HomeMy Public PortalAbout1983_06_22 ' MINUTES OF REGULAR MEETING OF LEESBURG TOWN COUNCIL, JUNE 22 , 1983.
A regular meeting of the Leesburg Town Council was held in 277
the Council Chambers, 10 West Loudoun Street, Leesburg, Virginia
on June 22 , 1983 at 7 : 30 p.m. The meeting was called to order by
Mayor Pro-Tem Bos, with Mr. Tolbert giving the invocation, and fol-
lowed with the Salute to the Flag led by Mr. Willis. Present were:
Mayor Pro-Tem Charles A. Bos, Councilmembers Edgar L. Coffey, Jr. ,
Reginald K. Gheen, John W. Tolbert, Jr. and Howard M. Willis, Jr. ;
also Town Manager John Niccolls, Deputy Manager Jeffrey H. Minor
and Town Attorney George M. Martin. Absent from the meeting were
Mayor Robert E. Sevila and Councilmember Marylou Hill .
On motion of Mr. Tolbert, seconded by Mr. Coffey, the minutes
II
of the regular meeting of April 27 , 1983 were unanimously approved
as written :
Aye : Councilmembers Coffey, Gheen, Tolbert, Willis and
Mayor Pro-Tem Bos .
Nay : None.
On motion of Mr. Tolbert, seconded by Mr. Coffey, the minutes
of the regular meeting of May 11, 1983 were unanimously approved
as written :
OD
Aye : Councilmembers Coffey, Gheen, Tolbert, Willis and
Mayor Pro-Tem Bos.
o Nay : None .
OD
(n COUNCILMEMBERS ' COMMENTS :
� Q Mr. Gheen said he attended the BZA meeting last night and met
Mr. Hanrahan, the new member of the Board. He also wondered if any
letter or resolution of appreciation has been presented to Mr.
Spunar for his service on BZA.
Mr. Willis noted there was a nice article on Manassas Airport
1 in the Post this morning - it ' s a shame they couldn 't have mentioned
I/ Leesburg as well .
Mr. Coffey said he believed most councilmembers attended the
Town Plan Task Force session last Tuesday - Council, Planning Com-
mission and the Task Force are reviewing goals, objectives, etc.
for the Comprehensive Plan. There will be another session on June
28 from 4 to 8 p.m.
Mr. Tolbert asked if anything can be done about the parking of
tourist buses in the Museum area? There seems to be room for two,
but the third one is a problem - getting out of the parking lot is
almost impossible. He thought there might be room for one on the
far side where you cut across to the Museum. Mr. Bos asked if we
have any long-term plans for this? Mr. Niccolls said we will have
a little study completed on this and put it on an agenda soon.
Mayor Pro-Tem Bos said Mr. Sevila is on a short vacation in
South Carolina and Mrs . Hill called to say she had just come in
from jury duty.
The Board of Architectural Review met last Monday and approved
some applications for some routine signs.
Mr. Minor announced at the last committee meeting that the State
I/ Water Control Board has approved our EPA grant in the new revised
amount of $6 , 038 , 000 . Mr. Niccolls said the grant referred to is
for STEP III , construction. STEPS I and II were the planning and
engineering stages respectively. There is an announcement in the
packet tonight of additions made to both our STEP I and II funding,
one about $43 , 000 . During the course of the work, additions were
made for supplemental studies during the planning phase (four years
ago) and we are now being reimbursed for the additional work. There
was also additional design work in the STEP II phase. So this is
$43, 000 that was not budgeted.
MINUTES OF JUNE 22 , 1983 MEETING .
278 MANAGER' S REPORT:
(a) Mr. Niccolls reported that we have had two resignations
in the Police Department - Investigator Robert Bangle and Corporal
Robert Berns. Recruitment to fill those two positions, as well as
the two new patrolmen positions in the 1984 budget, is currently
underway. There are a number of promotional opportunities, as
well as new appointments, available in the Police Department. While
we don ' t like to see experienced officers leave, it does open up
some promotional opportunity for others .
(b) The street numbering technician positions have been filled
and that work will begin in July.
(c) Everyone is aware of the decision by Storer Cable to plac
the Leesburg system on the market for sale. The ordinance under
which the franchise was awarded provides that assignment or sale of
the franchise cannot be made without Council ' s approval, ths;tappro-
val cannot be unreasonably withheld and there are some grounds speci-
fied in the ordinance that must be met. If a sale is consummated,
this matter will be coming to the town. Everyone is speculating that
the Loudoun franchisee might buy this system, but this is not firm.
We will have an evaluation plan in place in a matter of days and will
copy it out to Council . A draft of a proposed plan has been circu-
lated among the department directors and we have received a couple
of helpful suggestions already.
(d) Jeff and the team doing the Flight Service Station project
met with the architectural firm today to review the site plan and
the floor plan for the station. They have given a great deal of
thought to the location of the building and come up with a good so-
lution to all the different circulatory problems of combining the
flight service station facility and the terminal facility, particu-
larly on that site - there were some slopes to contend with. They
have come up with a site for the flight service station more or less
behind or east of the hangars - the terminal would be toward the south
and the flight service station on the east end of the building. The
buildings would be connected, but there would be a foyer separating
them. This is an interesting solution and is being reviewed now by
our staff. Next week they will meet with the FAA architects and
specialists on location and floor plan (we have nothing to say about
that) . They think the FAA will like the appearance of the site se-
lected - it will be a nice architectural feature at the Airport.
They propose a circular drive around the front and associated parking
for handicapped and will be locating the main parking facility on
the north side of the present access road, with some auxiliary park-
ing on the left for the terminal . He is pleased with the appearance.
(e) They are in the process of working up lease documents for the
proposed market square project in the South Harrison Street neighbor-
hood. A draft lease was submitted by those proposing this project
and has been sent to a specialist in shopping center leases with
Hazel, Beckhorn and Hanes and they have come back with substantial
comments for revisions and improvements. They will be meeting with
the proponents shortly and hope to get it in Council ' s hands soon.
Market Square Partnership has some exciting and more detailed plans
they want to share with Council soon.
(f) He reminded that the Water Treatment Plant dedication
is scheduled for 11 : 00 A.M. on July 16th.
(g) Catoctin Circle//construction has begun. The Public Works
Department has accomplished much of the preliminary work on the
school bus loop.
(h) An ongoing and long-term project has been the correction
of illegal or improper cross-connections on the water system - this
is being done under State law mandate. Andy reports about two-thirds
of these have been completed .
(i) We have a recommendation on a firm for the airport exten-
sion sewer engineering contract.
(:j) The semi-annual primary and other street inspection re-
vealed no deficiencies - this shows Leesburg ' s streets are in pretty
good order.
MINUTES OF JUNE 22 , 1983 MEETING .
Mr. Tolbert suggested that some type of appreciation be
279
presented to Investigator Bangle and Corporal Berns.
83-83 - RESOLUTION - AUTHORIZING AN AGREEMENT, APPROVING A PERFORMANCE
GUARANTEE FOR INSTALLATION OF PUBLIC IMPROVE-
1 MENTS AND APPROVING WATER AND SEWER EXTENSION
FOR SILVER OAKS SUBDIVISION.
On motion of Mr. Willis, seconded by Mr. Tolbert, the follow-
1 ing resolution was proposed :
RESOLVED by the Council of the Town of Leesburg in Virginia
as follows :
SECTION I . The manager is authorized to execute an agreement
for installation of public improvements (Form PC-2) for Sil-
ver Oaks Subdivision.
SECTION II . The extension of municipal water and sewer works
for Silver Oaks Subdivision is approved in accordance with
Sections 15-9 and 19-13 of the Town Code.
W SECTION III . A bank set-aside agreement in the amount of
t $727 , 900 guaranteeing installation of public improvements
O in Silver Oaks Subdivision is approved conditioned upon:
(a) approval of construction drawings by the Director of
OD Public Works and (b) approval of the form of the contract
OD for public improvements, water and sewer extension permits
Q and set-aside agreement by the town attorney.
Mr . Bos said we have used this form in the past - it is good se-
curity for the town and is a flexible arrangement for the developer
at the same time. The resolution was unanimously adopted:
Aye : Councilmembers Coffey, Gheen, Tolbert, Willis and
Mayor Pro-Tem Bos .
Nay: None.
83-84 - RESOLUTION - AUTHORIZING AN AGREEMENT, APPROVING A PER-
FORMANCE GUARANTEE FOR INSTALLATION OF PUBLIC
IMPROVEMENTS AND APPROVING WATER AND SEWER EX-
TENSION FOR CEDAR WALK SUBDIVISION.
On motion of Mr. Willis, seconded by Mr. Coffey, the following
resolution was proposed :
RESOLVED by the Council of the Town of Leesburg in Virginia
as follows :
SECTION I . The manager is authorized to execute an agree-
ment for installation of public improvements (Form PC-2)
for Cedar Walk Subdivision.
SECTION II . The extension of municipal water and sewer works
for Cedar Walk Subdivision is approved in accordance with Sec-
tions 15-9 and 19-18 of the Town Code .
SECTION III . The Round Hill National Bank irrevocable letter
of credit in the amount of $412 , 235 and Fidelity and Deposit
Company of Maryland surety bond in the amount of $99 , 354 , both
to guarantee installation of public improvements in Cedar Walk
Subdivision, are approved conditioned upon :
a . Approval of construction drawings by the Director
of Engineering; and
b. Approval of the form of contract for public improve-
ments, water and sewer extension permits, irrevo-
cable letter of credit and surety bond by the Town
Attorney.
MINUTES OF JUNE 22 , 1983 MEETING.
280
Mayor Pro-Tem Bos asked why both of these securities are in the
form of a letter of credit and a surety bond? Mr. Titus, of Bengt-
son, DeBell, Elkin & Titus, representing Cedar Walk, explained that
there was a shortfall in the amount the Bank had agreed to loan them,
so a corporate surety was given for the remainder. Actually, the
two bonds take care of two different parts of public improvements,
so there is no cross-lapping of the two bonds. Mr. Gheen said the
Bank probably had a limit to one customer. The resolution was unani-
mously adopted :
Aye : Councilmembers Coffey, Gheen, Tolbert, Willis and
Mayor Pro-Tem Bos .
Nay: None.
83-0-21 - ORDINANCE - ESTABLISHING COMPENSATION OF THE MAYOR AND
COUNCIL AFTER JULY 1 , 1984 .
On motion of Mr. Willis, seconded by Mr. Tolbert, the following
ordinance was proposed and unanimously adopted:
WHEREAS, annual compensation of the mayor and councilmembers
has been $2400 and $3600 , respectively, since May 14 , 1975; and
WHEREAS, under state law increases in compensation for the
mayor and councilmembers cannot be effective until after the
expiration of the current terms of members enacting such a
change; and
WHEREAS, terms of the mayor and all councilmembers will expire
June 30 , 1984 because of the annexation of more than five per-
cent additional population on January 1, 1984 :
THEREFORE, ORDAINED by the Council of the Town of Leesburg in
Virginia as follows :
SECTION I . Section 2-91 is added to the Town Code to read as
follows :
Section 2-91 . Mayor and councilmembers salaries . •
Compensation of the mayor and members of council, after
July 1 , 1984 shall be $6 , 000 and $4 , 200 per annum, respective-
ly, payable in equal monthly installments .
SECTION II . All prior ordinances and resolutions in conflict
herewith are repealed.
Aye: Councilmembers Coffey, Gheen, Tolbert, Willis and
Mayor Pro-Tem Bos .
Nay : None.
83-0-22 - ORDINANCE - ESTABLISHING COMPENSATION OF THE CHAIRMAN AND
MEMBERS OF THE PLANNING COMMISSION AFTER JULY
1, 1983 .
On motion of Mr. Tolbert, seconded by Mr. Coffey, the follow-
ing ordinance was proposed :
WHEREAS, annual compensation of the chairman and members of the
planning commission has been $1 , 350 and $1, 200 per annum, re-
spectively, since July 1 , 1978 :
THEREFORE, ORDAINED by the Council of the Town of Leesburg in
Virginia as follows :
SECTION I . Section 13-19 of the Town Code is amended to read
as follows :
Sec . 13-19 . Compensation of members; reimbursement for expenses.
(a) Compensation of the chairman of the town planning com-
mission after July 1, 1983 , shall be $1 , 950 . 00 per annum, pay-
able in equal monthly installments .
MINUTES OF JUNE 22 , 1983 MEETING .
(b) Compensation of members of the town planning com- 81
mission after July 1 , 1983 , shall be $1 , 800. 00 per annum,
payable in equal monthly installments .
(c) Members of the town planning commission shall be
reimbursed for actual expenses incurred in the exercise of
their functions.
SECTION II . All prior ordinances and resolutions in conflict
herewith are repealed.
I/ Mr. Gheen felt this is justified - the Planning Commission, from
this point on, is going to be one of the busier commissions - with
annexation. Mr. Bos asked if it was originally intended that this
should not be effective until 1984? Mr. Gheen said it was his in-
tention that it should be 1983 all along. There was also some dis-
cussion as to giving one-half of the raise this year and the other
half next year, however, it was decided to go ahead with the whole
thing at one time. Mr . Bos said there is one Planning Commission
seat open and there is a lot of interest in it - he is sure there
will be more than one quality candidate to pick from. The ordinance
was unanimously adopted :
NtAye : Councilmembers Coffey, Gheen, Tolbert, Willis and
O Mayor Pro-Tem Bos.
m Nay: None.
00 83-0-23 - ORDINANCE - AMENDING SECTION 10-160 OF THE TOWN CODE CON-
CX CERNING NOTICE FOR VIOLATION OF PARKING REGU-
LATIONS .
On motion of Mr. Willis , seconded by Mr. Coffey, the following
ordinance was proposed :
ORDAINED by the Council of the Town of Leesburg in Virginia
as follows :
SECTION I . Section 10-160 of the Town Code is amended to
read as follows :
Sec . 10-160 . Notice prerequisite to issuance of warrant for
violation of parking regulations .
Before any warrant shall issue for the prosecution of a
violation of any regulation of the municipality regulating
parking, the violator shall have been first notified by mail,
at his last known address or at the address shown for such
violator on the records of the state division of motor ve-
hicles, that he may pay the fine provided by law for such
violation, within five days of receipt of such notice, and
the authorized person issuing such warrant shall be notified
that the violator has failed to pay such fine within such time.
The notice to the violator, required by the provisions of this
section, shall be contained in an envelope bearing the words
"Law Enforcement Notice" stamped or printed on the face thereof,
in type at least one-half inch in height.
SECTION II . This ordinance shall be effective on its passage.
Mr . Tolbert asked what the previous procedure has been on this? Mr.
Bos said the only change being made is from"officer"to"authorized
person"- the meter maid is not specifically an officer and is
not authorized to issue the warrants, etc . The ordinance was unani-
mously adopted:
Aye : Councilmembers Coffey, Gheen, Tolbert, Willis and
Mayor Pro-Tem Bos .
Nay: None.
83-85 - RESOLUTION - ADOPTING CAPITAL IMPROVEMENTS PROGRAM.
On motion of Mr. Coffey, seconded by Mr. Gheen, the following
resolution was proposed :
MINUTES OF JUNE 22 , 1983 MEETING.
282 02 WHEREAS, the Planning Commission may prepare and revise
manually a capital improvements program based on the town' s
comprehensive plan; and
WHEREAS , the Planning Commission has recommended the capital
improvements program for fiscal years 1984-1989 , as revised,
to Council for adoption; and
WHEREAS, a capital improvements program provides guidance for
long-range capital budgeting decisions; and
WHEREAS, a public hearing on the proposed capital improvements
program was held on May 25, 1983 :
THEREFORE, RESOLVED by the Council of the Town of Leesburg in
Virginia as follows :
SECTION I . The capital improvements program for fiscal years
1984-1989 is adopted.
SECTION II . The Planning Commission is directed to prepare a
revised capital improvements program for fiscal years 1985-1990 .
Mr.Niccolls said Mrs . Hill asked him to mention that she was con-
cerned about the lack of public participation in the public hearing
held in May on this matter. The hearing was advertised and was con-
ducted with the budget. Mr. Gheen said she mentioned it to him also,
but he felt her concern was whether or not the capital improvements
program was mentioned specifically at the hearing. Mr . Bos felt the
Council needs to discuss the long-range implications of the capital
improvements a lot more - perhaps this could be done as a part of
their goal session or in addition thereto. This is adopted as a
guide - it can be added to, deleted or whatever . The resolution
was unanimously adopted:
Aye: Councilmembers Coffey, Gheen, Tolbert, Willis and
Mayor Pro-Tem Bos.
Nay : None.
83-86 - RESOLUTION - ADOPTING THE EAST MARKET STREET URBAN DESIGN
STUDY .
On motion of Mr. Willis, seconded by Mr. Tolbert, the follow-
ing resolution was proposed:
WHEREAS , preparation of a design plan for East Market Street
was adopted by the Council as an economic development objec-
tive on February 10 , 1983 ; and
WHEREAS, the economic development strategy designated the East
Market Street corridor as a major issue and recommended the
design study; and
WHEREAS , Council conducted a public hearing on June 8 , 1983
to provide for citizen comment :
THEREFORE, RESOLVED by the Council of the Town of Leesburg in
Virginia as follows :
SECTION I . The East Market Street Urban Design Study is adopted
and will be incorporated as an element of the revised Town
Plan.
SECTION II . The manager in consultation with the Economic De-
velopment Advisory Committee, is directed to develop a plan
for implementing the East Market Street study.
Mr. Gheen asked what part, if any, the Planning Commission9pIay in
this? Mr. Bos said implementation ultimately falls back on the
council insofarIgny money is concerned . Mr . Niccolls said the
Planning Commission would be involved in the Capital Improvements
Program for the following year and in recommendations they may make
with regard to any regulatory recommendations proposed to implement
the study. The study calls for varying set-backs and for area speci-
fic sign regulations - all of these would go to the Planning Commis-
MINUTES OF JUNE 22 , 1983 MEETING .
sion for review and comment. They will be using the Economic De-
283
velopment Advisory Committee as the idea body and they will be re-
viewed by the Planning Commission and then back to the Council.
Mr . Bos said he finds people are very enthusiastic - they feel it
is not hopeless - they hope to see the process go on. The resolu-
tion was unanimously adopted :
Aye : Councilmembers Coffey, Gheen, Tolbert, Willis and
Mayor Pro-Tem Bos.
Nay : None.
83-87 - RESOLUTION - AUTHORIZING A CONTRACT WITH JAMES M. MONTGOMERY,
CONSULTING ENGINEERS , INC . FOR DESIGN AND CON-
STRUCTION SERVICES FOR THE SANITARY SEWER EX-
TENSION TO THE AUTOMATED FLIGHT SERVICE STATION.
On motion of Mr. Tolbert, seconded by Mr. Coffey, the following
resolution was proposed :
WHEREAS, following the competitive negotiation procedure out-
lined in the town ' s adopted purchasing manual the firm of
James M. Montgomery, Consulting Engineers, Inc . located in
00 Reston, Virginia has been adjudged to offer the best proposal
CT for professional services :
o THEREFORE, RESOLVED by the Council of the Town of Leesburg in
m Virginia as follows :
OD
a SECTION I . The manager shall enter into a contract in an amount
not to exceed $38 , 256 for professional services in connection
with the sanitary sewer extension to the automated flight ser-
vice station and airport terminal to be located at Leesburg
Municipal Airport. The contract shall be in accordance with
the town ' s request for proposal dated June 1 , 1983 and James M.
Montgomery ' s proposal dated June 16 , 1983 and letter amendment
dated June 22 , 1983 .
SECTION II . An appropriation is made from the Airport Capital
Project Fund to Account No. 8300 . 700 , engineering and design,
in the amount of $38 , 256 to remain in effect until the project
is complete.
Mr. Niccolls explained that the process requires a general invitation
advertised in newspapers of engineering firms interested in perform-
ing services and then an evaluation of their qualifications to do
the work. They then ask a certain number of those that are quali-
fied to make specific proposals - they are evaluated and a recom-
mendation made to Council . Jeff, Andy, Don and Juan performed that
evaluation. Mr. Minor said they narrowed 15 applicants down to
five and, of the five, four submitted proposals - these being from
Dewberry & Davis; Bengtson, DeBell, Elkin & Titus; Patton, Harris,
Rust and Associates and James M. Montgomery Engineers. Three of
the lump sum costs were all around $45, 000, with Dewberry & Davis
being about $10 , 000 higher. The two best proposals, based on quali-
fications, were Patton, Harris, Rust and Associates and James M.
Montgomery. They were interviewed yesterday and today. It is es-
sentially unanimous to recommend Montgomery Engineers, a national
firm with a large office in Reston. The only thing they were con-
cerned about was that their surveyors are under contract and sur-
veying is about one-third of the total project scope. Mr. Shope
checked references and received an unqualified endorsement. All
four engineers recommended that the seismic analysis be eliminated
in favor of a blasting contract because there will be rock there -
it will be shallow and will require drilling about every five feet
this would be around $8 , 000) . We are committed to this project - we
have a contract to deliver a flight service station on March 1, so
we have to provide a sewer system for it. They feel this is a very
good contract and are confident they will do a good job. We want
to get started as soon as possible while good weather is available,
so it is important that Council consider awarding this contract to-
night. Mr. Gheen had a question as to whether there has been a
change in the alignment of the project. Mr . Niccolls said there
has been no change. The resolution was unanimously adopted:
MINUTES OF JUNE 22 , 1983 MEETING.
284 Aye : Councilmembers Coffey, Gheen, Tolbert, Willis and
Mayor Pro-Tem Bos .
Nay: None.
83-88 - RESOLUTION - AUTHORIZING AMENDMENT OF AN AGREEMENT FOR
PHASING OF DEVELOPMENT IN LEESBURG COUNTRY
CLUB SUBDIVISION, SECTION IV.
On motion of Mr. Willis, seconded by Mr. Coffey, the follow-
ing resolution was proposed and unanimously adopted :
WHEREAS, an agreement was authorized on May 24 , 1978 between
the town and Richard L. Klass , Trustee, for phasing of de-
velopment in Leesburg Country Club Subdivision, Section IV;
and
WHEREAS, Richard L. Klass , Trustee, has requested revision
of the agreement to remove lot 264 from Phase Three and to
include it in Phase One because in place utilities are suffi-
cient to serve the lot :
THEREFORE, RESOLVED by the Council of the Town of Leesburg
in Virginia as follows :
The manager shall execute on behalf of the town an amendment
in a form approved by the town attorney to the May 24 , 1978
agreement between the town and Richard L. Klass, Trustee,
removing lot 264 , Country Club Subdivision, Section IV, from
Phase Three and including it in Phase One.
Aye : Councilmembers Coffey, Gheen, Tolbert, Willis and
Mayor Pro-Tem Bos.
Nay: None.
83-89 - RESOLUTION - CONSENTING TO APPOINTMENTS TO THE CABLE TELE-
VISION ADVISORY COMMISSION.
On motion of Mr. Coffey, seconded by Mr. Willis , the follow-
ing
resolution was proposed and unanimously adopted :
WHEREAS , the Mayor has appointed Eugene Crompton, John W.
Pumphrey, III and Alvin Dodson to terms ending June 30 , 1987
on the Cable lelevision Advisory Commission; and
WHEREAS, Catoctin Cable Communications, Inc . has appointed
Mary Lou Seekford and Richard Herndon to the Cable Television
Advisory Commission for terms ending June 30, 1987 ; and
WHEREAS , Section 15. 1-61 of the Town Code provides that ap-
pointments to the Commission shall be made by and with the
consent of the Town Council :
THEREFORE, RESOLVED by the Council of the Town of Leesburg
in Virginia as follows :
SECTION I . The consent of the Town Council is given to the
Mayor ' s appointments to the Leesburg Cable Television Advi-
sory Commission for terms ending June 30, 1987 as follows :
Eugene Crompton Alvin Dodson
91 Belmont Dr. 234 S. Wirt St.
John W. Pumphrey, III
115 Queen Street
SECTION II . The consent of Town Council is given to Catoctin
Cable Communications, Inc . ' s appointments to the Leesburg
Cable Television Advisory Commission for terms ending June
30 , 1987 as follows :
Mary Lou Seekford Richard Herndon
116 South King Street 254 Prospect Drive
MINUTES OF JUNE 22 , 1983 MEETING .
SECTION III . The above appointments shall become effective285
July 1, 1983 .
Aye : Councilmembers Coffey, Gheen, Tolbert, Willis and
Mayor Pro-Tem Bos.
Nay: None.
83-90 - RESOLUTION - AUTHORIZING NOTICE OF PUBLIC HEARING ON CABLE
TELEVISION SERVICE RATE INCREASES.
On motion of Mr. Willis, seconded by Mr. Coffey, the following
resolution was proposed and unanimously adopted :
WHEREAS, Catoctin Cable Communications, Inc . submitted pro-
posed new rates for cable service to the town council on
May 19 , 1983 ; and
WHEREAS , the contract between the town and Catoctin Cable Com-
munications, Inc. authorizes the town council to advertise and
conduct a public hearing on any proposed rate increase:
THEREFORE, RESOLVED by the Council of the Town of Leesburg in
OD Virginia as follows :
A notice shall be published in the Loudoun Times-Mirror on
O June 30 , 1983 that the council will conduct a public hearing
m on proposed cable television service rate increases submitted
m by Catoctin Cable Communications, Inc. at 7 : 30 p.m. on Wednes-
Q day, July 13 , 1983 in the council chambers , 10 West Loudoun
Street, Leesburg, Virginia.
Aye : Councilmembers Coffey, Gheen, Tolbert, Willis and
Mayor Pro-Tem Bos .
Nay: None.
83-91 - RESOLUTION - AUTHORIZING CLOSING OF KING AND MARKET STREETS
FOR LEESBURG CONCERTS ON JUNE 26 , JULY 10, JULY
17 , JULY 31, AUGUST 7 AND AUGUST 14 , 1983 .
On motion of Mr. Willis, seconded by Mr. Tolbert, the following
resolution was proposed and unanimously adopted :
RESOLVED by the Council of the Town of Leesburg in Virginia
as follows :
The manager shall close King and Market Streets to traffic
for the Leesburg concerts on June 26 , July 10 , July 17 , July
31 , August 7 and August 14 , 1983 , from 6 : 30 p.m. to the con-
clusion of the concerts.
Aye : Councilmembers Coffey, Gheen, Tolbert, Willis and
Mayor Pro-Tem Bos.
Nay : None.
83-92 - RESOLUTION - MAKING APPROPRIATIONS .
On motion of Mr. Tolbert, seconded by Mr. Gheen, the follow-
ing resolution was proposed :
RESOLVED by the Council of the Town of Leesburg in Virginia
I/ as follows :
SECTION I . Appropriations are made from the General Fund un-
appropriated fund balance to the accounts and in the amounts
shown below for fiscal year ending 1983 :
Account Number Amount
1202 . 540 Materials & Supplies $ 600
4104 . 510 Electricity 3 , 000
4102 . 701 Market St. Improvement 4 , 850
Op MINUTES OF JUNE 22 , 1983 MEETING.
286 SECTION II . An appropriation is made from the Capital
Project Fund to Account No. 8200 . 704 , Loop Construction,
in the amount of $25, 000 to remain in effect until the
project is complete.
SECTION III . An appropriation is made from the Utility
Fund unappropriated fund balance to Account No. 5200 . 701,
Equipment, in the amount of $5, 000 for fiscal year ending
1984 .
Mr. Gheen asked if the $25, 000 for the loop construction is money
that was unappropriated at the beginning of the year? Mr. Niccolls
said these are bond issue funds. The Market Street improvements
is for progress billing from VDH&T on the East Market Street work.
We are obligated to pay five percent of the construction. The
$600 is to cover the cost of printing new Personnel Action forms .
The electricity account for street lighting is running out. The
$5, 000 is for equipment to be ordered out of next year ' s budget -
this is the tele-communications equipment for the Water Plant. The
resolution was unanimously adopted :
Aye: Councilmembers Coffey, Gheen, Tolbert, Willis and
Mayor Pro-Tem Bos .
Nay : None.
83-93 - RESOLUTION - AUTHORIZING THE MANAGER TO EXECUTE A PROMISSORY
NOTE .
On motion of Mr. Coffey, seconded by Mr. Tolbert, the following
resolution was proposed :
WHEREAS, Council has authorized purchase of 3 . 2 acres from
VEPCO as part of the South Harrison Street Community Develop-
ment program; and
WHEREAS, the purchase will be funded from second and third pro-
gram years; and
WHEREAS, the first installment of $180 , 000 will be paid on or
about July 1 , 1983 :
THEREFORE, RESOLVED by the Council of the Town of Leesburg in
Virginia as follows :
The manager is authorized to execute a promissory note with
Virginia Electric and Power Company in the amount of $132 , 900 .
, Mr. Niccolls said we will be closing this transaction as soon as we
get funding in the third program year. VEPCO has been most coopera-
tive in this entire acquisition and it is appropriate to thank their
real estate division. The price was established over a year ago and
they have been wonderful about holding the price and not charging
interest. This is the single biggest purchase of land in the South
Harrison Street program. The resolution was unanimously adopted:
Aye : Councilmembers Coffey, Gheen, Tolbert, Willis and
Mayor Pro-Tem Bos .
Nay : None.
On motion of Mr. Tolbert, duly seconded, the meeting was ad-
journed at 8 : 40 p.m.
Mayor Pro-Tem
Clerk of ,'he Council