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246 MINUTES OF SPECIAL MEETING OF LEESBURG TOWN COUNCIL, JUNE 30, 1977.
A special meeting of the Leesburg Town Council was held in the
Council Chambers, 10 West Loudoun Street, Leesburg, Virginia. The
meeting was called to order by the Mayor at 7 : 30 P.M. Present were:
Mayor Mary Anne Newman, Councilmembers Glen P. Cole, Stanley D. Her-
rell , Jr. , James A. Rock, C. Terry Titus and John W. Tolbert, Jr. ;
also Town Manager John Niccolls, Assistant to the Manager Jeffrey H.
Minor, Director -of Engineering Andrew G. Shope and Town Attorney
• George M. Martin. Absent from the meeting was Councilmember
Charles E. Bange.
77-118 - Resolution - Authorizing a proposed letter, with modification,
to the State Water Control Board from Johnson
and Williams concerning Leesburg' s Facility
Plan.
An in-depth discussion was held by Council members and Mr.
DeFalco of Johnson and Williams concerning a letter received from
the State Water Control Board regarding the Leesburg Wastewater
Facility Plan and Johnson and Williams proposed reply. Mr. Titus
said he could not vote to send this letter because he wants to get
the reaction of the local Health Department to go with it. Mr.
DeFalco said there will be comments of a clarifying nature which
will highlight the discrepancy between the standard the SWCB se-
-lected and the one Johnson and _Williams has offered, and a techni-
cal discussion relating to the sumrtime and wintertime operation.
Also, do we agree on a "process" essentially. He -said he would like
to stimulate more discussion from them as to what they mean by
"1 mg/1 TKN. "
On motion of Mr. Rock, seconded by Mr. Tolbert, the following
resolution was proposed and adopted by a vote of 5 to 1 :
RESOLVED by the Council of the Town of Leesburg, Virginia,
as follows :
A proposed letter, with a proposed modification on Page 3,
from Johnson and Williams to the State Water Control Board,
is authorized.
Aye: Councilmembers Cole, Herrell, Rock, Tolbert and Mayor
Newman.
Nay: Councilmember Titus.
77-119 - Resolution Approving the Budget and making appropriations
for the fiscal year ending June 30, 1978.
On motion of Mr. Cole, seconded by Mr. Tolbert, the following
resolution was proposed:
WHEREAS, the budget and the tax rate for the fiscal year end-
ing June 30, 1978 have been presented and reviewed by this
Council ; and
WHEREAS, a public hearing on the proposed budget and tax rate
was held on June 23, 1977 ;
NOW, THEREFORE, RESOLVED by the Council of the Town of Lees-
burg, Virginia, as follows :
SECTION I. The budget for the fiscal year ending June 30,
1978 is hereby adopted, except as amended herein.
SECTION II. Appropriations are hereby made for the fiscal
year ending June 30, 1978 in amounts shown in the said bud-
get under the "1977-78 Proposed Expenditures" columns for
the general , utility and airport funds, except as amended
herein.
SECTION III. The budget and appropriations for the fiscal
year ending June 30, 1978 for the accounts listed in this
section are hereby amended to be as shown under the columns
"Revised Budget" and "Revised Appropriations" below: (Will
be shown after amendments have been made)
•ar. Y)
MINUTES OF JUNE 30, 1977' SPECIAL MEETING. 247
SECTION IV. An equivalent amount in lieu of member contri-
butions to the Virginia Supplemental Retirement System shall
be paid by. the Town after July 1, 1977 as authorized by Sec.
51-111. 46 of the State Code.
SECTION V. Between July 1 , 1977 and December 31, 1977, in-
grade service increments established by Sec. 12. 1-17 of the
Town Code shall not be approved by the manager except for
employees hired after July 1 , 1976.
On motion of Mayor Newman, seconded by Mr. Herrell, it was pro-
posed to insert $2, 800 under 'Item E-1 Revised Budget - Newsletter,
and delete Revised Budget E-8 - Nuclear Density Instrument. • On mo-
tion of Mr. Titus, seconded by Mr. Rock, a substitute motion was
proposed to delete Item E-1 - Nei$letter from the Budget, Acct. No.
1010. 208, and to delete Item E-8 - Nuclear Density Instrument from
the Budget, Acct. No'. 6010. 804. A vote on the substitute motion was
4 to 2 - defeated:
Aye: Councilmembers Rock and Titus. •
Nay: Councilmembers Cole, Herrell , Tolbert and Mayor Newman.
A vote on the original motion - was 4 to 2 - adopted:
Aye: Councilmembers Cole, Herrell, Tolbert and Mayor Newman.
d
Nay: Councilmembers Rock and Titus.
On motion of Mr. Rock, seconded by Mr. Tolbert, Council voted
unanimously to reinstate Item E-21 - $2, 500 - Tourism Committee as
a budgeted item and an appropriation:
Aye: Councilmembers Cole, Herrell , Rock, Titus, Tolbert and
Mayor Newman.
Nay: None.
On motion of Mr. Titus, seconded by Mr. Rock, it was proposed to
delete from the Budget Account No. 9010. 250 - Canine Dog Expense on
Page E-9. Mr. Titus felt that cold hard criminal facts had not been
presented to prove that such a dog is necessary. Also, if the offi-
cer handling the dog -should leave the employment of the Town, the
dog would have to be retrained. Mayor Newman called attention to a
break-in at the Baptist Church just recently, where the suspect was
still in the vicinity and could probably have been located with such
a dog. However, she did feel that a complete report should be given
on the dog at the end of a year and then, if it has not proven worth-
while, it can be dropped. Both Mr. Herrell and Mr. Cole felt that
this is worthwhile if the dog saves one life. Mr. Niccolls said
there will have to be insurance on the dog. After further discus-
sion with regard to the manner in which a dog would be used, the
motion was defeated by 4 to 2 :
Aye: Councilmembers Rock and Titus .
Nay: Councilmembers Cole, Herrell , Tolbert and Mayor Newman.
On motion of Mr. Titus, seconded by Mr. Rock, it was proposed to
delete from the Budget Account No. 10110. 807 - Equipment (sweeper) on
Page E-11. After some little discussion, this motion was defeated
by a tie vote:
111 Aye: Councilmembers Rock, Titus and Mayor Newman.
Nay: Councilmembers Cole, Herrell and Tolbert.
On motion of Mr. Titus, seconded by Mr. Rock, it was proposed to
delete from the Budget Account No 10200. 807 - Equipment (mower with
bucket) on Page E-13. A roll ca1tMte on this motion defeated it:
Aye: Councilmembers Rock, Titus and Mayor Newman.
Nay: Councilmembers Cole, Herrell and Tolbert.
Mr. Titus felt that any further proposals to reduce the budget
were obviously in a tie situation. He, therefore, said he would make
no further attempts to reduce it.
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248 MINUTES OF JUNE 30, 1977 SPECIAL MEETING.
. Mayor Newman pointed out that an item on Page E-19 for Waste-
water Facility Improvement is misleading. The amount of $316, 350
is the total cost of the design phase and the Town' s cost would be
only about $80, 000. Mr. Titus asked if the Town is prepared to
spend $300, 000 for engineering, not knowing where the several mil-
lions needed to construct the project will come from - he felt it
frivolous to_ spend this kind of money on a project' that the voters
might nct go along with. Also, if the Town is required to go to
land treatment, does Johnson and Williams have adequate professional
services to do this work - he felt that those capable of doing such
work should be thoroughly investigated. Mr. Niccolls said this should
be evaluated if the Water Control Board makes such a change. How-
ever, Mr. DeFalco was the engineer for a- land applicatiou.•system
that is working for Allied Chemical in Virginia.
Mr. Titus asked that an explanation be given to the public con-
cerning Item No. 4050. 241 - State Retirement. Mayor Newman explained
that it was discovered that there 'are '20 employees that are not now
covered with State Retirement. It is now mandatory that all em-
ployees be covered, and these 20 employees would automatically have
a five percent reduction in their salaries. After a lot of thought
and consideration, it was decided that the Town would pick up the
entire cost (5%) for all employees. This, in effect, would reduce
incremental raises given a number of employees during the course of
. a year. This five percent would be the same as an increase for some
employees, while for those 20 employees it would have been a five
percent decrease. These people are all at the low end of the pay
scale as well. Mr. Niccolls further explained that the original
proposal was for the Town to pick up 2-1/2% ' of this cost, however,
it was found that the Retirement System requires that either all
• or nothing at all must be assumed by the employer. The Town, there-
fore, is electing to pay the full five percent.
Amendments to the Budget and to be included at the end of Sec-
tion III of the proposed resolution are as follows :
Budget Proposed Revised Revised
Page Account No. & Name Budget Budget Appropriations
E-1 1010.208 Newsletter $ 2,800 $ 2,800 $ -0-,
E-2 1011.100 Wages and Salaries 10,550 10,050 10,050
E-3 2010.100 if 31,750 30,400 30,400
E-5 4020.100II
II
53,070 56,800 56,800
E-6 4050.241 State Retirement 22,200 42,000 42,000
E-6 4050.242 F. I.C.A. (Soc.Sec.) 40,000 38,830 38,830
E-7 5010.100 Wages and Salaries 23,025 21,900 21,900
E-8 6010.100 ii ,. pi
55,300 48,950 48,950
E-8 6010.804 Nuclear Density
Instrument 4,500 -0- -0-
E-9 9010.100 Wages and Salaries 151,650 148,550 148,550
E-9 9010.803 Police automotive
equipment 10,400 10,400 -0-
E-10 10010.100 Wages and Salaries 23,195 22,070 22,070
E-11 10110.100 II " 91,490 88,090 88,090
E-11 10110.807 Equipment (sweeper) 20,000 20,000 -0-
E-11 10110.808 New stop light
controls 6,000 6,000 -0-
E-11 10110.809 Street resurfacing 30,000 30,000 -0-
E-11 10110.812 Historic District
Improvement 20,000 -0- -0-
E-11 10110.813 Street light Instal. 4,000 4,000 •-0-
E-11 10110.814 Brick Sidewalk 10,000 -0- -0III
-
E-11 10110.815 Route 15 South 75,000 75,000 -0-
E-11 10110.816 Route 7 East 7,500 7,500 -0-
E-11 10110.817 Route 7 West 6,000 6,000 -0-
E-11 10110.818 Intersection Old Water-
ford Rd./Morven Park
Rd. 20,000 20,000. -0-
E-12 10111. 805 Sidewalk Snow plow 3,000 3,000 -0-
E-13 10200.100 Wages and Salaries 29,530 28,630 28,630
E-13 10200.807 Equipment (mower with
bucket) 15,000 15,000 -0-
MINUTES OF JUNE 30, 1977 SPECIAL MEETING.
Budget Proposed Revised Revised
Page Account No. & Name Budget • Budget Appropriations
E-16 10300.100 Wages and Salaries 81,910 78,810 78,810
E-16 10300.805 Utility Lines equip.
(concrete saw) 10,600 10,600 ' 7,600
E-17 10300.819 Relocation Utility
lines. 30,000 30,000 -0-
E-17 10300.821 Bo Noyes sewer ext. -0- 13,000 -0-
III E-17 10300.822 Standtank Renovation 60,000 60,000 -0-
E-19 10310.100 Wages and Salaries 86,680 83,980 83,980
E-19 10310.804 Equipment (pumps, veh.
and mower) 16,000 16,000 10,500
F.-19 10310.810A Wastewater Facility
Improvement 358,985 316,350 -0-
E-21 14050.275 Tourism Committee 2,500 2,500 .2,500
E-25 30000.824 Airport improvements 600,000 597,000 -0-
E-26 50000.104 Personal Services
(Bond Fund) -0- 5,000_ 5,000
E-26 50000.805 1976 Waterworks
Improvements 809,912 809,912 34,712
: The .resolution was adopted by a vote of 4 to 2 :
r Aye: Councilmembers Cole, Herrell , Tolbert and Mayor Newman.
Nay: Councilmembers Rock and Titus.
Proposed ordinance setting real estate tax rate.
On motion of Mr. Cole, seconded by Mayor Newman, an ordinance
setting the real estate tax rate for 1977-78 was proposed. A roll
call vote on this ordinanceuvs as follows :
Aye: Councilmembers Cole, Herrell , Tolbert and Mayor Newman.
Nay: Councilmembers Rock and Titus.
The ordinance was not adopted since a two-thirds majority is required.
It will be considered at the Council meeting on July 13.
A resolution was presented by Mr. Rock for inclusion on the
next Workshop agenda.
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