HomeMy Public PortalAbout1980_11_26 MINUTES OF REGULAR MEETING OF LEESBURG TOWN COUNCIL, NOVEMBER 26,
354 1980 :
A regular meeting of the Leesburg Town Council was held in
the Council Chambers , 10 West Loudoun Street, Leesburg, Virginia
on November 26 , 1980 at 7 : 30 p.m. The meeting was called to order
by the Mayor, with Mr. Tolbert offering a special prayer for Thanks-
giving, and followed with the Salute to the Flag led by Mr. Bos .
Present were : Mayor Kenneth B . Rollins, Councilmembers Charles A.
Bos, G. Dewey Hill , Jr. , Marylou Hill , John W. Tolbert, Jr. and
Howard M. Willis , Jr. ; also Town Manager John Niccolls and Town
Attorney George M. Martin. Absent was Councilmember Stanley D.
Herrell , Jr.
PETITIONERS :
Mr. William Chamberlin said site plans for development of
Lots 8 and 9, and Lot 26 , Parker Subdivision have been. .pr:eyared by
his firm. Lots 8 and 9 have been given preliminary approval by
the Planning Commission for a small structure for automobile
sales and service. Approval of the cash bond is needed tonight
so that they might go before the Planning Commission next week for
final approval.
80-121 - RESOLUTION - AUTHORIZING AN AGREEMENT AND APPROVING A CASH
PERFORMANCE BOND FOR THE INSTALLATION OF PUB-
LIC IMPROVEMENTS FOR PARKER SUBDIVISION LOTS
8 AND 9 .
On motion of Mr. Tolbert, seconded by Mrs . Hill , the following
resolution was proposed and unanimously adopted:
RESOLVED by the Council of the Town of Leesburg, in Virginia,
as follows :
The town manager is authorized and directed to execute the
standard agreement and a cash performance bond in the amount
of $5, 723 . 00 is approved, both of which are to guarantee in-
stallation of public improvements for Parker Subdivision I/Lots 8 and 9 , all in accordance with plans approved by the
Director of Engineering.
•
Aye : Councilmembers Bos, D. Hill, M. Hill , Tolbert, Willis
and Mayor Rollins .
Nay : None.
PUBLIC HEARING ON COMMUNITY DEVELOPMENT PREAPPLICATION :
Mayor Rollins explained that this is the first of two public
hearings to be held concerning the Town ' s preapplication for HUD
Community Development funds . The second hearing will be held on
December 10 , 1980 .
Mr. Eugene Barber, a resident of East South Street, said he
was here to learn what Council has in mind for such a project.
Mr. Niccolls explained that the deadline for filing applications
for projects is December 15th. This deadline has been discussed
with members of the Finance & Administration committee recently
and a list of possible improvements was compiled, including fur-
ther improvements in Fairview Subdivision, .Waverly Heights.,and
some others . One concept stood out over the others - this in
the South Harrison Street area and would consist of road improve-
ments, improvements to structures, making business and employment
opportunities available in the area, as well as making housing im-
provements available to homeowners of South Street and Royal :
Street. The Committee said to proceed with this application ten-
tatively pending these hearings. The staff has been working on this.
It is a broad plan to improve the whole neighborhood in a number of
ways-without displacing homes or businesses. This could include
recreational facilities, improvement of deteriorated buildings .
housing present businesses, renovation of the old freight station
(perhaps the conversion of this into some productive economic
use) . Early in December, Council will receive the project descrip-
tion, with cost estimates and a three-year plan, with a potential
of $1, 350, 000 in grant funds. They have talked with a number of
people in the area and there is a great deal of interest in the
potential of the project. They have not talked with all of the
property owners yet, but they must get to this before the next
IA
MINUTES OF NOVEMBER 26 , 1980 MEETING.
hearing. Mayor Rollins said once the hearings are over, Council"5 5
will have to make a decision on a project. Mr. Niccolls said
this is correct, but councilmembers will see the description of
the work through the committees. Mr. Hill understood that Mr.
Blankenship has bought a good deal of the property in this area -
he wondered how this would affect such a project? Mr. Niccolls
had talked with Mr. Blankenship (he does plan to buy the property
and he doesn 't need all of it. ) He is willing to cooperate with
the town in the development of a commercial rea near his business .
There are great benefits to his business and/is interested in see-
ing this project pursued. Mr. Hill thought he was interested in
the property for housing and he didn ' t think this is a good lo-
cation for that. Mr. Niccolls said the town will be proposing
acquisition of more land than that and possibly some on the south
side of the old W & 0 D right-of-way. They are also studying a
plan to construct Harrison Street through to Catoctin Circle.
Mayor Rollins asked if these funds could be used for construction
of the road? Mr. Niccolls said they could - they think there is
a way of leveraging these funds through the purchase of land with
grant funds. When you sell that land, it creates additional money
available - it is hoped to include this in the work . However, there
is a $1, 350, 000 limit. They are preparing cost estimates on all
CO of this and will be preparing a three-year budget for this job
CO next week. Mr. Hill asked Mr. Niccolls to keep Council informed
N of anything they can do .
W Mayor Rollins said he would like to see the storm drainage
Q project on the north side of Dry Mill Road (between the Railroad
a and Dr. Orr ' s office) - this is eroding the yards in front of the
town houses. Mr. Niccolls said the correct solution is to con-
struct the rest of Town Branch from where Phase IV terminated fur-
ther west to Dry Mill Road. This would reduce the pipe size required
in front of those town houses - at that point the project becomes
cheap. For a relatively small sum you could resolve all those prob-
lems in front of the town houses. He and Andy were disappointed
that there were no funds available to do the design on Phase V.
He thought this should be in next year ' s budget. This would pro-
vide the core of the storm drainage system through town. These
problems would basically be resolved until we have to line it.
Mayor Rollins asked if it is in the ultimate plan to put a con-
crete floor in the project that has just been completed at Hirst ' s
dike was done at A & P) ? Mr. Niccolls said Yes, the floor and
the sidewalk, so it will be a smooth channel . At the rate of
present development, it won 't be necessary for 20 years . Substan-
tial development upstream, particularly above the Peer Manor Sub-
division, the Arl Curry property and property behind the high
school would cause additional run-off . Mayor Rollins thought
it would flow much faster with a concrete floor in it. Mr. Nic-
colls said the grass-lined channel that is constructed there is
rated to carry the 25-year storm. In order to carry a 100-year
storm, it would have to be lined with concrete . Mayor Rollins
asked why a concrete lining and concrete base were put;.in the drain-
age shed by A .&• P and not in this one? Mr. Hill said he believed
the residents down there were pressuring that to be either concrete
or underground. He said it is doing a good job. Mayor Rollins
asked what would necessitate a concrete floor and sides at Town
Branch? Mr. Hill said , if they are going to add more area to
the run-off, it would be more rapid and tear up the bottom (to
prevent erosion) . Mr. Niccolls said it will also spill over
the existing berms. All these calculations are based on theoreti-
cal run-offs the engineers calculate. They use two basic numbers -
present development and ultimate development . Under present develop-
ment, they can calculate the amount of water running off from the
hypothetical or theoretical 10-year storm, 20-year storm, etc. ;
then they make another set of calculations based on zoning, where
the entire town is developed to its holding capacity with the pres-
ent zoning and they say how much water will run off during these
various storms . Then they calculate what size ditch is needed.
The present ditch is capable of handling at least the 25-year storm
under our present development. As the town is developed and more
areas are paved, it could be necessary to pave the ditch so that
it will accommodate the water without overflowing the side walls.
There are a couple of factors that might change this. One of them
is that more and more businesses today as they develop are using
storm drainage retention systems . For example, in Brown ' s Meadow,
the developer chose to build such a system, rather than pay the
35MINUTES OF NOVEMBER 26 , 1980 MEETING.
U off-site storm drainage fees we charge. They are retaining the
water in dry dams - they will be ponding the water above the sur-
face. These will be depressions that you won 't notice except in
heavy storms . The water will be there for only a short period of
time - it is released through small pipes in the dam. These pipes
will limit the amount of water that can flow downstream into the
system. As developers use these techniques, there will be less
water dumped into our major channels in a concentrated time. In
Cedar Walk, the developer over-sized the pipes and holds the water
in the pipes under the street.
PUBLIC HEARING ON PROPOSED BUSINESS LICENSE TAX ON CABLE TELEVISION
OPERATORS .
Mr. Niccolls said the Town Code provides no business license
on cable TV operators . If the town does not choose to impose such
a license, another jurisdiction may impose such a tax . Mrs. Hill
said the 97a}ttee decided the charge should be $25. 00, rather than
$20 . 00 . Mr. aked if these people have taken any active effort to-
ward their project? Mr. Niccolls said the only relationship with
the staff has been those legal requirements imposed by the Council -
the bond and the insurance. The franchise began November 1st, and
they have nine months from that date to complete the project.
There will probably be no construction until spring - it will last
12 to 16 weeks. There have been a few phone calls on technicalities,
so he assumes they are proceeding with it. He did not believe the
contract could be extended. Mayor Rollins said this body can do
anything they want unless it is against public policy.
MANAGER'S REPORT :
(1) Pictures have been passed around of the water treatment
plant construction - they show a lot of work. The contract is run-
ning about 70 some days behind the construction schedule. There
are very healthy signs of work at the plant, however.
(2) The traffic signal at Plaza and Route 7 is operating -
it is on fixed time for the present. The State and the Town are
cooperating in the installation of the necessary detectors in the
pavement, which will put it on an actuated basis .
(3) Word has been received from the Virginia Department of
Highways that they have published a tentative advertisement schedule
for urban system projects. The Route 7 East improvements are
scheduled for November 2 , 1981 bidding.
(4) A report from Don Taylor has been distributed on current
cash and investments .
(5) The Facility Planning document for which the Water Control
Board received final adjustment last spring has been approved by
the northern regional office. After it has been approved by the
Executive Secretary and the Construction Grants Coordinator, . it
goes to the State Water Control Board. No delay is expected and
the action will probably be completed at the December 10' meeting.
This is right on schedule and they are pleased with this action.
Then it goes to EPA in Philadelphia, where it will be reviewed
for about 60 days. No problems are expected there. The Town
can then expect a STEP II design grant for sewage treatment im-
provements sometime in the first quarter of 1981 . He has re-
quested Betz-Converse-Murdoch to give us an estimate for this
work. This is basically a new construction project in many ways.
There are advantages and disadvantages to negotiate only with
BCM. This will be on an upcoming committee agenda as to whether
they want to open it to other firms on a competitive basis . Engi-
neers from other firms will say that anybody can design this work.
It is a very important decision- it involves $200 , 000 or so .
(6) When the snow falls , you will see that we will be using
a new cutting edge that does a fine job, with less potential dam-
age to street structures, etc. , and particularly on slush. The
Highway Department in Virginia does not use them as far as he knows.
357
MINUTES OF NOVEMBER 26 , 1980 MEETING.
(7) There are plans to make the situation at the west "Y"
more safe .
( 8) The Lamplighter will be at the printer by Monday and
should be out next week to the readers .
(9) Mayor Rollins wants to bring up the Christmas Eve
schedule.
(10) There are a couple of new business items pertaining to
Christmas - the VEPCO resolution concerning attachment of the
Christmas decorations to the poles and the matter of free meters
in the parking lot for shoppers .
(11) The ceremony for the General Marshall memorial will
necessitate the closing of King Street for about two hours - the
town will be installing the August Court Days bypass signs .
COUNCILMEMBER INQUIRIES AND COMMENTS :
Mr. Bos commented on East Loudoun Street - the sidewalk work,
etc. is beginning to look nice.
Mrs. Hill commented that it is very difficult to get up East
Loudoun Street at times with the cars parked there. Mr. Niccolls
said when the pavement is removed and replaced, the new design
will move the crown of the road over to the south - there will be
a more distinct traffic lane. When the road is reshaped to a
proper contour, there will be a natural tendency to move a little
south and there will not be as much difficulty . There is enough
pavement width to provide the three lanes .
MAYOR'S REPORT :
Mayor Rollins said he received notification that Mr. W.
Lynnhurst Johnson ' s term on the Board of Zoning Appeals will
expire the end of December (he is Chairman of that Board) . This
appointment is made by the Circuit Court Judge and he would like
a recommendation from the Council . Mr. Willis thought he did a
fine job as Chairman of the Board.
80-122 - RESOLUTION - RECOMMENDING APPOINTMENT TO BOARD OF ZONING
APPEALS .
On motion of Mayor Rollins, seconded by Mr. Tolbert, the fol-
lowing resolution was proposed and unanimously adopted:
WHEREAS, the term of W. Lynnhurst Johnson as a member of the
• Leethurg Board of Zoning Appeals expires on December 31,
1980 .
RESOLVED by the Council of the Town of Leesburg, Virginia,
as follows :
Council recommends the reappointment of W. Lynnhurst Johnson
for a term of five years, beginning January 1 , 1981 and ex-
piring December 31 , 1985, and the Mayor is directed to send
Council ' s recommendation to the Judge of the Circuit Court.
I/ Aye : Councilmembers Bos, D. Hill, M. Hill, Tolbert, Willis
and Mayor Rollins.
Nay : None.
Mayor Rollins asked that Mr. Martin ... prepare the Order for this
appointment .
80-123 - RESOLUTION - TEMPORARILY WAIVING PARKING METER RULES .
On motion of Mr. Tolbert, seconded by Mrs . Hill , the follow-
ing resolution was proposed and unanimously adopted
RESOLVED by the Council for the Town of Leesburg, Virginia,
as follows :
358
MINUTES OF NOVEMBER 26, 1980 MEETING.
Division 2 , Article VI , of Chapter 10 of the Town Code
shall not be enforced between December 10 , 1980 and Janu-
ary 2 , 1981 inclusive.
Aye : Councilmembers Bos, D. Hill, M. Hill, Tolbert, Willis
and Mayor Rollins.
Nay: None.
80-124 - RESOLUTION - REQUESTING PERMISSION FROM VEPCO AND ASSUMING
RESPONSIBILITY FOR CHRISTMAS LIGHTING.
On motion of Mr. Tolbert, seconded by Mr. Willis, the follow-
ing resolution was proposed and unanimously adopted:
RESOLVED by the Council of the Town of Leesburg, Virginia,
as follows :
SECTION I . The Town Manager is authorized to make appli-
cation to the Virginia Electric and Power Company for the
privilege of attaching to a number of their poles along
King Street and Market Street certain wires and other fix-
tures necessary to provide decorative lighting for the
Christmas season.
SECTION II . The Town will assume all responsibility for
each installation and agrees to save harmless from any
loss, cost, injury or damage to persons or property re-
sulting out of or arising from the installation, operation,
use, non-use or removal of such installations .
Aye: Councilmembers Bos, D. Hill, M. Hill, Tolbert, Willis
and Mayor Rollins .
Nay: None.
80-125 - RESOLUTION - CANCELLING COUNCIL MEETING OF DECEMBER 24 , 1981.
On motion of Mr. Tolbert, seconded by Mr. Willis, the follow-
ing
resolution was proposed and unanimously adopted:
RESOLVED by the Council of the Town of Leesburg, Virginia,
as follows :
There will be no regularly scheduled meeting of the Town
Council on December 24 , 1980 . The next meeting will be
held on January 14 , 1981 .
Aye : Councilmembers Bos, D. Hill, M. Hill, Tolbert, Willis
and Mayor Rollins .
Nay : None.
GENERAL GEORGE C. MARSHALL DAY
On motion of Mr. Hill , seconded by Mrs . Hill , the following
proclamation was proposed and unanimously adopted:
PROCLAMATION
WHEREAS , General George C. Marshall, military leader and
world statesman, was a resident of Leesburg, Virginia
from 1941 to 1959 ; and
WHEREAS, the dedication of a memorial to General Marshall ' s
I/
memory will be held in Leesburg in commemoration of the
100th anniversary of his birth on the Court House lawn
on Saturday, December 6 , 1980 ; and
WHEREAS , many visitors are expected in Leesburg in honor
of this occasion;
NOW, THEREFORE, I , KENNETH B. ROLLINS , Mayor of the Town
of Leesburg, Virginia, do hereby proclaim Saturday, Decem-
ber 6 , 1980 as GENERAL GEORGE C. MARSHALL DAY and urge all
citizens of Leesburg to participate in the celebration of
this event.
MINUTES OF NOVEMBER 26 , 1980 MEETING.
Aye : Councilmembers Bos, D. Hill , M. Hill, Tolbert, Willis
359
and Mayor Rollins .
Nay: None.
RESOLUTION - EXPRESSING SYMPATHY TO DR. ROBERT A. ORR.
On motion of Mr. Willis, seconded by Mr. Bos, the following
resolution was proposed and unanimously adopted:
WHEREAS, the Council notes with deep sadness the death of
Mary Frances Orr, wife of former Town Council Member Robert
A. Orr on November 15, 1980 ;
THEREFORE, RESOLVED by the Council of the Town of Leesburg,
Virginia, that the Mayor and Members of Council extend to
Dr. Robert A. Orr and his family their deepest sympathy, and
FURTHER RESOLVED that this resolution be spread upon the min-
utes of this meeting and that a copy be sent to Dr. Robert A.
Orr.
Aye : Councilmembers Bos , D. Hill, M. Hill, Tolbert, Willis
CO and Mayor Rollins .
CO Nay: None.
N 80-126 - RESOLUTION - REQUESTING VIRGINIA DEPARTMENT OF HIGHWAYS
W AND TRANSPORTATION TO ACCEPT CERTAIN STREETS.
Q
a On motion of Mrs. Hill , seconded by Mr. Bos, the following
resolution was proposed:
RESOLVED by the Council for the Town of Leesburg, Virginia,
as follows :
That the Virginia Department of Highways and Transportation
is requested to accept into the Virginia Department of High-
' ways Secondary System :66 lane miles of Leesburg streets
listed on the accompanying Form U-1 , in accordance with the
requirements of Section 33 . 1-43 of the 1950 Code of Virginia,
as amended:
Mr. Hill asked how much this means in dollars to the town? Mr.
Niccolls said this would be approximately $2 , 362 .00 . This is done
every year. It includes that short stretch of Edwards Ferry Road
east from the old corporate limits to the new corporate limits.
All of these take effect on January 1, 1981 . The resolution was
unanimously adopted:
Aye : Councilmembers Bos, D. Hill, M. Hill, Tolbert, Willis
and Mayor Rollins .
Nay: None .
80-127 - RESOLUTION - ACCEPTING DEED OF EASEMENT FOR WATER MAIN
EXTENSION FOR LOWE 'S OF LEESBURG, LOT 8 ,
CARDINAL INDUSTRIAL PARK.
On motion of Mr. Bos, seconded by Mrs. Hill, the following
resolution was proposed:
WHEREAS , the developer of Lot 8 of Cardinal Industrial
Park has requested that the water main easement as shown
on Exhibit "A" prepared by Lowe ' s of Leesburg, dated
October 27 , 1980 , and the Deed of Easement instrument
provided be approved and accepted by the Town; and
WHEREAS , Council at its meeting on November 12, 1980 in
Resolution No. 80-117 approved the water main extension
and bonding of the public improvements for Lowe ' s of
Leesburg, Lot 8, Cardinal Industrial Park .
NOW, THEREFORE, RESOLVED by the Council of the Town of
Leesburg, Virginia, as follows :
MINUTES OF NOVEMBER 26 , 1980 MEETING.
360
SECTION I . The easement as shown on Exhibit "A" , pre-
pared by Lowe ' s of Leesburg, dated October 27 , 1980, is
accepted subject to the town attorney ' s review of the
Deed of Easement and Exhibit "A" .
SECTION II . This easement acceptance in no way accepts
the facilities within these easements for maintenance
by the town .
SECTION III . The public improvements for this development
will be accepted at a later date after final inspections
and certifications by the Director of Engineering have been
completed and all other requirements satisfied.
SECTION IV. The Mayor is authorized to acknowledge this
easement on behalf of the town .
Mr. Hill said he questioned the wording of the standard form as
proposed to the committee. It sounded like we are responsible
for the original installation of the improvements - he did not
think this is what is intended - we would be responsible if we
go over the property after that. Mr. Niccolls said he directed
Mr . Shope to work with Mr. Martin to get the corrected form out
to the developer .that would not show this language. This will
be returned to them and a new instrument recorded - he did not
think this transaction had been fully completed. This resolu-
tion makes reference to being approved by the Town Attorney.
Nothing has been recorded yet. Mayor Rollins asked if they
have paid availability fees yet? Mr. Niccolls said they have
not. In the case of a facility out-of-town, the County has a
procedure where the developer has to show a certificate from
the County Health Department that there are adequate water and
sewer facilities to the premises . Unless they have an approved
well and drain field for sewer, they have to come in and have
a public water supply. Perhaps they have not finished their con-
struction plans . What is before you now is primarily site de-
velopment work. The actual building of the store and lumber
storage facilities probably will not begin for some time. When
they apply for these facilities, they will be routed through our
office for the availability fees by the Health Department. This
is routine procedure. The resolution was unanimously adopted:
Aye: Councilmembers Bos, D. Hill , M. Hill, Tolbert, Willis
and Mayor Rollins .
Nay : None.
80-128 - RESOLUTION - ACCEPTING PUBLIC IMPROVEMENTS, RELEASING
PERFORMANCE BOND AND APPROVING A MAINTENANCE
BOND FOR SECTION ONE OF PEER MANOR SUBDI-
VISION.
On motion of Mr. Bos, seconded by Mr. Willis , the following
resolution was proposed:
WHEREAS , the developer of Section 1 of Peer Manor Subdi-
vision off of Morven Park Road has completed public im-
provements in accordance with town standards and speci-
fications and these have been inspected and approved and
the as-built drawings have been submitted and approved,
THEREFORE, RESOLVED by the Council of the Town of Leesburg,
Virginia, as follows :
•
SECTION I . The public improvements for Section 1 of Peer
Manor Subdivision are accepted for public use by the town.
SECTION II. The cash performance bond is released and a
cash maintenance bond in the amount of $2 , 820 is approved.
Mr. Hill said this is one instance where one of his gripes has
been satisfied. The improvements have all been completed even
though this particular area has not developed yet. This is the
opposite of Carrvale - they have not completed their improvements
but the subdivision has been developed. He complimented the Peers
MINUTES OF NOVEMBER 26 , 1980 MEETING.
361
for their completion of improvements before the property is
sold . The resolution was unanimously adopted:
Aye: Councilmembers Bos, D. Hill, M. Hill, Tolbert, Willis
and Mayor Rollins .
Nay : None.
80-129 - RESOLUTION - AUTHORIZING THE MANAGER TO EXECUTE POLICE
TRAINING AGREEMENTS WITH POLICE OFFICERS .
On motion of Mrs . Hill , seconded by Mr. Tolbert, the follow-
ing resolution was proposed:
RESOLVED by the Council of the Town of Leesburg, Virginia,
as follows :
The manager is authorized and directed to prepare and
execute police training agreements with new-hire police
officers who have not, prior to appointment, completed
the required police basic training school . The agree-
ment shall be in a form approved by the town attorney.
CO Mrs. Hill explained that, in this agreement, the police officer
CO agrees to work for the town for one year after his training.
$25 . 00 a month for that year is withheld from his salary. At
the end of the year, if he stays he will receive this money,
Q plus interest. Should he leave in less than a year, his funds
are forfeited. Mr. Bos asked Mr. Martin if this is legal?
Q Mr. Martin said he feels this is a valid contract. Mr. Hill
felt this is fair. Mrs. Hill said he has a savings account,
so it helps him. Mr. Hill said the newest member of our police
force, Mr. Moxley, has agreed to this . The resolution was unani-
mously adopted :
Aye : Councilmembers Bos, D. Hill, M. Hill, Tolbert, Willis
NoandneM. ayor Rollins .
' Nay :
80-130 - RESOLUTION - APPROVING A GRANT APPLICATION TO THE VIR-
GINIA DEPARTMENT OF CONSERVATION AND ECONO-
MIC DEVELOPMENT, DIVISION OF LITTER CONTROL ,
FOR FUNDING OF LITTER CONTROL EQUIPMENT.
On motion of Mrs . Hill, seconded by Mr. Tolbert, the follow-
ing resolution was proposed:
WHEREAS, the Council recognizes the need for litter con-
trol within the boundaries of the Town of Leesburg; and
WHEREAS, the Litter Control Act of 1976 provides, through
the Department of Conservation and Economic Development,
Division of Litter Control, for the allocation of public
funds to be contributed through grant funding to local
litter control programs.
RESOLVED by the Council of the Town of Leesburg, Virginia,
as follows:
The Town Manager is authorized and directed to submit an
application requesting the town ' s $2 , 990 grant allocation
which, if approved, will be used for expansion of our
present litter control program.
Mr. Tolbert asked if some of this money will go to Keep Loudoun
Beautiful? Mr. Niccolls said most of this money will be used for
replacement and new containers. There was a proposal to use a
part of it to assist KLB in some of their activities - there would
be a request later for an appropriation to help with their activi-
ties. Mr. Tolbert said KLB promised to help the Garden Club with
landscaping at the Phase IV project. The resolution was unanimously
adopted:
Aye: Councilmembers Bos, D. Hill , M. Hill, Tolbert, Willis
and Mayor Rollins.
Nay : None.
MINUTES OF NOVEMBER 26, 1980 MEETING.
62 80-131 - RESOLUTION - MAKING AN APPROPRIATION.
On motion of Mr. Hill, seconded by Mr. Willis, the following
resolution was proposed:
RESOLVED by the Council of the Town of Leesburg, Virginia,
as follows :
An appropriation is made from the Utility Fund to Account
No . 20300 . 801 , Sewage Treatment Capital Outlay, Composite
Sampler and Alarm, in the amount of $5, 000 . 00 for the fis-
cal year ending June 30, 1981 .
Mayor Rollins said Mr. Shoemaker is responsible for this saving
of $30 , 000 and he should be commended other than just saying it
at this meeting . Mr. Bos thought he would certainly be qualified
for a bonus award at the end of the year. Mr. Niccolls said
Council approved $500 and $250 awards and this certainly seems
to be the type project that deserves this . Mr. Hill said he .did
not want "to steal any thunder" from Mr. Shoemaker, but he felt
that Mayor Rollinshad a lot to do with this . Apparently the
SWCB has relaxed some of its constraints on what we are supposed
to do at these plants . He knew Mayor Rollins ' efforts were directed
this way and they have evidently listened to him. Mayor Rollins
said he spent four years trying to do what he could for the people
of this Commonwealth .and this probably is a result of the relax-
ing of some of the standards by the Water Control Board. Mr.
Niccolls emphasized that this will in no way affect treatment
quality. The relaxation was that they weren 't hard-nosed when
we asked if we put in sampling equipment -and alarms could we
avoid the third-shift operation. Mayor Rollins said Mr. Hill is
saying that it would never have been approved had we gone to them
three years ago . Mr. Hill said they made some other changes down
there that allowed them to do this. The resolution was unanimously
adopted:
Aye: Councilmembers Bos, D. Hill, M. Hill, Tolbert, Willis
and Mayor Rollins .
Nay: None.
80-132 - RESOLUTION - MAKING APPROPRIATIONS FOR THE FISCAL YEAR
ENDING JUNE 30 , 1981 .
On motion of Mr. Willis , seconded by Mrs . Hill, the following
resolution was proposed :
RESOLVED by the Council of the Town of Leesburg, Virginia,
as follows :
SECTION I . Supplemental appropriations are made from the
Utility Fund as follows for the fiscal year ending June 30,
1981:
Account No . & Name Appropriation
•
20300 . 219 Auto Equipment & Repairs $10, 000
20200 . 222 Repairs to Wells 5, 000
SECTION II. A supplemental appropriation is made from the
General Fund to Account No. 14020 .285, Potter ' s Field. in
the amount of $6, 000 for the fiscal year ending June 30,
1981 .
Mr. Hill asked how much more are we going to spend at Potter ' s
Field? We haven 't paid our attorney yet for his work concerning
this . Mr. Niccolls said it is expected to total $60 , 000 . There are
34 ,000 square feet of land out there and he hopes it is worth more
than $60, 000 . Instead of 34 graves out there, as we were told, there
are 250 . Mayor Rollins asked if we have ever had this property ap-
praised? Mr. Niccolls said Yes, it was appraised at $127 , 000 about
three years ago . It was the general consensus of Council that this
matter should be resolved. Mayor Rollins asked why Automobile
363
MINUTES OF NOVEMBER 26 , 1980 MEETING.
Equipment and Repairs was so short? Mr. Niccolls said they did
not anticipate having to replace the large rubber tires on Big
Wheels - that ' s what this was for. The resolution was unanimously
adopted:
Aye: Councilmembers Bos, D. Hill , M. Hill, Tolbert, Willis
and Mayor Rollins.
Nay: None.
Mrs. Hill said Mrs . Clara Craft of Village Square Antiques
has indicated an interest in moving the Antique Show to the
III Vinegar Hill parking lot and having it two days instead of one .
On motion of Mr. Tolbert, seconded by Mr. Willis, the meeting
was adjourned at 9 : 05 P.M.
Mayor
JE-2- /
Clerk ofthe Council
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