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HomeMy Public PortalAbout1983_06_22 ' MINUTES OF REGULAR MEETING OF LEESBURG TOWN COUNCIL, JUNE 22 , 1983. A regular meeting of the Leesburg Town Council was held in 277 the Council Chambers, 10 West Loudoun Street, Leesburg, Virginia on June 22 , 1983 at 7 : 30 p.m. The meeting was called to order by Mayor Pro-Tem Bos, with Mr. Tolbert giving the invocation, and fol- lowed with the Salute to the Flag led by Mr. Willis. Present were: Mayor Pro-Tem Charles A. Bos, Councilmembers Edgar L. Coffey, Jr. , Reginald K. Gheen, John W. Tolbert, Jr. and Howard M. Willis, Jr. ; also Town Manager John Niccolls, Deputy Manager Jeffrey H. Minor and Town Attorney George M. Martin. Absent from the meeting were Mayor Robert E. Sevila and Councilmember Marylou Hill . On motion of Mr. Tolbert, seconded by Mr. Coffey, the minutes II of the regular meeting of April 27 , 1983 were unanimously approved as written : Aye : Councilmembers Coffey, Gheen, Tolbert, Willis and Mayor Pro-Tem Bos . Nay : None. On motion of Mr. Tolbert, seconded by Mr. Coffey, the minutes of the regular meeting of May 11, 1983 were unanimously approved as written : OD Aye : Councilmembers Coffey, Gheen, Tolbert, Willis and Mayor Pro-Tem Bos. o Nay : None . OD (n COUNCILMEMBERS ' COMMENTS : � Q Mr. Gheen said he attended the BZA meeting last night and met Mr. Hanrahan, the new member of the Board. He also wondered if any letter or resolution of appreciation has been presented to Mr. Spunar for his service on BZA. Mr. Willis noted there was a nice article on Manassas Airport 1 in the Post this morning - it ' s a shame they couldn 't have mentioned I/ Leesburg as well . Mr. Coffey said he believed most councilmembers attended the Town Plan Task Force session last Tuesday - Council, Planning Com- mission and the Task Force are reviewing goals, objectives, etc. for the Comprehensive Plan. There will be another session on June 28 from 4 to 8 p.m. Mr. Tolbert asked if anything can be done about the parking of tourist buses in the Museum area? There seems to be room for two, but the third one is a problem - getting out of the parking lot is almost impossible. He thought there might be room for one on the far side where you cut across to the Museum. Mr. Bos asked if we have any long-term plans for this? Mr. Niccolls said we will have a little study completed on this and put it on an agenda soon. Mayor Pro-Tem Bos said Mr. Sevila is on a short vacation in South Carolina and Mrs . Hill called to say she had just come in from jury duty. The Board of Architectural Review met last Monday and approved some applications for some routine signs. Mr. Minor announced at the last committee meeting that the State I/ Water Control Board has approved our EPA grant in the new revised amount of $6 , 038 , 000 . Mr. Niccolls said the grant referred to is for STEP III , construction. STEPS I and II were the planning and engineering stages respectively. There is an announcement in the packet tonight of additions made to both our STEP I and II funding, one about $43 , 000 . During the course of the work, additions were made for supplemental studies during the planning phase (four years ago) and we are now being reimbursed for the additional work. There was also additional design work in the STEP II phase. So this is $43, 000 that was not budgeted. MINUTES OF JUNE 22 , 1983 MEETING . 278 MANAGER' S REPORT: (a) Mr. Niccolls reported that we have had two resignations in the Police Department - Investigator Robert Bangle and Corporal Robert Berns. Recruitment to fill those two positions, as well as the two new patrolmen positions in the 1984 budget, is currently underway. There are a number of promotional opportunities, as well as new appointments, available in the Police Department. While we don ' t like to see experienced officers leave, it does open up some promotional opportunity for others . (b) The street numbering technician positions have been filled and that work will begin in July. (c) Everyone is aware of the decision by Storer Cable to plac the Leesburg system on the market for sale. The ordinance under which the franchise was awarded provides that assignment or sale of the franchise cannot be made without Council ' s approval, ths;tappro- val cannot be unreasonably withheld and there are some grounds speci- fied in the ordinance that must be met. If a sale is consummated, this matter will be coming to the town. Everyone is speculating that the Loudoun franchisee might buy this system, but this is not firm. We will have an evaluation plan in place in a matter of days and will copy it out to Council . A draft of a proposed plan has been circu- lated among the department directors and we have received a couple of helpful suggestions already. (d) Jeff and the team doing the Flight Service Station project met with the architectural firm today to review the site plan and the floor plan for the station. They have given a great deal of thought to the location of the building and come up with a good so- lution to all the different circulatory problems of combining the flight service station facility and the terminal facility, particu- larly on that site - there were some slopes to contend with. They have come up with a site for the flight service station more or less behind or east of the hangars - the terminal would be toward the south and the flight service station on the east end of the building. The buildings would be connected, but there would be a foyer separating them. This is an interesting solution and is being reviewed now by our staff. Next week they will meet with the FAA architects and specialists on location and floor plan (we have nothing to say about that) . They think the FAA will like the appearance of the site se- lected - it will be a nice architectural feature at the Airport. They propose a circular drive around the front and associated parking for handicapped and will be locating the main parking facility on the north side of the present access road, with some auxiliary park- ing on the left for the terminal . He is pleased with the appearance. (e) They are in the process of working up lease documents for the proposed market square project in the South Harrison Street neighbor- hood. A draft lease was submitted by those proposing this project and has been sent to a specialist in shopping center leases with Hazel, Beckhorn and Hanes and they have come back with substantial comments for revisions and improvements. They will be meeting with the proponents shortly and hope to get it in Council ' s hands soon. Market Square Partnership has some exciting and more detailed plans they want to share with Council soon. (f) He reminded that the Water Treatment Plant dedication is scheduled for 11 : 00 A.M. on July 16th. (g) Catoctin Circle//construction has begun. The Public Works Department has accomplished much of the preliminary work on the school bus loop. (h) An ongoing and long-term project has been the correction of illegal or improper cross-connections on the water system - this is being done under State law mandate. Andy reports about two-thirds of these have been completed . (i) We have a recommendation on a firm for the airport exten- sion sewer engineering contract. (:j) The semi-annual primary and other street inspection re- vealed no deficiencies - this shows Leesburg ' s streets are in pretty good order. MINUTES OF JUNE 22 , 1983 MEETING . Mr. Tolbert suggested that some type of appreciation be 279 presented to Investigator Bangle and Corporal Berns. 83-83 - RESOLUTION - AUTHORIZING AN AGREEMENT, APPROVING A PERFORMANCE GUARANTEE FOR INSTALLATION OF PUBLIC IMPROVE- 1 MENTS AND APPROVING WATER AND SEWER EXTENSION FOR SILVER OAKS SUBDIVISION. On motion of Mr. Willis, seconded by Mr. Tolbert, the follow- 1 ing resolution was proposed : RESOLVED by the Council of the Town of Leesburg in Virginia as follows : SECTION I . The manager is authorized to execute an agreement for installation of public improvements (Form PC-2) for Sil- ver Oaks Subdivision. SECTION II . The extension of municipal water and sewer works for Silver Oaks Subdivision is approved in accordance with Sections 15-9 and 19-13 of the Town Code. W SECTION III . A bank set-aside agreement in the amount of t $727 , 900 guaranteeing installation of public improvements O in Silver Oaks Subdivision is approved conditioned upon: (a) approval of construction drawings by the Director of OD Public Works and (b) approval of the form of the contract OD for public improvements, water and sewer extension permits Q and set-aside agreement by the town attorney. Mr . Bos said we have used this form in the past - it is good se- curity for the town and is a flexible arrangement for the developer at the same time. The resolution was unanimously adopted: Aye : Councilmembers Coffey, Gheen, Tolbert, Willis and Mayor Pro-Tem Bos . Nay: None. 83-84 - RESOLUTION - AUTHORIZING AN AGREEMENT, APPROVING A PER- FORMANCE GUARANTEE FOR INSTALLATION OF PUBLIC IMPROVEMENTS AND APPROVING WATER AND SEWER EX- TENSION FOR CEDAR WALK SUBDIVISION. On motion of Mr. Willis, seconded by Mr. Coffey, the following resolution was proposed : RESOLVED by the Council of the Town of Leesburg in Virginia as follows : SECTION I . The manager is authorized to execute an agree- ment for installation of public improvements (Form PC-2) for Cedar Walk Subdivision. SECTION II . The extension of municipal water and sewer works for Cedar Walk Subdivision is approved in accordance with Sec- tions 15-9 and 19-18 of the Town Code . SECTION III . The Round Hill National Bank irrevocable letter of credit in the amount of $412 , 235 and Fidelity and Deposit Company of Maryland surety bond in the amount of $99 , 354 , both to guarantee installation of public improvements in Cedar Walk Subdivision, are approved conditioned upon : a . Approval of construction drawings by the Director of Engineering; and b. Approval of the form of contract for public improve- ments, water and sewer extension permits, irrevo- cable letter of credit and surety bond by the Town Attorney. MINUTES OF JUNE 22 , 1983 MEETING. 280 Mayor Pro-Tem Bos asked why both of these securities are in the form of a letter of credit and a surety bond? Mr. Titus, of Bengt- son, DeBell, Elkin & Titus, representing Cedar Walk, explained that there was a shortfall in the amount the Bank had agreed to loan them, so a corporate surety was given for the remainder. Actually, the two bonds take care of two different parts of public improvements, so there is no cross-lapping of the two bonds. Mr. Gheen said the Bank probably had a limit to one customer. The resolution was unani- mously adopted : Aye : Councilmembers Coffey, Gheen, Tolbert, Willis and Mayor Pro-Tem Bos . Nay: None. 83-0-21 - ORDINANCE - ESTABLISHING COMPENSATION OF THE MAYOR AND COUNCIL AFTER JULY 1 , 1984 . On motion of Mr. Willis, seconded by Mr. Tolbert, the following ordinance was proposed and unanimously adopted: WHEREAS, annual compensation of the mayor and councilmembers has been $2400 and $3600 , respectively, since May 14 , 1975; and WHEREAS, under state law increases in compensation for the mayor and councilmembers cannot be effective until after the expiration of the current terms of members enacting such a change; and WHEREAS, terms of the mayor and all councilmembers will expire June 30 , 1984 because of the annexation of more than five per- cent additional population on January 1, 1984 : THEREFORE, ORDAINED by the Council of the Town of Leesburg in Virginia as follows : SECTION I . Section 2-91 is added to the Town Code to read as follows : Section 2-91 . Mayor and councilmembers salaries . • Compensation of the mayor and members of council, after July 1 , 1984 shall be $6 , 000 and $4 , 200 per annum, respective- ly, payable in equal monthly installments . SECTION II . All prior ordinances and resolutions in conflict herewith are repealed. Aye: Councilmembers Coffey, Gheen, Tolbert, Willis and Mayor Pro-Tem Bos . Nay : None. 83-0-22 - ORDINANCE - ESTABLISHING COMPENSATION OF THE CHAIRMAN AND MEMBERS OF THE PLANNING COMMISSION AFTER JULY 1, 1983 . On motion of Mr. Tolbert, seconded by Mr. Coffey, the follow- ing ordinance was proposed : WHEREAS, annual compensation of the chairman and members of the planning commission has been $1 , 350 and $1, 200 per annum, re- spectively, since July 1 , 1978 : THEREFORE, ORDAINED by the Council of the Town of Leesburg in Virginia as follows : SECTION I . Section 13-19 of the Town Code is amended to read as follows : Sec . 13-19 . Compensation of members; reimbursement for expenses. (a) Compensation of the chairman of the town planning com- mission after July 1, 1983 , shall be $1 , 950 . 00 per annum, pay- able in equal monthly installments . MINUTES OF JUNE 22 , 1983 MEETING . (b) Compensation of members of the town planning com- 81 mission after July 1 , 1983 , shall be $1 , 800. 00 per annum, payable in equal monthly installments . (c) Members of the town planning commission shall be reimbursed for actual expenses incurred in the exercise of their functions. SECTION II . All prior ordinances and resolutions in conflict herewith are repealed. I/ Mr. Gheen felt this is justified - the Planning Commission, from this point on, is going to be one of the busier commissions - with annexation. Mr. Bos asked if it was originally intended that this should not be effective until 1984? Mr. Gheen said it was his in- tention that it should be 1983 all along. There was also some dis- cussion as to giving one-half of the raise this year and the other half next year, however, it was decided to go ahead with the whole thing at one time. Mr . Bos said there is one Planning Commission seat open and there is a lot of interest in it - he is sure there will be more than one quality candidate to pick from. The ordinance was unanimously adopted : NtAye : Councilmembers Coffey, Gheen, Tolbert, Willis and O Mayor Pro-Tem Bos. m Nay: None. 00 83-0-23 - ORDINANCE - AMENDING SECTION 10-160 OF THE TOWN CODE CON- CX CERNING NOTICE FOR VIOLATION OF PARKING REGU- LATIONS . On motion of Mr. Willis , seconded by Mr. Coffey, the following ordinance was proposed : ORDAINED by the Council of the Town of Leesburg in Virginia as follows : SECTION I . Section 10-160 of the Town Code is amended to read as follows : Sec . 10-160 . Notice prerequisite to issuance of warrant for violation of parking regulations . Before any warrant shall issue for the prosecution of a violation of any regulation of the municipality regulating parking, the violator shall have been first notified by mail, at his last known address or at the address shown for such violator on the records of the state division of motor ve- hicles, that he may pay the fine provided by law for such violation, within five days of receipt of such notice, and the authorized person issuing such warrant shall be notified that the violator has failed to pay such fine within such time. The notice to the violator, required by the provisions of this section, shall be contained in an envelope bearing the words "Law Enforcement Notice" stamped or printed on the face thereof, in type at least one-half inch in height. SECTION II . This ordinance shall be effective on its passage. Mr . Tolbert asked what the previous procedure has been on this? Mr. Bos said the only change being made is from"officer"to"authorized person"- the meter maid is not specifically an officer and is not authorized to issue the warrants, etc . The ordinance was unani- mously adopted: Aye : Councilmembers Coffey, Gheen, Tolbert, Willis and Mayor Pro-Tem Bos . Nay: None. 83-85 - RESOLUTION - ADOPTING CAPITAL IMPROVEMENTS PROGRAM. On motion of Mr. Coffey, seconded by Mr. Gheen, the following resolution was proposed : MINUTES OF JUNE 22 , 1983 MEETING. 282 02 WHEREAS, the Planning Commission may prepare and revise manually a capital improvements program based on the town' s comprehensive plan; and WHEREAS , the Planning Commission has recommended the capital improvements program for fiscal years 1984-1989 , as revised, to Council for adoption; and WHEREAS, a capital improvements program provides guidance for long-range capital budgeting decisions; and WHEREAS, a public hearing on the proposed capital improvements program was held on May 25, 1983 : THEREFORE, RESOLVED by the Council of the Town of Leesburg in Virginia as follows : SECTION I . The capital improvements program for fiscal years 1984-1989 is adopted. SECTION II . The Planning Commission is directed to prepare a revised capital improvements program for fiscal years 1985-1990 . Mr.Niccolls said Mrs . Hill asked him to mention that she was con- cerned about the lack of public participation in the public hearing held in May on this matter. The hearing was advertised and was con- ducted with the budget. Mr. Gheen said she mentioned it to him also, but he felt her concern was whether or not the capital improvements program was mentioned specifically at the hearing. Mr . Bos felt the Council needs to discuss the long-range implications of the capital improvements a lot more - perhaps this could be done as a part of their goal session or in addition thereto. This is adopted as a guide - it can be added to, deleted or whatever . The resolution was unanimously adopted: Aye: Councilmembers Coffey, Gheen, Tolbert, Willis and Mayor Pro-Tem Bos. Nay : None. 83-86 - RESOLUTION - ADOPTING THE EAST MARKET STREET URBAN DESIGN STUDY . On motion of Mr. Willis, seconded by Mr. Tolbert, the follow- ing resolution was proposed: WHEREAS , preparation of a design plan for East Market Street was adopted by the Council as an economic development objec- tive on February 10 , 1983 ; and WHEREAS, the economic development strategy designated the East Market Street corridor as a major issue and recommended the design study; and WHEREAS , Council conducted a public hearing on June 8 , 1983 to provide for citizen comment : THEREFORE, RESOLVED by the Council of the Town of Leesburg in Virginia as follows : SECTION I . The East Market Street Urban Design Study is adopted and will be incorporated as an element of the revised Town Plan. SECTION II . The manager in consultation with the Economic De- velopment Advisory Committee, is directed to develop a plan for implementing the East Market Street study. Mr. Gheen asked what part, if any, the Planning Commission9pIay in this? Mr. Bos said implementation ultimately falls back on the council insofarIgny money is concerned . Mr . Niccolls said the Planning Commission would be involved in the Capital Improvements Program for the following year and in recommendations they may make with regard to any regulatory recommendations proposed to implement the study. The study calls for varying set-backs and for area speci- fic sign regulations - all of these would go to the Planning Commis- MINUTES OF JUNE 22 , 1983 MEETING . sion for review and comment. They will be using the Economic De- 283 velopment Advisory Committee as the idea body and they will be re- viewed by the Planning Commission and then back to the Council. Mr . Bos said he finds people are very enthusiastic - they feel it is not hopeless - they hope to see the process go on. The resolu- tion was unanimously adopted : Aye : Councilmembers Coffey, Gheen, Tolbert, Willis and Mayor Pro-Tem Bos. Nay : None. 83-87 - RESOLUTION - AUTHORIZING A CONTRACT WITH JAMES M. MONTGOMERY, CONSULTING ENGINEERS , INC . FOR DESIGN AND CON- STRUCTION SERVICES FOR THE SANITARY SEWER EX- TENSION TO THE AUTOMATED FLIGHT SERVICE STATION. On motion of Mr. Tolbert, seconded by Mr. Coffey, the following resolution was proposed : WHEREAS, following the competitive negotiation procedure out- lined in the town ' s adopted purchasing manual the firm of James M. Montgomery, Consulting Engineers, Inc . located in 00 Reston, Virginia has been adjudged to offer the best proposal CT for professional services : o THEREFORE, RESOLVED by the Council of the Town of Leesburg in m Virginia as follows : OD a SECTION I . The manager shall enter into a contract in an amount not to exceed $38 , 256 for professional services in connection with the sanitary sewer extension to the automated flight ser- vice station and airport terminal to be located at Leesburg Municipal Airport. The contract shall be in accordance with the town ' s request for proposal dated June 1 , 1983 and James M. Montgomery ' s proposal dated June 16 , 1983 and letter amendment dated June 22 , 1983 . SECTION II . An appropriation is made from the Airport Capital Project Fund to Account No. 8300 . 700 , engineering and design, in the amount of $38 , 256 to remain in effect until the project is complete. Mr. Niccolls explained that the process requires a general invitation advertised in newspapers of engineering firms interested in perform- ing services and then an evaluation of their qualifications to do the work. They then ask a certain number of those that are quali- fied to make specific proposals - they are evaluated and a recom- mendation made to Council . Jeff, Andy, Don and Juan performed that evaluation. Mr. Minor said they narrowed 15 applicants down to five and, of the five, four submitted proposals - these being from Dewberry & Davis; Bengtson, DeBell, Elkin & Titus; Patton, Harris, Rust and Associates and James M. Montgomery Engineers. Three of the lump sum costs were all around $45, 000, with Dewberry & Davis being about $10 , 000 higher. The two best proposals, based on quali- fications, were Patton, Harris, Rust and Associates and James M. Montgomery. They were interviewed yesterday and today. It is es- sentially unanimous to recommend Montgomery Engineers, a national firm with a large office in Reston. The only thing they were con- cerned about was that their surveyors are under contract and sur- veying is about one-third of the total project scope. Mr. Shope checked references and received an unqualified endorsement. All four engineers recommended that the seismic analysis be eliminated in favor of a blasting contract because there will be rock there - it will be shallow and will require drilling about every five feet this would be around $8 , 000) . We are committed to this project - we have a contract to deliver a flight service station on March 1, so we have to provide a sewer system for it. They feel this is a very good contract and are confident they will do a good job. We want to get started as soon as possible while good weather is available, so it is important that Council consider awarding this contract to- night. Mr. Gheen had a question as to whether there has been a change in the alignment of the project. Mr . Niccolls said there has been no change. The resolution was unanimously adopted: MINUTES OF JUNE 22 , 1983 MEETING. 284 Aye : Councilmembers Coffey, Gheen, Tolbert, Willis and Mayor Pro-Tem Bos . Nay: None. 83-88 - RESOLUTION - AUTHORIZING AMENDMENT OF AN AGREEMENT FOR PHASING OF DEVELOPMENT IN LEESBURG COUNTRY CLUB SUBDIVISION, SECTION IV. On motion of Mr. Willis, seconded by Mr. Coffey, the follow- ing resolution was proposed and unanimously adopted : WHEREAS, an agreement was authorized on May 24 , 1978 between the town and Richard L. Klass , Trustee, for phasing of de- velopment in Leesburg Country Club Subdivision, Section IV; and WHEREAS, Richard L. Klass , Trustee, has requested revision of the agreement to remove lot 264 from Phase Three and to include it in Phase One because in place utilities are suffi- cient to serve the lot : THEREFORE, RESOLVED by the Council of the Town of Leesburg in Virginia as follows : The manager shall execute on behalf of the town an amendment in a form approved by the town attorney to the May 24 , 1978 agreement between the town and Richard L. Klass, Trustee, removing lot 264 , Country Club Subdivision, Section IV, from Phase Three and including it in Phase One. Aye : Councilmembers Coffey, Gheen, Tolbert, Willis and Mayor Pro-Tem Bos. Nay: None. 83-89 - RESOLUTION - CONSENTING TO APPOINTMENTS TO THE CABLE TELE- VISION ADVISORY COMMISSION. On motion of Mr. Coffey, seconded by Mr. Willis , the follow- ing resolution was proposed and unanimously adopted : WHEREAS , the Mayor has appointed Eugene Crompton, John W. Pumphrey, III and Alvin Dodson to terms ending June 30 , 1987 on the Cable lelevision Advisory Commission; and WHEREAS, Catoctin Cable Communications, Inc . has appointed Mary Lou Seekford and Richard Herndon to the Cable Television Advisory Commission for terms ending June 30, 1987 ; and WHEREAS , Section 15. 1-61 of the Town Code provides that ap- pointments to the Commission shall be made by and with the consent of the Town Council : THEREFORE, RESOLVED by the Council of the Town of Leesburg in Virginia as follows : SECTION I . The consent of the Town Council is given to the Mayor ' s appointments to the Leesburg Cable Television Advi- sory Commission for terms ending June 30, 1987 as follows : Eugene Crompton Alvin Dodson 91 Belmont Dr. 234 S. Wirt St. John W. Pumphrey, III 115 Queen Street SECTION II . The consent of Town Council is given to Catoctin Cable Communications, Inc . ' s appointments to the Leesburg Cable Television Advisory Commission for terms ending June 30 , 1987 as follows : Mary Lou Seekford Richard Herndon 116 South King Street 254 Prospect Drive MINUTES OF JUNE 22 , 1983 MEETING . SECTION III . The above appointments shall become effective285 July 1, 1983 . Aye : Councilmembers Coffey, Gheen, Tolbert, Willis and Mayor Pro-Tem Bos. Nay: None. 83-90 - RESOLUTION - AUTHORIZING NOTICE OF PUBLIC HEARING ON CABLE TELEVISION SERVICE RATE INCREASES. On motion of Mr. Willis, seconded by Mr. Coffey, the following resolution was proposed and unanimously adopted : WHEREAS, Catoctin Cable Communications, Inc . submitted pro- posed new rates for cable service to the town council on May 19 , 1983 ; and WHEREAS , the contract between the town and Catoctin Cable Com- munications, Inc. authorizes the town council to advertise and conduct a public hearing on any proposed rate increase: THEREFORE, RESOLVED by the Council of the Town of Leesburg in OD Virginia as follows : A notice shall be published in the Loudoun Times-Mirror on O June 30 , 1983 that the council will conduct a public hearing m on proposed cable television service rate increases submitted m by Catoctin Cable Communications, Inc. at 7 : 30 p.m. on Wednes- Q day, July 13 , 1983 in the council chambers , 10 West Loudoun Street, Leesburg, Virginia. Aye : Councilmembers Coffey, Gheen, Tolbert, Willis and Mayor Pro-Tem Bos . Nay: None. 83-91 - RESOLUTION - AUTHORIZING CLOSING OF KING AND MARKET STREETS FOR LEESBURG CONCERTS ON JUNE 26 , JULY 10, JULY 17 , JULY 31, AUGUST 7 AND AUGUST 14 , 1983 . On motion of Mr. Willis, seconded by Mr. Tolbert, the following resolution was proposed and unanimously adopted : RESOLVED by the Council of the Town of Leesburg in Virginia as follows : The manager shall close King and Market Streets to traffic for the Leesburg concerts on June 26 , July 10 , July 17 , July 31 , August 7 and August 14 , 1983 , from 6 : 30 p.m. to the con- clusion of the concerts. Aye : Councilmembers Coffey, Gheen, Tolbert, Willis and Mayor Pro-Tem Bos. Nay : None. 83-92 - RESOLUTION - MAKING APPROPRIATIONS . On motion of Mr. Tolbert, seconded by Mr. Gheen, the follow- ing resolution was proposed : RESOLVED by the Council of the Town of Leesburg in Virginia I/ as follows : SECTION I . Appropriations are made from the General Fund un- appropriated fund balance to the accounts and in the amounts shown below for fiscal year ending 1983 : Account Number Amount 1202 . 540 Materials & Supplies $ 600 4104 . 510 Electricity 3 , 000 4102 . 701 Market St. Improvement 4 , 850 Op MINUTES OF JUNE 22 , 1983 MEETING. 286 SECTION II . An appropriation is made from the Capital Project Fund to Account No. 8200 . 704 , Loop Construction, in the amount of $25, 000 to remain in effect until the project is complete. SECTION III . An appropriation is made from the Utility Fund unappropriated fund balance to Account No. 5200 . 701, Equipment, in the amount of $5, 000 for fiscal year ending 1984 . Mr. Gheen asked if the $25, 000 for the loop construction is money that was unappropriated at the beginning of the year? Mr. Niccolls said these are bond issue funds. The Market Street improvements is for progress billing from VDH&T on the East Market Street work. We are obligated to pay five percent of the construction. The $600 is to cover the cost of printing new Personnel Action forms . The electricity account for street lighting is running out. The $5, 000 is for equipment to be ordered out of next year ' s budget - this is the tele-communications equipment for the Water Plant. The resolution was unanimously adopted : Aye: Councilmembers Coffey, Gheen, Tolbert, Willis and Mayor Pro-Tem Bos . Nay : None. 83-93 - RESOLUTION - AUTHORIZING THE MANAGER TO EXECUTE A PROMISSORY NOTE . On motion of Mr. Coffey, seconded by Mr. Tolbert, the following resolution was proposed : WHEREAS, Council has authorized purchase of 3 . 2 acres from VEPCO as part of the South Harrison Street Community Develop- ment program; and WHEREAS, the purchase will be funded from second and third pro- gram years; and WHEREAS, the first installment of $180 , 000 will be paid on or about July 1 , 1983 : THEREFORE, RESOLVED by the Council of the Town of Leesburg in Virginia as follows : The manager is authorized to execute a promissory note with Virginia Electric and Power Company in the amount of $132 , 900 . , Mr. Niccolls said we will be closing this transaction as soon as we get funding in the third program year. VEPCO has been most coopera- tive in this entire acquisition and it is appropriate to thank their real estate division. The price was established over a year ago and they have been wonderful about holding the price and not charging interest. This is the single biggest purchase of land in the South Harrison Street program. The resolution was unanimously adopted: Aye : Councilmembers Coffey, Gheen, Tolbert, Willis and Mayor Pro-Tem Bos . Nay : None. On motion of Mr. Tolbert, duly seconded, the meeting was ad- journed at 8 : 40 p.m. Mayor Pro-Tem Clerk of ,'he Council