HomeMy Public PortalAbout1983_05_11 MINUTES OF REGULAR MEETING OF LEESBURG TOWN COUNCIL AND PUBLIC
HEARINGS ON ZONING ORDINANCE AMENDMENTS AND UNIFORM REAL PROP- 2 33
ERTY NUMBERING PLAN, MAY 11, 1983 .
A regular meeting of the Leesburg Town Council was held in the
Council Chambers, 10 West Loudoun Street, Leesburg, Virginia on
May 11, 1983 at 7 : 30 p.m. The meeting was called to order by the
Mayor, with Mr. Tolbert giving the invocation, and followed with
the Salute to the Flag led by Fire Chief Robert Zoldos (in the
audience) . Present were : Mayor Robert E. Sevila, Councilmembers
Charles A. Bos , Edgar L. Coffey, Jr . , Marylou Hill , John W. Tol-
bert, Jr. and Howard M. Willis, Jr. ; also Town Manager John Nic-
colls , Deputy Manager Jeffrey H. Minor, Assistant Manager for Com-
munity. .Devel'opment Marc Weiss and Town Attorney George N .. Martin.
CouncilmemberReginald K. Gheen joined the meeting later in the evening.
PETITIONERS :
Mayor Sevila introduced Mr. Roger Etienne, Democratic candidate
for Sheriff of Loudoun County. Mr. Etienne said there are problems
within the Sheriff ' s Department and the new sheriff must be a per-
son who will see into these problems. There needs to be designa-
tion of authority and the public wants to see more of the County in
person. His goal is primarily to increase public relations through
OD the Police Department and to create an effective and honest de-
NT partment so the people can trust the police - better public rela-
O tions and better police service.
m PUBLIC HEARING ON ZONING ORDINANCE AMENDMENTS :
m
Q Mrs. Hill explained that this is the second part of a two-part
zoning change. Section 3A-3 (b) says zoning lots shall be at least
75 feet wide for detached single-family dwellings and 37 . 5 feet wide
for each unit of a two-family attached dwelling. Section 3A-3 (e) says
side yards shall be at least 10 feet wide, except that side yards are
not required between deuplex units at the party wall. Basically,
this is to allow a duplex lot to be split down the middle so each
family can own its own half of the lot. The Planning Commission
recommended this unanimously. There was no-one to speak for or
against these amendments . The Mayor declared the hearing closed
and deferred action until the next regular Council meeting.
PUBLIC HEARING ON UNIFORM REAL PROPERTY NUMBERING PLAN:
Mr. Niccolls explained that, in the recent past, Council con-
sidered a renumbering plan similar to this and, at the request of
councilmembers, the matter was restudied by the staff and another
proposal prepared.
Mr. Weiss explained that the revised plan is basically being
proposed to correct some defects in the existing system. When the
earlier system was implemented, some property owners refused to
change numbers; numbers had to be assigned out of sequence for a
townhouse project on Dry Mill Road and there is a classic example
of this on Fort Evans Road, where numbers were assigned to an apart-
ment project, thereby not leaving sufficient numbers to be assigned
for a new development next door and other numbers assigned out of
sequence further down the block. There are a number of objectives
for the system, including eliminatim of delays and difficulties for
emergency vehicles, increasing efficiency of mail delivery, reducing
traffic accidents caused by searching for numbers, providing greater
convenience to visitors, decreasing difficulty in maintaining legal
documents, providing for orderly growth and decreasing difficulties
faced by public and private utilities. There have been in the past
and probably will continue to be major objections to a change of
this kind - nobody will deny it will be an inconvenience to change
mailing addresses (there will be a cost involved in changing sta-
tionery and checks) and that there is psychological discomfort in-
volved in changing a number that has been in existence for a long
period of time. This system should be simple, logical and easy to
understand - it should be flexible and able to accommodate growth,
particularly in the annexation area, it should be uniform, expand-
able and the location of buildings and streets should be easily
found. The plan calls for establishment of base lines along King
MINUTES OF MAY 11 , 1983 MEETING.
234
and Market Streets and divides the town into four quadrants - north-
west, northeast, southeast and southwest. Properties will have an
address and quadrant designation. The initial plan proposes start-
ing with the 100 block and going out from that, based on a 100-unit
system. Primarily, it leaves the even and odd numbers on the sides
they are on now and the numbering system will start at the base
point (the intersection of Market and King Streets) with unit num-
bers in the first block and then the second block will begin the
100 numbers, etc . There will be some cost involved in implement-
ing the change - some temporary additional manpower to implement the
system and replacing street signs with new ones. There would be 12
months after adoption of this ordinance for people to actually chang
their address . Under this proposal, the town would be sending an
informational packet to each resident.
Mayor Sevila said the chief proponent of this renumbering syste
is the fire and rescue service in the County. Mr. Zoldos has sent a
letter dated February 23rd concerning this and is here to speak to-
night.
Mr. Robert Zoldos, Fire Chief, said their business is saving
lives and property and they feel it is imperative that the Council
act to change the street numbering system. It is very difficult
to determine where a property is located unless they have a working
knowledge of the street - the numbers are inconsistent. He cited
several streets - Valley View Avenue, Catoctin Circle, Royal Street,
Ayr Street, Wirt Street and Fort Evans Road where this is true.
They realize there is cost involved with businesses and citizens,
but believe if this problem is not addressed now it will get larger
and more expensive to everybody. Purcellvil]e did this recently and
came out very well - they had excellent cooperation from the citizens.
They ask that this be done to help them expedite getting to the peo-
ple who need them. Mr. Bos asked if he could hazard a guess as to
how response time might be improved if this is done in the case of
a major fire where outside companies would be coming in? Mr. Zol-
dos said it would be improved considerably because they could pro-
vide them street maps - they could go to this map and pinpoint the
position.
A letter from Mr. John D. Webb, Chief of the Loudoun County
Rescue Squad, dated February 23rd, supporting the renumbering sys-
tem was read into the record. Mayor Sevila asked that the letter
from Fire Chief Zoldos also be made a part of the record of this
meeting.
Mr. Bill Stout, of 153 Mosby Drive, said he is aware of the recom-
mendations given for changing the street numbering system and feels
there is some validity to this , however, this has to be balanced
against other considerations. You have to give out changes to maga-
zines, have letterheads and_checks`reprinted and they-e_is... _
a lot of confusion - you never get through. For what purpose? Is
it that much of a problem to find address in Leesburg? He personally
has doubts about this - what are we trying to correct? We are throw-
ing confusion into a system that is working. He cited what he con-
siders a wise maxim - "If it ain ' t broke, don 't fix it. " What is
broke?
Miss Patsy Tavenner, of 30 West Loudoun Street, was also op-
posed to this renumbering. She did not see a valid point and felt
it is a very expensive one for everybody in town, for the business
people and for the town. New street signs will have to be put up
and a lot of literature sent out - a lot of people don' t understand
it even then. This is a hardship on older people who can ' t see,
hear or write or who have arthritis and those on a fixed income.
The Fire Department and Rescue Squad do a tremendous job (as do
their wives) and get very little credit, but we have lost our priori-
ties. If we were to have a big fire or a really bad bus accident,
there are not enough volunteers who work here to take care of it.
Most of the problems are in the new developments - very few are in
the old part of Leesburg. If there are problems with certain streets,
then let ' s rename them and give them new numbers , but don ' t do the
whole town. We don ' t know the difference in north, south, east and
west now. It will create a hardship on a lot of senior citizens. It
will create a problem for the Chamber of Commerce and the Museum
Guided Tours. We are playing games.
MINUTES OF MAY 11, 1983 MEETING .
Mayor Sevila closed the public hearing. As to Miss Tavenner s5
comments concerning the old area as opposed to the new area, some
changes have been made that would preserve some of the old system
in the downtown area. It is not possible to save them all and have
a uniform system. As to Mr. Stout ' s comments concerning magazines,
etc. - in essence, it is much like changing residences. The one ad-
vantage is that we have been assured by the postal service that they
will cooperate with us during that first year - they will continue
to deliver mail to both addresses . Most people don ' t have more than
a year ' s supply of stationery around anyway. He deferred this mat-
ter to the next regular meeting for Council action.
PETITIONER:
Mr. Benjamin McDonald, of 114 Valley View Avenue, addressed
Council concerning street maintenance, with particular attention to
the parking area in front of his residence. When the town put in
the road, they left curbing approximately one foot deep and, every
time it rains, the gravel goes down by the old Hirst Lumber Company.
He pulled all the gravel out of the ditch and put it back so they can
park decently. The town came today and put in about 20 shovels full.
He wondered why we spend so much on flood control in town, yet they
00 can ' t get anything done to this parking area . The town says it does
T not own this street, yet today they sent six men to paint lines across
O the bicycle path (three of theadoing the work and three standing
around) . He has tried to get a copy of the town ordinance, but has
OD been unable to get it. Why can ' t they get this road leveled down
00 so they have adequate parking? Why does the town maintain the ditch
Q through the County ' s bicycle path - that should be done with County
taxpayers ' money? Mayor Sevila said all ordinances in the Town Code
are available in the town offices for inspection and perusal at any
time. He referred this matter to Mr. Niccolls to make a report on
this situation.
COUNCILMEMBERS ' COMMENTS :
Mr. Bos reported that the Economic Development Advisory Commit-
tee met this morning and went through a number of items. There is
ongoing work on the marketing and tourism brochures . They began work
this morning on a survey form for local businesses to query them on
their perception of economic development opportunities in town and
what the town might be able to do to encourage existing businesses
to expand. The EDAC considers fostering local businesses just as
important as getting new businesses. This survey should be done in
a couple of months. Council will get a copy of the form just as soon
as it has been developed by the committee. There has been some dis-
cussion of a marketing program for next year - marketing Leesburg as
a decent place to live and locate a business is one of the top three
priorities. We have made a good start on one of the other goals -
the East Market Street study. The committee wants to reassess what
it has done so far and see what their strategies should be for next
year. There is an amount of about $8 , 000 in this year ' s budget,
which was an arbitrary amount for this marketing program - the com-
mittee wants to find out what it can do within that budget and try
it for a year - then come back with some long-range suggestions.
It is difficult to estimate the cost because there are so many things
you can do. One of the things they will probably be doing is working
out some cooperative efforts with the county - get some more exposure
for our money, rather than trying a separate program.
I/ Mrs . Hill reported that they are working on the bathrooms at
the museum - they poured the concrete floor today.
Mrs . Hill also reported that Bernard Carlton came before the
Planning Commission last week, requesting a waiver of public im-
provements for the extension of his building behind 45 South King
Street. This building will face South Street and will be between
the Catoctin Family Practice Building and the oil company - neither
of these buildings have any public improvements. The Planning Com-
mission unanimously voted to waive these improvements . He will
blacktop the driveway.
Mr. Gheen joined the meeting at 8 : 25 p.m.
MINUTES OF MAY 11 , 1983 MEETING.
236
Mr. Coffey reported on the Planning Task Force meetings. Its
purpose is to help the town staff, the Planning Commission and the
Council prepare a Town Plan for Leesburg . The974r.7,Plan needs to
be rewritten or updated to take into consideratti f}/W] aP the town
the past few years and the impending annexation. There have been
two meetings, working a good half day each time on it. They have
received a briefing on what the planning process is all about and
were asked to provide input to formulate a list of issues and oppor-
tunities on what should be addressed . Everyone in attendance con-
tributed to that list. The town staff then broke this list down into
several categories so they can deal with it : (1) environment -
natural and historic resources; (2) people, housing and community
development; (3) jobs; (4) land use and urban design; (5) public
facilities and utilities; (6) transportation. The leaders then
asked the Task Force to put in priority each item under these cate-
gories - this was done by individual ballot, whereby everyone had
input into the process . They then went into review of existing con-
ditions involving some of these categories, with these conditions be-
ing based on some historical and other data provided by the staff.
They will continue this review on May 21st - the objective being to
wrap this up in about six months or a little less . They want to be
careful not to overlook anything and to consider everything. This
is basically where they are now.
Mr. Tolbert reported that the Airport Commission met last Thurs-
day night, with Mr. Minor briefing them on the resolutions before
Council tonight. After lengthy discussion, the Commission endorsed
these resolutions and hopes Council will do likewise. He called at-
tention to the schedule concerning the airport improvements .
Mr. Gheen commented on the budget workshop held last night - he
felt it was a very good (and long) session and another will be held
next week. He urged all citizens of the town who have the time to
study the budget - it is a very important document and, in view of
annexation, there are many new things that the town will be confronted
with that will have to be addressed. There are bound to be some dis-
agreements and conflicts, however, he believes the council, the
staff and the committees can work to the best interest of everybody
in Leesburg. It is impossible to enlighten the public to everything
that is going on and they could do this themselves - this would be
an effort to help Council make some of the decisions in the future.
Mayor Sevila agreed with this. We consider the adoption of the bud-
get the single-most important thing we do each year. It contains
not only how we intend to spend the taxpayers ' money, but it con-
tains many policy statements on the way council hopes it is direct-
ing the town - we can do a better job if we have input from the citi-
zens.
MAYOR' S REPORT:
Mayor Sevila said he welcomed Roy Rogers to town last Saturday -
he was a gracious guest and put on quite a program for the town.
He entertained about 4 , 000 of our citizens in fine style.
He brought to Mr. Niccolls ' attention a parking problem on North
Wirt Street.
He thanked councilmembers for their excellent reports tonight.
MANAGER' S REPORT:
Mr. Niccolls called attention to the written Activity Report
delivered on Monday.
He reminded Council that the dedication ceremony and open house
is scheduled at the new Water Treatment Plant for Saturday, June 25th.
It is hoped there will be opportunity for interested citizens to par-
ticipate in tours that will be conducted by Plant personnel and then
perhaps have some refreshments .
83-0-15 - ORDINANCE - AMENDING SECTION 4-19 OF THE TOWN CODE.
On motion of Mrs . Hill, seconded by Mr. Willis, the following
ordinance was proposed :
MINUTES OF MAY 11, 1983 MEETING.
237
ORDAINED by the Council of the Town of Leesburg in Virginia
as follows :
SECTION I . Section 4-19 of the Town Code is amended to read
as follows :
Sec . 4-19 . Running at large.
A dog ' s owner or custodian shall not permit it to run at
large, roam or self-hunt in the town off the property of the
owner or custodian while not under the owner ' s or custodian' s
immediate control.
SECTION II . This ordinance shall be effective on its passage.
Mrs. Hill wondered if the effective date should be delayed in order
to get word out that this ordinance has been changed. Mayor Sevila
didn 't feel we have made anything illegal that wasn ' t already il-
legal - this is designed primarily to include the custodian of the
dog, but to proscribe the same activities and to make this ordinance
a bit more enforceable. Mr. Martin said they tried to accomplish
this - it follows the language of the Code substantially. Mayor
00 Sevila said it places limitations on the same activities as origi-
CT nally contained in the ordinance adopted in 1978 , so he didn' t feel
O a great deal of notice is required. The ordinance was unanimously
m adopted:
OD Aye : Councilmembers Bos, Coffey, Gheen, Hill , Tolbert, Willis
Q and Mayor Sevila.
Nay : None.
83-59 - RESOLUTION - REQUESTING THE STATE OF VIRGINIA TO HONOR LEES-
BURG' S HUD-ISSUED MULTI-YEAR COMMUNITY DEVELOP-
MENT BLOCK GRANT.
On motion of Mr. Tolbert, seconded by Mrs. Hill , the following
resolution was proposed :
WHEREAS, the Commonwealth of Virginia has responsibility for
administering the small cities community development block
grant program; and
WHEREAS , the Town of Leesburg was awarded a community develop-
ment block grant on June 21, 1981 on a three-year basis--1981 :
$450 , 000 ; 1982 : $450 , 000 and 1983 : $450 , 000--for the South
Harrison Street Community Development project; and
WHEREAS , the Town of Leesburg is actively implementing this
project :
THEREFORE, RESOLVED by the Town of Leesburg in Virginia as
follows :
The Commonwealth of Virginia is requested to honor the HUD
multi-year funding commitment and allocate $450, 000 for pro-
gram year three as shown in this resolution.
Mayor Sevila said we are merely reaffirming our commitment to the
project and requesting that the commitment to us be honored. Mr .
Bos said the project is going well and is really an attraction and
a credit to the town. Some of the proposals are intriguing and ex-
citing - it is a big improvement to that area. The staff involved,
as well as Council, deserves recognition for that effort. Mayor
Sevila agreed and complimented Mr. Weiss on the excellent job he
is doing on this project. The resolution was unanimously adopted:
Aye : Councilmembers Bos , Coffey, Gheen, Hill, Tolbert, Willis
and Mayor Sevila.
Nay: None.
q MINUTES OF MAY 11, 1983 MEETING.
23 S 83-60 - RESOLUTION - AUTHORIZING LEASE OF LEESBURG MUNICIPAL AIRPORT
PROPERTY TO THE FEDERAL AVIATION ADMINISTRATION.
On motion of Mr . Willis, seconded by Mr. Tolbert, the following
resolution was proposed after a brief explanation by Mr. Niccolls :
WHEREAS, the town submitted a proposal to the Federal Avia-
tion Administration for the lease of a 12 , 000 sq. ft. build-
ing to be constructed at Leesburg Municipal Airport, and used
as an Automated Flight Service Station; and
WHEREAS , the Federal Aviation Administration accepted said
proposal :
THEREFORE, RESOLVED by the Council of the Town of Leesburg in
Virginia as follows :
The mayor shall execute on behalf of the town a lease between
the town and the United States of America (Federal Aviation
Administration) for a completed building of 12 , 000 square
feet configured, subdivided, finished and equipped in accord-
s ance with the mutually approved design, plans and specifica-
tions for the facility to be situated on a tract of ground
within the limits of Leesburg Municipal Airport at an annual
rent of $129 , 600 . The terms and conditions of the lease shall
be the same as those found in the lease submitted by memorandum
to the Mayor and Council dated April 29, 1983 , subject to the
following additions :
(a) The tenant shall pay for all utilities, heat and
light;
(b) The town shall be authorized to sell or use in any
way excess heat captured from the operation of the
Automated Flight Service Station facility.
Mr. Niccolls said the original proposal to FAA was based on a 30-
year
bond issue issuance, Our proposal was for $10 . 80 per square
foot (roughly $1, 080 per month) and incorporated a qualification
as to the rent - if the town ' s actual costs for constructing the
building were less than our estimates, the $10 . 80 rate would be
commensurately reduced. The present lease is for 20 years and is
for $10 . 80 per square foot; thereafter , for years 2021 through 2040
a $3 . 00 rate. The difference is that the $10. 80 20-year initial rate
is on a modified gross rent basis - we are obligated to provide fire
and casualty insurance on the building and to perform full mainte-
nance service, including light bulb changing. In the years 2021
through 2040 , the lease would revert to a net net lease, the tenant
being responsible for all maintenance services and insuring the
building. In the second 20-year period, there will be substan-
tially more maintenance activity than in the initial 20-year period.
This lease is modified somewhat from our original proposal - it does
not incorporate the provision that the rent would be reduced based
on the actual cost of construction of the building (costs unknown) .
During the recent negotiations, the contract has been modified in
the town ' s favor in several ways. The waste heat concept was added -
we learned that the building will generate more heat energy than can
be utilized by the building for heat purposes - the surplus heat can
be transferred to the terminal facility and used for space heating
purposes there. They have eliminated the adjustment clause in the
contract - the $10 . 80 rate for the first 20 years is firm no mat-
ter what our costs for the buildings are, so any savings in the
construction costs will directly accrue to the town and the rent
stays the same. They have eliminated audit provisions from the
lease; they have eliminated the provision in the RFP for a build-
ing superintendent (this can be done through town personnel) . The
town also added a prompt payment stipulation. There was nothing
added into the lease in other terms that were in FAA' s favor. The
20-year plan is preferable because the FAA assumes all expenses in
20 years in an aging building and we won ' t know in that period the
janitorial and maintenance expenses - they could easily add up to
the $80 , 000 spread between the $3 . 00 and the $10 . 80 per foot. The
$3 . 00 rate is then, for all practical purposes, all surplus uncom-
mitted revenue to the town at that time. For these reasons, they
recommend the adoption of the lease provisions for the two 20-year
cycles.
MINUTES OF MAY 11 , 1983 MEETING .
239
Mrs . Hill asked when it is expected that we will sign the
lease? Mr. Minor said we will have to meet with the Virginia De-
partment of Aviation to approve it and it will have to be retyped.
This will take about two weeks. The FAA has indicated they would
be willing to come and participate in the ceremony and there will
be a ground-breaking ceremony too. It is up to Council, but execu-
1 tion will be in two or three weeks. Mayor Sevila said Congressman
Wolf would like to be a part of any ceremony we have - he thinks
there should be one.
Mr. Coffey asked if there is anything in the lease that speaks
II of alterations or additions during this period of time? Mr. Nic-
cols said they would be done at their expense and the Town could
require their removal at the end of the lease. If they wanted to
enlarge the building by 50 percent, that would take a new lease.
Mayor Sevila was disappointed that they could not negotiate a ren-
tal rate for after September 2004 - he appreciated Mr. Niccolls '
and Mr. Minor ' s efforts on this . Mr. Bos said we should keep the
perspective that this will add 60 to 70 jobs in the beginning and
over 100 eventually - this will benefit the town in terms of de-
velopment and commercial base at the airport. Mayor Sevila felt
this is the culmination of a lot of hard work and effort by council
OD and staff - this is a significant moment. This will have a great
deal of meaning in the future to the town and its economic develop-
0 ment. The resolution was unanimously adopted :
OD m Aye : Councilmembers Bos, Coffey, Gheen, Hill, Tolbert, Willis
and Mayor Sevila.
Q Nay : None.
83-61 - RESOLUTION - AUTHORIZING A CONTRACT WITH BALLOU AND JUSTICE
FOR THE DESIGN OF A COMBINED AUTOMATED FLIGHT
SERVICE STATION AND AIRPORT TERMINAL.
On motion of Mr. Willis, seconded by Mr. Bos, the following
resolution was proposed:
I
WHEREAS, the Town of Leesburg and the United States of America
(FAA) have entered into an agreement for the FAA to lease an
automated flight service station to be constructed by the town;
and
WHEREAS, Janelle Aviation has submitted a letter of intent to
pay the town rent equal to 75 percent of the annual debt ser-
vice on the airport terminal ; and
WHEREAS, the architectural , engineering firms interviewed to
provide consulting services for these facilities recommend
combining the flight service station and terminal into a
single facility; and
WHEREAS, following the competitive negotiation procedure out-
lined in the town ' s officially adopted Purchasing Manual, the
firm of Ballou and Justice located in Richmond, Virginia has
been adjudged to offer the best proposal for professional ser-
vices :
THEREFORE, RESOLVED by the Council of the Town of Leesburg in
Virginia as follows :
' SECTION I . The manager shall enter into a contract in an a-
mount not to exceed $92 , 230 with Ballou and Justice, a part-
nership of architects and consulting engineers of Richmond,
Virginia, for professional services in connection with de-
sign of an automated flight service station and airport ter-
minal to be located at Leesburg Municipal Airport. The form
of the contract shall be based on the American Institute of
Architects Standard Form of Agreement Between Owner and Architect
(1977 edition, AIA Document B-141) , amended as necessary to
incorporate the town ' s Request for Proposal issued April 13,
1983 and Ballou and Justice ' s Statement of Qualifications, Pro-
posal and Professional Fee Letter Amendment dated May 4 , 1983.
MINUTES OF MAY 11, 1983 MEETING .
240
SECTION II. Appropriations to remain in effect until the
project is complete are made from unappropriated balance
of the Airport Capital Project Fund to the accounts and in
the amounts shown below:
Flight Service Station Design,
Account 8300 . 703 $74 , 500 . 00
Terminal Facility Design,
Account 8300 . 705 17 , 750 . 00
Mayor Sevila asked which budget these funds come from? Mr . Nic-
colls explained that this will come from the bond funds and will
be on hand on May 24th - though the funds aren ' t there now, the
anticipated revenue is . The appropriation is made during the 1983
fiscal year, but it is a continuing appropriation into the next
fiscal year. As the audit is done, you will see the expenditures
listed within a particular fiscal year and broken out by that year.
The resolution was unanimously adopted
Aye : Councilmembers Bos, Coffey, Gheen, Hill, Tolbert, Willis
and Mayor Sevila.
Nay: None.
83-62 - RESOLUTION - OPPOSING U. S . DEPARTMENT OF TRANSPORTATION
DESIGNATION OF ROUTE 7 FOR GENERAL USE BY TWIN
TRAILER AND OTHER LARGE TRUCKS .
On motion of Mrs . Hill , seconded by Mr. Coffey, the following
resolution was proposed :
WHEREAS, the United States Department of Transportation has
designated a list of 1727 miles of roads other than inter-
state in Virginia for use by twin trailers and larger trucks;
and
WHEREAS, Route 7 between Alexandria and Winchester is include
in this designation which would allow the twin trailers and
larger trucks to enter onto town streets :
THEREFORE, RESOLVED by the Council of the Town of Leesburg
in Virginia as follows :
The Town of Leesburg is opposed to the designation of Route 7
in Loudoun County as a road that should be opened to twin
trailer and larger trucks . A copy of this resolution is to
be forwarded to the appropriate federal and state agencies
for inclusion in public hearing comments.
Mayor Sevila asked if we know whether or not Purcellville and Round
Hill have done anything on this? It was not known, but the County
has acted on it. Mr. Gheen said the State has objected - the High-
way Department has entered into this and it included Loudoun County.
Mr. Bos said it seems inappropriate toihave this size vehicles on
two-land roads, especially where they go through residential towns.
Mayor Sevila said this has been on our agendas for at least three
times and he felt it accurately reflects the sentiments of each and
every citizen in this town who regularly uses Route 7 . Everyone is
basically opposed to this whole concept. The resolution was unani-
mously adopted :
Aye : Councilmembers Bos, Coffey, Gheen, Hill , Tolbert, Willi
and Mayor Sevila.
Nay: None.
PROPOSED RESOLUTION REPEALING RESOLUTION 83-43 AND SHOWING INTENT
OF COUNCIL TO ACCEPT PARK AREA DEDICATION FROM
DEVELOPER OF SILVER OAKS SUBDIVISION.
On motion of Mrs. Hill, seconded by Mr . Bos, the following
resolution was proposed:
WHEREAS , on March 3 , 1983 the Planning Commission approved
the preliminary plat of Silver Oaks Subdivision which in-
cluded two park sites, Site A and B; and
MINUTES OF MAY 11 , 1983 MEETING .
WHEREAS, the Planning Commission has recommended that coun-
241
cil accept all of park site A to the east of Shenandoah
Street, Rockbridge Drive and Halifax Place as shown on the
approved preliminary plat of Silver Oaks Subdivision:
THEREFORE, RESOLVED by the Council of the Town of Leesburg
in Virginia as follows :
SECTION I . Resolution No. 83-43 is repealed.
SECTION II . The council intends to accept for public use
and maintenance the portion of park site A to the east of
Shenandoah Street, Rockbridge Drive and Halifax Place as
delineated on the approved preliminary plat of Silver Oaks
Subdivision.
Mr. Tolbert said he could not support this resolution - it appears
they are subsidizing these developers to do something like this .
If we are going to do something of this kind, let ' s do something
worthwhile for the community. Mr. Coffey had a problem with this
also - he felt the town would be committing the taxpayers to the
cost of maintaining the area and eventually the town would be re-
QJ quested to provide picnic and recreational facilities. There would
Cr be some loss of revenue to the town, although small . This park area
o would be used primarily by the people living in that area, with lit-
OD tle or no use by the majority of the citizens of the town. He also
felt that acceptance by the town would be providing some sort of
CD taxpayer ' s subsidy to the developer and/or the property owners in
Q the subdivision. This open space should remain a part of that sub-
division since dedicated open space, under the cluster concept,
is a trade-off for allowing for smaller lots, and this open space
would be needed by the property owners for their children to play,
etc . This cost should be the responsibility of those property owners.
Mr. Coffey suggested a study, to be incorporated with the Comprehensive
Plan, to consider a nice centrally located park, utilizing natural re-
sources of a stream through town, whereby a lake might be utilized,
with canoeing, fishing, ducks, etc . - perhaps a swimming pool for
the public and a refreshment stand, as well as an athletic field
for ball games and other sports and maybe an amphitheater for con-
i certs. All of this could be controlled security-wise during the
daytime hours. Yes , this costs money but, at the same time, the
study could include some appropriate fees to help support mainte-
nance of such an undertaking. We should put our efforts into one
nice park and let these small areas be basically controlled and
the responsibility of the people living in the immediate area.
He could not support the acceptance of either Site A or B.
At the request of Mayor Sevila, Mr. Niccolls pointed out on the
map the location of this particular area - most of it is in the flood
plain.
Mr. Gheen said he had previously recommended against this but,
now that the Planning Commission has changed its recommendation, he
is inclined to support it - he wants QQ upport the Planning Com-
mission and maybe, as a justification,%t 'his park does border on the
west side of Sycolin Road for a considerable distance, there is a
possibility that it could be used by people outside this cluster de-
velopment. As a matter of principle, he feels that, in this type of
development, there should be park land which is owned by the citi-
zens association to be developed for that. He is supporting the
Planning Commission on this resolution.
Mr . Bos said it is timely for Council to think about the park
needs of the town and to reach a consensus as to how to implement
this. He is personally in favor of the small parks spread through-
out the town - for example, the Rotary Park behind his house is
jammed when the weather is nice. There is better control of the
small parks - this allows the town to control the kind of equip-
ment, how it is used and certain parameters it couldn ' t control
in a specific housing development. His view and concept is to have
several levels of use and several levels of ownership and maintenance.
The cluster developments with their own open spaces serve a certain
need. The town could control , in its own way, several small park
sites. He will support this resolution.
MINUTES OF MAY 11, 1983 MEETING.
242 Mayor Sevila said many of Mr. Coffey' s concerns are similar
to his own. There is a need for an inventory of park land that
might be available for inclusion in a linear park system. How-
ever, before such a plan is available, _we are really having a
parcel of ground, the utility of which nobody has assessed, thrust
upon us by a developer ' s decision. It has been said that sometime
in the future it might be linked up with other park areas, but it
appears this is merely a possibility. With cluster development,
which may encourage developers to set aside park land and dedicate
it to the town, we may lose the ability to dictate and instead be
dictated to as to where these local parks will be. He feels we do
want a network of local parks, perhaps in conjunction with or as a
part of an overall park system that may include a large central park
His fear is that, once we accept this park land, it may be impos-
sible to get rid of it in a constructive way. A negative vote on
this would force the developer to include it in the common grounds
of his homeowners ' association. It would be easier for the town
at a future time, if we discover this would fit in nicely with a
linear park system or something similar - we would still have the
ability to acquire it - a homeowner ' s association faced with mainte-
nance costs would gladly deed it over to us. He hoped a negative
vote would encourage us to speed up our consideration of overall
flood plain linear park inventory and assess the town ' s needs for
parks. He will vote against the resolution.
Mr. Willis agreed with the Mayor, Mr. Coffey and Mr. Tolbert.
Mr. Coffey recommended that Council not accept for public use
and maintenance Park Site A or B . He is not opposed to small park
areas, but he didn' t feel we necessarily need to be in control of
every little parcel of land open for use - let the people in the
area in which they are located have a little control over what they
want to do. The resolution was defeated by a vote of 5 to 2 :
Aye: Councilmembers Bos and Gheen.
Nay: Councilmembers Coffey, Hill , Tolbert, Willis and
Mayor Sevila.
83-63 - RESOLUTION - REPEALING RESOLUTION 83-43 AND SHOWING INTENT
OF COUNCIL NOT TO ACCEPT PARK AREA DEDICATION
FROM DEVELOPER OF SILVER OAKS SUBDIVISION.
On motion of Mr. Willis, seconded by Mr. Coffey, the following
resolution was proposed and adopted by a vote of 6 to 1 :
WHEREAS, on March 3, 1983 the Planning Commission approved the
preliminary plat of Silver Oaks Subdivision which included two
park sites, Site A and B:
THEREFORE, RESOLVED by the Council of the Town of Leesburg in
Virginia as follows :
SECTION I . Resolution No. 83-43 is repealed.
SECTION II . The council shall not accept for public use and
maintenance any portions of park sites or open space, other
than streets and utility easements, as shown on the approved
preliminary plat of Silver Oaks Subdivision.
Aye : Councilmembers Coffey, Gheen, Hill , Tolbert, Willis and
Mayor Sevila.
Nay : Councilmember Bos .
83-64 - RESOLUTION - APPROVING A SCHEDULE FOR COMPLETION OF PUBLIC
IMPROVEMENTS FOR THE CARRVALE SUBDIVISION.
On motion of Mrs. Hill , seconded by Mr. Coffey, the following
resolution was proposed :
WHEREAS, the public improvements for Sections 1 , 2 and 3 of
Carrvale Subdivision and the Cattail Branch Sewage Pumping
Station that serve Carrvale Subdivision have not been in-
stalled within the time limits outlined in the contracts for
public improvements; and
MINUTES OF MAY 11 , 1983 MEETING.
243
WHEREAS, on several occasions council has allowed additional
time for completion of these improvements in accordance with
schedules submitted by International Pavilion Company; and
WHEREAS , International Pavilion Company has not fully com-
plied with the schedules submitted to the town:
THEREFORE, RESOLVED by the Council of the Town of Leesburg
in Virginia as follows :
SECTION I . The schedule submittedito the town by International
Pavilion Company dated May 3 , 1983 showing completion of pub-
lic improvements in the Carrvale Subdivision and the Cattail
Branch Sewage Pumping Station on or before June 30, 1983 is
approved.
SECTION II . The director of engineering is to make a final
inspection of the public improvements and Cattail Branch Sew-
age Pumping Station on June 30 , 1983 and report these find-
ings to the council at the Public Works Committee meeting on
July 6 , 1983 to determine if council should proceed with
necessary legal action to assure the improvements are in-
OD stalled.
Nt
CD Mr. Gheen asked how long Carrvale has been in default? Mayor Sevila
OD
said October 1982 was the last deadline agreed to by:Council. Mr.
Niccolls said there were several extensions prior to that. The reso-
m lution was unanimously adopted :
Q
Aye : Councilmembers Bos, Coffey, Gheen, Hill , Tolbert, Willis
and Mayor Sevila.
Nay : None.
83-65 - RESOLUTION - MAKING AN APPROPRIATION FOR THE FISCAL YEAR
ENDING JUNE 30 , 1983 .
On motion of Mrs. Hill , seconded by Mr. Coffey, the following
resolution was proposed:
WHEREAS , the Town of Leesburg and the County of Loudoun have
entered into an agreement to share the cost of surveying the
new annexation land:
THEREFORE, RESOLVED by the Council of the Town of Leesburg
in Virginia, as follows :
An appropriation is made from the general fund unappropriated
balance to Account No. 1204 . 303 , Surveys, in the amount of
$6 , 325 . 00 for fiscal year 1983 .
Mrs . Hill said the County and the Town are each paying one-half of
this cost. Mr. Niccolls said the town is paying 50 percent of the
cost of surveying additional land requested by a property owner whose
property was being split by annexation - the property owner will pay
the other half . The resolution was unanimously adopted:
Aye: Councilmembers Bos, Coffey, Gheen, Hill , Tolbert, Willis
and Mayor Sevila .
Nay : None.
83-66 - RESOLUTION - RECOGNIZING MUNICIPAL CLERK'S WEEK.
On motion of Mr. Willis, seconded by Mr . Bos, the following
resolution was proposed and unanimously adopted:
WHEREAS , the office of Municipal Clerk is the historical
mainstay in local government, entrusted with the dual re-
sponsibility of preserving the past and using modern tech-
nology to access that information for the future; and
MINUTES OF MAY 11 , 1983 MEETING.
244
WHEREAS, the Municipal Clerk ' s role is multifaceted, accom-
plishing several key responsibilities which directly con-
tribute to the steadfast qualities of local government; and
WHEREAS, the Municipal Clerk serves as a conscientious and
progressive public servant providing a harmonious connection
between the local governing body and the citizenry; and
WHEREAS, the Municipal Clerk ' s reflective manner towards pro-
fessional development through continued education participa-
tion is a vital advancement in today ' s world; and
WHEREAS, it is therefore appropriate to appraise the profes-
sional attributes and capabilities of the Municipal Clerk and
recognize their important purpose and function in our ever-
changing society:
THEREFORE, RESOLVED by the Council of the Town of Leesburg in
Virginia as follows :
The week of May 8-14 , 1983 is recognized as "Municipal Clerk ' s
Week" in recognition of the Municipal Clerk ' s ability to ap-
propriately respond to the changes of today with forethought
for the future of this historic office and its public ser-
vice to the local citizen.
Aye : Councilmembers Bos, Coffey, Gheen, Hill, Tolbert, Willis
and Mayor Sevila.
Nay : None.
Mr. Coffey called to attention the fact that our Police Chief,
Jimmy Kidwell, was honored by being named "Law Enforcement Officer
of the Year" by the Optimist Club of Purcellville. He is to be
commended.
On motion of Mr. Gheen, seconded by Mr. Tolbert, the minutes
of the meeting of March 23 , 1983 were approved as written:
Aye : Councilmembers Bos, Coffey, Gheen, Hill, Tolbert, Willis
and Mayor Sevila.
Nay: None.
It is noted that Mr. Gheen had questioned the above-mentioned min-
utes concerning a resolution to accept park sites in Sycolin Forest
Subdivision. However, since another resolution has been adopted
tonight regarding this matter, he could see no purpose in rehashing
this. Mayor Sevila commended Mr. Gheen for his careful reading of
these minutes - this has resulted in bringing this matter back for
further action tonight.
Mayor Sevila declared a five-minute recess, after which Mr.
Jim Haynes presented a 15-minute narrated slide program on what an
airport can contribute to the community and what related businesses
can mean. The meeting was then reconvened.
83-67 - RESOLUTION - ADOPTING A DEVELOPMENT PLAN FOR LEESBURG MUNICI-
PAL AIRPORT.
On motion of Mr. Tolbert, seconded by Mr. Bos, the following
resolution was proposed :
WHEREAS , no locally adopted development plan exists for Lees-
burg
Municipal Airport; and
WHEREAS, the development plan for the airport dated September
17 , 1975, adopted by the Federal Aviation Administration,
represents more than $8 . 5 million in construction costs and
includes undesirable features such as a cross wind runway; and
WHEREAS, the Airport Layout Plan and Development Program recom-
mended by the Council and Airport Commission ' s consultant,
Simat, Helliesen & Eichner, Inc . , incorporates a realistic
phased development program for the airport; and
MINUTES OF MAY 11, 1983 MEETING.
245
WHEREAS, this plan will permit the operation of Leesburg
Airport to continue on a self-sustaining basis and will
not require general fund tax support; and
WHEREAS , the annexation land area agreed to by the town and
county was enlarged around the airport to accommodate a fu-
ture runway extension; and
WHEREAS , an approved development plan is essential to the
current town plan for the annexation territory and to pro-
tect the area surrounding the airport from conflicting land
uses; and
WHEREAS, the proposed Airport Development Plan will greatly
enhance the economic development potential of the airport;
and
WHEREAS, the Leesburg Airport Commission has endorsed this
plan :
THEREFORE, RESOLVED by the Council of the Town of Leesburg
in Virginia as follows :
CD
Nt SECTION I . The Airport Layout Plan, Terminal Layout Plan,
O Approach and Vicinity Plan, Demand Capacity Analysis and
OD Airport Development Plan contained in the document entitled
Market Analysis/Planning Study for Leesburg Municipal Airport,
OD dated March 23, 1983 are adopted as elements of an official
Q plan for Leesburg Municipal Airport.
SECTION II . The manager shall transmit a copy of this resolu-
tion to the Federal Aviation Administration and Virginia De-
partment of Aviation.
Mrs. Hill said she supports this Airport Master Plan - it states it
will not cost the taxpayers any money, so she is satisfied with it.
' This adopts only a few sections of the report and her questions were
in other sections not being adopted . Mr. Bos supported it whole-
heartedly - it is past due. The airport ' s future looks bright -
much more so than several years ago. This plan, along with a good
cooperative agreement with a successful and progressive operator
earmarks a good future for the airport. He supports it. Mr. Gheen
supported it - it seems reasonable. Mr. Willis was whole-heartedly
behind it. Mr. Coffey supported it and felt it is very much in line
with some of the planning for the annexation area, particularly with
some of the sewer facilities, etc. to be put in. Mr . Tolbert sup-
ported it - twice. Mrs. Hill asked when we anticipate signing the
lease on the terminal facility? Mr. Niccolls said it will be a few
more weeks . Now that we have the FAA lease, we will develop a lease
with Janelle and proceed on that. Mayor Sevila fully supports it -
he feels we are really doing some great things at the airport and
this is one more step in that direction. Mr. Gheen said it is cer-
tainly a long way from the original Godfrey Field. The resolution
was unanimously adopted :
Aye : Councilmembers Bos, Coffey, Gheen, Hill, Tolbert, Willis
and Mayor Sevila.
Nay: None.
On motion of Mr. Tolbert, seconded by Mr. Coffey, the meeting
was adjourned at 10 : 15 p.m.
ayor
/&4 iq//�
Clerk of`the Council