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HomeMy Public PortalAbout1984_07_02 MINUTES OF LEESBURG TOWN COUNCIL WORKSHOP 'SESSION, JULY 2, 1984 155 The Leesburg Town Council met in workshop session on July 2, 1984 in the Council Chambers, 10 Loudoun Street, S.W. -Mayor .Sevila called the meeting to order. Members present were: 'Mayor, Sevi'a;•Councilmembers, Mr.' Bos, Mr: Curry, Mrs. Hill, Mr. Kelley, Mr. Tolbert and Mr. Williams. Town Attorney, George Martin, and Jeffrey Minor were also present for this meeting. . • .r 1 i REQUEST FOR MARKED PARKING SPACE S:I'N CRESTWOOD., Mr. Stewart Wise- of'.the- Crestwoo& Homeowners 'Association was present to re- quest Council to consider painted parking spaces throughout the streets in their development in order to help alleviate parking problems. He stated that he had a petition with 69 signatures requesting this to be done. Mr. Minor was requestedto 'have a 'survey of other areasl..in"the_'town that -tnight._also_,require this type of marking to be done and'to"forward' the results of this survey to Council for their information. VEPCO TRACT SALE AND DEVELOPMENT Mr. Marc Weiss reviewed the staff report on this matter. Mayor Sevila asked dl -the' sta£fr:was• hoping for 'action 'at:'the'ihext meeting of Council. Mr. Weiss stated that ifi the matter: must .be rebid, it would be.helpful' to know as soon as possible. The next step would be to get the appraisal and then award the'. negotiating rights. .:Mr. Curry: stated 't-hat he felt a time limit should be set for the negotiating period. Mr. Weiss stated that a time Limit: should exclude getting the appraisal. APPROPRIATION FOR PATROL CARS Chief Kidwell was present to address' council' on the need for the purchase of the new patrol cars. Mr: 'Williams then .moved that. under the. appropriate .State Law;- the Council go into executive session 'to discuss-personnel matters with Mr. Minor and Mr. Martin. in 'attendance. This motion' was 'seconded by Mr. Kelley and the vote was unanimous. Back in session from Executive Session.. IIRESOLUTION #84-103 - APPOINTING AN ACTING TOWN MANAGER •AND INITIATING A SEARCH TO FILL THE POSITION OF TOWN MANAGER On' motion of-Mrs. Hill, rseconded"by 'Mr'. 'Tolbert'. the following motion',was unanimously adopted: WHEREAS, this Council has accepted with regret the! resignation ofL-John Niccolls as Town Manager of Leesburg effective July 1, 1984; and - WHEREAS;Jeffrey H. Minor'.presentl:y•-serves' as 'Deputy ,Town' Manager. of the Town of Leesburg; and WHEREAS, the Council desires to appoint an acting manager during the : interim 'period- between Mr. Niccolls'.rr.esignation 'and appointment of. a town manager, THEREFORE,- ,RESOLVED by the Council of the Town of Leesburg in Virginia as follows: SECTION I. Jeffrey H. Minor is appointed to the position of acting Town Manager_ with all .of .the responsibilities and dutiesrof the position of Town Manager as outlined in' the-Town 'Charter and Town Code. I i SECTION II. During the period Jeffrey Minor serves as acting Town . : Manager; his annual sakary .shall' be! increased to the amountrappropriated to Account No. 1201. 106, Town Manager for fiscal year 1985. SECTION III. The Acting Town Manager shallhave full• use of a.-surplus police vehicle to satisfy his business transportation needs. . SECTION IV. The Acting Town Manager is directed to prepare an advertise- ment for, the:'approval of the Council for :the' position 'of Town Manager to appear in the July 23 issue of the International City Management Associa- tion newsletter which said ad shall carry an application deadline of August 31 , 1984. 156 MINUTES OF JULY 2., 1984 WORKSHOP 'SESSION - • • . 'SECTION V.2 'TheiAActing .Town 'Manager.-is. .invited rto submit his-name for.- . consideration for. •the position -of 'Town Manager.. SECTION VI. . During service as Acting Town. Manager, Jeffrey. Minorshall retain the additional title of Deputy Town Manager, and if not appointed to Town Manager by the Council at- the 'conclusion of the 'selection pro- cess, he may return' to the posit-ion at ,a• salary not less than that . approvedrefor the .position 'effective 'July r1,:.1984 and with those-.duties and responsibilities defined for. ;thatposition effective that .date.. ORDINANCE .No': 84-0-25: AMENDING ARTICLE PII OF .CHAPTER •2. OF 'THE sTOWN CODE REGARD- ING THE- TOWN ATTORNEY rr r• • • On motion of Mrs. Hill, seconded by Mr. Williams the following ordinance was proposed and adopted unanimously. WHEREAS; Article II-I- of Chapteriz2 'of' the Town Code is silent- with respect - to the rappointment and supervision of the; Town Attorney:' i- - • THEREFOREr,! ORDAINED by the 'Council of :the 'Town of Leesburg'. in. Virginia pas follows:' - . r r r SECTION I. Section 2-40 of the Town Code is amended to read as follows: -.Section 2-40. Compensation General-1y:- p. The Town Attorney shall be paid for his services by a salary with paddit tonal 'compensat ion for rspec i-al -services- in complicated 'on unusual legab.matters based on hourl,y.'rates (approved. each year by •the Council and within (amounts appropriated, during the then current fiscaliyear. SECTION II. Article 3 of Chapter 2 is amended by adding new sections to be known as Section 2-42 and 2-43 to read' as .follows: . r . Section' 2-42. I Appointment and Supervision : .• The Council shall appoint the Town Attorney who shall serve at the pleasure ofthe-Council, under the supervision of the. Council ,and the Manager. • Section 2-43. Duties. The Town Attorney shall advise the Council, the Manager, Department Directors, and 'all-Boards and •Commirssions :of..the Town on -legal matters and perform such other duties as may be providedby the Council or.,the Manager. SECTION (III. • All prior ordinances and resolutions in conflict herewith are repealed. SECTION IV. , This ordinance shall b'e :in effect upon its passage. • This concludes the action resulting from the executive session. ORDINANCE. NO.' 84-0-26 REPEALING' SECTION Q-23 AND AMENDING SECTION42-24 OF THE • TOWN CODE REGARDING: THE ESTABLISHMENT -OF.'COUNCIL COMMITTEES On motion of Mrs. Hill, seconded• by Mr.- Williams the following resolution was proposed. WHEREAS, this Council desires to return to a committee' structurefor the review of. proposed Council -legislation and other matters affecting:.con- duct of town business; THEREFORE , ORDAINED by the Counci• . •of the Town of Leesburg in Virginia as follows: MINUTES OF JULY 2, 1984 WORKSHOP SESSION 157 SECTION I. Section 2-23 of the Town Code "Council Workshops" is. repealed. SECTION II. Section 2-24 of the Town Code is amended' to read as follows: Sec. 2-24. Standing committees The following standing committees of' the council are created and their respective areas of jurisdiction are established as shown: (a) Utility and public works committee. ' ( 1) Water and sewer systems (2) Streets (3) Sidewalks (4) Storm drains (5) Non-police vehicles and equipment . (6) Rights-of-way and easements (7) Utility and storm.drainage master planning (b) Finance and administration committee. (1) Appropriations (2) Utility rates N (3) Business and professional licensing (4) Taxes W (5) Personnel rules CO (6) Police matters Q (7) Airport.matters _ (8) Cable television (9) Franchising ( 10) Planning, zoning and subdivision matters (11 ) Parking facilities ( 12) Public buildings. (13) Oversight Each committee shall consist of two members and a chairman. The members of each committee shall be appointed by the Council. biannually. The committees shall select their own chairman. The Utility and Public Works Committee shall meet at 4:00 palm. on the first and third Monday of each month in the conference room of the Council Chambers building or other place 'as agreed. The Finance and Administration Committee shall meet at 6:30 p.m. on the first and third Tuesday of each month in the conference room of the Council Chambers building or other place as agreed. At committee meetings the members - -shall-review upcoming meeting-agenda items, hear staff reports and take other non-legislative action as it deems appropriate. SECTION III. All prior ordinances and. resolutions in conflict herewith are repealed. SECTION IV. This ordinance will be in effect upon its 'passage. There were discussions on the meeting times for the respective committee meetings. Mayor Sevila voiced his strong opposition to the committee structure because he feels the workshop session is a better way to conduct the town' s business because it allows members of the community to appear--i.e. . it is a fixed time for those who want to appear. The vote on this ordinance was as follows: Aye: Mr. Kelley, Mr. Curry, Mrs. Hill and Mr. Williams Nay: Mr. Bos, Mr. Tolbert and Mayor Sevila. RESOLUTION NO. 84-104 MAKING APPOINTMENTS TO UTILITY AND PUBLIC WORKS AND FINANCE AND ADMINISTRATION COMMITTEES FOR 1984-86 RESOLVED by the Council of the Town of Leesburg in Virginia as follows: • 158 MINUTES OF JULY 2, 1984 WORKSHOP SESSION SECTION I. The' following council members are appointed to the Utility and Public Works Committee for the• period July 1, 1984 through June 30, 1986: Arl Curry Brian T. Kelley: JohnW. Tolbert,, Jr. SECTION II. The following councilmembers are, appointed to the Finance and Administration Committee for the-period July 1, 1984 through June 30, 1986: Charles A. Bos Marylou Hill. . Charles J. Williams The vote on this resolution is shown below: Aye: Mr. Kelley, Mr. Curry, Mrs. Hill aneMr. Williams Nay: Mr. Bos, Mr. Tolbert and Mayor .Sevila r r : RESOLUTION NO. 84-105 CANCELLING COUNCIL MEETING OF AUGUST 8, .1984 . On motion of Mr. Williams, _ seconded,by_Mr. Kelley the,following resolution was proposed and unanimously- adopted: RESOLVED by the Council of the Town of Leesburg .in Virginia as follows: The regular meeting of the Leesburg Town Council scheduled for August 8, 1984 is cancelled. AYE : Mr. Bos, Mr. Curry, Mrs. Hilt, Mr. rKelley, Mr. Tolbert„Mr. Williams- and Mayor Revile Mr. Minor was directed to prepare legislation and resolutions for the Council meeting for appointments to the various commissions and committees. There was .discussion regarding the various .agenda items that had not been discussed. It was decided that routine items will be on the next Council agenda and that discussion items will be held for .the_committeeragendas. The meeting adjourned at 11.:05 _p.m. , . , -r . • Mayor., • Clerk of Council; pro 'tem • : - .