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HomeMy Public PortalAbout1985_03_15 • 358 MINUTES OF REGULAR MEETING OF LEESBURG TOWN COUNCIL, MARCH 13, 1985. A regular meeting of the Leesburg Town Council was held in the Council Chambers, 10 Loudoun Street, S.W. , Leesburg, Virginia on March 13, 1985 at 7:30 p.m. The meeting was called to order by the Mayor, with the invocation given by Mr. Tolbert and followed with the Salute to the Flag led by Mr. Bos. Present were: Mayor Robert E. Sevila, Councilmembers Charles A. Bos, Arl Curry, Marylou Hill, Brian T. Kelley, John W. Tolbert, Jr. and Charles J. • Williams; also Town Manager Jeffrey H. Minor, Director of Finance Paul E. York, Assistant to Manager Stephen F. Owen, Director of Engineering Thomas A. Mason, Director of Planning, Zoning and Development Martha S. Semmes and Town Attorney George M. Martin. 11 On motion of Mr. Tolbert, seconded by Mr. Bos, the minutes of a special meeting of August 13, 1984, regular meeting of August 22, 1984, special meeting of August 29, 1984, special meeting of September 5, 1984 and September 12, 1984 regular.:meeting-were unanimously approved. - PETITIONERS: . Mr. John Niccolls of 164 Meadows Lane, N.E. , representing the members of the Loudoun Hills Community Association Board of Directors, addressed Council concerning drainage and the parking situation on Fort Evans Road. They are asking for a small project to improve the shoulder and drainage conditions along Fort Evans Road between the Cedar Walk Subdivision and Meadows Lane. This is a two-lane road with no curb and gutter and a gravel shoulder that slopes off steeply. Water from that shoulder area kicks over into the yards and runs down underneath the homes. The homes fronting on Fort Evans Road were constructed without ade- quate off-street parking - this is a very unsatisfactory condition for those ten • homeowners along there. A temporary solution would be to stabilize the shoulder, chip-seal it and confine the water in the shoulder area. Some mimimum grading could be accomplished at very low cost. They hope Council will support any re- quest for funds to do this work. Mr. Minor said the town has looked at this situation for the last eight to nine months and we do have a cost estimate for:.a more permanent solution - it has not been rev4ewed though. However, it is a low five-figure amount.- this would put in the drainage facilities, sidewalk, etc. and change the character of the street section. The other alternative is to stabilize the shoulder and put in the surface treatment and permit the parking. This was one project that was considered in a FY 1986 budget meeting this morn- ing. If Council believes that the permanent improvement is a good one to sup- port for 1986, he suggests they hold off on the temporary improvement and that we do the total job in the summer or fall. If funds aren't available, we should by all means do the temporary improvement, which would require no additional appropriation. COUNCILMEMBER COMMENTS: Mr. Bos reported that he has been involved with several ad hoc committees on service and equipment recently. Members of staff and the Airport Commission met last week to discuss final negotiation of the contract with Campbell, McQueen and Paris for engineering services at the airport, which contract is before Coun- cil for action tonight. The entire selection committee was unanimous in its feeling that CMP has provided excellent service on the apron and runway exten- sion improvements and we have a very good relationship with them. He has also been involved with the data processing selection committee, which consists of Paul York, Steve Owen, Nancy Fixx and some others. There were some 14 replies to the request and this has been narrowed down to five. '..i..'. Two or three of these are being seriously considered. Next week Paul will set up some meetings for on-site demonstrations.- one in Spottsylvania County and one in Rockville. Everybody is excited about what data processing will do for the town. The bid emphasis is to pick some financial software that has been proven in other municipal set-ups that can be expanded into other areas. He felt Coun- cil will be pleased with the final selection. He is very pleased with the quality of the staff that has been selected recently - this is a credit to those working for the town as well as to the Town Manager. He complimented the manager and those he has hired, as well as the staff that carried the load while we were short-handed. Mr. Williams advised that Councilman Kelley and he met with members of the staff and the Brandon - .SilvercOaks 'people to_review the .transportation. system for that area and to address the concerns presented to the town by Mr. Smith in his petition. They spent a lot of time discussing the proposals and the merits of MINUTES OF MARCH 13, 1985 MEETING. 359 the systems and tried to arrive at one that would be equitable and assure both subdivisions of public health and safety. They agreed not to hold any more ad hoc meetings at this time, but to notify residents of any actions that might be forthcoming. Mr. Minor will prepare a letter to residents of both communities outlining Council's proposed action. Mayor Sevila felt it is good to give this personal notice and suggested that it might be well to do this in similar is- sues. He has heard this whole process is working very well. Mrs. Hill reported that the Cable Commission met last night - they are pro- ceeding very quickly with Silver Oaks. As of February 20, they had 2,022 basic subscribers and 2,828 premium subscribers. The Econo-Lodge is hooking up 83 units, however, this counts as only one connection. : i Mr. Curry - The Planning Commission met last Thursday and approved the entrance for Waverly Park and Lexington Place - this is a combination entrance. They recommended legislation to amend the Planned Development Regulations re neighborhood convenience centers - this is based on a per square foot per dwelling unit. The Subdivision and Land Development Committee met yesterday and discussed Tudor Knolls and a mini-warehouse development at the railroad and Syco- lin Road. Both of these projects could be in the way of Plaza Street. A deci- sion should be made as to whether this is going through and get the alignment in order so as to not hold up these projects. They plan to have something on this by the next Finance and Administration Committee meeting. Mr. Bos asked if this will include the transportation elements for that whole area? Mr. Minor said they are preparing recommendations on the six-year highway plan - it is their initial feeling that this would be one of them. Hearings on the six-year plan will be in mid-April. Mr. Tolbert asked about the dual entrance to Waverly Park - he assumed they would move the telephone pole. Mr. Curry advised that this will be a dual entrance - it will be divided and will be marked. Mr. Kelley thanked all those who came to the meeting concerning the trans- portation system in Brandon and Silver Oaks, as well as Mr. Brownell and Mr. Echols. They haven't found a cure yet, but feel they have made some great strides and hope to be able to pursue this in a very short time. The Economic Development Advisory Committee met this morning - they continued their session on goals and ' objectives for the coming year or two. He feels the members really want to par- ticipate in doing something to promote the commercial aspects of Leesburg - there was a suggestion for fast-tracking development to aid someone coming in to get to the right person and in getting to them the sequence of events they need to follow and having a person they can contact to get the answers they need. There was a suggestion that the town have a booth for August Court Days. They really want "to take the bull by the horns" and do a little more promotion themselves, rather than depending on the County. Mr. Williams and Mr. Bos were both there. Mr. Tolbert missed his first meeting of the Airport Commission in eight years - he was ill. MAYOR'S REPORT: Mayor Sevila reminded Council that the High School Senior Town Council is scheduled for March 27th at 9:15 a.m. This was quite a success last year. He also asked if anyone is going to the Flower show tomorrow - no-one was. MANAGER'S REPORT: (1) Mr. Minor reported that George Martin recorded the transfer of the Prospect Hills property (formerly the tank site) today, as well as the easement vacation. Those residents have been advised that they will receive a copy of the deed shortly. (2) They need to set a budget workshop that is convenient for everyone. All agreed to hold this meeting at 4:00 p.m. tomorrow. (3) Council has received what may be the first Annual Police Report. It is hoped that a more in-depth and thorough job will be done each year, but he is very satisfied with this one. This report conveys the fact that Leesburg continued to enjoy one of the lowest crime rates in Northern Virginia, as well as in the country - this shows a significant reduction in Part I type crimes since 1980 and 1981. These are the serious crimes - breaking and_enterings, aggravated assaults, etc. With the growth we have had in the last five years and some of the national trends, we are pleased to report this type of information. 360 MINUTES OF MARCH 13, 1985 MEETING. Also, there is some very important information about the kind of community relations and crime prevention activity the Police Department is engaged in. (4) Leesburg received a $1.35 million dollar HUD grant to develop the South Harrison Street area and, as a part of that project, the town purchased the former VEPCO tract (including the McKimmey mill where they stored and handled pesticides and herbicides) . One of the first things Tom Mason alerted him to was that there was a potentially dangerous problem of contamination there to be investigated before extensive site work was done and certainly before town- houses are built and sold. We investigated the available firms in the Metro- politan Washington area who do this work and are very familiar with EPA require- ments with respect to pollutants and toxic wastes, and we hired Versar, Inc. at a cost of about $3,300 to do initial sampling around the storage facilities and tanks and around an even broader perimeter than that. They basically con= cluded that there were really just two problems - toxiphene and cadmium. They tried to research some of the alternatives and applicable EPA regulations that we could pursue to clean up the site and protect the public health and public interest - as the owners of the property, we have a very keen interest in cleaning up this site and seeing that it is available to be used to its full potential. In addition, we have a contract with Market Square Associates to convey this land to them for the construction of townhouses. We are following the precise letter of the law in eliminating the toxic contamination. The levels are not signifi- cant in that they pose no imminent health hazard, but they are above the technim_ _ _ . cal limitations and parameters of the EPA and have to be collected and disposed of in a licensed toxic waste landfill. Because of that we sought two proposals - one from Versar again, to test the site once the contaminated soil was removed and to get a price on collecting, storing, transporting and disposal of the toxic material at an approved site. One such site is in South Carolina. One approach would be to remove the area (approximately 40'x40') in layers and lifts so that each lift could be analyzed - then they could perhaps be able to re-use some of that material and not have to haul it away. However, it is cheaper to transport the material than it is to test it. If you test it and get a more confined area, you could end up with needing to remove even more. Our conclusion was that it would be more economical and safer to remove the entire 12-inch depth - the price for that is about $17P00. We also received a quotation from GSX Corpora- tion to store and haul and dispose of the material for around $13,500. This is an operation that is monitored, approved and licensed by the EPA and the State of South Carolina and various other states - it requires a tremendous amount of expertise, equipment and knowledge. We also sought to find what the town's interest is in terms of the responsibility for the cost of this removal. We discussed this with Mr. McKimmey and Mr. Brownell - Mr. Brownell has agreed to contribute $7,000 to this testing. We proposed that Mr. McKimmey pay the $3,300 for the original test, storage, transportation and disposal of the material. He understands fully his liability for this and we believe he will be amenable_to some reasonable solution. As local government and as owners, we are compelled to see that this is done in the correct way and in a way as_to preserve the integrity of the townhouse site. We have to spend our Community Development Block Grant funds by July 22, 1985, so timing is critical. We are asking Council tonight to consider a contract with Versar and we will take about a week to make some additional contacts with EPA and the Water Control Board to file the necessary paperwork. We are confident we can completely remove all the contamination on this site. Director of Engineering Tom Mason explained further that this material was tested from surface and sub-surface samples away from the building. The results showed contamination, but it is confined strictly to the building area. , It is not an imminent health hazard for someone walking by, however, it does have to be cleaned up. Versar offers the best expertise and is competitive in price as well. Staff has been working to move forward with this as expeditiously as possible to be sure that all State and Federal regulations are adhered to and that the site is cleaned up to everybody's satisfaction and that there are no possibilities of having to do anything more. The site will then be ready to build on. He explained the amount of contamination in technical terms. Mr. Minor explained further that, under EPA regulations, the waste generator (or the person abandoning the facility) is responsible for the clean-up. We are looking for a situation where all three parties have an interest in seeing that it is done in an expeditious and equitable way. We have relocated McKimmey Feed. We have purchased land with Community Block Grant funds, which we are selling and which will generate approximately a $90,000 profit. Mr. Brownell will con- tribute to this and the town's contribution will be around $10,000 to $11,000. MINUTES OF MARCH 13, 1985 MEETING. 3Gr: That would come from grant funds, not from tax funds. Mr. Bos had several questions concerning the removal of this material, to which Mr. Mason re- plied that they feel the removal and testing of the 40' x 40' area involved would probably be the only area in question. This, however, should be tested to be positive - if there would be additional contamination, then more material would have to be removed. Mr. Curry asked if we have controls to see that this doesn't happen again at their new location? Mr. Mason advised that the contrcls are implemented by the State Department of Agriculture - theyhave much stricter guidelines and requirements in their new facility than they had in the old one Their handling procedures and licensing regulations are more stringent than they used to be. There is no fool-proof way to stop a spill. Mr. Minor explained that the resolution proposed tonight would provide funds to have the area tested once the dirt has been removed. It has nothing to do with transporting the material or depositing it in another location. Once the test is in (in four weeks) , we will know that we have a site free of contamination. Mr. Brownell will contribute $7,000 to this and Mr. McKimmey's contribution would come in money already advanced (the $3,300, as well as the approximate $13,000 to store the excavated material and to transport and dis- pose of the material) . This has been discussed with Mr. McKimmey and Mr. Chamb- lin (his attorney) - Mr. McKimmey would like to explore some alternatives for the disposal of the material. They do acknowledge that this is their responsi- bility. The site, however, must be tested by a firm that is knowledgable in EPA requirements, has the equipment to do it - this must be done or we won't N have a site to build on. W LEGISLATION: CO Q 85-37 - RESOLUTION - MAKING AN APPROPRIATION FOR THE PURCHASE OF A TRACTOR MOUNTED SWEEPER AND AN APPROPRIATION FOR A TRACTOR. On motion of Mrs. Hill, seconded by Mr. Tolbert, the following resolution was proposed and unanimously adopted: WHEREAS, the FY 1985 budget authorized the purchase of a tractor mounted I sweeper to be used by the Public Works Department Street Maintenance Di- vision; and WHEREAS, a tractor was procured for use by the Public Works Department Street Maintenance Division; and WHEREAS, these pieces of equipment are essential to the successful opera- tions of the Public Works Department Street Maintenance Division: THEREFORE, RESOLVED by the Council of the Town of Leesburg in Virginia as follows: An appropriation is made from the unappropriated General Fund balance to the Public Works Department, Street Maintenance Division, Account No. 4102.707 in the amount of $15,485. Aye: Councilmembers Bos, Curry, Hill, Kelley, Tolbert, Williams and Mayor Sevila. Nay: None. On motion of Mrs. Hill, seconded by Mr. Tolbert, the following resolutions were proposed as consent items and unanimously adopted: 85-38 - RESOLUTION - CONVEYING A DEED TO THE COMMONWEALTH OF VIRGINIA FOR PURPOSES OF IMPROVEMENTS ON ROUTE 643. RESOLVED by the Council of the Town of Leesburg in Virginia as follows: The Mayor shall execute a General Warranty deed made the day of , 1985 by and between the Town of Leesburg and the Commonwealth of Virginia conveying in fee simple a tract of land con- taining approximately 11,730 square feet over the lands of the town needed for improvements on Route 643 so as to make a total right-of- way width of 50 feet. Said land to be conveyed is more particularly described on a plat transmitted to the Council on March 4, 1985. MINUTES OF MARCH 13, 1985 MEETING. 362 85-39 - RESOLUTION - AUTHORIZING AN AGREEMENT AND APPROVING A PERFORMANCE GUARANTEE FOR INSTALLATION OF PUBLIC IMPROVEMENTS FOR LEXINGTON PLACE. RESOLVED by the Council of the Town of Leesburg in Virginia as follows: SECTION I. The manager is authorized to execute on behalf of the town an agreement (Form PC-2) with Lexington Place Associates for installa- tion of public improvements shown on the plans approved by the Director of Engineering for the Lexington Place Development. SECTION II. An irrevocable bank letter of credit in a form approved by the town attorney from Farmers and Mechanics National Bank of Frederick, Maryland, in the amount of $21,569.13 is approved as security to guaran- tee installation of the public improvements shown on the construction drawings and approved by the Director of Engineering for the Lexington Place Development. 85-40 - RESOLUTION - SETTING A PUBLIC HEARING TO AMEND THE PROFFERS ON (IZM-44 AND WAIVING THE REZONING FEE. WHEREAS, the Council is considering a connection between Oak View Drive and Shenandoah Street in Virginia Knolls Subdivision; and WHEREAS, the current proffers on the land of the Oak View Subdivison do not permit a connection between these two streets; and WHEREAS, Section 15.1-491.6 of the Code of Virginia provides that there shall be no amendment or variation of conditions created pursuant to the provisions of Section 15.1-491.2 of the Code of Virginia until after a public hearing before the governing body is advertised pursuant to the provisions of Section 15.1-431; and WHEREAS, an application has been received from Bruce Brownell, President of Brownell, Inc./Sycolin Forest Associates, Inc. requesting an amendment of the proffers approved as a of the ZM-44 rezoning: THEREFORE, RESOLVED by the Council- of the Town of Leesburg in Virginia as follows : SECTION I. A notice of public hearing to consider the application of Bruce Brownell, President of Brownell, Inc./Sycolin Forest Associates, Inc. , for a proffer amendment to the ZM-44 rezoning shall be published in the Loudoun Times Mirror on March 28, 1985 and April 4, 1985 for a public hearing on April 10, 1985 at 7:30 p.m. in the Council Chambers. SECTION. II. The rezoning fee for this proffer amendment is hereby waived. Aye: _ .Councilmembers Bos, Curry, Hill, _Kelley, _Tolbert, .Williams and Mayor Sevila. Nay: None. 85-0-5 - ORDINANCE - AMENDING THE LEESBURG ZONING MAP. On motion of Mrs. Hill, seconded by Mr. Kelley, the following ordinance was proposed: WHEREAS, Rezoning Application #ZM-57 by Paxton Memorial Home was initiated by Council on November 14, 1984; and WHEREAS, on January 17, 1985 the Planning Commission recommemded to this Council that the proposed rezoning be favorably considered; and WHEREAS, The Council held a public hearing on February 27 and persons desiring to express their views on the proposed amendment were heard; and WHEREAS, it is determined that the public necessity, convenience, gene- ral welfare or good zoning practice requires the proposed amendment: THEREFORE, ORDAINED by the Council of the Town of Leesburg in Virginia as follows: MINUTES OF MARCH 13, 1985 MEETING. �+� SECTION I. The Leesburg Zoning Ordinance is amended to revise the 3 0'' Zoning District Map to change from County R-1 to Town R-1 the 16.5 ', acre tract of land located at the present dead end of Wildman Street, bounded by the properties of Paxton Memorial Home on the north, Lees- burg Joint Venture on the east, W. L. Phillips on the south and the Catholic Diocese of Arlington on the west. SECTION II. This ordinance shall be in effect upon its passage. Mr. Bos commented that this is low intensity use and it is appropriate for that area of Leesburg. Mr. Curry advised that the Planning Commission had no problem with this - they will all be at least 10,000 square foot residential lots. It was a unanimous recommendation to the Council. The resolution was unanimously adopted: Aye: Councilmembers Bos, Curry, Hill, Kelley, Tolbert, Williams and Mayor Sevila. Nay: None. 85-41 - RESOLUTION - AUTHORIZING A CONTRACT WITH CAMPBELL, McQUEEN AND PARIS, ENGINEERS, FOR DESIGN AND CONSTRUCTION ENGINEERING SERVICES AT LEESBURG MUNICIPAL AIRPORT. On motion of Mrs. Hill, seconded by Mr. Tolbert, the following resolution r- was proposed: N W WHEREAS, a proposal has been received from Campbell, McQueen and Paris, CO Engineers, for design and construction engineering services for the Q aircraft apron expansion and conversion projects in response to the town's request for proposal issued February 1, 1985; and WHEREAS, a review committee has found that Campbell, McQueen and Paris, Engineers, has offered the best proposal at the lowest price: THEREFORE, RESOLVED by the Council of the Town of Leesburg in Virginia as follows: SECTION I. The manager shall execute a cost plus fixed fee contract in an amount not to exceed $63,500 with Campbell, McQueen and Paris, Engi- neers, for design and construction engineering services for the aircraft apron expansion and conversion projects in accordance with the request for proposal issued February 1, 1985 and under the terms and conditions as set out in a proposed contract transmitted to Council on March 12, 1985. SECTION II. An appropriation is made to the Airport Capital Project Fund, Account Number 8300.709, Apron Construction, in the amount of $63,500 to remain in effect until the project is complete. Mr. Bos said the selection committee was unanimous in its confidence in this en- gineering firm. He asked that a member of staff address the funding problem that is potentially minor. Mr. Owen said this is probably not going to be a problem very long but, as of today, we don' t have the tentative allocation that is referenced in the resolution which would allow the town to issue a Notice to Proceed to the engineers. This means that, at this point, we don't have any money for the project. Mr. Whittle, in the Falls Church FAA office, indicated today that the money will be forthcoming very soon. We should receive this tentative allocation in the next two or three months. The Addendum to the Con- tract does four things that were not completely clear in the contract: It spells out the extent of the engineering firm's professional lia- bility insurance coverage in the amount of $1,000,000 and mentions specifically that the engineering firm will perform nondestruct testing services; will look at 1 the analysis for the lighting of the runway and perhaps the taxiway and will i help with the acquisition of any needed land on the runway extension project. Mr. Paris and Mr. McQueen are here from the firm and Carl Gregg and Stanley 1 Caulkins from the Airport Commission, who certainly have an interest in this project and have helped a great deal in getting to where we are here tonight. Mr. Gregg_ thanked the councilmembers, particularly Mr. Tolbert, and Mr. Bos. The fun of this project was teaching Mr. Bos, the Assistant Town Manager and the Director of Engineering "how" to talk airplane talk. He had never seen the final firm's quiz in the cross-section Of answers and questions done as thoroughly as this one was - they were in total agreement on the choice. MINUTES OF MARCH 13, 1985 MEETING. 364 Mayor Sevila asked what the funding does as far as adoption of the reso- lution tonight is concerned? Mr. Minor explained that the town has been work- ing for a year and a half to get to this point. The State provided funds and Mr. Williams and he went to Norfolk for the State Aviation Conference. Basically, they said the runway extension project is more in the future - they would rather see us do the apron project first. The FAA had the reverse approach - they wanted to see the town do the runway extension. Several months ago they met.with Mr. Whittle and other officials in the District office in Falls.. Church and came away with a plan to get the job done.- dividing it into two phases - the apron proj- ect and runway extension project. The tentative allocation is simply a funding process the FAA uses to initiate funding for their capital projects. He be- lieved we will be able to have those funds in four to five weeks. The Notice to Proceed will not occur until those funds are made available. In the past, we have issued contracts in advance ofthe funding. We.will receive a Grant Agreement from the FAA with conditions which the town must execute and author- ize. Before we spend any of these funds we will be back to committee with a Grant Agreement for Council to authorize. It is important that we not let this project languish or our selection of an engineer languish - it takes a lot of time to go through this process that is essential when you are hiring engineers to do a major project like thi$s. If they are successful and do a good job with the first phase, then the town/award the second phase automatically without pur- suing a five or six-month delay. We will receive funding for this program, but we can't proceed until the tentative allocation is received. Mr. Bos added that the engineering firm has said they will proceed with some of the prelimi- nary work at their home next week at their own risk. The resolution was unani- mously adopted: Aye: Councilmembers Bos, Curry, Hill, Kelley, Tolbert, Williams and Mayor Sevila. Nay: None. 85-42 - RESOLUTION - MAKING AN APPROPRIATION FOR ACCOUNTING SERVICES. On motion of Mr. Tolbert, seconded by Mrs. Hill, the following resolu- tion was proposed and unanimously adopted: WHEREAS, due to the fact that the Airport Fund is presently accounted for as a part of General Fund operations; and WHEREAS, the proper accounting treatment of the Airport Fund is to ac- count for its operations as proprietary fund type; and WHEREAS, in order to convert the Airport Fund from a governmental fund type to a proprietary fund type the services of the town's auditors, Yount, Hyde and Barbour, P.C. , are required: THEREFORE, RESOLVED by the Council of the Town of Leesburg in Virginia as follows: An appropriation is made for $2,000 for accounting services to be pro- vided by Yount, Hyde and Barbour, P.C. to convery the Airport Fund from a governmental fund type to a proprietary fund type. This appropriation shall be made to Airport Fund Account Number 6000.300. Aye: Councilmembers Bos, Curry, Hill, Kelley, Tolbert, Williams and Mayor Sevila. Nay: None. 85-43 - RESOLUTION - SETTING A PUBLIC HEARING FOR AMENDMENT TO THE PLANNED DE- VELOPMENT REGULATIONS OF THE LEESBURG ZONING ORDINANCE. On motion of Mrs. Hill, seconded by Mr. Kelley, the following resolution was proposed and unanimously adopted: RESOLVED by the Council of the Town of Leesburg in Virginia as follows: A Notice of Public Hearing to consider a proposed amendment of Sections 7B-15(b) (2) (bb) (ii) and 7B-16(b) (2) (bb) (ii) of the Planned Development Regulations of the Leesburg Zoning Ordinance shall be published in the Loudoun Times-Mirror on March 28, 1985 and April 4, 1985 for public hear- ing on April 10, 1985 at 7:30 p.m. in the Council Chambers, 10 Loudoun Street, N.W.., Leesburg, Virginia. Aye: Councilmembers Bos, Curry, Hill, Kelley, Tolbert, Williams and Mayor Sevila Nay: None. MINUTES OF MARCH 13, 1985 MEETING. 65 gg 85-44 - RESOLUTION - AUTHORIZING A STANDARD PURCHASE ORDER WITH VIRGINIA J POWER COMPANY TO INSTALL STREET LIGHTS WITHIN THE COUNTRY CLUB AND LEESBURG ESTATES SUBDIVISIONS AS PER THE TOWN'S REQUEST FOR PROPOSAL DATED OCTOBER 4, 1984. On motion of Mrs. Hill, seconded by Mr. Kelley, the following resolution was proposed-and unanimously adopted: WHEREAS, the Utility and Public Works Committee has reported favorably a street lighting plan for the Country Club and Leesburg Estates Sub- divisions, which was adopted by the full Council; and WHEREAS, Leesburg's annexation commitments include the residential street lighting of Country Club and Leesburg Estates Subdivisions in accordance with the general lighting standards in use within the 1983 corporate lim- its; and WHEREAS, a proposal has been received from Virginia Power dated March 5, 1985 to install 25 high pressure sodium lights within these subdivisions at a cost to the Town of Leesburg of $23,165; and WHEREAS, the FY 1985 budget includes $30,000 for new street light instal- lations in Leesburg: r- THEREFORE, RESOLVED by the Council of the Town of Leesburg in Virginia N as follows: W CO The manager is authorized to execute a standard purchase order with Vir- Q ginia Power to install 25 high pressure sodium lights within the Country Club and Leesburg Estates Subdivisions at a cost of $23,165 to be lo- cated generally in accordance with the town's Request for Proposal dated October 4, 1984. Aye: Councilmembers Bos, Curry, Hill, Kelley, Tolbert, Williams and Mayor Sevila. Nay: None. 85-45 - RESOLUTION - AUTHORIZING A CONTRACT WITH VERSAR, INC. FOR THE SUPER- VISION, SAMPLING AND ANALYSIS AND PREPARATION OF A FINAL REPORT ON SOIL CONTAMINATION AT THE FORMER McKIMMEY MILL. On motion of Mr. Tolbert, seconded by Mrs. Hill, the following resolution was proposed and unanimously adopted: WHEREAS, the Town of Leesburg is the owner of the former VEPCO tract, a portion of which was used by James H. McKimmey as a pesticide and herbicide storage and handling facility which has since been abandoned; and WHEREAS, the Town of Leesburg is the recipient of a .$1.35 million dol- lar community development block grant to redevelop and revitalize the South Harrison Street area; and WHEREAS, preliminary tests of soil samples taken from the area of the former storage tanks and storage building indicate surface contami- nation of cadmium and toxaphene at levels in excess of acceptable EPA parameters; and WHEREAS, the public interest requires an expeditious removal, disposal and testing program to ensure that the location of the future Harrison Square town home condominium development is free of .all soil contami- nation; and WHEREAS, Market Square Associates, contract owner of the subject prop- erry, has advised the town that they will pay the town $7,000 to as- sist in the required testing program; and 1 WHEREAS, this is an emergency purchase in accordance with Section 8.5 of the Town of Leesburg's purchasing policy. THEREFORE, RESOLVED by the Council of the Town of Leesburg in Virginia as follows: MINUTES OF MARCH 13, 1985 MEETING. 366 SECTION I. The manager shall execute a lump sum contract in the amount of $16,825 with Versar, Inc. for soil analysis supervision and report preparation services in accordance with their proposal dated March 11, 1985. SECTION II. The manager shall invoice Market Station, Inc. in the amount of $7,000 to reimburse the town for a portion of the cost of these services. SECTION III. An appropriation is made to the South Harrison Street project fund, Account No. 9300.705, Commercial/Industrial Develop- ment, in the amount of $16,825 for fiscal year ending June 30, 1985. Aye: Councilmembers Bos, Curry, Hill, Kelley, Tolbert, Williams and Mayor Sevila. Nay: None. On motion of Mr. Williams, seconded by Mrs. Hill, Council voted unanimously to go into executive session, pursuant to Section 2.1-344(a) (1) of the Code of Virginia, 1950, as amended, to discuss personnel matters, with Mr. Minor to be a part of that executive session: Aye: Councilmembers Bos, Curry, Hill, Kelley, Tolbert, Williams and Mayor Sevila. Nay: None. Mayor Sevila reconvened the meeting, stating that no action was taken in the executive session. On motion of Mr. Kelley, seconded by Mr. Williams, the meeting was ad- journed. Mayor Clerk of e Council