HomeMy Public PortalAbout1980_08_13 281
MINUTES OF AUGUST 13 , 1980 MEETING.
A regular meeting of the Leesburg Town Council was held in
the Council Chambers, 10 West Loudoun Street, Leesburg, Virginia
on August 13 , 1980 at 7 : 30 p.m. The meeting was called to order
by the Mayor, with Mr. Tolbert giving the invocation and the
salute to the flag led by Mr. Hill . Present were : Mayor
Kenneth B . Rollins, Councilmembers : Charles A. Bos, G. Dewey
Hill , Jr. , Marylou Hill , John W. Tolbert, Jr. , and Howard M.
Willis , Jr. , also Town Manager, John Niccolls, and Town Attorney
George M. Martin. Absent from the meeting was Councilmember
Stanley D. Herrell , Jr .
The minutes of the regular meeting of July 23, 1980 were
approved as written .
Mayor Rollins announced the special meeting for cable
television has been scheduled for Tuesday night, August 19 , 1980
at 7 : 30 p.m. He stated that not only the applicants or their
agents will be recognized but the general public will also be
able to speak at that time. The matter will go to committee
again and the Council will debate and make the award on August 27 ,
CD 1980, during the regular session of the Council .
NMANAGER' S STAFF REPORT ON EVALUATION OF CABLE TV BIDS
w Mr . Niccolls distributed copies of the written evaluation
Q report to Council and to the representatives of the firms . He
Q reported that the evaluation of these bids has been a difficult
task and that each of the firms are uniquely qualified in many
areas . The company recommended by the staff evaluation was
Matrix. Mr. Niccolls and Mr. Minor outlined the contents of the
report to the Council at this time . In concluding the report
Mr. Niccolls emphasized that the methodology in evaluating these
bids was designed to arrive at the over-all best of the proposals
and not to rank them 1 , 2, etc . He stated that he and Mr. Minor
' felt the Matrix proposal was sufficiently superior to make any
further rankings unnecessary . He explained that a resolution
of intent would be made prior to the final award due to the many
documents that will need to be prepared prior to the actual award.
Mayor Rollins thanked the staff for their exhaustive efforts
in evaluating the bids . He explained that the final decision
would be made by the full Council after the applicants ' final
presentations. The Mayor asked if anyone had any questions re-
garding the future schedule of events regarding this matter .
Mr . Ottinger asked if 45 minutes would be allowed for the Tuesday
presentations . The Mayor stated he 'did not intend to limit the
presentations unless: he was overruled on this matter . He did
state that when the Council goes into regular session on August
27 to decide this issue he did not feel the Chair should
recognize anyone with any further comments--that all comments
should be made on the 19th .
COUNCILMEMBER COMMENTS :
Mr . Hill congratulated Mr. Minor and Mr. Niccolls for their
report, stating it would be helpful .
Mrs . Hill reported that she had a phone call from a citizen
objecting to the parking ban on Church between Market and
North during August Court Days--asking where he is to park.
Mr . Niccolls volunteered to contact the County for permission to
park on the County parking lot during this period--Council asked
him to pursue this .
Mr. Tolbert asked about the patch on Old Waterford Road.
Mr. Niccolls stated that this was a Washington Gas Light patch
and that the engineering department has already been asked to
have this corrected as soon as possible.
282 MINUTES OF AUGUST 13 , 1980 MEETING.
AN ORDINANCE - AMENDING CHAPTER 10 OF THE TOWN CODE
Mrs . Hill had a question about how this matter got re-
ported out of committee. She objected to the ordinance as
presented and it was referred back to the Finance and Ad-
ministration Committee .
AN ORDINANCE: ADDING A NEW CHAPTER TO THE TOWN CODE TO BE
KNOWN AS CHAPTER 14 . 1, PUBLIC PROPERTY .
On motion of Mr. Hill , seconded by Mr. Willis, the fol-
lowing ordinance was proposed :
ORDAINED by the Council of the Town of Leesburg, Virginia,
as follows :
SECTION I . A new chapter is added to the Town Code to
be known as Chapter 14 .1 , Public Property, to read as
follows :
Chapter 14 . 1
PUBLIC PROPERTY
Sec . 14 . 1-1 . Public property generally.
The manager shall be responsible for the operation
and maintenance of all real and personal property owned
by the town except as otherwise determined by the Council .
The manager is authorized to assign the responsibility
for operation and maintenance of specific property to
subordinate officers and employees of the town.
Sec . 14 . 1-2 . Permit required for use of public property.
Except as otherwise provided, it shall be unlawful
for any person to use any public property for private
purposes until and unless a permit therefor shall have
first been obtained from the manager. The manager shall
impose such reasonable terms and conditions as are
necessary and appropriate to protect the public and
the property, including requirements for public
liability insurance and bonds to guarantee protection
and restoration of the property for which use is
allowed .
Mrs . Hill moved to amend Sec . 14 . 1-2 to change "The
manager shall impose" to "The Council shall impose. " This
motion was seconded by Mr. Willis . In discussion on this
matter Mrs . Hill stated that she felt this was a legislative
power of the Council that should be retained. Mr . Niccolls
explained that this matter came up as a result from a re-
quest from the artisans for use of the grounds at the log
cabin and that the ordinance was not meant for permission
to use the streets but rather for allowing minor requests,
i .e. use of the Council Chambers for a meeting . Mr . Niccolls
suggested sending this ordinance back to committee for making
some exceptions to the ordinance as proposed.
Mr. Tolbert moved to send this ordinance back to
committee. This motion was seconded by Mr . Bos . The vote
on the motion was :
Aye : Councilmembers Bos , D . Hill , Tolbert, WillisI/
and Mayor Rollins
Nay : M. Hill
80-92 - RESOLUTION - REFERRING PROPOSED AMENDMENTS OF THE SUB-
DIVISION AND LAND DEVELOPMENT REGULATIONS
TO THE PLANNING COMMISSION.
On motion of Mrs . Hill , seconded by Mr. Hill , the fol-
lowing resolution was proposed:
MINUTES OF AUGUST 13 , 1980 MEETING . 283
WHEREAS , draft amendments dated July 21, 1980 to the
Subdivision and Land Development Regulations have been
prepared:
RESOLVED by the Council of the Town of Leesburg in
Virginia as follows :
The draft amendments to the Subdivision and Land De-
velopment Regulations are referred to the Planning
Commission for action under Section 15 . 1-472 of the
Code of Virginia, 1950 as amended.
On motion of Mrs . Hill, seconded by Mr. Bos,., Council
voted unanimously to amend the resolution by adding in the
second paragraph after the word "regulations" the following :
. . and any other changes that the Commission deems
necessary. "
Discussion on this resolution resulted in a motion by
CO Mrs . Hill that the Council approve the Planning Commission
studying the proposed changes to the Zoning Ordinance beyond
CO the 90-day requirement until such time as they are ready to
(V get it out. This motion was seconded by Mr. Tolbert. This
W motion was passed unanimously.
QThe resolution as amended was then adopted unanimously .
Aye : Councilmembers Bos, D. Hill, M. Hill, Tolbert,
Willis and Mayor Rollins .
Nay : None.
80-93. - RESOLUTION - MAKING APPOINTMENTS TO THE BOARD OF
I/ GRIEVANCE COMMISSIONERS .
On motion of Mr. Tolbert, seconded by Mr. Willis, the
following resolution was proposed:
RESOLVED by the Council of the Town of Leesburg ,
Virginia, as follows :
In accordance with Section 12 .1-55 of the Personnel
Manual for the Town of Leesburg, the following persons
are appointed for terms expiring June 30 , 1981 to the
Board of Grievance Commissioners :
Non-Supervisory Employee Members
Mary Mack Nelson Downs
Janet Smith Catherine Mabe
Shirley Haines David Fawley
Supervisory Employee Members
Hazel Church
Preston Bell
Randolph Shoemaker
Citizen Members
Wayne Reynolds
Roland Flint
Rev. Charles H . Roberts
The resolution was adopted unanimously .
Aye : Councilmembers : Bos, D. Hill, M. Hill, Tolbert,
Willis and Mayor Rollins
Nay : None
284 MINUTES OF AUGUST 13 , 1980 MEETING.
80-94 - RESOLUTION - MAKING APPOINTMENT TO THE LEESBURG AIR-
PORT COMMISSION.
On motion of Mr. Tolbert , seconded by Mrs . Hill , the
following resolution was adopted unanimously.
WHEREAS , the Leesburg Airport Commission has unani-
mously endorsed the following appointment;
THEREFORE, RESOLVED by the Council of the Town of
Leesburg, Virginia, as follows :
•
The following appointment is made to the Leesburg
Airport Commission for the term indicated herein:
John Jacobs for a term expiring June 30 , 1984 .
Aye : Councilmembers Bos, D. Hill , M. Hill , Tolbert,
Willis and Mayor Rollins
Nay : None
80-95 - RESOLUTION - AUTHORIZING AN AGREEMENT FOR UPDATING
AND REVISING THE LEESBURG COMPREHENSIVE
PLAN.
On motion of Mr. Willis, seconded by Mrs . Hill, the
following resolution was adopted unanimously.
WHEREAS, Section 15 .1-454 of the Code of Virginia, 1950
as amended, requires review of the comprehensive plan
at least once every five years; and
WHEREAS, a proposal has been received from Kamstra,
Dickerson and Associates, Inc . , Architects, Designers
and Planners, 1608 Washington Plaza, Reston, Virginia,
22090 for updating and revising the Leesburg Compre-
hensive Plan:
THEREFORE , RESOLVED by the Council of the Town of
Leesburg in Virginia as follows :
SECTION I . The manager shall enter into a contract in
•
a form approved by the Town Attorney with Kamstra,
Dickerson and Associates , Inc . , for updating and re-
vising the Leesburg Comprehensive Plan in accordance
with the firm' s proposal received July 14 , 1980 at a
cost not to exceed $29 , 670 .00 .
SECTION II . An appropriation is made from the General
Fund to Account No . 5020 . 250, Expert Services, in the
amount of $10 , 000 .00 for the fiscal year ending
June 30 , 1981 .
SECTION III . An appropriation is made from the
Utility Fund to the accounts shown below for the fiscal
year ending June 30, 1981 , as follows :
Account No . and Name Appropriation
20400 . 803 Water System Master Plan $ 10, 000 . 00
20600 . 801C Sewer System Master Plan 10, 000 .00
Mr . Bos asked for the reason the funding was dis-
tributed through three accounts . Mr. Niccolls explained
that the water and sewer master plans will be updated through
this single study .
Aye: Councilmembers Bos, D . Hill, M. Hill, Tolbert,
Willis and Mayor Rollins .
Nay : None
90-96 - RESOLUTION - AUTHORIZING YOUNT, HYDE & CO. TO CON- 285
DUCT ANNUAL AUDIT.
On motion of Mr. Tolbert, seconded by Mr. Willis the
following resolution was adopted unanimously:
RESOLVED by the Council of the Town of Leesburg,
Virginia, as follows:
SECTION I . Yount, Hyde and Company, certified
public accountants, is hereby authorized to con-
duct the annual audit for the Town of Leesburg
at a cost not to exceed Seven Thousand Eight
Hundred Dollars ($7 , 800 . 00) unless the scope of
the audit extends beyond normal circumstances,
and twenty-five (25) copies of the final report
shall be delivered to the Town by October 31 , 1980 .
SECTION II . An appropriation is made from the
General Fund to Account No . 4020 . 253, Audit, in
the amount of $800 . 00 for the fiscal year ending
June 30 , 1981 .
CO Aye: Councilmembers Bos, D. Hill, M. Hill, Tolbert,
CO Willis and Mayor Rollins .
CO
W Nay : None
Q 80-97 - RESOLUTION - MAKING SUPPLEMENTAL APPROPRIATIONS FOR
THE FISCAL YEAR ENDING JUNE 30 , 1980 .
On motion of Mr. D. Hill , seconded by Mr. Tolbert the
following resolution was proposed:
RESOLVED by the Council of the Town of Leesburg,
Virginia as follows :
SECTION I . The following appropriations are made from
the General Fund to the accounts below for the fiscal
year ending June 30 , 1980 :
Acct . No . 1011 . 230 Advertising $ 76 . 00
Acct. No . 5010 . 203 Books and Publications 13 . 00
Acct. No . 9010 . 201 Materials and Supplies 9 . 00
Acct . No . 9010 . 219 Equipment Repairs 20 . 00
Acct . No . 10200 . 219 Auto & Equipment Repair 241 . 00
Acct. No . 10200 . 257 Tools 13 .00
Acct. No . 10210 . 103 Part Time 87 .00
Acct . No . 10210 . 220 Building and Grounds 377 . 00
SECTION II . The following appropriations are made from
the Utility Fund to the accounts below for the fiscal
year ending June 30 , 1980 :
Acct. No. 20300 . 229 Uniforms and Laundry 139 .00
Acct. No. 20300 . 257 Tools 50 .00
Acct. No . 20600 . 801 Facility Planning 150 . 00
SECTION III . The following appropriations are made from
the Airport Fund to the accounts below for the fiscal
year ending June 30 , 1980 :
Acct. No. 30000 . 211 Electricity 171 .00
Acct. No . 30000 . 287 Transfer to General Fund 8, 562 . 00
Discussion on this matter showed that these appropriations
were to balance the books for the end of the fiscal year.
Mayor Rollins asked if some of these items had been paid--
some have and some have not. Mr. Niccolls explained that the
transfer to the general fund from the airport fund was to
reimburse the general fund for inspections at the airport--
that is a revenue to the general fund.
280 MINUTES OF AUGUST 13, 1980 MEETING.
The resolution was adopted by a vote of 5 to 1 .
AYE : Councilmembers Bos , D. Hill , M. Hill ,
Tolbert and Willis
NAY: Mayor Rollins
On motion of D. Hill , seconded by M. Hill the meeting
adjourned at 9 : 29 p.m.
1
Mayor
Clerk o Council Pro-Tem -
1