HomeMy Public PortalAbout1983_09_14 MINUTES OF REGULAR MEETING OF LEESBURG TOWN COUNCIL AND PUBLIC HEARING ON
PROPOSED AMENDMENTS TO SUBDIVISION AND LAND DEVELOPMENT REGULATIONS,
322 SEPTEMBER 14, 1983.
A regular meeting of the Leesburg Town Council was held in the Council
Chambers, 10 West Loudoun Street;\Leesburg, Virginia on September 14, 1983 at
7:30 p.m. The meeting was called to order by the Mayor, with Mr. Tolbert giv-
ing the invocation, and followed with the Salute to the Flag led by Chip and
Sally Sevila (children of the Mayor) . Present were: Mayor Robert E. Sevila,
Councilmembers Charles A. Bos, Edgar L. Coffey, Jr. , Reginald K. Gheen, Marylou
Hill, John W. Tolbert, Jr. and Howard M. Willis, Jr. ; also Town Manager John
Niccolls, Deputy Manager Jeffrey H. Minor, Assistant Manager for Planning and
Development Marc Weiss, Director of Engineering Andrew G. Shope ,(who joined
the meeting late in the evening) , Director of Utility Plants Randolph W. Shoe-
maker and Town Attorney George M. Martin.
On motion of Mr. Bos, seconded by Mrs. Hill, the minutes of the regular
meeting of August 24, 1983 were unanimously approved as submitted:
Aye: Councilmembers Bos, Coffey, Gheen, Hill, Tolbert, Willis and
Mayor Sevila.
Nay: None.
PETITIONERS:
Mr. Kerry Whitmer, of Route 4, Box 117, Leesburg, asked for information
concerning the proposed community of Exeter - time frame, what has been scheduled
and general information - it seems the community is very much opposed to what is
being planned. Mayor Sevila advised that the application for the development of
Exeter is in the pre-application phase - we do not have a formal application for
the entire development and the rezoning that would be a part of that application.
We have received exploratory sketches or concept development plans without formal
rezoning application for the entire 300-acre development and the accompanying
commercial and retail. The applicant does own acreage within the town that has
some 40 single-family units on it - this has correct zoning at this time. This
is moving forward through the subdivision and site plan phases before the town's
Planning Commission. (He can follow this through the Planning Commission and
Council to its completion.) We have little more information than the public
has - there is no scheduled rezoning process until we have a full application.
Mr. Bos believed there are some firmer plans for approximately 1200 units over a
period of time and that planning is taking place now. Mr. Niccolls said the
developer is working on a concept plan for the entire project now located with-
in
t
the town (about 279 acres zoned in various categories) - he could proceed
under existing zoning but prefers to submit a planned development application
with all of the project designed at one time. The town has had meetings with
the developers and planning consultants and has asked for certain submittals
as part of their preliminary concept planning - particularly those related to
traffic patterns. We didn't get into the land use and housing density issues
at this time. The density they are contemplating is equal to the equivalent
to that permitted under existing zoning today - this is for the tract currently
in town west of the Route 15 By-Pass. We have seen only the publicity releases
on .any development currently proposed outside the corporate limits, which is
secondary in the developers' plans. Their primary interest is in getting the
residential project started within Leesburg. Mayor Sevila reiterated that it
is ultimately the developers' intention to file a zoning application for the
bulk of the property, which is in the town. This would be to rezone to a PD
District - this would require a public hearing before the Planning Commission
and then before the Town Council.
PUBLIC HEARING ON PROPOSED AMENDMENTS TO SUBDIVISION AND LAND DEVELOPMENT
REGULATIONS:
The proposed changes were read by the Clerk. Mr. Niccolls explained that
this change is necessitated by change in State law, as well as to simplify and
expedite the procedure for minor boundary line adjustments. Often, two lot-
owners adjacent to each other find it expedient to swap some land to permit
one of them to put in a fence, trees, a garage or a driveway - it doesn't create
any new building lots - they may even swap even. The current procedure is
rather confused - the General Assembly, in its last session, revised certain
matters in the enabling statutes, thus simplifying the procedure for these minor
boundary line adjustments. This change was initiated and referred to the Plan-
ning Commission - the Commission made some minor adjustments and it is now be-
fore Council. This will simplify rather routine matters that come before
Council from time to time. Mrs. Hill explained that the Planning Commission
added "after consultation with the Planning Commission" and "The developer shall
record the boundary line relocation plat, etc." Mayor Sevila asked if there is
MINUTES OF SEPTEMBER 14, 1983 MEETING. g
a procedure by which matters are taken up by the Director of Engineering 3 2 3
before Planning Commission by way of consultation, etc.? Mr. Niccolls said
this requirement was added by the Planning Commission - we do not have such
a procedure now. All of the present procedures either call for their approval,
disapproval or whatever - we have never dealt with this. He assumed this would
be done by a simple memorandum to the Planning Commission by the Director of
Engineering, whereby he would wait for the passage of one meeting and then
approve the subdivision plat if the Commission raised no issues at the next
meeting. By meeting every two weeks, there is no harm in waiting past a meet-
ing. Mayor Sevila asked if it was intended that the Planning Commission would
have veto power over the Director of Engineering? Mrs. Hill said that, in the
case of a boundary line adjustment, it was felt that the Planning Commission
should be involved in it - it would be better to have more than one person.
Mayor Sevila asked if it requires Planning Commission approval before action
can be taken by the Director of Engineering? Mrs. Hill said it implies this -
it says "after consultation."
Mayor Sevila asked for public comment on these proposed amendments. There
was none. He, therefore, closed the hearing.
Mr. Gheen felt there should be more clarification of "after consultation
with the Planning Commission" - there are possibilities that there can be a dif-
ference of opinion after consultation between the Director of Engineering and
the Planning Commission. Mrs. Hill said it once read "after approval of the
Planning Commission." Mr. Coffey suggested "that the Director of Engineering
and Planning Commission may approve " Mr. Gheen felt it needs further dis-
W cussion.
03
a Mr. Niccolls said the whole purpose of this change was to keep the costs
for these minor boundary line adjustments down. The Planning Commission now has
authority to approve subdivisions - if the Commission is going to approve it,
the Director of Engineering doesn' t need to be involved. The whole point of
this is to allow two property owners to come in and to make a simple exchange
of a few hundred square feet of land without going through the whole meeting.
process. If we're not going to add the approval of the Planning Commission,
there is really no point in calling it what it is - just say the Planning Com-
' mission may approve the alterations - take the Director of Engineering out.
These matters are routinely handled in most jurisdictions in this way - by an
administrative act. There are no policy implications and no planning implica-
tions to the types of boundary line adjustments that are being discussed here.
No new lots are created, no building lot is reduced below an allowable zoning
minimum and no buildings are being authorized - it's a matter of exchange of
one measure of line for another. That was the whole point of the exercise.
Mayor Sevila asked what the changes in the State Code were? Mr. Martin said
there were none - it was adopted for the first time. Previously there was no
such thing as a boundary line adjustment. Mayor Sevila asked what the procedure
formerly was for a simple boundary line adjustment? Mr. Niccolls referred to
the portion of the definition being struck - that excluded from the jurisdic-
tion of the Planning Commission those specific lines - it removed those ex-
changes of land from any process by the town. When those types of deeds were
prepared by lawyers, all the town did was mark it "No subdivision required"
and gave it back to them. The Clerk of the Circuit Court accepted those splits
for recordation on that assumption. It was assumed that the former provision
did not permit lot splits or boundary line adjustments in commercial or non-
residential districts. Mr. Martin then looked into the State enabling legis-
lation and these provisions were drafted to allow establishment of a procedure
for these splits in any zoning category. In residential zoning districts, as
it is now, nobody approved the splits, so it is not a matter of relinquishing
jurisdiction to any officer - we are now clearly placing authority in the Sub-
division Ordinance and in the process. Mayor Sevila referred this matter to the
Finance and Administration Committee, to come back to Council for action at its
- /
next meeting.
COUNCILMEMBERS' COMMENTS:
Mr. Bos reported that the Economic Development Advisory Committee met
this morning. The business survey is completed and the tabulation should be
finished in a couple of weeks. Some of the perceptions of the business people
are very interesting. Council should get a report on this. There are a number
of requirements for the State certification program and a representative will
be here next month to talk about those.
He noted that NVPDC is entering into a contract study on the Dulles area
watershed. He asked Mr. Niccolls to explain to Council the implications of that
MINUTES OF SEPTEMBER 14, 1983 MEETING.
324
study and what requirements may or may not be affected for Leesburg's sewage
treatment in the future. Mr. Niccolls said all sewage treatment and sewage
handling facilities in the Dulles area are subject to the Dulles area watershed
policies. These are extremely high standards. We were given permission to con-
struct our expansion under these policies, even though the plant will not pre-
cisely comply with all policies because they are considering this an interim or
temporary expansion and upgrade, pending the review of these policies to de-
termine whether they are practical and needed (they were adopted during the hey-
day of the environmental movement and they may be adjusted down without any harm
to the environment) . These policies would, basically, call for our plant to pro-
duce drinking water at the lower end at tremendous expense. Five years ago our
STEP I plant was estimated to cost as much as $16,000,000, so it was an import-
ant step when we received word that we could construct the plant without meet-
ing those standards. NVPDC has received a grant to be the contractor to the
State Water Control Board for the study and they will be doing all kinds of
studies to then make a recommendation on new standards. He has appointed Randy
Shoemaker to serve on a technical advisory committee with NVPDC. Mr. Shope will
be keeping in touch with this through Randy and attending meetings if he chooses.
This is an important study because it will determine for Leesburg what standards
have to be met by the next upgrade of the sewage treatment facility. In Virginia,
if your plant does not meet the revised standards, you really aren't required to
build the upgrade until funds are available on a matching basis, so we really
don't look to any change in Leesburg's design or operating practices as a result
of this. However, in the far future, it would have an impact.
Mr. Gheen reported that the church construction on Dry Mill Road is under-
way. He has also visited the excavation site for the sewer plant and it looks
like they are off on time.
Mr. Coffey said the Town Plan Task Force met on August 23rd. The staff had
prepared draft copies of the first three elements - environment, people, housing,
community development and jobs. They were reviewed, with a few corrections made
to them. It is anticipated that the draft copy of at least two of the three re-
maining elements will be available at the next committee meeting for review - they
deal with land use, urban design, public utilities and facilities. The third ele-
ment may or may not be ready at the next meeting - the Highway Department has in-
put into this one. They seem to be on target and soon should have documents for
the Council and Planning Commission and for the public.
Mr. Tolbert said he has found there are quite a few streets in Country Club
Subdivision that are not yet paved - will these be done before annexation takes
place? Mr. Niccolls said the streets in Section IV are bonded and, though it
may not take place before annexation, it should occur in the normal course of
events as the development proceeds.
MAYOR'S REPORT:
Mayor Sevila called attention to the memo from staff concerning the Vir-
ginia Municipal League Conference this week. A large contingency of the Council
is going to this conference - he feels they will come back with some beneficial
experiences to share with the public and in Council. This makes them better
councilmembers and promotes better government in the town. He hopes they will
come back with appropriate reports.
There is a land use seminar on September 24th, sponsored by the Coalition
for Loudoun and the Virginia Tech Extension Service, to which councilmembers will
receive an invitation. This is an appropriate event while we are going through
some planning for large areas of land in the near future - he urged everyone to
try to attend. Mr. Bos commented that Mayor Sevila will be speaking at that
meeting. Mayor Sevila said he will be a member of a panel on the transfer of
development rights, an increasingly interesting subject.
MANAGER'S REPORT:
Mr. Niccolls highlighted several items from the written Activity Report:
(a) The airport sewer extension work is actually underway. The rock drill-
ing is going along pretty well, with less rock than our projections. The first
advertisements for bids for the Flight Service Station are being placed this week.
The plans will be distributed to contractors and Blue Reports. -Bids will be
opened on October 12th (about 30 days behind our ambitious schedule of last spring) .
The bid documents are now being reviewed by staff and they are contemplating intro-
duction of an early completion bonus (March 1) - it could be worth half a month's
rent back to the contractor.
MINUTES OF SEPTEMBER 14, 1983 MEETING. �j
(b) Work is continuing on the development proposal lease - we should3 2 5
have a near final draft in Council's hands for the committee meetings. It
looks like a good document and it looks like this development will occur. The
people who have made this proposal to us are having success in marketing their
potential leaseholds or subleases to tenants and a restaurant owner wants to
come into the area. This could be a wonderful opportunity.
(c) Work is continuing on the McKimmey relocation - Mr. McKimmey has re-
tained architects and we will see a startling improvement in the whole area.
(d) We will have selection of an architect for the East Market Street
landscaping and beautification project soon. Marc has been considering how to
secure these architectural services within a limited budget and yet have the in-
formation necessary for the town to award a contract. He (Mr. Niccolls) has had
contact with at least one major property owner who is excited about doing com-
panion work on his own land at the same time, so this plan has good potential
for taking off with real improvement.
(e) Regarding Potter's Field - as of Monday 95 percent of the graves have
been disinterred and we will be preparing reinterment at Union Cemetery. We
hope, with this reinterment, to close the property so the town's fee simple
interest will be recorded in the Circuit Court as clear in all respects. We
M are going to suggest that acknowledgment be made in a court order so we can ac-
tually close this case, which has been open since 1954. There will be a re-
spective and proper arrangement made for the reinterment at Union Cemetery,
0 with an appropriate marker.
CO
m (f) The West Catoctin Circle construction is coming along very nicely -
the base asphalt is in place and the topping asphalt will be soon. The road
Q will be open this winter for traffic.
Mayor Sevila said he notices that Catoctin Circle is nearly complete now.
Does this progress extend all the way from the high school to Route 7? Mr.
Niccolls said the base coat is on - that's why it looks complete. There is a
little more drainage work to be corrected and then the fine grading, seeding-
sodding, stabilization, clean-up, painting, striping and signage.
Mayor Sevila also asked about Potter's Field - how much acreage there is
and what the town's ultimate goal is for it? Mr. Niccolls said Mr. Martin is
credited with conceiving the notion that Potter's Field (approximately 34,000
square feet) might just belong to the town by virtue of an ancient deed acci-
dentally found in the Clerk's Office - it was never recorded. He convinced
the council that there was merit to the case, so he pursued a lawsuit that went
once to the Supreme Court of Virginia and came back for trial. The tract 'was
ultimately divided by agreement into three interests (First Virginia Bank,
Clarence Jewell and the town) . The town was the only entity that was obli-
gated to move the graves, so the town retained archeological consultants, who
identified over 300 graves (about 100 were removed by the archeologists,
studied, etc. and properly registered with the Loudoun Museum) . The remainder
of the graves were removed by simple excavation disinterment by town forces .
(after securing the proper court order) . Council will be presented with the
question of what to do with this land soon. We need a major right-of-way to
extend Catoctin Circle - it could be used as a swap - it could be sold or ex-
changed - it's a valuable asset and is worth at least a quarter of a million
dollars.
On motion of Mr. Tolbert, seconded by Mr. Coffey, the following ordinance
and resolutions were proposed and unanimously adopted:
83-0-29 - ORDINANCE - AMENDING SECTION 11-43 OF THE TOWN CODE REGARDING CURFEW
FOR MINORS.
ORDAINED by the Council of the Town of Leesburg in Virginia as follows:
SECTION I. Section 11-43, Curfew for Minors, of the Town Code is amended
to read as follows:
Sec. 11-43. Curfew for Minors.
It shall be unlawful for any minor to frequent or be in public
places, or places open to the public whether or not on private property
between the hours of 1:00 a.m. and daylight unless attended by his or
her parent or parents. Every minor who shall violate the provisions
MINUTES OF SEPTEMBER 14, 1983 MEETING.
326
of this subsection shall be subject to a fine of not less than one
dollar or more than ten dollars. Each violation shall constitute
a separate offense.
SECTION II. This ordinance shall be effective upon its passage.
83-140 - RESOLUTION - INITIATING AND REFERRING A PROPOSED AMENDMENT OF THE
LEESBURG ZONING ORDINANCE TO THE PLANNING COMMISSION
FOR PUBLIC HEARING AND RECOMMENDATION UNDER CHAPTER 11,
TITLE 15.1 OF THE CODE OF VIRGINIA.
WHEREAS, Section 2-7-2 of the Leesburg Zoning Ordinance provides that
all multi-family dwellings shall provide two parking spaces per unit;
and
WHEREAS, studies indicate that housing for the elderly requires sub-
stantially fewer parking spaces than conventional development; and
WHEREAS, provision of unneeded parking spaces increases both the capi-
tal and long-term maintenance costs of elderly housing projects:
RESOLVED by the Council of the Town of Leesburg in Virginia as follows:
SECTION I. An amendment of the Leesburg Zoning Ordinance is initiated
to add a new category to Section 2-7-2(a) to read as follows:
Types of uses: Required No. Parking Spaces
(a) Residential
(1) Single family dwelling, detached 2.0 per dwelling
(2) Single family dwelling, attached 2.0 per dwelling
(3) Multi-family dwelling 2.0 per dwelling
(4) Rooming/boarding house 1.0 per sleeping room
(5) Tourist home 1.0 per sleeping room
(6) Family care homes 0.25 per occupant
(7) Group homes 0.25 per occupant
(8) Mobile home parks 1.5 per dwelling
(9) Housing for the elderly 2.0 spaces for each
three dwellings
SECTION II. The Planning Commission shall conduct a public hearing on
this amendment and submit a report to Council in accordance with the
provisions of Section 15.1-493 of the 1950 Code of Virginia as amended.
83-141 - RESOLUTION - ESTABLISHING A DATE FOR HALLOWEEN CELEBRATIONS.
WHEREAS, Halloween celebrations and the annual Leesburg Kiwanis Hallo-
ween parade can most conveniently occur on a weekend evening:
THEREFORE, RESOLVED by the Council of the Town of Leesburg in Virginia
as follows:
The date for 1983 Halloween celebrations in the Town of Leesburg shall
be Saturday, October 29, 1983.
83-142 - RESOLUTION - EXTENDING TIME FOR THE INSTALLATION OF PUBLIC IMPROVEMENTS
IN SECTION II OF LOUDOUN HILLS SUBDIVISION.
RESOLVED by the Council of the Town of Leesburg in Virginia as follows:
The time for completion of installation of public improvements in Section
II of Loudoun Hills Subdivision is extended until July 1, 1984.
Aye: Councilmembers Bos, Coffey, Gheen, Hill, Tolbert, Willis and
Mayor Sevila.
Nay: None.
On motion of Mr. Willis, seconded by Mrs. Hill, Council voted unanimously
to go into executive session, pursuant. to Section 2.1-344 of the Code of
Virginia, as amended (a) (6) , for the purpose of listening to the town's
special counsel regarding litigation on the water treatment plant:
Aye: Councilmembers Bos, Coffey, Gheen, Hill, Tolbert, Willis and
Mayor Sevila.
Nay: None.
MINUTES OF SEPTEMBER 14, 1983 MEETING. g
Council reconvened after executive session to consider the present 3 2 7
status of pending litigation involving the town, .MCI and BCM regarding the
water treatment plant. No action other than contemplated in the motion was
considered.
83-143 - RESOLUTION - ESTABLISHING JUST COMPENSATION AND AUTHORIZING ACQUISITION
OF THE SOUTH HARRISON STREET REDEVELOPMENT AND REVITALIZA-
TION PROJECT.
On motion of Mr. Tolbert, seconded by Mrs. Hill, the following resolution
was proposed:
RESOLVED by the Council of the Town of Leesburg in Virginia as follows:
SECTION I. The manager, as required by Title 25, Chapter 6, Article 3
of the Code of Virginia 1950 amended shall certify just compensation of
$25,500 as determined from an appraisal and review appraisal for the
property of James H. and Frances A. McKimmey located at Loudoun County
Tax Map 48A, Section 29 , Parcel 9 to be acquired by the town for the
South Harrison Street Redevelopment and Revitalization Project.
SECTION II. The manager shall buy, on behalf of the town, the 6,000
M square foot tract with barn owned by James H. and Frances A. McKimmey
'Crand shown on a plat prepared by Ken W. Erickson dated June 24, 1983,
O at a price not to exceed $25,500.
W SECTION III. An appropriation to remain in effect until the project is
completed is made from the unappropriated balance of the South Harrison
Q Street Capital Project Fund to the account and in the amount shown below:
South Harrison land acquisition, Account No. 9300.700 - $26,000
Mr. Niccolls explained that this acquisition is the old Saffer barn, to be com-
bined with other properties in the South Harrison Street redevelopment area.
It is contemplated that the land will be retained by the town and leased to the
developer of the land behind the Vinegar Hill Parking Lot and the building sold
to the developer for its appraised value, to be used in the project. It will
remain on its present site and be connected to the main site via a bridgeway
or overhead walkway - it is across the street. The resolution was unanimously
adopted:
Aye: Councilmembers Bos, Coffey, Gheen, Hill, Tolbert, Willis and
Mayor Sevila.
Nay: None.
PROPOSED RESOLUTION APPROVING A TEMPORARY REDUCTION IN LOCAL ORIGINATION REQUIRE-
MENTS FOR STORER CABLE COMMUNICATIONS, INC.
On motion of Mrs. Hill, seconded by Mr. Coffey, a resolution was proposed
approving a temporary reduction in local origination requirements for Storer
Cable Communications, Inc. Mr. Minor explained the reasons for this request
and said the council has expressed publicly that they would like to see the
Cable Commission negotiate with Storer over some things we can do to reduce their
operational expenses and, at the same time, lessen the pressure on Storer to
increase rates to subscribers. The Commission met last night and, after meet-
ing Storer's new local origination specialist, they feel that hopefully they
will have a tighter local origination program - that it will be a better opera-
tion after we do this - one that will cost less money but give more service.
Mr. Minor and Mr. Ward Bodner, local manager for Storer, answered questions con-
cerning number of hours and kind of programming currently being offered. Mayor
Sevila felt Storer should present facts and figures to substantiate their losses.
The negotiation, adoption and execution of this franchise reflect a lot of
work on behalf of the town and the staff. Council has had, in the last three
months, two significant measures before it and Storer: has received repeated credit
for the job they are doing. They want to be certain they are being responsive
to the public interest. He felt all all of this is somewhat related to Storer's
failure to get the county franchise. He would like to see this go back to the
committee to receive further information before any action is taken. Mr. Bod-
ner said there is more information he can give them - he can tell them what
they are saving and what their local programming plans are. On motion of Mrs.
Hill, seconded by Mr. Willis, Council voted unanimously to refer this matter
to both committees and be returned to the agenda for the next regularly scheduled
meeting:
MINUTES OF SEPTEMBER 14, 1933 MEETING.
328 Aye: Councilmembers Bos, Coffey, Gheen, Hill, Tolbert, Willis and
Mayor Sevila.
Nay: None.
Mr. Bos said that, when all is said and done, there is a "gut" judgment to be
made. Local origination programs are probably not watched by a large number
of people, so it ultimately gets down to what is the public benefit of rela-
tively few subscribers watching this material? There is a difference as to
whether two or 2,000 people are watching it at one time, there is a differ-
ence in terms of the impact it has in the community. If we consider these
figures low, should we perhaps try to do some publicity to improve it?
83-144 - RESOLUTION - AUTHORIZING AN APPROPRIATION FOR DIESEL FUEL, MATERIALS
AND EQUIPMENT RENTAL FOR THE CONSTRUCTION OF THE AIRPORT
SEWER LINE.
On motion of Mrs. Hill, seconded by Mr. Willis, the following resolution
was proposed:
RESOLVED by the Council of the Town of Leesburg in Virginia as follows:
An appropriation to remain in effect until the project is complete is
made from the unappropriated balance of the Airport Capital Project Fund
to the account and in the amount shown below:
Airport Sewer Line Construction, Account No. 8300.702 - $9,000
Mr. Niccolls said the sewer line construction is underway, using town forces.
This will require miscellaneous purchases, such as fuel, materials and equip-
ment rental, as well as blasting, pipe purchases, manhole purchases, etc. and
will total about $250,000 - this is simply part of the budget for this project.
Periodic status reports will be submitted on this project, roughly in the form
of the Capital Projects Summary sheets. Mr. Gheen understood this is to cover
miscellaneous items that occur from day to day, without having to wait for a
council meeting to get approval for small items. This is correct. Mr. Nic-
colls said they hope to have the project completed in about four months - by
December. The resolution was unanimously adopted:
i Aye: Councilmembers Bos, Coffey, Gheen, Hill, Tolbert, Willis and
Mayor Sevila.
Nay: None.
83-145 - RESOLUTION - AUTHORIZING AN ADDITION TO TUSCARORA CREEK CHANNEL IM-
PROVEMENT DESIGN CONTRACT.
On motion of Mrs. Hill, seconded by Mr. Bos, the following resolution
was proposed:
RESOLVED by the Council of the Town of Leesburg in Virginia as follows:
SECTION I. The manager shall amend the contract with Bengtson, DeBell,
Elkin and Titus for engineering design and survey services for Tuscarora
Creek Channel improvements, to include construction plan revisions re-
quired by the Virginia Commission of Inland Game and Fisheries, such cost
not to exceed $260.
SECTION II. An appropriation is made from the unappropriated balance of
the General Fund to Account No. 3401.300, Engineering, Contractual Ser-
vices, in the amount of $260 for fiscal year 1984.
Mr. Bos understood this additional funding takes care of some of the concerns
by the local property owners for some minor changes in the plan. Mayor Se-
vila asked how close they are to final resolution of this property? Mr.
Shope said they have not yet received a permit from the University of Marine
Science, so can't make a decision until then. He recommends waiting until
spring or possibly until late summer (August) . Mr. Niccolls said some funds
were budgeted in the current fiscal year for some construction activity - it
might be appropriate to defer these. This work is in process. The resolution
was unanimously adopted:
Aye: Councilmembers Bos, Coffey, Gheen, Hill, Tolbert, Willis and
Mayor Sevila.
Nay: None.
i
MINUTES OF SEPTEMBER 14, 1983 MEETING.
329
83-146 - RESOLUTION - AUTHORIZING A CONTRACT FOR OBSTRUCTION REMOVAL DESIGN
SERVICES AT LEESBURG MUNICIPAL AIRPORT AND MAKING AN
APPROPRIATION.
On motion of Mrs. Hill, seconded by Mr. Coffey, the following resolution
was proposed:
RESOLVED by the Council of the Town of Leesburg in Virginia as follows:
SECTION I. The manager shall execute a lump sum contract in the amount
of $8500 with the firm of Campbell, McQueen and Paris, Engineers, for
engineering and design services in connection with the removal of FAA
Part 77 obstructions at Leesburg Municipal Airport.
SECTION II. An appropriation to remain in effect until the project is
complete is made from the unappropriated balance of the Airport Capital
Project Fund to the account and in the amount shown below:
Airport Development Aid Projects, Obstruction Removal
Account No. 8300.707 - $8500
Mr. Minor said Mr. McQueen and Mr. Paris from the firm of Campbell, McQueen and
Paris are here tonight. Seven or eight months ago, we received an AIP grant to
locate the Part 77 7 to 1 obstructions on the west side of the airport. There
O were trees on land that we didn't own and a mound on property that we did own.
CO We needed design services to have the mound leveled and the trees removed. We
COrecently sent out an RFP and receive three proposals. Two of them included
W some aerial surveys to identify allYthe Part 77 obstruction. Specifically,
our FBO and some of the users at the airport are concerned about Runway 35.
Campbell, McQueen and Paris, along with their proposal, indicated that they
would identify all of the obstructions and provide us with full-color aerial
prints, along with all the ground surveys and easement plats, for a lump sum fee
of $8500. Mr. Shope and he interviewed all three firms and feel very satisfied
this is the best of the three. The resolution was unanimously adopted:
Aye: Councilmembers Bos, Coffey, Gheen, Hill, Tolbert, Willis and
Mayer. Sevila.
Nay: None.
83-147 - RESOLUTION - AUTHORIZING PURCHASE OF TWO PICK-UP TRUCKS AND MAKING
APPROPRIATIONS.
On motion of Mrs. Hill, seconded by Mr. Bos, the following resolution was
proposed:
RESOLVED by the Council of the Town of Leesburg in Virginia as follows:
SECTION I. The manager is authorized and directed to purchase two pick-
up trucks from the Utility Fund at a cost not to exceed $16,748.18. Both
trucks are to be purchased from the low bidder, Star Pontiac-GMC, Inc. ,
146 East Market Street, Leesburg, Virginia. The Utility Lines Division
pick-up truck price is to be $7,644.43 and the price for the 4-wheel
drive vehicle for the Water Supply Division is to be $9,103.75.
SECTION II. Appropriations are made to Utility Fund Account No. 5200.710,
Equipment, in the amount of $9,103.75 and to Utility Fund Account No. 5100.705,
Automotive Equipment, in the amount of $7,644.43 for the fiscal year end-
ing June 30, 1984.
Mr. Willis asked if these are replacement trucks? Mr. Niccolls said they are
and both are budgeted items. The old ones will be disposed of at auction.
The resolution was unanimously adopted:
Aye: Councilmembers Bos, Coffey, Gheen, Hill, Tolbert, Willis and
Mayor Sevila.
Nay: None.
On motion of Mr. Tolbert, seconded by Mr. Coffey, the meeting was adjourned
at 9:45 p.m.
'A M/ or
Clerk of t ' Council