HomeMy Public PortalAbout1984_11_16SPEC 287
MINUTES OF SPECIAL MEETING OF LEESBURG TOWN COUNCIL, NOVEMBER 16, 1984.
A special meeting of the Leesburg Town Council was held on November 16,
1984 at 5:00 p.m. in the Council Chambers, 10 Loudoun Street, S.W. , Leesburg,
Virginia, pursuant to notice of said meeting having been circulated to all
members prior to the meeting, a copy attached hereto. Present were: Mayor
Robert E. Sevila, Councilmembers Charles A. Bos, Arl Curry, Marylou Hill,
Brian T. Kelley, John W. Tolbert, Jr. and Charles J. Williams.
On motion of Mr. Williams, seconded by Mr. Kelley, Council voted unanimously
to go into executive session, in accordance with Section 2.1-344 (5) and (6) of
the Code of Virginia, as amended, to discuss legal matters and a bonding issue.
This meeting is to include Mr. Shoemaker, Mr. York and representatives of Camp,
I Dresser and McKee, engineers.
Aye: Councilmembers Bos, Curry, Hill, Kelley, Tolbert, Williams and
Mayor Sevila.
Nay: None.
Council reconvened, with Mayor Sevila stating that only those staff members
designated in the motion were present and only those matters contained in the
motion were discussed.
84-218 - RESOLUTION - AUTHORIZING A CONTRACT WITH R. F. KLINE, INC. FOR CONSTRUCTION
OF WASTEWATER TREATMENT PLANT IMPROVEMENTS AND MAKING AN AP-
PROPRIATION.
On motion of Mr. Bos, seconded by Mr. Tolbert, a resolution authorizing a
contract with R. F. Kline, Inc. for construction of wastewater treatment plant
improvements and making an appropriation was proposed.
On motion of Mr. Tolbert, seconded by Mr. Bos, Council voted unanimously to
amend Section III of the proposed resolution by adding at the end ", and further
conditioned upon the prior approval of Council, by resolution, on a monthly
basis, of all requisitions for payment under the contract.":
Aye: Councilmembers Bos, Curry, Hill, Kelley, Tolbert, Williams and
Mayor. Sevila.
Nay: None.
On motion of Mr. Bos, seconded by Mr. Tolbert, Council voted unanimously
to amend Section I of the proposed resolution by adding at the end ", with
the consent of Council by resolution.":
Aye: Councilmembers Bos, Curry, Hill, Kelley, Tolbert, Williams and
Mayor Sevila.
Nay: None.
The resolution, as amended above, was unanimously adopted by a roll call vote,
reading as follows:
WHEREAS, the Environmental Protection Agency and the State Water Control
Board reviewed and approved the town's design of the sewage treatment
plant upgrade and expansion project and approved a Step III construction
grant in the amount of $6,096,260; and
WHEREAS, bids were received for the construction of the sewage treatment
plant upgrading and expansion project on October 31, 1984; and
WHEREAS, the bid submitted by R. F. Kline, Inc. has been determined to
be the lowest responsible bid; and
I
WHEREAS, this Council has determined that it is necessary in the public
interest to expedite award of the construction contract to assure avail-
able grant funds are preserved; and
WHEREAS, the construction of the sewage treatment plant upgrade and ex-
pansion project is necessary for the town to meet Environmental Protec-
tion Agency and State Water Control Board sewage treatment plant permit
requirements and provide the needed capacity to complement the town's
existing water supply:
288
MINUTES OF NOVEMBER 16, 1984 SPECIAL MEETING.
THEREFORE, RESOLVED by the Council of the Town of Leesburg in Virginia
as follows:
SECTION I. A tentative contract award is made to R. F. Kline, Inc. of
Frederick, Maryland for construction of the sewage treatment plant up-
grade and expansion project on a lump sum basis in the amount of
$8,931,500. The manager shall enter into a contract with R. F. Kline
for the construction of the sewage treatment plant upgrade and expan-
sion project based on this tentative award. All portions of the con-
tract are conditional upon approval by the U. S. Environmental Pro-
tection Agency and State Water Control Board, with the consent of
Council by resolution.
SECTION II. This tentative award is made with reservation of the town's
rights to adjust the contract amount for the deductible alternatives
outlined in the bidding documents and other adjustments as agreed to
by the contractor and the town.
SECTION III. An appropriation is made from the unappropriated balance
of Utility Fund to Account No. 8400.700, Plant Construction, in the
amount of $9,378,075 which will remain in effect until the project is
complete. This appropriationis conditional upon approval of the con-
struction contract authorized above by the U. S. Environmental Protec-
tion Agency and the State Water Control Board, and further conditioned
upon the prior approval of Council, by resolution, on a monthly basis,
of all requisitions for payment under the contract.
Aye: Councilmembers Bos, Curry, Hill, Kelley, Tolbert, Williams and
Mayor Sevila.
Nay: None.
On motion of Mr. Williams, seconded by Mrs. Hill, the meeting was adjourned.
Mayor
amu / J ✓/
Clerk of t - Council
1