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HomeMy Public PortalAbout1977_01_26 MINUTES OF SPECIAL MEETING OF LEESBURG TOWN COUNCIL, JANUARY 16, 1977. A special meeting of the Leesburg Town 'Council was held in the ' Council Chambers, 10 West Loudoun Street, Leesburg, Virginia on Janu- ary 16, 1977 at 7 :00 P.M. , notice thereof having been delivered to all members on January 14, 1977.' A copy of 'said notice is on file in the Office of the Clerk. Present were: 'Mayor Mary Anne Newman, Councilmembers Glen P. Cole, Stanley D. Herrell , Jr. , James A. Rock, C. Terry Titus and John W. Tolbert, Jr. ; also Assistant to the Mana- ger Jeffrey H. Minor and Town Attorney George M. Martin. Absent from -the meeting was Councilmember Charles E. Bange. The meeting was called to order by the Mayor at 7 : 10 P.M. All members present acknowledged receipt of the notice of said meeting. The purpose of this meeting is to consider proposals for settle- ment of legal and operating problems at Leesburg Municipal Airport. On motion of Mr. Titus, seconded by Mr. Herrell, Council voted unanimously to go into executive session to discuss legal matters : Aye: Councilmembers Cole, Herrell, Rock, Titus, Tolbert and Mayor Newman. Nay: None. Town Manager John Niccolls joined the meeting at 9 : 48 P.M. On motion of Mr. Rock, seconded by Mr. Cole, Council voted unani- mously to reconvene at 11 : 07 P.M. No action was taken. On motion of Mr. Tolbert, seconded by Mr. Herrell, Council voted unanimously to adjourn the meeting at 11 : 08 P.M. Mayor C erk of tile Council 157 4; MINUTES OF REGULAR MEETING OF. LEESBURG TOWN. COUNCIL, JANUARY 26, 1977. A regular meeting of the Leesburg Town Council was held in the Council Chambers, 10 West Loudoun Street, Leesburg, Virginia on Janu- ary 26, 1977 . The meeting was called to order by the Mayor at 7 : 36 P.M. , with the invocation being offered by Mr. Cole, and followed with the Salute to the Flag. Present were: Mayor Mary Anne Newman, Councilmembers Glen P. Cole, Stanley D. Herrell, Jr. , James A. Rock and John W. Tolbert, Jr. ; also Town Manager John Niccolls, Assistant to the Manager Jeffrey H. Minor and Town Attorney George M. Martin. Absent from the meeting weft Councilmemberg Charles E.. Bange,and _C. Terry Titus. The minutes of December 8, 1976 were approved as written. Mr. James W. Ritter, Jr. ,' representing the Potomac Baptist Association, addressed Council seeking a future connection to town Nater and sewer for a tract of' land outside the corporate limits on which the Association wishes to build a church in the future (per- haps two or three years from now) . This tract of land' could be bought on a contingency if it is likely that they might be assured water and sewer connections in the future. The Health Department has advised that it is doubtful that this land will perk for a drain field. Mayor Newman said that it is hoped that in the not too distant future, the moratorium outside the corporate limits co might be lifted, however, it is not known just when at this time. O Mr. Ritter said he would transmit a letter of request on behalf of the Potomac Baptist Association. • 0.1 Mr. Lee Johnson, Mr. Daniel W. Coon, III and Mr. James Flynn, Ca all of Leesburg Aviation Corporation, were present. to discuss with Council the terms of an informal proposal from the Town with regard to assignment of the Transamerican Airports, Inc. lease to Leesburg Aviation. They asked, that Council consider sharing with Leesburg Aviation some of the terms proposed; otherwise, they could :not enter into such an agreement. Mr. Johnson also pointed out that the dead- line for their agreement with Mr. Rawls is .January '3Lst at midnight. It is noted here that Mr. Titus joined the meeting at 8 : 02 P.M. There followed lengthy discussion concerning this matter. Council felt that this should be discussed further with the Town Attorney in executive session following this meeting. Mayor. Newman announced that . there .would be a public hearing on one-way streets involving particularly Cornwall Street on February 9th. She asked that J. B. Anderson of - the Fire' Department and County Fire Marshal 0. R. Dube come back at that time. Ordinance amending Sec. 15-11 and 15-15 of the Town Code. On motion of Mr. Cole, seconded by Mr. Tolbert, an ordinance amending Sec. . 15-11 and .15-15 of the Town Code .concerning application to connect and extend sewage works and the payment of watershed availability and front footage charges for sewerd,connections was proposed and defeated by a vote of 4 to 2 (this being an emergency ordinance and requiring 5 affirmative votes for passage) . Aye: Councilmembers Cole, Herrell , Tolbert and Mayor Newman. Nay: Councilmembers Rock and Titus. This ordinance will automatically. go back to Workshop. - 77-8 - Resolution - Authorizing and directing a preapplication to the Department of 4-lousing and Urban Development for Discretionary Community Development .Funds. -On motion of Mr. .Herrell , seconded by Mr. Cole, the following resolution was proposed: • RESOLVED by the Town Council of the Town of Leesburg, Virginia, as follows : The manager is authorized and directed to submit a preappli- cation to the U. S. Department of Housing and Urban Develop- ment for discretionary funds up to $463, 709 under the Housing and Community Development Act of 1974 for the following com- munity development projects : - 1: 1, 0 158 MINUTES OF JANUARY 26, 1977 MEETING. (1) Fairview Subdivision: Public improvements including curb and gutter, repaving, sidewalk, drainage facilities ; neigh- borhood playground and housing rehabilitation at a total esti- mated cost of .$122, 312. • • • (2) Loudoun-South Liberty Streets : Public improvements in- cluding curb and gutter, repaving, brick sidewalks ; Liberty Street drainage facilities and housing rehabilitation at a total estimated cost of $145, 125. • . (3) Waverly Heights : Public improvements including curb and gutter, repaving, sidewalk, drainage facilities and housing rehabilitation at a total estimated cost of- $109, 687-. (4) East Royal Street: Public improvements including con- struction of second neighborhood access road and housing re- habilitation at a total estimated cost of $35, 000. (5) Sycolin Road:. Public improvements including curb and gutter, repaving, sidewalk, drainage facilities and housing rehabilitation at a total estimated cost of $51,585. There followed discussion, with Mr. Titus stating that, although he is in favor of parts of this resolution, he could not vote for the re- habilitation of housing - he felt. this would be building a bureauocracy and a welfare program into the town organization. Mr. Rock asked if • funds for such rehabilitation - would be available from the County or the State. Mr. Cole felt that, if it is available, it would not be used for improvements inside the town. Mayor Newman felt this is an opportunity for those in low income brackets to improve their proper- ties and thereby improve their neighborhood. The resolution was adopted by a vote of 4 to 2 : Aye: Councilmembers Cole, Herrell , Tolbert and Mayor Newman. . - Nay: Councilmembers Rock and Titus-. • 77-9 - Resolution - Revising the Leesburg Personnel Manual by incor- porating additional position classifaction de- scriptions for the positions of Director of En- gineering and Secretary/Receptionist. On motion of Mr. Herrell , seconded by Mr. Cole, the following resolution was proposed: - - BE IT RESOLVED by the Town Council of- the Town of Leesburg, Virginia, as follows : That additional position classifcation descriptions as de- scribed in a memorandum from the manager dated January 13, 1977 , for the positions of Director of Engineering and Secretary/ Receptionist are hereby approved and shall be added to Section II of the Leesburg Personnel Manual. .There followed discussion concerning the responsibility of zoning ad- ministration by the Director of Engineering. Mr. Titus felt that placing this responsibility under the Director of Engineering would be over-riding the Charter. Mr. Niccolls said the. Charter deals with appointment only - the Council is within its power to place a posi- tion of responsibility in the town any place it wants in the organi- zationistructure. Mr. Rock said the Charter says that zoning admini- stration is the responsibility of the Zoning Administrator. On mo- tion of Mr. Titus , seconded by Mr. Rock, Council voted 5 to 1 to amend the General Statement of Duties of the -Director of Engineering by striking "and zoning administration" and to amend the Representa- tive Examples of Tasks by strikin item no. "4. Responsible for and supervises zoning administration. , thus eliminating any responsi- bility for zoning administration from the duties of the Director of Engineering. Aye: Councilmembers Cole, Rock, Titus, •Tolbert and Mayor Newman. Nay: Councilmember Herrell. The resolution, as amended, was then unanimously adopted: Aye: Councilmembers Cole, Herrell, Rock, Titus, Tolbert and Mayor Newman. Nay: None. 1. 5.9: MINUTES OF JANUARY 26, 1977 MEETING. 77-10. - Resolution - Releasing performance bond on Crestwood Hamlet, Section -A. On motion of Mr. Titus , seconded by Mr. Rock, the following resolution was proposed and -unanimously adopted: RESOLVED that the Performance Bond for improvements on Section 2-A of Crestwood Hamlet in the amount of $142, 767 be released upon submission of a Maintenance Bond in the amount of $7 , 138 and approval of same by the Town Attorney. Aye: •Councilmembers Cole, Herrell, Rock, Titus, Tolbert and Mayor Newman. Nay: None. 77-11 - Resolution - Making appointment to Leesburg Planning Commission. On motion of Mr. Rock, seconded by Mr. Tolbert, the following resolution was proposed aid unanimously adopted: WHEREAS, the term of office of •Katherine -R. Curry -as a mem- ber of the Leesburg Planning Commission expired on December 31, 1976 ; • NOW, THEREFORE, BE IT RESOLVED by the Council of the Town of Leesburg, Virginia, as follows : That Katherine R. Curry is hereby appointed a member of the Leesburg Planning Commission for a term of four (4) years, the term of office to expire on December 31 , 1980. Aye: Councilmembers Cole, Herrell, Rock, Titus, Tolbert and Mayor Newman. Nay: None. • 77-12 - Resolution - Making appropriations for 1976-77. On motion of Mr. Rock, seconded by Mr. Cole, the following reso- lution was proposed and unanimously adopted: RE IT RESOLVED by the Town Council of the Town of Leesburg, Virginia, as follows : The following appropriations are made for the fiscal year ending June 30, 1977 : $ 1 , 000.00 Acct. No. 10111. 107 Snow Removal - Labor 19, 000.00 Acct. No. 50000. 803 Capital Projects - Engineering 2, 150.00 Acct. No. 50000. 104 Capital Projects - • Inspector' s salary Aye: Councilmembers Cole, Herrell , Rock, Titus , Tolbert and Mayor Newman. Nay: None. Mr. Niccolls called attention to a workshop session set for January 31st at 7 : 30 P.M. on the Subdivision Ordinance and to his memo concerning this ordinance. Mayor Newman asked Mr. Niccolls for a report on the status of the work being done on the Old and Historic District by KDA. Mr. Niccolls said he would estimate that the streetscape design is probably twenty percent complete and a preliminary form of this will be presented to Council within 30 days ; the parking study is probably 60 percent to 70 percent complete; the traffic and circulation is not so far along and work on the Design Manual is just beginning. Mr. Cole said that representatives of KDA met with the Downtown Business Association recently to get some input from the merchants. 160 MINUTES OF JANUARY 26, 1977 MEETING. On motion. of Mayor.,Newman, - seconded by Mr. Titus, Council voted unanimously to go into executive .se§sion to discuss legal and per- sonnel matters : Aye: Councilmembers Cole, Herrell , Rock, Titus, Tolbert and Mayor Newman. Nay: None. - On motion of Mr. Tolbert, seconded by• Mr. Herrell, Council re- convened at 9 : 59 P.M. - • 77-13 - Resolution .- Making appropriation for 1976-77. • On motion of Mr. Herrell , seconded by Mr. Tolbert, the following resolution was proposed and adopted by a vote of 4 to 2: BE IT RESOLVED by the Town Council of the Town of Leesburg, Virginia, -that the following additional appropriation is made for the fiscal year ending June 30, 1977 : $875. 00 Acct. No. 2010. 103 - Town. Manager _•, - n BE IT FURTHER RESOLVED that such amount shall be expended, commencing January . 1, 1977, for the same purposes and in the .same manner as other monies appropriated to such account. • Aye: Councilmembers Cole, Herrell , Tolbert and Mayor Newman. Nay:. Councilmembers Rock and Titus. . On motion of Mr. Rock, seconded by Mr. Cole, Council : voted unanimously that this meeting be recessedim7 the call of the Chair: Aye: Councilmembers Cole, Herrell , Rock, Titus , Tolbert and Mayor Newman. Nay: None. 3�n ayor / /9 C er of tie Counci -/ • • • 1