HomeMy Public PortalAbout1981_06_10 MINUTES OF REGULAR MEETING OF LEESBURG TOWN COUNCIL, JUNE 10, 19$11
A regular meeting of the Leesburg Town Council was held in 11
the Council Chambers, 10 West Loudoun Street, Leesburg, Virginia
on June 10, 1981 at 7 : 30 p.m. The meeting was called to order by
the Mayor, with the invocation given by Mr. Tolbert, and followed
with the Salute to the Flag led by Mr. Bos. Present were : Mayor
Kenneth B. Rollins, Councilmembers Charles A. Bos, Stanley D. Her-
rell, Jr. , G. Dewey Hill, Jr. , Marylou Hill , John W. Tolbert, Jr.
and Howard M. Willis, Jr. ; also Town Manager John Niccolls, Asssist-
ant Manager Jeffrey H. Minor, Finance Director Donald 0. Taylor and
Town Attorney George M. Martin.
Mayor Rollins called attention to the fact that Mr. Niccolls '
son has been seriously ill after an accident and Mrs. Hill ' s husband
is ill and in the hospital. He expressed good wishes for a speedy
recovery for both.
PUBLIC HEARING ON BUDGET AND TAX RATE AND INCREASE IN TAX REVENUES .
Mayor Rollins explained that the Budget proposes a decrease in
real estate taxes to $ . 17 (a 5c reduction) , which will yield about
a 3% increase in tax revenues.
Mr. Colin MacDiarmid, President of the Loudoun County Rescue
O Squad in Leesburg, asked that Council consider monetary assistance
NT in this budget or a future budget. This Squad had 822 calls in
-D Leesburg last year, with an average of 45 minutes ner call and four
Q persons on each call . The basic start-up cost per call with one
piece of equipment was $56 . 47 and costs have gone up this year.
Q The total expenditure for calls just in the town limits was roughly
$46 , 000. Expenses have gone up drastically since they are bringing
advanced life support to this area. Mayor Rollins asked what their .
operating budget is? Mr. MacDiarmid said the proposed budget for
the last fiscal year was close to $120, 000 - however, they did not
spend anything near that. They had to replace one ambulance and had
to buy another monitor defibrillator in order to have a complete
medic unit. Operating expenses to date have been around $88 , 000.
Mr. Hill asked how much they receive from the County? Mr . MacDiarmid
said around $42, 000 . They are drastically low on medical expenses
right now - they are in a real bind right now insofar as making it
of breaking it is. concerned. The major pieces of equipment were
bought with notes and they are having a tough time keeping up with
them. They need roughly $5 , 600 a month just to stay in operation.
Mayor Rollins thanked Mr. MacDiarmid and said this will be taken
into serious consideration. He thanked him for the service the
Rescue Squad gives - you sometimes don ' t know how valuable it is
until you need it. Mr. Hill said Mr. MacDiarmid deserves a lot of
credit for his service• - he was injured himself last February a
year ago while driving the Rescue Squad vehicle and has been on
crutches ever since. Mr . Herrell asked that this be placed on the
Finance and Administration agenda to see if they can ' t find some
funds for this most worthy cause.
Mr. Freddie Howard, President of Union Cemetery, Inc. , asked
that Council consider some assistance in its budget for the repair
and restoration of fallen and leaning tombstones in the cemetery.
The Board feels the cemetery is a vital part of Leesburg and its
history. Efforts to contact heirs have raised about $1, 800, however,
many of these people have been dead for years and no heirs are known.
Mayor Rollins asked if they have a separate fund for restoration?
Mr. Howard said they have - even a small sum on an annual basis
would be a help. They have standards for tombstones now. Mr.
Herrell asked the cost of re-doing a stone? Mr. Howard said it
is approximately $50 . 00 per stone, however, some will probably be
more expensive than others . Mayor Rollins asked if there has been
any "sinking" since these regulations have been adopted? Mr. Howard
said none to speak of in the last 25 years . There may be some leaning.
Mr. Herrell asked how many stones are down? Mr. Howard did not have
a total figure down, but they estimate around $30, 000 for total re-
pair. Mrs. Hill asked who does such repairs? Mr. Howard said there
are two or three firms - one of them in Frederick. Mayor Rollins
referred this request to the Finance and Administration committee also.
The public hearing was declared closed.
MINUTES OF JUNE 10 , 1981 MEETING.
112
PRESENTATION OF 1981 ARCHITECTURAL PRESERVATION AWARDS .
Mayor Rollins said the Architectural Awards Committee annually
presents certain recognition and awards for architectural preser-
vation in the town. Mrs. Hill announced that the committee for this
year is composed of the following : Jan McVay, B. Calloway Jones,
Tom O' Rourke, John W. Tolbert, Jr. and Marylou Hill .
Award was made by Mr. Tolbert for the following:
Category No. 2 for restoration, rehabilitation, construction
or reconstruction for business, commercial institutional or public
use - 23 East Loudoun Street, Randy DeHart, owner. The sensitive
rehabilitation of this turn of the century frame building for com-
mercial use furthers the purpose of the Historic District. This
award was accepted by Mr. DeHart.
The following awards were made by Mrs. Hill :
Category No. 2 - 23 West Loudoun Street, James Wilhoit, III ,
owner. The careful and imaginative construction of this stone
building has made an important contribution to the economic and
architectural vitality of the Old and Historic District. It is •
an example of private ownership recognizing the fundamentals of
preservation. The award was accepted by Mr. Wilhoit.
Category No. 3 for a building or landscape which represents
significant or noteworthy preservation goals achieved through out-
standing and continued maintenance - Peoples National Bank. The
continued maintenance of this landmark building is outstanding.
Its Romanesque facade continues to dignify and encourage respect
for the streetscape of Leesburg. Accepting the award was Mr. John
Waller, President of Peoples National Bank.
Special Category for 1981 to recognize a residence and its
owner. This award was made by Mr. Tolbert to Mr. and Mrs. Landon
Webb, Mr. Webb accepting - 9 West Royal Street. While not archi-
tecturally
outstanding, its careful maintenance continues to make
a noteworthy contribution to the Old and Historic District of
Leesburg. This house was built in the early 18th century and Mr.
and Mrs. Webb have lived there for 40 some years. This was once
a private school .
MANAGER' S REPORT:
Mr. Niccolls called attention to the written Activity Report,
as well as the May financial report, the Capital Projects summary -
and the cash balance report. In addition, he received today a
letter from Julian Hirst - a gracious thanks for Council ' s recent
Resolution of Respect on the death of his father, Mr. J. Terry Hirst.
There has also been a letter from Mr. Tom Horne dealing with the
problem of activities at the Rotary Park on North Street. Council
has already acted to impose some use limits as to hours. Signs
will be in place soon.
He highlighted some items from the written Activity Report as
follows:
(1) He felt the cable television underground installation is
being resolved in a timely way insofar as the town and the fran-
chisee are concerned.
(2) He gave a special thanks to Colin MacDiarmid for conduct-
ing Heartsaver CPR classes which all employees but two successfully
completed. Our employees are on the street on a regular basis and
he felt they could now provide a valuable adjunct to the Rescue and
Fire Service and the Police Department in the event they see an inci-
dent where a person might be in need of some resuscitation.
(3) Don Wagner of VDH&T indicated the town should continue to
keep on top of the Route 7 east project. He felt he is suggesting
that we speak up at the full budget hearing before the Highway Com-
mission next month. He felt this can be done in writing. He is
MINUTES OF JUNE 10, 1981 MEETING. 11
estimating now that the project will be advertised for bids in
October, which means that sometime in 1982 it should be under
construction.
There is a new business item on the agenda that is referred to
in the Activity Report - it is confirmation or denial of the Plan-
ning Commission ' s action with regard to 17 and 21 North Harrison
Street. This is an application by the County to use it for office
purposes.
Janelle Aviation has assumed operations at the airport.
COUNCILMEMBER INQUIRIES AND COMMENTS :
Mr. Bos had a procedural problem with the rezoning for Inter-
national Pavilion - they are now on their third stage of change. He
is concerned that each one of these changes also changes the priority
and importance of some of these issues. It is difficult to vote on
this. Mrs. Hill explained that you can come up with a lesser zon-
ing without having another public hearing or reissuing the appli-
cation - you cannot upgrade but you can downgrade. Mr. Bos, however,
felt that as the road changes, the entrances change and as the acres
are rezoned, each one of the issues not only affects how Council de-
r- cides on this but changes the way the public feels about it. Mrs.
0 Hill said there is no change in the road entrance as of now - there
T is a curb cut for the proposed Harrison Street. Mr. Bos still felt
it changes the whole issue. Mr. Herrell said the committee is try-
ing to alleviate the fears of the residents and satisfy them and the
owners as best they can. Hopefully, they can come up with a solu-
Q tion that will answer the problem. Mr. Bos said that, with the
State proffering provision, the whole issue has become more compli-
cated. Mrs . Hill said the committee proposal did not include the
proffer. Mr. Herrell hoped they will take a closer look at proffer-
ing and decide whether they want to continue with it. Mrs. Hill felt
there are times when proffering can be good - this is a State Code
provision. Mr. Bos understood this rezoning will be considered
again at the next Finance and Administration meeting and they will
come up with a decision by the next meeting. Mrs. Hill said the
applicants are supposed to come back to the committee, as are the
residents of Carrvale and Heritage Square. Mr. Tolbert said they
are meeting tonight. Mr. Hill hoped it has been made clear to Carr-
vale that he, personally, is not satisfied with what they have done
in their own project. Unless they can demonstrate that they can
put in streets, curb, gutter and sidewalk, he will not vote for it.
This piecemeal thing of building streets over a three-year period
is not acceptable. Mr. Herrell said if he doesn ' t keep to his
schedule (which is from now until August for completion) , then we
should call the bond. Mr. Tolbert agreed with this. Mrs. Hill
thought there was a possible sale for the new part that was just
annexed.
Mrs. Hill said she attended the meeting of the Museum Board.'
They had a County inspector look at the Odd Fellows Hall building -
everything is fine, with the exception of a leak in the roof by a
pipe. They wondered if the town would consider repairing that
leak. Mayor Rollins thought it was made very clear that the town
would not spend a nickel on it after it was purchased. Mr. Herrell
said if the town does any repairs, it should be reflected in the
rent.
Mrs. Hill also reported that the Planning Commission turned
down the plan for five houses in Edwards Ferry Mews due to the fact
that only one lot met the 75-foot width. The owner has now submitted
another plan, showing a proposed easement for public access 34 feet
wide at Edwards Ferry Road, but tapers down to 20 feet after 100 feet.
It consists of one lot of 8 , 000 square feet on Edwards Ferry Road
with a single-family house and six duplex units in the back with
three buildings. They have presented this, but they have not gone
through the proper procedure with our engineer. This is apparently
in conformance with zoning, but there is a question with the street.
Mr. Niccolls did not believe a 34-foot street would be in conformance
with land development regulations. A private street is defined as a
"local street on a private easement, but reserved for public access" .
MINUTES OF JUNE 10, 1981 MEETING .
114 A local street, in any situation, is required to be at least 50
feet wide. Mayor Rollins said it has to be 50 feet if it is to
be a publicly dedicated street. Mr. Niccolls said that his inter-
pretation of the Land Development Regulations is that even a pri-
vate street has to be 50 feet wide - he will have a report to the
committee and the Planning Commission on this . While this proposal
may comply with the Zoning Ordinance, he did not think it meets the
Land Development Regulations. He told the developer this and he
seemed to agree without any hesitation, so he will have to goback
to the drawing board. There followed lengthy discussion concern-
ing private streets, public streets, off-street parking facilities
and the collection of garbage on private streets.
MAYOR' S REPORT:
Mayor Rollins said he had talked with Mr. Niccolls sometime ago
about street lights on Prospect Place - there was apparently a prob-
lem that some of the owners would not give an easement for them.
Mr. Niccolls said this has been resolved and the lights are scheduled
for construction.
Mayor Rollins said the town owns a piece of property where the
police have a pistol range - Mr. Alfred Phillips, who is in the log-
ging business, has asked permission to haul lumber from an adjoining
property across our property to get to the road. He said there is
a clearing he can get through. Mayor Rollins suggested that, if
there is no objection, we let him go across this property. Mr.
Niccolls suggested that we take a look at our property and see if
there are some valuable logs on it. Mayor Rollins said this could
be a valuable piece of property in the future - it is zoned for a
landfill . Mr. Hill said the County is going up on the rates for
use of the landfill . Mr. Niccolls said they wrote this out of the
agreement. Our hauler will be paying more and he thought this was
included in his bid.
Mayor Rollins also asked how the controversy regarding the
leasehold tax was resolved in connection with the airport? Mr.
Niccolls said it is being dealt with now in Federal Bankruptcy
Court. Basically, an understanding was reached that it could
not reach Janelle. The liability should not be theirs for a
leasehold tax that was imposed on Lucien Rawls ' operation as an ex-
ample. There are a great many ambiguities and issues involved and
he did not think it will be resolved for quite some time. It is
not a large amount of money now - it is down to $3, 200 . Mr. Tolbert
asked if we have received the $10, 000 check from the Bankruptcy Court?
Mr. Niccolls said No, but it has been promised by our attorney.
81-73 - RESOLUTION - APPROVING THE 1981 STREET RESURFACING PROGRAM.
On motion of Mr. Tolbert, seconded by Mrs. Hill , the following
resolution was proposed:
RESOLVED by the Council of the Town of Leesburg in Virginia
as follows :
The 1981 street resurfacing program is approved as follows :
First Street, Wirt Street to 200 ' E of Wirt Street
. Second Street, Wirt to 240 ' E of Wirt Street
South Wirt Street, First Street to Davis Avenue
Fairview Street, West Market Street to the North
town limits
Liberty Street, Loudoun Street to Market Street
Catoctin Circle, Belmont Drive to Dry Mill Road
Madison Court, Monroe Street to its terminus
Mayor Rollins inquired as to whether any storm drainage improvements
are planned for Liberty Street? Mr. Niccolls said the facility ap-
pears to be adequate. Water ponds around the existing grates. This
resurfacing will be placed so that water can fall into those open
grates. This water goes north to Market and east to the new system.
MINUTES OF JUNE 10, 1981 MEETING.
It is a small line - 12 or 15 inches. He felt this will resolve1 1 5
the Chinn ' s problem. Mayor Rollins asked what they came up with
on North Street between Wirt and King Streets? Mr. Niccolls said
a cost estimate of about $2 , 300 was discussed. Mr. Bos said there
are some problems that need to be addressed - resurfacing it would
mean that it would be back to what it is now in a short time. Mr.
Herrell asked what they came up with for Sycolin Road? Mr. Nic-
colls said they have a cost estimate of about $18 , 000. . Mayor
Rollins asked if all of this will be put out in one bid? Mr.
Niccolls said it will be. They expect this job to be bid success-
fully by the resurfacing contractor and the excavation work will
be subcontracted. The town will prepare the base, grade and add
stone on Sycolin Road and then the contractor will give it a double
seal of surface treatment. The resolution was unanimously adopted:
Aye : Councilmembers Bos, Herrell , D. Hill, M. Hill , Tolbert,
Willis and Mayor Rollins .
Nay: None .
81-74 - RESOLUTION - AUTHORIZING IMPROVEMENTS TO THE INTERSECTION
OF MARKET STREET, CHURCH STREET AND EDWARDS
FERRY ROAD.
O On motion of Mr. Bos, seconded by Mr. Willis, the following
resolution was proposed:
7 WHEREAS, the Virginia Department of Highways and Transpor-
Q tation, at the request of the Town, prepared a traffic
Q study to determine if the safety characteristics of the
intersection of Market Street, Church Street and Edwards
Ferry Road could be improved; and
WHEREAS, those recommendations, dated May 20, 1981, have
been received and call for the removal of the intersection
control beacons, addition of signs and new pavement markings;
' THEREFORE, RESOLVED by the Council of the Town of Leesburg
in Virginia as follows :
The manager is directed to implement the improvements out-
lined in the May 20 , 1981 traffic study provided by the Vir-
ginia Department of Highways and Transportation, except
that consideration should be given to reduce the size of
the "Special 30" x 30" sign called for on the south side
of Market Street to the east of the intersection.
Mr. Niccolls indicated on the blackboard just what they will be
doing here. The resolution was unanimously adopted:
Aye: Councilmembers Bos, Herrell, D. Hill , M. Hill, Tolbert,
Willis and Mayor Rollins.
Nay: None.
81-75 - RESOLUTION - AUTHORIZING A CONTRACT WITH BATTLEFIELD CON-
TRACTORS , INC. FOR THE CONSTRUCTION OF THE
PLAZA STREET NEIGHBORHOOD PARK AND MAKING AN
APPROPRIATION THEREFOR.
On motion of Mr. Willis, seconded by Mrs..,Hill, the following-
resolution was proposed :
RESOLVED by the Council of the Town of Leesburg in Virginia
as follows:
SECTION I . The manager is authorized and directed to execute,
on behalf of the town, a contract with Battlefield Contrac-
tors, Inc . of Manassas, Virginia, for the construction of
the Plaza Street Neighborhood Park in line with their Alter-
nate #2 bid in the amount of $114 , 176 . 00 . The manager is
further authorized to execute future change orders to reduce
the cost of the park construction if necessary, to bring the
entire project within the $253 , 600 . 00 HUD CDBG grant.
11 6 MINUTES OF JUNE 10, 1981 MEETING.
1 SECTION II. An appropriation is made from the general fund
to the account and in the amount shown below for the fiscal
year ending June 30, 1981 :
Account No. and Name Appropriation
11020. 801 - Plaza Street Park $150 , 435. 70
There was some discussion concerning the appropriation of the full
amount for this contract at the end of the fiscal year. This was
explained by Mr. Taylor. Mr. Niccolls added that encumbrances are
properly recorded now since Mr. Taylor has been here. Mayor Rol-
lins then understood that this is an encumbrance against future
revenues. Mr. Willis asked what was resolved concerning the "mound"?
Mr. Minor said they believe it will have to go - they estimated they
can save $10, 000 by cutting out the work on the south side of the
parking lot, including the sidewalk. A cost reduction from the con-
tractor said $6 , 000 . It basically depends on the bids we get for
the park equipment. This mound can be put in later if we want it.
Mr. Willis thought this was an asset to the park. Mr. Niccolls
said they have a specific bid of $16 , 000 for that mound from the
contractor - he says if he doesn ' t have to build that mound he can
save that amount off the contract. We try to stick with the stipu-
lated bids on a deduct basis . Everything but that mound is cut.
Mr. Bos asked when the bids for the equipment will be in? Mr. Minor
said one of them is in now - the other one will be in in two weeks.
He thinks it will come in, installed, between 40 and 50 percent of
the "timber form" price, which did not include installation. Mayor
Rollins asked how we get these . funds? Mr. Niccolls explained that
we have a draw account with HUD - it works through a letter of credit
and they wire it into the bank. We can draw in advance once we have
a contract and obligation. The resolution was unanimously adopted:
Aye: Councilmembers Bos, Herrell , D. Hill, M. Hill, Tolbert,
Willis and Mayor Rollins .
Nay: None.
81-76 - RESOLUTION - ESTABLISHING POLICIES FOR UTILIZATION OF MI-'
NORITY BUSINESS ENTERPRISES (MBE) IN CONNEC-
TION WITH EPA FUNDED PROJECTS .
On motion of Mrs. Hill , seconded by Mr. Willis, the following
resolution was proposed:
WHEREAS, the Town of Leesburg has made application to the
United States Environmental Protection Agency (EPA) for
grants to design and construct the expansion of its waste-
water treatment facility; and
WHEREAS , Federal regulations require grant recipients es-
tablish policies for increased MBE participation in fede-
rally assisted contracts.
THEREFORE, RESOLVED by the Council of the Town of Leesburg
in Virginia as follows :
SECTION I . The following is the MBE program for the Town
of Leesburg:
(1) It is the policy of the Town of Leesburg, Virginia to
encourage the participation of MBE' s in the design and
construction of the Town of Leesburg ' s wastewater treat-
ment improvements.
(2) It is the goal of the Town of Leesburg to voluntarily
award ten to twenty five percent of the dollar amount
of design and construction contracts in connection with
EPA funded wastewater treatment plant improvements to
qualified MBE ' s .
(3) The Director of Engineering for the town shall be the
MBE contact person.
MINUTES OF JUNE 10, 1981 MEETING.
(4) All bid invitations for contracts shall be referred to 117
the Greater Washington Business Center, Inc . for cir-
culation to MBE ' s.
(5) Where economically feasible, joint ventures among MBE ' s
and/or between MBE ' s and majority consultants and con-
tractors are encouraged.
(6) Where economically feasible the town will attempt to
divide larger contracts into smaller tasks to maximize
MBE participation.
(7) The town will make available to MBE ' s lists of prospec-
tive consultants and contractors as one method to imple-
ment acceptable joint ventures. The town shall include
a copy of this MBE policy statement in all bid invita-
tions.
(8) Upon request, the town will submit to majority contractors
and consultants a list of MBE consultants and contractors.
(9) The Director of Engineering shall maintain records docu-
N menting the town ' s good faith efforts to implement its
O MBE program and reach its MBE contract participation
goals.
• 7 (10) Public Notices of RFP ' s shall be published in publica-
Q tions widely read by the greater Washington SMSA minority
Q community.
(11) The Director of Engineering shall include all qualified
MBE ' s on any pre-qualified lists . The Director of En-
gineering shall further :
(a) Insure that negotiations with consultant and con-
tractor candidates include discussions of compli-
ance with the town ' s MBE policies.
(b) Insure that MBE policies have been met in awarding
all contracts and subagreements .
(c) Keep the regional office of civil rights and urban
affairs of EPA advised of all actual and proposed
contracts awarded or to be awarded to MBE' s on a
periodic basis.
SECTION II . This MBE policy statement shall be automatically
repealed at the time federal regulations no longer require a
specific program for MBE participation in federally assisted
contracts.
Mr. Niccolls explained that this policy has to be in place before
we solicit a proposal for engineering services - it has to be in
place before we solicit the proposal we are soliciting from Betz,
Converse-Murdock. They, in turn, will have an obligation to make
a good faith effort to do some of these things if they use sub-
contractors. Mayor Rollins said the flow at the Sewer..Plantlast
month was unbelievably low. It is only at one-third of capacity.
It was only 422, 000 gallons. Mr . Niccolls said this is a mistake -
the correct number is 950, 000 gallons, which is about average.
The resolution was unanimously adopted:
Aye: Councilmembers Bos, Herrell , D. H111 , M. Hill, Tolbert,
Willis and Mayor Rollins.
Nay: None.
81-77 - RESOLUTION - AUTHORIZING AN AGREEMENT WITH MOORE, CLEMENS &
COMPANY TO PROVIDE INSURANCE.
•
On motion of Mr . Herrell, seconded by Mr. Bos, the following
resolution was proposed :
WHEREAS, bids were requested for specified insurance cover-
age for the Town ' s operations, and
MINUTES OF JUNE 10, 1981 MEETING.
118
WHEREAS, Moore Clemens & Company, 29 West Market, Leesburg,
Virginia 22075 submitted the low bid of $29 ,433 on June 1,
1981;
THEREFORE, RESOLVED by the Council of the Town of Leesburg
in Virginia as follows :
The manager shall enter into an agreement with Moore Clemens
& Company to provide insurance for the Town of Leesburg as
outlined in the bid specifications dated May 5, 1981 and the
bid from Moore Clemens & Company, provided, however, that the
manager shall make such changes in insurance coverage as re-
quired from time to time by changes in ownership of property
or town operations.
Mr. Hill said he was appointed to go over the town ' s insurance.
This is the second change that has been made. The worker ' s com-
pensation went out through the Municipal League. This turned out
to be a bigger bonanza than they thought, but they were able to
combine some coverages to save some money. This will save about
$5, 000 to $6 , 000 over last year ' s money. Rates have gone up this
year, so we are probably saving $8 , 000 to $9, 000. This is just a
part of it - we will have better coverage as a result of it. There
were a number of people that picked up bids , but only two of them
submitted bids. They have also been looking at health insurance
and have discussed a "Stop Loss" feature. Mr. Niccolls said we got
prices today from the carrier and it is on as a new business item.
Mr. Hill said this is a major issue today. Mr. Niccolls said he
would be remiss if he didn' t thank Mr. Hill for his reviews and
valuable suggestions. Mr. Hill felt this was a combined effort.
He also said it costs a lot of money to set up such policies and,
if you bid these every year, there is a lot of money expended that
they will pay for over the long haul . For this reason, they in-
cluded a three-year contract in this bid, unless they demonstrate..
that they . are' nt doing a good job. The County would not "buy" this.
The company will submit increases on an annual basis. Mayor Rollins
asked if we are locked into three years? Mr. Hill said only to the
extent that we are not satisfied with them. Mr. Niccolls said there
will be yearly renewals - it is the intention of the town to leave
the insurance with the successful bidder for three years, on the as-
sumption that service is good and the rates don ' t become outrageous.
Of course, a future council could say they don ' t want to do this.
The insurance industry won ' t sign a three-year contract. The reso-
lution was unanimously adopted :
Aye: Councilmembers Bos, Herrell, D. Hill , M. Hill, Tolbert,
Willis and Mayor Rollins.
Nay: None.
81-78 - RESOLUTION - AUTHORIZING AMENDMENT OF THE AGREEMENT FOR
EMPLOYEE GROUP INSURANCE.
On motion of Mr . Bos , seconded by Mr. Hill, the following reso-
lution was proposed:
WHEREAS , a proposal has been received from W. A. Watson and
Sons Insurance Agency for amendment of the employee group
health insurance plan;
THEREFORE, RESOLVED by the Council of the Town of Leesburg in
Virginia as follows :
The Manager shall enter into an amended insurance agreement
effective May 1, 1981, with the Commonwealth Life Insurance
Company through W. A. Watson & Sons Insurance Agency, 106
North Main Street, Farmville, Virginia 23901, for employee
group insurance as follows :
(a) $10, 000 life, accidental death and dismemberment policy
for all full-time employees at a monthly premium of
$0 . 45 per $1, 000 coverage, with the town paying all
costs for the insurance.
MINUTES OF JUNE 10, 1981 MEETING.
119
(b) Accident and illness insurance for all full-time 'em-
ployees
providing a two year 60 percent indemnity with
a 30 day benefit elimination period at a premium of
$1 . 30 per $100 payroll, with the town paying all the
costs for the insurance.
(c) Basic and major medical health insurance including a
"stop loss" feature for all full-time employees as de-
scribed in a proposal from W. A. Watson, III , of Com-
monwealth Life Insurance Company, with the town paying
the cost for the employees ' coverage at revised premium
rates, effective May 1 , 1981, as follows :
Individual employee $ 41 . 69 per month
Employee and spouse only 86 . 76 " "
Employee and family 92 . 68 "
Employee and dependent children 60. 96 "
Mr. Hill asked what a "stop loss" is? Mr . Niccolls said it is de-
fined as $1, 000 per incident. The resolution was unanimously
adopted :
Aye: Councilmembers Bos, Herrell, D. Hill, M. Hill, Tolbert,
o Willis and Mayor Rollins.
Nay: None.
Q 81-79 - RESOLUTION - AUTHORIZING REIMBURSEMENT TO THE HERITAGE SQUARE
HOMEOWNERS ASSOCIATION FOR STREET LIGHT ELEC-
Q TRIC SERVICE.
On motion of Mrs. Hill , seconded by Mr. Herrell , the following
resolution was proposed:
RESOLVED by the Council of the Town of Leesburg in Virginia
as follows :
' The Director of Finance is authorized and directed to issue
a check in the amount of $1, 319 . 00 payable to the Heritage
Square Homeowner ' s Association as reimbursement for prior
payment to VEPCO for street light electric service on Heri-
tage Way. a dedicated public street within the Town of Lees-
burg.
Mr. Bos asked how they hook up the meters or measuring devices?
Mr. Niccolls said it is a flat charge per month. The town enters
into an agreement with VEPCO about every three years that is ne-
gotiated as a group through the Virginia Municipal League. Such
rates are not regulated by the State Corporation Commission, so
the municipalities have banded together through the Virginia Mu-
nicipal League to hire special counsel to negotiate the rates.
These rates are less than the goingrate for commercial . Mr. Nic-
colls read a letter from a Mr. Smith - this bill is for a very .
small amount per year. The resolution was unanimously adopted:
Aye : Councilmembers Bos, Herrell, D. Hill, M. Hill , Tolbert,
Willis and Mayor Rollins.
Nay: None.
81-80 - RESOLUTION - MAKING SUPPLEMENTAL APPROPRIATIONS FOR THE
FISCAL YEAR ENDING JUNE 30 , 1981.
On motion of Mr. Willis, seconded by Mrs. Hill, the following
resolution was proposed and unanimously adopted:
RESOLVED by the Council of the Town of Leesburg in Virginia
as follows :
SECTION I . Appropriations are made from the General Fund to
the accounts and in the amounts shown below for the fiscal
year ending June 30, 1981 :
12 O MINUTES OF JUNE 10, 1981 MEETING.
Account No. and Name Appropriation
1011. 202 Office Supplies $ 100. 00
2010 . 203 Books and Publications 120. 00
2011 . 202 Office Supplies 100. 00
4020. 102 Overtime 50 . 00
4020. 231 Printing 1 , 500. 00
10110. 201 Material and Supplies 2 , 500. 00
10110. 229 Uniforms abd Laundry 1, 100. 00
10200 . 215 Telephone 75 . 00
II
14020 . 212 Street Lighting 2 , 300. 00
14020 . 235 Xerox Rent 800. 00
SECTION II . Appropriations are made from the Utility Fund to
the accounts and in the amounts shown below for the fiscal year
ending June 30 , 1981 :
Account No. and Name Appropriation
20200 . 211 Electric Power $ 6 , 000. 00
20300 . 213 Fuel for Heat 400 . 00
20300 . 215 Telephone 350 . 00
20400 . 802B Relocations - Construction 11 , 000 . 00
SECTION III . An appropriation is made from the Airport Fund
to the account and in the amount shown below for the fiscal
year ending June 30, 1981 : .
Account No. and Name Appropriation
30000. 251 Legal Service $ 1 , 200 . 00
Aye: Councilmembers Bos , Herrell, D. Hill, M. Hill, Tolbert,
Willis and Mayor Rollins.
Nay: None.
81-81 - RESOLUTION - REGARDING COMMISSION PERMIT FOR COUNTY OF
LOUDOUN FOR 17 AND 21 NORTH HARRISON STREET.
On motion of Mrs . Hill, seconded by Mr. Bos, and there being no
objection to consideration tonight, the following resolution was
proposed:
WHEREAS, on June 4 , 1981 , the Planning Commission did ap-
prove a Commission Permit for the County of Loudoun for
use of the property at 17 and 21 North Harrison Street for
use as offices in compliance with a recently proffered re-
zoning;
RESOLVED by the Council of the Town of Leesburg in Virginia
that the action of the Commission is hereby confirmed:
Mrs . Hill explained that the Planning Commission unanimously adopted
this. The County offices of Youth Services, Manpower, Education and
Training will be located in the church building. If a VEC office is
re-established in Leesburg, it will be located in the church struc-
ture. The owners, Mr. Stowers and Mr. East, are renting to the
County. The resolution was unanimously adopted:
Aye: Councilmembers Bos , Herrell , D. Hill , M. Hill, Tolbert,
Willis and Mayor Rollins .
Nay: None.
On motion of Mr. Tolbert, seconded by Mr. Bos, the meeting was
unanimously adjourned at 9 : 15 P.M.
A(/)-c / '�� Mayor
Clerk of t e Council