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HomeMy Public PortalAbout1978_12_27 X ?% X • �K� X MINUTES OF REGULAR MEETING OF LEESBURG TOWN COUNCIL, DECEMBER 27 , 241 1978 . A regular meeting of the Leesburg .Town Council was held in -the Council Chambers, 10 West Loudoun Street, Leesburg, Virginia, on December 27 ; 1978 at 7 : 30 P .M. The meeting was .called to order by the Mayor, with the invocation being given by Mr. Tolbert, and followed with the Salute to the Flag led by Mr . Cole. Present were : Mayor Kenneth B. Rollins , Councilmembers Glen P. Cole, G. Dewey Rill, Jr. , Marylou Hill , Walter F. Murray and John W. Tolbert, Jr. ; also Town Manager John Niccolls , Assistant Manager Jeffrey H. Minor and Director of Finance Donald O. Taylor . Absent was Coun- cilmember Stanley D. Herrell; Jr. ; who joined the meeting at 8 : 15 P.M. as noted in these minutes . The minutes of the regular meeting of December 13 , 1978 were approved as written. MANAGER' S REPORT • (1) As requested at the last meeting, a written Activity Re- port was submitted with the Agenda. (2) The Virginia Health Department has given final approval of the water quality samples from the new test wells on Route 621 . (3) The Health Department has also approved, in concept, the r design report on the Potomac River Plant and has made some minor technical suggestions for revision before it goes into the final design. He sees no hurdles from their latest review of the plan. COUNCIL14Ei•LBER INQUIRIES AND COMMENTS Mr . Hill asked what implications are involved if the Town ac- cepts Community Development funds? Mr. Minor explained that these funds are 100 percent grant, with no local share involved at all . It must benefit almost exclusively low and moderate income home- owners . This is a pre--application and involves a lot of work. A full application must then be submitted which is even more lengthy. If the pre-application is approved, the application will most likely be approved. A housing assistance plan must be submitted and ap- proved. Fortunately Leesburg already has a large number of HUD 236 and Section 8 assisted housing. The Town ' s commitment is fairly limited because we have already met the required housing programs . Mr. Hill was concerned as to what commitment the Town would have on a long-range plan for storm sewers , sewerage, etc . - these are not designed for just the immediate problems . Mr. Minor said it is almost impossible to take into consideration any potential future development. We are trying to maintain and improve low- income and moderate-income family housing - not to create addi- tional housing. This question will have to be addressed when the pre-application is done -- he felt it could be resolved. Mr. Hill felt we should take care of our local problems, but his main con- cern is with future commitments.. Mr . Hill also called attention to an article in the newspaper tonight concerning the fact that the Manager forgot to advise Council members of the County Planning Commission ' s meeting with regard to the Town ' s commission permit for. the Potomac River Plant . Mr . Niccolls said he will advise Council when he is aware of these meetings, but he did not make himself aware of this particular one. He understood that the date for rehearing has been set for January 24th . Mayor Rollins felt that as many Council members as possible should be present at that meeting and said he would arrange to have this matter set either at the beginning or end of the meet- ing, probably at the beginning, in order that Council might con- vene its regular meeting on that date, most likely at 8 : 30 P.M. Mayor Rollins requested that the consulting engineer also be present. ?•1."_YOR'S REPORT Mayor Rollins asked for further explanation of the situation at Phillips-Nickels well . Mr. Niccolls explained that a smaller pump has been substituted and they are now able to draw a limited amount of water from the old well . The old one was taken out of service when we couldn 't pump 250 , 000 gallons on a regular basis without a lot of turbidity. We then tried to redevelop a new well 400 242 MINUTES OF DECEMBER 27 , 1978 MEETING. adjacent to the old one, which was unsuccessful . The smaller sub- mersible pump that had been in the new well ,was substituted in the old well and they are able to draw something like 100 , 000 gallons maximum from it. This pump is able to run two hours on and two hours off and this supplements the water we need. As of yesterday it was operating normally - clear water and no turbidity. They went over 100 , 000 gallons a day the first day they pumped it , but it looks like it will average out right at 100 , 000 , when we need it . 78-0-39 - Ordinance - Amending Articles 13 and 17 of Chapter 12 of the Town Code regarding leave policies and retirement age . On motion of Mrs. Hill , seconded by Mr. .Tolbert,, the follow- ing ordinance was proposed: BE IT ORDAINED by the Council of the Town of Leesburg, • Virginia, as follows : SECTION I. Section 12 . 1-33 (a) of the Town Code is hereby amended to read as follows : Section 12 . 1-33 . Vacation Leave (a) Each employee in the service of the Town shall be credited with vacation leave after it is earned at the following rates : Regular hours worked Length Amount accrued per 2-week payroll of per 2-week payroll period Service period 80 5 years or less 3 . 70 80 5 to 15 years 5 . 54 80 More than 15 111years ' 7 . 39 70 5 years or • less 3 . 23 70 5 to 15 years 4 . 85 70 More than 15 years 6 . 46 Employees working a regular 40-hour work week (80 hour payroll period) shall use leave based on an 8-hour day. Employees working a 35-hour week (70 hour payroll period) shall use leave based on a 7-hour day. SECTION II. Section 12 . 1-34 (d) of the Town Code is hereby amended to read as follows : (d) At the close of each calendar year all unused sick leave in excess of 21 days shall be converted to extended sick leave credits. Extended sick leave credits shall ac- cumulate annually and shall be used by an employee during periods of illness or other eligible disability only when: (1) all regular sick leave credits have been used prior to completion of an employee ' s disability benefit elimination period; (2) the period of disability income coverage has elapsed, SECTION III. Section 12 . 1-48 (b) of the Town Code is hereby amended to read as follows : MINUTES OF DECEMBER 27 , 1978 MEETING. - (b) The Town Manager, may require an employee ' s retire- ment at the age of 70 , effective the last day of the calendar year in which the employee has reached the age of 70 . SECTION IV. This ordinance will be in effect upon its passage. The changes in this ordinance were explained by Mrs. Hill . The ordinance was unanimously adopted: Aye: Councilmembers Cole, D. Hill, M. Hill , Murray, Tolbert and Mayor Rollins. Nhy None. 78-222-A - Resolution - Designating the new parking facility on East Loudoun Street "Vinegar Hill Munici- pal Parking Lot. " After discussion concerning a name for the new parking fa- cility on East Loudoun Street, on motion of Mrs. Hill, seconded by Mr. Tolbert, the following resolution was proposed and adopted by a vote of 4 to 2 : RESOLVED by the Council of the Town of Leesburg, Virginia, rt as follows : N The new parking facility located on East Loudoun Street shall be designated "Vinegar Hill Municipal Parking Lot. " Aye : Councilmembers Cole, M. Hill , Tolbert and Mayor Rollins. Nay: Councilmembers D. Hill and Murray. 78-222-B - Resolution - Approving the design and authorizing the acceptance of bids for the construction of an off-street parking facility on the former Foodmaker site and authorizing a permit parking system. On motion of Mrs . Hill, seconded by Mr. Tolbert, the following resolution was proposed: RESOLVED by the Council of the Town of Leesburg, Virginia, as follows : SECTION I. The design and bid documents for the proposed Vinegar Hill Municipal Parking Lot as prepared by DeLashmutt Associates is approved and the manager is authorized and di- rected to solicit bids for the construction of the parking facility. SECTION II. The manager is authorized and directed to desig- nate between 50 and 83 spaces on the lot for permit parking only, the actual number depending on the demand for permits, and the remaining spaces to be metered parking. SECTION III. Following the Council ' s award of a construc- tion contract for the project, the manager is authorized to rent parking spaces to the general public on a permit park- ing system as follows : (a) The rate for parking on the lot shall be $144 . 00 per year if paid at one time in advance, $37 . 50 per quarter if paid at one time in advance, and $14 . 00 monthly payable. monthly in advance pro- rated semi-monthly for new rentals . (b) Parking space rental entitles the permit holder to occupy a reserved space on the lot without - . further charge Monday through Friday. 244 MINUTES OF DECEMBER 27 , 1978 MEETING. . (c) Parking shall be on a first-come first-serve basis on Saturdays and Sundays, unmetered spaces only. (d) Quarterly rentals shall be for periods beginning the first days of May, August, November and February. It was determined that all permits will be handled by the Town Office. Mr. Cole asked to purchase the first one and knew of a merchant who will be interested in a few permits. Mr. Niccolls explained the lighting design and said the contractor will be in- stalling two circuits that can be used for overhead lighting if it is found necessary. Also, it is not proposed to construct any curb and gutter on Harrison Street -"the wooden timbers will form a barrier. There will be no problem with the widening and surfac- ing of Harrison Street in the future - this is all planned. It is proposed to let a single contract for all of the work with the exception of the driveway connection on East Loudoun Street, which involves an underground storm drainage facility. It is felt that the cheapest most economical way is to have the Town forces do the driveway construction, particularly because it is not knocn what we might find concerning the storm drainage structure - this work will be done first. Projected opening date of this lot is April 15th. Mr. Murray was somewhat concerned about the use of railroad ties insofar as snow removal might present a problem. Mr. Niccolls said the men will have to familiarize themselves with the location of, these ties, just as they do with curb and gutter, so as not to slam a snow plow blade into them. Mr. Herrell joined the meeting at this time and said he is not convinced that the proposed lighting is the best way. Mr . Niccolls said the driveway entrance on East Loudoun Street will be a standard concrete one, with the one onto Harrison Street being asphalt since there is no curb and gutter there. The resolution was unanimously adopted: Aye: Councilmembers Cole, Herrell , D. Hill , M. Hill , Murray, Tolbert and Mayor Rollins . Nay: None. 8-223 - Resolution - Approving Route 7 East improvements. On motion of Mr. Cole, seconded by Mr. Murray, the following resolution was proposed: WHEREAS , the Town Council of the Town of Leesburg, by reso- lution dated October 25, 1972 , requested the Virginia De- partment of Highways and Transportation to initiate a proj- ect for the improvement of Route 7 , Market Street, between Catoctin Circle and the east corporate limits of the Town of Leesburg; and WHEREAS, the Department, in cooperation with Town officials, developed plans for the project, designated as Route 7 , Project 0007-253-102 , PE-101 , RW-201, C-501 ; and WHEREAS, a public hearing was conducted on December 14 , 1978 , in the Town of Leesburg by representatives of the Virginia apartment of Highways and Transportation, after due and proper notice, for the purpose of considering the proposed location and design for said project; at which hearing aerial photographs, drawings, and other pertinent information were made available for public inspection; and WHEREAS, all persons and parties in attendance were afforded full opportunity to participate in said public hearing; and WHEREAS, representatives of the Town were present and partici- pated in said hearing; and WHEREAS, the Town Council has duly considered the proposed project, along with all comments and recommendations made as a result of the public hearing; and MINUTES OF DECEMBER 27 , 1978 MEETING. WHEREAS, Section 33 . 1-89 of the Code of Virginia, as amended by the 1970 session of the General Assembly; authorizes the State Highway and Transportation Commis- sioner to acquire rights-of-way for the construction, reconstruction, alteration, maintenance and repair of -._:public-_highways within municipalities on projects which are constructed •with State or Federal participation; and WHEREAS, Section 33 . 1-89 , as amended, further provides that the State Highway and Transportation Commissioner may exercise such authority only upon receipt of official re- quest from the city or town involved: THEREFORE, RESOLVED by the Council of the Town of Leesburg, Virginia, as follows : SECTION I. This Council hereby approves the location and major design features of the proposed project as presented at the public hearing. SECTION II. The State Highway and Transportation Commis- sioner is hereby requested to acquire the necessary rights- of-way for Project 0007-253-102 , RW-201 within the Corpor- in ate Limits of Leesburg and the Town guarantees to reimburse the State Highway and Transportation-.Department for ten per- cent of all costs incurred in the acquisition of such rights- of-way, and it is understood that such acquisition will be :L. handled by the Commissioner under established policies and procedures; and his decision in all instances shall be final. Mayor Rollins reported that he represented the Town at a public hearing on this matter and expressed his concern regarding the traversable lanes . Mr. Gheen did not agree, but Mr. Wallace did. Both the School Board and Mr . Herrell expressed concern with re- gard to Sycolin Road - VDH&T said they would look at this again. Mr. Niccolls said we will try to get the rights-of-way ourselves. There will be storage lanes provided for the major turns at cer- tain points - certainly the public streets and perhaps one of the shopping center entrances.. The traffic light for Plaza Street is being designed by the Highway Department Traffic Division and they will release it when done so we can bid it . Mr. Niccolls said we are trying, without too much success , to find a way to remove the pavement markings in the K-Mart area: The Highway Department may be able to do it the week-end of December 30th and they can do it cheaper than we can. The striping will be done as soon as ' - we can get the old lines removed.. Mr. Hill asked about the possi- bility of a light at Sycolin Road . Mr. Niccolls said VDH&T will evaluate this. New markings should resolve those passing on the right-hand side. Mr. Niccolls said he will look at the shoulders in this area. Mr. Gheen said he is as satisfied as they can be at this point, even though the situation is far from ideal . He did feel the raised median would have been disastrous to all the businesses except for the shopping center. There is a very serious problem at Sycolin Road, as pointed out by the School Board. The resolution was unanimously adopted: Aye: Councilmembers Cole, Herrell , D. Hill , M. Hill, Murray. Tolbert and Mayor Rollins . Nay: . None. 78-224 - Resolution - Approving the size of the Potomac River water supply transmission main. On motion of Mr. Herrell , seconded by Mr. Tolbert, the fol- lowing resolution was proposed: WHEREAS, Betz-Converse-Murdoch, Inc. has reviewed the water service requirements of the Leesburg service area and concluded the Potomac River water supply water trans- missin main should be 24-inches in diameter: 246 . MINUTES OF DECEMBER 27 , 1978 MEETING. THEREFORE, RESOLVED by the Council of the Town of Leesburg, Virginia, as follows : The Potomac River water supply project water transmission main to be located in Edwards Ferry Road between the water treatment plant and the Route 15 by-pass shall be designed and constructed as a 24-inch diameter .facility. Mr. Hill pointed out that they are looking into the future - this will allow us to expand our plant to the ultimate of 10 , 000 , 000 gallons per day. Mr. Cole said other lines can be run off of this to feed the eastern part of the area. Mayor Rollins asked if the engineers put this in writing. Mr. Niccolls said they did, - it has been copied out to Councilmembers . The resolution was unanimously adopted: Aye: Councilmembers Cole, Herrell , D. Hill , M. Hill ,' Murray, Tolbert and Mayor Rollins . Nay: None. Future construction of Evergreen Mill well facilities . Mr. Niccolls advised that prices will be secured on this work and presented to Council with information on each of the contracts . _ The first one should be ready by the first meeting in January. They will be for authorizing a specific contract with a specific contractor for a specific price. Mr. Hill was hopeful that we can get these contracts out as quickly as possible for some of the equipment is hard to get. Mr. Hill felt that cost estimates from the engineers should be kept confidential , otherwise the competition knows in what price range to bid. Mayor Rollins con- curred in this procedure - he was not in favor of appropriating money before we even have the proposals . He was also not in favor of going through the advertising procedure, and stated that he would have no part of this type of procedure. Mr . Hill did not know whether keeping engineer ' s estimates confidential would be violating the Freedom of Information Act. Mr. Niccolls said he would like the Public Works Committee to discuss this matter and then get a written evaluation of this problem. He said he knew of no government that keeps estimates confidential from bidders and some make it a point to make it known. However, there are many variations of policy and he would like such a report to carry recommendations of construction management experts . Mr. Hill disagreed and Mr. Murray and Mr. Herrell were willing to wait for a report from Mr. Niccolls . Mr. Niccolls will get_ bids on this work and present them to Council for acceptance and appro- ' priation. 78-225 - Resolution - Authorizing . a contract for engineering ser- vices for _Town Branch Storm Drainage Im- provements and making an appropriation. On motion of Mrs. Hill, seconded by Mr. Cole, the following resolution was proposed: RESOLVED by the Council of the Town of Leesburg, Virginia, as follows : SECTION I . The manager is authorized and directed to enter into a contract with Bengtson, DeBell & Elkin. , Inc. , P. O. Box 429 , Centreville, Virginia 22020 , for an engineer- ing study and preliminary design of Phase IV, Town Branch Storm Drainage Improvements, in line with the firm' s pro- posal No. 79-96 dated December 14 , 1978 at a cost not to exceed $3 , 700 . 00 for Phase A and $4 , 300 . 00 for Phase B,' pro- vided, however, the work under Phase B shall not begin until review and approval of Phase A plans by this Council. SECTION II. A transfer in the amount of $3 , 700 . 00 from the General Fund Reserve for Off-Site Fees (Account #266) to the General Fund Revenue Account No. 804 , Transfer of Off- Site Fees Earned, is authorized. 947 MINUTES OF DECEMBER 27 , 197E MEETING . SECTION III . An appropriation is made from the General Fund to Account No. 10110 . 854 (a) , Town Branch Phase IV • Engineering, in the amount of $3 , 700 . 00 for the fiscal Year ending June 30 , 1979 . Mayor Rollins ached for an explanation cf this proposed resolution. There followed lengthy explanation by Mr. Niccolls and discussion by the Council, with particular attention to whether or not this should be an open or closed design, Mr. Niccolls pointed out that it is proposed to be an "open' design, which would save half a million dollars. This phase, which runs approximately- between Monroe Street • and Liberty Street, is proposed to be .open" and we are asking the engineers to study an open ditch and tell us how it can be located on that right-of-way in such a way as to satisfy VEPCO and the Park Authority. Mayor Rollins insisted .that a recommendation be made in this study and design as to whether it should be "open" or "closed. " Mr. Niccolls said such a recommendation must be based on a comparison of cost estimates and other non-cost variables - he did not feel that this would be any additional cost to the study. Mr , Hill said he was not convinced of the need for this study. Mr. Niccolls further explained that the work product will be a set . of drawings showing where the creek will be lined up on the right-of- way and will show the space available for footpath and bicycle path for the Park and future transmission facilities for VEPCO. We must � = have these for approval of the Park Authority. Mr. Herrell said VEPCO will not give approval unless these plans are prepared and shown to them. Mr. Niccolls said another set of drawings will be prepared showing the proposed cross-section of the channel on the existing right-of-way. This is the basis for a preliminary design. The study part of it is that they will have to re-verify the ca- pacity requirements of the channel because things have changed in Leesburg since adoption of the storm drainage master plan. The resolution was adopted by a vote of 6 to 1 : Aye: Councilme.nbers Cole, Herrell , M. Hill , Murray , Tolbert and Mayor Rollins . Nay: Councilrnember D. sill. 78-226 - Resolution - Authorizing a contract for steel maintenance building at Sewage Treatment Plant . On motion of Mr. Murray, seconded by Mr . Herren, the fol- lowing resolution was proposed: RESOLVED by the Council of the Town of Leesburg , Virginia, as follows : SECTION I . The manager' is authorized and directed to enter into a contract with L & L Builders , Siler Route Box 638 , Lenoir Drive, Winchester, Virginia 22601 ,- for all materials and work for one complete steel maintenance building for the sewage treatment plant in line with specifications issued November 30 , 1978 , at a cost riot to exceed $15 , 533 . 00 . SECTION II. An appropriation is made from the Utility Fund to Account No. 20600 . 805 , Storage Building at Sewage Treat- ment. Flant , in the amount of $15 , 533 . 00 for the fiscal year ending June 30 , 1979 . Mr. Niccolls explained that this building will be used for mainte- nance of rolling stock used at the -Plant and storage of vehicles . It will be directly behind the control building and no future fa- cilities are proposed for that area. The resolution was unani- mously. adopted: ye : Councilme_mbers Cole , Harrell , ]- Hill , M. Hill, Murray, TOinert and Mayor Rollizi . Nay: None. 78-227 -- Resolution --_ Directing installation of No :Fiy-ht Turn on Red controls at Catoctin Circle and East Market Street. On motion of Mr. Tolbert, seconded by Mr. Herrell, the fol- lowing resolution was proposed : 248 MINUTES OF DECEMBER 27 , 1978 MEETING. RESOLVED by the Council of the Town of Leesburg, Virginia, as follows: • The manager is authorized and, directed to install traffic control signs and devices to prohibit right turns on red for northbound Catoctin Circle traffic turning East into Market Street. Mr. Herrell said, hopefully, this will give a little break in the traffic so that Sycolin Road and the south side of Route 7 can get out into traffic . Mr. Niccolls said this will be an overhead sign and one on the side of Catoctin Circle. He said the Chief thought this was a good suggestion. The resolution was unanimously adopted: Aye : Councilmembers Cole, Herrell , D. Hill, M. Hill , Murray, Tolbert and Mayor Rollins . Nay: None. 78-228 - Resolution - Accepting public improvements and releasing performance bond for 49 South King Street. On motion of Mr. Murray, seconded by Mr. Tolbert, the fol- lowing resolution was proposed and unanimously adopted: WHEREAS, John Ours , developer of 49 South King Street, has completed public improvements in accordance with town standards and specifications and these have been inspected and approved, and the as-built drawings have been submitted and approved: THEREFORE, RESOLVED by the Council of the Town of Leesburg, Virginia, as follows : SECTION I . The public improvements for 49 South King Street are accepted for public use by the town . SECTION II. The cash performance bond in the amount of $1, 155 for public improvements for 49 South King Street is released. Aye : Councilmembers Cole, Herrell , D. Hill, M. Hill, Murray, Tolbert and Mayor Rollins . Nay: None. 78-229 - Resolution - Appointing members to the Planning Commission. On motion of Mr . Murray, seconded by Mrs. Hill , the following resolution was proposed and unanimously adopted : WHEREAS the terms of office of Mervin V. Jackson and Lynn- wood L. Lay, as members of the Leesburg Planning Commission, expire on December 31 , 1978 , RESOLVED by the Council of the Town of Leesburg , Virginia, as follows : Mervin V. Jackson and Lynnwood L. Lay are hereby appointed/ reappointed members of the Leesburg Planning Commission for a term of four years, the term of office to expire on Decem- cember 31 , 1982 . Aye: Councilmembers Cole, Herrell , D. Hill, M. Hill , Murray, Tolbert and Mayor Rollins . Nay: None. 78-230 - Resolution - Authorizing notice of .publication of Public Hearing on Application Number ZM-23 by Samuel Legard. On motion of Mrs . Hill, seconded by Mr. Tolbert, the following resolution was proposed and unanimously adopted : RESOLVED by the Council of the Town of Leesburg, Virginia, as follows : MINUTES OF DECEMBER 27 , 1978 : A Notice of Public Hearing to consider Application Number ZM-23 by Samuel C, Legard; Jr. to have rezoned from R-2 to B•-2 a tract of land containing 6 . 154 s ,pare feet lo • - cated on the south side of Fa<:i: L doun Street shall be published in the Loudoun Times-Mirror on January 4 , 1979 and January 11 ; 1979 for Public Hearing on January 24 , 1979 at 0 : 30 F .M. in the Council Chambers,, 10 r'iesc Loudoun Street, Leesburg, Virginia. Aye : Councilmembers Cole, Herrell, D. Hill , M. Hill , Murray, Tolbert and Mayor : oliinH . Nay: i:or_e . 78-231 - Resolution - Authorizims the purchase of a single wheel vibrating roller. On motion of Mr . Herrell , seconded by M.=. Tolbert, the following resolution was proposed : RESOLVID by the Council of the Torp? of Leesburg, Virginia , as follows : The manager is authorized and directed to enter into a purchase agreement with Philmat, Phillips Machinery and C Tractor, Inc . ; _10 ;reffer; on is avl.+ Highway, Arlington, Virginia %2232 , ' for one Essic i- :deh v3C -.-R Vibrating Roller in iina with spec i_.Thationi i.ss;.a'.. November 3 , -� 1978 at a price not to exceed $4 , 306 . 18 . Mr. NicC'olls exi'lained that =._- is our patching roller nd it _�. flit that this is urge ___-:L'gI- He :-.W:ed a. "cut" that was re- paired on Route 7 in front of the old Highway Department building with the old machine and he felt it is satisfactory. The old one will be sold alonc with of per evrpi w-7 dx^}1:J'ar-v. The resolution was unanimously adopted: Aye: Councilmembers Cole, Herrell , D. Hill, M. Hill , Murray, _:,ib=_r= and Mayor Rol'in:;. Play: r'one . 78-232 - Resolution - Making additional appropriation for the fiscal year ending June 30 , 1979 . On motion of Mr. Tolbert, seconded by Mrs. Hill , the following resolution was proposed: RESOLVED by the Council of the Town of Leesburg, Virginia , as follows : An appropriation is made from the Airport Fund to Account No. 30000 . 214 , Airport Repairs , in the amount of $2 , 500 . 00 for the fiscal year ending June 30 ; 1979 . Mr. Niccolls explained that this is mainly for runway lighting repairs and other minor repairs . The resolution was unanimously adopted: Aye : Councilmembers Cole, Herrell , D. Hill, M. Hill , Murray, Tolbert and Mayor Rollins . Nay: None. 78-233 - Resolution - Proposing amendment of Sections 15 . 1-466 and 15 . 1-474 of the Code of Virginia, 1950 . On motion of Mr. Tolbert, seconded by Mr. Cole, the following resolution was proposed: WHEREAS, Sections 15 . 1-466 and 15 . 1-474 of the Code of Virginia, 1950 , set out requirements concerning the sub- division and development of land within counties , cities and towns; and .25 €L MINUTES OF DECEMBER 27 , 1978 MEETING . WHEREAS, Section 15. 1-466 is organized poorly and has been amended piece-meal at many recent sessions of the General Assembly so that it is difficult to understand and does not adequately cover the intended subject; and WHEREAS , Section 15. 1-474 delegates the administration and enforcement of subdivision regulations in a way that contra- dicts the clear intent of other Code sections within Chap- ter 11, Title 15 . 1; and WHEREAS , the manager on October 13 , 1978 submitted draft amendments of these sections which were reviewed and unani- mously recommended for adoption by the Leesburg Planning Commission on December 7 , 1978 : RESOLVED by the Council of the Town of Leesburg, Virginia, as follows : SECTION I . The General Assembly of Virginia is respectfully requested to consider amendment of Sections 15. 1-466 and 15. 1-474 of the Code of Virginia (1950) in line with recom- mendations for amendment presented to this Council on Oc- tober 13 , 1978 . SECTION II . The manager shall inform Leesburg ' s delegates • to the General Assembly and its State Senator of this action and request their assistance in proposing these amendments . Mr. Hill asked if it is too late to submit for this session of the General Assembly. Mayor Rollins said the only thing there is, a deadline on is Charter amendments. The resolution was unanimously adopted: Aye : Councilmembers Cole, Herrell , D. Hill , M. Hill , Murray, • Tolbert and Mayor Rollins . Nay: None. Mr. Niccolls advised members that the Committee meetings will be held on Tuesday, January 2nd and Wednesday, January 3rd. Mayor Rollins asked when the public hearing is scheduled for the urban project on the west end of town? Mr. Niccolls said it has not been set yet, however, Mr. Wagner has been asked to come and discuss this with the town. Mayor Rollins hoped everybody would look at these plans - it is not the design as much as it is the traffic that will be created on the downtown area, par- ticularly Ayr and Wirt Streets - can these streets take the ad- ditional traffic? Mr. Niccolls said there have been projections made through certain streets for the future, and a model could very easily be built of traffic on these streets . He said he would ask Mr. Wagner to have this studied in advance of the meet- ing. There is a legitimate concern about this circulation. A light is planned for Ayr and Loudoun Streets . Mr. Hill introduced his daughter, Sharon, who was present in order to observe local government procedure in connection with her studies and work with the Florida State Senate . On motion of Mr. Murray, seconded by Mr. Tolbert, the meeting was adjourned at 9 : 30 P .M. Mayor Clerk of th Council