HomeMy Public PortalAbout20200618AmendedPacketMAYOR CITY MANAGER
Shirley Sessions Dr. Shawn Gillen
CITY COUNCIL CLERK OF COUNCIL
Barry Brown, Mayor Pro Tem Jan LeViner
John Branigin
Jay Burke CITY ATTORNEY
Nancy DeVetter Edward M. Hughes
Spec Hosti
Monty Parks
CITY OF TYBEE ISLAND
P.O. Box 2749 – 403 Butler Avenue, Tybee Island, Georgia 31328-2749
(866) 786-4573 – FAX (866) 786-5737
www.cityoftybee.org
A M E N D E D A G E N D A
REGULAR MEETING OF TYBEE ISLAND CITY COUNCIL
June 18, 2020 at 6:30 PM
Please silence all cell phones during Council Meetings
Consideration of Items for Consent Agenda 6:30PM
Opening Ceremonies
Call to Order
Invocation: Susan Hill, All Saints Episcopal Church
Pledge of Allegiance
Announcements
Consideration of the approval of the minutes of the meetings of the Tybee island City Council
1. Minutes, City Council Meeting, May 28, 2020
Consideration of Boards, Commissions and Committee Appointments
2. Approval of Lenny Panzitta, Municipal Judge Pro-Tem, Tybee Island Municipal Court
3. Cate Campbell, Appointment to Main Street Board of Directors
Citizens to be Heard: Please limit comments to 3 minutes. Maximum allowable times of 5
minutes.
4. Pat Leiby, Future of the Old School and Old School Cafeteria
5. Fidelia Fowler/Barbara Hayes/LeAnne Williams: Future of the Old School and Old School
Cafeteria. Will not be in attendance. She has submitted a letter for the record.
6. Pamela Lossing: Traffic and dust problems on a portion of Solomon Avenue
Consideration of Approval of Consent Agenda
Public Hearings
7. Consideration of Renee Bridges Parking Lot in Residential Area
8. Variance: requesting to impact marshland to maintain right of way – Polk Street right of
way & 318 Polk Street – Zone C2-EC- 4-0025-01-005Y & 005Z - City of Tybee & Michael
Leonard.
9. First Reading, FY 2021, Budget
10. First Reading, 2020-2021 Millage Rate
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P.O. Box 2749 – 403 Butler Avenue, Tybee Island, Georgia 31328-2749
(866) 786-4573 – FAX (866) 786-5737
www.cityoftybee.org
11. MAY 18, 2020 PLANNING COMMISSION MINUTES
Consideration of Local Requests & Applications – Funding, Special Events, Alcohol License
12. Agenda Request: Royal Palm Tybee LLC (Existing business license/occupational tax
certificate): Alcohol License Request Beer/Wine-Package Sales Only, Consumption on
premises Prohibited, Sunday Sales
Sell in gift shop
Consideration of Bids, Contracts, Agreements and Expenditures
13. County/Wide Canal Maintenance Program, Chatham County Department of Public Works
14. This is a request for Council to award the purchase of Diesel Bypass Pumps to the low
bidder, Xylem Dewatering Solutions, for the amount of $425,772.90. Stan and I
reviewed their response and they do meet the specifications of the ITB documents and
were a responsive and responsible bidder. Peter Gulbronson
15. Budget Amendment: Funds needed to cover EOM and Korkat Invoices through year-
end. Funds needed to cover invoices from Atlantic Waste for Main Yard trash. Funds
transferred from 100-4250-54-2100, Machinery & Equipment to Contract Labor; Site
Improvements and main yard/Dump in the amount of $39,700
Council, Officials and City Attorney Considerations and Comments
16. Barry Brown: STVR/Enforcement
17. Barry Brown: Pool Moratorium
18. Nancy DeVetter: Water Rate Study and Adjustment of water/sewer fees to fund water
projects
19. Nancy DeVetter: Amendment to the Tree Ordinance
20. Nancy DeVetter: Golf Carts: Annual fees, signage and parking permits
21. Spec Hosti: Contractor Camping, Lewis Avenue, Willis Larose
Executive Session
Discuss litigation, personnel and real estate
Possible vote on litigation, personnel and real estate discussed in executive session
Adjournment
Individuals with disabilities who require certain accommodations in order to allow them to observe and/or
participate in this meeting, or who have questions regarding the accessibility of the meeting or the facilities are
required to contact Jan LeViner at 912.472.5080 promptly to allow the City to make reasonable accommodations
for those persons.
*PLEASE NOTE: Citizens wishing to speak on items listed on the agenda, other than public hearings,
should do so during the citizens to be heard section. Citizens wishing to place items on the council
meeting agenda must submit an agenda request form to the City Clerk’s office by Thursday at 5:00PM
prior to the next scheduled meeting. Agenda request forms are available outside the Clerk’s office at City
Hall and at www.cityoftybee.org.
THE VISION OF THE CITY OF TYBEE ISLAND
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P.O. Box 2749 – 403 Butler Avenue, Tybee Island, Georgia 31328-2749
(866) 786-4573 – FAX (866) 786-5737
www.cityoftybee.org
“is to make Tybee Island the premier beach community in which to live, work, and play.”
THE MISSION OF THE CITY OF TYBEE ISLAND
“is to provide a safe, secure and sustainable environment by delivering superior services through responsible
planning, preservation of our natural and historic resources, and partnership with our community to ensure
economic opportunity, a vibrant quality of life, and a thriving future.”
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City Council Minutes, May 28, 2020
Mayor Shirley Sessions called the meeting to order at 6:30PM via Zoom. Those present
were Mayor pro tem Barry Brown, Jay Burke, Monty Parks, John Branigin, Nancy
DeVetter and Spec Hosti. Also attending were Dr. Shawn Gillen, City Manager; George
Shaw, Director, Community Development; Dana Braun, Assistant City Attorney, Ellis,
Painter, Ratterree and Adams; and Janet LeViner, Clerk of Council.
Opening Ceremonies
Call to Order
Invocation: Jan LeViner, Clerk of Council
Pledge of Allegiance
Mayor Sessions placed the following on the Consent Agenda:
Minutes, City Council Meeting, May 14, 2020
Minutes, Special Meeting, May 19, 2020
City Manager admin assistant requesting funds transfer to cover current shortage
and future invoices through fiscal year end. This line item pays for legal fees from
Ellis, Painter, Ratterree and Adams. Discussion: Mayor Sessions asked Dr.
Gillen to cite the line items where the funds are being transferred from. Dr. Gillen
responded from Planning and Zoning.
Agreement: Earth Balance Corporation to implement a Sand Fence Installation
Project. Discussion: Dr. Gillen stated originally the City was hoping the
USACOE was going to implement the sand fencing on the new dunes but this did
not happen. He then spoke with Earth Balance and they are ready to implement
sand fencing and have submitted a quote for the work which is acceptable. The
funds for this will be taken from the State.
University of Georgia Agreement, National Fish and Wildlife Foundation Grant.
Discussion: Dr. Gillen stated this project will be funded by a grant that the City
is taking advantage of.
Spec Hosti made a motion to approve the consent agenda. John Branigin seconded.
Vote was unanimous to approve, 6-0.
Public Hearing
Private Parking Lot in Residential Area, Russell Bridges, 1001 Butler Avenue.
George Shaw stated this request is for one of residential parking lots that was
grandfathered to allow private parking during the summer season. The Bridges have no
citations and are requesting to renew their permit for this summer. Mr. Shaw stated Mr.
Bridges is on the call. Mayor Sessions asked how many spaces are in the lot. Mr. Braun
responded according to the site plan, 30. Mr. Hosti asked what the recommendation of
the Planning Commission was. Mr. Shaw responded this request did not go before the
Planning Commission. A notice was not issued to the Bridges for the denial and therefore
a hearing is required. Mr. Braun stated the basis for denial is failure to comply with the
terms and conditions of the license or comply with other relevant ordinances. Mr. Braun
continued there needs to be some evidence to properly deny the renewal. Mayor pro tem
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Brown stated the neighbors have complained and that is the reason he voted to deny.
Mayor Sessions asked if the neighbors have been noticed of the previous public hearing.
Mr. Shaw confirmed but is not aware of notice for the meeting tonight. Mr. Branigin
asked how the City can conduct a public hearing if the public cannot be present or speak.
Mr. Braun clarified that residents can submit statements and there are other techniques
that can be used for public input. Mayor pro tem Brown stated Council can either deny
or approve the request. Mr. Braun stated rather than voting to not renew, the motion
should have been to issue a show cause why Mayor and Council should not renew. Mayor
Sessions asked Mr. Braun for clarification of the vote before them. Mr. Braun stated what
is before them is an evidentiary hearing to show cause why this request should or should
not be approved. Mayor Sessions confirmed Mr. Bridge was not able to be at the previous
meeting due to a work conflict. Mr. Hosti recommended this be brought back at the next
meeting for a vote. Ms. DeVetter asked if there are violations or complaints. Dr. Gillen
stated no. Mr. Branigin recommended, in the future, Staff review the requests for renewal
prior to coming before Mayor and Council with recommendations for denial or approval.
Mr. Braun confirmed. Mayor Sessions made reference to a request for a parking lot in a
residential zone and that request was approved with the caveat if they received another
citation their permit would be revoked. Russell Bridges joined the conversation via
Zoom. Mr. Bridges stated he is disappointed that the request was not approved and he
was not notified that his request was denied. He continued, they have complied with the
ordinance and have never had a complaint filed nor a citation. The neighbors do not like
the parking lot in the area but they have never done anything to deserve a denial. Mr.
Braun stated this is a permitted use by ordinance. Spec Hosti made a motion to bring
back to a future City Council Meeting. Jay Burke seconded. Voting in favor were Jay
Burke, Monty Parks, John Branigin, Spec Hosti and Nancy DeVetter. Voting against was
Barry Brown. Vote was 5-1 to bring this agenda item to the next City Council meeting.
After a short discussion, Spec Hosti made a motion to bring back this agenda item on
June 11, 2020. Jay Burke seconded. Voting in favor were Jay Burke, Monty Parks, John
Branigin and Spec Hosti. Voting against were Nancy DeVetter and Barry Brown. Motion
passed 4-2. Discussion: Mr. Bridges asked that any and all information regarding
violations and citations be presented at the June 11, 2020 meeting. Mayor Sessions asked
Mr. Shaw to please provide Mr. Bridges with a copy of the minutes from the previous
public hearing based on the denial vote as well as any citations and violations. Mr. Shaw
confirmed.
Consideration of Local Requests and Applications – Alcohol License
Coco’s Sunset Grille – 1A Old US Hwy 80: add beer/wine package sales and
Sunday sales to existing alcohol license for take-out. Dana Braun asked to
speak to this agenda item. Mr. Braun stated he is not sure what the petitioner is seeking
as they are currently a restaurant and only allowed to have a consumption on premises
license. Under the Governor’s Emergency Order, the State Department of Revenue has
allowed restaurants to allow packaged sales with take-out orders. This does not include
take-out drinks but packaged wine and beer can only be sold during this time period. He
feels there is no need for this application if only to sell packaged beer and wine but if the
petitioner is requesting packaged sales after the COVID they cannot have both,
consumption on premises license and packaged sales. Mr. Shaw confirmed Coco’s have
the on premises sales as they are a restaurant. What he does not know if they are
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intending to create a separate space for a packaged store or just for COVID time period.
He is asking Mayor and Council for time to research prior to a vote. Spec Hosti made a
motion to bring back to the next City Council Meeting. Nancy DeVetter seconded.
Discussion: Mr. Branigin asked Mr. Hosti to amend his motion so that this request
would be the first item on the agenda for the Special Meeting on Wednesday, June 3,
2020. Mr. Hosti amended his motion to add this agenda item to the upcoming Special
Meeting On June 3, 2020. Nancy DeVetter accepted the amendment. Vote was
unanimous to approve, 6-0.
Council, Officials and City Attorney Considerations
Distribution of monies allocated the 4th of July Fireworks be distributed
among local businesses. Mayor Sessions stated she added this to the agenda as
there was a previous conversation regarding the distribution of the monies that would
have been used to pay for the fireworks. There was a recommendation to move those
funds to the Main Street Program so businesses could submit an application for funds.
The businesses would have to meet the criteria as set forth by the Main Street Board. A
vote was not taken and therefore she added to the agenda for further discussions and a
possible vote. Mayor pro tem Brown stated the funds could be used for infrastructure
projects. Mr. Parks stated there is $20,000 available from the Repurposed Façade Grants
to support Main Street currently. Mayor Sessions confirmed. Monty Parks would like
to make a motion to distribute the monies among the City employees. John Branigin
seconded. Discussion: Ms. DeVetter recommended the monies be allocated to the
business grant and if not used put in the general fund. Mayor pro tem Brown’s
recommendation is to leave in the general fund. Mayor Sessions asked Dr. Gillen the
number of full time employees. Dr. Gillen responded a little over 100. Mr. Parks
recommended it be divided between employees excluding Department Heads and Mayor
and Council. Mayor Sessions asked Dr. Gillen how many full time and part time
employees are currently employed at the City. Dr. Gillen responded 100 full time
employees and 12 part time employees. This does not include seasonal employees. Mr.
Parks withdrew his motion. Monty Parks made a motion to leave the money in the
general fund to be determined how it will be used in the future. Jay Burke seconded.
Voting in favor were Jay Burke, Monty Parks, John Branigin, Barry Brown, and Spec
Hosti. Voting against was Nancy DeVetter. Vote to approve, 5-1.
Status of EOM Engineering Contract. Dana Braun stated there is a Storm Water
Management Agreement with EOM that was renewed last year. After discussions with
the City Manager, City Engineer, and EOM, it was agreed, if a 90 day notice is issued
terminating the agreement, EOM will accept termination. Dr. Gillen stated there was an
agreement with EOM to test the outflow areas as well as the maintenance of the storm
water system. He stated an RFP was done to solicit for a company that could do the work
and be cost effective. GMC was selected and the contract was denied by Mayor and
Council. EOM was retained for the day to day operations for storm water management.
It is his recommendation the City do another RFP and bring back to Mayor and Council.
Mayor pro tem Brown asked if the City Engineer, Peter Gulbronson, could perform those
duties rather than hire another firm. Dr. Gillen stated Mayor and Council voted last
budget cycle to not bring that work in-house but have it contracted. At the end of the 90
days, it is his intent to bring in-house. Mr. Parks asked if their performance has been
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good. Dr. Gillen stated yes. Mayor Sessions asked who is assigned to manage the EOM
contract. Dr. Gillen responded the City Manager and/or his designee which is Mr.
Gulbronson. Spec Hosti made a motion to authorize the City Manager to issue a 90-
day Notice of Termination to EOM. Jay Burke seconded. Vote was unanimous to
approve, 6-0.
14th Street Crossover. Jay Burke stated he has met with Dr. Gillen regarding this
matter. Andy Davis owns the property adjacent to the crossover and has complaints
regarding the crossover and the sand dunes. Mr. Hosti stated he visited the property and
the crossover and dunes are intrusive and recommended changing the direction of the
crossover which would preclude visitors being able to look directly into his home. Dr.
Gillen clarified the dune is a natural dune and not a man-made dune. Mayor pro tem
Brown recommended not building the crossover. Mayor Sessions asked Dr. Gillen if the
Department of Natural Resources (DNR) has been approached with this concern. Dr.
Gillen responded in the affirmative. This would require a LOP (Letter of Permission)
from DNR for removal. He explained the crossover is directed over the lowest part of the
dune. There are other circumstances that would be affected by the removal of the
crossover which include parking. Mr. Braun stated they are many issues that need to be
considered prior to removing the crossover to include funding from DCA with the current
grant. Mayor Sessions stated her concerns with setting a precedence on the Island.
Mayor pro tem Brown recommended contacting DNR to assist in managing the dunes on
the Island. Mr. Parks stated many beach goers use that crossover due to the location of
the businesses. Mayor pro tem Brown made a motion for the City Manager to
approach the USACOE for options and to look at all reasonable options regarding the
crossover. John Branigin seconded. Vote was unanimous to approve, 6-0.
Spec Hosti made a motion to adjourn. John Branigin seconded. Vote was unanimous
to approve.
Meeting adjourned at 8:05PM.
___________________
Janet LeViner, MMC
Clerk of Council
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FY-2021 BUDGET FY-2020 FY-2020 FY-2020 FY-2019 FY-2018
FUND DEPT OBJECT ACCOUNT DESCRIPTION BUDGET REQUEST
VARIANCE
FY21 VS FY20 Current Budget
Y-T-D and
ENCUMBERED BUDGET BALANCE ACTUAL ACTUAL
100 1110 51 1100 Salaries & Wages 37,200 0 37,200 $36,000.00 $1,200.00 $37,200.00 $37,200.00
100 1110 51 1400 Employee Benefits 8,400 0 8,400 $8,100.00 $300.00 $8,400.00 $8,400.00
100 1110 51 2100 Health Insurance Benefits 500 -60 560 $446.34 $113.66 $444.12 $243.03
100 1110 51 2200 FICA Social Sec Contribution 2,827 0 2,827 $2,734.20 $92.80 $2,827.20 $2,827.20
100 1110 51 2300 FICA Medicare Contribution 661 0 661 $639.45 $21.55 $661.20 $661.20
51 Total PERSONNEL 49,588 -60 49,648 $47,919.99 $1,728.01 $49,532.52 $49,331.43
100 1110 52 2110 Garbage Charges 0 -500 500 $424.20 $75.80
100 1110 52 3100 Property & Liability Insurance 0 -97,800 97,800 $91,666.00 $6,134.00 $68,062.34 $98,800.00
100 1110 52 3220 Postage/ Freight 500 100 400 $289.28 $110.72 $256.10 $141.33
100 1110 52 3501 Travel & Related - Mayor 2,000 -2,300 4,300 $4,011.64 $288.36 $3,013.25 $2,488.00
100 1110 52 3503 Council Travel- B Brown 0 -2,300 2,300 $1,726.43 $573.57 $549.22 $928.20
100 1110 52 3506 Council travel - Monty Parks 0 -3,300 3,300 $216.00 $3,084.00 $1,898.48 $1,371.44
100 1110 52 3508 Council Travel - N DeVetter 0 -3,300 3,300 $2,187.55 $1,112.45 $0.00 $938.26
100 1110 52 3509 Council - J Burke 0 -2,300 2,300 $1,837.06 $462.94 $0.00 $520.95
100 1110 52 3513 Council Travel - J Branigan 0 -1,700 1,700 $1,479.75 $220.25 $1,146.34 $1,255.85
100 1110 52 3514 Council Travel - M Hosti 0 -2,300 2,300 $1,586.35 $713.65 $1,609.27 $0.00
100 1110 52 3600 Dues and Membership Fees 14,000 900 13,100 $13,034.49 $65.51 $12,350.26 $12,972.91
100 1110 52 3701 Education - Mayor 500 -1,500 2,000 $1,875.00 $125.00 $600.00 $0.00
100 1110 52 3703 Education - B Brown 0 -2,200 2,200 $75.00 $2,125.00 $1,100.00 $640.00
100 1110 52 3706 Education - M. Parks 0 -2,000 2,000 $740.00 $1,260.00 $1,890.00 $2,145.00
100 1110 52 3708 Education - N DeVetter 0 -2,000 2,000 $1,963.37 $36.63 $0.00 $0.00
100 1110 52 3709 Education - J Burke 0 -2,000 2,000 $1,290.00 $710.00 $0.00 $0.00
100 1110 52 3713 Education - John Branigin 0 -2,000 2,000 $1,410.00 $590.00 $915.00 $1,255.00
100 1110 52 3714 Education - M Hosti 0 -1,250 1,250 $945.00 $305.00 $0.00 $0.00
52 Total SERVICES 17,000 -127,750 144,750 $126,757.12 $17,992.88 $93,390.26 $123,456.94
100 1110 53 1100 Supplies & Materials 1,500 -250 1,750 $1,601.13 $148.87 $1,491.82 $26,430.13
100 1110 53 1210 Water/Sewer Charges 0 -700 700 $303.71 $396.29 $0.00 $0.00
100 1110 53 1230 Electricity 0 -6,500 6,500 $5,978.05 $521.95 $0.00 $0.00
100 1110 53 1310 Food - Officials & Function 5,000 -3,100 8,100 $7,666.44 $433.56 $4,257.54 $5,293.01
100 1110 53 1710 Volunteer Appreciation 600 600 0 $0.00 $0.00 $0.00 $0.00
100 1110 53 1720 Uniforms 800 500 300 $44.00 $256.00 $300.00 $899.55
53 Total SUPPLIES 7,900 -9,450 17,350 $15,593.33 $1,756.67 $6,049.36 $32,622.69
100 1110 57 2100 Flowers 600 0 600 $123.04 $476.96 $325.00 $547.99
57 Total OTHER COSTS 600 0 600 $123.04 $476.96 $325.00 $547.99
Grand Total 75,088 -137,260 212,348 $190,393.48 $21,954.52 $149,297.14 $205,959.05
FY-2021 BUDGET FY-2020 FY-2020 FY-2020 FY-2019 FY-2018
FUND DEPT OBJECT ACCOUNT DESCRIPTION BUDGET REQUEST
VARIANCE
FY21 VS FY20 Current Budget
Y-T-D and
ENCUMBERED BUDGET BALANCE ACTUAL ACTUAL
100 1130 51 1100 Salaries & Wages 59,719 0 59,719 $56,284.01 $3,434.99 $60,627.15 $56,047.65
100 1130 51 1400 Employee Benefits 3,000 0 3,000 $1,200.00 $1,800.00 $1,200.00 $1,200.00
100 1130 51 2100 Health Insurance Benefits 9,831 0 9,831 $8,897.60 $933.40 $8,691.12 $7,679.00
100 1130 51 2200 FICA Social Sec Contribution 3,912 0 3,912 $3,457.39 $454.61 $3,686.70 $3,428.34
100 1130 51 2300 FICA Medicare Contribution 915 0 915 $808.58 $106.42 $862.21 $801.79
100 1130 51 2400 Retirement Contributions 6,027 0 6,027 $4,500.76 $1,526.24 $5,254.04 $5,628.60
100 1130 51 2700 Workers Compensation 202 0 202 $184.00 $18.00 $182.00 $168.30
100 1130 51 2910 Wellness Incentive 900 525 375 $0.00 $375.00 $0.00 $0.00
51 Total PERSONNEL 84,506 525 83,981 $75,332.34 $8,648.66 $80,503.22 $74,953.68
100 1130 52 1110 Recodification Service 3,500 0 3,500 $2,166.54 $1,333.46 $1,933.35 $3,708.63
100 1130 52 1125 Election Expense 4,050 0 4,050 $285.00 $3,765.00 $0.00 $0.00
100 1130 52 2110 Garbage Charges 0 -50 50 $11.70 $38.30 $0.00 $0.00
100 1130 52 3100 Property/Liability Insurance 0 -400 400 $333.33 $66.67 $416.67 $400.00
100 1130 52 3300 Advertising 1,000 -800 1,800 $1,663.16 $136.84 $490.00 $499.84
100 1130 52 3500 Travel & Related Expenses 3,000 -1,570 4,570 $4,447.31 $122.69 $4,755.45 $3,977.59
100 1130 52 3600 Dues & Fees 300 0 300 $234.14 $65.86 $272.47 $293.35
100 1130 52 3700 Education & Training 1,280 300 980 $683.00 $297.00 $2,119.89 $3,139.97
100 1130 52 3930 Record Management 1,500 1,000 500 $0.00 $500.00 $75.00 $0.00
52 Total SERVICES 14,630 -1,520 16,150 $9,824.18 $6,325.82 $10,062.83 $12,019.38
100 1130 53 1100 Supplies & Materials 1,000 0 1,000 $1,000.00 $0.00 $1,000.00 $999.53
100 1130 53 1115 Supplies - Mayors Motorcade 400 0 400 ($100.00)$500.00 $387.98 $252.78
100 1130 53 1150 Supplies/Materials - Events 0 -3,000 3,000 $1,552.75 $1,447.25 $0.00 $0.00
100 1130 53 1160 Youth Council Expense 10,000 0 10,000 $9,740.39 $259.61 $0.00 $0.00
100 1130 53 1210 Water/Sewer Charges 0 -40 40 $7.70 $32.30 $0.00 $0.00
100 1130 53 1230 Electricity 0 -200 200 $164.70 $35.30 $0.00 $0.00
100 1130 53 1720 Uniforms 300 100 200 $116.04 $83.96 $200.00 $151.89
53 Total SUPPLIES 11,700 -3,140 14,840 $12,481.58 $2,358.42 $1,587.98 $1,404.20
TOTAL 110,836 -4,135 114,971 $97,638.10 $17,332.90 $92,154.03 $88,377.26
CITY COUNCIL
CLERK OF COUNCIL
GENERAL FUND 100 - EXPENDITURES
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FY-2021 BUDGET FY-2020 FY-2020 FY-2020 FY-2019 FY-2018
FUND DEPT OBJECT ACCOUNT DESCRIPTION BUDGET REQUEST
VARIANCE
FY21 VS FY20 CURRENT BUDGET
Y-T-D and
ENCUMBERED BUDGET BALANCE ACTUAL ACTUAL
100 1320 51 1100 Salaries & Wages 167,603 -866 168,469 $154,413.28 $14,055.72 $169,916.84 $169,214.48
100 1320 51 1200 Part Time/Seasonal 0 0 0 $0.00 $0.00 $22,222.42 $14,501.50
100 1320 51 1300 Overtime 500 0 500 $77.97 $422.03 $405.12 $520.87
100 1320 51 1400 Employee Benefits 1,200 0 1,200 $1,200.00 $0.00 $1,200.00 $1,200.00
100 1320 51 2100 Health Insurance Benefits 37,132 -5,011 42,143 $27,416.57 $14,726.43 $34,116.11 $30,881.80
100 1320 51 2200 FICA Social Sec Contribution 10,608 11 10,597 $9,394.86 $1,202.14 $11,356.85 $14,427.07
100 1320 51 2300 FICA Medicare Contribution 2,481 3 2,478 $2,229.11 $248.89 $2,768.57 $3,374.06
100 1320 51 2400 Retirement Contributions 14,675 -252 14,927 $8,330.74 $6,596.26 $16,287.00 $11,729.24
100 1320 51 2700 Workers Compensation 856 132 724 $797.00 ($73.00)$1,161.00 $764.29
100 1320 51 2910 Wellness Incentive 1,800 1,050 750 $450.00 $300.00 $0.00 $0.00
51 Total PERSONNEL 236,855 -4,933 241,788 $204,309.53 $37,478.47 $259,433.91 $246,613.31
100 1320 52 1201 Studies, Surveys, Consult 25,000 0 25,000 $22,445.85 $2,554.15 $1,500.00 $0.00
100 1320 52 1300 Contract Services 69,000 50,516 18,484 $15,895.30 $2,588.70 $11,729.60 $17,440.59
100 1320 52 1310 Contract Services - Engineer 0 -14,100 14,100 $13,153.00 $947.00 $35,567.41 $8,788.57
100 1320 52 2110 Garbage Charges 0 -50 50 $33.40 $16.60
100 1320 52 2320 Rental - Equipment & Vehicle 4,000 -300 4,300 $285.00 $4,015.00 $3,875.28 $10,844.32
100 1320 52 3100 Property/Liability Insurance 9,500 4,000 5,500 $2,666.66 $2,833.34 $400.00 $1,009.00
100 1320 52 3220 Postage/ Freight 2,000 250 1,750 $479.90 $1,270.10 $1,068.36 $2,455.29
100 1320 52 3300 Advertising 0 -200 200 $40.00 $160.00 $200.00 $135.00
100 1320 52 3500 Travel & Related Expenses 4,500 750 3,750 $3,648.62 $101.38 $3,390.54 $3,196.43
100 1320 52 3600 Dues & Fees 2,500 0 2,500 $1,414.88 $1,085.12 $1,800.20 $5,010.10
100 1320 52 3700 Education & Training 3,500 0 3,500 $995.00 $2,505.00 $975.00 $785.00
52 Total SERVICES 120,000 40,866 79,134 $61,057.61 $18,076.39 $60,506.39 $49,664.30
100 1320 53 1100 Supplies & Materials 4,400 1,100 3,300 $2,889.94 $410.06 $919.04 $3,133.66
100 1320 53 1125 Supplies & Material Project 0 0 0 $0.00 $0.00 $17,610.29 $14,139.00
100 1320 53 1210 Water/Sewer Charges 0 -50 50 $24.53 $25.47 $30.03 $32.89
100 1320 53 1230 Electricity 0 -1,600 1,600 $470.30 $1,129.70 $554.87 $3,191.87
100 1320 53 1270 Gasoline & Diesel Fuel 0 0 0 $0.00 $0.00 $0.00 $0.00
100 1320 53 1310 Food - Officials & Function 2,800 0 2,800 $1,847.02 $952.98 $873.00 $1,569.96
100 1320 53 1600 Small equipment 300 0 300 $0.00 $300.00 $0.00 $12,614.65
100 1320 53 1702 Signs 8,000 4,900 3,100 $3,007.50 $92.50 $14,691.39 $0.00
100 1320 53 1720 Uniforms 600 0 600 $0.00 $600.00 $1,009.45 $280.01
53 Total SUPPLIES 16,100 4,350 11,750 $8,239.29 $3,510.71 $35,688.07 $34,962.04
100 1320 54 1410 Infrastructure 0 0 0 $7,415.50 ($7,415.50)$135,739.50 ($2,365.13)
54 Total CAPITAL OUTLAY 0 0 0 $7,415.50 ($7,415.50)$135,739.50 ($2,365.13)
Grand Total 372,955 40,283 332,672 $281,021.93 $51,650.07 $491,367.87 $328,874.52
CITY MANAGER
20200618AmendedPacket Page 53 of 158 2020061016/jrl
FY-2021 BUDGET FY-2020 FY-2020 FY-2020 FY-2019 FY-2018
FUND DEPT OBJECT ACCOUNT DESCRIPTION BUDGET REQUEST
VARIANCE
FY21 VS FY20 CURRENT BUDGET
Y-T-D and
ENCUMBERED BUDGET BALANCE ACTUAL ACTUAL
100 1510 51 1100 Salaries & Wages 304,561 -57,414 361,975 $246,984.01 $114,990.99 $260,118.46 $313,802.45
100 1510 51 1300 Overtime 11,000 0 11,000 $20,222.39 ($9,222.39)$3,947.70 $2,939.18
100 1510 51 1400 Employee Benefits 2,400 -1,200 3,600 $1,500.00 $2,100.00 $2,400.00 $3,150.00
100 1510 51 2100 Health Insurance Benefits 69,410 -2,059 71,469 $41,771.17 $29,697.83 $39,977.57 $49,246.88
100 1510 51 2200 FICA Social Sec Contribution 19,931 -4,660 24,591 $16,289.88 $8,301.12 $16,308.71 $19,458.31
100 1510 51 2300 FICA Medicare Contribution 4,661 -1,090 5,751 $3,809.73 $1,941.27 $3,716.08 $4,554.79
100 1510 51 2400 Retirement Contribution 20,530 -10,467 30,997 $19,846.75 $11,150.25 $32,150.20 $26,881.25
100 1510 51 2600 Unemployment Insurance 0 -2,310 2,310 $2,310.00 $0.00 $0.00 $0.00
100 1510 51 2700 Workers Compensation 1,029 -241 1,270 $936.00 $334.00 $961.00 $777.19
100 1510 51 2910 Wellness Incentive 4,500 2,250 2,250 $859.00 $1,391.00 $747.00 $1,019.00
51 Total PERSONNEL 438,022 -77,191 515,213 $354,528.93 $160,684.07 $360,326.72 $421,829.05
100 1510 52 1105 County Tax Billing Admin 25,000 0 25,000 $20,166.82 $4,833.18 $21,191.08 $28,450.00
100 1510 52 1221 Audit Accounting Fees 31,000 -6,000 37,000 $29,000.00 $8,000.00 $30,000.00 $28,450.00
100 1510 52 1300 Service Contracts 5,000 5,000 0 $0.00 $0.00 $28,165.00 $5,470.37
100 1510 52 2110 Garbage Charges 0 -200 200 $103.53 $96.47 $106.79 $106.46
100 1510 52 2201 Repair/Maint Buildings 0 0 0 $0.00 $0.00 $106.79 $106.46
100 1510 52 3100 Property & Liability Insurance 0 -3,500 3,500 $2,599.33 $900.67 $4,000.00 $1,916.66
100 1510 52 3220 Postage & Freight 1,700 -400 2,100 $1,419.95 $680.05 $1,529.48 $1,429.63
100 1510 52 3300 Advertising 4,500 -700 5,200 $1,445.00 $3,755.00 $3,068.16 $3,879.32
100 1510 52 3400 Printing & Binding 0 -1,300 1,300 $0.00 $1,300.00 $0.00 $0.00
100 1510 52 3500 Travel & Related 13,000 -3,650 16,650 $10,753.87 $5,896.13 $13,668.42 $12,917.66
100 1510 52 3600 Dues and Fees 1,600 -100 1,700 $920.93 $779.07 $1,079.88 $1,065.30
100 1510 52 3700 Education and Training 20,000 12,000 8,000 $5,905.00 $2,095.00 $6,762.00 $9,403.00
100 1510 52 3850 Contract Labor 5,000 -3,500 8,500 $7,187.29 $1,312.71 $3,961.79 $6,949.25
100 1510 52 3990 Service Charges, Late Fee 230,000 217,000 13,000 $9,112.55 $3,887.45 $14,053.38 $15,937.30
52 Total SERVICES 336,800 214,650 122,150 $88,614.27 $33,535.73 $127,692.77 $116,081.41
100 1510 53 1100 Supplies & Materials 6,000 -2,200 8,200 $2,905.51 $5,294.49 $5,391.48 $6,163.43
100 1510 53 1210 Water/Sewer Charges 0 -150 150 $59.71 $90.29 $66.72 $76.92
100 1510 53 1230 Electricity 0 -3,000 3,000 $1,175.86 $1,824.14 $1,387.33 $1,477.33
100 1510 53 1310 Food and Functions 0 -400 400 $0.00 $400.00 $67.74 $63.85
100 1510 53 1400 Books/Periodicals 0 -1,000 1,000 $288.00 $712.00 $60.00 $239.00
100 1510 53 1600 Small Equipment 3,000 406 2,594 $468.94 $2,125.06 $1,897.31 $7,850.30
100 1510 53 1703 Cash - Over/Short Deposit(50 -50 100 $90.20 $9.80 ($2.28)($88.70)
100 1510 53 1720 Uniforms 1,400 -300 1,700 $0.00 $1,700.00 $1,042.57 $928.09
53 Total SUPPLIES 10,450 -6,694 17,144 $4,988.22 $12,155.78 $9,910.87 $16,710.22
100 1510 54 1315 Building Improvements 0 -100,000 100,000 $14,010.40 $85,989.60 $6,300.00 $0.00
100 1510 54 2100 Machinery & Equipment 0 0 0 $0.00 $0.00 $0.00 $0.00
54 Total CAPITAL 0 -100,000 100,000 $14,010.40 $85,989.60 $6,300.00 $0.00
100 1510 55 1010 Indirect Allocation - Ac -208,586 0 -208,586 ($179,686.00)($28,900.00)($183,960.00)($183,960.00)
54 Total INTERDEPARTMENT -208,586 0 -208,586 ($179,686.00)($28,900.00)($183,960.00)($183,960.00)
1510 Grand Total 576,686 30,765 545,921 $282,455.82 $263,465.18 $320,270.36 $370,660.68
FINANCE
20200618AmendedPacket Page 54 of 158 2020061016/jrl
FY-2021 BUDGET FY-2020 FY-2020 FY-2020 FY-2019 FY-2018
FUND DEPT OBJECT ACCOUNT DESCRIPTION BUDGET REQUEST
VARIANCE
FY21 VS FY20 CURRENT BUDGET
Y-T-D and
ENCUMBERED BUDGET BALANCE ACTUAL ACTUAL
100 1530 52 1203 Legal/Lawsuits/All Depts 300,000 -14,000 314,000 $262,165.58 $51,834.42 $244,808.81 $189,983.33
100 1530 52 1204 Legal/Ethics Committee 3,000 0 3,000 $1,500.00 $1,500.00 $2,647.00 $0.00
52 Total SERVICES 303,000 -14,000 317,000 $263,665.58 $53,334.42 $247,455.81 $189,983.33
100 1530 55 5500 Insurance Deductibles - GIRMA 15,000 -7,500 22,500 $19,906.99 $2,593.01 $24,252.55 $2,500.00
55 Total OTHER COSTS 15,000 -7,500 22,500 $19,906.99 $2,593.01 $24,252.55 $2,500.00
Grand Total 318,000 -21,500 339,500 $283,572.57 $55,927.43 $271,708.36 $192,483.33
FY-2021 BUDGET FY-2020 FY-2020 FY-2020 FY-2019 FY-2018
FUND DEPT OBJECT ACCOUNT DESCRIPTION BUDGET REQUEST
VARIANCE
FY21 VS FY20 CURRENT BUDGET
Y-T-D and
ENCUMBERED BUDGET BALANCE ACTUAL ACTUAL
100 1535 51 1100 Salaries & Wages 140,035 -603 140,638 $139,485.59 $1,152.41 $147,361.55 $124,309.59
100 1535 51 1300 Overtime 3,500 -3,500 7,000 $2,632.19 $4,367.81 $2,519.77 $1,603.68
100 1535 51 1400 Employee Benefits 12,600 6,600 6,000 $7,000.00 ($1,000.00)$6,750.00 $6,000.00
100 1535 51 2100 Health Insurance Benefits 27,637 2,028 25,609 $25,675.62 ($66.62)$21,863.78 $19,534.43
100 1535 51 2200 FICA Social Sec Contribution 9,600 -2,198 11,798 $9,156.75 $2,641.25 $9,577.30 $8,106.39
100 1535 51 2300 FICA Medicare Contribution 2,245 -586 2,831 $2,141.48 $689.52 $2,239.86 $1,895.84
100 1535 51 2400 Retirement Contributions 16,045 2,942 13,103 $9,784.83 $3,318.17 $12,166.92 $11,995.32
100 1535 51 2700 Workers Compensation 495 -130 625 $476.00 $149.00 $409.00 $362.04
100 1535 51 2910 Wellness Incentive 1,800 1,050 750 $0.00 $750.00 $0.00 $0.00
51 Total PERSONNEL 213,957 5,603 208,354 $196,352.46 $12,001.54 $202,888.18 $173,807.29
100 1535 52 1300 Service Contracts 375,000 18,300 356,700 $348,702.06 $7,997.94 $276,397.67 $287,708.80
100 1535 52 1310 Software (set up cost laserfiche)21,000 21,000 0 $0.00 $0.00 $0.00 $0.00
100 1535 52 2110 Garbage Charges 0 -50 50 $43.40 $6.60 $51.52 $48.72
100 1535 52 2201 Repair/Maintenance-Buildings 0 -4,100 4,100 $1,512.29 $2,587.71 $4,739.75 $6,620.40
100 1535 52 2203 Repair/Maintenance - Equip 20,000 4,908 15,092 $12,241.90 $2,850.10 $13,021.28 $19,001.20
100 1535 52 2320 Rental/Lease- Equipment 24,000 -4,730 28,730 $22,147.67 $6,582.33 $21,351.80 $26,165.05
100 1535 52 3100 Property & Liability Insurance 2,800 1,134 1,666 $1,666.00 $0.00 $2,000.00 $950.00
100 1535 52 3201 Telephone/Internet Costs 100,000 -42,978 142,978 $102,666.20 $40,311.80 $111,981.09 $83,302.53
100 1535 52 3220 Postage/Freight 0 0 0 $0.00 $0.00 $227.01 $0.00
100 1535 52 3500 Travel & Related 0 -522 522 $521.40 $0.60 $1,549.12 $0.00
100 1535 52 3600 Dues and fees 0 0 0 $29.22 ($29.22)$140.00
100 1535 52 3700 Education & Training 0 -1,022 1,022 $1,021.69 $0.31 $436.31 $998.00
100 1535 52 3850 Contract Services 10,000 6,500 3,500 $2,666.34 $833.66 $990.00 $1,300.00
52 Total SERVICES 552,800 -1,560 554,360 $493,218.17 $61,141.83 $432,745.55 $426,234.70
100 1535 53 1100 Supplies & Materials 1,500 -2,848 4,348 $3,355.58 $992.42 $485.93 ($257.85)
100 1535 53 1210 Water/Sewer Charges 0 -70 70 $31.05 $38.95 $34.73 $48.06
100 1535 53 1230 Electricity 0 -900 900 $611.55 $288.45 $721.54 $768.36
100 1535 53 1600 Small Equipment 45,000 9,852 35,148 $34,835.89 $312.11 $31,233.66 $27,722.31
100 1535 53 1720 Uniforms 400 183 217 $216.12 $0.88 $0.00 $0.00
53 Total SUPPLIES 46,900 6,217 40,683 $39,050.19 $1,632.81 $32,475.86 $28,280.88
100 1535 54 2100 Machinery & Equipment 0 0 0 $0.00 $0.00 $0.00 $0.00
100 1535 54 2400 Computers 0 -20,000 20,000 $19,330.98 $669.02 $14,002.65 $0.00
100 1535 54 2500 Capital Software Purchase 0 -55,027 55,027 $55,027.00 $0.00 $0.00 $19,129.00
54 Total CAPITAL OUTLAY 0 -75,027 75,027 $74,357.98 $669.02 $14,002.65 $19,129.00
Grand Total 813,657 -64,767 878,424 $802,978.80 $75,445.20 $682,112.24 $647,451.87
INFORMATION TECHNOLOGY
LEGAL
20200618AmendedPacket Page 55 of 158 2020061016/jrl
FY-2021 BUDGET FY-2020 FY-2020 FY-2020 FY-2019 FY-2018
FUND DEPT OBJECT ACCOUNT DESCRIPTION BUDGET REQUEST
VARIANCE
FY21 VS FY20 CURRENT BUDGET
Y-T-D and
ENCUMBERED BUDGET BALANCE ACTUAL ACTUAL
100 1540 51 1100 Salaries & Wages 79,136 0 79,136 $71,696.56 $7,439.44 $76,736.23 $68,769.00
100 1540 51 1300 Overtime 0 0 0 $0.00 $0.00 $0.00 $0.00
100 1540 51 1400 Employee Benefits 3,000 0 3,000 $3,000.00 $0.00 $3,000.00 $3,000.00
100 1540 51 2100 Health Insurance Benefits 9,858 0 9,858 $8,972.67 $885.33 $8,743.38 $7,689.46
100 1540 51 2200 FICA Social Sec Contribution 5,116 0 5,116 $4,569.62 $546.38 $4,888.39 $4,392.91
100 1540 51 2300 FICA Medicare Contribution 1,196 0 1,196 $1,068.72 $127.28 $1,143.27 $1,027.39
100 1540 51 2400 Retirement Contributions 6,420 0 6,420 $5,070.45 $1,349.55 $6,261.48 $6,232.68
100 1540 51 2700 Workers Compensation 264 0 264 $243.00 $21.00 $220.00 $186.38
100 1540 51 2900 Wellness Benefits 2,000 0 2,000 $0.00 $2,000.00 $1,029.85 $2,693.20
100 1540 51 2910 Wellness Incentive 900 525 375 $541.00 ($166.00)$115.00 $50.00
100 1540 51 2920 Employee Safety Program 2,000 0 2,000 $0.00 $2,000.00 $0.00 $0.00
51 Total PERSONNEL 109,890 525 109,365 $95,162.02 $14,202.98 $102,137.60 $94,041.02
100 1540 52 1120 Management Support Activities 4,000 -1,000 5,000 $3,832.74 $1,167.26 $2,106.25 $1,700.00
100 1540 52 1231 Drug Testing 5,000 0 5,000 $4,067.87 $932.13 $4,848.03 $3,775.63
100 1540 52 1275 Employee Assistance Expense 3,000 0 3,000 $3,000.00 $0.00 $3,000.00 $3,000.00
100 1540 52 1300 Contract Services 1,800 -35,200 37,000 $9,250.00 $27,750.00 $0.00 $0.00
100 1540 52 2110 Garbage 0 -30 30 $25.40 $4.60 $30.13 $28.44
100 1540 52 3100 Property & Liability Insurance 0 -300 300 $250.00 $50.00 $300.00 $280.00
100 1540 52 3220 Postage 200 0 200 $167.20 $32.80 $202.22 $190.63
100 1540 52 3300 Advertising 1,000 0 1,000 $958.00 $42.00 $203.00 $761.00
100 1540 52 3500 Travel & Related Expenses 1,300 0 1,300 $848.40 $451.60 $749.00 $1,007.00
100 1540 52 3600 Dues and Fees 600 0 600 $523.61 $76.39 $320.67 $372.33
100 1540 52 3700 Education & Training 1,100 0 1,100 $974.00 $126.00 $1,020.00 $1,437.00
100 1540 52 3725 Education & Training -Internal 2,000 0 2,000 $50.00 $1,950.00 $2,199.00 $0.00
100 1540 52 3850 Contract Services 0 -1,800 1,800 $1,425.40 $374.60 $1,691.00 $1,434.82
52 Total SERVICES 20,000 -38,330 58,330 $25,372.62 $32,957.38 $16,669.30 $13,986.85
100 1540 53 1100 Supplies & Materials 1,500 0 1,500 $1,437.85 $62.15 $262.96 $1,096.74
100 1540 53 1150 Wellness Program Supplies 12,000 10,000 2,000 $561.78 $1,438.22 $526.33 $0.00
100 1540 53 1210 Water Sewer Charges 0 -40 40 $18.19 $21.81 $20.29 $25.03
100 1540 53 1230 Electricity 0 -400 400 $357.58 $42.42 $421.90 $449.30
100 1540 53 1312 Employee Appreciation 6,000 0 6,000 $5,000.41 $999.59 $1,777.13 $1,845.99
100 1540 53 1710 Employee Appreciation Award 500 0 500 $192.79 $307.21 $70.18 $246.27
100 1540 53 1720 Uniforms 200 200 0 $0.00 $0.00 $196.76 $175.00
53 Total SUPPLIES 20,200 9,760 10,440 $7,568.60 $2,871.40 $3,275.55 $3,838.33
100 1540 57 2012 United Way Coastal Empire 3,000 0 3,000 $1,722.00 $1,278.00 $1,892.50 $2,762.48
100 1540 57 2100 Flowers 300 0 300 $0.00 $300.00 $0.00 $0.00
57 Total PAYMENT TO OTHERS 3,300 0 3,300 $1,722.00 $1,578.00 $1,892.50 $2,762.48
Grand Total 153,390 -28,045 181,435 $129,825.24 $51,609.76 $123,974.95 $114,628.68
FY-2021 BUDGET FY-2020 FY-2020 FY-2020 FY-2019 FY-2018
FUND DEPT OBJECT ACCOUNT DESCRIPTION BUDGET REQUEST
VARIANCE
FY21 VS FY20 CURRENT BUDGET
Y-T-D and
ENCUMBERED BUDGET BALANCE ACTUAL ACTUAL
100 2650 51 1100 Salaries & Wages 164,750 980 163,770 $151,079.50 $12,690.50 $161,259.25 $87,191.25
100 2650 51 1300 Overtime 2,000 0 2,000 $444.19 $1,555.81 $3,066.59 $2,160.12
100 2650 51 1400 Employee Benefits 2,400 0 2,400 $2,400.00 $0.00 $1,200.00 $0.00
100 2650 51 2100 Health Insurance Benefits 32,194 -1,025 33,219 $30,096.34 $3,122.66 $29,435.28 $18,426.22
100 2650 51 2200 FICA Social Sec Contribution 10,655 159 10,496 $9,504.58 $991.42 $10,193.09 $5,597.65
100 2650 51 2300 FICA Medicare Contribution 2,492 37 2,455 $2,222.94 $232.06 $2,383.93 $1,309.14
100 2650 51 2400 Retirement Contributions 13,965 4,472 9,493 $9,493.00 $0.00 $8,551.56 $9,675.00
100 2650 51 2700 Workers Compensation 550 8 542 $454.00 $88.00 $186.00 $264.48
100 2650 51 2910 Wellness Incentive 2,700 1,575 1,125 $1,482.00 ($357.00)$879.00 $470.00
51 Total PERSONNEL 231,706 6,206 225,500 $207,176.55 $18,323.45 $217,154.70 $125,093.86
100 2650 52 1101 Legal - Judge 2,400 -1,600 4,000 $2,400.00 $1,600.00 $2,400.00 $2,400.00
100 2650 52 1111 Contract Services - Interpreter 500 -700 1,200 $352.00 $848.00 $0.00 $0.00
100 2650 52 1211 Legal - Prosecutor 7,000 0 7,000 $4,841.67 $2,158.33 $0.00 $0.00
100 2650 52 1212 Legal - Public Defender 12,500 0 12,500 $7,927.69 $4,572.31 $0.00 $0.00
100 2650 52 1300 Service Contracts 1,500 0 1,500 $0.00 $1,500.00 $3,578.00 $232.00
100 2650 52 1385 Custody - Food Supplies 500 0 500 $198.41 $301.59 $259.63 $425.68
100 2650 52 2130 Custodial 0 -2,250 2,250 $2,029.35 $220.65 $2,249.09 $0.00
100 2650 52 2325 Armored Car Service 9,000 0 9,000 $7,744.91 $1,255.09 $8,450.16 $0.00
100 2650 52 3100 Property/Liability Insurance 0 -1,000 1,000 $1,000.00 $0.00 $500.00 $200.00
100 2650 52 3220 Postage & Freight 900 -100 1,000 $704.10 $295.90 $700.31 $0.00
100 2650 52 3500 Travel & Related Expenses 3,000 -1,000 4,000 $1,380.62 $2,619.38 $1,605.38 $1,238.61
100 2650 52 3600 Dues & Fees 500 -500 1,000 $333.00 $667.00 $308.00 $0.00
100 2650 52 3700 Education & Training 3,000 -2,000 5,000 $2,967.00 $2,033.00 $1,575.00 $2,375.00
100 2650 52 3901 Credit Card Service Charge 0 -12,000 12,000 $7,457.95 $4,542.05 $13,419.96 $239.72
52 Total SERVICES 40,800 -21,150 61,950 $39,336.70 $22,613.30 $35,045.53 $7,111.01
100 2650 53 1100 Supplies & Materials 3,500 -2,000 5,500 $1,511.34 $3,988.66 $6,369.60 $299.66
100 2650 53 1400 Books/Periodicals 0 -700 700 $687.54 $12.46 $613.88 $548.10
100 2650 53 1600 Small Equipment 600 -550 1,150 $343.98 $806.02 $1,132.04 $0.00
100 2650 53 1703 Cash- Over/Short 50 -50 100 $0.00 $100.00 $0.00 $0.00
100 2650 53 1720 Uniforms 600 0 600 $401.49 $198.51 $670.34 $0.00
53 Total SUPPLIES 4,750 -3,300 8,050 $2,944.35 $5,105.65 $8,785.86 $847.76
Grand Total 277,256 -18,244 295,500 $249,457.60 $46,042.40 $260,986.09 $133,052.63
FY-2021 BUDGET FY-2020 FY-2020 FY-2020 FY-2019 FY-2018
FUND DEPT OBJECT ACCOUNT DESCRIPTION BUDGET REQUEST
VARIANCE
FY21 VS FY20 CURRENT BUDGET
Y-T-D and
ENCUMBERED BUDGET BALANCE ACTUAL ACTUAL
100 3210 51 1100 Salaries & Wages 1,591,001 77,798 1,513,203 $1,315,212.98 $197,990.02 $1,335,863.56 $1,277,298.81
100 3210 51 1200 Part Time/Seasonal Wages 100,004 0 100,004 $104,295.14 ($4,291.14)$108,439.05 $68,146.66
HUMAN RESOURCES
MUNICIPAL COURT
POLICE ADMINISTRATION20200618AmendedPacketPage 56 of 158 2020061016/jrl
100 3210 51 1300 Overtime 120,000 -72,000 192,000 $121,261.96 $70,738.04 $138,837.85 $90,487.35
100 3210 51 1400 Employee Benefits 9,600 -1,200 10,800 $10,200.00 $600.00 $12,650.00 $7,700.00
100 3210 51 2100 Health Insurance Benefits 353,886 19,903 333,983 $280,065.78 $53,917.22 $274,136.60 $233,864.53
100 3210 51 2200 FICA Social Sec Contribution 114,719 4,919 109,800 $96,094.86 $13,705.14 $98,638.01 $90,240.97
100 3210 51 2300 FICA Medicare Contribution 26,829 1,111 25,718 $22,473.82 $3,244.18 $23,068.61 $21,105.05
100 3210 51 2400 Retirement Contributions 121,034 8,637 112,397 $100,042.03 $12,354.97 $120,649.80 $120,268.08
100 3210 51 2700 Workers Compensation 101,640 4,670 96,970 $95,559.00 $1,411.00 $76,851.00 $70,646.10
100 3210 51 2910 Wellness Incentive 29,700 18,450 11,250 $1,124.00 $10,126.00 $226.00 $139.00
51 Total PERSONNEL 2,568,413 62,288 2,506,125 $2,146,329.57 $359,795.43 $2,189,360.48 $1,979,896.55
100 3210 52 1225 Physical Evaluations 2,500 209 2,291 $2,291.00 $0.00 $295.00 $1,575.00
100 3210 52 1300 Equip Service Contracts 33,000 -2,434 35,434 $32,512.36 $2,921.64 $18,137.24 $15,324.74
100 3210 52 1316 Contract Services - Cameras 67,000 23,100 43,900 $32,773.47 $11,126.53 $18,808.27 $0.00
100 3210 52 2110 Garbage Charges 0 -765 765 $610.62 $154.38 $708.32 $669.24
100 3210 52 2130 Custodial 9,000 0 9,000 $4,855.48 $4,144.52 $6,234.62 $8,995.78
100 3210 52 2201 Repair/Maintenance-Bldgs 8,375 0 8,375 $8,353.14 $21.86 $7,850.39 $9,771.77
100 3210 52 2203 Repair/Maintenance-Equip 5,000 0 5,000 $3,019.27 $1,980.73 $4,721.43 $6,548.77
100 3210 52 2320 Rent-Equip & Vehicles 0 -2,000 2,000 $280.10 $1,719.90 $1,700.10 $2,042.54
100 3210 52 2321 Rental - Leased Vehicle Program 0 -126,000 126,000 $102,470.68 $23,529.32 $3,435.80 $0.00
100 3210 52 3100 Property & Liability Insurance 66,000 -9,000 75,000 $65,464.17 $9,535.83 $75,176.17 $77,509.35
100 3210 52 3201 Telephone/ communications 0 -150 150 $0.00 $150.00 $75.05 $150.00
100 3210 52 3220 Postage/Freight 850 0 850 $629.36 $220.64 $453.72 $843.93
100 3210 52 3500 Travel & Related Expenses 30,000 0 30,000 $29,153.75 $846.25 $38,252.44 $43,178.09
100 3210 52 3600 Dues, Fees, Tags & Titles 1,600 -1,700 3,300 $2,650.80 $649.20 $1,548.67 $1,536.33
100 3210 52 3602 Certifications 1,500 -500 2,000 $1,936.00 $64.00 $1,348.00 $429.00
100 3210 52 3700 Education &Training 11,000 -7,515 18,515 $18,320.67 $194.33 $10,398.52 $11,280.44
52 Total SERVICES 235,825 -126,755 362,580 $305,320.87 $57,259.13 $189,143.74 $179,854.98
100 3210 53 1100 Supplies & Materials 11,000 500 10,500 $7,249.77 $3,250.23 $9,170.55 $13,899.27
100 3210 53 1103 Investigation & I.D. Supplies 2,500 0 2,500 $2,491.06 $8.94 $2,369.00 $1,198.87
100 3210 53 1115 Supplies - Ammunition 9,000 0 9,000 $8,779.15 $220.85 $8,339.10 $0.00
100 3210 53 1185 Community Police Programs 2,625 800 1,825 $1,813.59 $11.41 $2,932.32 $2,275.71
100 3210 53 1190 Animal Control Supplies 0 0 0 $0.00 $0.00 $135.19 $142.22
100 3210 53 1191 Animal Control Costs 0 -100 100 $100.00 $0.00 $100.00 $100.00
100 3210 53 1210 Water/Sewer Charges 0 -700 700 $543.90 $156.10 $727.59 $637.34
100 3210 53 1230 Electricity 0 -25,500 25,500 $22,542.72 $2,957.28 $25,666.19 $22,766.67
100 3210 53 1270 Gasoline & Diesel Fuel 60,000 7,000 53,000 $42,967.10 $10,032.90 $65,115.66 $58,089.08
100 3210 53 1310 Food - Officials & Function 0 -3,900 3,900 $2,882.77 $1,017.23 $2,483.29 $2,160.45
100 3210 53 1385 Custody - Food Supplies 0 -60 60 $58.41 $1.59 $0.00 $0.00
100 3210 53 1600 Small equipment 11,000 1,834 9,166 $6,747.03 $2,418.97 $10,768.83 $15,233.25
100 3210 53 1601 Safety Equipment 15,400 500 14,900 $11,938.75 $2,961.25 $21,757.45 $15,680.65
100 3210 53 1603 Protective Gear 5,000 1,100 3,900 $354.36 $3,545.64 $4,848.23 $3,640.68
100 3210 53 1615 Small Equipment-camera's 26,000 8,575 17,425 $10,820.00 $6,605.00 $16,424.10 $0.00
100 3210 53 1616 Small Equip-radios/tech 26,600 0 26,600 $26,572.25 $27.75 $0.00 $43,648.46
100 3210 53 1720 Uniforms & Accessories 22,050 -684 22,734 $21,470.42 $1,263.58 $21,606.32 $25,131.19
53 Total SUPPLIES 191,175 -10,635 201,810 $167,331.28 $34,478.72 $192,443.82 $204,603.84
100 3210 54 1315 Building Improvements 0 -8,900 8,900 $0.00 $8,900.00 $0.00 $0.00
100 3210 54 2100 Machinery & Equipment 0 -124,176 124,176 $121,229.47 $2,946.53 $0.00 $0.00
100 3210 54 2200 Vehicles 0 0 0 ($8,298.50)$8,298.50 ($98.50)$161,395.04
100 3210 54 2300 Furniture & Fixtures 0 -5,000 5,000 $0.00 $5,000.00 $2,867.25 $0.00
54 Total CAPITAL OUTLAY 0 -138,076 138,076 $112,930.97 $25,145.03 $2,768.75 $161,395.04
Grand Total 2,995,413 -213,178 3,208,591 $2,731,912.69 $476,678.31 $2,573,716.79 $2,525,750.41
20200618AmendedPacket Page 57 of 158 2020061016/jrl
FY-2021 BUDGET FY-2020 FY-2020 FY-2020 FY-2019 FY-2018
FUND DEPT OBJECT ACCOUNT DESCRIPTION BUDGET REQUEST
VARIANCE
FY21 VS FY20 CURRENT BUDGET
Y-T-D and
ENCUMBERED BUDGET BALANCE ACTUAL ACTUAL
100 3510 51 1100 Salaries & Wages 677,902 -64,057 741,959 $585,012.18 $156,946.82 $277,020.68 $238,612.81
100 3510 51 1200 Part Time/Seasonal Wages 361,802 -21,593 383,395 $285,687.27 $97,707.73 $302,400.66 $252,193.91
100 3510 51 1300 Overtime 85,000 -20,000 105,000 $81,558.32 $23,441.68 $37,541.69 $25,793.99
100 3510 51 1400 Employee Benefits 7,800 -7,200 15,000 $6,400.00 $8,600.00 $4,850.00 $3,600.00
100 3510 51 2100 Health Insurance Benefits 192,612 -66,928 259,540 $116,212.70 $143,327.30 $66,850.88 $58,030.83
100 3510 51 2200 FICA Social Sec Contribution 71,108 -8,424 79,532 $59,631.20 $19,900.80 $38,580.13 $32,346.91
100 3510 51 2300 FICA Medicare Contribution 16,630 -2,042 18,672 $13,946.07 $4,725.93 $9,022.71 $7,565.06
100 3510 51 2400 Retirement Contributions 29,230 -18,798 48,028 $17,064.96 $30,963.04 $22,542.12 $18,299.16
100 3510 51 2500 GA Firefighters Pen Fund 6,000 700 5,300 $5,050.00 $250.00 $2,715.00 $2,350.00
100 3510 51 2600 Unemployment Insurance 0 0 0 $0.00 $0.00 $0.00 $0.00
100 3510 51 2700 Workers Compensation 36,930 -2,708 39,638 $19,859.00 $19,779.00 $15,617.00 $15,196.54
100 3510 51 2910 Wellness Incentive 14,400 9,450 4,950 $2,905.00 $2,045.00 $375.00 $377.00
51 Total PERSONNEL 1,499,414 -201,600 1,701,014 $1,193,326.70 $507,687.30 $777,515.87 $654,366.21
100 3510 52 1300 Equipment Service 0 -450 150 $0.00 $150.00 $520.00 $0.00
100 3510 52 2110 Garbage 0 -3,000 450 $307.19 $142.81 $372.79 $351.93
3510 1226 Lifeguard certifications 3,500 0 3,500 $711.00 $2,884.00 $2,906.84 $1,458.28
100 3510 52 2201 Repair & Maintain - Build 10,000 -3,000 13,000 $7,051.42 $5,948.58 $10,028.15 $14,724.31
100 3510 52 2202 Repair & Maintain - Vehicle 0 -10,500 10,500 $6,625.48 $3,874.52 $14,665.19 $18,196.33
100 3510 52 2203 Repair & Maintain - Equip 10,500 -739 11,239 $8,127.98 $3,111.02 $10,641.75 $13,611.34
100 3510 52 2205 Apparatus Testing 10,500 10,500 0 $0.00 $0.00 $0.00 $0.00
52 2320 Rental Equip & Vehicles 0 -2,261 2,261 $2,261.00 $0.00 $2,000.00 $0.00
100 3510 52 2321 Rental - Leased Vehicle P 6,800 -6 6,806 $5,651.54 $1,154.46 $0.00 $0.00
100 3510 52 3100 Property & Liability Insurance 66,000 30,100 35,900 $35,395.99 $504.01 $36,275.17 $45,416.67
100 3510 52 3200 Communication 0 -18,000 18,000 $17,008.98 $991.02 $8,697.62 $4,099.68
100 3510 52 3220 Postage & Freight 250 0 250 $136.06 $113.94 $184.12 $152.39
3510 3225 CRS- Flood Awareness 1,500 -7,800 9,300 $6,930.11 $2,369.89 $804.00 $1,372.75
100 3510 52 3500 Travel & Related Expenses 7,000 3,500 3,500 $2,441.09 $1,058.91 $5,168.95 $6,857.20
100 3510 52 3600 Dues and Fees 1,000 800 200 $0.00 $200.00 $0.00 $189.08
100 3510 52 3700 Education & Training 7,500 -1,050 8,550 $7,080.98 $1,469.02 $4,307.62 $4,319.53
100 3510 52 3850 Contract Labor 0 -15,500 15,500 $11,842.35 $3,657.65 $13,453.29 $10,293.74
3510 3900 Fire Ext & AED Maintenance 2,000 -500 2,500 $0.00 $2,500.00 $1,921.26 $1,640.54
100 3510 52 3950 Physicals 13,000 13,000 0 $0.00 $0.00 $0.00 $0.00
52 Total SERVICES 139,550 -2,056 141,606 $111,571.17 $30,034.83 $111,946.75 $122,683.77
100 3510 53 1100 Supplies & Materials 45,000 25,000 20,000 $16,049.00 $3,951.00 $12,941.97 $15,474.43
100 3510 53 1102 Flags 0 -250 250 $0.00 $250.00 $0.00 $0.00
100 3510 53 1103 Medical supplies - expend 3,000 -1,000 4,000 $2,716.93 $1,283.07 $1,952.20 $1,338.07
53 1104 First Aid Supplies 5,000 5,000 $3,877.68 $1,122.32 $4,614.49 $1,507.05
3510 1107 Emergency Rations and Sup 1,000 -3,700 4,700 $3,288.88 $1,411.12 $948.20 $717.78
100 3510 53 1120 Marine Rescue Operations 0 0 0 $0.00 $0.00 $0.00 $0.00
100 3510 53 1210 Water & Sewer 0 -1,650 1,650 $1,344.06 $305.94 $1,134.02 $904.16
100 3510 53 1220 Propane 200 0 200 $0.00 $200.00 $153.63 $526.71
100 3510 53 1230 Electricity 0 -8,500 8,500 $7,387.02 $1,112.98 $7,865.12 $7,576.92
100 3510 53 1270 Gasoline & Diesel Fuel 7,200 -1,000 8,200 $6,054.69 $2,145.31 $6,470.53 $5,468.13
100 3510 53 1300 Volunteer Appreciation 3,500 2,600 900 $900.00 $0.00 $1,000.00 $500.00
100 3510 53 1400 Books & periodicals 0 -500 500 $270.00 $230.00 $0.00 $134.68
100 3510 53 1600 Small Equipment 31,500 7,450 24,050 $19,211.27 $4,838.73 $10,011.90 $14,346.41
100 3510 53 1601 Breathing Apparatus 1,000 0 1,000 $524.75 $475.25 $0.00 $0.00
100 3510 53 1602 Hose, accessories 0 -5,000 5,000 $2,998.74 $2,001.26 $3,239.00 $5,775.00
100 3510 53 1603 Protective gear 21,950 0 21,950 $21,765.01 $184.99 $39,027.75 $4,246.31
100 3510 53 1710 Volunteer Appreciation Dinner 0 -1,650 1,650 $1,650.00 $0.00 $675.73 $715.62
100 3510 53 1720 Uniforms & Accessories 15,500 -500 16,000 $13,088.76 $2,911.24 $11,269.95 $9,907.88
53 Total SUPPLIES 134,850 11,300 123,550 $101,126.79 $22,423.21 $101,304.49 $69,139.15
100 3510 54 1315 Building Improvements 0 -2,201 2,201 $0.00 $2,201.00 $0.00 $0.00
100 3510 54 2100 Machinery & Equipment 0 -201,600 201,600 $178,912.60 $22,687.40 $107,904.69 $13,715.55
100 3510 54 2300 Furniture & Fixtures 0 -7,500 7,500 $6,414.79 $1,085.21 $0.00 $0.00
54 Total CAPITAL OUTLAY 0 -211,301 211,301 $185,327.39 $25,973.61 $107,904.69 $13,715.55
Grand Total 1,773,814 -403,657 2,177,471 $1,591,352.05 $586,118.95 $1,098,671.80 $859,904.68
FIRE DEPARTMENT ADMINSTRATION
20200618AmendedPacket Page 58 of 158 2020061016/jrl
FY-2021 BUDGET FY-2020 FY-2020 FY-2020 FY-2019 FY-2018
FUND DEPT OBJECT ACCOUNT DESCRIPTION BUDGET REQUEST
VARIANCE
FY21 VS FY20 CURRENT BUDGET
Y-T-D and
ENCUMBERED BUDGET BALANCE ACTUAL ACTUAL
100 4210 51 1100 Salaries & Wages 1,125,961 28,748 1,097,213 $923,615.09 $173,597.91 $898,827.97 $958,027.98
100 4210 51 1200 Part Time/Seasonal Wages 0 0 0 $0.00 $0.00 $10,401.97 $5,688.98
100 4210 51 1300 Overtime 75,000 32,618 42,382 $69,270.07 ($26,888.07)$36,126.45 $34,173.74
100 4210 51 1400 Employee Benefits 13,800 1,200 12,600 $14,875.00 ($2,275.00)$12,550.00 $12,900.00
100 4210 51 2100 Health Insurance Benefits 315,052 -22,997 338,049 $250,698.05 $87,350.95 $234,014.05 $241,742.64
100 4210 51 2200 FICA Social Sec Contribution 76,905 7,577 69,328 $62,026.84 $7,301.16 $59,186.05 $63,979.77
100 4210 51 2300 FICA Medicare Contribution 17,986 213 17,773 $14,506.21 $3,266.79 $13,841.88 $14,963.16
100 4210 51 2400 Retirement Contributions 72,238 -33,128 105,366 $65,530.41 $39,835.59 $98,472.84 $98,784.12
100 4210 51 2600 Unemployment Insurance 0 0 0 $0.00 $0.00 $0.00 $0.00
100 4210 51 2700 Workers Compensation 45,280 -3,211 48,491 $45,105.00 $3,386.00 $44,397.00 $41,351.44
100 4210 51 2910 Wellness Incentive 25,650 21,575 4,075 $1,025.00 $3,050.00 $973.00 $790.00
51 Total PERSONNEL 1,767,872 32,595 1,735,277 $1,446,651.67 $288,625.33 $1,408,791.21 $1,472,401.83
100 4210 52 1201 Studies, Surveys, Consultant 12,000 0 12,000 $11,999.70 $0.30 $9,000.00 $26,400.00
1300 Contract Services 0 0 0 $0.00 $0.00 $37,550.00 $0.00
100 4210 52 2110 Recycling 5,000 5,000 0 $0.00 $0.00 $5,327.81 $4,787.21
100 4210 52 2111 City Dump Pickup - Waste 120,000 20,000 100,000 $93,091.80 $6,908.20 $82,071.39 $97,456.38
100 4210 52 2120 Garbage Collection 13,000 8,100 4,900 $4,819.71 $80.29 $5,327.81 $4,787.21
100 4210 52 2130 Custodial Services 7,200 -3,050 10,250 $8,300.00 $1,950.00 $50,820.00 $51,917.04
100 4210 52 2140 Landscaping/Lawn care 2,000 0 2,000 $589.84 $1,410.16 $250.00 $4,196.90
52 2141 Trees- Palms Up 0 -1,000 1,000 $605.00 $395.00 $0.00 $2,600.00
100 4210 52 add Pest Control 10,500 1,500 9,000 $5,624.80 $3,375.20 $4,721.88 $4,762.92
100 4210 52 2200 Repair & Maintenance 0 -2,500 2,500 $0.00 $2,500.00 $0.00 $0.00
100 4210 52 2201 Repair & Maint - Buildings 55,000 -7,500 62,500 $55,615.29 $6,884.71 $51,738.60 $42,877.51
100 4210 52 2203 Repair & Maint - Equipment 25,000 -4,000 29,000 $17,129.37 $11,870.63 $43,201.39 $63,707.82
100 4210 52 2205 Repair & Maint- Infrastructure 25,000 4,000 21,000 $13,745.37 $7,254.63 $22,643.30 $27,017.17
100 4210 52 2206 Repair & Main Vehicle City Mgr 1,000 -1,000 2,000 $1,126.13 $873.87 $0.00 $0.00
100 4210 52 2207 Repair & Maint Vehicle Parking 3,700 0 3,700 $2,800.47 $899.53 $0.00 $0.00
100 4210 52 2208 Repair & Maint Vehicle Police 15,000 -16,500 31,500 $13,957.06 $17,542.94 $21,398.05 $20,279.51
100 4210 52 2209 Repair & Maint Vehicle Fire 30,000 -7,500 37,500 $25,493.57 $12,006.43 $14,665.19 $18,196.33
100 4210 52 2210 Repair & Maint Vehicle DPW 50,000 -15,000 65,000 $56,307.56 $8,692.44 $43,370.01 $43,705.68
100 4210 52 2320 Rental - Equipment & Vehicle 18,000 11,000 7,000 $2,545.15 $4,454.85 $0.00 $2,275.58
100 4210 52 2321 Recycling - Rental Equipment 4,200 1,700 2,500 $0.00 $2,500.00 $0.00 $0.00
100 4210 52 3100 Property & Liability Insurance 71,000 29,950 41,050 $27,963.17 $13,086.83 $40,592.83 $40,092.83
100 4210 52 3220 Postage & Freight 0 -100 100 $0.00 $100.00 $1.42 $0.03
100 4210 52 3300 Advertising 0 -300 300 $60.00 $240.00 $270.00 $50.00
100 4210 52 3500 Travel & Related Expenses 2,600 0 2,600 $905.35 $1,694.65 $4,390.31 $59.29
100 4210 52 3600 Dues, Fees & Licenses 2,000 -6,000 8,000 $820.00 $7,180.00 $1,519.58 $646.79
100 4210 52 3700 Education and Training 10,000 4,500 5,500 $5,205.49 $294.51 $3,992.43 $3,500.85
100 4210 52 3850 Contract Labor 95,000 20,442 74,558 $68,941.59 $5,616.41 $88,881.00 $9,175.00
100 4210 52 3990 Service Charges, Late Charge 0 -5,000 5,000 $2,849.68 $2,150.32 $2,638.56 $4,131.85
52 Total SERVICES 577,200 36,742 540,458 $420,496.10 $119,961.90 $534,371.56 $472,623.90
100 4210 53 1100 Supplies & Materials 93,000 11,100 81,900 $54,576.23 $27,323.77 $49,184.45 $48,494.23
100 4210 53 1105 Public Restroom Supplies 36,000 10,000 26,000 $19,137.90 $6,862.10 $27,416.73 $15,445.78
100 4210 53 1120 Recycling Supplies 50,000 50,000 0 $0.00 $0.00 $0.00 $0.00
100 4210 53 1150 Holiday Expenses 30,000 0 30,000 $19,999.00 $10,001.00 $30,000.00 $30,000.00
100 4210 53 1210 Water/Sewer Charges 23,000 900 22,100 $15,271.52 $6,828.48 $9,342.07 $15,568.96
100 4210 53 1230 Electricity 240,000 44,065 195,935 $160,481.49 $35,453.51 $186,986.49 $182,631.05
100 4210 53 1270 Gasoline & Diesel Fuel 33,000 0 33,000 $23,966.49 $9,033.51 $35,453.87 $32,995.12
53 1400 Books and Periodicals 0 -1,000 1,000 $290.15 $709.85 $0.00 $0.00
100 4210 53 1600 Small Equipment 25,000 -13,700 38,700 $25,869.27 $12,830.73 $19,401.36 $12,612.79
100 4210 53 1601 Safety Equipment 15,000 3,000 12,000 $11,983.64 $16.36 $11,081.12 $5,847.00
100 4210 53 1603 Recycling Equipment 25,000 25,000 0 $0.00 $0.00 $0.00 $0.00
100 4210 53 1702 Signs - various 15,000 -3,500 18,500 $14,737.79 $3,762.21 $15,793.78 $10,804.98
100 4210 53 1720 Uniform/ Clothing 20,000 1,500 18,500 $14,578.31 $3,921.69 $12,500.61 $8,974.99
53 Total SUPPLIES 605,000 127,365 477,635 $360,891.79 $116,743.21 $397,160.48 $363,374.90
100 4210 54 1100 Site Improvement 0 -20,000 20,000 $0.00 $20,000.00 $0.00 $0.00
54 1300 Capital Improvement- Building 0 -22,644 22,644 $0.00 $22,644.00 $0.00 $0.00
100 4210 54 1315 Building Improvements 0 -30,000 30,000 $29,000.00 $1,000.00 $62,150.00 $25,037.58
100 4210 54 1410 Infrastructure 0 -44,400 44,400 $44,901.48 ($501.48)$14,312.55 $14,600.00
100 4210 54 1416 Infrastructure - LMIG Grant 0 -147,976 147,976 $131,327.81 $16,648.19 $2,117.50 $44,808.46
100 4210 54 2100 Machinery & Equipment 0 -176,000 176,000 $116,474.50 $59,525.50 $143,983.07 $0.00
54 2102 Drainage Improvements 0 -256,000 256,000 $35,998.11 $220,001.89 $45,487.60 $97,860.82
100 4210 54 2200 Vehicles 0 -82,000 82,000 $81,317.48 $682.52 $0.00 $18,845.00
100 4210 54 Cap Total Capital Outlay (see tab 2)245,000 245,000 0 $0.00 $0.00 $0.00 $0.00
54 Total CAPITAL OUTLAY 245,000 -534,020 779,020 $439,019.38 $340,000.62 $268,050.72 $201,151.86
Grand Total 3,195,072 -337,318 3,532,390 $2,667,058.94 $865,331.06 $2,608,373.97 $2,509,552.49
PUBLIC WORKS ADMINSTRATION
20200618AmendedPacket Page 59 of 158 2020061016/jrl
FY-2021 BUDGET FY-2020 FY-2020 FY-2020 FY-2019 FY-2018
FUND DEPT OBJECT ACCOUNT DESCRIPTION BUDGET REQUEST
VARIANCE
FY21 VS FY20 CURRENT BUDGET
Y-T-D and
ENCUMBERED BUDGET BALANCE ACTUAL ACTUAL
100 6110 57 2000 Fresh Air Home 0 -500 500 $0.00 $500.00 $400.00 $500.00
100 6110 57 2001 Tybee Island Maritime Academy 0 -20,000 20,000 $20,000.00 $0.00 $20,000.00 $25,000.00
100 6110 57 2002 Tybee Beautification Assoc 0 -1,500 1,500 $1,500.00 $0.00 $0.00 $0.00
100 6110 57 2003 Tybee Arts Association 0 -1,000 1,000 $1,000.00 $0.00 $0.00 $2,000.00
100 6110 57 2004 Yeepies 0 -575 575 $364.79 $210.21 $557.44 $544.17
100 6110 57 2008 Friends of the Tybee Theater 0 -15,000 15,000 $15,000.00 $0.00 $15,000.00 $10,000.00
100 6110 57 2009 American Legion 0 -30,099 30,099 $28,942.05 $1,156.95 $74,664.00 $0.00
100 6110 57 2010 Garden Club 0 -500 500 $0.00 $500.00 $0.00 $500.00
100 6110 57 2011 Irish Heritage 0 -2,200 2,200 $2,200.00 $0.00 $2,100.00 $1,500.00
100 6110 57 2015 Islands Feral Cats Project 0 0 0 $0.00 $0.00 $0.00 $350.00
100 6110 57 xxxx Friends of Cockspur Lighthouse 0 0 0 $0.00 $0.00 $0.00 $0.00
100 6110 57 2017 Rising Tide Food Pantry 0 0 0 $0.00 $0.00 $0.00 $2,000.00
100 6110 57 2018 Tybee Festival Assoc 0 -9,880 9,880 $9,880.00 $0.00 $0.00 $6,000.00
100 6110 57 2019 Tybee Equality Fest (new)0 0 0 $0.00 $0.00 $0.00 $0.00
100 6110 57 2993 Tybee MLK 0 -500 500 $500.00 $0.00 $500.00 $300.00
100 6110 57 2994 Tybee Clean Beach Volunteer 0 -1,500 1,500 $1,500.00 $0.00 $1,500.00 $0.00
100 6172 57 2001 Marine Science Center 0 -25,212 25,212 $25,212.00 $0.00 $25,212.00 $25,212.00
100 6172 57 2000 Tybee Island Historical Society 0 -20,000 20,000 $20,000.00 $0.00 $20,000.00 $16,125.00
100 6110 57 xxxx Total Funds Requested 120,567 120,567 $107,598.84 ($107,598.84)$1,500.00 $0.00
GRAND TOTAL 120,567 -7,899 128,466 $107,598.84 $20,867.16 $161,433.44 $90,031.17
FY-2021 BUDGET FY-2020 FY-2020 FY-2020 FY-2019 FY-2018
FUND DEPT OBJECT ACCOUNT DESCRIPTION BUDGET REQUEST
VARIANCE
FY21 VS FY20 CURRENT BUDGET
Y-T-D and
ENCUMBERED BUDGET BALANCE ACTUAL ACTUAL
100 6122 52 3850 YMCA - Director Services 168,450.00 0.00 $168,450.00 $168,450.00 $0.00 $168,450.00 $168,450.00
FY-2021 BUDGET FY-2020 FY-2020 FY-2020 FY-2019 FY-2018
FUND DEPT OBJECT ACCOUNT DESCRIPTION BUDGET REQUEST
VARIANCE
FY21 VS FY20 CURRENT BUDGET
Y-T-D and
ENCUMBERED BUDGET BALANCE ACTUAL ACTUAL
100 6125 52 1250 Beach Task Force Expense 42,000 0 42,000 $40,000.00 $2,000.00 $42,000.00 $41,199.10
100 6125 52 2110 Garbage Beach Related 0 0 0 $0.00 $0.00 $0.00
52 Total SERVICES 42,000 0 42,000 $40,000.00 $2,000.00 $42,000.00 $41,199.10
100 6125 53 1210 Water/Sewer Charges 0 -12,000 12,000 $5,850.40 $6,149.60 $10,311.80 $5,937.59
100 6125 53 1230 Electricity 0 0 0 $0.00 $0.00 $0.00 $0.00
100 6125 53 1235 Beach Operation & Maintenance 23,000 764 22,236 $2,144.21 $20,091.79 $16,006.37 $18,432.32
53 Total SUPPLIES 23,000 -11,236 34,236 $7,994.61 $26,241.39 $26,318.17 $24,369.91
100 6125 54 1402 Beach Renourishment 0 0 0 $0.00 $0.00 $0.00 $440,933.18
100 6125 54 1410 Infrastructure 0 -50,000 50,000 $0.00 $50,000.00 $0.00 $0.00
100 6125 54 1403 Infrastructure - Dune Res 0 0 0 $0.00 $0.00 $16,720.00 $0.00
54 Total CAPITAL OUTLAY 0 -50,000 50,000 $0.00 $50,000.00 $16,720.00 $440,933.18
Grand Total 65,000 -61,236 126,236 $47,994.61 $78,241.39 $85,038.17 $506,502.19
FY-2021 BUDGET FY-2020 FY-2020 FY-2020 FY-2019 FY-2018
FUND DEPT OBJECT ACCOUNT DESCRIPTION BUDGET REQUEST
VARIANCE
FY21 VS FY20 CURRENT BUDGET
Y-T-D and
ENCUMBERED BUDGET BALANCE ACTUAL ACTUAL
100 6172 57 2000 Tybee Is Historic Society Grant 0 0 0 $0.00 $0.00 $0.00 $0.00
57 Total OTHER COSTS 0 0 0 $0.00 $0.00 $0.00 $0.00
Grand Total 0 0 0 $0.00 $0.00 $0.00 $0.00
FY-2021 BUDGET FY-2020 FY-2020 FY-2020 FY-2019 FY-2018
FUND DEPT OBJECT ACCOUNT DESCRIPTION BUDGET REQUEST
VARIANCE
FY21 VS FY20 CURRENT BUDGET
Y-T-D and
ENCUMBERED BUDGET BALANCE ACTUAL ACTUAL
100 6230 54 1400 Infrastructure - Median Imp 0 -9,600 9,600 $9,571.10 $28.90 $272,238.17 $17,730.23
100 6230 54 1417 Infrastructure - DOT Grant 0 -190,400 190,400 $0.00 $190,400.00 $0.00 $0.00
100 6230 54 1418 Infrastructure 14th -18th 0 0 0 $0.00 $0.00 $3,200.00 $28,800.00
54 Total CAPITAL OUTLAY 0 -200,000 200,000 $9,571.10 $190,428.90 $275,438.17 $46,530.23
PPARKWAYS AND BOULEVARDS
MUSEUMS
NON-PROFIT AGENCIES
BEACH RELATED
YMCA
20200618AmendedPacket Page 60 of 158 2020061016/jrl
FY-2021 BUDGET FY-2020 FY-2020 FY-2020 FY-2019 FY-2018
FUND DEPT OBJECT ACCOUNT DESCRIPTION BUDGET REQUEST
VARIANCE
FY21 VS FY20 CURRENT BUDGET
Y-T-D and
ENCUMBERED BUDGET BALANCE ACTUAL ACTUAL
100 7220 51 1100 Salaries & Wages 199,688 -5,994 205,682 $187,188.90 $18,493.10 $162,874.80 $125,983.18
100 7220 51 1200 Part Time/Seasonal Wages 15,444 9,444 6,000 $3,593.71 $2,406.29 $495.00 $808.50
100 7220 51 1300 Overtime 2,000 -500 2,500 $1,033.12 $1,466.88 $492.81 $1,025.53
100 7220 51 1400 Employee Benefits 4,200 -1,800 6,000 $2,400.00 $3,600.00 $2,400.00 $2,000.00
100 7220 51 2100 Health Insurance Benefits 46,345 -1,304 47,649 $42,759.87 $4,889.13 $33,372.46 $19,616.00
100 7220 51 2200 FICA Social Sec Contribution 13,946 597 13,349 $12,051.13 $1,297.87 $10,332.58 $8,086.42
100 7220 51 2300 FICA Medicare Contribution 3,262 140 3,122 $2,818.43 $303.57 $2,416.57 $1,891.14
100 7220 51 2400 Retirement contributions 17,410 -2,783 20,193 $15,079.13 $5,113.87 $9,831.60 $9,583.44
100 7220 51 2700 Workers Compensation 871 182 689 $615.00 $74.00 $431.00 $326.19
100 7220 51 2910 Wellness Incentive 3,600 2,100 1,500 $925.00 $575.00 $807.00 $607.00
51 Total PERSONNEL 306,766 82 306,684 $268,464.29 $38,219.71 $223,453.82 $169,927.40
100 7220 52 1100 Studies/Master Plan Update/Sol 0 -64,000 64,000 $0.00 $64,000.00 $15,000.00 $29,910.00
100 7220 52 1200 Legal Notices 400 -30 430 $320.00 $110.00 $220.00 $290.00
100 7220 52 1202 Engineer Review 0 -7,000 7,000 $568.75 $6,431.25 $568.75 $700.00
100 7220 52 1203 Engineer Review - Billable 15,000 0 15,000 $6,650.00 $8,350.00 $7,918.75 $10,456.25
100 7220 52 1205 County Inspection Contract 50,000 0 50,000 $33,750.00 $16,250.00 $45,000.00 $45,000.00
100 7220 52 1240 Planning Commission expense 150 -50 200 $54.00 $146.00 $0.00 $0.00
100 7220 52 1300 Contract Services 125,000 1,100 123,900 $17,383.42 $106,516.58 $175,713.02 $56,530.00
100 7220 52 2110 Garbage Charges 0 -60 60 $51.90 $8.10 $77.45 $67.73
100 7220 52 3100 Property & Liability Insurance 0 -2,600 2,600 $2,583.01 $16.99 $1,500.00 $1,500.00
100 7220 52 3220 Postage & Freight 3,500 0 3,500 $1,654.10 $1,845.90 $710.57 $448.96
100 7220 52 3400 Printing & Binding 200 0 200 $0.00 $200.00 $122.23 $78.00
100 7220 52 3500 Travel & Related Expenses 2,000 -500 2,500 $741.99 $1,758.01 $803.40 $787.55
100 7220 52 3600 Dues and Fees 830 -270 1,100 $525.80 $574.20 $971.51 $621.15
100 7220 52 3700 Education & Training 2,500 0 2,500 $490.00 $2,010.00 $0.00 $890.00
100 7220 52 3901 Credit Card Service Charge 0 -3,000 3,000 $1,232.00 $1,768.00 $1,941.51 $582.29
52 Total SERVICES 199,580 -76,410 275,990 $66,004.97 $209,985.03 $250,547.19 $147,861.93
100 7220 53 1100 Supplies & Materials 5,000 1,135 3,865 $2,591.43 $1,273.57 $2,663.07 $1,847.83
100 7220 53 1210 Water/Sewer Charges 0 -70 70 $37.12 $32.88 $41.49 $51.09
100 7220 53 1230 Electricity 0 -900 900 $792.42 $107.58 $862.37 $918.32
100 7220 53 1600 Small Equipment 500 -735 1,235 $958.08 $276.92 $0.00 $0.00
100 7220 53 1720 Uniforms 800 600 200 $80.50 $119.50 $627.81 $104.18
53 Total SUPPLIES 6,300 30 6,270 $4,459.55 $1,810.45 $4,194.74 $2,921.42
GRAND TOTAL 512,646 -76,298 588,944 $338,928.81 $250,015.19 $478,195.75 $320,710.75
FY-2021 BUDGET FY-2020 FY-2020 FY-2020 FY-2019 FY-2018
FUND DEPT OBJECT ACCOUNT DESCRIPTION BUDGET REQUEST
VARIANCE
FY21 VS FY20 CURRENT BUDGET
Y-T-D and
ENCUMBERED BUDGET BALANCE ACTUAL ACTUAL
100 7300 51 1100 Salaries & Wages 44,125 4,662 39,463 $30,851.50 $8,611.50 $43,716.10 $42,843.09
100 7300 51 1300 Overtime 1,000 0 1,000 $256.78 $743.22 $582.75 $288.42
100 7300 51 1400 Employee Benefits 1,200 0 1,200 $900.00 $300.00 $1,200.00 $1,200.00
100 7300 51 2100 Health Insurance 9,448 -5,170 14,618 $1,273.18 $13,344.82 $13,077.96 $11,783.70
100 7300 51 2200 FICA Social Security 2,928 -50 2,978 $2,004.35 $973.65 $2,776.29 $2,701.50
100 7300 51 2300 FICA Medicare 685 -12 697 $468.77 $228.23 $649.30 $631.77
100 7300 51 2400 Retirement Contributions 0 -4,643 4,643 $3,466.76 $1,176.24 $4,400.16 $4,402.20
100 7300 51 2700 Workers Compensation 255 -4 259 $134.00 $125.00 $144.00 $185.86
100 7300 51 2910 Wellness Incentive 900 525 375 $320.00 $55.00 $0.00 $0.00
51 Total PERSONNEL 60,541 -4,692 65,233 $39,675.34 $25,557.66 $66,546.56 $64,036.54
100 7300 52 2110 Garbage Charges 0 -30 30 $18.87 $11.13 $22.40 $21.22
100 7300 52 2320 Rental of Equipment 6,000 6,000 0 $0.00 $0.00 $0.00 $0.00
100 7300 52 3100 Property & Liability Insurance 0 -600 600 $500.00 $100.00 $600.00 $550.00
100 7300 52 3220 Postage & Freight 0 -400 400 $0.00 $400.00 $29.00 $38.94
100 7300 52 3300 Advertising 15,600 5,000 10,600 $6,796.91 $3,803.09 $10,998.64 $8,876.65
100 7300 52 3500 Travel & Related 4,000 -400 4,400 $488.35 $3,911.65 $4,699.35 $1,627.31
100 7300 52 3600 Dues & Fees 2,600 0 2,600 $1,558.48 $1,041.52 $2,330.50 $2,730.50
100 7300 52 3700 Education & Training 2,600 600 2,000 $661.00 $1,339.00 $350.00 $2,615.00
100 7300 52 3800 Contract Labor 22,000 2,000 20,000 $2,433.14 $17,566.86 $2,000.00 $2,400.00
100 7300 52 3850 BHT Contract Labor 0 -2,000 2,000 $2,000.00 $0.00 $0.00 $5,475.49
52 Total SERVICES 52,800 10,170 42,630 $14,456.75 $28,173.25 $21,029.89 $24,335.11
100 7300 53 1100 Supplies & Materials 7,500 2,990 4,510 $3,995.97 $514.03 $6,238.11 $2,354.85
100 7300 53 1210 Water Sewer Charges 0 -30 30 $13.56 $16.44 $15.11 $18.63
100 7300 53 1230 Electricity 0 -400 400 $204.89 $195.11 $314.29 $334.68
100 7300 53 1231 Donated Money Expenses 1,000 -2,000 3,000 $0.00 $3,000.00 $0.00 $300.00
53 Total SUPPLIES 8,500 560 7,940 $4,214.42 $3,725.58 $6,567.51 $3,008.16
Grand Total 121,841 6,038 115,803 $58,346.51 $57,456.49 $94,143.96 $91,379.81
COMMUNITY DEVELOPMENT PLANNING & ZONING
MAINSTREET
20200618AmendedPacket Page 61 of 158 2020061016/jrl
FY-2021 BUDGET FY-2020 FY-2020 FY-2020 FY-2019 FY-2018
FUND DEPT OBJECT ACCOUNT DESCRIPTION BUDGET REQUEST
VARIANCE
FY21 VS FY20 CURRENT BUDGET
Y-T-D and
ENCUMBERED BUDGET BALANCE ACTUAL ACTUAL
100 7520 52 2310 Rental of Storage Unit 1,500 1,500 0 $0.00 $0.00 $0.00 $0.00
52 Total SERVICES 1,500 1,500 0 $0.00 $0.00 $0.00 $0.00
100 7520 53 1100 Supplies and Material 39,000 0 39,000 $27,707.43 $11,292.57 $30,953.42 $13,577.34
53 Total SUPPLIES 39,000 0 39,000 $27,707.43 $11,292.57 $30,953.42 $13,577.34
100 7520 54 1405 S Beach Business District 0 0 0 $0.00 $0.00 $0.00 $0.00
100 7520 54 1406 Salt Meadows Road Project 0 0 0 $0.00 $0.00 $0.00 $2,440.00
54 Total CAPITAL OUTLAY 0 0 0 $0.00 $0.00 $0.00 $2,440.00
Grand Total 40,500 1,500 39,000 $27,707.43 $11,292.57 $30,953.42 $16,017.34
FY-2021 BUDGET FY-2020 FY-2020 FY-2020 FY-2019 FY-2018
FUND DEPT OBJECT ACCOUNT DESCRIPTION BUDGET REQUEST
VARIANCE
FY21 VS FY20 CURRENT BUDGET
Y-T-D and
ENCUMBERED BUDGET BALANCE ACTUAL ACTUAL
100 7550 57 3000 Payment to Others 0 0 0 $0.00 $0.00 $20,000.00 $0.00
FY-2021 BUDGET FY-2020 FY-2020 FY-2020 FY-2019 FY-2018
FUND DEPT OBJECT ACCOUNT DESCRIPTION BUDGET REQUEST
VARIANCE
FY21 VS FY20 CURRENT BUDGET
Y-T-D and
ENCUMBERED BUDGET BALANCE ACTUAL ACTUAL
100 7564 51 1100 Salaries & Wages 98,887 -254 99,141 $92,769.41 $6,371.59 $97,622.34 $94,559.26
100 7564 51 1200 Part Time/Seasonal Wages 122,864 10,860 112,004 $80,379.70 $31,624.30 $94,718.78 $98,465.41
100 7564 51 1300 Overtime 1,500 0 1,500 $1,731.90 ($231.90)$2,026.24 $2,611.24
100 7564 51 1400 Employee Benefits 2,400 0 2,400 $1,200.00 $1,200.00 $1,200.00 $1,200.00
100 7564 51 2100 Health Insurance Benefits 22,660 -647 23,307 $21,290.65 $2,016.35 $20,815.08 $18,690.00
100 7564 51 2200 FICA Social Sec Contribution 14,102 723 13,379 $10,937.30 $2,441.70 $12,124.82 $12,203.89
100 7564 51 2300 FICA Medicare Contribution 3,298 169 3,129 $2,557.79 $571.21 $2,835.59 $2,854.06
100 7564 51 2400 Retirement Contributions 8,906 -1,186 10,092 $7,535.77 $2,556.23 $9,279.84 $8,900.40
100 7564 51 2700 Workers Compensation 5,959 305 5,654 $4,423.98 $1,230.02 $4,588.00 $3,981.66
100 7564 51 2910 Wellness Incentive 1,800 1,050 750 $300.00 $450.00 $0.00 $0.00
51 Total PERSONNEL 282,376 11,020 271,356 $223,126.50 $48,229.50 $245,210.69 $243,465.92
100 7564 52 1300 Computer service contract 65,000 31,000 34,000 $24,106.08 $9,893.92 $55,342.00 $50,230.65
100 7564 52 1325 Contract Services - Colle 10,500 4,000 6,500 $3,891.95 $2,608.05 $7,543.58 $4,962.16
100 7564 52 2110 Garbage Charges 0 -27 27 $22.60 $4.40 $27.05 $25.28
100 7564 52 2202 Repair & Maintenance- Vehicles 0 -2,200 2,200 $0.00 $2,200.00 $1,545.74 $1,900.99
100 7564 52 2203 Repair & Maintenance- Equipment 80,000 37,500 42,500 $32,418.16 $10,081.84 $30,000.00 $33,130.40
100 7564 52 2321 Rental - Leased Vehicle Program 5,000 0 5,000 $4,485.48 $514.52 $298.83 $0.00
100 7564 52 2325 Armored Car Service 10,000 2,000 8,000 $4,376.65 $3,623.35 $8,393.07 $10,936.74
100 7564 52 3100 Property & Liability Insurance 5,500 0 5,500 $4,514.17 $985.83 $5,416.64 $6,500.00
100 7564 52 3220 Postage & Freight 3,500 300 3,200 $1,907.45 $1,292.55 $2,669.70 $3,399.31
100 7564 52 3300 Advertising 40 0 40 $0.00 $40.00 $0.00 $0.00
100 7564 52 3400 Printing & Binding 0 -250 250 $0.00 $250.00 $0.00 $0.00
100 7564 52 3500 Travel & Related Expenses 1,000 0 1,000 $0.00 $1,000.00 $0.00 $0.00
100 7564 52 3600 Dues and Fees 117 0 117 $43.82 $73.18 $117.00 $116.00
100 7564 52 3700 Education & Training 1,000 0 1,000 $0.00 $1,000.00 $359.00 $0.00
100 7564 52 3850 Contract Services 200 0 200 $0.00 $200.00 $0.00 $0.00
100 7564 52 3901 Credit Card Service Charge 0 -186,000 186,000 $184,439.64 $1,560.36 $189,616.59 $125,798.66
52 Total SERVICES 181,857 -113,677 295,534 $260,206.00 $35,328.00 $301,329.20 $237,000.19
100 7564 53 1100 Supplies & Materials 20,500 0 20,500 $7,479.78 $13,020.22 $21,410.90 $18,792.61
100 7564 53 1210 Water/Sewer Charges 0 -32 32 $16.15 $15.85 $18.05 $22.24
100 7564 53 1230 Electricity 0 -1,400 1,400 $1,055.45 $344.55 $1,151.05 $1,215.37
100 7564 53 1270 Gas & Diesel Fuel 5,000 1,000 4,000 $2,811.77 $1,188.23 $5,134.87 $5,052.24
100 7564 53 1590 Inventory - Parking Decal 3,000 -1,000 4,000 $2,703.00 $1,297.00 $3,669.08 $2,498.00
100 7564 53 1600 Small Equipment 15,000 -5,000 20,000 $9,358.67 $10,641.33 $15,000.00 $14,227.85
100 7564 53 1701 Cash/ Short-Over deposit 10 -90 100 $0.00 $100.00 ($155.00)($8.50)
100 7564 53 1702 Signs 750 250 500 $290.45 $209.55 $0.00 $0.00
100 7564 53 1720 Uniforms 850 0 850 $408.39 $441.61 $751.00 $809.32
53 Total SUPPLIES 45,110 -6,272 51,382 $24,123.66 $27,258.34 $46,979.95 $42,609.13
100 7564 54 2055 Parking Meter System 0 0 0 $0.00 $0.00 $0.00 $0.00
100 7564 54 2200 Vehicles 0 0 0 $0.00 $0.00 $0.00 $15,000.00
100 7564 54 2410 Capital Equipment 0 -59,850 59,850 $16,291.63 $43,558.37 $0.00 $48,990.20
54 Total CAPITAL OUTLAY 0 -59,850 59,850 $16,291.63 $43,558.37 $0.00 $63,990.20
100 7564 56 2000 Amorization 0 0 0 $0.00 $0.00 $0.00 $0.00
56 Total DEPRECIATION & AMORTIZATION 0 0 0 $0.00 $0.00 $0.00 $0.00
Grand Total 509,343 -168,779 678,122 $523,747.79 $154,374.21 $593,519.84 $587,065.44
DOWNTOWN DEVELOPMENT AUTHORITY
PARKING SERVICES
SOUTH BEACH DISTRICT
20200618AmendedPacket Page 62 of 158 2020061016/jrl
FY-2021 BUDGET FY-2020 FY-2020 FY-2020 FY-2019 FY-2018
FUND DEPT OBJECT ACCOUNT DESCRIPTION BUDGET REQUEST
VARIANCE
FY21 VS FY20 CURRENT BUDGET
Y-T-D and
ENCUMBERED BUDGET BALANCE ACTUAL ACTUAL
100 9000 61 1001 Pay back to Fund Balance 214,400 214,400 0 $0.00 $0.00 $0.00 $0.00
100 9000 61 1001 Trans out Solid Waste Fund 142,630 -149,570 292,200 $0.00 $292,200.00 $171,632.17 $200,000.00
100 9000 61 1002 Trans out E911 Fund 287,200 -17,273 304,473 $0.00 $304,473.00 $267,834.46 $282,067.00
100 9000 61 1003 Transfer Out- Captial Pr 0 0 0 $0.00 $0.00 $300,000.00 $0.00
100 9000 61 1006 Transfer to Fund 325 0 0 0 $0.00 $0.00 $0.00 $116,875.14
100 9000 61 1220 Transfer to Grant Fund 22 0 0 0 $0.00 $0.00 $0.00 $81,640.50
100 9000 61 1225 Transfer to Debt Service 0 -245,679 245,679 $260.00 $245,419.00 $245,149.00 $0.00
100 9000 61 1555 Trans out River's End RV 0 0 0 $0.00 $0.00 $0.00 $818,403.50
61 Total Other Financing Uses 644,230.00 (198,122.00)$842,352.00 $260.00 $842,092.00 $984,615.63 $1,498,986.14
FY-2021 BUDGET FY-2020 FY-2020 FY-2020 FY-2019 FY-2018
BUDGET REQUEST
VARIANCE
FY21 VS FY20 CURRENT BUDGET
Y-T-D and
ENCUMBERED BUDGET BALANCE ACTUAL ACTUAL
Grand Total Expenditures 12,844,744 (1,861,852)14,706,596 $10,590,272.31 $4,116,323.69 $11,564,421.98 $11,302,368.67
OTHER FINANCING USES
20200618AmendedPacket Page 63 of 158 2020061016/jrl
DPW CAPITAL PROJECTS FY2021
PROJECT FY2021
PAVING $80,000
STORM SHUTTERS - GRANT MATCH $50,000 Move to FY2022
DPW BUILDINGS (MAINTENANCE) - YMCA FLOOR $30,000
STREET SWEEPER - LEASE $60,000
PLAYGROUND EQUIPMENT FOR MEMORIAL PARK $30,000
MAINTENANCE OF PARK FIELDS $10,000
DOG PARKS $10,000
CONTRACT TREE CUTTING FOR RIGHT OF WAY TREES $25,000
RECYCLING - TIPPING FEES, RENTALS, EQUIPMENT $25,000 Costs in General Fund
245,000
20200618AmendedPacket Page 64 of 158 2020061016/jrl
FY-2021 BUDGET FY-2020 FY-2020 FY-2020 FY-2019 FY-2018
FUND DEPT OBJECT ACCOUNT DESCRIPTION
BUDGET
REQUEST
VARIANCE
FY21 VS FY20
CURRENT
BUDGET
Y-T-D and
ENCUMBERED
BUDGET
BALANCE ACTUAL ACTUAL
215 00 34 2501 E-911 Wireless Charges 0 0 0 0.00 0.00 15,277.36 28,246.14
215 00 34 2520 E911 Residential/Commercial 0 0 0 0.00 0.00 15,997.99 36,176.86
215 00 34 2525 Prepaid Wireless Fees 13,000 6,600 6,400 11,137.54 (4,737.54)15,572.46 0.00
215 00 34 2530 Non-Prepaid Wireless Fees 60,000 (2,000)62,000 52,005.82 9,994.18 26,101.99 0.00
34 Total CHARGES FOR SERVICES 73,000 4,600 68,400 63,143.36 5,256.64 72,949.80 64,423.00
215 00 39 1201 Transfers In General Fund 287,200 0 304,473 0.00 304,473.00 267,834.46 282,067.00
215 00 39 3502 Fund Balance from Prior Yea 0 0 0 0.00 0.00 0.00 0.00
39 Total OTHER FINANCING SOURCES 287,200 0 304,473 0.00 304,473.00 267,834.46 282,067.00
Grand Total 360,200 4,600 372,873 63,143.36 309,729.64 340,784.26 346,490.00
FY-2021 BUDGET FY-2020 FY-2020 FY-2020 FY-2019 FY-2018
FUND DEPT OBJECT ACCOUNT DESCRIPTION
BUDGET
REQUEST
VARIANCE
FY21 VS FY20
CURRENT
BUDGET
Y-T-D and
ENCUMBERED
BUDGET
BALANCE ACTUAL ACTUAL
215 3210 51 1100 Salaries 226,360 -7,522 233,882 $219,956.27 $13,925.73 $232,451.76 $225,956.79
215 3210 51 1300 Overtime 7,000 0 7,000 $10,043.39 ($3,043.39)$8,749.27 $7,547.71
215 3210 51 1400 Employee Benefits 1,200 0 1,200 $1,200.00 $0.00 $1,200.00 $1,200.00
215 3210 51 2100 Health Insurance Benefits 56,453 -1,457 57,910 $52,185.36 $5,724.64 $50,206.43 $48,923.97
215 3210 51 2200 FICA Social Sec 14,877 -272 15,149 $14,245.42 $903.58 $14,944.31 $14,521.22
215 3210 51 2300 FICA Medicare 3,479 -64 3,543 $3,331.68 $211.32 $3,495.03 $3,396.05
215 3210 51 2400 Retirement Contributions 19,263 -4,894 24,157 $18,039.12 $6,117.88 $21,954.84 $19,310.76
215 3210 51 2700 Workers Compensation 768 -14 782 $395.00 $387.00 $726.00 $658.87
215 3210 51 2910 Wellness Incentive 5,400 3,150 2,250 $0.00 $2,250.00 $0.00 $0.00
51 Total PERSONNEL 334,800 -11,073 345,873 $319,396.24 $26,476.76 $333,727.64 $321,515.37
215 3210 52 3100 Property & Liability Insurance 1,400 400 1,000 $1,000.00 $0.00 $999.33 $300.00
215 3210 52 3201 Telephones 14,500 -500 15,000 $11,876.11 $3,123.89 $12,955.80 $13,650.20
215 3210 52 3500 Travel & Related Expense 500 -1,500 2,000 $0.00 $2,000.00 $0.00 $0.00
215 3210 52 3700 Education & Training 1,000 -2,000 3,000 $1,058.00 $1,942.00 ($468.00)$936.00
52 Total SERVICES 17,400 -3,600 21,000 $13,934.11 $7,065.89 $13,487.13 $14,886.20
215 3210 53 1600 Small Equipment 4,000 -2,000 6,000 $587.55 $5,412.45 $588.18 $3,689.73
53 Total SUPPLIES 4,000 -2,000 6,000 $587.55 $5,412.45 $588.18 $3,689.73
Grand Total 360,200 -16,673 372,873 $333,917.90 $38,955.10 $347,802.95 $340,091.30
- -
EMERGENCY 911 215 - REVENUE
EMERGENCY 911 FUND 215 - EXPENDITURES
EMERGENCY 911 FUND - 215
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FY-2021 BUDGET FY-2020 FY-2020 FY-2020 FY-2019 FY-2018
FUNDDEPT OBJECT ACCOUNT DESCRIPTION
BUDGET
REQUEST
VARIANCE
FY21 VS FY20
CURRENT
BUDGET
Y-T-D and
ENCUMBERED
BUDGET
BALANCE ACTUAL ACTUAL
275 0000 31 4100 Hotel / Motel Tax 3,361,000 0 3,361,000 2,219,211.66 1,314,094.91 3,617,746.75 3,134,863.90
275 0000 31 9900 Late Charges 10,000 (5,000)15,000 13,146.30 3,157.57 21,931.47 9,723.23
31 Total TAXES 3,371,000 (5,000)3,376,000 2,232,357.96 1,317,252.48 3,639,678.22 3,144,587.13
Grand Total 3,371,000 (5,000)3,376,000 2,232,357.96 1,317,252.48 3,639,678.22 3,144,587.13
FY-2021 BUDGET FY-2020 FY-2020 FY-2020 FY-2019 FY-2018
FUNDDEPT OBJECT ACCOUNT DESCRIPTION
BUDGET
REQUEST
VARIANCE
FY21 VS FY20
CURRENT
BUDGET
Y-T-D and
ENCUMBERED
BUDGET
BALANCE ACTUAL ACTUAL
275 7520 57 2000 Hutchison Island Trade Center 481,475 -39,765 521,240 $363,554.40 $157,685.60 $606,734.36 $524,202.67
275 7520 57 2001 Chamber of Commerce 962,661 -86,099 1,048,760 $726,890.70 $321,869.30 $1,213,104.74 $1,048,090.90
275 7520 57 2002 Tybee Post Theater 70,000 20,000 50,000 $11,322.91 $38,677.09 $0.00 $0.00
275 7520 57 2003 Marine Science Center 0 -50,000 50,000 $0.00 $50,000.00 $0.00 $0.00
57 Total OTHER COSTS 1,514,136 -155,864 1,670,000 $1,101,768.01 $568,231.99 $1,819,839.10 $1,572,293.57
275 7520 61 1000 Transfer Out to General Fund 1,444,136 -125,864 1,570,000 $1,090,445.12 $479,554.88 $1,819,839.12 $1,572,293.56
275 7520 61 1002 Transfer Out to Fund 420 245,400 109,400 136,000 $40,144.83 $95,855.17 $0.00 $0.00
275 7520 xx xxxx Reserve for Beach Renourish 167,328 167,328 0 $0.00 $0.00 $0.00 $0.00
61 Total OTHER FINANCING USES 1,856,864 150,864 1,706,000 $1,130,589.95 $575,410.05 $1,819,839.12 $1,572,293.56
Grand Total 3,371,000 -5,000 3,376,000 $2,232,357.96 $1,143,642.04 $3,639,678.22 $3,144,587.13
HOTEL-MOTEL TAX 275 - REVENUES
HOTEL-MOTEL TAX 275 - EXPENDITURES
HOTEL MOTEL TAX FUND - 275
20200618AmendedPacket Page 66 of 158 2020061016/jrl
FY-2021 BUDGET FY-2020 FY-2020 FY-2020 FY-2019 FY-2018
FUND DEPT OBJECT ACCOUNT DESCRIPTION
BUDGET
REQUEST
VARIANCE
FY21 VS FY20
CURRENT
BUDGET
Y-T-D and
ENCUMBERED
BUDGET
BALANCE ACTUAL ACTUAL
322 0000 33 7114 SPLOST 2014 Revenue 700,000 505,000 195,000 $356,621.61 ($161,621.61)$904,310.63 $831,784.92
322 0000 36 1000 Interest Income 1,000 0 1,000 $4,006.43 ($3,006.43)$2,961.28 $502.45
322 0000 39 1300 Prior Year Fund Balance 0 -865,759 865,759 $0.00 $865,759.00 $0.00 $0.00
Grand Total SPLOST 2014 Revenues 701,000 -360,759 1,061,759 $360,628.04 $701,130.96 $907,271.91 $832,287.37
FY-2021 BUDGET FY-2020 FY-2020 FY-2020 FY-2019 FY-2018
FUND DEPT OBJECT ACCOUNT DESCRIPTION
BUDGET
REQUEST
VARIANCE
FY21 VS FY20
CURRENT
BUDGET
Y-T-D and
ENCUMBERED
BUDGET
BALANCE ACTUAL ACTUAL
322 3210 54 2100 Capital Equipment 30,000 30,000 0 $0.00 $0.00 $27,843.49 $0.00
3210 Total 30,000 30,000 0 $0.00 $0.00 $27,843.49 $0.00
322 3510 54 2100 Machinery & Equipment 0 0 0 $0.00 $0.00 $14,366.70 $0.00
322 3510 54 1310 Grant Match Reserve 230,000 0 $0.00 $0.00 $0.00 $0.00
322 3510 54 2200 Vehicle Reserve 230,000 230,000 0 $0.00 $0.00 $279,496.37 $294,500.00
3510 Total 460,000 460,000 0 $0.00 $0.00 $293,863.07 $294,500.00
322 4210 54 1300 Buildings (Southend Restrooms)700,000 700,000 0 $0.00 $0.00 $0.00 $0.00
322 4210 54 1410 Infrastructure 0 -66,000 66,000 $0.00 $66,000.00 $0.00 $53,691.54
322 4210 54 2100 Machinery & Equipment 0 0 0 $0.00 $0.00 $0.00 $180,000.00
4210 Total 700,000 634,000 66,000 $0.00 $66,000.00 $0.00 $233,691.54
322 4250 54 1410 Infrastructure 0 0 0 $0.00 $0.00 $0.00 $0.00
322 4250 54 2102 Drainage Improvements 250,000 250,000 0 $0.00 $0.00 $0.00 $11,580.00
4250 Total 250,000 250,000 0 $0.00 $0.00 $0.00 $11,580.00
322 4970 54 2510 Marsh Hen Trail TE Match 60,000 30,000 30,000 $6,543.10 $23,456.90 $250.00 $20,544.99
4970 Total 60,000 30,000 30,000 $6,543.10 $23,456.90 $250.00 $20,544.99
322 6110 54 2100 Machinery & Equipment 0 0 0 $0.00 $0.00 $0.00 $0.00
6110 Total 0 0 0 $0.00 $0.00 $0.00 $0.00
SPLOST 2014 FUND - 322
CULTURAL & RECREATION EXPENDITURES
BEACH RELATED EXPENDITURES
SPLOST 2014 REVENUE
POLICE DEPARTMENT EXPENDITURES
FIRE DEPARTMENT SPLOST 2014 EXPENDITURES
PUBLIC WORKS DEPARTMENT EXPENDITURES
STORM DRAINAGE DEPARTMENT EXPENDITURES
MARSH HEN TRAIL EXPENDITURES
SPLOST 2014 EXPENDITURES
20200618AmendedPacket Page 67 of 158 2020061016/jrl
322 6125 54 1402 Beach Renourishment 0 0 0 $0.00 $0.00 $0.00 $165,009.36
322 6125 54 2100 Machinery & Equipment 0 0 0 $0.00 $0.00 $0.00 $0.00
322 6125 54 2105 Beach Crossovers 0 0 0 $0.00 $0.00 $0.00 $59,760.83
6125 Total 0 0 0 $0.00 $0.00 $0.00 $224,770.19
322 6210 54 1100 Site Improvements 50,000 -291,278 341,278 $170,367.94 $170,910.06 $138,521.75 $0.00
322 6210 54 1310 Buildings***50,000 -366,000 416,000 $271,159.78 $144,840.22 $0.00 $167,334.62
322 6210 54 1315 Building Improvements 50,000 50,000 0 $0.00 $0.00 $0.00 $0.00
322 6210 54 2100 Machinery & Equipment 0 0 0 $0.00 $0.00 $0.00 $0.00
6210 Total 150,000 -607,278 757,278 $441,527.72 $315,750.28 $138,521.75 $167,334.62
322 9000 61 1000 Contingency 35,000 -173,481 208,481 $0.00 $208,481.00 $0.00 $0.00
9000 Total 35,000 -173,481 208,481 $0.00 $208,481.00 $0.00 $0.00
Grand Total SPLOST 2014 Expenditures 1,685,000 623,241 1,061,759 $448,070.82 $613,688.18 $460,478.31 $952,421.34
***202,000 left on CNB contract
w/ 50,000 likely to carry over
Mem Park Pavillion Roof
PARKS ADMINISTRATION EXPENDITURES
OTHER FINANCING USES
20200618AmendedPacket Page 68 of 158 2020061016/jrl
31-May-19 Chatham CHATHAM COUNTY BOARD OF COMMISSIONERS (SPLOST)7,040,206.50
30-Apr-19 Chatham CHATHAM COUNTY BOARD OF COMMISSIONERS (SPLOST)7,152,988.07
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0.011351 79913.38398
0.011351 81193.56758
20200618AmendedPacket Page 70 of 158 2020061016/jrl
FY-2021 BUDGET FY-2020 FY-2020 FY-2020 FY-2019 FY-2018
FUND DEPT OBJ ACCOUNT DESCRIPTION
BUDGET
REQUEST
VARIANCE
FY21 VS FY20
CURRENT
BUDGET
Y-T-D and
ENCUMBERED
BUDGET
BALANCE ACTUAL ACTUAL
340 00 33 4310 State of GA DCA Grant**489,500 -3,564,039 4,053,539 $2,868,277.48 $1,185,261.52 $946,461.38 $0.00
340 00 33 new FEMA Grant Storm Shutters 187,000
340 00 33 new Back River Study NFWF Grant 125,000 125,000 0 $0.00 $0.00 $0.00 $0.00
340 00 33 new Wake Study USACE Grant 213,500 213,500 0 $0.00 $0.00 $0.00 $0.00
340 00 33 new DNR Coastal Incentive Grant 37,000 37,000 0 $0.00 $0.00 $0.00 $0.00
340 00 33 new FEMA Stormwater Mgmt Grant 190,000 190,000 0 $0.00 $0.00 $0.00 $0.00
340 00 33 new Skidaway Dune Monitoring (unconfirmed)61,650 61,650 0 $0.00 $0.00 $0.00 $0.00
INTERGOVERNMENTAL 1,303,650 -2,936,889 4,053,539 $2,868,277.48 $1,185,261.52 $946,461.38 $0.00
Grand Total 1,303,650 -2,936,889 4,053,539 $2,868,277.48 $1,185,261.52 $946,461.38 $0.00
** DCA Grant funds awarded but not used
in prior year
FY-2020 BUDGET FY-2020 FY-2020 FY-2020 FY-2019 FY-2018
FUND DEPT OBJ ACCOUNT DESCRIPTION
BUDGET
REQUEST
VARIANCE
FY21 VS FY20
CURRENT
BUDGET
Y-T-D and
ENCUMBERED
BUDGET
BALANCE ACTUAL ACTUAL
340 4910 52 new Stormwater Mgmt DCA Grant 65,000 65,000 0 $0.00 $0.00 $0.00 $0.00
340 4910 52 new Stormwater Mgmt FEMA Grant 190,000 190,000 0 $0.00 $0.00 $0.00 $0.00
340 6125 52 3850 Contract Labor DCA Grant 36,000 -91,350 127,350 $67,721.63 $59,628.37 $25,800.00 $0.00
340 6125 52 new Back River Study DCA Grant 175,000 175,000 0 $0.00 $0.00 $0.00 $0.00
340 6125 52 new Back River Study NFWF Grant 125,000 125,000 0 $0.00 $0.00 $0.00 $0.00
340 6125 52 new Wake Study DCA Grant 213,500 213,500 0 $0.00 $0.00 $0.00 $0.00
340 6125 52 new Wake Study USACE Grant 213,500 213,500 0 $0.00 $0.00 $0.00 $0.00
340 6125 52 new DNR Coastal Incentive Grant 37,000 37,000 0 $0.00 $0.00 $0.00 $0.00
340 6125 52 new Skidaway Dune Monitoring (unconfirmed)61,650 61,650 0 $0.00 $0.00 $0.00 $0.00
CHARGE FOR SERVICES 1,116,650 989,300 127,350 $67,721.63 $59,628.37 $25,800.00 $0.00
340 1565 54 1300 FEMA Grant Storm Shutters 187,000 187,000 0 $0.00 $0.00 $0.00 $0.00
341 6125 54 1403 Infrastructure- Dune Restoration 0 -1,426,189 1,426,189 $1,172,371.75 $253,817.25 $886,809.88 $0.00
CAPITAL OUTLAY 187,000 -1,239,189 1,426,189 $1,172,371.75 $253,817.25 $886,809.88 $0.00
340 6125 57 3004 Beach Renourishment 0 -2,500,000 2,500,000 $1,989,635.00 $510,365.00 $0.00 $0.00
OTHER COSTS 0 -2,500,000 2,500,000 $1,989,635.00 $510,365.00 $0.00 $0.00
Grand Total 1,303,650 -2,749,889 4,053,539 $3,229,728.38 $823,810.62 $912,609.88 $0.00
CAPITAL GRANT PROJECT FUND 340 - REVENUE
CAPITAL GRANT PROJECT FUND 340 - EXPENDITURES
CAPITAL GRANT PROJECT FUND - 340
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FY-2021 BUDGET FY-2020 FY-2020 FY-2020
FUND DEPT OBJECT ACCOUNT DESCRIPTION
BUDGET
REQUEST
VARIANCE
FY21 VS FY20
CURRENT
BUDGET
Y-T-D and
ENCUMBERED
BUDGET
BALANCE
420 00 36 1000 Interest Income 0.00 (3,000.00)$3,000.00
36 Total INVESTMENT INCOME 0.00 (3,000.00)$3,000.00 $0.00 $0.00
420 00 39 1000 Transfer in from General Fund 0.00 (738,199.00)738,199.00 0.00 738,199.00
420 00 39 1500 Transfer in from H/M Tax 245,400.00 245,400.00 0.00 37,167.01 (37,167.01)
39 Total OTHER FINANCING SOURCES 245,400.00 (492,799.00)738,199.00 37,167.01 701,031.99
Grand Total 245,400.00 (495,799.00)$741,199.00 $37,167.01 $701,031.99
FY-2021 BUDGET FY-2020 FY-2020 FY-2020
FUND DEPT OBJECT ACCOUNT DESCRIPTION
BUDGET
REQUEST
VARIANCE
FY21 VS FY20
CURRENT
BUDGET
Y-T-D and
ENCUMBERED
BUDGET
BALANCE
420 8000 58 1100 Bonds Payable- Principle 125,000.00 0.00 $125,000.00 $125,000.00 $0.00
420 8000 58 2100 Bonds Payable- Interest 119,650.00 (499.00)$120,149.00 $83,413.66 $36,735.34
420 8000 58 3000 Fiscal Agent Fees 750.00 (500.00)$1,250.00 $0.00 $1,250.00
Total DEBT SERVICE 245,400.00 (999.00)$246,399.00 $208,413.66 $37,985.34
420 9000 57 9001 Contingencies 0.00 (494,800.00)$494,800.00 $0.00 $494,800.00
Total OTHER FINANCING USES 0.00 (494,800.00)$494,800.00 $0.00 $494,800.00
Grand Total 245,400.00 (495,799.00)741,199.00 208,413.66 532,785.34
REVENUE BOND DEBT SERVICE FUND - REVENUE
REVENUE BOND DEBT SERVICE FUND - EXPENDITURES
REVENUE BOND DEBT SERVICE FUND - 420
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CITY OF TYBEE ISLAND
FISCAL YEAR 2018-2019 PROPOSED BUDGET
PROJECT DESCRIPTIONS
Grand Total
FY2020
Projects
Total
5 Year
CIP FY19 FY20 FY21 FY22 FY23 FY19-23
WATER & SEWER IMPROVEMENTS:
2 Water Service Trucks 0 70,000 0 70,000 0 0 0 0
WWTP Screw Conveyor 0 0 0 0 0 0 0 0
Raise 3 Well Houses to Flood Plan 0 900,000 0 0 300,000 300,000 300,000 0
Rehab Fort Screven Well 0 125,000 0 125,000 0 0 0 0
Replace Water Line 2nd/Van Horn 0 500,000 0 500,000 0 0 0 0
Sewer 3/4 Ton Service Truck 0 0 0 0 0 0 0 0
Sewer add second Rotory Fan Press 0 550,000 0 550,000 0 0 0 0
Sewer Lift - Force Main # 1 0 500,000 0 0 500,000 0 0 0
Sewer Lift Force Main # 2 0 174,250 0 0 0 174,250 0 0
Sewer Lift Force Main # 10 0 75,000 0 75,000 0 0 0 0
Sewer Lift Force Main # 5 0 113,250 0 113,250 0 0 0 0
Sewer Lift Force Main # 9 0 0 0 0 0 0 0 0
Sewer Lines repairs that are identified by camera system 0 100,000 0 100,000 0 0 0 0
WWTP 50ft Diameter Clarifier 0 1,500,000 0 0 0 0 1,500,000 0
WWTP Reuse Water System 0 250,000 0 0 0 250,000 0 0
Sewer Line Replac Inlet Ave. & 17th Street 0 175,000 0 175,000 0 0
Sewer Lift Station # 12 Rehab & Force Main Replac 0 300,000 0 300,000 0 0
Machinery and Equipment 0 50,000 0 50,000 0 0 1,133,250
Match 15% for Storm Shutters cost of $12,051 funded by FEMA\GEMA 0 1,808 0 1,808 0 0 500,000
Match for 12 Generators funded by FEMA\GEMA 0 65,000 0 65,000 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 1,808 0 1,808 0 0
0 65,000 0 65,000 0 0
TOTAL WATER & SEWER CIP:0 5,516,116 0 2,191,866 800,000 724,250 1,800,000 1,633,250
WATER & SEWER ENTERPRISE FUND 505
tmp4C0B.tmp 120200618AmendedPacketPage 73 of 158 2020061016/jrl
FY-2021 BUDGET FY-2020 FY-2020 FY-2020 FY-2019 FY-2018
FUND DEPTOBJECT ACCOUNT DESCRIPTION
BUDGET
REQUEST
VARIANCE
FY21 VS FY20
CURRENT
BUDGET
Y-T-D and
ENCUMBERED
BUDGET
BALANCE ACTUAL ACTUAL
505 00 34 2900 Water Sewer Cost Reimbursem 175 -25 200 308.40 (108.40)165.00 165.00
505 00 34 4210 Water charges 1,212,000 -24 1,212,024 1,062,903.24 149,120.76 1,153,428.32 1,093,127.11
505 00 34 4215 Capital Cost Recovery 22,000 2,000 20,000 20,000.00 0.00 44,000.00 25,130.50
505 00 34 4255 Sewer charges 1,600,000 60,804 1,539,196 1,461,161.88 78,034.12 1,609,005.92 1,546,293.53
505 00 34 6901 Other fees - tapping fees 12,000 4,000 8,000 10,988.00 (2,988.00)15,459.80 12,330.60
505 00 34 6902 Other fees - stubbing fees 7,500 2,500 5,000 7,073.00 (2,073.00)9,068.40 9,055.40
505 00 34 6903 Aid to Construction 20,000 0 20,000 22,172.50 (2,172.50)40,044.00 42,134.00
505 00 34 6904 Delinquent Charges 30,000 0 30,000 24,667.44 5,332.56 39,229.69 36,750.50
505 00 34 6906 Other Fees - Setup/Cut on 7,500 1,500 6,000 7,520.00 (1,520.00)9,840.00 9,011.68
CHARGE FOR SERVICES 2,911,175 70,755 2,840,420 2,616,794.46 223,625.54 2,920,241.13 2,773,998.32
505 00 36 1000 Interest 0 -100 100 0.00 100.00 0.00 2,866.10
INVESTMENT INCOME 0 -100 100 0.00 100.00 0.00 2,866.10
505 00 38 1002 Tower Space Rental Revenue 210,000 30,000 180,000 206,797.07 (26,797.07)191,476.05 187,006.66
505 00 38 9002 W/S Misc Other Income 0 0 0 5,000.00 (5,000.00)1,764.71 0.00
505 00 38 9003 Service CHG RET'D checks 500 0 500 800.00 (300.00)544.00 480.00
MISCELLANEOUS 210,500 30,000 180,500 212,597.07 (32,097.07)193,784.76 187,486.66
505 00 39 1000 Capital Contributions 0 0 0 0.00 0.00 0.00
505 00 39 1300 Prior Year Fund Balance 1,026,058 -1,323,404 2,349,462 0.00 2,349,462.00 0.00
505 00 39 2100 Sales of Assets - W/S 0 0 0 0.00 0.00 0.00 0.00
OTHER FINANCING SOURCES 1,026,058 -1,323,404 2,349,462 0.00 2,349,462.00 0.00 0.00
GRAND TOTAL REVENUE 4,147,733 -1,222,749 5,370,482 2,829,391.53 2,541,090.47 3,114,025.89 2,964,351.08
WATER AND SEWER FUND 505 - REVENUE
WATER AND SEWER FUND - 505
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FY-2021 BUDGET FY-2020 FY-2020 FY-2020 FY-2019 FY-2018
FUND DEPT OBJECT ACCOUNT DESCRIPTION
BUDGET
REQUEST
VARIANCE
FY21 VS FY20
CURRENT
BUDGET
Y-T-D and
ENCUMBERED
BUDGET
BALANCE ACTUAL ACTUAL
505 4350 51 1100 Salaries & Wages 641,012 -449 641,461 $546,022.27 $95,438.73 $415,726.79 $345,999.92
505 4350 51 1300 Overtime 30,500 0 30,500 $33,270.39 ($2,770.39)$8,128.24 $21,601.95
505 4350 51 1400 Employee Benefits 19,500 1,200 18,300 $14,975.00 $3,325.00 $19,594.94 $8,600.00
505 4350 51 2100 Health Insurance Benefits 124,763 -74,152 198,915 $137,911.18 $61,003.82 $58,661.34 $81,311.75
505 4350 51 2200 Social Security Contribution 43,652 646 43,006 $36,482.75 $6,523.25 $66,153.46 $23,296.30
505 4350 51 2300 FICA Medicare Contribution 10,209 151 10,058 $8,532.47 $1,525.53 $15,275.39 $5,448.30
505 4350 51 2400 Retirement Contributions 40,333 -5,827 46,160 $34,469.93 $11,690.07 $21,633.33 $28,164.52
505 4350 51 2700 Workers Compensation 35,008 9,252 25,756 $16,860.00 $8,896.00 $17,603.00 $17,753.82
505 4350 51 2900 Wellness Benefits 0 -1,875 1,875 $1,875.00 $0.00 $0.00
505 4350 51 2910 Wellness Incentive 13,050 7,525 5,525 $675.00 $4,850.00 $0.00 $38.00
51 Total PERSONNEL 958,027 -63,529 1,021,556 $829,198.99 $192,357.01 $622,776.49 $532,214.56
505 4350 52 1201 Engineering/permits 10,000 -4,050 14,050 $11,570.04 $2,479.96 $1,843.90 $0.00
505 4350 52 1300 Computer Svc Contracts 25,000 11,000 14,000 $8,389.60 $5,610.40 $9,662.24 $11,800.44
505 4350 52 1310 Water Analysis 92,000 14,500 77,500 $76,330.65 $1,169.35 $64,330.20 $64,875.05
505 4350 52 2110 Dumping Charges 81,000 38,000 43,000 $36,025.62 $6,974.38 $29,767.87 $39,570.71
505 4350 52 2201 Repair & Maintain - Build 15,000 8,000 7,000 $431.66 $6,568.34 $110.81 $2,528.97
505 4350 52 2202 Repair & Maintain - Vehicle 10,000 -5,000 15,000 $6,368.02 $8,631.98 $7,275.50 $3,335.76
505 4350 52 2203 Repair & Maintain - Equip 130,000 10,000 120,000 $96,974.85 $23,025.15 $84,408.77 $208,747.68
505 4350 52 2205 Repair & Maint Infrastruture 114,000 -109,900 223,900 $130,002.42 $93,897.58 $79,763.20 $99,834.43
505 4350 52 2320 Rental of Equip & Vehicle 50,000 -83,795 133,795 $133,794.02 $0.98 $73,743.60 $86,889.44
505 4350 52 3100 Property & Liability Insurance 76,000 7,800 68,200 $68,083.33 $116.67 $48,842.51 $71,885.83
505 4350 52 3201 Telephone 5,800 -400 6,200 $4,760.88 $1,439.12 $5,036.17 $5,256.30
505 4350 52 3220 Postage & Freight 14,500 -3,500 18,000 $13,161.81 $4,838.19 $4,457.62 $4,733.61
505 4350 52 3300 Advertising 300 100 200 $180.00 $20.00 $200.00 $945.00
505 4350 52 3330 Legal Notices 1,000 0 1,000 $925.00 $75.00 $0.00 $0.00
505 4350 52 3400 Printing & Binding 0 -1,000 1,000 $1,000.00 $0.00 $0.00
505 4350 52 3500 Travel & Related Expenses 9,500 1,000 8,500 $7,270.27 $1,229.73 $4,362.23 $3,445.06
505 4350 52 3600 Dues & Fees 2,000 500 1,500 $867.11 $632.89 $3,676.29 $10,400.04
505 4350 52 3700 Education & Training 8,500 1,500 7,000 $3,889.50 $3,110.50 $1,930.00 $2,374.95
505 4350 52 3901 Service Charges, Late Fees 13,000 1,000 12,000 $11,532.05 $467.95 $10,251.00 $9,289.00
505 4350 52 3920 Safety Equipment 0 0 0 $0.00
505 4350 52 3950 Water Conservation Measures 0 -500 500 $500.00 $0.00 $694.93
52 Total SERVICES 657,600 -114,745 772,345 $610,556.83 $161,788.17 $429,661.91 $626,607.20
505 4350 53 1100 Supplies & Materials 73,000 -14,455 87,455 $83,941.47 $3,513.53 $42,085.52 $18,065.12
505 4410 53 1102 Fire hydrants, gates, valve 0 -1,000 1,000 $1,000.00 $0.00 $0.00
505 4350 53 1210 Water/Sewer Charges 45,000 10,000 35,000 $40,361.54 ($5,361.54)$64,322.38 $59,735.82
505 4350 53 1230 Electricity 225,000 25,000 200,000 $175,546.74 $24,453.26 $208,688.44 $199,000.18
505 4350 53 1270 Gasoline & Diesel Fuel 19,000 800 18,200 $9,549.39 $8,650.61 $13,312.91 $18,316.17
505 4410 53 1400 Books & Periodicals 0 -500 500 $500.00 $0.00 $0.00
505 4350 53 1560 Inventory - Water Meters&30,000 9,000 21,000 $20,064.90 $935.10 $11,203.20 $13,137.30
505 4350 53 1600 Small equipment 8,000 4,500 3,500 $2,124.66 $1,375.34 $2,645.90 $5,539.87
1700 Safety Equipment 2,000 1,400 600 $514.58 $85.42 $1,270.18 $0.00
505 4350 53 1720 Uniform /Clothing 8,200 1,000 7,200 $6,115.34 $1,084.66 $5,540.31 $3,039.34
505 4350 53 1730 Ultraviolet Disinfection 10,000 -10,000 20,000 $10,777.00 $9,223.00 $0.00 $2,272.36
505 4350 53 1740 Sludge Belt Press Parts 10,000 0 10,000 $9,645.23 $354.77 $12,304.63 $17,304.45
53 Total SUPPLIES 430,200 25,745 404,455 $358,640.85 $45,814.15 $361,373.47 $336,410.61
505 4350 54 1400 Infrastructure 0 -1,725,000 1,725,000 $675,585.51 $1,049,414.49 $196,972.67 $455,353.37
505 4350 54 1401 Sewer Line Rehab 0 0 $0.00 $10,327.03 $0.00
505 4350 54 1402 Rehab Lift Stations 0 -158,250 158,250 $94,137.84 $64,112.16 $0.00 $0.00
505 4350 54 1499 Infrastructure Sewer Line Repl 0 -278,610 278,610 $265,143.76 $13,466.24 $0.00 $557,164.75
505 4350 54 2100 Machinery & Equipment 0 -46,390 46,390 $21,079.47 $25,310.53 ($216,620.07)($1,012,518.12)
505 4350 54 2200 Vehicles 0 -70,000 70,000 $69,233.35 $766.65 $20,639.44 $0.00
505 4350 54 CAP Total Capital Outlay 1,357,500 1,357,500 $0.00 $0.00 $0.00
54 Total CAPITAL OUTLAY 1,357,500 -920,750 2,278,250 $1,125,179.93 $1,153,070.07 $11,319.07 $0.00
505 4350 55 1005 Indirect Allocation - AP 29,100 0 29,100 $29,100.00 $0.00 $25,285.92 $25,275.08
505 4350 55 1008 Indirect Allocation - Payroll 14,858 0 14,858 $14,858.00 $0.00 $11,157.92 $6,909.12
505 4350 55 1010 Indirect Allocation - Accounting 97,798 0 97,798 $97,798.00 $0.00 $81,125.88 $77,826.12
55 Total INTERFUND/INTERDEPT 141,756 0 141,756 $141,756.00 $0.00 $117,569.72 $110,010.32
505 4350 56 1000 Depreciation 522,900 -127,100 650,000 $0.00 $650,000.00 $663,591.52 $601,610.51
56 Total DEPRECIATION 522,900 -127,100 650,000 $0.00 $650,000.00 $663,591.52 $601,610.51
505 4350 57 4000 Bad debt 900 -100 1,000 ($343.01)$1,343.01 $1,083.38 $923.04
57 Total OTHER COSTS 900 -100 1,000 ($343.01)$1,343.01 $1,083.38 $923.04
505 4350 58 2221 Interest Expense Ameris Bond 46,200 -12,400 58,600 $49,578.68 $9,021.32 $61,243.15 $68,557.35
505 4350 58 2225 Interest Expense 2013L35WJ 17,350 -2,620 19,970 $16,884.07 $3,085.93 $19,396.69 $20,403.12
505 4350 58 2305 GEFA CW2016043 Interest E 4,450 -600 5,050 $4,267.81 $782.19 $4,879.97 $2,957.32
505 4350 58 2307 Interest Exp DW2016045 10,850 -1,650 12,500 $10,477.89 $2,022.11 $0.00 $0.00
505 4350 58 3200 Loan Closing Cost Fees 0 -5,000 5,000 $5,000.00 $0.00 $11,825.54 $7,718.08
58 Total DEBT SERVICE 78,850 -22,270 101,120 $86,208.45 $14,911.55 $97,345.35 $99,635.87
Grand Total Expenses 4,147,733 -1,222,749 5,370,482 $3,151,198.04 $2,219,283.96 $2,304,720.91 $2,307,412.11
WATER AND SEWER FUND 505 - EXPENSES
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FUND 505 WATER/SEWER CAPITAL PROJECTS BUDGET FY2021
PROJECT PROJ #
REHABILITATION OF CLARIFIERS 2021 - 013 $500,000
REPLACEMENT OF FAILING SANITARY MAINS - 1% OF SEWERS PER
YEAR (AS DETERMINED BY TELEVISING & EMERGENCIES)2021 - 015 $600,000
UPGRADE SCADA SYSTEM AND MAINTENANCE 2021 - 019 $10,000
GEO-THINQ SOFTWARE (SYSTEM MAPPING), GPS SURVEY OF STRUCTURES AND VALVES, OBTAIN INVERTS2021 - 021 $45,000
WATER TOWER CONTRACTS (MAINTENANCE & PAINTING)2020 - 007 $40,000
ODOR CONTROL FOR WWTP & LIFT STATIONS 2021 - 025 $12,500
MISCELLANEOUS WATER REPAIRS (MAINTENANCE & BREAKS)2020 - 019 $150,000
$1,357,500
20200618AmendedPacket Page 76 of 158 2020061016/jrl
FY-2021 BUDGET FY-2020
FUND DEPTOBJECT ACCOUNT DESCRIPTION
BUDGET
REQUEST
VARIANCE
FY21 VS
FY20
CURRENT
BUDGET
505 00 34 2900 Water Sewer Cost Reimbursem 175 -25 200
505 00 34 4210 Water charges 1,212,000 -24 1,212,024
505 00 34 4215 Capital Cost Recovery 22,000 2,000 20,000
505 00 34 4255 Sewer charges 1,600,000 60,804 1,539,196
505 00 34 6901 Other fees - tapping fees 12,000 4,000 8,000
505 00 34 6902 Other fees - stubbing fees 7,500 2,500 5,000
505 00 34 6903 Aid to Construction 20,000 0 20,000
505 00 34 6904 Delinquent Charges 30,000 0 30,000
505 00 34 6906 Other Fees - Setup/Cut on 7,500 1,500 6,000
CHARGE FOR SERVICES 2,911,175 70,755 2,840,420
505 00 36 1000 Interest 0 -100 100
INVESTMENT INCOME 0 -100 100
505 00 38 1002 Tower Space Rental Revenue 210,000 30,000 180,000
505 00 38 9002 W/S Misc Other Income 0 0 0
505 00 38 9003 Service CHG RET'D checks 500 0 500
MISCELLANEOUS 210,500 30,000 180,500
505 00 39 1000 Capital Contributions 0 0 0
505 00 39 1300 Prior Year Fund Balance 0 -2,349,462 2,349,462
505 000039 2100 Sales of Assets - W/S 0 0 0
OTHER FINANCING SOURCES 0 -2,349,462 2,349,462
GRAND TOTAL REVENUE 3,121,675 -2,248,807 5,370,482
WATER AND SEWER ENTERPRISE FUND REVENUE
20200618AmendedPacket Page 77 of 158 2020061016/jrl
FY-2020 FY-2020 FY-2019 FY-2018
Y-T-D and
ENCUMBERED
BUDGET
BALANCE ACTUAL ACTUAL
308.40 (108.40)165.00 165.00
1,062,901.38 149,122.62 1,153,428.32 1,093,127.11
20,000.00 0.00 44,000.00 25,130.50
1,461,157.62 78,038.38 1,609,005.92 1,546,293.53
10,988.00 (2,988.00)15,459.80 12,330.60
7,073.00 (2,073.00)9,068.40 9,055.40
22,172.50 (2,172.50)40,044.00 42,134.00
24,667.44 5,332.56 39,229.69 36,750.50
7,520.00 (1,520.00)9,840.00 9,011.68
2,616,788.34 223,631.66 2,920,241.13 2,773,998.32
0.00 100.00 0.00 2,866.10
0.00 100.00 0.00 2,866.10
206,797.07 (26,797.07)191,476.05 187,006.66
5,000.00 (5,000.00)1,764.71 0.00
768.00 (268.00)544.00 480.00
212,565.07 (32,065.07)193,784.76 187,486.66
0.00 0.00 0.00
0.00 2,349,462.00 0.00
0.00 0.00 0.00 0.00
0.00 2,349,462.00 0.00 0.00
2,829,353.41 2,541,128.59 3,114,025.89 2,964,351.08
WATER AND SEWER ENTERPRISE FUND REVENUE
20200618AmendedPacket Page 78 of 158 2020061016/jrl
FY-2021 BUDGET FY-2020 FY-2020 FY-2020 FY-2019 FY-2018
FUNDDEPT OBJECT ACCOUNT DESCRIPTION BUDGET REQUEST
VARIANCE
FY21 VS FY20
CURRENT
BUDGET
Y-T-D and
ENCUMBERED
BUDGET
BALANCE ACTUAL ACTUAL
540 00 34 4110 Solid Waste Collection Fees 785,000 151,176 633,824 495,725.30 138,098.70 497,067.50 469,208.65
540 00 34 4112 Compactors - Lovell 32,000 (5,000)37,000 27,667.54 9,332.46 30,399.60 29,413.80
540 00 34 4115 Garbage - Stevens Day 200,000 49,880 150,120 140,487.68 9,632.32 138,017.94 127,790.90
540 00 34 4120 Recycling - Full Price 0 -210,335 210,335 133,978.88 76,356.12 176,792.12 167,151.72
540 00 34 4125 Recycle Disc't Stevens Day 0 -3,521 3,521 38,721.34 (35,200.34)50,389.86 46,556.46
540 00 34 4130 Recycled Materials Revenue 0 -2,000 2,000 2,737.11 (737.11)3,918.60 6,120.00
540 00 34 4132 Garbage Surcharge 0 -201,060 201,060 33,115.97 167,944.03 43,699.73 42,394.63
34 Total CHARGE FOR SERVICES 1,017,000 -220,860 1,237,860 872,433.82 365,426.18 940,285.35 888,636.16
540 00 39 1241 T'fer in Gen Fund Yard Waste -160,000 160,000 0.00 160,000.00 127,905.62 139,352.00
540 00 39 1242 T'fer in Gen Fd Recycle Hmst 0 -55,000 55,000 0.00 55,000.00 0.00 15,000.00
540 00 39 1243 T'fer in Gen Fund Recycle Sen 0 -3,200 3,200 0.00 3,200.00 2,892.00 2,700.00
540 00 39 1244 T'fer in Gen Garbage Homest 80,630 24,630 56,000 0.00 56,000.00 25,417.55 36,397.00
540 00 39 1245 T'fer in Compactor Atlantic 0 -18,000 18,000 0.00 18,000.00 15,417.00 6,551.00
39 Total OTHER FINANCING SOURCES 80,630 -211,570 292,200 0.00 292,200 171,632.17 200,000.00
Grand Total Revenue 1,097,630 -432,430 1,530,060 872,433.82 657,626.18 1,111,917.52 1,088,636.16
FY-2021 BUDGET FY-2020 FY-2020 FY-2020 FY-2019 FY-2018
FUND DEPT OBJECT ACCOUNT DESCRIPTION BUDGET REQUEST
VARIANCE
FY21 VS FY20
CURRENT
BUDGET
Y-T-D and
ENCUMBERED
BUDGET
BALANCE ACTUAL ACTUAL
540 4520 52 2111 Residential Waste Collection 887,000 177,000 710,000 405,703.56 304,296.44 487,305.00 612,368.45
540 4520 52 2112 Compactors - Lovell 32,000 0 32,000 25,060.77 6,939.23 31,728.98 30,106.15
540 4520 52 2114 Recycling 0 (248,200)248,200 212,479.65 35,720.35 237,431.64 229,265.50
540 4520 52 2115 Compactors - Atlantic 13,000 (5,000)18,000 10,794.84 7,205.16 9,061.19 8,803.66
540 4520 52 2116 Garbage- Residential Homest 0 (284,000)284,000 112,003.09 171,996.91 150,196.46 0.00
540 4520 52 2119 Yard Waste Removal 144,500 (15,500)160,000 120,408.00 39,592.00 144,489.60 139,351.50
540 4520 52 3220 Postage & Freight 0 (6,000)6,000 0.00 6,000.00 522.28 6,309.96
52 Total SERVICES 1,076,500 -381,700 1,458,200 886,449.91 571,750.09 1,060,735.15 1,026,205.22
540 4520 53 1100 Supplies & Materials 0 -2,000 2,000 0.00 2,000.00 0.00 0.00
53 Total SUPPLES 0 -2,000 2,000 0.00 2,000.00 0.00 0.00
540 4520 55 1005 Indirect Allocation -A/P 4,400 0 4,400 4,400.00 0.00 4,364.12 4,374.96
540 4520 55 1008 Indirect Allocation -Payroll 630 0 630 630.00 0.00 630.96 630.96
540 4520 55 1010 Indirect Allocation - Accting 16,100 0 16,100 16,100.00 0.00 14,957.20 16,056.96
55 Total INTERFUND/INTERDEPT 21,130 0 21,130 21,130.00 0.00 19,952.28 21,062.88
540 9000 61 1000 Contingency Fund 0 -8,930 8,930 0.00 8,930.00 14,957.20 0.00
61 Total OTHER FINANCING USES 0 -8,930 8,930 0.00 8,930.00 49,866.68 37,119.84
Grand Total Expenses 1,097,630 -432,430 1,490,260 907,579.91 582,680.09 1,130,554.11 1,084,387.94
39,800 budgeted for salary FY20, not used.
1,530,060
Totals through April 2020
SOLID WASTE FUND 540 - REVENUES
SOLID WASTE FUND 540 - EXPENSES
SOLID WASTE FUND - 540
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REVENUE FY-2021 BUDGET FY-2020 FY-2020 FY-2020 FY-2019 FY-2018
FUND DEPT OBJECT ACCOUNT DESCRIPTION
BUDGET
REQUEST
VARIANCE
FY21 VS FY20
CURRENT
BUDGET
Y-T-D and
ENCUMBERED
BUDGET
BALANCE ACTUAL ACTUAL
555 00 34 7520 Camping Fees 1,200,000 (85,000)1,285,000 1,107,886.72 177,113.28 1,439,825.59 1,363,386.56
555 00 34 7521 Camp Tent Site 50,000 (18,000)68,000 50,201.82 17,798.18 70,603.56 71,007.87
555 00 34 7522 Cabin Rental Taxable 150,000 (35,000)185,000 133,011.92 51,988.08 179,877.24 166,127.97
555 00 34 7523 Cabin Rental Tax Exempt 500 0 500 157.48 342.52 0.00 0.00
555 00 34 7527 Ice Revenues 6,500 (3,500)10,000 6,414.25 3,585.75 10,658.38 10,722.81
555 00 34 7528 Propane Revenues 16,000 (1,000)17,000 13,310.11 3,689.89 18,139.77 20,068.83
555 00 34 7529 RV Supplies Revenue 10,000 0 10,000 8,586.16 1,413.84 10,420.89 10,765.93
555 00 34 7530 Store Revenue 70,000 (5,000)75,000 63,643.57 11,356.43 89,405.24 80,651.43
555 00 34 7532 Vending Machine Revenue 17,000 0 17,000 14,058.02 2,941.98 19,220.44 18,738.85
555 00 34 7533 Trolley Ticket Revenue 1,200 1,200 0 1,222.86 (1,222.86)0.00 0.00
555 00 34 7534 Miscellaneous Revenue 21,000 6,000 15,000 19,180.07 (4,180.07)22,869.70 19,702.42
555 00 34 7538 Campground Sales- Parking P 10,000 3,000 7,000 8,850.00 (1,850.00)10,800.00 6,900.00
TOTAL CHARGES FOR SERVICES 1,552,200 (137,300)1,689,500 1,426,522.98 262,977.02 1,871,820.81 1,768,072.67
555 00 39 1201 Transfers from General Fund 0 0 0 0.00 0.00 0.00 0.00
555 00 39 1300 Prior Year Fund Balance 0 (600,000)600,000 0.00 600,000.00 0.00 818,403.50
555 00 39 2100 Sale of Assets - Campground 0 0 0 3,619.00 (3,619.00)0.00 0.00
TOTAL OTHER FINANCING USES 0 (600,000)600,000 3,619.00 596,381.00 0.00 818,403.50
1,552,200 (737,300)2,289,500 1,430,141.98 859,358.02 1,871,820.81 2,586,476.17
CAMPGROUND FUND 555 - REVENUE
GRAND TOTAL REVENUES
CAMPGROUND FUND - 555
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EXPENSES FY-2021 BUDGET FY-2020 FY-2020 FY-2020 FY-2019 FY-2018
FUND DEPT OBJECT ACCOUNT DESCRIPTION
BUDGET
REQUEST
VARIANCE
FY21 VS FY20
CURRENT
BUDGET
Y-T-D and
ENCUMBERED
BUDGET
BALANCE ACTUAL ACTUAL
555 6180 51 1100 Salaries & Wages 340,914 -2,857 343,771 $311,375.81 $32,395.19 $317,309.55 $318,058.76
555 6180 51 1300 Overtime 5,000 0 5,000 $1,263.82 $3,736.18 $2,004.47 $3,363.48
555 6180 51 1400 Employee Benefits 5,400 0 5,400 $3,600.00 $1,800.00 $2,400.00 $3,000.00
555 6180 51 2100 Health Insurance Benefits 97,647 1,837 95,810 $84,742.10 $11,067.90 $79,374.43 $76,800.77
555 6180 51 2200 Social Security Contribution 22,284 116 22,168 $19,461.56 $2,706.44 $19,759.88 $19,905.43
555 6180 51 2300 Medicare Contributions 5,212 28 5,184 $4,551.61 $632.39 $4,621.28 $4,655.40
555 6180 51 2400 Retirement Contributions 22,350 -8,932 31,282 $23,359.49 $7,922.51 $31,133.16 $19,567.39
555 6180 51 2700 Workers Compensation 5,867 1,333 4,534 $4,534.00 $0.00 $4,892.00 $4,091.87
555 6180 51 2910 Wellness Incentive 8,100 4,725 3,375 $326.00 $3,049.00 $375.00 $141.00
TOTAL PERSONNEL AND BENEFITS 512,774 -3,750 516,524 $453,214.39 $63,309.61 $461,869.77 $449,584.10
555 6180 52 1300 Service Contracts 8,000 1,700 6,300 $2,569.28 $3,730.72 $8,022.04 $8,953.74
555 6180 52 2110 Garbage Service 12,000 7,000 5,000 $6,223.54 ($1,223.54)$4,185.92 $3,313.02
555 6180 52 2130 Custodial Services 75,000 2,000 73,000 $63,050.00 $9,950.00 $73,325.00 $71,694.32
555 6180 52 2135 Pool Cleaning Service 3,800 200 3,600 $3,150.00 $450.00 $3,750.00 $3,780.00
555 6180 52 2200 Pest Control 5,000 0 5,000 $4,852.00 $148.00 $4,787.00 $5,154.00
555 6180 52 2201 Repair & Maintenance - Equipment 5,000 0 5,000 $2,802.61 $2,197.39 $3,735.26 $6,824.92
555 6180 52 2202 Repair & Maintain - Vehicle 1,000 0 1,000 $242.31 $757.69 $973.53 $2,264.77
555 6180 52 2203 Repair & Maintain - Bldgs.10,000 0 10,000 $1,431.60 $8,568.40 $5,442.10 $8,789.24
555 6180 52 2205 Repair & Maintain - Infrastructure 15,000 0 15,000 $9,053.89 $5,946.11 $1,142.50 $16,823.39
555 6180 52 2325 Armored Car Service 6,500 500 6,000 $5,248.85 $751.15 $5,618.41 $5,858.09
555 6180 52 3100 Property & Liability Ins 10,000 3,000 7,000 $7,000.00 $0.00 $6,999.66 $7,000.00
555 6180 52 3201 Telephone/Communications 7,500 -1,500 9,000 $5,395.30 $3,604.70 $5,339.46 $7,501.86
555 6180 52 3202 Cable, Data & Fax Lines 17,000 1,500 15,500 $16,220.99 ($720.99)$15,398.92 $14,623.10
555 6180 52 3220 Postage & Freight 1,000 0 1,000 $640.04 $359.96 $834.95 $887.83
555 6180 52 3300 Advertising 80,000 1,000 79,000 $66,122.80 $12,877.20 $50,278.53 $59,744.74
555 6180 52 3500 Travel & Related 8,000 1,000 7,000 $4,479.40 $2,520.60 $3,545.28 $8,063.06
555 6180 52 3600 Dues & Fees 10,000 0 10,000 $7,409.93 $2,590.07 $4,916.70 $9,243.78
555 6180 52 3700 Education & Training 3,000 0 3,000 $2,041.00 $959.00 $1,619.00 $2,665.00
555 6180 52 3800 Permits, Regulatory Fees 600 0 600 $600.00 $0.00 $853.60 $600.00
555 6180 52 3850 Contract Labor 10,000 -10,000 20,000 $10,800.00 $9,200.00 $18,214.50 $21,659.21
555 6180 52 3901 Credit Card Fees 50,000 0 50,000 $39,888.01 $10,111.99 $49,595.11 $45,399.77
555 6180 52 3950 Lodging Compensation 1,000 0 1,000 $98.10 $901.90 $698.41 $0.00
TOTAL PURCHASE CONTRACTED SERVICES 339,400 6,400 333,000 $259,319.65 $73,680.35 $269,275.88 $310,843.84
555 6180 53 1100 Supplies & Materials 25,000 3,000 22,000 $16,686.44 $5,313.56 $24,220.95 $25,651.13
555 6180 53 1130 Pool Cleaning Supplies 7,000 0 7,000 $4,030.89 $2,969.11 $4,435.20 $2,633.57
555 6180 53 1210 Water/Sewer Charges 18,500 -4,500 23,000 $15,306.38 $7,693.62 $21,441.85 $22,124.47
555 6180 53 1220 Propane 776 -624 1,400 $414.32 $985.68 $1,306.36 $1,502.58
555 6180 53 1230 Electricity 110,000 12,000 98,000 $83,185.49 $14,814.51 $103,548.88 $99,880.83
555 6180 53 1270 Gasoline & Diesel 600 -200 800 $237.76 $562.24 $337.76 $555.71
555 6180 53 1520 Propane RV Park-COGS 9,000 0 9,000 $5,566.48 $3,433.52 $7,321.38 $8,751.87
555 6180 53 1595 Camp Store Groceries-COGS 47,000 7,000 40,000 $34,731.66 $5,268.34 $46,861.73 $44,603.11
555 6180 53 1596 Camp Store-RV Supplies COGS 12,000 0 12,000 $6,902.97 $5,097.03 $11,934.72 $6,387.51
555 6180 53 1600 Small Equipment 8,000 0 8,000 $1,525.94 $6,474.06 $4,526.48 $5,671.29
555 6180 53 1703 Over/Short 50 0 50 ($62.04)$112.04 ($0.81)$0.39
555 6180 53 1720 Uniforms 1,200 0 1,200 $1,173.87 $26.13 $996.44 $1,489.13
TOTAL SUPPLIES 239,126 16,676 222,450 $169,700.16 $52,749.84 $226,930.94 $219,251.59
555 6180 54 1140 Site Improvement - Campground 0 0 0 $0.00 $0.00 $0.00 $49,500.00
555 6180 54 1310 Buildings 0 -300,000 300,000 $297,783.94 $2,216.06 $0.00 $0.00
555 6180 54 1315 Building Improvements 0 0 0 $0.00 $0.00 $17,590.00 $0.00
555 6180 54 2100 Machinery & Equipment 0 -37,679 37,679 $26,800.46 $10,878.54 $0.00 $21,193.63
555 6180 54 CAP Total Capital 41,609 41,609 0 $0.00 $0.00 $0.00 $0.00
TOTAL CAPITAL OUTLAY 41,609 -296,070 337,679 $324,584.40 $13,094.60 $17,590.00 $70,693.63
555 6180 55 1005 Indirect Allocation - A/P 8,500 0 8,500 $8,500.00 $0.00 $8,493.96 $8,493.96
555 6180 55 1008 Indirect Allocation - Payroll 5,300 0 5,300 $5,300.00 $0.00 $5,211.12 $5,290.92
555 6180 55 1010 Indirect Allocation - Accounting 3,000 0 3,000 $3,000.00 $0.00 $29,259.59 $31,144.92
555 6180 55 1010 Indirect Allocation - IT/HR 0 -52,000 52,000 $0.00 $52,000.00 $0.00 $0.00
TOTAL INDIRECT 16,800 -52,000 68,800 $16,800.00 $52,000.00 $42,964.67 $44,929.80
555 6180 56 1000 Depreciation 65,000 0 65,000 $0.00 $65,000.00 $61,925.50 $52,866.12
TOTAL DEPRECIATION 65,000 0 65,000 $0.00 $65,000.00 $61,925.50 $52,866.12
555 6180 58 2220 Ameris Bond Interest Expense 56,600 -15,400 72,000 $60,745.79 $11,254.21 $75,037.58 $83,999.19
TOTAL DEBT SERVICE 56,600 -15,400 72,000 $60,745.79 $11,254.21 $75,037.58 $83,999.19
555 9000 57 9001 Contingency 0 -74,047 74,047 $0.00 $74,047.00 $0.00 $0.00
TOTAL OTHER COSTS 0 -74,047 74,047 $0.00 $74,047.00 $0.00 $0.00
555 9000 61 1100 Transfer to General Fund 0 -600,000 600,000 $0.00 $600,000.00 $0.00 $0.00
TOTAL 0 -600,000 600,000 $0.00 $600,000.00 $0.00 $0.00
1,327,909 -1,018,191 2,289,500 $1,284,364.39 $1,005,135.61 $1,155,594.34 $1,232,168.27
CAMPGROUND FUND 555 - EXPENSES
GRAND TOTAL EXPENSES
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FY20 PROJECT DESCRIPTIONS
Grand
Total
FY2021
Projects
Total
5 Year
CIP FY21 FY22 FY23 FY24 FY25 FY26
CAMPGROUND IMPROVEMENTS:
0 0 0 0 0 0 0 0
0 0 0 0 0 0 0 0
0 0 0 0 0 0 0 0
0 0 0 0 0 0 0 0
0 0 0 0 0 0 0 0
0 Golf Cart Replacement 12,000 12,000 12,000 0 0 0 0 0
0 New Picnic Tables 6,000 6,000 6,000 0 0 0 0 0
0 New Fire Rings 6,000 6,000 6,000 0 0 0 0 0
0 New Office Flooring 15,000 15,000 15,000 0 0 0 0 0
0 New Shop Construction 0 100,000 0 100,000 0 0 0 0
0 New Bath House Construction - Upper 0 300,000 0 0 300,000 0 0 0
0 Installation of Cabins (#9-ADA) & (#10)0 125,000 0 0 0 125,000 0 0
0 Installation of Cabins (#11) & (#12) 0 100,000 0 0 0 0 100,000 0
0 Installation of Cabins (#13) & (#14)0 100,000 0 0 0 0 100,000 0
0 Replace Cabins (#4 - #6)0 215,000 0 0 0 0 0 215,000
0 Match 15% for Storm Shutter for Office Bldg Cost of $ 17,394 2,609 2,609 2609 0 0 0 0 0
0 0 0 0 0 0 0 0 0
0 0
0 0
Match 15% for Storm Shutter for House Bldg Cost of $ 3,429 0 514 514
0 0
0
0 TOTAL RIVERS END RV & CAMPGROUND PARK CIP:41,609 1,197,123 41,609 100,514 300,000 125,000 200,000 430,000
RIVER'S END CAMPGROUND - ENTERPRISE FUND 555
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2015 2016 2017 2018 2019 2020
Real and Pesonal 548,184,127 566,668,936 577,320,450 594,348,883 638,256,266 645,185,097
Motor Vehicles 8,624,410 6,650,410 4,936,460 3,624,890 2,822,520 2,283,410
Mobile Homes 85,884 80,924 85,040 81,120 81,200 73,920
Timber - - - - - -
Heavy duty equipment - - 3,104 - - -
Gross Digest 556,894,421 573,400,270 582,345,054 598,054,893 641,159,986 647,542,427
Less: M&O Exemptions (115,704,819) (120,144,518) (126,999,742) (128,413,700) (136,681,922) (141,098,387)
Net M&O Digest 441,189,602 453,255,752 455,345,312 469,641,193 504,478,064 506,444,040
Gross M&O Millage 6.571 6.394 6.399 6.407 6.633 6.678
Less: Rollbacks 2.527 2.350 2.3550 2.4760 2.7020 2.7472
Net M&O Millage 4.044 4.044 4.044 3.931 3.931 3.931
Net Taxes Levied 1,784,171 1,833,148 1,841,416 1,846,160 1,983,103 1,990,730
Net Taxes $ Increase 15,704 48,977 8,269 4,743 136,944 7,627
Net Taxes % Increase/(Decrease)0.70%2.75%0.45%0.26%7.42%0.38%
NOTICE OF PROPERTY TAX INCREASENOTICE OF PROPERTY TAX INCREASE
City of Tybee Island in Chatham County, Georgia
The City of Tybee Island has tentatively adopted a millage rate which will require an increase in property taxes by 7% percent over the rollback rate.
Pursuant to requirements of the O.C.G.A. 48-5-32 does hereby publish the following presentation of the current year's digest and levy along with the history
of the tax digest for the past five years.
All concerned citizens are invited to the public hearings on this tax increase to be held at the Publilc Safety Building, 78 Van Horn, Tybee Island, GA. on the
following dates:
June 18, 2020 at 6:30 PM
June 25, 2020 at 10:00 AM
June 25, 2020 at 6:30 PM
This tentative increase will result in a millage rate of 3.931 mills, an increase of .002 mills. Without the tentative tax increase, the millage rate will be no
more than 3.929 mills. The proposed tax increase for a home with a fair market value of $100,000 is approximately $0.20 and the proposed tax increase for
non-homestead property with fair market value of $250,000 is approximately $0.50.
Janet R. LeViner, MMC, Clerk of Council, City of Tybee Island
NOTICE
City of Tybee Island in Chatham County, Georgia
The City of Tybee Island City Council does hereby announce that the millage rate will be set at a meeting to be held located at the Tybee Island Public Safety
CURRENT YEAR 2020 TAX DIGEST AND FIVE YEAR HISTORY OF LEVY
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PLANNING COMMISSION CITY MANAGER
Demery Bishop Shawn Gillen
Ron Bossick
Charles Matlock COMMUNITY DEVELOPMENT DIRECTOR
Elaine T. McGruder George Shaw
David McNaughton
J. Whitley Reynolds CITY ATTORNEY
Alan Robertson Edward M. Hughes
Planning Commission Meeting
MINUTES
May 18, 2020
Chair Bishop called the May 18, 2020 Tybee Island Planning Commission meeting to order.
Commissioners present were Charles Matlock, Elaine T. McGruder, Ron Bossick, J. Whitley
Reynolds and Alan Robertson. Davie McNaughton was absent.
Consideration of Minutes:
Chair Bishop asked for consideration of the February 10, 2020 minutes. Vice Chair Ron Bossick
made a motion to approve. Commissioner Charles Matlock seconded. The vote to approve was
unanimous.
Disclosures/Recusals:
Chair Bishop asked if there were any Disclosures or Recusals. There was none.
Old Business: There was none.
New Business:
1. Variance: requesting to impact marshland to maintain right of way – Polk Street right of way & 318
Polk Street – Zone C2-EC- 4-0025-01-005Y & 005Z - City of Tybee & Michael Leonard.
George Shaw approached the planning commission and stated this property has needed the road maintained for
many years. The City needs a variance from our own ordinance to ask for variance from the state to impact the
marsh and maintain road to home. This will be a split cost the City paying for the work in the road right of way
and the Leonard’s paying for the part of the road on their property.
Mr. Alton Brown with the Resource and Land consultants working as the agent on behalf of the City of Tybee
Island stated the reason this is taking so long is the variances and DNR line expire. So then everything has to be
resubmitted. Vice Chair Ron Bossick made a motion to approve. Commissioner Charles Matlock seconded.
Vote to approve was unanimous.
Lisa L. Schaaf
Meeting Adjourned 7:42pm
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STATE OF GEORGIA )
)
COUNTY OF CHATHAM )
AGREEMENT
THIS AGREEMENT, made and entered into as of the _____ day of __________, 2020
by and between Chatham County, a political subdivision of the State of Georgia, hereinafter
referred to as COUNTY and City of Tybee Island, a municipal corporation organized and
existing under the terms of the State of Georgia, hereinafter referred to as the CITY.
W I T N E S S E T H:
WHEREAS, the Chatham County Board of Commissioners has determined a need for a County
Wide Canal Maintenance Program to assist the CITY with the maintenance of the major canals
within their city limits; and
WHEREAS, the County Wide Canal Maintenance Program will consist of machine cleaning to
remove silt, vegetation, spraying with herbicide to reduce aquatic growth and mowing canal
maintenance road; and
WHEREAS, the Chatham County Board of Commissioners has expressed a willingness to
continue the County Wide Canal Maintenance Program to assist the CITY; and
WHEREAS, the Chatham County Board of Commissioners has expressed a willingness to
participate in a three part maintenance program with the CITY as funds are available and subject
to those certain conditions set forth in the agreement.
NOW, THEREFORE, in consideration of the mutual covenants and agreements, and the
benefits to the parties, the CITY and the COUNTY agree as follows:
1. The COUNTY shall maintain an inventory of canals to include the name,
designation code and mileage. The COUNTY shall execute and provide any
revisions that the COUNTY deems necessary to reflect changes in the
maintenance of the canal.
2. Changes or amendments to the canal inventory must be approved in writing by
both parties.
I. Canal Cleaning
1. The COUNTY agrees to clean or remove the debris and vegetation from
the designated canals once a year. The COUNTY will provide all labor,
materials and equipment to perform the removal of silt, debris and vegetation
regardless of character of materials or obstructions encountered in the channel of
the canal.
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2. The COUNTY will secure a utility locate number in accordance to the Georgia
Dig Law, if necessary, prior to cleaning a canal’s channel where a utility may be
in conflict. The COUNTY shall be responsible for all costs involved in the
repairing of underground or overhead utilities broke, ruptured or rendered
inoperable by the canal cleaning operation. The CITY shall inform the
COUNTY of any designated canal listed in its jurisdiction that may have utilities
within the right of way of the canal.
3. The CITY will provide a clear access to and passage to the canal’s maintenance
road, which shall include the installation or removal of gates, the locking and
unlocking of gates, removal of vehicles or other obstacles, installation or repairing
of piped crossings. The CITY shall provide the labor, material and equipment to
repair wash outs on the designated canal’s slopes and maintenance road.
4. Material removed from channel of canal is considered to be the property of the
CITY. The CITY will obtain and provide a site for disposal of materials
removed from the designated canal. The disposal site shall be within the
guidelines of the Georgia Environmental Protection Division. The CITY shall be
responsible for all costs to the disposal of materials.
II. Herbicide
1. The COUNTY will apply an environmentally acceptable herbicide
chemical to the aquatic channel of each designated canal. The COUNTY will
provide all labor, materials and equipment to apply the herbicide to the designated
canals.
2. The COUNTY will insure that the application and handling of any
herbicide will be performed under the supervision of staff with a current Georgia
Department of Agriculture Pesticide Application License, categories 26 (Aquatic
Pest Control) and 27 (Right of Way Pest Control).
3. The CITY will provide a clear access to and passage on the canal’s
maintenance road, which shall include the installation or removal of gates, the
locking or unlocking of gates, the removal of vehicles or other obstacles and the
installation or repairing of piped crossing.
III. Term
The term of this agreement is five (5) years with an annual automatic renewal. This
agreement may be terminated within sixty (60) days by either party provided written
notice is given. The COUNTY does not expressly or impliedly assume any other
additional responsibilities or liabilities arising out of its operation in regard to canal
cleaning or the application of herbicide. The laws of the State of Georgia shall govern
this Agreement.
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IV. No Compensation to COUNTY
COUNTY service rendered pursuant to the County Wide Canal Maintenance Program
shall be without charge to the CITY.
V. Responsibility for Expenses and Compensation of Employees
The COUNTY shall compensate its employees during the time of rendering service
pursuant to the County Wide Canal Maintenance Program. Such compensation shall
include any workers’ compensation benefits paid or due for personal injury or death while
such employees are engaged in rendering such service.
VI. Liability
Any injury, disability, or death, incurred by any COUNTY employee while rendering
service pursuant to the County Wide Canal Maintenance Program shall be deemed to
have arisen out of, and to have been sustained in the course of, employment with the
COUNTY. If any COUNTY employee, or anyone on his/her behalf, files a claim for
workers’ compensation benefits against the CITY for any injury claimed to have been
sustained while furnishing service pursuant to the County Wide Canal Maintenance
Program, the COUNTY shall indemnify, defend, and hold harmless the CITY with
respect to such claim at no cost to the CITY.
IN WITNESS WHEREOF, said parties have hereunder set their hands and affixed their seals,
the day and year written above.
CITY OF TYBEE ISLAND BOARD OF COMMISSIONERS
CHATHAM COUNTY, GEORGIA
BY: _________________________ BY: _______________________________
Mayor Albert J. Scott, Chairman
ATTEST: ____________________ ATTEST: __________________________
Clerk of Council Janice Bocock,
Clerk of Commissioners
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CITY OF TYBEE ISLAND
INVITATION TO BID
ITB NO. 2020-752
ADDENDUM #3
DIESEL BYPASS PUMPS
PROPOSAL DUE: TUESDAY, JUNE 9, 2020 by 1:00 P.M.
The following information should be considered in preparation of responses to the above named ITB,
and is hereby incorporated into the original ITB document. Below are questions from interested vendors
along with corresponding answers:
Question #1:
Are bidders required to submit the O.C.G.A Affidavit?
No. Bidders are not required to submit the O.C.G.A Affidavit. See attached amended checklist
(Attachment E)
Question #2:
Is a 100% surety bond required for this bid?
The answer to this question can be found on Addendum 1, question 2.
Question #3:
Is the July 31 full delivery date set in stone? This is a short time frame?
The answer to this question can be found on Addendum 2, question 8.
Question #4:
Does the City/County Occupational Tax Certificate Requirement apply to out of state vendors?
No, out of state vendors are not required to submit the OTC.
All other terms, conditions, specifications, and requirements as noted in the original ITB remain
unchanged and must be met.
Return this signed addendum with your proposal response.
Name of Company: ________________________________________
Name/Title: ______________________________________________
Signature: ________________________________________________
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ATTACHMENT E - amended
CHECKLIST FOR SUBMITTING BID
Sign below and submit this sheet with your bid
NOTE: All of the following items must be submitted with your bid to be considered “responsive”.
Remember to follow the Instructions in the ITB Documents.
ACKNOWLEDGMENT OF ANY/ALL ADDENDUMS _____
W-9 _____
OCCUPATIONAL TAX CERTIFICATE (Ga vendors only) _____
DOCUMENTATION OF SURETY CAPACITY _____
COMPLETE AND SUBMIT ALL ATTACHMENTS TO THE BID:
A. SIGNATURE SHEET _____
B. SAVE AFFIDAVIT (not required)
C. VENDOR INFORMATION _____
D. BID SHEET _____
E. CHECKLIST _____
___________________________________________
NAME/TILE
__________________________________________
COMPANY NAME
__________________________________________
ADDRESS
__________________________________________
CITY/STATE/ZIP
__________________________________________
PHONE NUMBER
__________________________________________
EMAIL
__________________________________________
SIGNATURE
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INVITATION TO BID
ITB NO. 2020-752
DIESEL BYPASS PUMPS
BID DUE: TUESDAY, JUNE 9, 2020 at 1:00pm
CITY OF TYBEE ISLAND, GEORGIA
SHIRLEY SESSIONS, MAYOR
BARRY BROWN, MAYOR PRO TEM SPEC HOSTI
MONTY PARKS NANCY DEVETTER
JOHN BRANIGIN JAY BURKE
DOCUMENT CHECK LIST
The following documents are contained in and made a part of this Invitation to Bid, or are required
to be submitted with the bid. It is the responsibility of the Bidder to read, complete and sign, where
indicated, and return these documents with his/her bid. FAILURE TO DO SO MAY BE CAUSE
FOR DISQUALIFICATION OF THE BIDDER
INTRODUCTION
SPECIFICATIONS AND REQUIREMENTS
INSTRUCTIONS TO BIDDERS
GENERAL INFORMATION
SURETY INFORMATION
ATTACHMENTS: A. SIGNATURE SHEET; B. SAVE AFFIDAVIT; C. VENDOR
INFORMATION; D. BID FORM; E. CHECKLIST
INTRODUCTION
Date: 8-28-18
This is an invitation to bid to supply the City of Tybee Island, Georgia with products or
services as indicated herein.
Sealed bids must be received by 1:00pm local time, on Tuesday, June 9, 2020, at which time
and place all bids received will be publicly opened and read aloud. The City of Tybee Island
reserves the right to reject any or all bids.
METHOD OF AWARD: If the City of Tybee Island awards a contract from this ITB, it will be
awarded to the responsible bidder with the lowest responsive bid. Bidders must respond
completely by filling in all applicable blanks.
Signature of bidder indicates understanding and compliance with the terms of this request, the
requirements herein, and any subsequent award or contract. All specifications, conditions, and
representations made in this ITB will become an integral part of the contract. Nothing contained 20200618AmendedPacket Page 93 of 158 2020061016/jrl
within this ITB is indicative of intent by the City of Tybee Island to reimburse the bidder, in whole
or in part, for any costs associated with preparation, submission, or presentation of bids.
Instructions for preparation and submission of a bid are contained in this ITB package. Please note
that specific forms for submission of a bid are required.
The City of Tybee Island has an equal opportunity purchasing policy to assure all procurement
procedures are conducted in a manner that provides maximum open and free competition. The City
seeks to ensure that all segments of the business community have access to supplying the goods
and services needed by the City. The City provides equal opportunity for all businesses and does
not discriminate against any persons or businesses regardless of race, color, religion, age, sex,
national origin or handicap.
The City is seeking a bid package for service or materials equal to or exceeding specifications set
forth on the attached pages. Bidders not meeting these standards will be rejected. The attached
specifications become and remain a part of this ITB.
All responses, inquiries, or correspondence relating to, or in reference to, this ITB, and all reports,
charts, displays, schedules, exhibits and other documentation by the bidders will become the
property of the City when received. The City retains the right to use any or all ideas presented in
any response to this ITB, whether amended or not. Selection or rejection of the bid does not affect
this right.
SPECIFICATIONS AND REQUIREMENTS
The City of Tybee Island, GA is seeking bids for the purchase of Three (3) 6-inch, and Nine (9)
4-inch Diesel Bypass Pumps for the City’s sewer lift stations.
The following items are the requirements and or specifications for the diesel bypass pumps.
1. Infinite dry running capabilities
2. Solids handling up to 3 inches
3. Self-priming capability (to 28 feet) without operator assistance
4. Fully programmable controller
5. Pump and engine provided with a sound attenuated enclosure providing 69 dba at 30 feet
6. 1750 watt ac/dc inverter
7. Battery charger- 12 volt trickle
8. Auto throttle
9. Liquid Level transducer with 40 foot cable
10. Double walled fuel tank
11. Auto start for weekly test runs
12. Operating time of at least 24 hours on one tank of fuel
13. One (1) 6-Inch pump trailer mounted, Two (2) 6-Inch pumps skid mounted
14. Nine (9) 4-inch pumps skid mounted
15. 4-Inch pumps capable of at least 1000 gpm
16. 6-Inch pumps capable of at least 1500 gpm
17. Six (6) 6-Inch Bauer fittings to connect hoses to bypass
18. Eighteen (18) 4” x 6” Bauer fittings to connects hoses to bypass
19. 180 feet of 4-Inch intake hoses, in 10-foot sections. Hoses shall be reinforced PVC with
abrasive resistant PVC Helix exteriors and smooth bore interiors.
20. 60 feet of 6-Inch intake hoses, in 10-foot sections. Hoses shall be reinforced PVC with
abrasive resistant PVC Helix exteriors and smooth bore interiors. 20200618AmendedPacket Page 94 of 158 2020061016/jrl
21. 180 feet of 4-Inch discharge hoses, in 10-foot sections. Hoses shall be reinforced PVC
with abrasive resistant PVC Helix exteriors and smooth bore interiors.
22. 60 feet of 6-Inch discharge hose, in 10-foot sections. Hoses shall be reinforced PVC with
abrasive resistant PVC Helix exteriors and smooth bore interiors.
23. All pumps shall have a minimum of a 2-year warranty
24. Pump supplier shall have a technician available for services calls within a four (4) hour
drive time of Tybee Island, Georgia
Completion date: Pump delivery may be staggered as pumps become available, but all pumps
must be delivered, at the bidder’s expense, to the City of Tybee Island Waste Water Treatment
Plant, located at 923 Bay Street, by Friday July 31, 2020.
1. INSTRUCTIONS TO BIDDERS
Purpose: The purpose of this document is to provide general and specific information for use in
submitting a bid to supply the City of Tybee Island with equipment, supplies, and/or services as
described herein. All ITBs are governed by the Code of the City of Tybee Island, Georgia, 15-
2015 Sec 1, Art VII, Procurement, Sec 2-400, and the laws of the State of Georgia.
Bidders must carefully review all provisions of, and attachments to, this document prior to
submission. Each bid constitutes an offer and cannot be withdrawn except as provided herein. This
ITB and any attachments, plans, and/or other related documents can be found on the City’s website
at https://www.cityoftybee.org/Bids.aspx. It is incumbent upon the bidder to check the website for
additional information and/or addendums.
1.1 How to Prepare Bids:
All Bids must be:
a. Prepared on the forms enclosed herewith, unless otherwise prescribed, and all
documents must be submitted.
b. Bids must be signed by the business owner or authorized representative, with all
erasures or corrections initialed and dated by the official signing the Bid. ALL
SIGNATURE SPACES MUST BE SIGNED.
1.2 How to Submit Bids:
One original, and one electronic copy (usb flash drive) must be submitted in a sealed
opaque envelope, plainly marked with the ITB number and title, and bidder’s company
name, to the office of the address below prior to the time specified. Include all required
attachments, which can be found at the end of this document.
Include all requested documents, including required bid bond. See
Attachment E
City/County Occupational Tax Certificate Requirement: Contractor must
supply a copy of their Occupational Tax Certificate as proof of payment of the
occupational tax where their office is located. In addition, if a contract is
awarded, contractors that are not located on Tybee Island are required to
obtain a Tybee Island contractor registration. Contact Lisa Schaaf for
additional information, at 912-472-5033, or in person at Tybee Island City Hall
403 Butler Ave, Tybee Island, Ga
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�� A l l B i d s m u s t b e h a n d d e l i v e r e d , m a i l e d , o r s e n t b y c o u r i e r i n s u f f i c i e n t t i m e
t o e n s u r e r e c e i p t b y t h e P u r c h a s i n g A g e n t o n o r b e f o r e t h e t i m e a n d d a t e
s p e c i f i e d a b o v e . I n c l u d e I T B # 2 0 2 0 - 7 5 2 o n f r o n t o f e n v e l o p e .
�� C o u r i e r o r h a n d d e l i v e r b i d p a c k a g e t o :
M E L I S S A F R E E M A N
T Y B E E I S L A N D C I T Y H A L L
4 0 3 B U T L E R A V E
T Y B E E I S L A N D , G A . 3 1 3 2 8
�� B i d s m a y b e s u b m i t t e d v i a U S M a i l , b u t b i d d e r s c h o o s i n g t h i s m e t h o d s h o u l d
a l l o w a t l e a s t a n a d d i t i o n a l 2 4 h o u r s f o r d e l i v e r y :
M E L I S S A F R E E M A N
C I T Y O F T Y B E E I S L A N D
P O B O X 2 7 4 9
T Y B E E I S L A N D , G A . 3 1 3 2 8
F A X E D O R E - M A I L E D C O P I E S W I L L N O T B E C O N S I D E R E D . B I D S N O T
R E C E I V E D B Y T H E T I M E A N D D A T E S P E C I F I E D W I L L N O T B E O P E N E D .
1 . 3 H o w t o S u b m i t a n O b j e c t i o n :
P o t e n t i a l b i d d e r s m u s t p r e s e n t a n y w r i t t e n o b j e c t i o n t o t h i s I T B a t l e a s t s e v e n ( 7 ) d a y s p r i o r
t o t h e b i d d u e d a t e . T h e o b j e c t i o n s c o n t e m p l a t e d m a y p e r t a i n t o f o r m a n d / o r s u b s t a n c e o f
t h e I T B d o c u m e n t s . O b j e c t i o n s m u s t b e m a d e i n w r i t i n g t o t h e P u r c h a s i n g a g e n t , M e l i s s a
F r e e m a n m f r e e m a n @ c i t y o f t y b e e . o r g . E m a i l s u b j e c t l i n e : O b j e c t i o n t o I T B # 2 0 2 0 - 7 5 2 .
1 . 4 E r r o r s i n I T B r e s p o n s e s :
B i d d e r s a r e e x p e c t e d t o f u l l y i n f o r m t h e m s e l v e s a s t o t h e c o n d i t i o n s , r e q u i r e m e n t s , a n d
s p e c i f i c a t i o n s o f t h i s I T B b e f o r e s u b m i t t i n g a b i d . F a i l u r e t o d o s o w i l l b e a t t h e B i d d e r ' s
o w n r i s k . I n c a s e o f e r r o r i n e x t e n s i o n o f p r i c e s i n b i d , t h e u n i t p r i c e w i l l g o v e r n .
1 . 5 Q u e s t i o n s c o n c e r n i n g I T B :
Q u e s t i o n s , i n q u i r i e s , s u g g e s t i o n s , o r r e q u e s t s c o n c e r n i n g i n t e r p r e t a t i o n , c l a r i f i c a t i o n o r
a d d i t i o n a l i n f o r m a t i o n c o n c e r n i n g a n y p o r t i o n o f t h i s I T B m u s t b e m a d e b y e m a i l , s e n t t o
t h e b e l o w n a m e d i n d i v i d u a l , w h o w i l l b e t h e o f f i c i a l p o i n t o f c o n t a c t f o r t h i s I T B .
Q u e s t i o n s m u s t b e s u b m i t t e d a t l e a s t s e v e n d a y s b e f o r e t h e b i d d u e d a t e .
M a r k s u b j e c t l i n e o n e - m a i l Q u e s t i o n s o n I T B 2 0 2 0 - 7 5 2 , D i e s e l B y p a s s P u m p s .
P O I N T O F C O N T A C T :
P e t e r G u l b r o n s o n
p e t e r . g u l b r o n s o n @ c i t y o f t y b e e . o r g
F a i l u r e o f a B i d d e r t o a s k q u e s t i o n s , r e q u e s t c h a n g e s , o r s u b m i t o b j e c t i o n s b y t h e d a t e s
i n d i c a t e d a b o v e s h a l l c o n s t i t u t e t h e B i d d e r ' s a c c e p t a n c e o f a l l o f t h e t e r m s , c o n d i t i o n s a n d
r e q u i r e m e n t s s e t f o r t h i n t h i s I T B .
2 0 2 0 0 6 1 8 A m e n d e d P a c k e t P a g e 9 6 o f 1 5 8 2 0 2 0 0 6 1 0 1 6 / j r l
1.6 Addendums to ITB:
Any changes to the conditions or specifications in this ITB must be in the form of a written
addendum to be valid. If the City of Tybee Island issues an addendum to this ITB, it will
be posted by the Purchasing Agent on the City’s website.
The issuance of a written addendum by the Purchasing Agent is the only official method
by which interpretation, clarification or additional information will be given. The City of
Tybee Island will not be responsible for any oral representation given by any employee,
representative or others.
Bidder must acknowledge each addendum in the bid. It is solely your responsibility as a
bidder to ensure that you have received all addenda and incorporated the changes
into your bid response before submission. Unless otherwise specified in an addendum,
the due date and time remains as listed above.
2 GENERAL INFORMATION
2.1 Specifications:
Any obvious error or omission in specifications will not inure to the benefit of the bidder
but will put the bidder on notice to inquire of or identify the same from the City of Tybee
Island. Whenever herein mention is made of any article, material or workmanship to be in
accordance with laws, ordinances, building codes, underwriter's codes, A.S.T.M.
regulations or similar expressions, the requirements of these laws, ordinances, etc., will
be construed to be the minimum requirements of these specifications.
2.2 Standards for Acceptance of Bid for Contract Award:
City of Tybee Island reserves the right to reject any or all bids and to waive any
irregularities or technicalities in bids received whenever such rejection or waiver is in the
best interest of City of Tybee Island. City of Tybee Island reserves the right to reject the
bid of a bidder who has previously failed to perform properly or complete on time
contracts of a similar nature, or a bid from a bidder whom investigation shows is not in a
position to perform the contract.
2.3 Bidder: Whenever the term "bidder" is used it will encompass the "person," "business,"
"supplier," "vendor," or other party submitting a bid (a binding offer) to the City of Tybee
Island in such capacity before a contract has been entered into between such party and the
City of Tybee Island.
2.4 Responsible / Responsive bidder: Responsible bidder means a person or entity that has
the capability in all respects to perform fully and reliably the contract requirements.
Responsive bidder means a person or entity that has submitted a bid that conforms in all
material respects to the requirements set forth in this ITB.
2.5 Multiple Bids: No Vendor will be allowed to submit more than one (1) bid.
2.6 Compliance with Laws: The bidder will obtain and maintain all licenses, permits,
liability insurance, worker's compensation insurance and comply with any and all other
standards or regulations required by federal, state, county or city statute, ordinances and
rules during the performance of any contract between the contractor and City of Tybee
Island. Any such requirement specifically set forth in any contract document between the
contractor and City of Tybee Island will be supplementary to this section and not in 20200618AmendedPacket Page 97 of 158 2020061016/jrl
substitution thereof.
2.7 Contractor: Contractor or subcontractor means any person or business having a contract
with City of Tybee Island. The Contractor/Vendor of goods, material, equipment or
services certifies that they will follow equal employment opportunity practices in
connection with the awarded contract as more fully specified in the contract documents.
2.8 State Licensing Board for General Contractors: If applicable, pursuant to Georgia law,
any bidder must be a Georgia licensed General Contractor (Contractor work or activity
that is unlimited in scope regarding any residential or commercial projects).
2.9 Security & Immigration Compliance: On 1 July 2007, the Georgia Security and
Immigration Compliance Act (SB 529, Section 2) became effective. All contractors and
subcontractors entering into a contract or performing work must sign an affidavit that
he/she has used the E-Verify System. E-Verify is a no-cost federal employment
verification system to insure employment eligibility. No bids will be considered unless
a signed E-Verify Affidavit is enclosed with the submittal package.
Affidavits are enclosed in this solicitation. You may download M-274 Handbook for
Employers at http://www.dol.state.ga.us/spotlight/employment/rules. You may go to
http://www.uscis.gov to find the E-Verify information.
Systematic Alien Verification for Entitlements (SAVE) Program: O.C.G.A. 50-36-1
required Georgia cities to comply with the federal Systematic Alien Verification for
Entitlements (SAVE) Program. SAVE is a federal program used to verify that applicants
for certain “public benefits” are legally present in the United States. Contracts with the
City are considered “public benefits.” Responders are required to provide the Affidavit
Verifying Status for City of Tybee Benefit Application prior to receiving any City
contract. The affidavit is included as part of this ITB package.
Protection of Resident Workers. City of Tybee Island actively supports the Immigration
and Nationality Act (INA), which includes provisions addressing employment eligibility,
employment verification, and nondiscrimination. Under the INA, employers can hire only
persons who can legally work in the United States (i.e., citizens and nationals of the U.S.)
and aliens authorized to work in the U.S. The employer must verify the identity and
employment eligibility of any hiree, which includes completing the Employment
Eligibility Verification Form (I-9). The Contractor will establish appropriate procedures
and controls so no services or products under the Contract Documents will be performed
or manufactured by any worker who is not legally eligible to perform such services or
employment.
2.10 Prices to be Firm: Bidder warrants that bid prices, terms and conditions quoted in his bid
will be firm for acceptance for a period of sixty (60) days from bid opening date, unless
otherwise stated in the ITB.
2.11 Quality: All materials or supplies used for, or the workmanship employed in, any
construction necessary to comply with this bid, will be of the best quality, and adhere to
the highest industry standards.
2.12 Guarantee/Warranty: Unless otherwise specified by the City of Tybee Island, the Bidder
will unconditionally guarantee the materials and workmanship for two (2) years from
completion of the project or delivery of goods. If, within the guarantee period, any defects
occur which are due to faulty material and or services, the contractor, at his expense, will
repair or adjust the condition, or replace the material, to comply with the contract 20200618AmendedPacket Page 98 of 158 2020061016/jrl
requirements and applicable standards thereof. These repairs, replacements or adjustments
will be made only at such time as will be designated by the City of Tybee Island as being
least detrimental to the operation of the City.
2.13 Liability Provisions: Where bidders are required to enter or go onto City of Tybee Island
property to take measurements or gather other information in order to prepare the Bid as
requested by the City, the bidder will be liable for any injury, damage or loss occasioned
by negligence of the bidder, its agent, or any person the bidder has designated to prepare
the bid and will indemnify and hold harmless City of Tybee Island from any liability
arising there from. The contract document specifies the liability provisions required of the
successful bidder in order to be awarded a contract with City of Tybee Island.
2.14 Cancellation of Contract: The contract may be canceled or suspended by City of Tybee
Island in whole or in part by written notice of default to the Contractor upon non-
performance or violation of contract terms. An award may be made to the next lowest
bidder, for articles and/or services specified or they may be purchased on the open market.
The defaulting Contractor (or its surety) will be liable to City of Tybee Island for costs to
the City of Tybee Island in excess of the defaulted contract prices. See the contract
documents for complete requirements.
2.15 Certification of Independent Price Determination: By submission of this bid, the
Bidder certifies, and in the case of a joint bid each party thereto certifies as to its own
organization, that in connection with this procurement:
a. The prices in this bid have been arrived at independently, without consultation,
communication, or agreement, for the purpose of restricting competition, as to any
matter relating to such prices with any other bidder or with any competitor;
b. Unless otherwise required by law, the prices which have been quoted in this bid
have not been knowingly disclosed by the bidder and will not knowingly be
disclosed by the bidder prior to opening, directly or indirectly to any other bidder
or to any competitor; and
c. No attempt has been made or will be made by the bidder to induce any other person
or firm to submit or not to submit a bid for the purpose of restricting competition.
2.16 Qualification of Business (Responsible Bidder): the Scope of Work, specifications and
plans define a responsible Bidder as one who meets, or by the date of the bid acceptance
can meet, certifications, all requirements for licensing, insurance, and registrations, or
other documentation required. The City has the right to require any or all bidders to submit
documentation of the ability to perform, provide, or carry out the service or provide the
product requested. The City has the right to disqualify the bid of any bidder as being
unresponsive or un-responsible whenever such Bidder cannot document the ability to
deliver the requested product or service.
2.17 Compliance with Specification - Terms and Conditions: The ITB, Legal
Advertisement, General Conditions and Instructions to Bidders, Specifications, Special
Conditions, Vendor's Bid, Addendum, and/or any other pertinent documents form a part
of the Bid and by reference are made a part hereof.
2.18 Signed Bid Considered Offer: The signed Bid will be considered a binding offer on the
part of the Bidder, which offer will be deemed accepted upon approval by the City of
Tybee Island Mayor and Council, Purchasing Agent or designee, as may be applicable. In
case of a default on the part of the Bidder after such acceptance, the City of Tybee Island 20200618AmendedPacket Page 99 of 158 2020061016/jrl
may take such action as it deems appropriate, including legal action, for damages or lack
of required performance.
2.19 Notice to Proceed: The successful bidder must not commence work under this ITB until
a written contract is awarded and a Notice to Proceed is issued by the Purchasing Agent
or his designee, or as specified in the Special Conditions. If the successful Bidder does
commence any work or deliver items prior to receiving official notification, it does so at
its own risk.
2.20 Protest Policy: Any bidder who is aggrieved in connection with the award of a contract
may file a protest with the Purchasing Agent. The protest must be submitted in writing no
later than 48 hours after the bid opening. Protests must be made in writing to the
Purchasing agent, Melissa Freeman at mfreeman@cityoftybee.org, with the subject line
Protest: ITB #2020-752, and must include the following information:
a. Name, address, email address, and telephone numbers of the protester;
b. ITB number;
c. Detailed statement of the legal and factual grounds for the protest, including a
description of resulting harm to the protester;
d. Copies of supporting documents, if any;
e. Statement of relief requested;
f. All information establishing that the protester is an interested party for the purpose
of filing a protest on an award decision;
g. All information establishing the timeliness of the protest.
2.21 Payment to Contractors: Instructions for invoicing the City of Tybee Island for products
delivered to the City are specified in the contract document.
a. Questions regarding payment may be directed to the Accounting Department at
912-472-5024 or City of Tybee Island’s Project Manager as specified in the
contract documents.
b. Contractors will be paid the agreed upon compensation upon satisfactory delivery
of the products or completion of the work as more fully described in the contract
document.
c. Upon completion of the work or delivery of the products, the Contractor will
provide the City of Tybee Island with an affidavit certifying all suppliers, persons
or businesses employed by the Contractor for the work performed for the City of
Tybee Island have been paid in full.
d. City of Tybee Island is a tax-exempt entity. Every contractor, vendor, business or
person under contract with City of Tybee Island is required by Georgia law to pay
State sales or use taxes for products purchased in Georgia or transported into
Georgia and sold to City of Tybee Island by contract. Please consult the State of
Georgia, Department of Revenue, Sales and Use Tax Unit in Atlanta (404) 656-
4065 for additional information.
2.22 City’s Rights Concerning Award: The City reserves the right, and sole and complete
discretion to waive technicalities and informalities. The City further reserves the right, and
sole and complete discretion to reject all bids and any bid that is not responsive or that is
over the budget, as amended, or that fails to suit the needs of the City as determined by
the City in its sole discretion. In judging whether the Bidder is responsible, the City will
consider, but is not limited to consideration of, the following: 20200618AmendedPacket Page 100 of 158 2020061016/jrl
a. Whether the Bidder or principals are currently ineligible, debarred, suspended, or
otherwise excluded from contracting by any state or federal agency, department,
or authority;
b. Whether the Bidder or principals have been terminated for cause or are currently
in default on a public works contract;
c. Whether the Bidder can demonstrate a commitment to safety with regard to
Workers' Compensation by having an experience Modification Rate (EMR) over
the past three years not having exceeded an average of 1.2; and
d. Whether the Bidder’s past work provides evidence of an ability to successfully
complete public works projects within the established time, quality, or cost, or to
comply with the Bidder’s contract obligations.
2.23 Debarred or Suspended Subcontractors: Contractor will not subcontract, and will
ensure that no subcontracts are awarded at any tier, to any individual, firm, partnership,
joint venture, or any other entity regardless of the form of business organization, that is on
the Federal Excluded Parties List System (EPLS) at https://www.epls.gov or the State of
Georgia, DOAS, State Purchasing Exclusion listing, or other local government entity. This
includes pending litigation or claims with the City or other government entities. Contractor
will immediately notify City of Tybee Island in the event any subcontractor is added to a
Federal, State or other Government Entity listing after award of the subcontract.
2.24 Cone of Silence: Lobbying of Procurement Evaluation Committee members, City
employees, and elected officials regarding this product or service solicitation, Request for
Proposal (RFP) or contract by any member of a proposer’s staff, or those people employed
by any legal entity affiliated with an organization that is responding to the solicitation is
strictly prohibited. Negative campaigning through the mass media about the current
service delivery is strictly prohibited. Such actions will cause render your proposal invalid.
In order to conduct this procurement transaction in manner that provides full and open
competition and meet the Federal Uniform Guidance Requirements to ensures objective
contractor performance and eliminate unfair competitive advantage, contractors that
develop or draft specifications, requirements, statement of work, or invitation for bids or
request for proposal must be excluded from competing for this contract.
2.25 Georgia Open Records Act: The responses will become part of the City of Tybee Island’s
official files without any obligation on the City of Tybee Island’s part. Ownership of all
data, materials and documentation prepared for and submitted to City of Tybee Island in
response to a solicitation, regardless of type, will belong exclusively to City of Tybee
Island and will be considered a record prepared and maintained or received in the course
of operations of a public office or agency and subject to public inspection in accordance
with the Georgia Open Records Act, Official Code of Georgia Annotated, Section 50-18-
70, et. Seq., unless otherwise provided by law.
It is the responsibility of the Bidder to notify the City of any documents turned over which
contain trade secrets or other confidential matters. A Bidder submitting records which the
entity or person believes contains trade secrets and that it wishes to keep such records
confidential pursuant to O.C.G.A. § 50-19-72(34) will submit and attach to the records an
affidavit affirmatively declaring that specific information in the records constitute trade
secrets pursuant to Article 27 of Chapter 1 of Title 10 of the Official Code of Georgia. See
also, section 2.27.
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City of Tybee Island will not be held accountable if material from bids is obtained without
the written consent of the bidder by parties other than the City of Tybee Island, at any time
during the solicitation and evaluation process.
2.26 Georgia Trade Secret Act of 1990: In the event a Bidder submits trade secret information
to the City of Tybee Island, the information must be clearly labeled as a Trade Secret. The
City of Tybee Island will maintain the confidentiality of such trade secrets to the extent
provided by law.
2.27 Contractor Records: The Georgia Open Records Act is applicable to the records of all
contractors and subcontractors under contract with the City of Tybee Island. This applies
to those specific contracts currently in effect and those that have been completed or closed
for up three (3) years following completion.
2.28 Audits and Inspections: The contractor and his subcontractors will make available to the
City of Tybee Island for examination of all its records with respect to all matters covered
by this Contract. It will also permit the City of Tybee Island and/or representatives of the
Finance Department to audit, inspect, examine and make copies, excerpts or transcripts
from such records of personnel, conditions of employment and other data relating to all
matters covered by this Contract. All documents to be audited will be available for
inspection between 8am and 5pm in the main offices of the City of Tybee Island or during
normal business hours at the offices of the Contractor, as requested by the City of Tybee
Island.
2.29 Bid Surety: At the time of the bid, the bidder must submit documentation of surety
capacity in the amount of 100% of the bid to guarantee performance & delivery of the
specified equipment. The surety must be licensed to do business in the State of Georgia.
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ATTACHMENT A
CITY OF TYBEE - INSTRUCTIONS TO BIDDER SIGNATURE SHEET
The Bidder certifies that he/she has examined all documents contained in this ITB package, and is
familiar with all aspects of the ITB and understands fully all that is required of the successful
Bidder. The Bidder further certifies that his/her Bid will not be withdrawn for sixty (60) days from
the date on which his bid is submitted to the City.
The Bidder agrees, if awarded this Contract, he/she will:
A. Furnish, upon receipt of an authorized City of Tybee Island Purchase Order, all items
indicated thereon as specified in this ITB for the bid amount; or,
B. Enter a contract with City of Tybee Island to do and/or furnish everything necessary to
provide the service and/or accomplish the work as stated and/or specified in this ITB for the bid
amount, and;
COMPANY DATE
SIGNATURE TITLE
TELEPHONE NUMBER
MINORITY/FEMALE BUSINESS DEVELOPMENT PROGRAM: City of Tybee Island City Council
established goals oriented to increase participation of minority and female owned businesses, through MBE/WBE
certification and development. In order to accurately document participation, businesses submitting bids, quotes or
proposals are encouraged to report ownership status. A minority or women business is defined as a business that is at
least 51% owned and managed by minority or women.
A responder that is certified by any agency of the Federal Government or State of Georgia may submit a copy of their
certification with their bid as proof of qualifications. Bidder that intends to engage in joint ventures or utilize sub-
consultants must submit a report of Minority/Women Business Enterprise participation to Melissa Freeman, P.O.
Box 2749, and City of Tybee Island, GA 31328.
African-American\Black_____ Asian American_____ Hispanic_____ Native American_____
Alaskan Indian_____ Female_____
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ATTACHMENT B
O.C.G.A. § 50-36-1(e)(2) Affidavit
By executing this affidavit under oath, as an applicant for a(n) ____________________ contract
for a public benefit as referenced in O.C.G.A. § 50-36-1, from the CITY OF TYBEE ISLAND,
Georgia, the undersigned applicant verifies one of the following with respect to my application for
a public benefit:
1) _________ I am a United States citizen.
2) _________ I am a legal permanent resident of the United States.
3) _________ I am a qualified alien or non-immigrant under the Federal Immigration and
Nationality Act with an alien number issued by the Department of Homeland
Security or other federal immigration agency.
My alien number issued by the Department of Homeland Security or other federal
immigration agency is:____________________.
The undersigned applicant also hereby verifies that he or she is 18 years of age or older and has
provided at least one secure and verifiable document, as required by O.C.G.A.
§ 50-36-1(e)(1), with this affidavit.
The secure and verifiable document provided with this affidavit can best be classified as:
_____________________________________________________________________.
In making the above representation under oath, I understand that any person who knowingly and
willfully makes a false, fictitious, or fraudulent statement or representation in an affidavit will be
guilty of a violation of O.C.G.A. § 16-10-20, and face criminal penalties as allowed by such
criminal statute.
Executed in ___________________ (city), __________________(state).
_________________________________
Signature of Applicant
_________________________________
Printed Name of Applicant
SUBSCRIBED AND SWORN BEFORE ME ON THE ___ DAY OF ___________, 20____
_________________________
NOTARY PUBLIC
My Commission Expires:
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ATTACHMENT C
CITY OF TYBEE ISLAND VENDOR INFORMATION
Vendor Name: ________________________________________________________________________
Product or Services Provided: __________________________________________________________
Sales Contact Information
Contact: ___________________________________ Email: ____________________________________
Phone: _____________________________________ Fax: ______________________________________
Address:
_______________________________________________________________________________________
Accounts Receivable Information
Contact: ___________________________________ Email: ____________________________________
Phone: _____________________________________ Fax: ______________________________________
Remittance Address: ___________________________________________________________________
Federal Tax Id #: _______________________________________________________________________
Attach Copy of W-9 and Occupational Tax Certificate
Provide Copy of Worker’s Comp Coverage when providing any service involving labor on City property.
Our terms are net 30
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ATTACHMENT D
BID FORM
DIESEL BYPASS PUMPS
2020-752
Please attach all specifications regarding materials and warranties to this sheet with your total bid
cost below.
QUANTITY COST
ITEM DESCRIPTION QUANTITY UNIT PRICE TOTAL PRICE
Pumps
1
Furnish Trailer Mounted 6-Inch Pump, As
Specified 1 Each $ $
2
Furnish Skid Mounted 6-Inch Pumps, As
Specified 2 Each $ $
3
Furnish Skid Mounted 4-Inch Pumps, As
Specified 9 Each $ $
PUMP SUB-TOTAL $
Fittings
and
Hoses
4 Furnish 4" x 6" Bauer Fittings to Connect
Hoses to Bypass, As Specified 18 Each $ $
5 Furnish 4-Inch Intake Hoses in 10-Foot
Sections, As Specified 18 Each $ $
6 Furnish 4-Inch Discharge Hoses in 10-Foot
Sections, As Specified 18 Each $ $
7 Furnish 6-Inch Bauer Fittings to Connect
Hoses to Bypass, As Specified 6 Each $ $
8 Furnish 6-Inch Intake Hoses in 10-Foot
Sections, As Specified 6 Each $ $
9 Furnish 6-Inch Discharge Hoses in 10-Foot
Sections, As Specified 6 Each $ $
FITTINGS AND
HOSES SUB-TOTAL $
Delivery
10
Delivery of All Pumps, Fittings, and Hoses,
As Specified 1
Lump
Sum $ $
DELIVERY SUB-
TOTAL $
GRAND TOTAL $
Firm: ________________________________________
Signature: ____________________________________
Title: ________________________________________
Date: ________________________________________
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ATTACHMENT E
CHECKLIST FOR SUBMITTING BID
Sign below and submit this sheet with your bid
NOTE: All of the following items must be submitted with your bid to be considered
“responsive”. Remember to follow the Instructions in the ITB Documents.
ACKNOWLEDGMENT OF ANY/ALL ADDENDUMS _____
W-9 _____
OCCUPATIONAL TAX CERTIFICATE _____
DOCUMENTATION OF SURETY CAPACITY _____
COMPLETE AND SUBMIT ALL ATTACHMENTS TO THE BID:
A. SIGNATURE SHEET _____
B. SAVE AFFIDAVIT (not required)
C. VENDOR INFORMATION _____
D. BID SHEET _____
E. CHECKLIST _____
__________________________________________
NAME/TILE
__________________________________________
COMPANY NAME
__________________________________________
ADDRESS
__________________________________________
CITY/STATE/ZIP
__________________________________________
PHONE NUMBER
__________________________________________
EMAIL
__________________________________________
SIGNATURE
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CITY OF TYBEE ISLAND
INVITATION TO BID
ITB NO. 2020-752
ADDENDUM #2
DIESEL BYPASS PUMPS
PROPOSAL DUE: TUESDAY, JUNE 9, 2020 by 1:00 P.M.
The following information should be considered in preparation of responses to the above named ITB,
and is hereby incorporated into the original ITB document. Below are questions from interested vendors
along with corresponding answers:
Question #1:
Could we please obtain further clarification with regard to the response to Question #8 in Addendum #1?
Is the City able to expound on the response with a max suction lift in lieu of the minimum suction lift?
FEASABILITY
OF USING
PUMPS
LS
ELEVATION
LS
DEPTHS
SUCTION
HEAD
FEET TO
BE
RAISED
LS1 9.3 18 21.2 YES 3.2
LS2 8 13 16.25 YES 3.25
LS3 6 13 18.25 YES 5.25
LS4 7.3 17 20.95 YES 3.95
LS5 7 13.6 17.85 YES 4.25
LS6 10.3 18 22 YES 4
LS7 8.4 16.6 19.45 YES 2.85
LS8 6.9 13.6 19.2 YES 5.6
LS9 7.5 15 18.75 YES 3.75
LS10 9.1 18.6 20.75 YES 2.15
LS11 7.4 20 27.4 YES
LS12 5.9 12.6 17.95 YES 5.35
Question #2:
What is the actual suction lift for each unit or PS or a realistic suction lift range?
See Answer to Question #1 in this Addendum.
Question #3:
What is the actual discharge head for each unit or PS and/or an acceptable range based on flow
conditions?
See Answer to Question #1 in this Addendum.
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Question #4:
In reference to your response for Question #9 in Addendum #1. As most bypass connections require a
“Female Bauer Fitting” what is the other half of the adaptor your require, flange or pipe thread (male or
female)?
Most of the existing bypasses already have a flange by Female Bauer Fitting already attached. The
City will replace each bypass with a Flange by 6” Female Bauer Fitting. (See pictures below)
Question #5:
In Question #9 in Addendum #1, you state 6” Female Bauer to 6” Male Bauer fitting. Is that correct?
See Answer to Question #4 of this Addendum. The City will replace all bypasses with a flange by
6” Female Bauer Fitting.
Question #6:
In the specifications and requirements in #21 and #22 you call for the discharge hoses to be reinforced
PVC with Helix. That is not recommended hose use for discharge hose especially if this is not an open
discharge. We would recommend a black rubber suction discharge hose for both intake and discharge.
Can we offer you a substitute hose? Are you connecting hoses to supply tube or dropping them directly
into the lift station?
The City wants to use the specified hoses. Please bid accordingly. We will be connecting hoses
to both supply lines and dropping them directly into the lit station. Not all lift stations currently
have bypasses.
Question #7:
Is the sound attenuated enclosure required on all pumps or just the trailer mounted one?
The sound attenuated enclosure is for each pump to keep the decibel level below the 69 dba at 30
feet.
Question #8:
Is there any flexibility on the completion date required for all pumps to be delivered by Friday July 31,
2020?
No there is no flexibility. All pumps must be delivered by July 31, 2020. The delivery can be
staggered as stated in the ITB.
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Question #9:
Due to the COVID-19 restrictions, will the City of Tybee accept remote electronic notarization?
Yes the City will accept remote electronic notarization.
Question #10:
Specifications on Item #10 Double Walled Fuel Tank. Does this mean that the on board integral fuel
tanks of the units need to be Double Walled?
Yes the on board fuel tanks of each pump must be double walled.
Question #11:
The specifications, Items 15 and 16 the flow rate is mentioned but not the head requirement, what would
that requirement be?
See the answer to Question #1 in this Addendum.
Question #12:
Is they City of Tybee intending to issue a purchase order for the pumps? If so we request to receive/review
a copy of the terms of conditions associated with the purchase order.
Yes, the City will issue a purchase order for the purchase of the pumps. According to the finance
department and there are no terms and conditions associated with a purchase order.
All other terms, conditions, specifications, and requirements as noted in the original ITB remain
unchanged and must be met.
Return this signed addendum with your proposal response.
Name of Company: ________________________________________
Name/Title: ______________________________________________
Signature: ________________________________________________
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CITY OF TYBEE ISLAND
INVITATION TO BID
ITB NO. 2020-752
ADDENDUM #1
DIESEL BYPASS PUMPS
PROPOSAL DUE: TUESDAY, JUNE 9, 2020 by 1:00 P.M.
The following information should be considered in preparation of responses to the above named ITB,
and is hereby incorporated into the original ITB document. Below are questions from interested vendors
along with corresponding answers:
Question #1:
Referencing Page 3, Section 1.2 - Bid Bond - See Attachment E.
It appears that Attachment E is a Checklist for Submitting Bid and it does not identify a Bid Bond as one
of the attachments. If a Bid Bond is required, please forward the Attachment that contains the Bid Bond
Requirements.
Since the ITB is for purchase of the pumps only a Bid Bond is not required and not part of the
checklist in Attachment E.
Question #2:
Referencing Page 10, Sub Section 2.229 Bid Surety.
With the previous City of Tybee Island RFP 2019-749, the Payment/Performance Bonds were only
required for the "installation" of the pumps and were not required for the purchase of pumps only, per
Addendum #4. Since ITB 2020-752 has been revised for purchase of pumps only, will the City of Tybee
Island require Performance/Payment Bonds?
Since the Bidder will only be supplying the pumps a Performance/Payment Bond will not be
required. At the time of the bid, the Bidder must submit documentation of surety capacity in the
amount of 100% of the bid to guarantee supply and delivery of the specified equipment. The
surety must be licensed to do business in the State of Georgia, as stated in Section 2.29 of the ITB.
It is listed as Documentation of Surety Capacity on Attachment E of the ITB. The actual supply
bond will be required from the contractor at the time of contract award.
Question #3:
In the City of Tybee Island RFP 2019-749 (Page 12, Subsectiom 2.29) the payment term was “within
thirty (30) days from the date of receipt of the contractor’s acceptable statement, etc.”.
What is the payment term for the City of Tybee Island ITB 2020-752.
The City of Tybee Island will pay the Bidder within thirty (30) days from the delivery of each
pump delivered.
Question #4:
The hyperlink included on Page 3 of the ITB 2020-752 has not been posted.
The hyperlink is working properly.
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Question #5:
Since the ITB is for a “purchase” and not for work activity – we want to confirm that that a General
Contractor License is not applicable.
Since this ITB is for purchase only, a General Contractor License if not required. In Section 2.8
of the ITB it states the following:
State Licensing Board for General Contractors: If applicable, pursuant to Georgia law, any
bidder must be a Georgia licensed General Contractor (Contractor work or activity that is
unlimited in scope regarding any residential or commercial projects).
Question #6:
Referencing Section 2.17 – We do not find where the General Conditions or Special Conditions were
included as part of the ITB package. We will need to review copies of these, since they are referenced as
being part of the proposal, or receive confirmation from you that they are not applicable.
ITB 2020-752 does not contain General Conditions or Special Conditions, therefore are not
applicable to this ITB.
Question #7:
Is the City going to require each equipment manufacturer or supplier who submits a bid for this ITB to
purchase and provide a bid bond for 100% of the value of the bid or surety?
Since the Bidder will only be supplying the pumps a Bid Bond will not be required. At the time
of the bid, the Bidder must submit documentation of surety capacity in the amount of 100% of the
bid to guarantee supply and delivery of the specified equipment. The surety must be licensed to
do business in the State of Georgia, as stated in Section 2.29 of the ITB. It is listed as
Documentation of Surety Capacity on Attachment E of the ITB. The actual supply bond will be
required from the contractor at the time of contract award.
Question #8:
There is no suction lift or discharge head parameters listed for the requested pumps, only flow. A pump
designed to operate at 100 feet of TDH is drastically different design and HP requirement than a unit
designed for 750 feet of TDH. Please provide suction lift and discharge head to ensure the proper pump
selection.
Each pump will have a minimum suction lift of thirty (30) feet and a minimum discharge head of
two (2) feet.
Question #9:
I have a few questions concerning the fittings and hoses in the specification for the Diesel Bypass Pump
Project. If you could please supply some clarification on the items listed below it would be greatly
appreciated.
1: Six (6) 6-Inch Bauer fittings to connect hoses to bypass. Please indicate what gender Bauer fitting (Do
they need to be 6” female Bauer by 6” Flange, 6” female Bauer by pipe thread, or something else?
We need 6-Inch Male X 6-Inch Female.
2: Eighteen (18) 4” x 6” Bauer fittings to connect hoses to bypass. Please indicate what gender fitting
(4” female Bauer fitting by 6” male Bauer ftting). I am assuming your bypass connections at the lift
stations are 6” female Bauer but just want to make sure.
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Yes all the bypass fittings at the lift stations are or will be 6-Inch Female Bauer Fittings so therefore
we want to use 4” female by 6” male Bauer fittings.
3: For all the hoses mentioned in the ITB, are we to supply just the raw hoses with no fittings or
completely assembled with Bauer fittings?
Yes, all the 10-foot sections of hoses listed in the Bid Tab are to come completely assembled.
Each ten-foot section of hose will come complete with a Female Bauer Fitting on one end of the
pipe section and a Male Bauer Fitting in the other end of the pipe section. The fittings shall match
the diameter size of the ten- foot pipe sections. This shall apple to both the suction and discharge
pipe sections.
All other terms, conditions, specifications, and requirements as noted in the original ITB remain
unchanged and must be met.
Return this signed addendum with your proposal response.
Name of Company: ________________________________________
Name/Title: ______________________________________________
Signature: ________________________________________________
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CITY OF TYBEE ISLAND
INVITATION TO BID
ITB NO. 2020-752
ADDENDUM #2
DIESEL BYPASS PUMPS
PROPOSAL DUE: TUESDAY, JUNE 9, 2020 by 1:00 P.M.
The following information should be considered in preparation of responses to the above named ITB,
and is hereby incorporated into the original ITB document. Below are questions from interested
vendors along with corresponding answers:
Question #1:
Could we please obtain further clarification with regard to the response to Question #8 in Addendum
#1? Is the City able to expound on the response with a max suction lift in lieu of the minimum suction
lift?
FEASABILITY
OF USING
PUMPS
LS
ELEVATION
LS
DEPTHS
SUCTION
HEAD
FEET TO
BE
RAISED
LS1 9.3 18 21.2 YES 3.2
LS2 8 13 16.25 YES 3.25
LS3 6 13 18.25 YES 5.25
LS4 7.3 17 20.95 YES 3.95
LS5 7 13.6 17.85 YES 4.25
LS6 10.3 18 22 YES 4
LS7 8.4 16.6 19.45 YES 2.85
LS8 6.9 13.6 19.2 YES 5.6
LS9 7.5 15 18.75 YES 3.75
LS10 9.1 18.6 20.75 YES 2.15
LS11 7.4 20 27.4 YES
LS12 5.9 12.6 17.95 YES 5.35
Question #2:
What is the actual suction lift for each unit or PS or a realistic suction lift range?
See Answer to Question #1 in this Addendum.
Question #3:
What is the actual discharge head for each unit or PS and/or an acceptable range based on flow
conditions?
See Answer to Question #1 in this Addendum.
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Question #4:
In reference to your response for Question #9 in Addendum #1. As most bypass connections require a
“Female Bauer Fitting” what is the other half of the adaptor your require, flange or pipe thread (male or
female)?
Most of the existing bypasses already have a flange by Female Bauer Fitting already attached.
The City will replace each bypass with a Flange by 6” Female Bauer Fitting. (See pictures
below)
Question #5:
In Question #9 in Addendum #1, you state 6” Female Bauer to 6” Male Bauer fitting. Is that correct?
See Answer to Question #4 of this Addendum. The City will replace all bypasses with a flange
by 6” Female Bauer Fitting.
Question #6:
In the specifications and requirements in #21 and #22 you call for the discharge hoses to be reinforced
PVC with Helix. That is not recommended hose use for discharge hose especially if this is not an open
discharge. We would recommend a black rubber suction discharge hose for both intake and discharge.
Can we offer you a substitute hose? Are you connecting hoses to supply tube or dropping them
directly into the lift station?
The City wants to use the specified hoses. Please bid accordingly. We will be connecting hoses
to both supply lines and dropping them directly into the lit station. Not all lift stations currently
have bypasses.
Question #7:
Is the sound attenuated enclosure required on all pumps or just the trailer mounted one?
The sound attenuated enclosure is for each pump to keep the decibel level below the 69 dba at 30
feet.
Question #8:
Is there any flexibility on the completion date required for all pumps to be delivered by Friday July 31,
2020?
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No there is no flexibility. All pumps must be delivered by July 31, 2020. The delivery can be
staggered as stated in the ITB.
Question #9:
Due to the COVID-19 restrictions, will the City of Tybee accept remote electronic notarization?
Yes the City will accept remote electronic notarization.
Question #10:
Specifications on Item #10 Double Walled Fuel Tank. Does this mean that the on board integral fuel
tanks of the units need to be Double Walled?
Yes the on board fuel tanks of each pump must be double walled.
Question #11:
The specifications, Items 15 and 16 the flow rate is mentioned but not the head requirement, what
would that requirement be?
See the answer to Question #1 in this Addendum.
Question #12:
Is they City of Tybee intending to issue a purchase order for the pumps? If so we request to
receive/review a copy of the terms of conditions associated with the purchase order.
Yes, the City will issue a purchase order for the purchase of the pumps. According to the
finance department and there are no terms and conditions associated with a purchase order.
All other terms, conditions, specifications, and requirements as noted in the original ITB remain
unchanged and must be met.
Return this signed addendum with your proposal response.
Name of Company: _____________Xylem Dewatering Solutions, Inc___
Name/Title: __Daniel Jarrod Williamson/Regional Sales Manager_____
Signature: ______________________________
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CITY OF TYBEE ISLAND
INVITATION TO BID
ITB NO. 2020-752
ADDENDUM #3
DIESEL BYPASS PUMPS
PROPOSAL DUE: TUESDAY, JUNE 9, 2020 by 1:00 P.M.
The following information should be considered in preparation of responses to the above named ITB,
and is hereby incorporated into the original ITB document. Below are questions from interested
vendors along with corresponding answers:
Question #1:
Are bidders required to submit the O.C.G.A Affidavit?
No. Bidders are not required to submit the O.C.G.A Affidavit. See attached amended checklist
(Attachment E)
Question #2:
Is a 100% surety bond required for this bid?
The answer to this question can be found on Addendum 1, question 2.
Question #3:
Is the July 31 full delivery date set in stone? This is a short time frame?
The answer to this question can be found on Addendum 2, question 8.
Question #4:
Does the City/County Occupational Tax Certificate Requirement apply to out of state vendors?
No, out of state vendors are not required to submit the OTC.
All other terms, conditions, specifications, and requirements as noted in the original ITB remain
unchanged and must be met.
Return this signed addendum with your proposal response.
Name of Company: ___________Xylem Dewatering Solutions, Inc
Name/Title: _Daniel Jarrod Williamson/Regional Sales Manager
Signature: ________________________________________________
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ATTACHMENT E - amended
CHECKLIST FOR SUBMITTING BID
Sign below and submit this sheet with your bid
NOTE: All of the following items must be submitted with your bid to be considered “responsive”.
Remember to follow the Instructions in the ITB Documents.
ACKNOWLEDGMENT OF ANY/ALL ADDENDUMS __X___
W-9 __X___
OCCUPATIONAL TAX CERTIFICATE (Ga vendors only) __X___
DOCUMENTATION OF SURETY CAPACITY ___X__
COMPLETE AND SUBMIT ALL ATTACHMENTS TO THE BID:
A. SIGNATURE SHEET __X___
B. SAVE AFFIDAVIT (not required)
C. VENDOR INFORMATION __X___
D. BID SHEET __X___
E. CHECKLIST __X___
Daniel Jarrod Williamson/Regional Sales Manager
NAME/TILE
____________Xylem Dewatering Solutions, Inc_
COMPANY NAME
_____________225 Farmington Road_________
ADDRESS
_____________Summerville, SC 29486________
CITY/STATE/ZIP
______________(843) 818-2266_______________
PHONE NUMBER
__________jarrod.williamson@xyleminc.com__
EMAIL
__________________
SIGNATURE
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