HomeMy Public PortalAbout1982_03_24 MINUTES OF REGULAR MEETING AND PUBLIC HEARINGS ON PROPOSED AMENDMENTS
330 TO LEESBURG ZONING ORDINANCE RE PROFFERS AND FEES AND ON REVENUE
SHARING FUNDS , LEESBURG TOWN COUNCIL, MARCH 24 , 1982 .
A regular meeting of the Leesburg Town Council was held in
the Council Chambers, 10 West Loudoun Street, Leesburg, Virginia
on March 24 , 1982 at 7 : 30 p.m. The meeting was called to order
by the Mayor, with the invocation by Mr . Tolbert, and followed
with the Salute to the Flag led by Mr. Bos . Present were : Mayor
G. Dewey Hill, Jr. , Councilmembers Charles A. Bos, Stanley D.
Herrell , Jr. , Marylou Hill, John W. Tolbert, Jr. and Howard M.
Willis, Jr. ; also Town Manager John Niccolls , Assistant Manager
Jeffrey H. Minor, Director of Engineering Andrew G. Shope, Assist-
ant to the Manager for Community Development Marc Weiss and Town
Attorney George M. Martin. Absent from the meeting was Council
member Glen P. Cole.
The minutes of the regular meeting of February 24 , 1982 were
approved as written.
PUBLIC HEARINGS :
(1) A public hearing on proposed amendments to the Leesburg
Zoning Ordinance re proffers and fees was opened by the Mayor.
The public notice was read by the Clerk.
Mrs. Hill said a good many people think they are elimi-
nating all public hearings by repealing Section 11-5 and becoming
a dictatorship. She asked Mr. Martin if, since the town is required '
by State law to have a public hearing prior to any zoning change,
it might clarify this confusion by putting a sentence in this sec-
tion referring to this State Code provision? Mr . Martin said we
are bound by what the Legislature says. Mrs. Hill asked that Mr.
Martin phrase a section to that effect to be included in Section
11-8 .
Mr. Francis Patton asked if this in any way modifies or les-
sens the need for public hearings? Mrs . Hill said, in her opinion,
it will remain the same - they will be complying with the State
Code. If the State Code changes, we have to change no matter what
we say in our ordinance. Mr. Patton asked if the State Code is
less demanding than the present Leesburg Zoning Ordinance? Mayor
Hill said it is not. Mr. Bos believed the whole consideration of
this centers around a section in the middle having to do with Coun-
cil not being able to process a zoning change other than on the
zoning category being requested. If an applicant asks for a
specific zoning category, our present ordinance does not allow
Council to change zoning except to that category. In many cases
there have been less intent categories that may be appropriate.
•
By removing this , we could grant a rezoning to a less intent cate-
gory that would satisfy the applicant, the council and the neigh-
bors. This would eliminate the applicant having to withdraw and
start all over again. Mrs . Hill said the State Code permits the
town to change the zoning , but our local ordinance says we cannot.
We are, therefore, complying with the State Code. Mr. Patton un-
derstood then that this makes it easier for the applicant than the
present regulations? Mr. Bos said it does in this respect, but
the public hearings and the time process is no different than be-
fore. Mrs. Hill pointed out though that a zoning cannot be changed
without a public hearing.
• Mrs. Patton asked if it is possible for an applicant to meet
the State zoning requirements and yet not meet the town ' s zoning
requirements as it now stands? Mrs . Hill said each town has its
own zoning , but the State Code says you cannot change a zoning
without a public hearing. Mr. Bos said this is a procedural mat-
ter in terms of how an applicant goes through the town process -
it has nothing to do with the specific zoning categories as such,
except where we are granting a lesser category than the applicant
has applied for . He cited the International Pavilion application
as an example - that applicant came in and requested B-2 zoning,
which is the most intense business category. Council did not deem
it appropriate to grant that rezoning, so the applicant granted
a number of proffers (essentially removed certain uses from the
B-2 zoning) to get a less interse zoning . In fact, he ended up
MINUTES OF MARCH 24 , 1982 MEETING .
with effectively three, four or five zoning categories, but all 331
under B-2 with a lot of proffers under our present ordinance.
The whole process was extremely clumsy and almost unworkable.
Mrs. Hill said this proposal would make it clear. They are not
changing the Leesburg zoning laws.
Mr . Patton said there was recently a zoning matter on Ed-
wards Ferry Road that came before the Council and the Planning
Commission . - Mrs. Hill said something about having to notify the
neighbors. Mrs. Hill said she was wrong and corrected herself -
the neighbors have to be notified only on a rezoning. Edwards
Ferry Mews did not come to Council - that was only a Planning Com-
mission matter . She explained that, had it been a rezoning, it
would have gone to Planning Commission for a public hearing; the
Commission would have made a recommendation to the Council, which
would have then had a public hearing and made a final decision.
Mr. Hill said that whenever there is a change in zoning, the prop-
erty owners must be notified and both the Planning Commission and
the Council must hold public hearings .
The public hearing was closed.
PUBLIC HEARING ON REVENUE SHARING FUNDS :
O Mayor Hill opened a public hearing on the proposed use of
Nt Revenue Sharing Funds . The notice of hearing was read by the
7 Clerk.
Q
Q There being no-one present to speak on this matter, Mayor Hill
declared the hearing closed.
Mayor Hill explained further about the proffers, again citing
the International Pavilion case, where they took B-2 and proffered
out everything until it would have been B-1 . Under the new law
of the State and what we are trying to do, the Planning Commission
could put them in a lesser category that same night and eliminate
' all those proffers from the B-2 - they would be down to the B-1
category anyway. Mrs . Hill said this would be a lot more clear
on the zoning map.
MANAGER' S REPORT:
Mr. Niccolls called attention to the written Activity Report
and highlighted some of the items from it as follows :
(1) We are starting to fill positions at the Water Treatment
Plant. It is expected the Plant will begin operation around mid-
June. At least a month prior to that time, there will be training
conducted at the Plant by manufacturers ' representatives and others,
as well as inspections by the State Health Department.
(2) Councilmembers received a draft of the Lamplighter - they
might want to discuss this later.
(3) The comprehensive plan for the South Harrison Street
project will be delivered in a few days and will be on future
agendas. Committee meetings are set for the 5th and 7th of April
and councilmembers can look over the document. It reflects deci-
sions made at a recent workshop.
•
(4) All paper work required to file the annexation case with
the Local Government Commission will be completed by ,Friday of this
week. Materials are all being sent to Mr. Jolly, as well as to
Wiley and Wilson, for final review. Formal filing will be made
during the week of April 5th.
(5) The new street sweeper is in and it is really a nice ma-
chine. Sweeping operations take less time and the quality of the
work is exceptional . It is a well built machine and they expect
it to last at least the 10 years they hope for. It is not a quiet
machine - it has two diesel engines, as well as a large volume
blower. It apparently meets the OSHA requirements for noise. The
operator cab is very comfortable and the operator is far less tired
MINUTES OF MARCH 24 , 1982 MEETING.
332
after four or five hours sweeping with this machine and covers far
more ground than the old brush machine .
(6) The work upstairs over the Council Chambers will be fin-
ished next week. The carpet is due on Monday, the wallpaper is all
in, the wiring is 95 percent complete and they were putting in the
acoustic ceiling in the conference room today. The furnishings
will be delivered late next week. Committee meetings in April can
be scheduled up there.
(7) Last year the Engineering Department received a report
from Penetryn on the sewer system evaluation and suggesting the
rehabilitation of a number of manholes throughout the community.
We decided to do that work with our own forces. Work has been al-
most completed by the Utility Lines Division. This is mainly to
keep leaks directly from the manholes.
(8) The Engineering Department is undertaking the design of
the King Street improvements - they are contacting all property
owners as well as the tenants . Work on this project will begin
this summer.
COUNCILMEMBER INQUIRIES AND COMMENTS :
Mr. Bos said he attended a meeting with the State Water Control
Board with Mr. Hill on land injection techniques. His impression was
that the Water Control Board took a very positive interest in the
presentation and he felt the timing was good. The lawyer represent-
ing an oil company before them was defending a nasty oil spill - a
supervisor from Henrico County was hammering on the fact that the
WCB had kept them waiting for five years for funding. Both of them --
gave a rather negative impact •'astbpposed_'_to_•_ Mr. Hill ' s presenta-
tion - he felt this was quite positive.
He passed around a small article from the Washington Post today -
they have us meeting in Herndon for our Council meeting. The re-
porter ' s by-line was also the same one who wrote an article about
our annexation last week with a slanted tone to it. Perhaps she
has inflated ideas of what our annexation plans are.
Mr. Bos commented that their meeting schedule is a little con-
fusing and asked when committee meetings will be? The Clerk said
this was done on the usual basis when there is three weeks between
meetings - the meetings will be on April 5th and 7th.
Mr. Bos also said the character generator for our town cable
channel is difficult to read - the g ' s, y ' s, etc . are hard to read -
are we stuck with this format? Mr. Niccolls said when you use the
mixed case character on that machine, it must be placed in the same
line space on the theoretical page as capital letters - we could
solve this problem by using all caps, but he feels they are harder
to read. It is a problem and apparently it has no solution. He
added that we lost the memory on the machine about 10 days ago.
Mrs . Hill said the Planning Commission met last week and re-
ported on the DeHart application for "MC" zoning . The resolution
to deny it is in our packets for tonight ' s meeting - this was a
unanimous decision. The resolution said this rezoning is not a
public necessity, convenience nor for the general welfare of the
town. She passed out to councilmembers a copy of the -committee re-
port. The Planning Commission gave its recommendations on the
update of the Comprehensive Plan and has added an additional up-
date - the vacant land on the east side of Plaza Street north of
the Wallace office building should remain in the commercial cate-
gory. There were townhouses proposed for that. The vacant land
east of the Curry property (owned by Wallace, et al) should be
shown on the plan as commercial office - this was recommended for
another use. They were asking that it remain in the general B-2
category without any restrictions . An update of Page 42 was also
needed and will go in with the Planning Commission' s recommendation.
Mr. Herrell did not understand what they were recommending on the
DeHart application. Mrs. Hill read the entire committee report,
which said the Old and Historic District is a special asset to the
MINUTES OF MARCH 24 , 1982 MEETING .
333
town andthat its viability must be protected. The parcels of
land at Memorial Drive and West Market Street are the key to the
development of the immediate neighborhood. Residential use is the
safer course for the town to pursue at this time. There is not a
pressing public need for additional "MC" zoned land at this time.
Good zoning practice should attempt to maintain separation between
professional office uses and residential uses where possible. Mr.
Herrell said they would rather see houses, with bicycles, laundry,
etc . rather than medical buildings where the people would go home
at 5 : 00 P .M. - he couldn ' t believe this is the consensus of the
Planning Commission. Mrs . Hill said the Planning Commission also
voted to deny the final plat for Edwards Ferry Mews. Mr . Herrell
felt residential zoning on Memorial Drive would deteriorate it.
Mrs . Hill said the Council will be holding a public hearing on this
soon.
Mrs. Hill said she has a deed dated December 13, 1814 deeding
a section of the courthouse front yard from the Supervisors (who
were then called Justices) to the Town - it is approximately 34 feet
on King Street and back 50 feet. This was given to the town to es-
tablish a market house. She asked that the Town Attorney check into
this . She felt that we should carry this on our inventory of town-
r- owned property but we need to have our attorney check into it. Mr.
CD Herrell and other members agreed with this .
Nt
Mr . Willis commented that it is good to be back in our own Council
Q Chambers . The town crews and others responsible have done a nice job.
Q MAYOR' S REPORT:
Mayor Hill recognized and welcomed former Mayor Rollins.
He called attention to a letter from the Virginia Municipal
League asking for members who might be interested in serving on
various committees of the League.
Mayor Hill asked for clarification of one item in the proposed
Lamplighter (special annexation issue) , wherein it is stated that
annexation residents with private sewage disposal systems or pri-
vate well supplies would not be required to connect to the town' s
systems under any conditions - there are residents who may be con-
nected to one and not the other - would they be required to connect
to the town ' s system if theirs becomes defunct? Mr . Niccolls said
they would be required to do so. He took out the words under any
conditions . They would have to meet health standards .
Mrs. Hill called attention to a good many items in the pro-
posed Lamplighter that she felt needed clarification. Mr . Minor
said any suggestions may be received as late as Monday.
82-0-11 - ORDINANCE - AMENDING THE LEESBURG ZONING ORDINANCE.
On motion of Mrs. Hill , seconded by Mr. Herrell , the following
ordinance was proposed:
WHEREAS, the Leesburg Planning Commission, after advertising
and conducting a public hearing on January 7 , 1982 , as required
by Section 15. 1-431 of the Code of Virginia, as amended, trans-
mitted to this Council certain amendments of the Leesburg Zon-
ing Ordinance pertaining to the Board of Architectural Review
membership with recommendation for approval; and
WHEREAS, a public hearing was advertised and held by this
Council as required by Section 15 . 1-431 of the Code on February
24 , 1982 , at which time interested persons appeared and presented
their views on the proposed ordinance amendments :
THEREFORE, ORDAINED by the Council of the Town of Leesburg in
Virginia as follows :
SECTION I . Sections 10A-4-1 and 10A-4-2 of the Leesburg Zon-
ing Ordinance are amended to read as follows :
MINUTES OF MARCH 24 , 1982 MEETING .
334
10A-4-1 For the purposes of making effective the provisions
of this article a "Board of Architectural Review" is
hereby established. The Board shall consist of seven
members appointed by the Mayor . Where qualified and
acceptable candidates are available, one member of the
Board shall be a member of the American Institute of
Architects, and one a member of the American Society
of Civil Engineers. One Board member will be appointed
from the Town Council and one from the Planning Commis-
sion. One member should be a person with knowledge of
local real estate conditions and two members should be
appointed primarily on the basis of knowledge and demon-
strated interest in the historical heritage of Leesburg.
All persons hereinafter appointed to the Board shall be
bona fide residents of the Town of Leesburg.
10A-4-2 The term of office of the members shall be for three
years, except that the term of the Council member and
Planning Commission member shall correspond to their
official tenure of office. Any appointed member of
the Board may be removed from office by the Council
after public hearing for inefficiency, neglect of duty,
or malfeasance or other just cause after charges made
in writing. Appointments to fill vacancies shall be
only for the unexpired portion of the term. Members
may be reappointed to succeed themselves. The Director
of Planning and Zoning shall be the Board ' s Secretary.
SECTION II . This ordinance shall be in effect upon its
passage.
Mr . Tolbert wondered if we would find architects and civil engi-
neers in town. Mrs. Hill felt they would - the town ' s population
will be larger. Mr . Bos said it does not require them - it says
if they are available. He did have a problem with the "residency"
requirement though - he felt this says those present members who
may move out of town could not be reappointed. He understood that
those already serving could be reappointed - it was intended that
if a vacancy should occur, any appointment would have to be a
resident of the town. Mr. Niccolls suggested that this read
"newly" appointed. On motion of Mr. Herrell, seconded by Mr.
Willis, Council voted unanimously to change the last sentence of
Section 10A-4-1 to read "All persons hereinafter newly appointed
Aye: Councilmembers Bos, Herrell, M. Hill, Tolbert, Willis
and Mayor Hill .
Nay : None.
The ordinance, as amended, was then unanimously adopted:
Aye : Councilmembers Bos , Herrell, M. Hill, Tolbert, Willis
and Mayor Hill.
Nay: None.
82-34 - RESOLUTION - CONCERNING COORDINATION OF THE DRAFT LEESBURG
TOWN PLAN AND THE DRAFT LEESBURG AREA MANAGE-
MENT PLAN .
On motion of Mr . Bos, seconded by Mr. Tolbert, the following
resolution was proposed:
WHEREAS, the draft Leesburg Town Plan was submitted to this
Council by the Leesburg Planning Commission on January 27 ,
1982 ; and
WHEREAS, the draft Leesburg Area Management Plan prepared by
the Loudoun County Department of Planning is now before the
Loudoun County Planning Commission; and
WHEREAS , divergent recommendations are made in the plans for
development policies and governmental jurisdictions in the
Leesburg area; and
MINUTES OF MARCH 24 , 1982 MEETING.
WHEREAS, the town and county are now beginning discussions .335
of issues related to extension of the corporate limits which,
when decided, will to a large extent determine major poli-
cies for both planning documents :
THEREFORE, RESOLVED by the Council of the Town of Leesburg
in Virginia as follows :
SECTION I . The manager shall confer with appropriate Loud-
oun County Planning Department staff and prepare a report
by July 1, 1982 on areas of agreement and disagreement be-
ll ' tween the plans as well as recommended revisions to both
plans .
SECTION II . After receipt of the report, this Council will
review the draft town plan and approve revisions determined
appropriate in light of comments received at the February 24 ,
1982 public hearing and the manager ' s report subject to fur-
ther revisions following discussions between the Council or
its representative and the Loudoun County Board of Super-
visors .
SECTION III . This resolution shall be delivered to the Loud-
CD oun County Board of Supervisors.
NT
Mr. Bos said this answers a number of questions that both the county
and the town have had and it gives the county time for some input.
Q It gives us some time for consideration of some of the changes sug-
Q gested by our consultant. The resolution was unanimously adopted:
Aye: Councilmembers Bos, Herrell , M. Hill, Tolbert, Willis
and Mayor Hill .
Nay: None.
82-35 - RESOLUTION - COMMENTING ON THE PROPOSED LEESBURG SOUTH RE-
ZONING.
' On motion of Mrs . Hill , seconded by Mr. Tolbert, the following
resolution was proposed :
WHEREAS, the Loudoun County Department of Planning, Zoning
and Community Development referred Zoning Map #314 , Leesburg
South, to the Town of Leesburg for comment:
THEREFORE, RESOLVED by the Council of the Town of Leesburg
in Virginia as follows :
SECTION I . The rezoning application should be approved sub-
ject to the following conditions :
1 . The applicant proffer out the following uses from the
PD-CH district:
a. All auto sales and service uses
b. Filling stations
c. Laundromats .
2 . The applicant proffer out commercial uses in those areas
intended for office use or rezone proposed office areas
I/ to PD-OP .
3 . All access to Route 15 be public access.
4 . The applicant modify the plan to provide higher density,
cluster development (at the south end of the property)
in conformance with the proposed town and county plans to
serve as a buffer between the existing large lot de-
velopment and the proposed multi-family development.
5. The applicant provide an adequate buffer between the pro-
posed commercial development and the existing residential
•
336 MINUTES OF MARCH 24 , 1982 MEETING.
development and .middle school_ along Route 621.
6 . The Applicant provide a permanent buffer along Route 15
by granting an open space easement. The easement should
conform to the existing topography and include the area
sloping toward Route 15.
SECTION II . The Council ' s recommendations shall be trans-
mitted to the Loudoun County Department of Planning, Zoning
and Community Development.
Mr. Bos asked if Item 4 refers to the large lot single family homes
and, if so, wasn' t there some discussion that these would have to
be large lots for proper perking? Mr. Niccolls said there may be
ways to sewer this - engineering hasn' t been completed yet - it is
now zoned A-3 and could be developed into 3-acre lots the same as
they proposed to develop it under this plan. We think that land
within the future service area of town should not really be developed
on 3-acre lots with septic tanks. It may be that part of this proj-
ect would not be developed initially, but that it would have to wait
until gravity sewers or some other system is available to get the
sewage into our system. Mr. Bos asked if this is the reason for
large lot development there? Mr. Niccolls said the developer ' s
representative gave two or three reasons - (1) the topographic prob-
lem of getting sanitary sewer to small lot development in that area;
(2) it is adjacent to some fairly large lot development and. (3) it
would allow the developer to move directly into a cash flow posi-
tion if these lots were sold and developed - they obviously couldn ' t
be sold if they have to wait for sanitary sewer . While we think
this is certainly desirable, the present zoning would permit their
plan . So we don ' t have much of a handle on the developer in our
case - they could literally do this now. The resolution was unani-
mously adopted :
Aye: Councilmembers Bos, Herrell , M. Hill , Tolbert, Willis
and Mayor Hill .
Nay: None .
82-36 - RESOLUTION - MAKING SUPPLEMENTAL APPROPRIATIONS FOR THE
FISCAL YEAR ENDING JUNE 30 , 1982 .
On motion of Mr. Willis , seconded by Mrs. Hill, the following
resolution was proposed:
RESOLVED by the Council of the Town of Leesburg in Virginia
as follows :
SECTION I . Supplemental appropriations are made from the
General Fund to the following accounts for the fiscal year
ending June 30, 1982 :
Account No. Appropriation
1101 . 300 Contractual Services $ 2 , 700. 00
1101 . 700 Committee Room Renovation 2 , 000 . 00
4102 . 709 Route 7 East 320 . 00
4101 . 705 Route 7 West 215 . 00
SECTION II . A supplemental appropriation is made from the
Utility Fund to Account No. 5300. 710, Equipment, in the a-
mount of $10 , 650. 00 for the fiscal year ending June 30 , 1982 .
Mrs. Hill asked about the amount for Contractual Services - she
thought it was to be $71. 00 more? Mr . Niccolls said he could not
confirm this at this time, but it was noted that the Director of
Finance made a change before the resolution was typed. Mr. Willis
asked if the $2 , 000 will finish up the Committee Room project? Mr.
Niccolls said it will . Mr . Tolbert asked about the Route 7 East and
West projects? Mr. Niccolls explained that the Highway Department
has done additional engineering and survey work on these projects.
Mr. Shope said the Route 7 East project will go out to bid in early
June. Mr. Hill understood we might get some allotment on this proj-
ect. The hearing is April 14 and we usually adopt a formal resolu-
MINUTES OF MARCH 24 , 1982 MEETING. 37
tion on Leesburg' s allocation. Mayor Hill said we usually make
an appearance at the meeting as well - he will attend. The reso-
lution was unanimously adopted:
Aye: Councilmembers Bos, Herrell, M. Hill , Tolbert, Willis
and Mayor Hill.
Nay: None.
82-37 - RESOLUTION - AUTHORIZING NOTICE OF PUBLICATION OF PUBLIC
HEARING ON APPLICATION #ZM-39 BY RANDALL W.
AND DELORES Y. DeHART.
On motion of Mr . Willis, seconded by Mrs . Hill, the following
resolution was proposed :
RESOLVED by the Council of the Town of Leesburg, Virginia,
as follows :
A Notice of Public Hearing to consider Application Number
ZM-39 by Randall W. and Delores Y. DeHart to have rezoned
from R-2 to MC, 3 . 0495 acres of land located on both sides
of Memorial Drive shall be published in the Loudoun Times
N Mirror on April 8 , 1982 and April 15, 1982 for public hear-
CD ing on April 28 , 1982 at 7 : 30 p.m. in the Council Chambers,
NT 10 West Loudoun Street, Leesburg, Virginia.
QMrs. Hill said there were 56 people opposed at the Planning Commis-
sion hearing, with about 7 proponents, plus the members and staff.
Q This room may not be large enough. Mayor Hill said we will have it
here in our Council Chambers. The resolution was unanimously a-
dopted:
Aye : Councilmembers Bos, Herrell, M. Hill, Tolbert, Willis
and Mayor Hill.
Nay: None.
' 82-38 - RESOLUTION - AUTHORIZING A CONTRACT WITH DEWBERRY & DAVIS
FOR DESIGN SERVICES FOR SOUTH HARRISON STREET
AND MAKING AN APPROPRIATION.
On motion of Mrs . Hill, seconded by Mr. Herrell, the following
resolution was proposed :
RESOLVED by the Council of the Town of Leesburg in Virginia
as follows :
SECTION I . The manager is authorized and directed to enter
into a contract with the firm of Dewberry & Davis for de-
sign and survey services for the South Harrison Street
project in accordance with Dewberry & Davis ' proposal 5772
dated March 19 , 1982 in an amount not to exceed $67 , 300 .
SECTION II . An appropriation is made from the General Fund
to Account No. 9030. 703 , Engineering and Design in the a-
mount of $67 , 300 .
Mr. Shope said they reduced the survey work somewhat and the accu-
racy required. He said they will be back in a couple of months
for some further things to be done. They called for $19 , 300 for
construction engineering costs and he believed it will be done for
about one-third of that. The resolution was unanimously adopted:
Aye: Councilmembers Bos, Herrell, M. Hill, Tolbert, Willis
and Mayor Hill .
Nay: None.
SELECTION OF ANNEXATION NEGOTIATION REPRESENTATIVE :
Mr. Herrell felt the Mayor should be the negotiator, with
a member of Council to back him up or as an alternate. Mr. Bos
said we would have to amend the previous resolution adopted a
month ago, which called for only one member from Council to work
along with the manager. Mr. Niccolls recalled that, after dis-
MINUTES OF MARCH 24 , 1982 MEETING.
338
cussion of the process to be used, Council asked the manager to be
the negotiator and assigned certain duties to this negotiation
representative, including the designation of that councilmember as
the liaison between the council and the manager. The thought was
that the councilmember selected to fill this position, as described
in an earlier resolution, would accompany the manager in these dis-
cussions. Mr. Herrell still felt there should be a back-up. Mr.
Niccolls said we do not ever want to go into negotiations without
having a council representative there for a number of reasons - any
time a councilmember cannot be present, the meeting would have to
be cancelled. Mrs. Hill felt that, if the County Administrator,
a member of their Board of Supervisors and their attorney are pres-
ent, then we should have our town attorney present as well . Mr.
Bos felt the Mayor and the manager could handle such a situation
when the time comes . Mayor Hill said these first meetings they
will be trying to "get their feet wet" and get an understanding
between the two bodies . As it gets more technical and more in-
volved, we may need some other people later . Mr. Herrell felt we
should cross that bridge when we get to it.
On motion of Mr. Herrell , seconded by Mr. Bos, it was moved
that an annexation negotiation representative and an alternate be
appointed. Mr. Bos asked if it is intended that the alternate be
present at every session? Mr . Herrell hoped they would all know
what is going on. Mayor Hill said the alternate should be fully
apprised of all happenings. The motion was unanimously adopted:
Aye : Councilmembers Bos, Herrell, M. Hill , Tolbert, Willis
and Mayor Hill .
Nay: None .
On motion of Mr. Herrell, seconded by Mr. Willis, Council voted
unanimously to appoint Mayor G. Dewey Hill, Jr. as the Annexation
Negotiation Representative :
Aye: Councilmembers Bos, Herrell, M. Hill, Tolbert, Willis
and Mayor Hill .
Nay: None.
On motion of Mr. Tolbert, seconded by Mr. Herrell, Council vote
unanimously to appoint Howard M. Willis, Jr. , as the Annexation
Negotiation Alternate:
Aye: Councilmembers Bos, Herrell, M. Hill, Tolbert, Willis
and Mayor Hill .
Nay : None.
Mr . Niccolls said these talks are expected to begin in mid-
April - after the formal filings with the Local Government Commis-
sion. It will also allow time for the county to receive copies of
the filings and be familiar with them.
DISCUSSION CONCERNING APPOINTMENTS TO ECONOMIC DEVELOPMENT COMMITTEE :
Mayor Hill said each councilmember was to suggest a name or two
to serve on the Economic Development Committee. Mrs. Hill felt each
one should give his names to the Finance and Administration Commit-
tee. Mr . Weiss said it would be expected that these appointees
would start immediately. These names will be furnished to the
Finance and Administration Committee before its next meeting.
Mrs. Hill said Mr . Herrell ' s proposed members are both Leesburg
residents. Council felt they all should be residents.
Mayor Hill thanked Randy Shoemaker and Marc Weiss for all the
work they did in preparing for the meeting in Richmond. He felt
the meeting went well and the timing was perfect. They were sand-
wiched in between controversies and it was refreshing to the Board
to listen to a real problem the SWCB has - the disposal of sludge.
The Chairman was very compliemtnary that the town has recognized
its problem and taken the initiative to do something. about it.
He felt good about the acceptance of our purpose in going. He
complimented Marc on the slides.
MINUTES OF MARCH 24 , 1982 MEETING. 33 n
Mr. Bos suggested that the Finance and Administration Com-
J ,7
mittee consider a request from a committee on "Pay to Play" .
Mayor Hill said he has requested County Parks and Recreation Di-
rector Stup to send him a letter confirming what Mr. Raflo said
about the County ' s commitment dollar-wise and the commitment they
are asking the town to contribute. As soon as he receives it , it
will be referred to that committee. Essentially, they are about
$800 short to use the field for this year. There are about 2 , 000
participants in town that utilize this field. It doesn ' t have to
be paid until next fall . They are asking for taxes only - we can ' t
waive the taxes, but we can pay this same amount. Mr. Niccolls sug-
gested they might consider how much Lovettsville, Purcellville and
Sterling Park contribute to similar operations,. such as lighting
and maintenance operations on their ball fields.
On motion of Mr. Herrell, seconded by Mr. Tolbert, the meeting
was adjourned at 9 : 00 p.m.
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Clerk of Clincil
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