HomeMy Public PortalAbout1981_11_25 MINUTES OF REGULAR MEETING OF LEESBURG TOWN COUNCIL, NOVEMBER 25, 1981.
250
A regular meeting of the Leesburg Town Council was held in
the Council Chambers, 10 West Loudoun Street, Leesburg, Virginia
on November 25, 1981 at 7 : 30 p.m. The meeting was called to order
by the Mayor, with the invocation by Mr. Tolbert, and followed with
the Salute to the Flag led by Mr. Bos. Present were: Mayor Ken-
neth B. Rollins, Councilmembers Charles A. Bos, Stanley D. Herrell,
Jr. , G. Dewey Hill, Jr. , Marylou Hill, John W. Tolbert, Jr. and
Howard M. Willis, Jr. ; also Town Manager John Niccolls and Town
Attorney George M. Martin.
The minutes of the regular meetings of October 28 , 1981 and
November 11 , 1981 were approved as written.
On motion of Mr . Tolbert, seconded by Mrs. Hill , Council voted
unanimously to go into executive session to discuss certain legal
matters :
Aye: Councilmembers Bos , Herrell, D. Hill, M. Hill , Tolbert,
Willis and Mayor Rollins .
Nay: None.
On motion of Mr. Tolbert, seconded by Mr. Willis, Council voted
unanimously to go back into regular session :
Aye: Councilmembers Bos, Herrell, D. Hill, M. Hill , Tolbert,
Willis and Mayor Rollins .
Nay: None.
MANAGER' S REPORT:
(1) Mr. Niccolls asked that anyone having items for the winter issue
of the Lamplighter get them to the :staff soon.
(2) They are beginning the preliminary work for the committee
room renovation upstairs . Working drawings, as seen by most mem-
bers at committee meetings, will be implemented, building permits
are being secured and various materials are being acquired. There
is an appropriation on the agenda tonight for this work. He will
have a cost estimate for the next meeting for the total projeet.
We are basically acting as our own general contractor now - we
will be doing the general work (drain lines and plumbing) . We will
not be doing the electrical work with our own forces, nor the car-
peting. Furnishings have to be bought from outside services. He
thought the total job will be between $20, 000 and $25, 000 .
(3) The staff has proceeded to get the proposal for engineer-
ing work for the King Street rehabilitation (between Cornwall and
Loudoun Streets) . This work will be done by town forces next year.
It is felt that, while the job is in a little busier section than
last year ' s, it may be a little easier because part of the work has
already been d ne cd los to King Street from the alley south, there
is very lit �E7aajus� m rto be made and the town forces are get-
ting better at this work. If Council approves the contract later
this year, the engineering plans will be ready in the spring and
the town forces ready to do the work. This will be the major proj-
ect for next year.
(4) They are concerned about water supplies and are taking
steps to work with the contractor on the Water Plant to see that
this job is finished in a timely way. There are certain weather
and temperature considerations that will prevent absolute comple-
tion
of the job until next year, however, they want the plant to
be ready to flow through water as soon as possible in the event
an emergency occurs. The engineers and lawyers use the term
"substantial completion" on these jobs - this is basically when
you accept the facility. It may have some incompleted work and
it may have defects, but you will basically accept the product.
At that point, liquidated damages stop. They are trying to put
this off until it is really substantially complete. As an example -
there is the question of how to heat the building while the final
work on painting and installation of equipment is completed'. The
subcontractor doesn ' t want to turn the furnace on because no-
one is willing to pay for it finally - he doesn' t want the guaran-
tee to start running until it is actually accepted by the town.
MINUTES OF NOVEMBER 25, 1981 MEETING . 251
The important thing is that we are working to try to be sure that,
in the event there is some unforeseen catastrophe so far as water
is concerned, we will be able to draw water from the plant. On the
other hand, we don ' t want to accept the plant until it is really
ready. He said he is spending four or five hours per week on this
matter to try to keep the job going along satisfactorily. One of
the things the contractor complains about in these meetings is that
they are not getting approvals fast enough from our engineer. This
is totally untrue and he is there to make sure it is. This is why
he moved the meetings up to weekly instead of monthly.
' Mr. Tolbert asked why three parking spaces were deleted in the
parking lot across from the Laurel Brigade? Mayor Rollins was in-
terested in this also. Mr. Niccolls explained that, when the work
is completed, there will be more spaces than there are now. The
new plan calls for one of the entrances (the one next to the theater)
to be an exit and the spaces on the two sides closest to the theater
to be turned around. Mr. Bos suggested that a sketch be included in
the next packet.
COUNCILMEMBER INQUIRIES AND COMMENTS :
O Mr. Bos welcomed Mayor Rollins back and congratulated him on
his election to the State Legislature.
7 Mr. Bos publicly thanked the Fire Department for their quick
Q response and their hard work in connection with the fire next door to
a him last night.
Mr. Bos said he will have a report by next meeting on his in-
volvement with NVPDC .
Mr. Hill echoed congratulations to Mayor Rollins .
Mrs. Hill reported that the Planning Commission held a public
' hearing on the rezoning matter pertaining to the land either side
of Memorial Drive. Twenty-two people spoke (two for keeping it
green and having a passiae park) . One of the suggestions was that
the town buy this land2pay the owner $325 , 000 for it (he paid $300, 000
for it) . It was also suggested that the town, the county and the hos-
pital buy it, with each putting up $100 , 000 to keep it a passive park.
The others spoke for leaving it R-2 . A committee was appointed and
they will meet on the 1st of December at 8 : 00 p.m. - the Commission
will probably have a recommendation at that time.
Mr. Willis thanked Mr. Bos for his vote of confidence in the
Fire Department.
Mr. Herrell congratulated Mayor Rollins and wished him luck.
Mr . Tolbert said he has already wished the Mayor luck in Rich-
mond.
MAYOR' S REPORT:
(1) Mayor Rollins had received notice from the Highway Depart-
ment concerning the relocation of Dry Mill Road out where the one-
lane bridge is . The notice states that the Council or any group or
citizen can ask for a public hearing on this matter. Basically,
it crosses the Branch this side of the one-lane bridge and more or
less straightens the road. He hoped someone would look at this de-
sign with a fine tooth comb to see whether or not it is a proper de-
sign so far as the town is concerned and whether or not it is neces-
sary to request a public hearing on this matter. He didn ' t think
a public hearing would be necessary unless there is something the
town doesn ' t like about the design or the location.
(2) Mayor Rollins said he noticed that Mr. Shope met with the
Highway Department in Richmond and here concerning Davis Avenue and
South King Street. Mr . Niccolls said they are going back and design
some sight distance improvements - their field conclusions were ex-
cessive to him. It was his view that the telephone pole, some brush
cutting and perhaps the relocation of the wire fence would probably
resolve 50 percent of the problem or more. We will wait until the
252 MINUTES OF NOVEMBER 25, 1981 MEETING.
Highway Department comes back with its recommendations. If there
is a structural solution, they will find that instead of some practi-
cal way. Mayor Rollins felt this is true, but he feels some of that
bank will have to come off of that first property. Mr. Niccolls
said that would be advantageous and that is what they will be look-
ing at if it takes a re.tiaining wall. They say it will be "just a
few weeks . "
(3) Mayor Rollins felt the King Street rehabilitation project
should extend to North Street - not for the brick sidewalks, but
the crown between Cornwall and North Streets is terrible.
(4) Mayor Rollins did not like the asphalt sidewalks in the
Plaza Street Park - he felt they detract from a nice project. He
asked if Council approved this? Mr. Bos said it was a budget prob-
lem. Mn Niccolls said it was done purely because of money - they
had prices on broom finished concrete, washed aggregate (the brown
concrete) and the asphalt - there was a substantial saving.
(5) Mayor Rollins called attention to an error on Page 5 of
the Activity Report. The second sentence of the first paragraph
should read "Current police regulations are significantly 'outdated
since
(6) In connection with the renovation of the upstairs of this
building, Mayor Rollins understood that the present proposal is to
put in drywall and paint it. He felt this is very short-sighted - •
you might save $1 . 00 today and it will cost $50 . 00 tomorrow. He
asked Mr. Niccolls and the Finance Committee to look at the possi-
bility of paneling or papering it. Let ' s make it nice - it will
not only look better, hut will be cheaper maintenance-wise in the
future. Mrs . Hill said perhaps they should consider staining the
trim, rather than painting it.
81-0-29 - ORDINANCE - AMENDING SEC . 10-150 OF THE TOWN CODE.
On motion of Mrs . Hill , seconded by Mr . Bos , the following
ordinance was proposed:
ORDAINED by the Council of the Town of Leesburg in Virginia
as follows :
SECTION I . Sec . 10-150 of the Town Code is amended to read
as follows :
(a) No person shall park a vehicle, except when necessary to
avoid conflict with other traffic or' in compliance with the
directions of a police officer or traffic-control device, in
any of the following places :
(1) On a sidewalk;
(2) In front of a public or private driveway;
(3) Within an intersection;
(4) Within 15 feet of a fire hydrant;
(5) On a crosswalk;
(6) Within 20 feet of a crosswalk at an intersection;
(7) Within 30 feet upon the approach to any flashing
beacon, stop sign or traffic-control signal lo-
cated at the side of a roadway;
(8) Between a safety zone and the adjacent curb or
within 30 feet of points on the curb immediately
opposite the ends of a safety zone, unless a dif-
ferent length is indicated by the official signs
or markings;
MINUTES OF NOVEMBER 25, 1981 MEETING. 2 9
(9) Within a parking space reserved by appropriate J
sign for the handicapped on public property or
at privately owned shopping centers and business
offices, unless such vehicle displays the offi-
cial handicapped motorist license plate or card;
(10) Within 20 feet of the driveway entrance to any
fire or rescue station and on the side of a street
opposite the entrance to any fire or rescue sta-
tion or within 75 feet of the entrance when prop-
erly signposted;
(11) Alongside or opposite any street excavation or ob-
struction when such parking would obstruct traffic;
(12) On the roadway side of any vehicle parked at the
edge of curb of a street;
(13) Upon any bridge or other elevated structure upon
a street or highway, or within a tunnel;
(14) At any place where official signs prohibit parking;
Q (15) Alongside any section or portion of a curb which is
painted yellow.
Q (b) No person other than a police officer shall move a ve-
hicle into any such prohibited area or away from a curb
Q such distanceasis unlawful .
SECTION II . This ordinance shall be in effect upon its pas-
sage.
Mrs. Hill asked where one would go to get a "Handicapped" card? Mr.
Niccolls understood the Division of Motor Vehicles has them. Mrs.
Hill also suggested that perhaps the Finance and Administration Com-
mittee might want to consider amending Sec. 10-161 to raise the pen-
alties for violation of this and other parking regulations . The
ordinance was unanimously adopted :
Aye : Councilmembers Bos, Herrell, D. Hill, M. Hill, Tolbert,
Willis and Mayor Rollins .
Nay: None.
81-0-30 - ORDINANCE - AMENDING THE LEESBURG ZONING MAP .
On motion of Mr.- Tolbert, seconded by Mr. Willis, the following
ordinance was proposed :
WHEREAS, Rezoning Application #ZM-35 by S . D. , Jr . and
Betty H. Phillips was referred to the Planning Commission
on July 22 , 1981 ; and
WHEREAS , the Planning Commission, on September 3, 1981 held
a public hearing on the application for rezoning; and
WHEREAS , on October 1 , 1981 , the Planning Commission recom-
mended to the Council denial of the rezoning request; and
WHEREAS, the applicant ' s written proffer was presented to
the Council prior to a public hearing held by the Council
on November 11, 1981;
THEREFORE, ORDAINED by the Council of the Town of Leesburg
in Virginia as follows :
SECTION I . The Leesburg Zoning Ordinance is amended to re-
vise the Zoning District Map to change from R-1 to B-2 ap-
proximately 13, 872 square feet of land located on the west
side of Valley View Avenue, bounded by the properties of
Cunningham and Winston and Davis Avenue on the north, other
land of S . D. , Jr . and Betty H. Phillips on the east, the
MINUTES OF NOVEMBER 25, 1981 MEETING.
254
property of Loudoun County Board of Realtors and Leesburg
By-Pass on the south, and the property of Trumble on the
west, in accordance with a plat prepared by Delashmutt As-
sociates dated October, 1974 , and in accordance with the
following proffer : that in approximately 13 , 872 square
feet, all uses as described in. Article 6 of the Leesburg
Zoning Ordinance will be eliminated except multi-family
dwellings.
SECTION II . This ordinance shall be in effect upon its
passage.
Mr. Bos felt the proffer eliminates any concern about improper de-
velopment on the property. Apartments are probably needed in thatI/
area and will be a good way to use a piece of land that is shaped
strangely and might not be suitable for much else. Mrs . Hill said
the Planning Commission had no problem with this . Mr. Hill under-
stood the entire parcel (including the piece already zoned B-2)
will be used for two apartment buildings with six apartments each.
The ordinance was unanimously adopted :
Aye: Councilmembers Bos, Herrell, D. Hill , M. Hill, Tolbert,
Willis and Mayor Rollins.
Nay: None.
•
81-160 - RESOLUTION - APPROVING A WATER MAIN EXTENSION FOR EDWARDS
FERRY MEWS .
On motion of Mr. Willis, seconded by Mr . Bos , the following reso-
lution was proposed :
RESOLVED by the Council of the Town of Leesburg in Virginia
as follows :
The extension of municipal waterworks for Edwards Ferry Mews
Subdivision is approved.
Mr. Hill said the Activity Report states the Board of Zoning Appeals
denied the request by Brownell , Inc . regarding the requirement that
the driveway entrance must be 10 feet from the side of the property.
How does this denial affect this proposed resolution - could they still
develop it? Mrs. Hill said they could develop the whole thing. He
has this 10 foot requirement going across one lot - he was asking for
a variance on just this one - it does not affect the development of
the rest of the property. This was not a hardship for him. Mr. Hill
did not feel this development is in conformance with good building
standards. He is using some loopholes in our ordinance to do some
of these things . The people located on this street will be denied
certain privileges that other citizens in town have such as street
improvements , garbage pick-up, snow removal , etc . This is bad de-
velopment as far as he is concerned. Mrs. Hill said these residents
would get garbage pick-up under our new ordinance. Mr. Hill said he
will not• vote for this resolution. Mayor Rollins asked if he has
an approved subdivision? Mrs. Hill said he has preliminary plat ap-
proval - there are seven houses - some duplex and some single-family.
Mayor Rollins said he will not vote for it - it is bad planning. Mr.
Herrell said it conforms to our ordinance. Mr. Bos asked if he could
run private lines up the street? Mayor Rollins said he can ' t tap onto
town water unless the town approves it. Mr. Niccolls pointed out that
there is a significant distinction between "tap" and "extend" - the
action this resolution proposes is the extension of the municipal
waterworks to permit the construction of a water main that will go
back to a fire hydrant. The taps could indeed be taken off the main
already existing without any extension of the waterworks itself. If
he pays the requisite fees for the taps, he would be entitled to those
under our Code - we could not deny him this right if he has lots on
record. Mayor Rollins said he does not have these lots on record yet.
Mr. Niccolls said the: question is - Will the action tonight keep him
from putting lots on record if this permit is denied? He said he
really does not know. He could buy water meters and take the ser-
vice line from Edwards Ferry Road anywhere he wants on his property.
This issue is complicated. First, there is a town requirement that
all new dwellings should be within 300 feet of a fire hydrant. In
MINUTES OF NOVEMBER 25, 1981 MEETING. 25 5
order to meet that standard, he needs to put a 6-inch' extension J
off of the main that is already in Edwards Ferry Road and run it
back along the property line and stick a fire hydrant at the end
of it. He doesn 't have to put any taps on that line - he could
put all the taps he wants to buy on the line that is already in
Edwards Ferry Road. There are two different issues . The question
tonight is Can he run this 6-inch line back to provide the fire hy-
drant as required by our Construction Standards? If Council denies
him the right to do that, can you say, at the same time, that he is
arbitrarily denied the right to do this and yet require him to do
this as a requirement of the Subdivision Ordinance and, therefore,
deny him the right to subdivide? He didn' t feel this would be right.
Mr. Hill felt a lot of Council ' s votes are discretionary, but he felt
he has this right. Mr. Niccolls said it is his responsibility to ad-
vise them that the town is skating on thin ice to deny a developer
the right to extend our water main when, in fact, we are requiring
him to extend it to do something that he is lawfully entitled to do.
Mr. Hill said we will be extending not only to this fire hydrant,
but he will pull the water lines off to these houses . Mayor Rollins
did not agree with this - the only way Mr. Niccolls ' argument would
be valid would be if there is an existing subdivision, but there is
r- no approved subdivision on record. Therefore, he feels it is purely
O discretionary as to whether or not they can deny the extension of
water and sewer works to a non-existent subdivision. Mr. Herrell
St felt, if we deny this, we should deny another one on the west end of
town that has been discussed. Mr. Hill said he voted against that
a one too, but the majority rules . Mayor Rollins asked if perhaps
Q they were premature in acting on this before there is an approved
subdivision? Mr . Niccolls said No, it ' s timely to act on it now
because he is required to have all these utility issues resolved
before the construction drawings can be approved by our engineer -
these are a prerequisite to approval by the Planning Commission of
the final plat. Mr. Herrell felt, if we aren ' t going to have pri-
vate streets, we should get the cluster idea and other such
ideas out of the ordinance. Mr. Bos felt this is right - the' Sub-
division Ordinance allows us to do certain things . If we are al-
lowing those, then the peripheral things that support that are con-
trary to reasonable thinking to deny it - we are mixing issues here.
The real issue here is that, the way the Subdivision Ordinance has
been interpreted as far as the layout of those lots is concerned,
the people don ' t agree with it and the council doesn ' t agree with
it either . It is not a matter of water - it is stretching the lim-
its of the ordinance or perhaps going beyond it . Mrs. Hill said, ac-
cording to the Planning Commission, if it meets the rest of the re-
quirements , then it is a reasonable subdivision. Mr. Herrell said,
if it conforms to the ordinance, they should vote for it. He did
not feel we can change the ordinance in the middle of this request -
we should get this out of the way first, then look to perhaps. chang-
ing the ordinance . The resolution was adopted by a roll call vote
of 5 to 2 :
Aye: Councilmembers Bos, Herrell, M. Hill, Tolbert and Willis .
Nay : Councilmember D. Hill and Mayor Rollins.
81-161 - RESOLUTION - APPROVING DEEDS OF EASEMENT VACATION.
On motion of Mr. Tolbert, seconded by Mr . Willis, the following
resolution was proposed :
WHEREAS, the following Leesburg property owners :
Property Owner Address
Hayward & Rachel Coe Broom 241 South Wirt Street
James J. & Virginia J. Fletcher 247 South Wirt Street
Paul D. & Violet Jackson 235 South Wirt Street
Mary Lane 237 South Wirt Street
John & Margaret Middleton 239 South Wirt Street
Wilber C. & Roselee B. Ramey 243 South Wirt Street
MINUTES OF NOVEMBER 25, 1981 MEETING .
258
did grant to the Town of Leesburg temporary construction and
permanent easements for installation of the Waverly Heights
Storm Drainage Improvements Project; and
WHEREAS , final construction of the storm drainage improvements
does not require a temporary or permanent easement on any of
these properties.
NOW, THEREFORE, RESOLVED by the Council of the Town of Leesburg
in Virginia as follows :
SECTION I . The following deeds of easement are hereby vacated: 11
Recorded In
Property Owner Deed Book Page Number
Hayward & Rachael Coe Broom 764 139
James J. & Virginia J. Fletcher 764 143
Paul D. & Violet Jackson 764 137
Mary Lane 764 133
John & Margaret Middleton 764 141
Wilbur C. & Roselee B. Ramey 764 125
SECTION II . The Town Attorney is directed to prepare the
required deeds of easement vacation.
SECTION III . The Mayor is hereby authorized to execute the
deeds of easement vacation which will be prepared by the Town
Attorney.
Mr . Niccolls explained that it was necessary to secure easements
for the Waverly Heights Storm Drainage Project in advance so that
the project could move along rapidly. This was done before the final
design of the project was completed and, now that the pipe is in, we
find that we don ' t need those on the east side of the pipe. In order
to clear up the title to their properties, we are suggesting that
these easements be vacated by the town - there will be five that
will remain on record where the pipe was actually built. All of
these people were most cooperative in granting the easements. This
project is completed and HUD has paid us every dollar on it.
Mayor Rollins asked if the fencing has been corrected? Mr. Niccolls
said he has heard nothing more about it, but he will get that in
writing on Monday. The resolution was unanimously adopted :
Aye : Councilmembers Bos, Herrell , D. Hill , M. Hill, Tolbert,
Willis and Mayor Rollins .
Nay: None.
81-162 - RESOLUTION - AUTHORIZING THE SALE OF SURPLUS VEHICLES AND
EQUIPMENT.
On motion of Mrs. Hill, seconded by Mr. Tolbert, the following
resolution was proposed and unanimously adopted :
RESOLVED by the Council of the Town of Leesburg in Virginia
as follows :
SECTION I . The manager is authorized and directed to sell
by public auction on December 11, 1981, certain equipment
and vehicles described in a memorandum to the Council dated
November 20 , 1981 .
SECTION II . The manager shall publish an appropriate ,no
tice in the December 3 issue of the LOUDOUN TIMES-MIRROR
describing the items for sale.
Aye: Councilmembers Bos, Herrell, D. Hill, M. Hill, Tolbert,
Willis and Mayor Rollins.
Nay: None.
MINUTES OF NOVEMBER 25 , 1981 MEETING. 2Cry
81-163 - RESOLUTION - AUTHORIZING AN APPROPRIATION FOR A SUMMER J /
CONCERT SERIES IN LEESBURG.
On motion of Mr. Bos , seconded by Mr . Tolbert, the following
resolution was proposed :
WHEREAS, this Council has identified improved recreational
and cultural opportunities within the town as a major goal
for our community; and
WHEREAS, the Bluemont Concert Series, Ltd . , is recognized
throughout Northern Virginia for their promotion of the
highest quality cultural events and_activities; and
WHEREAS, Leesburg is an appropriate setting for the enter-
tainment offered by a summer concert series;
THEREFORE, RESOLVED by the Council of the Town of Leesburg
in Virginia as follows :
SECTION I . This Council endorses and will financially sup-
port a Bluemont Concert Series in Leesburg during the sum-
mer of 1982 .
O
Nt SECTION II . The Mayor shall present the town ' s check for
$2 , 500 to the Bluemont Concert Series, Ltd. , a private,
Q non-profit, tax exempt Virginia Corporation, at the time
this Council and Bluemont Concert Series officials are
Q satisfied sufficient funds have been raised to sponsor the
events.
SECTION III . An appropriation is made to the General Fund,
Account No. 4600. 542 , Summer Concert Series, in the amount
of $2 , 500 for the fiscal year ending June 30, 1982 .
Mr. Bos said he initiated this a few months ago and Mr. Dunning
has been working with the Finance and Administration Committee on
it. Members of that committee were enthusiastic . They thought
there might be five or six concerts the first year, with a total
budget of $5, 000 to $6 , 000 . This could be "seed" money, with the
Bluemont Concert folks going to *the County or some other groups
trying to raise the rest of the money to hold a series of high
quality concerts for the first year . These would be in Leesburg
and he has been talking with the County in the hope of using the
Court House facilities. The intent of this resolution is to give
the Bluemont Concert people the go-ahead with the program and this
would allow the town to apply to the Virginia Fine Arts Commission
for a matching grant, which would double this and get pretty close
to the needed budget for the first year. Beyond that, it would be
hoped to have this as an annual ptcj.ect. Mr. Herrell asked if they
plan to have concerts in other areas close by? Mr. Dunning said,
in the past, they sort of close down in the summer . This past year
they helped other organizations in other areas, such as August Court
Days. They would probably try to work out a two-day program for
some of the performers, where they might present a concert in Lees-
burg on a Saturday and another in Frederick County on Sunday. The
town would get five or six concerts, with the entertainers present-
ing programs for senior citizens, the hospital , etc . First, they
will establish this as an ongoing series. Mr. Herrell asked how
many performers they generally have? Mr . Dunning said it depends -
I/ there could possibly be one or two groups in an afternoon or evening
presentation. Some of their members are performers and sometimes
they do perform. Ba_ically, they either present programs in their
own facility in Bluemont or in conjunction with other organizations.
They want to be working in the community andcBluemont is way out in
the country and they can ' t pay the bills out that far. Some of the
money goes for rental halls , insurance fees, etc . Mrs. Hill asked
if they are presenting a program in December? Mr. Dunning said
they are working with the Loudoun Museum and,the-Virginia Museum
to give a program on December 15th. Mrs . Hill "thought some of the
councilmembers might be interested in attendinc .:and seeing what it
is like. There will be two musicians for this nr'ogram. Mr . Willis
asked if there is admission to'cchese concert:;? =Mr . Dunning said
MINUTES OF NOVEMBER 25, 1981 MEETING.
258
this will be worked out with the co-sponsors . Mr. Dunning felt that
they should at least break even and perhaps make a little profit - it
takes money to finance these programs . The resolution was unani-
mously adopted :
Aye : Councilmembers Bos , Herrell , D. Hill , M. Hill, Tolbert
Willis and Mayor Rollins .
Nay: None.
81-164 - RESOLUTION - APPROVING MINOR INTERIOR MODIFICATIONS TO THE
LOUDOUN MUSEUM ANNEX AT 20 SOUTH WIRT STREET.
On motion of Mrs . Hill, seconded by Mr . Bos , the following
resolution was proposed:
• WHEREAS, Paragraph 5 of the lease between the Town of Lees-
burg and the Loudoun Museum, Inc . requires prior approval
by the landlord for any structural alterations:
THEREFORE, RESOLVED by the Council of the Town of Leesburg
in Virginia as follows :
Consent is given to the alterations necessary for the pro-
posed passageway connecting the Loudoun Museum building at
16 West Loudoun Street with the museum annex at 20 South
Wirt Street.
Mrs. Hill explained that there is a committee of three people - Mrs.
Herrell , Mrs. Frost and her, This will come before the Museum Board
on December 3rd - they need approval from the town in order to vote
on it. The plan is to go through under the stairway of the old
building in through what is now the bathroom (it will be eliminated -
there are two in the other section and two upstairs) . There are
three estimates and the committee will recommend one from $600 to
$900 to do this work to the Museum Board. The Restoration and Pres-
ervation Society has voted to give up to $2, 000 for this project -
part of the money would be used toward the wiring of the building.
The man doing the work said he would clean the bricks and they would
store them in the basement. On motion of Mrs . Hill , seconded by,..
Mr . Bos, Council voted unanimously to amend the resolution to read:
Consent is given to the alterations necessary for the proposed
passageway connecting the first floor of the Loudoun Museum
building at 16 West Loudoun Street and the museum annex at
20 South Wirt Street.
Aye: Councilmembers Bos , Herrell , D. Hill , M. Hill , Tolbert,
Willis and Mayor Rollins.
Nay: None.
The resolution, as amended, was unanimously adopted :
Aye : Councilmembers Bos, Herrell, D. Hill, M. Hill, Tolbert,
Willis and Mayor Rollins .
81-165 - RESOLUTION - AUTHORIZING AN INCREASE IN THE RENT OF THE
LEESBURG AIRPORT CLEAR ZONE TO THE VIRGINIA
BEEF CORPORATION.
On motion of Mr . Herrell , seconded by Mr. Tolbert, the following
resolution was proposed:
RESOLVED by the Council of the Town of Leesburg in Virginia
as follows :
The manager is authorized and directed to increase the annual
rent for the use of the 20 . 7841 acres of the "Saunders Tract"
located at Leesburg Municipal Airport, to the Virginia Beef
Corporation from $600 . 00 per year to $900 . 00 per year, ef-
fective immediately.
Mr . Niccolls said they accept these terms - this is an annual lease.
A new lease will be prepared. The resolution was unanimously adopted:
•
MINUTES OF NOVEMBER 25, 1981 MEETING.
259
Aye : Councilmembers Bos, Herrell, D. Hill, M. Hill, Tolbert,
Willis and Mayor Rollins.
Nay: None.
81-166 - RESOLUTION - MAKING APPROPRIATIONS FOR FISCAL YEAR 1982 .
On motion of Mr. Bos , seconded by Mrs. Hill, the following
resolution was proposed :
RESOLVED by the Council of the Town of Leesburg in Virginia
as follows :
SECTION I . A $5, 000 appropriation is made from the General
Fund to Account No. 1101 . 700 , Committee Room Renovation for
fiscal year 1982 .
SECTION II . A $10, 000 appropriation is made from the Capital
Project Fund to Account No. 7000 . 246 , Legal, Financial and
Administrative Expenses for the Potomac River Water Supply
Project for fiscal year 1982 .
Mr. Hill was concerned about our finances . Mr. Bos said taxes will
N start rolling in here very soon. Mr. Niccolls explained that a lot
O of this is how fast Mr. Taylor makes the transfers from the Utility
Ct Fund that are budgeted. By a simple paper transaction that doesn' t
really affect anything, we could probably rush this up to $40 , 000 .
7 We will end the year adequately in the black - in fact, he hopes to
Q propose to Council in January an appropriation for a new street
Q sweeper. There will be no need for tax anticipation borrowing or
any kind of temporary debt to get us through the year. Mayor Rollins
asked if the funds for renovation are being appropriated in increments?
Mr. Niccolls said this $5, 000 will get us well into the project as far
as our own expenditures are concerned. The major expenses , such as
the equipment, carpeting and electrical work, will be after the new
year and we ' ll have a different perspective on the budget: This
$5, 000 is the amount remaining of the funds that were budgeted.
' Non-budgeted expenditures on this project will be within the capa-
bility of our financial picture this year. We are deferring any
further consideration of word processing, which was an estimated
$10 , 000 item in the budget. An update of our storm sewer master
plan is also being deferred pending annexation - a $15, 000 item.
We can lay our hands on $25, 000 right there. There is also about
$15, 000 in various personnel accounts which will not be spent,
so there is $40, 000 and there are always underspendings in mis-
cellaneous accounts and underestimated revenues which do come in
higher. He hopes that they can finance this sweeper, which is des-
perately needed. To do this, they will be proposing deferral of
certain items in exchange for this . The resolution was unanimously
adopted :
Aye : Councilmembers Bos, Herrell, D. Hill , M. Hill, Tolbert,
Willis and Mayor Rollins.
Nay: None.
Mayor Rollins told councilmembers that he appreciates their
words of congratulations on his election to the General Assembly.
Wherever he went throughout the County - be it Bluemont or Sterling -
there were always words of congratulations and appreciation for what
Leesburg has accomplished. He felt the work on the brick sidewalks
and renovation of the streets downtown really caught the eye of
people throughout the County. The fact that Leesburg took the
initiative to provide an adequate water supply and good sewage
treatment was always appreciated: The people in Sterling Park,
even though they might not be voting for him, were particularly
pleased with the accomplishments over the past few years. This
was not all his doings, it was what the council did. He felt
they have been a wonderful council to work with and have cer-
tainly been a council with some vision, some. foresight and imagi-
nation. Appreciation for all of this has gone beyond the bounda-
ries of Leesburg. This is a tribute, not only to the Mayor, but
to every member of this Council , the Town Manager and the staff.
He felt this should be on the record in perpetuity for the years
to come .
O MINUTES OF NOVEMBER 25, 1981 MEETING.
26
On motion of Mr. Tolbert, seconded by Mr. Bos , the meeting
was adjourned at 9 : 25 P.M.
Mayor
Clerk of he Council