The URL can be used to link to this page

Home My Public Portal About1976_05_26 44 MINUTES OF REGULAR MEETING OF LEESBURG TOWN COUNCIL, MAY 26, 1976. A regular meeting of the Leesburg Town Council was held in the Council Chambers, 10 West Loudoun Street, Leesburg, Virginia on May 26, 1976 at 7 : 30 P.M. The meeting was called to order by the Mayor, with Dr. Orr offering the invocation, and followed by the Salute to the Flag. Present were: Mayor G. Dewey Hill, Councilmembers Charles E. Bange, James H. Chamblin, Mary Anne Newman, Robert A. Orr, James A. Rock and C. Terry Titus ; also Town Manager John Niccolls, Assistant to the Manager Jeffrey H. Minor- and George M. Martin, Town Attorney. The minutes of regular meeting of May 12, 1976 were approved as written. Mayor Hill welcomed to the meeting Boy Scouts John Penn Whites- carver and Keith Burmaster, who were observing. A letter from Mrs. Florence H. Welch, representing the Citizens for Recreation, Inc. and asking- for a waiver of business license, was noted by Mayor Hill, however, there was no-one present to speak in behalf of this request. An ordinance- amending Section 2-28 and adding a new Section 2-31 to the Town Code was proposed on the Agenda. On motion of Mr. Titus, seconded by Mr. Chamblin, it was proposed that this ordinance be moved to a Workshop meeting. There followed lengthy discussion as to whether or not all items appearing on a Council Agenda should be brought be- fore Council Workshop. It was felt that direction concerning this should be given the Town Manager at the next Workshop meeting. Coun- cil then voted 6 to 1, as shown, to send the proposed ordinance to Workshop for further discussion. Aye: Councilmembers Bange, Chamblin, Newman, Orr, Rock;and Titus . Nay: Mayor Hill . 76-75 - Resolution - Acceptinga STEP I Federal Grant for prepara- tion ofa Facilities Planning Study. On motion of Mr. Rock, seconded by Mrs. Newman, the following resolution was proposed and unanimously adopted by roll call vote, as shown: BE IT RESOLVED by the Council of the Town of Leesburg, as follows : SECTION I. That the Step I Federal Grant for the prepara- tion of a facilities planning study for sewage collection and wastewater treatment works awarded by the United States Environmental Protection Agency in the amount of $49, 720 hereby accepted. SECTION II. That the manager is hereby authorized and di- rected to authorize grant agreement documents related to the above-mentioned planning study. Aye: Councilmembers Bange, Chamblin, Newman, Orr, Rock, Titus and Mayor' Hill . Nay: None. 76-76 - Resolution - Authorizing a Contract with Grayson' s Refuse Service, Inc. of Middleburg, Virginia, for Garbage and Refuse Collection and Disposal. On motion of Mr. Rock, seconded by Dr. Orr, the following reso- lution was proposed: WHEREAS, Grayson' s Refuse Service, Inc. of Middleburg, Vir- ginia, on May 14, 1976 submitted the lowest and best bid for garbage and refuse collection and disposal services ; and WHEREAS, said proposal includes an addendum entitled "Addi- tional Terms to Bid and Proposal of Grayson' s Refuse Service, Inc. for Collection and Disposal of Garbage and Refuse for the Town of Leesburg" which provides terms for two one-year option- al extensions of said garbage and refuse collection and dis- posal service; 343M MINUTES OF MAY 26, 1976 MEETING. 45 WHEREAS, acceptance of said terms for optional extensions will result in direct savings to the town in the amount of $8, 000 over the initial period of the. contract and. the op- tional renewal provisions will provide a potential for ad- ditional savings and convenience to the town: NOW, THEREFORE, BE IT RESOLVED by the Council of the Town of Leesburg, Virginia, as follows : That the Town Manager is hereby authorized and directed to execute a contract with Grayson' s Refuse Service, Inc. of Middleburg, Virginia, for services described in the Garbage ' and Refuse Collection and Disposal Bid. Documents issued April 15, 1976 and the proposal submitted by Grayson' s . Refuse Service, Inc. , dated May 13, 1976 of $120, 542.40 as the contract sum and $2. 64 and $6. 06 as residential and commercial unit charges respectively, said contract to include the additional terms for two optional one-year extensions of said contract. Mayor Hill reported that the Mayor of Middleburg gave Grayson' s a very good recommendation. Mr. Niccolls said Mr. Grayson has made valuable suggestions for improvement in the present system. Mr. Grayson was present and stated that the financial statement in- cluded with his bid proposal indicated that the company is capable CZ of purchasing the new equ?pment needed. The resolution was then adopted 6 to 1 abstention, as shown: Aye: Councilmembers Bange, Newman, Orr, Rock, Titus and Mayor Hill . Nay: None. Abstention: Councilmember Chamblin. " 76-77 - Resolution. - Authorizing Yount, ' Hyde and Company to conduct Annual Audit. • On motion of Mr. Rock seconded by Mrs . Newman, the following resolution was proposed: BE IT RESOLVED by the Town Council of the Town of Leesburg, Virginia, as follows : That Yount, Hyde and Company, certified public accountants, is hereby authorized to conduct the annual audit for the Town of Leesburg at a cost not to exceed Five Thousand Dol- lars ($5, 000. 00) unless the scope of the audit -extends be- yond normal circumstances, and that twenty-five (25) 'copies of the final report shall be delivered to the Town by Octo- ber 31 , 1976. Mayor Hill commended Town Treasurer Mervyn Timberlake and his de- partment for a good job. The resolution was then unanimously a- dopted, as shown: Aye: Councilmembers Bange, Chamblin, Newman, Orr, Rock, Titus and Mayor Hill . Nay: None. A resolution concerning approval of a Performance Bond for C & P Telephone Company on South Catoctin Circle was proposed for discussion purposes by Councilmember Bange, however, it died for n, lack of a second. It was felt that this should be discussed at the next Workshop meeting. 76-78 - Resolution - Making Appropriations for 1975-76. On motion of Mr. Rock, seconded by Mrs . Newman, the following resolution was proposed and unanimously adopted, as shown: BE IT RESOLVED by the Town Council of the Town of Leesburg, Virginia, as follows : That the following appropriations are made for the fiscal year ending June 30, 1976: llt�i�y!`i{i.! 46 MINUTES OF MAY 26, 1976 MEETING. $457 . 48 Acct. No. 1010. 247 Municipal Council - Conventions & Meetings 720. 00 Acct. No. 10301 . 814 Meter Division - Parking Meters 67 . 05 Acct. No. 20200. 500 Debt Service - Bank Service Charge Aye: Councilmembers Bange, Chamblin, Newman, Orr, Rock, Titus and Mayor "Hill. Nay: None. Town Manager Niccolls pointed out that the action not to approve the C & P Bond delays this beyond the next Planning Commission meet- ing, which means it will be the first Thursday in July before the petitioner can get final approval of the site plan. Mr. Niccolls commented that there will be a Workshop meeting before the Health Systems Agency holds a public hearing on a pro- posed 160-bed nursing home to be located on Fort Evans Road. He, therefore, suggested deferring this item- until that Workshop. With regard to a Memo attached to the Agenda concerning a conditional zoning permit for Mr. Paul Bradshaw, he felt that this could also be deferred to the Workshop meeting. Councilman Titus reported receiving a call concerning parking regulations on the north side of Cornwall Street between Wirt and Liberty Streets. After some discussion, it was felt that this park- ing arrangement should be clarified. Mrs . Newman expressed appreciation to Mr. Niccolls for writing to the Health Department concerning rodents on East South Street. Mr. Niccolls said there has been no reply. A request for plan revision in Rock Spring, Section 2-c was also referred to the Workshop meeting. Mr. Chamberlin and Mr. diZerega were invited to be present for that meeting. On motion of Dr. Orr, seconded by Mr. Rock, the meeting was ad- journed at 8 : 20 P.M. o' <�� Clerk of t e bouncil