to expire on June 30, 1979, and
BE IT FURTHER RESOLVED, that Mr. Walter F. Murray be appointed to
the Airport Advisory Committee, his term to commence upon receipt
of the resignation of Commander Milo Rumfelt, whose term will ex-
pire on June 30, L976.
The resolution was adopted by a vote of 5 to l, abstehtton, as shown:
Aye: Councilmen Bange, Newman, Orr, Ridder and Mayor Hill .
Nay: None
Abstention: Councilman Titus.
The Clerk was directed to send notice to the above appointees.
On motion of Councilman Ridder, seconded by Councilman Bange, the
following resolution was proposed:
WHEREAS, proper notification was not delivered to Mr. E. Frank
Myers for reserving a sewer tap for his Lot 8, Section III, Dry
Mill Subdivision,
NOW, THEREFORE, BE IT RESOLVED, that a sewer tap is hereby granted
to Mr. E. Frank Myers to serve his Lot 8, Section III, Dry Mill
Subdivision, and
BE IT FURTHER RESOLVED, that Mr. Myers shall be notified that
capacity is being reserved for this sewer tap, provided that a
home is built and connection to the Town sanitary sewer system
is made within six (6) months from this date, and
BE IT FURTHER RESOLVED that, for the purpose of this resolution,
connection shall mean (1) a unit is physically attached to the
system, or (2) all applicable fees have been paid.
121
MINUTES OF AUGUST 27 , 1975 MEETING.
This resolution was explained by Councilman Ridder and agreed to by
Mr. Myers'. On motion of Councilman Ridder, seconded by Councilman
Bange, Council voted 5 to 1 abstention, to amend the third paragraph,
third line, to delete the word "built" and insert the words "under
construction, " the paragraph thus reading as follows :
BE IT FURTHER RESOLVED, that Mr. Myers shallbe notified
that capacity is being reserved for this sewer tap, pro-
vided that a home is under construction and connection to
the Town sanitary sewer system is made within six (6) months
from this date, and
Aye: Councilmen Bange, Newman, Orr, Ridder and Mayor Hill.
Nay: None.
Abstention: Councilman Titus .
The resolution, as amended, was then adopted by a vote of 5 to 1
abstention, as shown:
Aye: Councilmen Bange, Newman, Orr, RidderandMayor Hill.
Nay: None.
Abstention: Councilman Titus .
On motion of Councilman Titus , seconded by Councilman Bange, the
following resolution was proposed:
BE IT RESOLVED, that Mr. E. Frank Myers be informed that,
at this time, the Town does not contemplate the purchase
of any land for the extension of Harrison Street through
the property of Mr. Herbert Bryant.
This item was briefly explained by Councilman Titus. There followed
discussion concerning the cleaning off of this burned-out property.
Mr. Devero advised thatithe Health Department has written to him.
Mayor Hill asked Mr. Myers to advise Mr. Bryant that if •he does not
comply, either athe Town or the Health Department will take legal
action to have it cleaned. The resolution was them unanimously
adopted, as shown:
Aye: Councilmen Bange, Newman, Orr, Ridder, Titus and
Mayor Hill .
Nay: None.
On motion of Councilman Titus , seconded by Councilman Orr, the
following Proclamation was unanimously adopted, as shown:
PROCLAMATION
WHEREAS, the Providence Baptist Church of Leesburg,
Virginia, is celebrating the One Hundredth Anniversary
of its origin, and
WHEREAS, it is deemed appropriate that' the Council for
the Town of Leesburg should recognize the Providence
Baptist Church of Leesburg, Virginia, for its presence
and its service in the community,
NOW, THEREFORE, I, C. DEWEY -HILL, Mayor of the Town
of Leesburg, do hereby proclaim the week of September
14, 1975 through September 22, 1975 as PROVIDENCE
BAPTIST CHURCH OF LEESBURG, VIRGINIA, WEEK in the Town
of Leesburg, Virginia.
G. DEWEY HILL
Mayor, Town of Leesburg
Mayor Hill said he had received requests for such a Proclamation as
this from Mr. Sam Thomas, who is Secretary of the Church. He also
stated that he plans to attend services in this Church on September
14th. The Proclamation is to be sent to Mr. Sam Thomas by the Clerk.
Aye: Councilmen Bange, Newman, Orr, Ridder, Titus and
Mayor Hill .
Nay: None.
122
MINUTES OF AUGUST 27, 1975 MEETING. _ .
On motion of Councilman Newman, seconded by. Councilman• Ridder,
the following Ordinance was proposed:as a First Reading:
BE IT ORDAINED, that Section 19-14. 1 of the Town Code of
Leesburg, Virginia is herebyaamended to read as follows :
Sec. 19-14. 1. Availability charge.
In addition to the above fees, there shall be an
availability charge. This chargeshallapply to-every
sewer tap application and shall be a fixed charge, based
on type of land use as stated below, and shall be due and ' 11
payable prior to the issuance of a zoning permit.
Type of Building Availability Charges
Single-family dwellings , town houses,
duplexes , semi-detached units, multi -
family units, •apartments, condominiums
and mobile park homes $1,300 per living unit
Motel 1, 300
Each additional unit 100
Churches, restaurants, stores, service
stations, other commercial and in-
dustrial buildings and institutional-
type buildings, such as schools,
hospitals, nursing homes and govern-
mental buildings $1, 300 4- $25. 00 for
each fixture
Councilman Titus explained that the only change in this and the item
to follow is in the heading of the Ordinance. This merely changes
the rates, fees and charges into one financial accounting to conform
to the Rate Study done by Daniel A. Robinson and Associates - it is
just a housekeeping measure. Mr. Lester Sorensen; Sr. inquired as
to the procedure to be followed in adopting auchange in an Ordinance -
he understood that this must be advertised for a Public Hearing by
the Council. He suggested that such a-hearing be held. Councilman
Titus was not in favor of a Public Hearing. . There followed discussion
as to whether'1such a hearing would be held on the -change in the first
paragraph, or on the fees themselves. Councilman Titus explained fur-
ther that the Rate Study has been accepted by the Town and such a hear-
ing would be held only on the change in the wording of the first para-
graph - not on the fees . Mr. Sorensen asked if the Council anticipates
the possibility of a re-evaluation of these fees. Councilman Titus
said this Rate Study has just been completed and adopted by the Council
in July of this year. Mr. Sorensen said these fees are exorbitant and
this is the feeling of most of the builders . -However, he wanted it
known that the Sorensens are not going to be apart of the massive
telephone campaign that is being conducted to go through the same
thing that was done approximately a year and a half ago - they (the
Sorensens) will suffer through it as it is. Mayor Hill said he felt that
Council would constantly be reviewing this situation and, if construc-
tion costs can be cut down, then perhaps something might be done about
these fees. However, water is a dire need in Leesburg. Councilman
Titus felt that, if the hearing is to be held .strictly on the change
and not on, the fees, he was willing to hold the hearing. The Ordi-
nance proposed as a First Reading was then unanimously adopted, as
shown:
Aye: Councilmen Bange, Newman, Orr, Ridder, Titus and '
Mayor Hill.
Nay: None.
On motion of Councilman Titus, seconded by Councilman Ridder, the
following Ordinance was proposed as a First Reading:
BE IT ORDAINED, that Section 25-7 . 1 of the Town Code of Lees-
burg, Virginia is hereby amended to read as follows:
123
MINUTES OF AUGUST 27, 1975 MEETING.
Sec. 25-7 . 1 . Availability charge.
In addition to the above fees, there shall be an
availability charge. This charge shall apply to every
water tap application and shall be a fixed charge, based
on type of land use as stated below, and shall be due
and payable prior to the issuance of a zoning permit.
Type of Building Availability Charges
Single-family dwellings, town houses ,
duplexes , semi-detached units, multi-
family units, apartments, condominiums
and mobile park homes $1 , 300 per living unit
Motel $1 , 300
Each additional unit 100
Churches, restaurants , stores, service
stations, other commercial and indus-
trial buildings and institutional-
type buildings, such as schools, hos-
pitals, nursing homes and govern-
mental buildings $1, 300 + $25.00 for
each fixture
Mayor Hill commented that he knees the Town of Leesburg has been and is
going to be criticized for its stand, but this Town is going to try to
operate on an economical basis . It certainly does not want to have to
go back on the taxpayers to bail it out. He feels that the Council
can see its pro ms and can cope with them. Mr. Sorensen commended
this Council an Former Council, for the way kkaxway they have gone
about this problem. He felt too that the form of deficit spending
is wrong. He also felt that if the Town can get its finances in and
get the plant operating, then these charges will come down. Council-
man Titus commented that, if the water and sewer .problems are not re-
solved, there will be such exorbitant fees that the builder wilhnnot
and cannot pay ,them, so there will be no building. Mr. Sorensen
felt that the trend in the last six to eight months has indicated
that the number of "starts" in Leesburg has been due to the fees,
the economy, the mortgage interest rates and other problems. He
added that mortgage bankers have backed off as soon as Leesburg is
mentioned and the amount of the fees is the reason. He felt that
neither the builders nor the Council wants this and he still felt
that Leesburg is a good place to live. The Ordinance proposed as
a First Reading was then unanimously adopted, as shown:
Aye: Councilmen Bange, Newman, Orr, Ridder, Titus and
Mayor Hill.
Nay: None.
On motion of Councilman Orr, seconded by Councilman Ridder, the
following resolution was proposed and unanimously adopted, as shown:
BE IT RESOLVED, that Items 2 and 3 adopted above be re-
ferred back to the Public Works Committee for its perusal
and assignment of a Public Hearing to be held on September"
24, 1975.
Aye: Councilmen Bange, Newman, Orr, Ridder, Titus and
Mayor Hill.
Nay: None.
Council recessed at 9 : 30 P.M. and reconvened at 9 : 35 P.M.
Councilman Orr left the meeting at this time.
Acting Town Manager Devero reported the following items :
(1 ) Mr. Hawthorne of Johnsonaand Willia#P9Mge last week with
the State Health Department concerning revised plans for _the 1 . 25
mgd water plant. Mr. Hawthorne felt that this was one of the best
meetings he had experienced with the Health Department. The outcome
was that Mr. Eggborn will notify Mr. Brown as soon as these revised
plans are received and they will try to meet the three-month time
limit.
124
MINUTES OF AUGUST 27, 1975 MEETING.
(2) He was unable to attend the Water Resources Board meeting
in Annapolis, but Mr. Hawthorne said he received full cooperation
from them. _ This was in connection with our obstruction permit for
the water plant. If we can prove that we are working on this project,
this is satisfactory to them. ar'
(3) A letter has been received from Johnson and Williams today,
copy of which has been made for you, confirming their engineering costs
on the modification of the water treatment plant . The statement con-
cerning the Health Department should probably be discussed in executive
session or at committee meeting.
(4) A pre-construction conference was held last Friday with
Burner Well Drilling. They will start on the Andover Meadows well
site as soon as the corners are set.
(5) Owners of property over which we need a storm drainage ease-
ment have all been written letters setting a time limit for an answer.
Response has been good and they have met with four that they are con-
cerned about, one of these being VEPCO. Pertinent 'material is being
sent to them. They have met with First Virginia Bank' and_ received
good response there. They have also met with Mr. Anderson,, who wants
to make some changes insofar as' the direction is concerned. This
should be discussed by the Public Works Committee.
(6) He called the State Water Control Board concerning the
Infiltration/Inflow Study. This has been .sent to them for, review,
and to EPA to see if we can obtain reimbursement for the tudy.
This approval must be received before we can proceed to Step 2.
He has been advised that a confirming letter will be sent• with
reference to reimbursement. However;: it` was pointed out that the
date of authorization of such a study had to be before October of
1974, and the Town of Leesburg' s was in December of 1974. They will
check this out with the SWCB and see if we can still get some reimburse-
ment 'on it. He also' asked 'if we can be reimbursedfor the storm drain-
age project itself. They advised that this cannot be done until we
receive final approval on the study.:
(7) An appointment is still needed to the Planning Commission.
(8) Also, an appointment is still needed to the Grievance Com-
mittee.
(9) He complimented Mr. Forbes on completion of the easement
map. The next step is to take it to Public Works •.Committee for their
direction and'"to' Council for capitalization of• the utilities system.
You should then bring in?appraiser, an accountant and the services of
a firm such as Bengtson-DeBell'. e' i .
(10) A resolution is needed by Council to rescind the award made
on July 23 to C. Z. Enterprises for rehabilitation of existin wells.
It has been found that they do not have a Virginia contractor s li-
cense. He explained that the resolution of July 23rd authorized
award of this contract on condition that Johnson and Williams would
conduct an investigation and find this firm in compliance with regu-
lations of the bidding procedure.
Mr. Chaves further explained this situation. He said that Mr.
Hawthorne advised that, in view of this violation, the bid of C. Z.
Enterprises can be rejected and the bid awarded .to Sydnor, Hydro-
dynamics, the only other bidder on the project. The difference be-
tween the two bids was $600 and some dollars .
Councilman Titus related exactly what happened. •He felt that
the Town should receive the bid bond and that this should be discussed'
with Town Attorney Martin. The bond was in the amount of .$2, 200.
Also, there is a question as to whether or not Sydnor' s bid is still
good. He said Mr. Hawthorne took complete responsibility for this
problem. Mr. Devero said he will contact Sydnor and report back.
Mr. Martin said he felt theppenalty should be increased. This should
be based largely on what the Town' s loss would be.
Councilman Ridder said he assumed that the garbage fee on his
utility bill will be the last one. Mr. Devero advised that this is
true.
125 .
MINUTES OF AUGUST 27 , 1975 MEETING.
Councilman Titus had the following items:
(1) Have we received any money from utility taxes yet? Mr.
Devero said we have and it was more than anticipated.
(2) He has received a complaint from a resident of North Wirt
Street concerning the parking. He advised her that this has been
discussed by Council, but there is nothing that can be done - the
Town cannot deny the use of a parking space.
(3) Has there been any further development concerning the ease-
ment needed in Brandon? Mr. Devero said there has not been. Mr.
Titus said that either we get these easements or we forget them - the
people4Who are not giving them are those who are hurt. Mr. Devero
felt that the Town would get the one from First Virginia Bank; VEPCO
has plans for installation of poles in 1980. The only one really
giving trouble is on the Anderson property.
(4) He reminded that the next Public Works Committee meeting
will be on September 5th at 4: 00 P.M. and the following meeting will
be on September 17 at 4: 00 P.M.
(5) He called attention to two large stacks of lumber on the
sidewalk at the corner of Loudoun and Liberty Streets, this creating
a sight blockage coming out of Liberty Street onto Loudoun. Mr.
Chaves said he reported it to the Police this afternoon. Lt. Lloyd
said the owner was contacted this afternoon and asked to have it on
his own property by morning. Councilman Bange felt that the tree
on the corner across the street was more of a traffic hazard and he
requested a year ago that something be done about it.
Councilman Newman asked if any recommendation has been made con-
cerning lighting on Catoctin Circle - her request of several months
ago. This had been discussed by the Public Works Committee, with
no recommendation to the Finance Committee. She asked that this item
be placed on the Public Works Committee Agenda again.
Councilman Bange said something must be done about the tree at
the corner of Liberty and Loudoun Streets - it is a real hazard. He
also reported that he had received a request from Mrs.' Robert Huller
at 138 E. North Street for a street light in the middle of that block.
He said he will bring this up at Public Works Committee meeting.
Mayor Hill said he was sorry he could not attend the Local Govern-
ment Officials meeting in Charlottesville this week due to illness.
.On motion of. Councilman Bange, seconded by Councilman Ridder, the
following resolution was proposed:
WHEREAS,, bids for the resurfacing of .several streets in Town
and a service road at the Water Pollution Control Facility
were received on August 15, 1975 and opened on August 18,
• 1975 at 4: 00 P.M. , and
•
WHEREAS, Sam Finley, Inc. of Chantilly submitted the lowest
acceptable bid in the amount of $8, 362. 50 for 490 tons of
plant mix,
NOW, THEREFORE, BE IT RESOLVED,. that Sam Finley, Inc.. be
awarded the contract for the resurfacing, and
BE IT FURTHER RESOLVED, that Sam Finley, Inc. be informed
that this work is not to be started until the replacement
of new curb and gutter is complete. .
Councilman Ridder suggested that the street from Church Street to the
Barrister Building should be, done to correspond with the new side-
walk. It was felt that this could probably be done with some of the
tonnage. that was deleted for other streets,. , The ,r.eso,lution-.was unani-
mously adopted, as shown:
Aye: . Councilmen Bange, Newman, Ridder,, Titus and Mayor, Hill.
Nay: None. ,
126
MINUTES OF AUGUST 27 , 1975 MEETING.
On motion of Councilman Bange, seconded by Councilman Titus, the
following resolution was proposed:
BE IT RESOLVED, that the bid in the amount of $0. 034 per
linear foot of 4" line for- approximately 50, 000 ft. 'of re-
tracing and $0. 034 per linear foot for layout and painting
of centerline of streets, for a total cost of $1, 876. 80,
submitted by Allied Striping, •be accepted, and .
BE IT FURTHER RESOLVED, that Allied Striping be informed
that this, job should not be started until completion of
the proposed street resurfacing. '
After some' little "discussion, during' which: Councilman Titus stated
' that Council must be very careful that there are no' inconsistencies
in 'any bids, the resolution was unanimously adopted; as ' shown:
Aye: Councilmen Bange, Newman, Ridder, " Titus and Mayor Hill.
Nay: .None. .
•
On motion of Councilman Titus, seconded by Councilman' Ridder, the
following resolution was proposed: .
BE IT RESOLVED, that Loudoun Engineering and Surveys is hereby
authorized to proceed with .the setting of the corners at the
• well site in Andover Meadows Subdivision, at a cost of $80.00,
and
BE IT FURTHER RESOLVED, that the amount of $80.00 is hereby
appropriated for this work.
There was some discussion as to when this work would be done, with Mr.
• Chaves stating that he will check with Mr. Wilson to see that this is
done before Perry is ready to -start. The. resolution 'was, unanimously
adopted, as shown: -
Aye: Councilmen Bange, Newman, Ridder, Titus and' Mayor Hill.
Nay: None. '
On motion . of Councilman Newman, seconded by Councilman Bange,
the following resolution was proposed:
BE IT RESOLVED, that a fee in the amount of $35. 00 be waived .
for submission of a site plan showing an addition to the
LoUdoun' County High School by the Loudoun County School Board.
Mr. Forbes explained that this fee would be the minimume - no off-site
improvements are proposed. Councilman 'Titus _ felt there should be a
fee for off-site storm drainage. 'It was felt' that `this should be the
only fee waived. Mr. Forbes said they are on the. Agenda for the Plan-
ning Commission meeting for this sifesplan and for a• commission'permit.
The resolution was unanimously adopted, as shown:
Aye: Councilmen Bange, Newman, Ridder, Titus: and Mayor Hill .
Nay: None.
On motion of Councilman Newman, seconded by Councilman- Bange, the
following resolution was proposed:
BE IT. RESOLVED, that the draft contract for 701 funds from
NVPDC is hereby approved, and that the Mayor be and he is
hereby authorized to sign on behalf of the Town of Lesburg.
Councilman Newman explained that these funds are to bevuseamror/af
historic project for the Old and Historic District. The Grant would
be in the amount of $8,000, with the Town' s share being $4, 000. The
. changes in the contract were explained _by Mr. Forbes, these being to
move the dates for completion forward three months, (Appendix' A) , par-
ticularly due to the fact that the Committee has not as _yet met; and
to insert the amounts under Contractural as follows: $6, 000 ' for Physi-
cal Survey; .$3, 000 for Economic Survey and $3, 000 for Physical Design
Plan. He did not feel that any kind of job could be done for $8, 000
• and that it would take the full $12, 000, but this is Council ' s deci--
sion't Quarterly reports will have to be made to NVPDC. He further
127
MINUTES OF AUGUST 27 , 1975 MEETING.
explained that NVPDC is entering into a contract with the Town be-
cause they will be doling out the money from HUD. He had no idea
of actual cost - the first item for the Committee is to select a con-
sultant, and there are seven (7). of them interested: He .assumed the
Committee would wantonly one (1) consultant, and they all know how
much money the Town has coming. He believed that they would all try
to do the job within the framework of $12; 000. The project would con-
sist of the following: (1) an actual physical survey of the Old and
Historic District (183 acres) to determine the historical significance
and architectural merit of the buildings, etc: ; (2) an economic study
to determine what the economic trends are in the area; and (3) an
' actual physical design plan; which will help the Board of Architec-
tural Review to have some idea of. how the street facades should look.
The Committee will select a consultant •and then make a recommendation
to the Council to hire him: He pointed out that the grant started
July 1st, so two months have alrea�x igge�oj9n geKfiewAgmlq hhY-
' discussion concerning this.;grantsan eLpt e re t,owi e
clusion being that Councilman Bange,o.•as. a member of the Planning Com-
mission, s.iU advise the Council if the Committee cannot meet the dead-
line. Mr. Bange felt that these committees should meet atdeast once
a month, however, Mr. .Forbes felt that they would have to meet at
least once a week - this is a tremendous task. The resolution was
then unanimously 'adopted, as shown:
Aye: Councilmen Bange, Newman, Ridder, Titus and Mayor Hill.
Nay: None.
On motion of Councilman Titus, seconded by Councilman Newman, the
following resolution was proposed:
WHEREAS, a proposal has been received from Bengtson-DeBell,
Inc. for the preparation of a sanitary sewer master plan
and cost data, and
WHEREAS, said proposal provides that this work would be
completed within 60 calendar days after receiving authori-
' • . .zationcto- proceed, - r - ' • i . h
NOW, THEREFORE, BE IT RESOLVED, that the proposal for said
preparation Of 'a sanitary sewer:master plan, - at, a . cost not
to exceed $4, 000.00, be accepted, and
BE IT FURTHER RESOLVED, that the- TownaManager .be authorized
'to sign the letter accepting the proposal from Bengtson-
-r
Councilman :Titus ,explained -that'thisnwill -up-date the sewer system
to the Comprehensive Plan. The resolution was unanimously adopted,
as shown:
Aye: Councilmen Bange, Newman, Ridder, Titus and Mayor Hill.
Nay: None.
•
On Motion::of -Councilman Titus;. seconded by CouncilmanRidder, the
following resolution was proposed:
WHEREAS; a request for a sewer tap has been received from •
Mr. Reed Johnson for the stone house at the south end of
Valley::View Avenue, Section 48D, Lot 3, and
WHEREAS, the State Health Department has notified Mr,. John-
, son. that thefexisting -septic -tank and drain field serving
that- house is a definite potential health hazard, and re-
quested that the situation be corrected by either vacating
the house or by-connection - to the Town sanitary sewer: system,
NOW, THEREFORE, BE IT RESOLVED, that Mr. Johnson' s request for
this sewer tap be granted, provided that all applicable fees
are paid.
It was explained that this is a tap for an existing dwelling. The
resolution was then unanimously adopted, as shown:
128
MINUTES OF AUGUST 27, 1975 MEETING: '
Aye: Councilmen Bange, Newman, Ridder, Titus and Mayor Hill .
Nay: None.
Councilman Titus felt that it should be made clear to Mr. Johnson that
this tap is not granted forever, but it is intended that it shall be
used immediately. Also, the Health Department should be notified of
the adoption of this resolution.
On motion of Councilman Newman, seconded by Councilman Titus, the
following resolution was proposed:
WHEREAS, a letter has been received from .the Loudoun Memorial
Hospital, requesting waiver of business license to operate the
Snack Bar and Gift Shop located in said Hospital, and
WHEREAS, the Hospital is' a non-profit; tax-exempt organization
and all profits are placed in the operating fund of the Hospital,
NOW, THEREFORE, BE IT RESOLVED, that the business license to
operate said Snack Bar and Gift Shop in the Loudoun Memorial
Hospital is hereby waived from July 1, 1975 to June .30, 1976.
After some little discussion, the resolution was unanimously adopted,
as shown:
Aye: Councilmen Bange, Newman, Ridder, Titus and Mayor Hill.
Nay: _None.
On motion of Councilman Newman, seconded. by Councilman Titus, the
following resolution was proposed and unanimously adopted; as shown:
WHEREAS, the Town of Leesburg has a group hospitalization
policy with American Health and Life Insurance 'Company cover-
ing Town employees, and
WHEREAS, a letter has been received from said Company, offer-
ing an increase in out-patient benefits in connection with IIthis policy, and
WHEREAS, the cost of such increase is minimal ,
NOW, THEREFORE, BE IT RESOLVED, that American Health and
Life Insurance Company be advised that the- Town i§ 'agree-
able to this recommended increase in out-patient benefits
for Town employees, to become effective September 1, 1975.
After some little discussion, the resolution was unanimously adopted,
as shown:
Aye: Councilmen Bange, Newman, Ridder, Titus and Mayor Hill.
Nay: None.
On motion of Councilman Newman, seconded by Councilman Ridder,
the following resolution was proposed and unanimously adopted, as
shown: .
BE IT RESOLVED, that Virginia Electric and Power Company be
requested to upgrade lighting at the corner of North Church
Street and East .North Street by replacing the.'existing 2500
incandescent light bulb with a 7000 lumen mercury vapor unit.
•
Aye: Councilmen Bange, Newman, Ridder, Titus and Mayor Hill.
Nay: None.'
On motion of Councilman Newman, seconded by Councilman-Ridder,
the following resolution was proposed and unanimously adopted, as
shown:
BE IT RESOLVED, that the Town Manager is hereby authorized
to purchase two (2) calculators for use in the Treasurer' s
Office, and
BE IT FURTHER RESOLVED, that an appropriation of $400 is
hereby made for said purchase, in accordance with Budget
Item #4020. 801.
129
MINUTES OF AUGUST 27, 1975 MEETING.
Aye: Councilmen Bange, Newman, Ridder, Titus and Mayor Hill .
Nay: None.
On motion of Councilman Titus, seconded by Councilman Bange, the
following resolution was proposed:
BE IT RESOLVED, that the Town Manager is hereby authorized
topurchasea Leaf Loader for use by the Street Department,
and
BE IT FURTHER RESOLVED, that an appropriation of $3, 950:,00
is. hereby made for said purchase, in accordance .with Budget
Item #10110. 807 .
After some little discussion, the resolution was unanimously adopted,
as shown:
•
Aye: Councilmen Bange, Newman, Ridder, Titus and Mayor Hill :
Nay: None. '
A resolution to award a contract forcurband gutter construction
was discussed, however; it was felt that this could not be awarded un-
til the. 3-day bid procedure has lapsed. It was, therefore, decided
to hold a special meeting on Tuesday, September 2nd, to consider the
award of this 'contract.
Councilman Titus asked that a copy of Section 3A of the Code of
Virginia be secured from Michie Company for use in the Council Chambers.
On motion of Councilman Ridder, seconded by Councilman Newman,
Council voted unanimously to go into executive session to discuss
legal matters and personnel.
Council reconvened at 12 : 12 A.M.
On motion of Councilman Titus,z, secondeddby Councilman Newman, the
following resolution was proposed and unanimously adopted, as shown:
WHEREAS, a resolution was adopted by the Town Council on
July 23, 1975 awarding a contract for the automation and
rehabilitation of wells to C. Z. Enterprises, provided in-
vestigation by Johnson and Williams proved satisfactory,
and
WHEREAS, the Town Council has been advised by Johnson and
Williams that C. Z. Enterprises is not a registered con-
tractor in the State of Virginia, and
WHEREAS, the above is a requirement of the Town' s Standard
Contract form,
NOW, THEREFORE, BE IT RESOLVED, that said resolution of
July 23, 1975 is hereby rescinded.
Aye: Councilmen Bange, Newman, Ridder, Titus and Mayor Hill .
Nay: None.
On motion of Councilman Titus, seconded by Councilman Newman, the
following resolution was proposed and unanimously adopted, as shown:
WHEREAS, on July 14, 1975, bids were opened for the automation
of Myers, Paxton and Phillips-Nickels Wells and for rhe re-
habilitation of -Phillips-Nickels Well, and-- - C .. -
WHEREAS, it is the recommendation of Johnson and Williams that
the bid from Sydnor Hydrodynamics in the amount of $44, 900.00
is to be considered,
NOW, THEREFORE, BE IT RESOLVED, that Sydnor Hydrodynamics be
awarded the contract for the automation and rehabilitation of
wells , provided that review by Johnson and Williams ' staff
and the Town staff of financial statement and experience proves
satisfactory, and
130
MINUTES OF AUGUST 27 , 1975 MEETING. -
BE IT 'FURTHER RESOLVED, that JohnsonandWilliams be author-
ized to conduct the necessary investigation and, if proved
satisfactory, prepare the contract documents.
Aye: Councilmen Bange, Newman, Ridder, Titus and Mayor Hill -
Nay: None. • -
On motion of Councilman Titus, seconded by Councilman Newman,
the following resolution was proposed and unanimously adopted, as
shown:
BE 'IT RESOLVED, that the Town Manager is authorized- to adver-
II
ilse tisenfor bid or bids for curb and gutter and sidewalk re-
pairs and for street resurfacing in Country Club Subdivision,
Section 3, said work to be completed by November 1, 1975.
Aye: Councilmen Bange, Newman, Ridder, Titus and Mayor Hill.
Nay: None. -
On motion of Councilman Bange, seconded by Councilman 'Newman,
the meeting was adjourned at 12 : 30 A.M. , August 28, 1975.
- (inel--4-•- /01
C . A ze9„ai . _ Mayor G
lerk oe Council
I