HomeMy Public PortalAbout1250.1 - Economic Development - Downtown Development Board - Organization and Policy1250.1 SUBJECT: ORGANIZATION AND POLICY
:1 OBJECTIVE:
To establish and document procedures for operation of the Downtown Development Board of the
City of Orlando.
:2 AUTHORITY:
This procedure was adopted by the Downtown Development Board on March 26, 2008 and amended
by the Downtown Development Board on January 23, 2013.
:3 DIRECTION:
The Downtown Development Board was created by Special Act of the Florida Legislature, Laws of
Florida chapter 71-810 sections 1-15 (“Act”) to perform the functions stated therein.
:4 METHOD OF OPERATION:
A: Downtown Development Board
Pursuant to the Act, the Downtown Development Board (“DDB”) shall be a body corporate and
agency of the City to perform the duties and exercise the powers stated in the Act . Board members
shall be appointed as set forth in the Act and the Act and DDB by-laws shall govern other policies of
the DDB not set forth in this section 1250.1. All meetings of the DDB shall be open to the public
and minutes of each meeting shall be promptly recorded and such records shall be open for public
inspection.
B: Procurement of Goods and Services
1. General Policy
Unless otherwise approved by the DDB or authorized herein, goods and services (including
professional services and construction services) for use by the DDB shall be procured in
accordance with the City’s Procurement Code (Chapter 7 of the Code of the City of Orlando)
and related policies and procedures to the extent the provisions thereof are consistent with the
Act. The DDB shall also follow related budgeting policies and procedures of sections 131.1,
412.2, and 412.3.
2. Procurement Agent
The DDB specifically designates the City’s Chief Procurement Officer to serve as the DDB’s
principal procurement agent and delegates to the Chief Procurement Officer the authority to
make purchases and expenditures on behalf of the DDB up to ten thousand dollars ($10,000.00)
per purchase. DDB purchases which exceed such dollar amount will require approval by the
DDB. Expenditures not requiring DDB approval shall be approved by the DDB Executive
Director prior to payment to ensure that such expenditures are made in accordance with the
Act.
3. Use of City Selected Contractors or Consultants
The DDB may use any contractor or consultant previously selected by the City and under
contract with the City at the time of engagement by the DDB.
C: Contracting
1. General Policy
When entering into contractual agreements, the DDB, and the Chief Procurement Officer or DDB
Executive Director when acting on behalf of the DDB, shall follow policies and procedures
section 161.3.
2. Approval and Execution
Except as authorized herein or as otherwise authorized by the DDB, all contracts and signed
agreements entered into by the DDB must be individually approved by the DDB prior to
execution.
The DDB specifically authorizes the Chief Procurement Officer to enter into contracts on behalf
of the DDB within the dollar limits set forth herein. Additionally, the DDB authorizes the
Executive Director to approve and execute contracts for entertainment in conjunction with
downtown special events, farmer’s market vendor agreements, printing or purchase of print
marketing materials and photographs for the marketing of Downtown Orlando and feasibility
studies related to the uses within the downtown development area within budgeted amounts not
to exceed $10,000.00 per contract.