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Home My Public Portal About1984_02_15 Li 36 MINUTES OF LEESBURG TOWN COUNCIL WORKSHOP SESSION, FEBRUARY 15, 1984 The Leesburg Town Council met in workshop session in the Town Council con- ference room at 7:30 p.m. , February 15, 1984 with the following present: Members, Robert Sevila, Ed Coffey, Reginald Gheen, Howard Willis, John Tolbert, Marylou Hill; Staff, John Niccolls, Jeffrey Minor. Prior to discussing agenda items, Mayor Sevila initiated discussion of the "pairing cities program" recently introduced by Mrs . Frederick Hetzel. It was the consensus of council that any formal action to endorse or sponsor this program has foreign policy implications. The mayor will sign a letter respectfully declining an invitation to participate in this program. Anymaterial sent by the "pairing cities" program representatives may include already prepared brochures about the town. Next, the agenda for the February 22 regular meeting was reviewed and consensus reached on the following items : 1 . Approval of Workshop Minutes - The workshop minutes for January 4, January 18, February 1 , February 6 were approved subject to amendment to the January 18 minu- tes to acknowledge Marylou Hill 's presence at the meeting. 2. Zoning Ordinance Amendment - A substitute ordinance was delivered to the council on Monday. The council discussed whether the substitute met Judge Penn's concerns. Council agreed it did and asked that the item be placed on the regular agenda. 10. Hospital Addition Off-Site Fees - This item was taken out of order to accom- modate the hospital administrator. Mr. Niccolls advised the last time this was done was for the Long Term Care facility and the council adopted a companion resolution to the waiver authorizing a donation to the facility. Council requested the following additional information to be made available for the next council workshop: - off-site fees collected to date for the proposed drainage structure; - estimated cost for the drainage facility; - estimate of when this facility will be built, i.e. , when will the development in the area ultimately require construction of the facility;- what other contributions are anticipated from future development in the area. 3. Environmental Advisory Commission Appointments - It was reported Chuck Bos has asked his name to be removed from the list. Council will go into executive session later to discuss personnel matters regarding the appointments. 4. Utility Facility Reimbursement Fees - Mr. Niccolls distributed drawings pre- pared by BDE&T. The council discussed this matter at length and agreed to a ten per- cent administrative fee to be incorporated in the agreement to represent the collection expense. The agreement was further explained to mean that a developer, for example, on the Stowers tract would only pay the special connection fees attri- butable to minimum development in the AADP's, regardless if actual build-out is substantially higher. The council also discussed requiring future reimbursements from developers who connect to the line outside the private benefit area to pay back the town. In the Fort Beauregard example, this amount is $35,000. In conclusion the council understood the public benefit in the Fort Beauregard example would be to prohibit the construction of an eight inch water line that would not serve additional development beyond the Fort Beauregard project and would not satisfy the town's utility master plan reqirements. There will be no action on this matter until the developer requests final consideration. 5. Availability Fees for Elderly - Fred Sahli talked to Mr. Niccolls about the Shor project. He had no way to guarantee any reduction of availability fees would pass through to actual rents paid based on the unique financing and rent policies of the project. Fireman' s Field - Buddy DiZerega and William Herndon were heard out of order to discuss their interest in selling Fireman's Field to the town for one million dollars. They indicated they would finance the sale and wanted a ten percent return on their investment. Councilmember Marylou Hill disqualified hereself from discussion due to a potential conflict. The council indicated to the gentlemen that an answer would be forthcoming at its March 7 workshop. 6. Western Loudoun Water Supply - Marylou Hill indicated she has not received her report. The mayor referred this matter to the Utility and Public Works Committee who will meet between now and the March 7 workshop and report to the full council at that time. The committee is to notify all members of the council of the date and time of their meeting. MINUTES OF FEBRUARY 8, 1984 MEETING. 35 Mayor Pro-Tem Bos explained that this station has been operating for several ` years, so no maintenance bond is required. The resolution was unanimously adopted: Aye: Councilmembers Coffey, Gheen, Hill, Tolbert, Willis and Mayor Pro-Tem Bos. Nay: None. Mayor Sevila assumed the Chair. 84-21 - RESOLUTION - ENDORSING KEEP LOUDOUN BEAUTIFUL'S ANNUAL CLEAN-UP. I On motion of Mrs. Hill, seconded by Mr. Tolbert, the following resolution was proposed: WHEREAS, Leesburg is blessed with unusual natural beauty; and WHEREAS, past efforts by many individuals and organizations have con- tributed to keeping this beauty unspoiled: THEREFORE, RESOLVED by the Council of the Town of Leesburg in Virginia as follows: id- SECTION I. The Leesburg Town Council hereby declares April 2 through N April 24, 1984 as Spring Clean-up Weeks. Li SECTION II. The Leesburg Town Council urges all individuals, families, CO businesses, organizations, clubs and groups, governmental as well as a private, to cooperate with Keep Loudoun Beautiful in this worthy effort to benefit the Town of Leesburg. Mr. Bos said Jan Shepherd of our office staff has been working with the litter project and trying to coordinate it with the Keep Loudoun Beautiful campaign - she is doing a good job. This is one of the things the new Environmental Ad- visory Committee will be handling. Mr. Niccolls explained that we cooperate with the Keep Loudoun Beautiful people by picking up the bags of litter, etc. I that their volunteers put out and sometimes put trucks out in convenient lo- cations for them. The resolution was unanimously adopted: Aye: Councilmembers Bos, Coffey, Gheen, Hill, Tolbert, Willis and Mayor Sevila. Nay: None. There being no further business, the meeting was adjourned at 8:40 p.m. „ / Mayor Clerk of th ' Council 37 MINUTES OF FEBRUARY 15, 1984 WORKSHOP SESSION 7. Fee Study - Fee study is being typed in final form. 8. North Street Parking Lot Bond Approval - George Martin is working on an agreement which will include a performance bond requirement and some type of escrow off-site fee for this private parking lot. There is no drainage structure available to accommodate the drainage flow from the facility so an amount of money will be escrowed by the town for a structure to be built in the future. Currently the drainage is not a problem in this area. 9. Econo-Lodge Deed of Dedication - Council agreed to place this item on the agenda. 11 . Potter's Field - Council agreed to appropriate $5,000 for an engineering alignment study and survey for Catoctin Circle extension from Market Street. The agreement with Jewell will include uniform apprasial methodology for both properties. Another option to be considered is allowing Jewell to retain possession of the buildings until the street is constructed. ict12. Rodrick Performance Bond Approval - Council agreed to place this item on the agenda. Mr. Gheen requested that an appraisal be prepared to go along with the deed of trust. N w 13. Automated Weather Reporting Station - The council agreed to place the m endorsement resolution on the agenda. Q 14. Obstruction Removal Project - Jeff Minor discussed the status of this pro- ject. It appears the project will either be rebid or the town will negotiate with the low bidder. This will not be an agenda item unless the FAA approves the bid. 15 . Precinct Changes - The council agreed to place this ordinance on the agenda for action. Upon completion of the workshop agenda several other matters were discussed i as follows: - The council agreed to submit John Niccoll' s name as a member of the Effective Government Committee of the Virginia Municipal League. - Mayor Sevila discussed negative public reaction he has received lately con- cerning private streets, clusters and pipestems. He would like some legislation placing some restrictions or even a moratorium on approving these development features. Mr. Willis moved, seconded by Mr Coffey, adoption of the following two resolutions . 84-22-RESOLUTION: INITIATING AMENDMENT OF THE LEESBURG ZONING ORDINANCE TO REVISE REGULATIONS APPLICABLE TO CLUSTER DEVELOPMENT AND PIPESTEM LOTS WHEREAS, existing zoning regulations on pipestem lots and cluster develop- ments do not provide adequately for necessary public facilities, such as parking and refuse storage, or for the necessary convenience of access to developed lots for public services including refuse collection, fire, rescue and police services: THEREFORE, RESOLVED by the Council of the Town of Leesburg in Virginia as follows : • ' - SECTION I. Amendments of the Leesburg Zoning Ordinance are initiated to revise regulations applicable to cluster developments and pipestem lots. SECTION II. A public hearing at which persons may appear and present their views shall be held on the Zoning Ordinance amendments proposed above beginning at 7:30 p.m. , or as soon thereafter as the matter is reached, on March 14, 1984 in the Council Chambers, 10 West Loudoun Street, Leesburg, Virginia; and in line with Section 15 .1-431 of the Code of Virginia, as amended, this hearing shall be a joint public hearing of both Planning Commission and Council. The clerk shall give notice of this hearing, and the Council' s intention to consi- der the amendments, on February 23 and March 1, 1984 and shall advise the Planning Commission the purpose, time and date of the hearing. SECTION III. The Planning Commission shall report its recommendations to the Town Council on the proposed amendment within sixty days of the public hearing. 38 MINUTES OF FEBRUARY 15, 1984 WORKSHOP SESSION 84-23-RESOLUTION: INITIATING AMENDMENT OF ARTICLE IV. SUBDIVISION AND LAND DEVELOPMENT, CHAPTER 13, OF THE TOWN CODE TO REVISE REGULATIONS APPLICABLE TO PIPESTEM LOTS, CLUSTER SUBDIVISIONS AND PRIVATE STREETS WHEREAS, existing subdivision regulations on pipestem lots, cluster develop- ments and private streets do not provide adequately for necessary public facili- ties, such as parking and refuse storage, or for the necessary convenience of access to developed lots for public services including refuse collection, fire, rescue and police services; and WHEREAS, existing subdivision regulations on private streets do not provide adequate guidelines for construction or adequate assurance of long term maintenance: THEREFORE, RESOLVED by the Council of the Town of Leesburg in Virginia as follows: SECTION I. Amendments to Article IV, Subdivision and Land Development, Chapter 13, of the Town Code are initiated to revise regulations applicable to cluster subdivisions, pipestem lots and private streets. • SECTION II. A public hearing at which persons may appear and present their views on the proposed Zoning Ordinance amendment proposed above shall be held beginning at 7:30 p.m. , or as soon thereafter as the matter is reached, on March i : 14, 1984 in Council Chambers, 10 West Loudoun Street, Leesburg, Virginia; and in line with Section 15.1-431 of the Code of Virginia as amended, this hearing shall be a joint public hearing of both Planning Commission and Council. The clerk shall give notice of this hearing, and the Council's intention to consider the amendments, on February 23 and March 1, 1984 and shall advise the Planning Commission the purpose, time and date of the hearing. SECTION III. The Planning Commission shall report its recommendations to the Town Council on the proposed amendment within sixty days of the public hearing. The motion carried by unanimous vote as follows : Mayor Sevila, yes; Ed Coffey, yes; Reginald Gheen, yes; Howard Willis, yes; John Tolbert, yes; Marylou Hill, yes; Charles Bos, absent. - Council agreed to place an item on the agenda appropriating funds for police vehicles . - Mr Niccolls mentioned the Market Square Associates lease and development agreement might require a minor amendment. If so, this would be placed on the agenda at the council meeting next week. - Council agreed to place a bond reduction for Silver Oaks on the agenda. - Council agreed to place bond approval for the Flint Ridge School on next week's agenda. On a motion by Howard Willis and a second by Mayor Sevila, council went into executive session to discuss personnel matters at 10:45 p.m. The meeting reconvened at 11 : 15 p.m. with no action taken during the executive session. / Robert E. Sevila, Mayor 1I J=f -'ir-e . . Minor • t • g Clerk