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HomeMy Public PortalAbout1978_08_23 I 64. MINUTES OF REGULAR MEETING OF LEESBURG TOWN COUNCIL, AUGUST 23, 1978. A regular meeting of the Leesburg Town Council was held in the Council Chambers, 10 West Loudoun Street, Leesburg, Virginia, on August 23, 1978 at 7 : 30 P.M. The meeting was called tb order by the Mayor, with the invocation being given by Mr. Hill , and followed with the Salute to the Flag. Present were: Mayor Kenneth B. Rollins, Councilmembers Glen P. Cole, Stanley D. Herrell, Jr. , G. Dewey Hill , Jr. , Marylou Hill and John W. Tolbert, Jr.; also Town Manager John Niccolls, Director of Finance Donald 0. Taylor and Town Attorney George M. Martin. The minutes of the regular meeting of August 9, 1978 were ap- proved as written. MANAGER' S REPORT Mr. Niccolls reported on some of the items included in the Ac- tivity Report which was distributed tonight as follows : (1) Test pumping is continuing at the Phillips/Nickels Well. The turbidity situation continues , but there may be some improvement noticed over the last -24 hours. We should have an evaluation from Sydnor by the end of this week as to how long they feel the test pumping should continue. Interestingly, a small 10 gpm pump has been put in the original well shaft and pumped at the same time the pumping was proceeding on the new shaft - that water is clear as a bell. He felt this indicates how difficult it is for anyone to say with certainty what is below the surface of the ground in this part of Northern Virginia. (2) Street resurfacing bids will be received soon. Details for the cut over the hill have been worked out and we will be con- tacting the property owners involved to learn whether or not they will be willing to let us do a little grading and shaping on their land - this would make the job a little easier. Mr. Hill said he was at the Phillips/Nickels well site yesterday and the water was really muddy. He said they were pumping about 250 gpm and it was not phasing the adjoining well, which would indicate they are certainly not on the same strain. He hoped this would not come to naught, however, if nothing else, perhaps the pump could be put back in the original well . Mr. Tolbert reported on the Airport Committee activity as fol- lows : (1) Final work began on August 21 to finish the remaining work on the runway and parking aprons - the contractor has a total of 19 days to complete -the work, but hopes to finish in 10 days. (2) John Kline of FEDCO Corporation, engineering corporation, made a preliminary presentation of their plans to complete the existing t-hangar frame .at the- south -end of the Century Aviation leasehold. They are now under contract with Century for design work, construction and management, as well as to provide all materials required for the project. The new 10-aircraft t-hangar will cost Century approximately $75, 500. 78-152 - Resolution - Authorizing Fairview Subdivision storm drainage study. On motion of Mr. Herrell , seconded by Mr. Tolbert, the following resolution was proposed: RESOLVED by the Council of the Town of Leesburg, Virginia, as follows : SECTION I. The Town Manager is authorized and directed to enter into a contract with Bengtson, DeBell & Elkin, Inc. , Consulting Engineers, of Centreville, Virginia, for study of the storm drainage problems in Fairview Subdivision as outlined in their proposal No. 78-60 dated August 11 , 1978, in an amount not to exceed $4, 000. MINUTES OF AUGUST 23, 1978 MEETING. SECTION II. An appropriation is hereby made to Account No. 10110. 853 - Pershing/Wilson Avenue Storm Drainage in the amount oif $4, 000 for fiscal year ending June 30, 1978. Mr. Cole commented that this is a bad situation out there and he hopes it can be corrected. He was aware of the fact that this would increase the flow all the way down to South King Street. Mr. Hill said the Committee discussed this and the study will in- clude sidewalk, curb and gutter to be done later. The resolution was unanimously adopted : Aye: Councilmembers Cole, Herrell , D. Hill , M. Hill , Tolbert and Mayor Rollins. Nay: None. 78-153 - Resolution - Authorizing purchase of Consolidated Dairy Farms, Inc. well sites. On motion of Mr. Cole, seconded by Mrs. Hill, ,the following resolution was proposed: WHEREAS , the town has received an executed purchase agree- ment from Consolidated Dairy Farms , Inc. , in the amount of u: $16, 000 for the purchase of two well lots; and et `9 WHEREAS, Consolidated Dairy has accepted $2, 000 earnest money for that purchase: THEREFORE, RESOLVED by the Council of the Town of Leesburg, Virginia, as follows : • SECTION I. The Town Manager is authorized and directed to execute an agreement with Consolidated Dairy Farms, Inc. of Richmond, Virginia, for the purchase of two 10, 000 square foot, more or less, well lots as described on plats pre- pared by DeLashmutt Associates of Leesburg, Virginia, dated June, 19.78, in the amount of $16, 000. SECTION II. An appropriation is hereby made• to Account No. 20500. 805, in the amount of $14, 800 for the fiscal year ending June 30, 1979. Mr. Niccolls said Councilmembers will have a• report from Bengtson- Debell & Elkin Friday, making recommendations as to the best way to get these wells into the system. The Public Works Committee can then discuss which of the three options would be best to follow. Mr. Hill said the Committee talked about pumping the wells independently - it should be done so as to get the most water out of the two wells. Mr. Niccolls said this appropriation will come from the Utility Fund. The resolution was unanimously adhpted: Aye: Councilmembers Cole, Herrell , D. Hill, M. Hill, Tolbert and Mayor Rollins. Nay: None. 78-154 - Resolution - Accepting Deed of Dedication by David C. Leroy and Donald C. Cannon. On motion of Mr. Tolbert, seconded by Mr. Cole, the following • resolution was proposed: RESOLVED by the Council of the Town of Leesburg, Virginia, as follows : The Deed of Dedication made the 3rd day of August, 1978, by and between David C. Leroy and Donald C. Cannon and the Town of Leesburg is hereby accepted and the Mayor is author- ized to acknowledge the same on behalf of the Town. • Mr. Niccolls explained that this dedication is for street widening. The resolution was unanimously adopted: Aye: Councilmembers Cole, Herrell, D. Hill , M. Hill, Tolbert and Mayor Rollins. Nay: None. 166 MINUTES OF AUGUST 23, 1978 MEETING. 78-155 - Resolution - Granting a right-of-way and easement to Chesapeake and Potomac Telephone Company of Virginia on Leesburg -Municipal Airport . property. On motion of Mrs . Hill , seconded by Mr. Tolbert, the following resolution was proposed and unanimously adopted: RESOLVED by the Council of the Town of Leesburg, Virginia, as follows : The Mayor is authorized to execute an agreement granting to the Chesapeake and Potomac Telephone Company of Virginia a right-of-way and easement on Leesburg Municipal Airport property to construct, operate, maintain, replace and re- move a communication system consisting of such buried cables, buried wires, posts, terminals, location markers and other appurtenances , as, grantees may from time to time require, upon, under, across and over the land which the undersigned owns or in which the undersigned has any in- terest, and upon, under, along and over the roads, streets and highways adjoining the said land, together with rights of ingress and egress over, under and across the lands of the undersigned to and from said systems for the purpose of exercising the rights herein granted; to open and close fences ; to cut down and keep cut down all trees and under- growth within ten (10) feet of said system; to carry in said system the wires, cables , circuits and appurtenances of any other company, including all electric wires, and to bury cable as shown on a plat attached to said agreement. The Company will pay for damage to fences and growing crops arising from the construction and maintenance of the afore- said system. Mr. Niccolls explained that this will bring their cable over to the big hangar. Aye: Councilmembers Cole, Herrell , D: Hill , M. Hill , Tolbert and Mayor Rollins. Nay: None. • 78-156 .- Resolution - Authorizing 1978 street resurfacing program. On motion of Mr. Tolbert, seconded by Mr. Herrell , the following resolution was proposed: RESOLVED by the Council for the Town of Leesburg in Virginia, as follows: SECTION I. The 1978 Street Resurfacing Program is approved as follows : 1 . Edwards Ferry Road from Washington to Church Streets , including correction of site distance problem near Washington Street. 2. Morven Park Road from Market Street to Old Waterford • Road. 3. Harrison Street from Edwards Ferry Road to East North Street. 4. East North Street from Wildman Street to its East end. 5. West North Street from Wirt to Liberty Streets. 6. South Catoctin Circle from the VEPCO right-of-way to King Street. Second priority projects to be completed in the order shown if funds are available within the appropriation made below: 1 . Plaza Drive from Edwards Ferry Road to Market Street. 2. Dry Mill Road from Lee Avenue to the By-pass. 3. Anne Street from Dry Mill Road to its North end. 4. Wage Drive for its entire length. 5. Roanoke Drive from Harrision Street to its west end. 111671 MINUTES OF AUGUST 23, 1978 MEETING. SECTION 'II. The manager is authorized and directed to enter into a contract with the lowest and best bidder for street resurfacing projects described above at a cost not to exceed $120, 000. SECTION III. An appropriation is made to Account No. 10110. 820, Secondary Street Resurfacing, in the amount of $120,000.00 for the fiscal year ending June 30, 1979. Mayor Rollins did not like the procedure being followed on the resur- facing program - he felt that Council should authorize the streets to be resurfaced and accept a proposal in hand. However, it is too _ late for that this year. He questioned Mr. Niccolls ' with regard to Edwards Ferry Road; who explained th ,t there are four property owners involved in the area where the "hump" is to be removed and it can be a better job if they will allow the tothm to •"reshape" on their property. Mr. Niccolls also said that the procedure would be different for next year: Mr. Hill asked what they found on Wage ., Drive. Mr. Niccolls said it is poor compaction - there is no damage to the line. Mayor Rollins asked if there was a demonstration of the nuclear density instrument used to test compaction. Mr. Niccolls said this was done last week. He further explained that this machine has been much improved over the last five years - it will be easier to use and Tt far more accurate. The inspection department is anxious to get going on this program. This machine has been budgeted and will be on an agenda shortly for appropriation. He explained the compaction process CI in detail and felt that our inspectors are competent and, with this instrument, he was sure the inspection program will be 100 percent more effective. Mayor Rollins called attention to a short distance on South Catoctin Circle near its intersection with King Street where there appears to be four lanes - there have been two accidents there re- cently. Mr. Niccolls said he would look at this. Mayor Rollins also felt that resurfacing of Edwards Ferry Road should start at the median strip. The resolution was unanimously adopted: Aye: Councilmembers Cole, Herrell, D. Hill, M. Hill, Tolbert and Mayor Rollins. Nay: None. 78-157 - Resolution - Making an appointment to the Board of Grievance . Commissioners. On motion of Mr. Herrell, seconded by Mr. Tolbert, the follow- ing resolution was proposed and unanimously adopted: RESOLVED by the Council of the Town of Leesburg, Virginia, as follows : In accordance with Section 12. 1-55 of . the Personnel Manual for the Town of Leesburg, David Fawley, WPCF plant mechanic, is hereby appointed to the Board of Grievance Commissioners to fill the unexpired term of John Wells, ' who has resigned. Aye: Councilmembers Cole, Herrell, D. Hill , M. Hill, Tolbert and Mayor Rollins. . _ Nay: None. 78-158 - Resolution - Naming old Route 621 east of South King Street Davis Avenue. On motion of Mr. Tolbert, seconded by Mr. Herrell, the follow- ing resolution was proposed: RESOLVED by the Council of the Town of Leesburg, Virginia, as follows: • The right-of-way off Route 15 south, formerly Route 621, is hereby named East Davis Avenue. After some little discussion, on motion of Mr. Herrell , seconded by Mr. Tolbert, Council voted unanimously to drop the word "East" : 1,E 8- MINUTES OF AUGUST 23, 1978 MEETING. Aye: Councilmembers Cole, Herrell, D. Hill , M. Hill, Tolbert and Mayor Rollins. Nay: None. The resolution, as amended, was unanimously adopted and reads as follows : RESOLVED by the Council of the Town of Leesburg, Virginia, as follows : The right-of-way off Route 15 south, formerly Route 621, is hereby named Davis Avenue. Aye: Councilmembers Cole, Herrell , D. Hill, M. Hill , Tolbert and Mayor Rollins. Nay: None. Proclamation re Operation Identification. ' Mr. Herrell explained that, since Burglary is the leading major crime across the nation, the Greater Leesburg JC' s and the Leesburg Kiwanis Club have volunteered their assistance, both in manpower and financing, to provide a door to door campaign to engrave' valu- ables at the home of Leesburg residents. This effort would be known as "Operation Identification. " A proclamation concerning Operation Identification Month during the month of September was read and moved by Mr. Herrell. On motion of Mr. Herrell, seconded by Mr. Tolbert, Council voted unanimously to direct the Mayor to issu=_ the following proclamation: PROCLAMATION WHEREAS, Burglary, both in number of violations and in resultant property loss, is the leading major crime a- cross the nation; and WHEREAS, positive identification of personal property has proven to be a deterrent for this crime as well as an aid in recovery of property after the fact; and ,-WHEREAS,. the Greater Leesburg JC' s and the Leesburg Kiwanis have volunteered assistance both in manpower and financing to provide a door to door campaign to en- grave valuables at the home of Leesburg residents : NOW, THEREFORE, the Mayor and Council of the Town of Leesburg, in Virginia, do hereby proclaim the month of September, 1978, as Operation Identification Month, and encourage all citizens to participate in Operation Identi- fication. Aye: Councilmembers Cole, Herrell , D. Hill , M. Hill, Tolbert and Mayor Rollins. Nay: None. Mr. Cole asked that two signs on the south side of East Loudoun Street - "The Great Sandwich" and a Jewelry Shop sign be checked to determine whether they conform to the new rules and regulations con- cerning Street Projections - a complaint he received does not think they conform. Mayor Rollins thought the original schedule for the Route 7 East public hearing was August. Mr. Niccolls said the latest word from the Highway Department is that this hearing will be held in October. Mayor Rollins asked that a letter concerning the painting of fire hydrants be considered at the next Public Works committee meet- ing. Mr. Arthur B. Fridinger, Jr. , a resident of Leesburg Country Club Subdivision, asked if the Town has a "noise" ordinance - he said the noise originates in Leesburg, but the new construction is in the County - it awakens' them at 6 to 6 : 30 A.M. Mr. Herrell MINUTES OF AUGUST 23, 1978 MEETING. Said the Public Works Committee is considering such an ordinance and it will be discussed again at the Committee' s next meeting. _ On motion of Mr. Cole, seconded by Mrs. Hill, Council voted unanimously to adjourn and go into executive session to discuss legal and personnel matters at 8 : 27 P.M. : Aye: Councilmembers Cole, Merrell , D. Hill , M. Hill, Tolbert and Mayor Rollins. Nay: None. I Mayor aCl'er o 6ouncil / ' U: Cf • N . LI- :i., • I A