HomeMy Public PortalAbout1978_08_23 I 64.
MINUTES OF REGULAR MEETING OF LEESBURG TOWN COUNCIL, AUGUST 23, 1978.
A regular meeting of the Leesburg Town Council was held in the
Council Chambers, 10 West Loudoun Street, Leesburg, Virginia, on
August 23, 1978 at 7 : 30 P.M. The meeting was called tb order by the
Mayor, with the invocation being given by Mr. Hill , and followed with
the Salute to the Flag. Present were: Mayor Kenneth B. Rollins,
Councilmembers Glen P. Cole, Stanley D. Herrell, Jr. , G. Dewey Hill ,
Jr. , Marylou Hill and John W. Tolbert, Jr.; also Town Manager John
Niccolls, Director of Finance Donald 0. Taylor and Town Attorney
George M. Martin.
The minutes of the regular meeting of August 9, 1978 were ap-
proved as written.
MANAGER' S REPORT
Mr. Niccolls reported on some of the items included in the Ac-
tivity Report which was distributed tonight as follows :
(1) Test pumping is continuing at the Phillips/Nickels Well.
The turbidity situation continues , but there may be some improvement
noticed over the last -24 hours. We should have an evaluation from
Sydnor by the end of this week as to how long they feel the test
pumping should continue. Interestingly, a small 10 gpm pump has
been put in the original well shaft and pumped at the same time the
pumping was proceeding on the new shaft - that water is clear as a
bell. He felt this indicates how difficult it is for anyone to say
with certainty what is below the surface of the ground in this part
of Northern Virginia.
(2) Street resurfacing bids will be received soon. Details
for the cut over the hill have been worked out and we will be con-
tacting the property owners involved to learn whether or not they
will be willing to let us do a little grading and shaping on their
land - this would make the job a little easier.
Mr. Hill said he was at the Phillips/Nickels well site yesterday
and the water was really muddy. He said they were pumping about 250
gpm and it was not phasing the adjoining well, which would indicate
they are certainly not on the same strain. He hoped this would not
come to naught, however, if nothing else, perhaps the pump could be
put back in the original well .
Mr. Tolbert reported on the Airport Committee activity as fol-
lows :
(1) Final work began on August 21 to finish the remaining work
on the runway and parking aprons - the contractor has a
total of 19 days to complete -the work, but hopes to finish
in 10 days.
(2) John Kline of FEDCO Corporation, engineering corporation,
made a preliminary presentation of their plans to complete
the existing t-hangar frame .at the- south -end of the Century
Aviation leasehold. They are now under contract with Century
for design work, construction and management, as well as to
provide all materials required for the project. The new
10-aircraft t-hangar will cost Century approximately
$75, 500.
78-152 - Resolution - Authorizing Fairview Subdivision storm drainage
study.
On motion of Mr. Herrell , seconded by Mr. Tolbert, the following
resolution was proposed:
RESOLVED by the Council of the Town of Leesburg, Virginia,
as follows :
SECTION I. The Town Manager is authorized and directed to
enter into a contract with Bengtson, DeBell & Elkin, Inc. ,
Consulting Engineers, of Centreville, Virginia, for study
of the storm drainage problems in Fairview Subdivision as
outlined in their proposal No. 78-60 dated August 11 , 1978,
in an amount not to exceed $4, 000.
MINUTES OF AUGUST 23, 1978 MEETING.
SECTION II. An appropriation is hereby made to Account
No. 10110. 853 - Pershing/Wilson Avenue Storm Drainage
in the amount oif $4, 000 for fiscal year ending June 30,
1978.
Mr. Cole commented that this is a bad situation out there and he
hopes it can be corrected. He was aware of the fact that this
would increase the flow all the way down to South King Street.
Mr. Hill said the Committee discussed this and the study will in-
clude sidewalk, curb and gutter to be done later. The resolution
was unanimously adopted :
Aye: Councilmembers Cole, Herrell , D. Hill , M. Hill , Tolbert
and Mayor Rollins.
Nay: None.
78-153 - Resolution - Authorizing purchase of Consolidated Dairy
Farms, Inc. well sites.
On motion of Mr. Cole, seconded by Mrs. Hill, ,the following
resolution was proposed:
WHEREAS , the town has received an executed purchase agree-
ment from Consolidated Dairy Farms , Inc. , in the amount of
u: $16, 000 for the purchase of two well lots; and
et
`9 WHEREAS, Consolidated Dairy has accepted $2, 000 earnest
money for that purchase:
THEREFORE, RESOLVED by the Council of the Town of Leesburg,
Virginia, as follows :
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SECTION I. The Town Manager is authorized and directed to
execute an agreement with Consolidated Dairy Farms, Inc.
of Richmond, Virginia, for the purchase of two 10, 000 square
foot, more or less, well lots as described on plats pre-
pared by DeLashmutt Associates of Leesburg, Virginia, dated
June, 19.78, in the amount of $16, 000.
SECTION II. An appropriation is hereby made• to Account No.
20500. 805, in the amount of $14, 800 for the fiscal year
ending June 30, 1979.
Mr. Niccolls said Councilmembers will have a• report from Bengtson-
Debell & Elkin Friday, making recommendations as to the best way to
get these wells into the system. The Public Works Committee can then
discuss which of the three options would be best to follow. Mr. Hill
said the Committee talked about pumping the wells independently - it
should be done so as to get the most water out of the two wells. Mr.
Niccolls said this appropriation will come from the Utility Fund.
The resolution was unanimously adhpted:
Aye: Councilmembers Cole, Herrell , D. Hill, M. Hill, Tolbert
and Mayor Rollins.
Nay: None.
78-154 - Resolution - Accepting Deed of Dedication by David C. Leroy
and Donald C. Cannon.
On motion of Mr. Tolbert, seconded by Mr. Cole, the following
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resolution was proposed:
RESOLVED by the Council of the Town of Leesburg, Virginia,
as follows :
The Deed of Dedication made the 3rd day of August, 1978,
by and between David C. Leroy and Donald C. Cannon and the
Town of Leesburg is hereby accepted and the Mayor is author-
ized to acknowledge the same on behalf of the Town. •
Mr. Niccolls explained that this dedication is for street widening.
The resolution was unanimously adopted:
Aye: Councilmembers Cole, Herrell, D. Hill , M. Hill, Tolbert
and Mayor Rollins.
Nay: None.
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MINUTES OF AUGUST 23, 1978 MEETING.
78-155 - Resolution - Granting a right-of-way and easement to
Chesapeake and Potomac Telephone Company
of Virginia on Leesburg -Municipal Airport .
property.
On motion of Mrs . Hill , seconded by Mr. Tolbert, the following
resolution was proposed and unanimously adopted:
RESOLVED by the Council of the Town of Leesburg, Virginia,
as follows :
The Mayor is authorized to execute an agreement granting
to the Chesapeake and Potomac Telephone Company of Virginia
a right-of-way and easement on Leesburg Municipal Airport
property to construct, operate, maintain, replace and re-
move a communication system consisting of such buried
cables, buried wires, posts, terminals, location markers
and other appurtenances , as, grantees may from time to time
require, upon, under, across and over the land which the
undersigned owns or in which the undersigned has any in-
terest, and upon, under, along and over the roads, streets
and highways adjoining the said land, together with rights
of ingress and egress over, under and across the lands of
the undersigned to and from said systems for the purpose
of exercising the rights herein granted; to open and close
fences ; to cut down and keep cut down all trees and under-
growth within ten (10) feet of said system; to carry in said
system the wires, cables , circuits and appurtenances of any
other company, including all electric wires, and to bury
cable as shown on a plat attached to said agreement. The
Company will pay for damage to fences and growing crops
arising from the construction and maintenance of the afore-
said system.
Mr. Niccolls explained that this will bring their cable over to the
big hangar.
Aye: Councilmembers Cole, Herrell , D: Hill , M. Hill , Tolbert
and Mayor Rollins.
Nay: None. •
78-156 .- Resolution - Authorizing 1978 street resurfacing program.
On motion of Mr. Tolbert, seconded by Mr. Herrell , the following
resolution was proposed:
RESOLVED by the Council for the Town of Leesburg in Virginia,
as follows:
SECTION I. The 1978 Street Resurfacing Program is approved
as follows :
1 . Edwards Ferry Road from Washington to Church Streets ,
including correction of site distance problem near
Washington Street.
2. Morven Park Road from Market Street to Old Waterford •
Road.
3. Harrison Street from Edwards Ferry Road to East North
Street.
4. East North Street from Wildman Street to its East end.
5. West North Street from Wirt to Liberty Streets.
6. South Catoctin Circle from the VEPCO right-of-way to
King Street.
Second priority projects to be completed in the order shown
if funds are available within the appropriation made below:
1 . Plaza Drive from Edwards Ferry Road to Market Street.
2. Dry Mill Road from Lee Avenue to the By-pass.
3. Anne Street from Dry Mill Road to its North end.
4. Wage Drive for its entire length.
5. Roanoke Drive from Harrision Street to its west end.
111671
MINUTES OF AUGUST 23, 1978 MEETING.
SECTION 'II. The manager is authorized and directed to enter
into a contract with the lowest and best bidder for street
resurfacing projects described above at a cost not to exceed
$120, 000.
SECTION III. An appropriation is made to Account No. 10110. 820,
Secondary Street Resurfacing, in the amount of $120,000.00
for the fiscal year ending June 30, 1979.
Mayor Rollins did not like the procedure being followed on the resur-
facing program - he felt that Council should authorize the streets
to be resurfaced and accept a proposal in hand. However, it is too _
late for that this year. He questioned Mr. Niccolls ' with regard
to Edwards Ferry Road; who explained th ,t there are four property
owners involved in the area where the "hump" is to be removed and
it can be a better job if they will allow the tothm to •"reshape" on
their property. Mr. Niccolls also said that the procedure would be
different for next year: Mr. Hill asked what they found on Wage .,
Drive. Mr. Niccolls said it is poor compaction - there is no damage
to the line.
Mayor Rollins asked if there was a demonstration of the nuclear
density instrument used to test compaction. Mr. Niccolls said this
was done last week. He further explained that this machine has been
much improved over the last five years - it will be easier to use and
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far more accurate. The inspection department is anxious to get going
on this program. This machine has been budgeted and will be on an
agenda shortly for appropriation. He explained the compaction process
CI in detail and felt that our inspectors are competent and, with this
instrument, he was sure the inspection program will be 100 percent
more effective.
Mayor Rollins called attention to a short distance on South
Catoctin Circle near its intersection with King Street where there
appears to be four lanes - there have been two accidents there re-
cently. Mr. Niccolls said he would look at this. Mayor Rollins
also felt that resurfacing of Edwards Ferry Road should start at
the median strip. The resolution was unanimously adopted:
Aye: Councilmembers Cole, Herrell, D. Hill, M. Hill, Tolbert
and Mayor Rollins.
Nay: None.
78-157 - Resolution - Making an appointment to the Board of Grievance .
Commissioners.
On motion of Mr. Herrell, seconded by Mr. Tolbert, the follow-
ing resolution was proposed and unanimously adopted:
RESOLVED by the Council of the Town of Leesburg, Virginia,
as follows :
In accordance with Section 12. 1-55 of . the Personnel Manual
for the Town of Leesburg, David Fawley, WPCF plant mechanic,
is hereby appointed to the Board of Grievance Commissioners
to fill the unexpired term of John Wells, ' who has resigned.
Aye: Councilmembers Cole, Herrell, D. Hill , M. Hill, Tolbert
and Mayor Rollins. . _
Nay: None.
78-158 - Resolution - Naming old Route 621 east of South King Street
Davis Avenue.
On motion of Mr. Tolbert, seconded by Mr. Herrell, the follow-
ing resolution was proposed:
RESOLVED by the Council of the Town of Leesburg, Virginia,
as follows:
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The right-of-way off Route 15 south, formerly Route 621,
is hereby named East Davis Avenue.
After some little discussion, on motion of Mr. Herrell , seconded
by Mr. Tolbert, Council voted unanimously to drop the word "East" :
1,E 8-
MINUTES OF AUGUST 23, 1978 MEETING.
Aye: Councilmembers Cole, Herrell, D. Hill , M. Hill, Tolbert
and Mayor Rollins.
Nay: None.
The resolution, as amended, was unanimously adopted and reads as
follows :
RESOLVED by the Council of the Town of Leesburg, Virginia,
as follows :
The right-of-way off Route 15 south, formerly Route 621,
is hereby named Davis Avenue.
Aye: Councilmembers Cole, Herrell , D. Hill, M. Hill , Tolbert
and Mayor Rollins.
Nay: None.
Proclamation re Operation Identification. '
Mr. Herrell explained that, since Burglary is the leading major
crime across the nation, the Greater Leesburg JC' s and the Leesburg
Kiwanis Club have volunteered their assistance, both in manpower
and financing, to provide a door to door campaign to engrave' valu-
ables at the home of Leesburg residents. This effort would be
known as "Operation Identification. " A proclamation concerning
Operation Identification Month during the month of September was
read and moved by Mr. Herrell. On motion of Mr. Herrell, seconded
by Mr. Tolbert, Council voted unanimously to direct the Mayor to
issu=_ the following proclamation:
PROCLAMATION
WHEREAS, Burglary, both in number of violations and in
resultant property loss, is the leading major crime a-
cross the nation; and
WHEREAS, positive identification of personal property
has proven to be a deterrent for this crime as well as
an aid in recovery of property after the fact; and
,-WHEREAS,. the Greater Leesburg JC' s and the Leesburg
Kiwanis have volunteered assistance both in manpower
and financing to provide a door to door campaign to en-
grave valuables at the home of Leesburg residents :
NOW, THEREFORE, the Mayor and Council of the Town of
Leesburg, in Virginia, do hereby proclaim the month of
September, 1978, as Operation Identification Month, and
encourage all citizens to participate in Operation Identi-
fication.
Aye: Councilmembers Cole, Herrell , D. Hill , M. Hill, Tolbert
and Mayor Rollins.
Nay: None.
Mr. Cole asked that two signs on the south side of East Loudoun
Street - "The Great Sandwich" and a Jewelry Shop sign be checked to
determine whether they conform to the new rules and regulations con-
cerning Street Projections - a complaint he received does not think
they conform.
Mayor Rollins thought the original schedule for the Route 7 East
public hearing was August. Mr. Niccolls said the latest word from
the Highway Department is that this hearing will be held in October.
Mayor Rollins asked that a letter concerning the painting of
fire hydrants be considered at the next Public Works committee meet-
ing.
Mr. Arthur B. Fridinger, Jr. , a resident of Leesburg Country
Club Subdivision, asked if the Town has a "noise" ordinance - he
said the noise originates in Leesburg, but the new construction is
in the County - it awakens' them at 6 to 6 : 30 A.M. Mr. Herrell
MINUTES OF AUGUST 23, 1978 MEETING.
Said the Public Works Committee is considering such an ordinance
and it will be discussed again at the Committee' s next meeting. _
On motion of Mr. Cole, seconded by Mrs. Hill, Council voted
unanimously to adjourn and go into executive session to discuss
legal and personnel matters at 8 : 27 P.M. :
Aye: Councilmembers Cole, Merrell , D. Hill , M. Hill, Tolbert
and Mayor Rollins.
Nay: None.
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Mayor aCl'er o 6ouncil
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