HomeMy Public PortalAbout1976_10_13 1 16
MINUTES OF REGULAR MEETING OF LEESBURG TOWN COUNCIL, OCTOBER 13, 1976.
A regular meeting of the Leesburg Town Council was held in the
Council Chambers, 10 West Loudoun Street, Leesburg, Virginia, on •
October 13, 1976 at 7 : 30 P.M. The meeting was called to order by
the Mayor, with the invocation being offered by Mr. Cole, and fol-
lowed with the Salute to the Flag. Present were: Mayor Mary Anne
Newman, Councilmembers Charles E. Bange, Glen P. Cole, Stanley D.
Herrell , Jr. , James A. Rock, C. Terry Titus and John W. Tolbert, Jr. ;
also Town Manager John Niccolls , Assistant to ,Town Manager Jeffrey H.
Minor and Town Attorney George M. Martin.
The minutes of regular meeting of September 22, 1976 and special
meeting of September 28, 1976 were approved as written.
Mayor Newman presented to Mr. Dick A. Richards a Certificate of
Appreciation for his ten years of service as a member of the Leesburg
Board of Architectural Review. Mr. Richards -responded with appre-
ciative remarks.
•
76-0-19 - Ordinance - Regarding the dissemination of criminal history
record information for the purpose of general
investigation of applicants for municipal em-
ployment.
On motion of Mr. Bange, seconded by Mr. Cole, the following ordi-
nance was proposed and unanimously adopted:
BE IT ORDAINED by the Council of the Town of Leesburg, Vir-
ginia, as follows :
SECTION I. That the Town Code is hereby amended by adding
a new section to be numbered Section 14-7 , which shall read
as follows:
Sec. 14-7. Officers to provide record information of
applicants for municipal employment.
(a) As used in this section the words "criminal his-
tory record information" shall mean records and data collected
by Criminal Justice Agencies on adult individuals consisting of
identifiable descriptions and notations of arrest, deten-
tions, indictments, informations, or other formal charges,
and any disposition arising therefrom. The term shall not
include juvenile record information which is controlled by
Chapter 8 of Title 16. 1 of the Code of Virginia.
(b) The chief of police, police clerk and such other
police officers as the chief of police may designate are
authorized and directed to furnish criminal history record
information to individuals authorized by the town tanager
to perform personnel functions, for use during general in-
vestigations of applicants for employment by the municipality,
to determine if the past criminal conduct of such applicants
is compatible with the nature of the employment.
SECTION II. That an emergency exists' and this ordinance shall
be in full force and effect from and after- its passage.
iv
Aye: Councilmembers Bange, Cole, Herrell , Rock, Titus, Tolbert
and Mayor Newman.
Nay: None.
76-158 R Resolution - Revising the Leesburg Personnel Manual by in-
corvoratin a posifion classification for the
position of Parking Meter Attendant.
On motion of Mr. Cole, seconded by Mr. Herrell, the following
resolution was proposed:
BE IT RESOLVED by the Town Council of the Town of Leesburg,
Virginia, as follows :
That an additional position classification is hereby added
to the Leesburg Personnel Manual for the position of Parking
Meter Attendant to be shown on page 50-A to read as follows:
117::
MINUTES OF OCTOBER 13, 1976 MEETING.
Law Enforcement Group
Grade 5
PARKING METER ATTENDANT
GENERAL DUTIES :
Identifies and tags vehicles in violation of overtime
parking regulations and provides information to superior
officers regarding other parking violations as necessary in
accordance with Section 10-180 of the Town Code.
DISTINGUISHING FEATURES :
Maintains pleasant attitude with public while identify-
ing and tagging as appropriate vehicles in violation of park-
ing regulations. Has little discretion in performance of
duties. Works under direction of Chief of Police dr other
superior officer. Position is part-time.
REPRESENTATIVE EXAMPLES OF TASKS : (Illustration only)
1. Identifies and tags motor vehicles in violation of
parking meter regulations as found in Article 6, Division •
-a 2 , of the Town Code.
2. Obtains warrants from District Court as necessary
to insure enforcement of above regulations. _
3. Provides information regarding other parking vio-
lations to superior officers as required.
4. Performs related work as required.
MINIMUM EXPERIENCE AND TRAINING:
High School diploma, age 18 or over, and of good health
and character.
Mr. Niccolls explained that this person would not be a member of
the police force, but will be assigned to that department —This
person' s duties will be to identify and tag motor vehicles in vio-
lation of overtime parking regulations. No gun will be carried by
this person. Mr. Titus moved to amend the age limit to 21, how-
ever, there was no second - the amendment therefore died. It was
determined that the legal age is now 18. The resolution was adopted
by a roll call vote of 6 . to 1 :
Aye: Councilmembers Bange, Cole, Merrell, Rock, Tolbert and
Mayor Newman.
Nay: Councilmember Titus.
76-159 - Resolution - Authorizing a contract with Kamstra, Dickerson
and Associates for the 1976 Old and Historic
District Planning Program
On motion of Mr. Cole, seconded by Mr. Tolbert, the following
resolution was proposed:
BE IT RESOLVED by the Council of the Town of Leesburg, Vir-
ginia, as follows :
That the manager is hereby authorized and directed to enter •
into an agreement with Kamstra, Dickerson and Associates,
1608 Washington Plaza, Reston, Virginia, for planning and
architectural services as described in the work program for
the 1976 Old and Historic District Planning Program and the
August 5, 1976 proposal submitted by Kamstra, Dickerson and
Associates at a cost not to exceed $15, 000.
There followed discussion, during which it was revealed that some
Council members were not satisfied with the work of the previous con-
sultant on this project. Mr. Titus expressed his dissatisfaction with
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MINUTES OF OCTOBER 13, 1976 MEETING.
that consultant and said he was not 100 percent sold on the project,
however, this consultant is more acceptable to him and for that rea-
son he will support the resolution. Mayor Newman felt this is a
recommended study under the Comprehensive Plan and it must be done
eventually - the longer you wait the more expensive it will be.
Mr. Bange inquired as to whether there would be overlapping work
involved with the change to another consultant. Mr. Niccolls felt
there would be no problem with this - this firm has prepared a De-
sign Manual for another area and this would be the only problem.
Mr. Titus suggested a discussion with KDA concerning what the town
really wants from this study. Mr. Herrell was not in favor of this
work at all, he felt that sidewalks and safety of pedestrians was
more important than this. The resolution was then adopted by a
roll call vote:
Aye: Councilmembers Cole, Rock, Titus , Tolbert and Mayor
Newman.
Nay: Councilmembers Bange and Herrell. -
76-160 - Resolution - Authorizing purchase of a cab and chassis and
making an appropriation for same.
On motion of Mr. Bange, seconded by Mr. Rock, the following reso-
lution was proposed and unanimously adopted:
BE IT RESOLVED by the Council of the Town of Leesburg, Vir-
ginia, as follows :
SECTION I. That the manager is hereby authorized and di-
rected to purchase a new 1977 cab-chassis from Bishop &
Criste Pontiac-GMC, Inc. equipped in accordance with the
specifications issued by the Director of Public Works at
a cost not to exceed $7, 953. 29, and also to proceed with
the remounting of the bed and salt spreader. •
SECTION II. That the following additional appropriation is
made for the fiscal year ending June 30, 1977 :
Account No. and Name Appropriation
10110. 807 Street Division, Equipment $1 ,253. 29 •
Aye: Councilmembers Bange, Cole, Herrell, Rock, Titus, Tolbert
and Mayor Newman.
Nay: None. - •
76-161 - Resolution - Authorizing purchase of one 1977 intermediate
size station wagon.
On motion of Mr. Cole, seconded by Mr. Bange, the following reso-
lution was proposed:
BE IT RESOLVED by the Town Council of the Town of Leesburg,
Virginia, as follows :
That the town manager is authorized and directed to purchase
one 1977 Chevelle station wagon from S & R Chevrolet, Inc. ,
149 East Market Street, Leesburg, Virginia, in line with
their bid opened September 16, 1976, at a cost not to exceed
$4, 649. 00.
Mr. Bange requested that this wagon have "Community Relations"
painted on the side. Mr. Niccolls advised that this would be done,
it is felt that this is very important. The resolution was adopted
by a roll call vote of 6 to 1 :
Aye: Councilmembers Bange, Cole, Rock, Titus, Tolbert and
Mayor Newman.
Nay: Councilmember Herrell .
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MINUTES OF OCTOBER 13, 1976 MEETING.
76-162 - Resolution - Making additional appropriation for fiscal
year 1977.
On motion of Mr. Bange, seconded by Mr. Rock, the following
resolution was proposed and adopted by a vote of 6 to 1 abstention:
BE IT RESOLVED by the Council of the Town of Leesburg, Vir-
ginia, as follows :
That the following additional appropriation is hereby made
for the fiscal year ending June 30, 1977 :
Account No. and Name Original Approp. Revised Approp.
1010. 262 - Election
Expense -0- $ 413.00 '
9010. 247 - Hypertension/
Heart Disease
Tests -0- 1, 200. 00
Aye: Councilmembers Bange, Cole, Herrell , Titus, Tolbert and
Mayor Newman.
Nay: None.
Cr.) Abstention: Councilmember Rock.
r
Mr. Niccolls elaborated on a report presented to Council concern-
s ing sewer plant sizing. After extensive discussion of this matter,
it seemed to be the consensus of Council that the engineer should
proceed on a five percent growth rate with an assumed 75 percent
I/I removal to the year 1985.
Mr. Niccolls reported that he had met with a group of citizens
from the Waverly Heights section on October 5 concerning numerous
problems in that area. A follow-up on these matters will be pre-
sented to Council at a later date.
Mayor Newman reported that she had visited the Sewage Treat-
ment Plant to see the new piece of equipment "Big Wheels." She
asked that others go down and take a look at it - it is a tremendous
piece of equipment.
Mayor Newman also reported that the scheduled showing of community
relations films by the Police Department will be rescheduled since none
of the Council members wereable to be present.
Mr. Bange publicly congratulated the Fire Department and the Res-
cue Squad, along with Town forces, for their excellent work over the
week-end during the storm.
Mr. Titus asked that the School Board be requested to move poles
that guard against traffic at the high school back from where they
have floated next to the pavement. He also requested that safety
measures be taken at the intersection of Catoctin Circle and Dry
Mill Road for the protection of school children. Mr. Titus also
felt that there should be some understanding as to Council ' s intent
with regard to furnishing sewer service for the proposed swiuiuing
pool on the Simpson Middle School property.
Mr. Rock reported that water covers a manhole at the end of his
fence -line and suggested that raising the manhole might help. He
also noted that the report on the Waverly Heights problems included
the fact that sidewalk construction would be included in the 1977-78
budget. He suggested that perhaps a small bond issue should be con-
sidered to include a sidewalk construction program and the completion
of the storm drainage problem from Hirst' s to the end of the water-
shed. This suggestion generated rather extensive discussion, with
Mr. Bange asking if Revenue Sharing funds could not be applied -against
a bond issue. Mr. Niccolls agreed that this could be done, but it
would not be a significant amount of money compared to the need, how-
ever, the town could retire a debt from these funds. He also said
that next year' s budget will include a short-term capital outlay
program. Mr. Rock also called attention to a small Highway Depart-
ment project east of town - this is the only one he has ever seen
that did not have a sign posted "Your tax dollars at work."
121
MINUTES OF OCTOBER 13, 1976 MEETING.
Mr. Titus asked if the award has been made on the Rt. 15 urban
project: Mr. Niccolls advised that it has been - it is included under
New Business. Mr. Titus said he had been informed that the town has
been approved 'for a substantial sum in the next fiscal year for a new
sewage treatment plant. Mr. Niccolls said this is Step II money for
design - he did not think the final allocation had been confirmed.
Mr. Bange inquired as to whether the contractor on the water
line in Edwards .Ferry Road is required to repair the road as he goes.
Mr. Niccolls explained that there are funds in the contract for re-
doing the area that they disturb, but the pipe job id not far enough
along to smooth outand overlay the entire road this year. The town
Will have to add funds to do this road properly. -The Public Works
Department is making sure the facilities in the road are low enough.
Mr. Niccolls also said that the 1977 budget will make recommendations
for "safety-related" sidewalks.
Agreement with Highway Department concerning Route 15 improvements.
On motion of Mr. Bange, seconded by Mr. Herrell , a resolution
authorizing approval of an agreement with the Highway Department
concerning Route 15 improvements was proposed. Mr. Titus objected
to consideration tonight - he was desirous of knowing where funds
for this project would come from. Mr. Niccolls explained that the
greater part of this money would come from the 1977 budget. He also
stated that the town has already paid approximately $20, 000 on this •
project. He said he would prepare a summary of General Fund expendi-
tures based on the first quarter' s operations. Since there was ob-
jection to considering tonight, this matter will be discussed at the
next workshop session of Council.
On motion of Mr. Rock, seconded by Mr. Tolbert, the meeting was
adjourned at 8: 40 P.M.
•
Mayor
Clerk of t• e Council