HomeMy Public PortalAbout1983_10_17SPEC 350 MINUTES OF SPECIAL MEETING OF LEESBURG TOWN COUNCIL, OCTOBER 17, 1983.
A special meeting of the Leesburg Town Council was held in the Council
Chambers, 10 West Loudoun Street, Leesburg, Virginia on October 17, 1983 at
7:30 p.m. , pursuant to Notice thereof having been delivered to all council
members prior thereto. Present were: Councilmembers Charles A. Bos, Edgar
L. Coffey, Jr. , Reginald K. Gheen, Marylou Hill, John W. Tolbert, Jr. and
Howard M. Willis, Jr. ; also Town Manager John Niccolls and Deputy Manager
Jeffrey H. Minor. Absent from the meeting was Mayor Robert E. Sevila.
The purpose of this meeting is to award a contract for construction of
the Automated Flight Service Station/Terminal building at the Airport.
In the absence of the Mayor, the meeting was called to order by Mayor
Pro-Tem Bos.
Mr. Niccolls commented that this project started as a "long shot", with
Mr. Minor being the only one who believed it could be pulled off. He convinced
the council and the staff to let the application go in and he has pursued this
project diligently and carefully and is responsible for managing the project.
This is a difficult task - it involves taking a very tight budget and bringing
the project to completion within that budget. While we are just a shade over
for construction, he feels we came out very well on the building. This will be
a handsome addition - we could have saved a few dollars by putting up a metal-
sided barn, but he is glad that we made the choice not to do that.
Mr. Minor reported that they were glad to receive a letter from the archi-
tect today - it indicated he had very thoroughly researched the low bidder, Moss
Associates from Harrisonburg, and got glowing reports on their qualifications
and past work experience from several clients, their banker and other archi-
tects. This is equally, if not more, important than the price we got for the
building, so we are pleased to get a good price from a good contractor. A
very major task still looms ahead - getting the building done without a lot of
change orders and problems. We have a $25,000 contingency in the appropriation -
this is recommended by the architect. Council received a packet on Friday that
dealt with some of the financial issues involved. These were discussed with Don
Taylor at length, particularly some difficulties to be faced in the Airport Fund
in early fiscal year 1985. This is the reason for the one-year loan from the
Utility Fund. The major policy implication is that they are recommending that
Council make the decision not to use airport funds previously targeted for the
runway extension, but to use other sourcesof revenue available. The Leesburg
Airport Terminal Area Improvements study and the Airport Financial Plan showed
a six-year plan that has been a great help to them. Instead of using Airport
Fund money to fund the five percent local share for these projects, they are
going to put that money into the deficit on the flight service station budget,
so they are confident that, with the assistance of the Utility Fund for that
one year and the other revenues explained in the memo on Friday, they will be
able to fully fund the entire construction project.
83-168 - RESOLUTION - AUTHORIZING A CONTRACT FOR THE CONSTRUCTION OF AN AUTOMATED
FLIGHT SERVICE STATION AND TERMINAL FACILITY AT LEESBURG
MUNICIPAL AIRPORT AND MAKING APPROPRIATIONS.
iOn motion of Mr. Willis, seconded by Mr. Tolbert, the following resolution
was proposed:
WHEREAS, the Town of Leesburg has contracts with the Federal Aviation
Administration and Janelle Aviation, Inc. to construct a regional auto-
mated flight service station and terminal facility; and
WHEREAS, sealed bids for the construction of these facilities were so-
licited in accordance with Leesburg's purchasing policies; and
WHEREAS, the project architectural fir; Ballou and Justice, has certi-
fied to the town that the lowest and best bid received is from Moss As-
sociates, Inc. of Harrisonburg, Virginia:
THEREFORE, RESOLVED by the Council of the Town of Leesburg in Virginia
as follows:
SECTION I. The manager shall execute on behalf of the town a standard
AIA document A101, 1977 edition, stipulated sum contract with Moss Asso-
ciates of Harrisonburg, Virginia in the amount of $1,038,612 for the con-
struction of an automated flight service station and terminal facility
at Leesburg Municipal Airport.
MINUTES OF OCTOBER 17, 1983 SPECIAL MEETING.
SECTION II. A loan to the airport capital projects fund from the 351
utility fund in the amount of $50,000 is authorized effective Aug-
ust 1, 1984 for a term of twelve months at 9 percent simple interest.
SECTION III. Appropriations . to remain in effect until the project
is complete are made from the unappropriated balance of the airport capi-
tal project fund to the accounts and in the amounts shown below:
Flight Service Station Construction, Account No. 8300.704 - $275,000
Flight Service Station Construction, Account No. 8300.704 - $788,612
SECTION IV. Airport fund appropriation to Account No. 6000.560, Payment
to General Fund for Overhead, in the amount of $15,600 is reduced to
$5,600 for fiscal year 1984.
Mr. Gheen said the $50,000 authorized effective August 1, 1984 is a future year's
appropriation - is this legal or should we commit ourselves? Can we extend this
for a future year? Mr. Niccolls said that, before we recommend appropriations,
we always want to have sufficient revenues shown as to where it can be paid,
so the future charge-out was included. Perhaps this can be worded "A loan in
the amount of $50,000 shall be authorized if necessary." Mr. Gheen asked if it
CO could be made effective June 30, 1984, which would keep it in this fiscal year?
Mr. Niccolls thought this should be done. Mr. Minor said the first appropriation
0 should read "Terminal Construction, Account No. 8300.706 - $275,000." On motion
of Mr. Gheen, seconded by Mr. Tolbert, Sections II and III of the resolution were
m unanimously amended to read as follows:
CO
SECTION II. A loan to the airport capital projects fund from the utility
fund in the amount of $50,000 is authorized effective June 30, 1984 for a
term of twelve months at 9 percent simple interest.
SECTION III. Appropriations to remain in effect until the project is
complete are made from the unappropriated balance of the airport capital
project fund to the accounts and in the amounts shown below:
' Terminal Construction, Account No. 8300.706 - $275,000
Flight Service Station Construction, Account No. 8300.704 - $788,612
Aye: Councilmembers Coffey, Gheen, Hill, Tolbert, Willis and
Mayor Pro-Tem Bos.
Nay: None.
The resolution, as amended, was unanimously adopted:
Aye: Councilmembers Coffey, Gheen, Hill, Tolbert, Willis and
Mayor Pro-Tem Bos.
Nay: None.
Mr. Bos said the whole airport enthusiasm and direction has changed quite
a bit in the last year or so - to everyone's agreement and pleasure. The whole
project has become rather exciting. Mr. Minor has worked on this with enthusiasm
and, also, former Mayor Hill essentially took up the banner on this when some of
the rest of Council thought it was questionable. He met with Congressman Wolf
and other dignitaries and made a major contribution toward the direction this
has gone - this should not go forgotten.
Mr. Jim Haynes said he is very much excited about the terminal building.
On motion of Mr. Gheen, seconded by Mr. Tolbert, the meeting was adjourned
at 8:00 p.m.
Mayor Pro-Tem
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Clerk of th Council