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HomeMy Public PortalAbout1981_11_25 MINUTES OF REGULAR MEETING OF LEESBURG TOWN COUNCIL, NOVEMBER 25, 1981. 250 A regular meeting of the Leesburg Town Council was held in the Council Chambers, 10 West Loudoun Street, Leesburg, Virginia on November 25, 1981 at 7 : 30 p.m. The meeting was called to order by the Mayor, with the invocation by Mr. Tolbert, and followed with the Salute to the Flag led by Mr. Bos. Present were: Mayor Ken- neth B. Rollins, Councilmembers Charles A. Bos, Stanley D. Herrell, Jr. , G. Dewey Hill, Jr. , Marylou Hill, John W. Tolbert, Jr. and Howard M. Willis, Jr. ; also Town Manager John Niccolls and Town Attorney George M. Martin. The minutes of the regular meetings of October 28 , 1981 and November 11 , 1981 were approved as written. On motion of Mr . Tolbert, seconded by Mrs. Hill , Council voted unanimously to go into executive session to discuss certain legal matters : Aye: Councilmembers Bos , Herrell, D. Hill, M. Hill , Tolbert, Willis and Mayor Rollins . Nay: None. On motion of Mr. Tolbert, seconded by Mr. Willis, Council voted unanimously to go back into regular session : Aye: Councilmembers Bos, Herrell, D. Hill, M. Hill , Tolbert, Willis and Mayor Rollins . Nay: None. MANAGER' S REPORT: (1) Mr. Niccolls asked that anyone having items for the winter issue of the Lamplighter get them to the :staff soon. (2) They are beginning the preliminary work for the committee room renovation upstairs . Working drawings, as seen by most mem- bers at committee meetings, will be implemented, building permits are being secured and various materials are being acquired. There is an appropriation on the agenda tonight for this work. He will have a cost estimate for the next meeting for the total projeet. We are basically acting as our own general contractor now - we will be doing the general work (drain lines and plumbing) . We will not be doing the electrical work with our own forces, nor the car- peting. Furnishings have to be bought from outside services. He thought the total job will be between $20, 000 and $25, 000 . (3) The staff has proceeded to get the proposal for engineer- ing work for the King Street rehabilitation (between Cornwall and Loudoun Streets) . This work will be done by town forces next year. It is felt that, while the job is in a little busier section than last year ' s, it may be a little easier because part of the work has already been d ne cd los to King Street from the alley south, there is very lit �E7aajus� m rto be made and the town forces are get- ting better at this work. If Council approves the contract later this year, the engineering plans will be ready in the spring and the town forces ready to do the work. This will be the major proj- ect for next year. (4) They are concerned about water supplies and are taking steps to work with the contractor on the Water Plant to see that this job is finished in a timely way. There are certain weather and temperature considerations that will prevent absolute comple- tion of the job until next year, however, they want the plant to be ready to flow through water as soon as possible in the event an emergency occurs. The engineers and lawyers use the term "substantial completion" on these jobs - this is basically when you accept the facility. It may have some incompleted work and it may have defects, but you will basically accept the product. At that point, liquidated damages stop. They are trying to put this off until it is really substantially complete. As an example - there is the question of how to heat the building while the final work on painting and installation of equipment is completed'. The subcontractor doesn ' t want to turn the furnace on because no- one is willing to pay for it finally - he doesn' t want the guaran- tee to start running until it is actually accepted by the town. MINUTES OF NOVEMBER 25, 1981 MEETING . 251 The important thing is that we are working to try to be sure that, in the event there is some unforeseen catastrophe so far as water is concerned, we will be able to draw water from the plant. On the other hand, we don ' t want to accept the plant until it is really ready. He said he is spending four or five hours per week on this matter to try to keep the job going along satisfactorily. One of the things the contractor complains about in these meetings is that they are not getting approvals fast enough from our engineer. This is totally untrue and he is there to make sure it is. This is why he moved the meetings up to weekly instead of monthly. ' Mr. Tolbert asked why three parking spaces were deleted in the parking lot across from the Laurel Brigade? Mayor Rollins was in- terested in this also. Mr. Niccolls explained that, when the work is completed, there will be more spaces than there are now. The new plan calls for one of the entrances (the one next to the theater) to be an exit and the spaces on the two sides closest to the theater to be turned around. Mr. Bos suggested that a sketch be included in the next packet. COUNCILMEMBER INQUIRIES AND COMMENTS : O Mr. Bos welcomed Mayor Rollins back and congratulated him on his election to the State Legislature. 7 Mr. Bos publicly thanked the Fire Department for their quick Q response and their hard work in connection with the fire next door to a him last night. Mr. Bos said he will have a report by next meeting on his in- volvement with NVPDC . Mr. Hill echoed congratulations to Mayor Rollins . Mrs. Hill reported that the Planning Commission held a public ' hearing on the rezoning matter pertaining to the land either side of Memorial Drive. Twenty-two people spoke (two for keeping it green and having a passiae park) . One of the suggestions was that the town buy this land2pay the owner $325 , 000 for it (he paid $300, 000 for it) . It was also suggested that the town, the county and the hos- pital buy it, with each putting up $100 , 000 to keep it a passive park. The others spoke for leaving it R-2 . A committee was appointed and they will meet on the 1st of December at 8 : 00 p.m. - the Commission will probably have a recommendation at that time. Mr. Willis thanked Mr. Bos for his vote of confidence in the Fire Department. Mr. Herrell congratulated Mayor Rollins and wished him luck. Mr . Tolbert said he has already wished the Mayor luck in Rich- mond. MAYOR' S REPORT: (1) Mayor Rollins had received notice from the Highway Depart- ment concerning the relocation of Dry Mill Road out where the one- lane bridge is . The notice states that the Council or any group or citizen can ask for a public hearing on this matter. Basically, it crosses the Branch this side of the one-lane bridge and more or less straightens the road. He hoped someone would look at this de- sign with a fine tooth comb to see whether or not it is a proper de- sign so far as the town is concerned and whether or not it is neces- sary to request a public hearing on this matter. He didn ' t think a public hearing would be necessary unless there is something the town doesn ' t like about the design or the location. (2) Mayor Rollins said he noticed that Mr. Shope met with the Highway Department in Richmond and here concerning Davis Avenue and South King Street. Mr . Niccolls said they are going back and design some sight distance improvements - their field conclusions were ex- cessive to him. It was his view that the telephone pole, some brush cutting and perhaps the relocation of the wire fence would probably resolve 50 percent of the problem or more. We will wait until the 252 MINUTES OF NOVEMBER 25, 1981 MEETING. Highway Department comes back with its recommendations. If there is a structural solution, they will find that instead of some practi- cal way. Mayor Rollins felt this is true, but he feels some of that bank will have to come off of that first property. Mr. Niccolls said that would be advantageous and that is what they will be look- ing at if it takes a re.tiaining wall. They say it will be "just a few weeks . " (3) Mayor Rollins felt the King Street rehabilitation project should extend to North Street - not for the brick sidewalks, but the crown between Cornwall and North Streets is terrible. (4) Mayor Rollins did not like the asphalt sidewalks in the Plaza Street Park - he felt they detract from a nice project. He asked if Council approved this? Mr. Bos said it was a budget prob- lem. Mn Niccolls said it was done purely because of money - they had prices on broom finished concrete, washed aggregate (the brown concrete) and the asphalt - there was a substantial saving. (5) Mayor Rollins called attention to an error on Page 5 of the Activity Report. The second sentence of the first paragraph should read "Current police regulations are significantly 'outdated since (6) In connection with the renovation of the upstairs of this building, Mayor Rollins understood that the present proposal is to put in drywall and paint it. He felt this is very short-sighted - • you might save $1 . 00 today and it will cost $50 . 00 tomorrow. He asked Mr. Niccolls and the Finance Committee to look at the possi- bility of paneling or papering it. Let ' s make it nice - it will not only look better, hut will be cheaper maintenance-wise in the future. Mrs . Hill said perhaps they should consider staining the trim, rather than painting it. 81-0-29 - ORDINANCE - AMENDING SEC . 10-150 OF THE TOWN CODE. On motion of Mrs . Hill , seconded by Mr . Bos , the following ordinance was proposed: ORDAINED by the Council of the Town of Leesburg in Virginia as follows : SECTION I . Sec . 10-150 of the Town Code is amended to read as follows : (a) No person shall park a vehicle, except when necessary to avoid conflict with other traffic or' in compliance with the directions of a police officer or traffic-control device, in any of the following places : (1) On a sidewalk; (2) In front of a public or private driveway; (3) Within an intersection; (4) Within 15 feet of a fire hydrant; (5) On a crosswalk; (6) Within 20 feet of a crosswalk at an intersection; (7) Within 30 feet upon the approach to any flashing beacon, stop sign or traffic-control signal lo- cated at the side of a roadway; (8) Between a safety zone and the adjacent curb or within 30 feet of points on the curb immediately opposite the ends of a safety zone, unless a dif- ferent length is indicated by the official signs or markings; MINUTES OF NOVEMBER 25, 1981 MEETING. 2 9 (9) Within a parking space reserved by appropriate J sign for the handicapped on public property or at privately owned shopping centers and business offices, unless such vehicle displays the offi- cial handicapped motorist license plate or card; (10) Within 20 feet of the driveway entrance to any fire or rescue station and on the side of a street opposite the entrance to any fire or rescue sta- tion or within 75 feet of the entrance when prop- erly signposted; (11) Alongside or opposite any street excavation or ob- struction when such parking would obstruct traffic; (12) On the roadway side of any vehicle parked at the edge of curb of a street; (13) Upon any bridge or other elevated structure upon a street or highway, or within a tunnel; (14) At any place where official signs prohibit parking; Q (15) Alongside any section or portion of a curb which is painted yellow. Q (b) No person other than a police officer shall move a ve- hicle into any such prohibited area or away from a curb Q such distanceasis unlawful . SECTION II . This ordinance shall be in effect upon its pas- sage. Mrs. Hill asked where one would go to get a "Handicapped" card? Mr. Niccolls understood the Division of Motor Vehicles has them. Mrs. Hill also suggested that perhaps the Finance and Administration Com- mittee might want to consider amending Sec. 10-161 to raise the pen- alties for violation of this and other parking regulations . The ordinance was unanimously adopted : Aye : Councilmembers Bos, Herrell, D. Hill, M. Hill, Tolbert, Willis and Mayor Rollins . Nay: None. 81-0-30 - ORDINANCE - AMENDING THE LEESBURG ZONING MAP . On motion of Mr.- Tolbert, seconded by Mr. Willis, the following ordinance was proposed : WHEREAS, Rezoning Application #ZM-35 by S . D. , Jr . and Betty H. Phillips was referred to the Planning Commission on July 22 , 1981 ; and WHEREAS , the Planning Commission, on September 3, 1981 held a public hearing on the application for rezoning; and WHEREAS , on October 1 , 1981 , the Planning Commission recom- mended to the Council denial of the rezoning request; and WHEREAS, the applicant ' s written proffer was presented to the Council prior to a public hearing held by the Council on November 11, 1981; THEREFORE, ORDAINED by the Council of the Town of Leesburg in Virginia as follows : SECTION I . The Leesburg Zoning Ordinance is amended to re- vise the Zoning District Map to change from R-1 to B-2 ap- proximately 13, 872 square feet of land located on the west side of Valley View Avenue, bounded by the properties of Cunningham and Winston and Davis Avenue on the north, other land of S . D. , Jr . and Betty H. Phillips on the east, the MINUTES OF NOVEMBER 25, 1981 MEETING. 254 property of Loudoun County Board of Realtors and Leesburg By-Pass on the south, and the property of Trumble on the west, in accordance with a plat prepared by Delashmutt As- sociates dated October, 1974 , and in accordance with the following proffer : that in approximately 13 , 872 square feet, all uses as described in. Article 6 of the Leesburg Zoning Ordinance will be eliminated except multi-family dwellings. SECTION II . This ordinance shall be in effect upon its passage. Mr. Bos felt the proffer eliminates any concern about improper de- velopment on the property. Apartments are probably needed in thatI/ area and will be a good way to use a piece of land that is shaped strangely and might not be suitable for much else. Mrs . Hill said the Planning Commission had no problem with this . Mr. Hill under- stood the entire parcel (including the piece already zoned B-2) will be used for two apartment buildings with six apartments each. The ordinance was unanimously adopted : Aye: Councilmembers Bos, Herrell, D. Hill , M. Hill, Tolbert, Willis and Mayor Rollins. Nay: None. • 81-160 - RESOLUTION - APPROVING A WATER MAIN EXTENSION FOR EDWARDS FERRY MEWS . On motion of Mr. Willis, seconded by Mr . Bos , the following reso- lution was proposed : RESOLVED by the Council of the Town of Leesburg in Virginia as follows : The extension of municipal waterworks for Edwards Ferry Mews Subdivision is approved. Mr. Hill said the Activity Report states the Board of Zoning Appeals denied the request by Brownell , Inc . regarding the requirement that the driveway entrance must be 10 feet from the side of the property. How does this denial affect this proposed resolution - could they still develop it? Mrs. Hill said they could develop the whole thing. He has this 10 foot requirement going across one lot - he was asking for a variance on just this one - it does not affect the development of the rest of the property. This was not a hardship for him. Mr. Hill did not feel this development is in conformance with good building standards. He is using some loopholes in our ordinance to do some of these things . The people located on this street will be denied certain privileges that other citizens in town have such as street improvements , garbage pick-up, snow removal , etc . This is bad de- velopment as far as he is concerned. Mrs. Hill said these residents would get garbage pick-up under our new ordinance. Mr. Hill said he will not• vote for this resolution. Mayor Rollins asked if he has an approved subdivision? Mrs. Hill said he has preliminary plat ap- proval - there are seven houses - some duplex and some single-family. Mayor Rollins said he will not vote for it - it is bad planning. Mr. Herrell said it conforms to our ordinance. Mr. Bos asked if he could run private lines up the street? Mayor Rollins said he can ' t tap onto town water unless the town approves it. Mr. Niccolls pointed out that there is a significant distinction between "tap" and "extend" - the action this resolution proposes is the extension of the municipal waterworks to permit the construction of a water main that will go back to a fire hydrant. The taps could indeed be taken off the main already existing without any extension of the waterworks itself. If he pays the requisite fees for the taps, he would be entitled to those under our Code - we could not deny him this right if he has lots on record. Mayor Rollins said he does not have these lots on record yet. Mr. Niccolls said the: question is - Will the action tonight keep him from putting lots on record if this permit is denied? He said he really does not know. He could buy water meters and take the ser- vice line from Edwards Ferry Road anywhere he wants on his property. This issue is complicated. First, there is a town requirement that all new dwellings should be within 300 feet of a fire hydrant. In MINUTES OF NOVEMBER 25, 1981 MEETING. 25 5 order to meet that standard, he needs to put a 6-inch' extension J off of the main that is already in Edwards Ferry Road and run it back along the property line and stick a fire hydrant at the end of it. He doesn 't have to put any taps on that line - he could put all the taps he wants to buy on the line that is already in Edwards Ferry Road. There are two different issues . The question tonight is Can he run this 6-inch line back to provide the fire hy- drant as required by our Construction Standards? If Council denies him the right to do that, can you say, at the same time, that he is arbitrarily denied the right to do this and yet require him to do this as a requirement of the Subdivision Ordinance and, therefore, deny him the right to subdivide? He didn' t feel this would be right. Mr. Hill felt a lot of Council ' s votes are discretionary, but he felt he has this right. Mr. Niccolls said it is his responsibility to ad- vise them that the town is skating on thin ice to deny a developer the right to extend our water main when, in fact, we are requiring him to extend it to do something that he is lawfully entitled to do. Mr. Hill said we will be extending not only to this fire hydrant, but he will pull the water lines off to these houses . Mayor Rollins did not agree with this - the only way Mr. Niccolls ' argument would be valid would be if there is an existing subdivision, but there is r- no approved subdivision on record. Therefore, he feels it is purely O discretionary as to whether or not they can deny the extension of water and sewer works to a non-existent subdivision. Mr. Herrell St felt, if we deny this, we should deny another one on the west end of town that has been discussed. Mr. Hill said he voted against that a one too, but the majority rules . Mayor Rollins asked if perhaps Q they were premature in acting on this before there is an approved subdivision? Mr . Niccolls said No, it ' s timely to act on it now because he is required to have all these utility issues resolved before the construction drawings can be approved by our engineer - these are a prerequisite to approval by the Planning Commission of the final plat. Mr. Herrell felt, if we aren ' t going to have pri- vate streets, we should get the cluster idea and other such ideas out of the ordinance. Mr. Bos felt this is right - the' Sub- division Ordinance allows us to do certain things . If we are al- lowing those, then the peripheral things that support that are con- trary to reasonable thinking to deny it - we are mixing issues here. The real issue here is that, the way the Subdivision Ordinance has been interpreted as far as the layout of those lots is concerned, the people don ' t agree with it and the council doesn ' t agree with it either . It is not a matter of water - it is stretching the lim- its of the ordinance or perhaps going beyond it . Mrs. Hill said, ac- cording to the Planning Commission, if it meets the rest of the re- quirements , then it is a reasonable subdivision. Mr. Herrell said, if it conforms to the ordinance, they should vote for it. He did not feel we can change the ordinance in the middle of this request - we should get this out of the way first, then look to perhaps. chang- ing the ordinance . The resolution was adopted by a roll call vote of 5 to 2 : Aye: Councilmembers Bos, Herrell, M. Hill, Tolbert and Willis . Nay : Councilmember D. Hill and Mayor Rollins. 81-161 - RESOLUTION - APPROVING DEEDS OF EASEMENT VACATION. On motion of Mr. Tolbert, seconded by Mr . Willis, the following resolution was proposed : WHEREAS, the following Leesburg property owners : Property Owner Address Hayward & Rachel Coe Broom 241 South Wirt Street James J. & Virginia J. Fletcher 247 South Wirt Street Paul D. & Violet Jackson 235 South Wirt Street Mary Lane 237 South Wirt Street John & Margaret Middleton 239 South Wirt Street Wilber C. & Roselee B. Ramey 243 South Wirt Street MINUTES OF NOVEMBER 25, 1981 MEETING . 258 did grant to the Town of Leesburg temporary construction and permanent easements for installation of the Waverly Heights Storm Drainage Improvements Project; and WHEREAS , final construction of the storm drainage improvements does not require a temporary or permanent easement on any of these properties. NOW, THEREFORE, RESOLVED by the Council of the Town of Leesburg in Virginia as follows : SECTION I . The following deeds of easement are hereby vacated: 11 Recorded In Property Owner Deed Book Page Number Hayward & Rachael Coe Broom 764 139 James J. & Virginia J. Fletcher 764 143 Paul D. & Violet Jackson 764 137 Mary Lane 764 133 John & Margaret Middleton 764 141 Wilbur C. & Roselee B. Ramey 764 125 SECTION II . The Town Attorney is directed to prepare the required deeds of easement vacation. SECTION III . The Mayor is hereby authorized to execute the deeds of easement vacation which will be prepared by the Town Attorney. Mr . Niccolls explained that it was necessary to secure easements for the Waverly Heights Storm Drainage Project in advance so that the project could move along rapidly. This was done before the final design of the project was completed and, now that the pipe is in, we find that we don ' t need those on the east side of the pipe. In order to clear up the title to their properties, we are suggesting that these easements be vacated by the town - there will be five that will remain on record where the pipe was actually built. All of these people were most cooperative in granting the easements. This project is completed and HUD has paid us every dollar on it. Mayor Rollins asked if the fencing has been corrected? Mr. Niccolls said he has heard nothing more about it, but he will get that in writing on Monday. The resolution was unanimously adopted : Aye : Councilmembers Bos, Herrell , D. Hill , M. Hill, Tolbert, Willis and Mayor Rollins . Nay: None. 81-162 - RESOLUTION - AUTHORIZING THE SALE OF SURPLUS VEHICLES AND EQUIPMENT. On motion of Mrs. Hill, seconded by Mr. Tolbert, the following resolution was proposed and unanimously adopted : RESOLVED by the Council of the Town of Leesburg in Virginia as follows : SECTION I . The manager is authorized and directed to sell by public auction on December 11, 1981, certain equipment and vehicles described in a memorandum to the Council dated November 20 , 1981 . SECTION II . The manager shall publish an appropriate ,no tice in the December 3 issue of the LOUDOUN TIMES-MIRROR describing the items for sale. Aye: Councilmembers Bos, Herrell, D. Hill, M. Hill, Tolbert, Willis and Mayor Rollins. Nay: None. MINUTES OF NOVEMBER 25 , 1981 MEETING. 2Cry 81-163 - RESOLUTION - AUTHORIZING AN APPROPRIATION FOR A SUMMER J / CONCERT SERIES IN LEESBURG. On motion of Mr. Bos , seconded by Mr . Tolbert, the following resolution was proposed : WHEREAS, this Council has identified improved recreational and cultural opportunities within the town as a major goal for our community; and WHEREAS, the Bluemont Concert Series, Ltd . , is recognized throughout Northern Virginia for their promotion of the highest quality cultural events and_activities; and WHEREAS, Leesburg is an appropriate setting for the enter- tainment offered by a summer concert series; THEREFORE, RESOLVED by the Council of the Town of Leesburg in Virginia as follows : SECTION I . This Council endorses and will financially sup- port a Bluemont Concert Series in Leesburg during the sum- mer of 1982 . O Nt SECTION II . The Mayor shall present the town ' s check for $2 , 500 to the Bluemont Concert Series, Ltd. , a private, Q non-profit, tax exempt Virginia Corporation, at the time this Council and Bluemont Concert Series officials are Q satisfied sufficient funds have been raised to sponsor the events. SECTION III . An appropriation is made to the General Fund, Account No. 4600. 542 , Summer Concert Series, in the amount of $2 , 500 for the fiscal year ending June 30, 1982 . Mr. Bos said he initiated this a few months ago and Mr. Dunning has been working with the Finance and Administration Committee on it. Members of that committee were enthusiastic . They thought there might be five or six concerts the first year, with a total budget of $5, 000 to $6 , 000 . This could be "seed" money, with the Bluemont Concert folks going to *the County or some other groups trying to raise the rest of the money to hold a series of high quality concerts for the first year . These would be in Leesburg and he has been talking with the County in the hope of using the Court House facilities. The intent of this resolution is to give the Bluemont Concert people the go-ahead with the program and this would allow the town to apply to the Virginia Fine Arts Commission for a matching grant, which would double this and get pretty close to the needed budget for the first year. Beyond that, it would be hoped to have this as an annual ptcj.ect. Mr. Herrell asked if they plan to have concerts in other areas close by? Mr. Dunning said, in the past, they sort of close down in the summer . This past year they helped other organizations in other areas, such as August Court Days. They would probably try to work out a two-day program for some of the performers, where they might present a concert in Lees- burg on a Saturday and another in Frederick County on Sunday. The town would get five or six concerts, with the entertainers present- ing programs for senior citizens, the hospital , etc . First, they will establish this as an ongoing series. Mr. Herrell asked how many performers they generally have? Mr . Dunning said it depends - I/ there could possibly be one or two groups in an afternoon or evening presentation. Some of their members are performers and sometimes they do perform. Ba_ically, they either present programs in their own facility in Bluemont or in conjunction with other organizations. They want to be working in the community andcBluemont is way out in the country and they can ' t pay the bills out that far. Some of the money goes for rental halls , insurance fees, etc . Mrs. Hill asked if they are presenting a program in December? Mr. Dunning said they are working with the Loudoun Museum and,the-Virginia Museum to give a program on December 15th. Mrs . Hill "thought some of the councilmembers might be interested in attendinc .:and seeing what it is like. There will be two musicians for this nr'ogram. Mr . Willis asked if there is admission to'cchese concert:;? =Mr . Dunning said MINUTES OF NOVEMBER 25, 1981 MEETING. 258 this will be worked out with the co-sponsors . Mr. Dunning felt that they should at least break even and perhaps make a little profit - it takes money to finance these programs . The resolution was unani- mously adopted : Aye : Councilmembers Bos , Herrell , D. Hill , M. Hill, Tolbert Willis and Mayor Rollins . Nay: None. 81-164 - RESOLUTION - APPROVING MINOR INTERIOR MODIFICATIONS TO THE LOUDOUN MUSEUM ANNEX AT 20 SOUTH WIRT STREET. On motion of Mrs . Hill, seconded by Mr . Bos , the following resolution was proposed: • WHEREAS, Paragraph 5 of the lease between the Town of Lees- burg and the Loudoun Museum, Inc . requires prior approval by the landlord for any structural alterations: THEREFORE, RESOLVED by the Council of the Town of Leesburg in Virginia as follows : Consent is given to the alterations necessary for the pro- posed passageway connecting the Loudoun Museum building at 16 West Loudoun Street with the museum annex at 20 South Wirt Street. Mrs. Hill explained that there is a committee of three people - Mrs. Herrell , Mrs. Frost and her, This will come before the Museum Board on December 3rd - they need approval from the town in order to vote on it. The plan is to go through under the stairway of the old building in through what is now the bathroom (it will be eliminated - there are two in the other section and two upstairs) . There are three estimates and the committee will recommend one from $600 to $900 to do this work to the Museum Board. The Restoration and Pres- ervation Society has voted to give up to $2, 000 for this project - part of the money would be used toward the wiring of the building. The man doing the work said he would clean the bricks and they would store them in the basement. On motion of Mrs . Hill , seconded by,.. Mr . Bos, Council voted unanimously to amend the resolution to read: Consent is given to the alterations necessary for the proposed passageway connecting the first floor of the Loudoun Museum building at 16 West Loudoun Street and the museum annex at 20 South Wirt Street. Aye: Councilmembers Bos , Herrell , D. Hill , M. Hill , Tolbert, Willis and Mayor Rollins. Nay: None. The resolution, as amended, was unanimously adopted : Aye : Councilmembers Bos, Herrell, D. Hill, M. Hill, Tolbert, Willis and Mayor Rollins . 81-165 - RESOLUTION - AUTHORIZING AN INCREASE IN THE RENT OF THE LEESBURG AIRPORT CLEAR ZONE TO THE VIRGINIA BEEF CORPORATION. On motion of Mr . Herrell , seconded by Mr. Tolbert, the following resolution was proposed: RESOLVED by the Council of the Town of Leesburg in Virginia as follows : The manager is authorized and directed to increase the annual rent for the use of the 20 . 7841 acres of the "Saunders Tract" located at Leesburg Municipal Airport, to the Virginia Beef Corporation from $600 . 00 per year to $900 . 00 per year, ef- fective immediately. Mr . Niccolls said they accept these terms - this is an annual lease. A new lease will be prepared. The resolution was unanimously adopted: • MINUTES OF NOVEMBER 25, 1981 MEETING. 259 Aye : Councilmembers Bos, Herrell, D. Hill, M. Hill, Tolbert, Willis and Mayor Rollins. Nay: None. 81-166 - RESOLUTION - MAKING APPROPRIATIONS FOR FISCAL YEAR 1982 . On motion of Mr. Bos , seconded by Mrs. Hill, the following resolution was proposed : RESOLVED by the Council of the Town of Leesburg in Virginia as follows : SECTION I . A $5, 000 appropriation is made from the General Fund to Account No. 1101 . 700 , Committee Room Renovation for fiscal year 1982 . SECTION II . A $10, 000 appropriation is made from the Capital Project Fund to Account No. 7000 . 246 , Legal, Financial and Administrative Expenses for the Potomac River Water Supply Project for fiscal year 1982 . Mr. Hill was concerned about our finances . Mr. Bos said taxes will N start rolling in here very soon. Mr. Niccolls explained that a lot O of this is how fast Mr. Taylor makes the transfers from the Utility Ct Fund that are budgeted. By a simple paper transaction that doesn' t really affect anything, we could probably rush this up to $40 , 000 . 7 We will end the year adequately in the black - in fact, he hopes to Q propose to Council in January an appropriation for a new street Q sweeper. There will be no need for tax anticipation borrowing or any kind of temporary debt to get us through the year. Mayor Rollins asked if the funds for renovation are being appropriated in increments? Mr. Niccolls said this $5, 000 will get us well into the project as far as our own expenditures are concerned. The major expenses , such as the equipment, carpeting and electrical work, will be after the new year and we ' ll have a different perspective on the budget: This $5, 000 is the amount remaining of the funds that were budgeted. ' Non-budgeted expenditures on this project will be within the capa- bility of our financial picture this year. We are deferring any further consideration of word processing, which was an estimated $10 , 000 item in the budget. An update of our storm sewer master plan is also being deferred pending annexation - a $15, 000 item. We can lay our hands on $25, 000 right there. There is also about $15, 000 in various personnel accounts which will not be spent, so there is $40, 000 and there are always underspendings in mis- cellaneous accounts and underestimated revenues which do come in higher. He hopes that they can finance this sweeper, which is des- perately needed. To do this, they will be proposing deferral of certain items in exchange for this . The resolution was unanimously adopted : Aye : Councilmembers Bos, Herrell, D. Hill , M. Hill, Tolbert, Willis and Mayor Rollins. Nay: None. Mayor Rollins told councilmembers that he appreciates their words of congratulations on his election to the General Assembly. Wherever he went throughout the County - be it Bluemont or Sterling - there were always words of congratulations and appreciation for what Leesburg has accomplished. He felt the work on the brick sidewalks and renovation of the streets downtown really caught the eye of people throughout the County. The fact that Leesburg took the initiative to provide an adequate water supply and good sewage treatment was always appreciated: The people in Sterling Park, even though they might not be voting for him, were particularly pleased with the accomplishments over the past few years. This was not all his doings, it was what the council did. He felt they have been a wonderful council to work with and have cer- tainly been a council with some vision, some. foresight and imagi- nation. Appreciation for all of this has gone beyond the bounda- ries of Leesburg. This is a tribute, not only to the Mayor, but to every member of this Council , the Town Manager and the staff. He felt this should be on the record in perpetuity for the years to come . O MINUTES OF NOVEMBER 25, 1981 MEETING. 26 On motion of Mr. Tolbert, seconded by Mr. Bos , the meeting was adjourned at 9 : 25 P.M. Mayor Clerk of he Council