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HomeMy Public PortalAbout1982_07_14 MINUTES OF REGULAR MEETING OF LEESBURG TOWN COUNCIL, JULY 14 , 1982 . 2 A regular meeting of the Leesburg Town Council was held in the Council Chambers, 10 West Loudoun Street, Leesburg, Virginia on July 14 , 1982 at 7 : 30 D.M. The meeting was called to order by the Mayor, with the invocation by Mr. Tolbert, and followed with the Salute to the Flag led by Mr. Bos. Present were: Mayor Robert E. Sevila, Councilmembers Charles A. Bos, Reginald K. Gheen, Marylou Hill, John W. Tolbert, Jr. and Howard M. Willis, Jr. ; also Town Manager John Niccolls, Assistant Manager Jeffrey H. Minor, Director of Finance Donald 0. Taylor , Assistant to Manager for Com- munity Development Marc Weiss and Town Attorney George M. Martin. On motion of Mrs. Hill , seconded by. Mr . Tolbert, the minutes of the regular meeting of May 26 , 1982 were approved as corrected Mr. Bos having called attention to the word "locked" on the 11th line of Page 384 - this word should be "lot" : Aye: Councilmembers Bos , Gheen, Hill , Tolbert, Willis and Mayor Sevila. Nay: None. PETITIONERS : Mr . John Raymond Baine, President of the Restoration and Preser- vation Society, addressed Council, at the invitation of Mr . Niccolls, concerning the. upcoming August Court Days. He asked if the proposed resolution concerning August Court Days specifies that the proceeds are to be used for the Museum? Mr. Niccolls said the committee struck any reference to that specific use. Mr. Baine gave the history of the Society from its beginning to the present and its accomplish- ments over those years, with particular attention to the log cabin and the Museum building and their monetary contributions to them. No mention was made of the role the Society played at the dedica- tion of the log cabin and receipt of the award made to the town. The Society has also donated money to inaugurate a fund-raising drive for work at the Odd Fellows Hall and to cut the passageway between that building and the Museum building. The Society has for several years promoted an antique sale on the streets of Leesburg, with the proceeds from this going for the log cabin. This year that money (about $900) will be donated to the Museum for new gut- tering. Since the organization and incorporation with the Loudoun Restoration and Preservation Society, they have attempted to pro- ject an image of a County-wide society and extend their work into the County and not totally in Leesburg. They have about 250 or 260 members, with the Board made up of people from various parts of the County. In promoting August Court Days, they are supported by the County government as well as the town government - they believe it will be more successful if it is more broadly- based.- Two years ago they instituted a new policy of adopting a preservation project each year. At that time, they designated the library and museum in Lovettsvile and last year the Christ Church restoration in Lucketts. This year they have chosen the Balls Bluff Cemetery restoration. Next year the way will be opened again for the Museum. August Court Days is a broad-based community project and could not be done with- out the Town and the County and they couldn ' t do it without some- body doing the job the Society does - there are many hundreds of hours put into this project. Judging from the last two years, there is no question that August Court Days has become established in the area as one of the biggest events of the year . We are attracting people from all over the Metropolitan Washington area and are reaching out toward Baltimore this year. They fully expect to get more and more people from outside Leesburg to come and, once they- have come and see what kind of community we have, they will want to come back. This is ultimately the great value of this festival . Mr. Bos said he was anxious for Mr . Baine to come and give this background - he serves on the Society board. He feels August Court Days has to remain a two-way street and it couldn ' t be done without the town ' s help. . If we continue to appreciate this, it will benefit the whole area . Mayor Sevila said Council will consider comments when this resolution is considered. MINUTES OF JULY 14 , 1982 MEETING. MANAGER' S REPORT: 3 (1) Mr. Niccolls said the written Activity Report is before Council. (2) There is a copy of a letter from Peter Dunning concerning the proposed closing of the streets for another Sunday concert on August 22 . This would be a sixth concert - A Memorial to John Ashby- they sponsored this last year in another location. This can be re- ferred to committee, but a decision must be made soon in order to publicize this concert. Mr. Bos said the police would be involved in order to close the streets, but there are no direct costs . This matter was referred to Finance and Administration Committee by Mayor Sevila. COUNCILMEMBER INQUIRIES AND COMMENTS : Mr. Bos welcomed Mayor Sevila and Mr. Gheen to Council . Mr. Bos urged that Council continue exploring the use of cable TV to its betterment and suggested that Council meet as a whole and discuss this issue. He felt that televising the meetings is a re- m source we cannot ignore. He called attention to a clipping from the Cable TV News which was attached to their agenda this week. CD Mr. Gheen said he feels it is a privilege that the voters have m selected him to Council - he served two terms when the population m was about 25 percent of what it is now. Some of the same problems Q seem to exist today that existed then, although none of them are very grave. He hopes to have some input and to do his best to help Leesburg continue to grow and prosper. He has been a resident of Leesburg for 32 years and has worked here for 37 . He has some knowledge of what went on when the log cabin began - it was a sur- prise to find it under the .weatherboarding. He appreciates the op- portunity to serve again and to serve with this council . Mrs . Hill said a resolution to renumber the streets in Leesburg failed by one vote a couple of years ago . With annexation and the Fire and Rescue Squad still requesting that this be done, she asked that this be considered by the proper committee. There was a- very good report on this prepared by Mr . Forbes. Mayor Sevila asked that the Public Works Committee consider this at its next meeting. Mrs. Hill reported that the Museum Building Committee is in the process of soliciting bids for the guttering on the Odd Fellows Hall - it appears that they will be able to do this work, including down- spouts, for the entire building for the amount the Restoration and Preservation Society has set aside for this work. Mr. Willis echoed Mr. Bos ' welcome to Mayor Sevila and Mr . Gheen. Mr. Tolbert said he is looking forward to working with Mayor Sevila and Mr. Gheen. He has had six years and has not missed a meeting and is looking forward to the next four years. He is 77 years old, so is the "dean" of the Council. MAYOR' S REPORT: Mayor Sevila welcomed everyone present . This is his first meet- ' I ing and he is delighted to be here. He thanked those people who ex- pressed their confidence in him and those who have assisted and sup- 111 ported him both through hard work and contributions and through quiet enthusiastic support and encouragement. These are the things that make it all worthwhile. This is quite a challenge and he pledged that he is going to work very hard to make this an effective council . He has known most of the councilmembers long before the results of the May election, but this is the first opportunity he has had to work closely with them. Likewise, he has known Mr. Niccolls and most of his staff , and they are very hard working and enthusiastic people who are doing a good job. They have been very helpful and sup- portive to him. Together they will be able to accomplish a lot of things. There are a lot of challenges facing the council over the MINUTES OF JULY 14, 1982 MEETING. next two years - particularly, annexation - this is big and is a tough job and will require a lot of hard work. He will give it all he has and hopes the citizens will look on this council in two years and say they all did a pretty good job. There is a spirit of coopera- tiveness that usually results in good work and he hopes this will be the case with this council . He welcomed Mr. Gheen. Under his report, the annexation team appointed by the Council - Mr. Willis, Mayor Hill and Mr. Niccolls - has been functioning since February as the town ' s 'annexation negotiation team" . Effective yes- terday, during a special session of the council , he was elected to re- place Mayor Hill on this team. The first negotiation session will be tommorrow night and he is sure there will be the same informative press releases they have been receiving. They are working on committee assignments - there are two to be made in place of Mr. Cole and Mr. Herrell. There will also be a Plan- ning Commission, the Northern Virginia Planning District Commission, and Board of Architectural Review assignments, as well as a replace- ment on council to serve out the remainder of Mr. Herrell ' s term. Under the Charter, they are given ninety days to fill this position and they will use a portion of this to select a qualified and com- patible council member. These appointments will be made known to the public . 82-85 - RESOLUTION - AWARDING $680, 000 GENERAL OBLIGATION ROAD BOND ANTICIPATION NOTES, SERIES OF 1982 , TO HORNER, BARKSDALE & CO. On motion of Mr. Willis, seconded by Mrs. Hill , the following resolution was proposed : WHEREAS , the issuance of $680 , 000 general obligation road bonds was authorized by an ordinance adopted by the Council on May 26 , 1982 , to finance a program of road construction and im- provements, and none of such bonds have been issued and sold; and WHEREAS , the Council of the Town of Leesburg, Virginia (the li Town) , adopted a resolution on June 23 , 1982 , authorizing the issuance and sale of $680, 000 General Obligation Road Bond Anticipation Notes , Series of 1982 (the Notes) ; and WHEREAS, a representative of Horner, Barksdale & Co. , has presented an offer to purchase the notes in the form of the Purchase Agreement attached hereto; THEREFORE, RESOLVED by the Council of the Town of Leesburg in Virginia as follows: SECTION I . After mature consideration of the methods of sale of bond anticipation notes and current conditions of the mu- nicipal bond market, it is hereby determined that the sale of the Notes through negotiation with Horner, Barksdale & Co. , rather than by public sale is in the best interest of the Town. SECTION II . The Notes , the form and details of which have heretofore been prescribed by the foregoing resolution are hereby awarded to Horner, Barksdale & Co. in accordance with the terms of the Purchase Agreement and shall bear such rate of interest and be in such denominations as stated in the Purchase Agreement. The Manager is hereby authorized and directed to execute the acceptance of such offer appearing thereon. SECTION III . This resolution shall be effective on its pas- sage. Mr. Niccolls introduced Pat Cooper and Ed Pettigrew, officers of Horner, Barksdale & Co. of Lynchburg . They have presented the pro- posed purchase agreement to the town for the bond anticipation notes at an interest rate of 91 percent. They are here to answer any ques- tions councilmembers might have. Mr. Willis and Mrs. Hill were very MINUTES OF JULY 14 , 1982 MEETING. 5 satisfied and had no questions . Mr . Gheen asked Mr. Niccolls if they contacted other brokers in their negotiations? Mr. Niccolls said the decision was basically made last year to retain Horner, Barksdale & Co. as underwriter for this and have them place it on a negotiated basis - they have been working for us as financial advisor and underwriter for this issue since that time. They have been negotiating with potential buyers over the last several weeks, consummating a contract on Monday . Perhaps they would like to ad- dress the procedure, etc . Ms. Cooper said they are pleased to be here and to have been chosen as underwriters for the Town ' s notes . As for the negotia- tion of purchase for the notes , this is a very common practice in the tax-exempt bond field to negotiate purchase of securities from a locality. There are a number of advantages to doing this, par- ticularly with a relatively small issue, and also considering the economic conditions that exist today. They have found that, by negotiating the purchase of these from the town and the sale of them to prospective customers, they can secure the best interest rate for the town. Mayor Sevila asked if they purchase them from the town at 91 percent and then sell them at a higher rate? Ms. Cooper said they sell them at the 91 percent - their fee comes in m with a discount from the face amount of the notes . This is in the ist second paragraph of the Purchase Agreement - it is indicated that O they will pay the town $673, 200 - the difference being $6 , 800 or m one percent of the face amount of the notes (this is the under- writer ' s discount) . This is the only fee they make on these. Mr. m Bos asked where this falls in the scheme of things in terms of the Q size of the bond issue? Ms . Cooper said it compares very favorably, taking into consideration economic conditions, the size of the issue, the rating of the issue. To give something to compare with, the City of Lynchburg sold $8 , 350, 000 worth of bond anticipation notes today. They took competitive bids and their interest rate ranged from a high of 9 . 25 to a low of 8 . 70. This is obviously lower than the 91 rate the Town of Leesburg has - the City of Lynchburg is rated AA by both rating agencies - the town is rated A by one and BBB+ by the other . Lynchburg ' s notes were a little shorter in term - they were not quite 11 months - the town ' s for a year. - the City of Lynchburg comes to the bond market virtually every year and has a much greater recognition in the National , as well as the State, market. About three weeks ago, they negotiated an issue of one-year notes for the City of Portsmouth - they are rated A-1 and they have the market recognition - their notes were sold at an in- terest rate of 10 percent. Market conditions have a great deal to do with the interest rate. They were very happy with this interest rate at that time. Mr. Gheen felt the rate is very good and, for that small an issue, the fee is certainly reasonable . The resolu- tion was unanimously adopted by a roll call vote : Aye: Councilmembers Bos, Gheen, Hill , Tolbert, Willis and Mayor Sevila. Nay: None. Mayor Sevila presented to Mr. Alex Green a Certificate of Appre- ciation for four years as member of the Leesburg Airport Commission. Mr. Green thanked Council for this recognition. 82-86 - RESOLUTION - REGARDING AUGUST COURT DAYS 1982 . On motion of Mrs. Hill , seconded by Mr . Bos , the following reso- lution was proposed : WHEREAS, the Town Council has endorsed August Court Days as an annual event in Leesburg for amusement, culture and com- merce; and WHEREAS, the Loudoun Restoration and Preservation Society, Inc . proposes to conduct an August Court Days 1982 cele- bration within the town on August 14 and 15: RESOLVED by the Council of the Town of Leesburg in Virginia as follows : MINUTES OF JULY 14 , 1982 MEETING. 6 SECTION I . The closing of King Street from Loudoun to Cornwall Streets and the closing of Market Street from Church to Wirt Streets to motor vehicle traffic for Aug- ust Court Days 1982, August 14 and 15 , is approved con- tingent on the following : (a) Persons wishing to use these streets without par- ticipating in the August Court Days 1982 celebra- tion shall not be obligated to make any donation for doing so. (b) The Leesburg Volunteer Fire Company and the Loudoun County Rescue Squad shall not be charged any fee for booth space during the two-day event. (c) The Loudoun Restoration and Preservation Society is authorized to select and regulate vendors using the streets during August Court Days. SECTION II . The Loudoun Restoration and Preservation Society, Inc . is authorized to use the northwest portion of the muni- cipal parking lot for August Court Days 1982 activities . SECTION III . The Loudoun Restoration and Preservation So- ciety, Inc. shall carry liability insurance coverage in the amount of $500, 000 bodily injury and $100, 000 property dam- age, with the Town of Leesburg being named as additional in- sured, for its activities during August Court Days 1982, and a certificate of insurance for this coverage shall be fur- nished to the town by July 30, 1982 . SECTION IV. Section 17-63 of the Town Code is hereby waived for both the crafts people and food vendors in connection with the August Court Days 1982 , provided all such crafts people and food vendors have registered with the Loudoun Restoration and Preservation Society, Inc . , and the Society has furnished the town with a list of those participating in the August Court Days celebration prior to August 14 , 1982 . Mr. Bos said this is identical to last year ' s resolution, with the deletion of the proposed Section V. Mayor Sevila asked Mrs. Rey- nolds and Mr. Baine if this is all right with them? Mr . Baine said with the deletion of Section V it is all right. Mr. Bos asked Mr. Baine to forward a copy of the figures he read aloud tonight - this is good Council background material . Mrs. Hill asked _if there is a specific hour to close down in the evening? Mr. Bos said the vendors, entertainers, etc . are out of here in an hour and the town crew comes in within about half an hour and you'd never know anything happened. The town crews and the police see to it that it is done with no delay. The resolution was unanimously adopted: Aye: Councilmembers Bos, Gheen, Hill , Tolbert, Willis and Mayor Sevila . Nay: None. 82-87 - RESOLUTION - AUTHORIZING LEASE OF 39 , 41 AND 45 SOUTH HARRI- SON STREET TO JAMES AND FRANCES A. McKIMMEY. On motion of Mrs. Hill , seconded by Mr . Tolbert, the following resolution was proposed: RESOLVED by the Council of the Town of Leesburg, Virginia as follows : The manager shall enter into an agreement on behalf of the town in a form approved by the Town Attorney with James and Frances A. McKimmey for lease of the buildings at 39 , 41 and 45 South Harrison Street. Mayor Sevila asked if this is the lease referred to by the committee and approved by the Town Attorney? Mr. Niccolls said it is. Mrs. Hill asked if we could insert 1$300 . 00 per month"? Mayor Sevila felt this was approved by the committee and the Town Attorney, so it is done by reference. Mr. Bos asked if this is identical to the MINUTES OF JULY 14 , 1982 MEETING. 7 they have had with VEPCO. Mr.. Niccolls said Mr. McKimmey' s lease was not with VEPCO - it was with an intermediate owner . We are now the owner of the buildings - we are regularizing the procedure. Mayor Sevila asked if $300 is the fair rental value for this prop- erty? Mr. Weiss said we paid about $25, 000 for the three buildings. We have never done an analysis - we are continuing the existing agree- ment because one of the objectives in the project was to keep them in business and try to relocate them in the project area. This will really be a short-term lease until they make a decision as to their future and the best time for them to relocate would be next spring. It seems fairly reasonable - the lease is month to month. Mr. Gheen felt it is fair - we don ' t intend to make any major repairs . Mr. Niccolls said an offer has been made to Mr . McKimmey for the reloca- tion - that offer is to be returned in 45 days . The offer is to move him across the street in a new facility, with him doing certain things and with the town doing those things set out in the grant. He is now making this decision, so we should know pretty quickly and we hope favorably. The resolution was unanimously adopted : Aye: Councilmembers Bos, Gheen, Hill , Tolbert, Willis and Mayor Sevila . Nay: None. OD ict 82-87 - RESOLUTION - ACCEPTING DEED OF EASEMENT FOR VPI EDUCATIONAL O FOUNDATION WATERMAIN. mOn motion of Mr. Willis, seconded by Mr. Bos, the following reso- Q lution was proposed: WHEREAS, Council authorized extension of town watermain ser- vice to the VPI Educational Foundation, Inc . , Marion DuPont Scott Equine Medical Center at Morven Park, and WHEREAS, this watermain is being installed by the VPI Educa- tional Foundation : THEREFORE, RESOLVED by the Council of the Town of Leesburg in Virginia as follows : SECTION I . The Deed of Easement made April 20, 1982 between the Virginia Polytechnic Institute Educational Foundation, Inc . and the Town of Leesburg is accepted and the mayor is author- ized to acknowledge the same on behalf of the town. SECTION II . The town ' s acceptance of this deed does not re- lieve VPI Educational Foundation, Inc . of the responsibility under the contract for public improvements for initial instal- lation of the watermain and is not formal acceptance for main- tenance by the town of the watermain installed in the easement. Mayor Sevila asked what constitutes formal acceptance for mainte- nance? Mr. Niccolls said this is installation of the facility, whether it is water or sewer line, followed by approval of the in- stallation by the Director of Engineering and then a certificate to the Council saying it has been installed in accordance with plans and specifications previously approved in an easement or right-of-way. A resolution is then appropriate to formally accept it - we perhaps don ' t need the word "formally" , but there is some language in the State Code that refers to acceptance for maintenance of facilities installed during development , so this is an example. We do not want to assume maintenance until it is finally completed and inspected. The town then assumes ownership. The resolution was unanimously adopted: Aye: Councilmembers Bos , Gheen, Hill, Tolbert, Willis and Mayor Sevila. Nay: None. 82-89 - RESOLUTION - AUTHORIZING AGREEMENTS FOR EMPLOYEE GROUP IN- SURANCE . On motion of Mrs . Hill, seconded by Mr . Tolbert, the following resolution was proposed : 1 - - - S MINUTES OF JULY 14, 1982 MEETING. RESOLVED by the Council of the Town of Leesburg in Virginia as follows: SECTION I . The manager shall enter into insurance agreements with Commonwealth Life for term life insurance, Maccabees for disability income and Blue Cross Blue Shield for health in- surance for employee group insurance as follows : (a) $10, 000 life, accidental death and dismemberment policy for all full-time employees at a monthly premium of $0. 45 per $1 , 000 coverage, with the town paying all costs for the insurance. (b) Disability income insurance for accident and illness of all full-time employees providing a two-year 60 percent indemnity of the employee ' s average monthly salary, with a 30-day benefit elimination period at a premium of $1 . 45 per $100 payroll, with the town paying all the costs for the insurance. (c) Basic and major medical health insurance for all full-time employees as described in a proposal from Blue Cross Blue Shield with the town paying the costs for the employees ' coverage at revised premium rates , effective August 1, 1982 , as follows : Individual employee $55 . 06 per month Employee and spouse only 108 . 00 " Employee and family 122 . 62 Employee and one dependent child 82 . 66 " Employee and two or more de- pendent children 106 . 14 " SECTION II . This resolution shall be effective August 1, 1982 . Mayor Sevila asked for a brief committee report - we are not adding benefits, but are maintaining the same benefits at lower rates. Mrs. Hill said they had anticipated large increases from the cur- rent carrier and found that Blue Cross Blue Shield offered the best proposal with benefits nearly equal to the current coverage. Mr. Bos asked if this is the same thing the County has recently done? Mr. Niccolls said it is, but our plan is not identical , ours is better - our surgical schedule is the higher one. They substan- tially reduced coverage. Mayor Sevila understood that we are es- sentially maintaining or increasing benefits . Mr . Niccolls said there is a minor change in emergency illness care, which reduces benefits somewhat, but they felt this was an appropriate change. There have been too many emergency room care calls for simple ill- ness. There is a reduction in the "stop loss" benefits from $1 , 000 to $500. Other than that, we hope the care will be identical . Blue Cross uses the term "usual and customary" - there is no stipu- lated dollar amount for each surgical procedure. We have been as- sured by users of this plan that it is working in the Northern Vir- ginia area. We believe this is the equivalent of our present plan. Mr. Bos asked Mr . Niccolls to outline the logic of the town paying the full cost of these fringe benefits? Mr. Niccolls said the town has always paid the full cost of the employees ' benefits, but not for the dependents . The proposed rate from Commonwealth was about $46 . 00 for the individual employee - it represented a 49 percent increase in premium rate. This represents about $9 . 00 over $45. 00- something less than 20 percent. There is payroll deduction for the employees ' family coverage. Mr . Minor said the town picked up the retirement costs for the employees about three or four years ago. The resolution was unanimously adopted : Aye: Councilmembers Bos , Gheen, Hill, Tolbert, Willis and Mayor Sevila. Nay: None. 82-90 - RESOLUTION - AUTHORIZING STREET RESURFACING AND RECONSTRUCTION. On motion of Mr. Willis , seconded by Mr. Bos, the following resolution was proposed: MINUTES OF JULY 14, 1982 MEETING. WHEREAS, on July 1 , 1982 a proposal was received from Wil- 9 Liam A. Hazel, Inc. for King Street Reconstruction and 1982 Street Resurfacing; and WHEREAS, the Leesburg Volunteer Fire Department has requested the town include in the 1982 Street Resurfacing Contract, the resurfacing of their parking lot on West Loudoun Street; and WHEREAS, the Volunteer Fire Department has agreed to reimburse the town for the cost of the asphalt and installation : THEREFORE, RESOLVED by the Council of the Town of Leesburg in Virginia as follows : ' SECTION I . The 1982 Street Resurfacing Program is approved as follows: - Madison Court for its entire length - Sycolin Road from the Park Authority right-of-way to the corporate limits OD - Liberty Street from North Street to Cornwall Street - Harrison Street from Roanoke Drive to Shenandoah Avenue CD OD - North Street from Wildman to 400 ft. west Q - Valley View Avenue from Dry Mill Road to Belmont Drive - Woodberry Road from North Street to 200 ft. south - Parker Court for its entire length - Leesburg Volunteer Fire Department parking lot SECTION II . The Manager is authorized and directed to enter into a contract with William A. Hazel, Inc . for King St. Re- construction and 1982 Street Resurfacing in accordance with specifications issued June 1982 by the Director of Engineer- ing and the firm' s July 1982 unit price bid; the contract amount to be $89 , 150 . SECTION III . The followingappropriation is made from the General Fund for the fiscal year ending June 30 , 1983 : 4102-709 Primary Highway Reconstruction $52 , 400 Mr. Willis explained that they worked from a list of priorities left over from last year, and some new items from this year. They have trimmed the list down to the ones listed in the proposed resolution and think this is fair. Mr. Shope met with a representative from the Rescue Squad and they came up with $2, 700 to pave their parking lot. They will have to hold a meeting to approve this before we would add it to our list. We have enough money appropriated and a payment to be made to the Rescue Squad. Mayor Sevila felt we could adopt a separate resolution on this and incorporate it into the whole resurfacing program without any problem, however, he would rather hear specifically whether we are going to be repaid, or whether it will be withheld from the town ' s contribution. There followed discussion concerning the amounts appropriated, with Mr. Niccolls explaining that $40, 500 was appropriated in the Budget for street resurfacing under Operations and Maintenance and $50, 000 under Capital Outlays. Mr . Tolbert asked if this company is "on the level" . Mr . Niccolls said it is. Mr. Willis said they did Market Street last year. This brings our streets into excellent condition - by far the best of some of the towns in Northern Vir- ginia - he is proud that Leesburg has the quality streets it has. The resolution was unanimously adopted: Aye : Councilmembers Bos, Gheen, Hill , Tolbert, Willis and Mayor Sevila. Nay: None. 1 _ . MINUTES OF JULY 14 , 1982 MEETING. 10 82-91 - RESOLUTION - AUTHORIZING A CONTRACT FOR ENGINEERING SERVICES FOR DESIGN OF WEST CATOCTIN CIRCLE AND MAKING AN APPROPRIATION. i On motion of Mrs... Hill , seconded by Mr. Willis, the following resolution was proposed (a new business item) : RESOLVED by the Council of the Town of Leesburg in Virginia as follows : i SECTION I . The manager is authorized and directed to enter into a contract on behalf of the town with Bengtson, DeBell, Elkin & Titus for surveying and preliminary engineering ser- vices for West Catoctin Circle in accordance with Proposal No. 82-61 dated July 7 , 1982 . Charges for these services will not exceed $11 , 125. SECTION II . An appropriation is made to the General Fund to Account No. 4102 . 702 Catoctin Circle West Design in the amount of $11, 125 for the fiscal year ending June 30, 1983 . Mr. Gheen assumed this covers the preliminary engineering and survey only and the rest will be considered in sequence. Mr. Tolbert asked Mr. Shope to explain about "the corn is too tall. " Mr . Shope said the corn is too tall -. their instruments are not tall enough to survey. The resolution was unanimously adopted : Aye: Councilmembers Bos, Gheen, Hill , Tolbert, Willis and Mayor Sevila. Nay: None. On motion of Mr. Tolbert, seconded by Mrs. Hill , Council voted unanimously to go into executive session, pursuant to Section 2 . 1-344 of the 1950 Code of Virginia, as amended (a) , Exemption (1) for consideration of matters relating to the filling of a vacancy, ap- pointments and other personnel matters : Aye: Councilmembers Bos, Gheen, Hill , Tolbert, Willis and I/Mayor Sevila. Nay: None. On motion duly made and seconded, Council reconvened. Mayor Sevila nominated Charles A. Bos as Mayor Pro Tempore for the next two-year period - he has done a good job the last several months and has earned the right to serve for a full two- year term. On motion of Mr. Gheen, the nominations were closed. Council voted unanimously to elect : Charles A. Bos as Mayor Pro Tem for the next two years : Aye : Councilmembers Bos, Gheen, Hill, Tolbert, Willis and Mayor Sevila. Nay: None . Mr. Bos reminded Councilmembers that there is a concert on Sunday night - the Paul Hill Chorale. On motion of Mr . Gheen and seconded, the meeting was adjourned. ii jM4— MClerk of tk Council