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HomeMy Public PortalAbout1975_08_27 ton MINUTES OF REGULAR MEETING OF LEESBURG TOWN COUNCIL, AUGUST 27 , 19 A regular meeting of the Leesburg Town Council was held in the Council Chambers; 10 West Loudoun Street, Leesburg, Virginia on Au- gust 27, 1975 at 7 : 30 P.M. The meeting was called to order by the Mayor, with the invocation being offered by Councilman Ridder, and followed with the Salute to the Flag. Present were: Mayor G. Dewey Hill, Councilmen Charles E. Bange, Mary Anne Newman, .Robert A. Orr, Herbert L. Ridder and C. Terry Titus ; also Acting Town Manager E. Wesley Devero and Town Attorney George M. Martin. Absent from the meeting was Councilman James A. Rock. The Minutes of Special Meeting of August 5, 1975, Regular Meet- ' ing of August 13, 1975 and a Special Meeting of August 19, 1975 were approved as written. Mr. James N. Wilhoit, III addressed Council, seeking permission to encroach on Town property, if necessary to do so, in connection with the remodeling of property that he owns on the southwest corner of Loudoun and Wirt Streets . He explained that he would like to build a chimney on the Wirt Street side of this property and, since there is no survey and there seems to be a problem in securing one, there is a possibility of his encroaching on the sidewalk in this area. Mayor Hill pointed out that this could present a real problem in that the State Highway Department must approve this street if the Town is to receive maintenance payments. There were questions and discussion by Council members , with the conclusion being that Mr. Wilhoit shall prepare a detailed sketch and present it to the Public Works Committee for its :consideration and recommendation to Council. Mr. Robert Lanham, representing a group of residents of Wellesley Subdivision; stated that the streets in this area are in very bad shape. He explained that this property was being developed by Jeffrey Sneider and Company, a now defunct corporation, and it is understood that the Town of Leesburg has called the bond on this project. . - He asked what is going to be done about these streets and when can the residents expect something' to be' done. . He also understood that these streets fall within the Town' s one-mile jurisdiction, and asked that the Town take this problem under advisement. Mayor Hill explained that this is a "gray ' area - the County can do nothing because they have no forces, the State will do nothing until the streets meet their stand- ards, and the Town is in the middle. He explained that the Town is moving on this project. The bonding company has requested a list and cost of repairs and stated that they will send a check. Such a list has been sent, with the costs being $48, 179. 25. The bond is in the amount of $50, 000. He said the Town will wait another week and, if nothing is heard from the bonding company, this matter will be turned over to the Town Attorney for legal action. Mr. Devero. ad- vised that the Town crews were to fill in several of the unbearable holes on Bradfield Drive this afternoon, however, it is felt that it should be. done. on a more permanent basis , so asphalt will be poured in the morning. Also discussed was the portion of Sections 2 and 3 of Country Club . Subdivision that have not been completed. Councilman Titus said the Town holds no bond on these sections, how- ever, they will do what they can to have Mr. Crickenberger finish this work. He felt that the Town should authorize the Town Attorney to file suit against Republic Insurance Company, if the check is not received and, if the check is received, advertisement for bids should be readyi'so • that this workcan proceed as quicklyas possible. 'Council was in fulttpathoy with the problem presented by Mr. Lanham and will continue o re olve this problem. Mr. Lanham said they would be happy . if the Town would annex this area. Mr. Tom Graham of 207 Catoctin Circle in Crestwood Hamlet re- quested, on behalf of himself and other residents of Catoctin Circle, . that the Town take some measure to reduce the speed on this street. He said several calls have been made to the Police Department and they have worked radar on this street. However, it is felt that some addi- . tional passive measures should be made, such as a sign reading "Slow - Children Playing", centerlining the street, the use of- flashers or a median type line which would perhaps channel traffic into a'narrower land, thus tending to slow traffic. Mayor Hill said that this is one of the widest streets in town - it. is designed to be a: major thorofare. He said the Police will continue to patrol this street and, if neces- sary, this protection will be doubled. In addition, this street will 120 MINUTES OF AUGUST 27 , 1975 MEETING. be centerlined this fall when other streets in town are done. Councilman Orr suggested the painting ofarrows on Catoctin Circle from the' Safeway Store into Route 15. Council also felt that a. traffic light is badly needed at this location. Councilman Titus said he has received a calm- plaint from Mrs . Anne Yates, who lives at the corner of Catoctin Circle and Belmont Drive, concerning the truck traffic. He felt that this is a serious problem with school opening. Mr. Devero advised - that he has issued a letter to the Police Department this week , asking them to in- crease their patrol on this street because of school opening. - Council- man Ridder felt that the only way this could be restricted would be to impose a weight restriction on trucks . Mr. John A. Wallace,. Jr. , Chairman of the Airport Advisory Committee, addressed Council concerning vacancies on this Committee. He advised that Commander Milo Rumfelt will be resigning due to pressuresof business . He presented to Council the resume of Mr. Bruce Burrows, who is being considere& tt,,A� fill the vacancy created by the .{`expiration of James H. Chamblin' s?He' said he has talked with Mr. Walter F. Murray concerning an appointment to this Committee to fill Commander Rumfelt' s term and he is willing to accept. He asked that Council make these two appointments tonight - he needs some help innorder to keep it alive. Mr. Wallace said he and Mr. Burrows attended a workshop session of the Loudoun County Plan- ning Commission last night. Mr. Burrows answered questions that no-one else could. Mr. Wallace re?orted that the Planning Commission would not take a position on the Town s request for a response to COG concerning a Federal Grant for the Town to put in a ramp and strengthen the runway: They referred this to the Board of Supervisors . There were questions by Council members concerning this . Mr. Wallace felt that the Board would take no action until after elections . What the Town really wants to do is to convert 24 grass tie-downs to 60 hard-surface tie-downs, which would in- crease the fixed base operator' s profits and bring more money into the Town' s coffers , as well as bring in more personal property. tax to the County. They apparently think about nothing butexpansion of the Airport. Mr. Wallace reported that the amendedslease agreementc.between Trans- american Airports and the Town should be ready by September 8th. On motion of Councilman Ridder, seconded by Councilman Orr, the fol- lowing resolution was proposed: BE IT RESOLVED, that Mr. Bruce Burrows be appointed to the Airport Advisory Committee, his term to expire on June 30, 1979, and BE IT FURTHER RESOLVED, that Mr. Walter F. Murray be appointed to the Airport Advisory Committee, his term to commence upon receipt of the resignation of Commander Milo Rumfelt, whose term will ex- pire on June 30, L976. The resolution was adopted by a vote of 5 to l, abstehtton, as shown: Aye: Councilmen Bange, Newman, Orr, Ridder and Mayor Hill . Nay: None Abstention: Councilman Titus. The Clerk was directed to send notice to the above appointees. On motion of Councilman Ridder, seconded by Councilman Bange, the following resolution was proposed: WHEREAS, proper notification was not delivered to Mr. E. Frank Myers for reserving a sewer tap for his Lot 8, Section III, Dry Mill Subdivision, NOW, THEREFORE, BE IT RESOLVED, that a sewer tap is hereby granted to Mr. E. Frank Myers to serve his Lot 8, Section III, Dry Mill Subdivision, and BE IT FURTHER RESOLVED, that Mr. Myers shall be notified that capacity is being reserved for this sewer tap, provided that a home is built and connection to the Town sanitary sewer system is made within six (6) months from this date, and BE IT FURTHER RESOLVED that, for the purpose of this resolution, connection shall mean (1) a unit is physically attached to the system, or (2) all applicable fees have been paid. 121 MINUTES OF AUGUST 27 , 1975 MEETING. This resolution was explained by Councilman Ridder and agreed to by Mr. Myers'. On motion of Councilman Ridder, seconded by Councilman Bange, Council voted 5 to 1 abstention, to amend the third paragraph, third line, to delete the word "built" and insert the words "under construction, " the paragraph thus reading as follows : BE IT FURTHER RESOLVED, that Mr. Myers shallbe notified that capacity is being reserved for this sewer tap, pro- vided that a home is under construction and connection to the Town sanitary sewer system is made within six (6) months from this date, and Aye: Councilmen Bange, Newman, Orr, Ridder and Mayor Hill. Nay: None. Abstention: Councilman Titus . The resolution, as amended, was then adopted by a vote of 5 to 1 abstention, as shown: Aye: Councilmen Bange, Newman, Orr, RidderandMayor Hill. Nay: None. Abstention: Councilman Titus . On motion of Councilman Titus , seconded by Councilman Bange, the following resolution was proposed: BE IT RESOLVED, that Mr. E. Frank Myers be informed that, at this time, the Town does not contemplate the purchase of any land for the extension of Harrison Street through the property of Mr. Herbert Bryant. This item was briefly explained by Councilman Titus. There followed discussion concerning the cleaning off of this burned-out property. Mr. Devero advised thatithe Health Department has written to him. Mayor Hill asked Mr. Myers to advise Mr. Bryant that if •he does not comply, either athe Town or the Health Department will take legal action to have it cleaned. The resolution was them unanimously adopted, as shown: Aye: Councilmen Bange, Newman, Orr, Ridder, Titus and Mayor Hill . Nay: None. On motion of Councilman Titus , seconded by Councilman Orr, the following Proclamation was unanimously adopted, as shown: PROCLAMATION WHEREAS, the Providence Baptist Church of Leesburg, Virginia, is celebrating the One Hundredth Anniversary of its origin, and WHEREAS, it is deemed appropriate that' the Council for the Town of Leesburg should recognize the Providence Baptist Church of Leesburg, Virginia, for its presence and its service in the community, NOW, THEREFORE, I, C. DEWEY -HILL, Mayor of the Town of Leesburg, do hereby proclaim the week of September 14, 1975 through September 22, 1975 as PROVIDENCE BAPTIST CHURCH OF LEESBURG, VIRGINIA, WEEK in the Town of Leesburg, Virginia. G. DEWEY HILL Mayor, Town of Leesburg Mayor Hill said he had received requests for such a Proclamation as this from Mr. Sam Thomas, who is Secretary of the Church. He also stated that he plans to attend services in this Church on September 14th. The Proclamation is to be sent to Mr. Sam Thomas by the Clerk. Aye: Councilmen Bange, Newman, Orr, Ridder, Titus and Mayor Hill . Nay: None. 122 MINUTES OF AUGUST 27, 1975 MEETING. _ . On motion of Councilman Newman, seconded by. Councilman• Ridder, the following Ordinance was proposed:as a First Reading: BE IT ORDAINED, that Section 19-14. 1 of the Town Code of Leesburg, Virginia is herebyaamended to read as follows : Sec. 19-14. 1. Availability charge. In addition to the above fees, there shall be an availability charge. This chargeshallapply to-every sewer tap application and shall be a fixed charge, based on type of land use as stated below, and shall be due and ' 11 payable prior to the issuance of a zoning permit. Type of Building Availability Charges Single-family dwellings , town houses, duplexes , semi-detached units, multi - family units, •apartments, condominiums and mobile park homes $1,300 per living unit Motel 1, 300 Each additional unit 100 Churches, restaurants, stores, service stations, other commercial and in- dustrial buildings and institutional- type buildings, such as schools, hospitals, nursing homes and govern- mental buildings $1, 300 4- $25. 00 for each fixture Councilman Titus explained that the only change in this and the item to follow is in the heading of the Ordinance. This merely changes the rates, fees and charges into one financial accounting to conform to the Rate Study done by Daniel A. Robinson and Associates - it is just a housekeeping measure. Mr. Lester Sorensen; Sr. inquired as to the procedure to be followed in adopting auchange in an Ordinance - he understood that this must be advertised for a Public Hearing by the Council. He suggested that such a-hearing be held. Councilman Titus was not in favor of a Public Hearing. . There followed discussion as to whether'1such a hearing would be held on the -change in the first paragraph, or on the fees themselves. Councilman Titus explained fur- ther that the Rate Study has been accepted by the Town and such a hear- ing would be held only on the change in the wording of the first para- graph - not on the fees . Mr. Sorensen asked if the Council anticipates the possibility of a re-evaluation of these fees. Councilman Titus said this Rate Study has just been completed and adopted by the Council in July of this year. Mr. Sorensen said these fees are exorbitant and this is the feeling of most of the builders . -However, he wanted it known that the Sorensens are not going to be apart of the massive telephone campaign that is being conducted to go through the same thing that was done approximately a year and a half ago - they (the Sorensens) will suffer through it as it is. Mayor Hill said he felt that Council would constantly be reviewing this situation and, if construc- tion costs can be cut down, then perhaps something might be done about these fees. However, water is a dire need in Leesburg. Councilman Titus felt that, if the hearing is to be held .strictly on the change and not on, the fees, he was willing to hold the hearing. The Ordi- nance proposed as a First Reading was then unanimously adopted, as shown: Aye: Councilmen Bange, Newman, Orr, Ridder, Titus and ' Mayor Hill. Nay: None. On motion of Councilman Titus, seconded by Councilman Ridder, the following Ordinance was proposed as a First Reading: BE IT ORDAINED, that Section 25-7 . 1 of the Town Code of Lees- burg, Virginia is hereby amended to read as follows: 123 MINUTES OF AUGUST 27, 1975 MEETING. Sec. 25-7 . 1 . Availability charge. In addition to the above fees, there shall be an availability charge. This charge shall apply to every water tap application and shall be a fixed charge, based on type of land use as stated below, and shall be due and payable prior to the issuance of a zoning permit. Type of Building Availability Charges Single-family dwellings, town houses , duplexes , semi-detached units, multi- family units, apartments, condominiums and mobile park homes $1 , 300 per living unit Motel $1 , 300 Each additional unit 100 Churches, restaurants , stores, service stations, other commercial and indus- trial buildings and institutional- type buildings, such as schools, hos- pitals, nursing homes and govern- mental buildings $1, 300 + $25.00 for each fixture Mayor Hill commented that he knees the Town of Leesburg has been and is going to be criticized for its stand, but this Town is going to try to operate on an economical basis . It certainly does not want to have to go back on the taxpayers to bail it out. He feels that the Council can see its pro ms and can cope with them. Mr. Sorensen commended this Council an Former Council, for the way kkaxway they have gone about this problem. He felt too that the form of deficit spending is wrong. He also felt that if the Town can get its finances in and get the plant operating, then these charges will come down. Council- man Titus commented that, if the water and sewer .problems are not re- solved, there will be such exorbitant fees that the builder wilhnnot and cannot pay ,them, so there will be no building. Mr. Sorensen felt that the trend in the last six to eight months has indicated that the number of "starts" in Leesburg has been due to the fees, the economy, the mortgage interest rates and other problems. He added that mortgage bankers have backed off as soon as Leesburg is mentioned and the amount of the fees is the reason. He felt that neither the builders nor the Council wants this and he still felt that Leesburg is a good place to live. The Ordinance proposed as a First Reading was then unanimously adopted, as shown: Aye: Councilmen Bange, Newman, Orr, Ridder, Titus and Mayor Hill. Nay: None. On motion of Councilman Orr, seconded by Councilman Ridder, the following resolution was proposed and unanimously adopted, as shown: BE IT RESOLVED, that Items 2 and 3 adopted above be re- ferred back to the Public Works Committee for its perusal and assignment of a Public Hearing to be held on September" 24, 1975. Aye: Councilmen Bange, Newman, Orr, Ridder, Titus and Mayor Hill. Nay: None. Council recessed at 9 : 30 P.M. and reconvened at 9 : 35 P.M. Councilman Orr left the meeting at this time. Acting Town Manager Devero reported the following items : (1 ) Mr. Hawthorne of Johnsonaand Willia#P9Mge last week with the State Health Department concerning revised plans for _the 1 . 25 mgd water plant. Mr. Hawthorne felt that this was one of the best meetings he had experienced with the Health Department. The outcome was that Mr. Eggborn will notify Mr. Brown as soon as these revised plans are received and they will try to meet the three-month time limit. 124 MINUTES OF AUGUST 27, 1975 MEETING. (2) He was unable to attend the Water Resources Board meeting in Annapolis, but Mr. Hawthorne said he received full cooperation from them. _ This was in connection with our obstruction permit for the water plant. If we can prove that we are working on this project, this is satisfactory to them. ar' (3) A letter has been received from Johnson and Williams today, copy of which has been made for you, confirming their engineering costs on the modification of the water treatment plant . The statement con- cerning the Health Department should probably be discussed in executive session or at committee meeting. (4) A pre-construction conference was held last Friday with Burner Well Drilling. They will start on the Andover Meadows well site as soon as the corners are set. (5) Owners of property over which we need a storm drainage ease- ment have all been written letters setting a time limit for an answer. Response has been good and they have met with four that they are con- cerned about, one of these being VEPCO. Pertinent 'material is being sent to them. They have met with First Virginia Bank' and_ received good response there. They have also met with Mr. Anderson,, who wants to make some changes insofar as' the direction is concerned. This should be discussed by the Public Works Committee. (6) He called the State Water Control Board concerning the Infiltration/Inflow Study. This has been .sent to them for, review, and to EPA to see if we can obtain reimbursement for the tudy. This approval must be received before we can proceed to Step 2. He has been advised that a confirming letter will be sent• with reference to reimbursement. However;: it` was pointed out that the date of authorization of such a study had to be before October of 1974, and the Town of Leesburg' s was in December of 1974. They will check this out with the SWCB and see if we can still get some reimburse- ment 'on it. He also' asked 'if we can be reimbursedfor the storm drain- age project itself. They advised that this cannot be done until we receive final approval on the study.: (7) An appointment is still needed to the Planning Commission. (8) Also, an appointment is still needed to the Grievance Com- mittee. (9) He complimented Mr. Forbes on completion of the easement map. The next step is to take it to Public Works •.Committee for their direction and'"to' Council for capitalization of• the utilities system. You should then bring in?appraiser, an accountant and the services of a firm such as Bengtson-DeBell'. e' i . (10) A resolution is needed by Council to rescind the award made on July 23 to C. Z. Enterprises for rehabilitation of existin wells. It has been found that they do not have a Virginia contractor s li- cense. He explained that the resolution of July 23rd authorized award of this contract on condition that Johnson and Williams would conduct an investigation and find this firm in compliance with regu- lations of the bidding procedure. Mr. Chaves further explained this situation. He said that Mr. Hawthorne advised that, in view of this violation, the bid of C. Z. Enterprises can be rejected and the bid awarded .to Sydnor, Hydro- dynamics, the only other bidder on the project. The difference be- tween the two bids was $600 and some dollars . Councilman Titus related exactly what happened. •He felt that the Town should receive the bid bond and that this should be discussed' with Town Attorney Martin. The bond was in the amount of .$2, 200. Also, there is a question as to whether or not Sydnor' s bid is still good. He said Mr. Hawthorne took complete responsibility for this problem. Mr. Devero said he will contact Sydnor and report back. Mr. Martin said he felt theppenalty should be increased. This should be based largely on what the Town' s loss would be. Councilman Ridder said he assumed that the garbage fee on his utility bill will be the last one. Mr. Devero advised that this is true. 125 . MINUTES OF AUGUST 27 , 1975 MEETING. Councilman Titus had the following items: (1) Have we received any money from utility taxes yet? Mr. Devero said we have and it was more than anticipated. (2) He has received a complaint from a resident of North Wirt Street concerning the parking. He advised her that this has been discussed by Council, but there is nothing that can be done - the Town cannot deny the use of a parking space. (3) Has there been any further development concerning the ease- ment needed in Brandon? Mr. Devero said there has not been. Mr. Titus said that either we get these easements or we forget them - the people4Who are not giving them are those who are hurt. Mr. Devero felt that the Town would get the one from First Virginia Bank; VEPCO has plans for installation of poles in 1980. The only one really giving trouble is on the Anderson property. (4) He reminded that the next Public Works Committee meeting will be on September 5th at 4: 00 P.M. and the following meeting will be on September 17 at 4: 00 P.M. (5) He called attention to two large stacks of lumber on the sidewalk at the corner of Loudoun and Liberty Streets, this creating a sight blockage coming out of Liberty Street onto Loudoun. Mr. Chaves said he reported it to the Police this afternoon. Lt. Lloyd said the owner was contacted this afternoon and asked to have it on his own property by morning. Councilman Bange felt that the tree on the corner across the street was more of a traffic hazard and he requested a year ago that something be done about it. Councilman Newman asked if any recommendation has been made con- cerning lighting on Catoctin Circle - her request of several months ago. This had been discussed by the Public Works Committee, with no recommendation to the Finance Committee. She asked that this item be placed on the Public Works Committee Agenda again. Councilman Bange said something must be done about the tree at the corner of Liberty and Loudoun Streets - it is a real hazard. He also reported that he had received a request from Mrs.' Robert Huller at 138 E. North Street for a street light in the middle of that block. He said he will bring this up at Public Works Committee meeting. Mayor Hill said he was sorry he could not attend the Local Govern- ment Officials meeting in Charlottesville this week due to illness. .On motion of. Councilman Bange, seconded by Councilman Ridder, the following resolution was proposed: WHEREAS,, bids for the resurfacing of .several streets in Town and a service road at the Water Pollution Control Facility were received on August 15, 1975 and opened on August 18, • 1975 at 4: 00 P.M. , and • WHEREAS, Sam Finley, Inc. of Chantilly submitted the lowest acceptable bid in the amount of $8, 362. 50 for 490 tons of plant mix, NOW, THEREFORE, BE IT RESOLVED,. that Sam Finley, Inc.. be awarded the contract for the resurfacing, and BE IT FURTHER RESOLVED, that Sam Finley, Inc. be informed that this work is not to be started until the replacement of new curb and gutter is complete. . Councilman Ridder suggested that the street from Church Street to the Barrister Building should be, done to correspond with the new side- walk. It was felt that this could probably be done with some of the tonnage. that was deleted for other streets,. , The ,r.eso,lution-.was unani- mously adopted, as shown: Aye: . Councilmen Bange, Newman, Ridder,, Titus and Mayor, Hill. Nay: None. , 126 MINUTES OF AUGUST 27 , 1975 MEETING. On motion of Councilman Bange, seconded by Councilman Titus, the following resolution was proposed: BE IT RESOLVED, that the bid in the amount of $0. 034 per linear foot of 4" line for- approximately 50, 000 ft. 'of re- tracing and $0. 034 per linear foot for layout and painting of centerline of streets, for a total cost of $1, 876. 80, submitted by Allied Striping, •be accepted, and . BE IT FURTHER RESOLVED, that Allied Striping be informed that this, job should not be started until completion of the proposed street resurfacing. ' After some' little "discussion, during' which: Councilman Titus stated ' that Council must be very careful that there are no' inconsistencies in 'any bids, the resolution was unanimously adopted; as ' shown: Aye: Councilmen Bange, Newman, Ridder, " Titus and Mayor Hill. Nay: .None. . • On motion of Councilman Titus, seconded by Councilman' Ridder, the following resolution was proposed: . BE IT RESOLVED, that Loudoun Engineering and Surveys is hereby authorized to proceed with .the setting of the corners at the • well site in Andover Meadows Subdivision, at a cost of $80.00, and BE IT FURTHER RESOLVED, that the amount of $80.00 is hereby appropriated for this work. There was some discussion as to when this work would be done, with Mr. • Chaves stating that he will check with Mr. Wilson to see that this is done before Perry is ready to -start. The. resolution 'was, unanimously adopted, as shown: - Aye: Councilmen Bange, Newman, Ridder, Titus and' Mayor Hill. Nay: None. ' On motion . of Councilman Newman, seconded by Councilman Bange, the following resolution was proposed: BE IT RESOLVED, that a fee in the amount of $35. 00 be waived . for submission of a site plan showing an addition to the LoUdoun' County High School by the Loudoun County School Board. Mr. Forbes explained that this fee would be the minimume - no off-site improvements are proposed. Councilman 'Titus _ felt there should be a fee for off-site storm drainage. 'It was felt' that `this should be the only fee waived. Mr. Forbes said they are on the. Agenda for the Plan- ning Commission meeting for this sifesplan and for a• commission'permit. The resolution was unanimously adopted, as shown: Aye: Councilmen Bange, Newman, Ridder, Titus: and Mayor Hill . Nay: None. On motion of Councilman Newman, seconded by Councilman- Bange, the following resolution was proposed: BE IT. RESOLVED, that the draft contract for 701 funds from NVPDC is hereby approved, and that the Mayor be and he is hereby authorized to sign on behalf of the Town of Lesburg. Councilman Newman explained that these funds are to bevuseamror/af historic project for the Old and Historic District. The Grant would be in the amount of $8,000, with the Town' s share being $4, 000. The . changes in the contract were explained _by Mr. Forbes, these being to move the dates for completion forward three months, (Appendix' A) , par- ticularly due to the fact that the Committee has not as _yet met; and to insert the amounts under Contractural as follows: $6, 000 ' for Physi- cal Survey; .$3, 000 for Economic Survey and $3, 000 for Physical Design Plan. He did not feel that any kind of job could be done for $8, 000 • and that it would take the full $12, 000, but this is Council ' s deci-- sion't Quarterly reports will have to be made to NVPDC. He further 127 MINUTES OF AUGUST 27 , 1975 MEETING. explained that NVPDC is entering into a contract with the Town be- cause they will be doling out the money from HUD. He had no idea of actual cost - the first item for the Committee is to select a con- sultant, and there are seven (7). of them interested: He .assumed the Committee would wantonly one (1) consultant, and they all know how much money the Town has coming. He believed that they would all try to do the job within the framework of $12; 000. The project would con- sist of the following: (1) an actual physical survey of the Old and Historic District (183 acres) to determine the historical significance and architectural merit of the buildings, etc: ; (2) an economic study to determine what the economic trends are in the area; and (3) an ' actual physical design plan; which will help the Board of Architec- tural Review to have some idea of. how the street facades should look. The Committee will select a consultant •and then make a recommendation to the Council to hire him: He pointed out that the grant started July 1st, so two months have alrea�x igge�oj9n geKfiewAgmlq hhY- ' discussion concerning this.;grantsan eLpt e re t,owi e clusion being that Councilman Bange,o.•as. a member of the Planning Com- mission, s.iU advise the Council if the Committee cannot meet the dead- line. Mr. Bange felt that these committees should meet atdeast once a month, however, Mr. .Forbes felt that they would have to meet at least once a week - this is a tremendous task. The resolution was then unanimously 'adopted, as shown: Aye: Councilmen Bange, Newman, Ridder, Titus and Mayor Hill. Nay: None. On motion of Councilman Titus, seconded by Councilman Newman, the following resolution was proposed: WHEREAS, a proposal has been received from Bengtson-DeBell, Inc. for the preparation of a sanitary sewer master plan and cost data, and WHEREAS, said proposal provides that this work would be completed within 60 calendar days after receiving authori- ' • . .zationcto- proceed, - r - ' • i . h NOW, THEREFORE, BE IT RESOLVED, that the proposal for said preparation Of 'a sanitary sewer:master plan, - at, a . cost not to exceed $4, 000.00, be accepted, and BE IT FURTHER RESOLVED, that the- TownaManager .be authorized 'to sign the letter accepting the proposal from Bengtson- -r Councilman :Titus ,explained -that'thisnwill -up-date the sewer system to the Comprehensive Plan. The resolution was unanimously adopted, as shown: Aye: Councilmen Bange, Newman, Ridder, Titus and Mayor Hill. Nay: None. • On Motion::of -Councilman Titus;. seconded by CouncilmanRidder, the following resolution was proposed: WHEREAS; a request for a sewer tap has been received from • Mr. Reed Johnson for the stone house at the south end of Valley::View Avenue, Section 48D, Lot 3, and WHEREAS, the State Health Department has notified Mr,. John- , son. that thefexisting -septic -tank and drain field serving that- house is a definite potential health hazard, and re- quested that the situation be corrected by either vacating the house or by-connection - to the Town sanitary sewer: system, NOW, THEREFORE, BE IT RESOLVED, that Mr. Johnson' s request for this sewer tap be granted, provided that all applicable fees are paid. It was explained that this is a tap for an existing dwelling. The resolution was then unanimously adopted, as shown: 128 MINUTES OF AUGUST 27, 1975 MEETING: ' Aye: Councilmen Bange, Newman, Ridder, Titus and Mayor Hill . Nay: None. Councilman Titus felt that it should be made clear to Mr. Johnson that this tap is not granted forever, but it is intended that it shall be used immediately. Also, the Health Department should be notified of the adoption of this resolution. On motion of Councilman Newman, seconded by Councilman Titus, the following resolution was proposed: WHEREAS, a letter has been received from .the Loudoun Memorial Hospital, requesting waiver of business license to operate the Snack Bar and Gift Shop located in said Hospital, and WHEREAS, the Hospital is' a non-profit; tax-exempt organization and all profits are placed in the operating fund of the Hospital, NOW, THEREFORE, BE IT RESOLVED, that the business license to operate said Snack Bar and Gift Shop in the Loudoun Memorial Hospital is hereby waived from July 1, 1975 to June .30, 1976. After some little discussion, the resolution was unanimously adopted, as shown: Aye: Councilmen Bange, Newman, Ridder, Titus and Mayor Hill. Nay: _None. On motion of Councilman Newman, seconded. by Councilman Titus, the following resolution was proposed and unanimously adopted; as shown: WHEREAS, the Town of Leesburg has a group hospitalization policy with American Health and Life Insurance 'Company cover- ing Town employees, and WHEREAS, a letter has been received from said Company, offer- ing an increase in out-patient benefits in connection with IIthis policy, and WHEREAS, the cost of such increase is minimal , NOW, THEREFORE, BE IT RESOLVED, that American Health and Life Insurance Company be advised that the- Town i§ 'agree- able to this recommended increase in out-patient benefits for Town employees, to become effective September 1, 1975. After some little discussion, the resolution was unanimously adopted, as shown: Aye: Councilmen Bange, Newman, Ridder, Titus and Mayor Hill. Nay: None. On motion of Councilman Newman, seconded by Councilman Ridder, the following resolution was proposed and unanimously adopted, as shown: . BE IT RESOLVED, that Virginia Electric and Power Company be requested to upgrade lighting at the corner of North Church Street and East .North Street by replacing the.'existing 2500 incandescent light bulb with a 7000 lumen mercury vapor unit. • Aye: Councilmen Bange, Newman, Ridder, Titus and Mayor Hill. Nay: None.' On motion of Councilman Newman, seconded by Councilman-Ridder, the following resolution was proposed and unanimously adopted, as shown: BE IT RESOLVED, that the Town Manager is hereby authorized to purchase two (2) calculators for use in the Treasurer' s Office, and BE IT FURTHER RESOLVED, that an appropriation of $400 is hereby made for said purchase, in accordance with Budget Item #4020. 801. 129 MINUTES OF AUGUST 27, 1975 MEETING. Aye: Councilmen Bange, Newman, Ridder, Titus and Mayor Hill . Nay: None. On motion of Councilman Titus, seconded by Councilman Bange, the following resolution was proposed: BE IT RESOLVED, that the Town Manager is hereby authorized topurchasea Leaf Loader for use by the Street Department, and BE IT FURTHER RESOLVED, that an appropriation of $3, 950:,00 is. hereby made for said purchase, in accordance .with Budget Item #10110. 807 . After some little discussion, the resolution was unanimously adopted, as shown: • Aye: Councilmen Bange, Newman, Ridder, Titus and Mayor Hill : Nay: None. ' A resolution to award a contract forcurband gutter construction was discussed, however; it was felt that this could not be awarded un- til the. 3-day bid procedure has lapsed. It was, therefore, decided to hold a special meeting on Tuesday, September 2nd, to consider the award of this 'contract. Councilman Titus asked that a copy of Section 3A of the Code of Virginia be secured from Michie Company for use in the Council Chambers. On motion of Councilman Ridder, seconded by Councilman Newman, Council voted unanimously to go into executive session to discuss legal matters and personnel. Council reconvened at 12 : 12 A.M. On motion of Councilman Titus,z, secondeddby Councilman Newman, the following resolution was proposed and unanimously adopted, as shown: WHEREAS, a resolution was adopted by the Town Council on July 23, 1975 awarding a contract for the automation and rehabilitation of wells to C. Z. Enterprises, provided in- vestigation by Johnson and Williams proved satisfactory, and WHEREAS, the Town Council has been advised by Johnson and Williams that C. Z. Enterprises is not a registered con- tractor in the State of Virginia, and WHEREAS, the above is a requirement of the Town' s Standard Contract form, NOW, THEREFORE, BE IT RESOLVED, that said resolution of July 23, 1975 is hereby rescinded. Aye: Councilmen Bange, Newman, Ridder, Titus and Mayor Hill . Nay: None. On motion of Councilman Titus, seconded by Councilman Newman, the following resolution was proposed and unanimously adopted, as shown: WHEREAS, on July 14, 1975, bids were opened for the automation of Myers, Paxton and Phillips-Nickels Wells and for rhe re- habilitation of -Phillips-Nickels Well, and-- - C .. - WHEREAS, it is the recommendation of Johnson and Williams that the bid from Sydnor Hydrodynamics in the amount of $44, 900.00 is to be considered, NOW, THEREFORE, BE IT RESOLVED, that Sydnor Hydrodynamics be awarded the contract for the automation and rehabilitation of wells , provided that review by Johnson and Williams ' staff and the Town staff of financial statement and experience proves satisfactory, and 130 MINUTES OF AUGUST 27 , 1975 MEETING. - BE IT 'FURTHER RESOLVED, that JohnsonandWilliams be author- ized to conduct the necessary investigation and, if proved satisfactory, prepare the contract documents. Aye: Councilmen Bange, Newman, Ridder, Titus and Mayor Hill - Nay: None. • - On motion of Councilman Titus, seconded by Councilman Newman, the following resolution was proposed and unanimously adopted, as shown: BE 'IT RESOLVED, that the Town Manager is authorized- to adver- II ilse tisenfor bid or bids for curb and gutter and sidewalk re- pairs and for street resurfacing in Country Club Subdivision, Section 3, said work to be completed by November 1, 1975. Aye: Councilmen Bange, Newman, Ridder, Titus and Mayor Hill. Nay: None. - On motion of Councilman Bange, seconded by Councilman 'Newman, the meeting was adjourned at 12 : 30 A.M. , August 28, 1975. - (inel--4-•- /01 C . A ze9„ai . _ Mayor G lerk oe Council I