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MINUTES OF WORKSHOP SESSION OF LEESBURG TOWN COUNCIL.
The Leesburg Town Council met in workshop session in the- Town Council
conference room at 7:30 p.m. , January 4, 1984 with the following present:
Members; Mayor Sevila, Mn Bos, Mr. Coffey, Mr. Gheen, Mr. Tolbert, Mr. Willis;
John Niccolls, Jeff Minor, Andrew Shope, Marc Weiss, staff.
The agenda for the January 11 , 1984 regular meeting was reviewed and
iagreement reached by consensus on the following items.
Elderly parking - The mayor questioned the need for a definition of
housing for the elderly to be inserted in the ordinance. It was decided
that staff should add a definition in the proper section in the ordinance.
This shall be a consent item.
Proffer powers - No discussion, this shall be a consent item.
Balls Bluff Road relocation - Mr. Niccolls will include'a letter from
one of the residents in Friday's agenda packet. The draft resolution shall
be on the agenda.
Extra territorial jurisdiction - No discussion, this shall be a consent
item.
Access to through collector routes - This item shall be included on
the agenda. -
Catoctin Circle controlled access - The mayor proposed that this item
be included on the agenda and adopted as an interim measure to preserve our
intention regarding the access to through collector routes ordinance.
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Speed limits on Rt. 7 and 15 - Mr. Gheen expressed the need for
additional speed limit signs on approach roads. The mayor asked John Niccolls
to have these approach roads studied for the addition of signs such as one
stating 25 mile speed limit unless posted. This item is to be included on
agenda.
Gifts - Discussion was held on section (c) of this item. The mayor
asked the council members to examine their feelings on this matter and develop
some wording to express them. The mayor also wants to discuss- town reim- II/bursement procedures with John Niccolls.
Junk cars - Discussion was held and item will be included on agenda.
It was stressed that screening requirements on commercial property need to
be approached during the zoning ordinance revision process. A possible
violation of our present zoning ordinance, at First and King Streets, was cited.
Planning Commission revision - Discussion was held on the question of
whether to add two additional seats. The mayor suggested that at present the
seven member rule remains while input from the commission is sought. The
number can be increased in the future if the commission feels it is overworked
and additional members are needed. Action must be taken on the appointment to
the vacant seat and the present two seats that are due to expire. The first
paragraph in (b) of Sec. 13-18 is to be revised as follows: "(b) Three
committees of the planning commission, each consisting of at least three members
of the commission appointed by the chairman -at the first meeting each year
for one year terms, are hereby established as follows: ." Also, the sentence
"No member may serve on more than one committee simultaneously." is to be
deleted. This item is to be included on agenda with changes.
Utility facility reimbursement agreement - The staff was asked to develop
la formula and a worksheet using hypothetical figures for those not available.
Andy Shope will work with Mr. Brownell, the developer, to provide the worksheet
Ito the council to help them to better understand the risks to the town in
such an agreement. Item deferred.
Right-of-way along East First Street - John Niccolls was asked to proceed
with the acquisition of appraisals to be presented to the council to enable them
to set a purchase price. This action will be taken during a closed session.
It was also requested that the staff acquire a letter from the developer
agreeing to pay for the appraisals.
Westgreen performance bond - Item shall be included on agenda.
MINUTES OF JANUARY 4, 1984 WORKSHOP MEETING
Sewage treatment plant RFQ - The mayor related to the meeting that he
has been contacted by the firm of BCM and expressed why BCM feels the town
should retain them to provide Step III services on the sewage treatment plant
project. He asked the council if they wanted to give some thought to stopping
the RFQ procurement process and retaining BCM. The members present did not
want to do so.
Transfer of state secondary roads - This shall be a consent item.
Appreciation for county renovation of properties along Edwards Ferry Road -
This item is to be included on the agenda. The mayor suggested that someone
take a copy of the resolution to the county after adoption.
Utility facility reimbursement fee map - The council agreed with the
map and staff is to start work on detailed calculations which will delineate
the exact methods to determine the pro-rata charge.
Appropriation for appraisal services - No discussion, the item was
added at meeting.
No further action was taken and the meeting was adjourned at 11 :00 p.m.
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/ \ .J �-� /� (-) Mayo
Acting Clerk of the Council
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