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HomeMy Public PortalAbout1985_03_27 MINUTES OF REGULAR MEETING OF LEESBURG TOWN COUNCIL, MARCH 27, 1985. A regular meeting of the Leesburg Town Council was held in the Council 6 `ry Chambers, 10 Loudoun Street, S.W. , Leesburg, Virginia on March 27, 1985 at 7:30 p.m. The meeting was called to order by Mayor Sevila, with the invoca- tion given by Mrs. Rosen, and followed with the Salute to the Flag led by Mrs. Hill. Present were: Mayor Robert E. Sevila, Councilmembers Charles A. Bos, Arl Curry, Marylou Hill, Brian T. Kelley, John W. Tolbert, Jr. and Charles J. Williams; also Town Manager Jeffrey H. Minor, Director of Engineering Thomas A. Mason and Director of Planning, Zoning and Development Martha S. Semmes. On motion of Mr. Bos, seconded by Mr. Williams, the minutes of a special meeting of September 13, 1984, regular meeting of September 26, 1984, special meeting of October 3, 1984 and the regular meeting of October 10, 1984 were approved with one correction - to remove the repetitive sentence on Page 250 of the minutes of the October 10 meeting: Aye: Councilmembers Bos, Curry, Hill, Kelley, Tolbert, Williams and Mayor Sevila. Nay: None. COUNCILMEMBER COMMENTS: . Mr. Bos reported that the Board of Architectural Review met, with several signs and alterations acted on (these are listed in the written Activity Report) . There were 76 responses to the Economic Development Advisory Committee's Quali- r- ty of Life survey - Council will receive copies of the preliminary responses in N a week or so. There were interesting comments - one on the parking situation. w Ninety-seven percent of those responding favor economic development. Eighty- m nine percent said town services were either good or excellent. There was a high degree of concern about lack of affordable housing by virtually everybody. Q Copies of this survey will be distributed in a week or so. He was out of town last week-end, but understood the Follies went well.- the Mayor was one of the star performers and Mr. Williams was in charge of the entire advertising program. That was a yeoman effort and he understood the hospital effort did well.- that was a tremendous amount of work. He has been working with the staff on data processing equipment and software. There were 14 replies to the RFP.and they have been narrowed down to a firm that will most likely submit a contract to be considered at the next committee meeting. The committee visited the two firms submitting the most favorable replies - one at IBM in Rockville - the other in Spotsylvania County - they were pretty unanimous in their choice of a firm in New England. He was impressed with the variety of functions the software will do. He enjoyed the high school presentation this morning. We have a young visitor with us tonight - Joseph Walko, and his father - he is a third grade student at Leesburg Elementary School. They have a program where students with extra ability can do extra projects. He introduced Joseph, who read his very informative report on the Town Council, its duties and how its members are elected, as well as citing the departments within the Town government. Mr. Williams - The Environmental Advisory Commission met last night - they have selected three areas to focus on for the coming year which will be part of the Town Plan as it relates to the environment. A side issue will be the awards that are part of the Charter. They will also focus on noise and nuisance abate- ments. He believes they have selected some issues that they can "cut their teeth on" and do some worthwhile things for the town. The members are excited about it. They will be involved in subcommittee meetings where a representative from the town will see that they have the proper tools to work with. It has been sug- gested that the town might receive an award the next quarter for its effort in identifying the waste hazard at the old McKimmey site. Mr. Curry - The Planning Commission met last Thursday night, holding three public hearings - (1)ZM-58 - Richlynn Development out by the Airport - they have submitted two proposals. Mr. John Harris made a presentation and offered some proffers. Mr. Echols commented on this rezoning. (2) Amendments to the Zoning Ordinance regarding townhouse lots and parking courts - No-one spoke on this. (3) Amendments to the Subdivision Ordinance regarding residential lots - no-one spoke on this. The Commission recommended amendments to the Subdivision Ordi- nance regarding items to be on preliminary plats and development plans and an amendment to the Planned Development regulations regarding school site bonuses (he felt the suggested formula was a good one) . Mr. Tolbert had received several calls concerning the mock Council meeting at the high school this morning. The parents seemed pleased with what the child- ren brought home, etc. MINUTES OF MARCH 27, 1985 MEETING. 368 MAYOR'S REPORT: Mayor Sevila reported on the mock Council meeting at the High School today. Mr. Bos, Mr. Williams, Mr. Curry, Mr. Kelley and Mr. Tolbert were all present. They discussed the issue of recreational needs in the community - it was a lively session. This year they had 21 hours and they still ran short on time. It is a subject that engenders a lot of conversation and debate. This really shows them that everything government provides or attempts to provide comes with a price tag. He thanked the councilmembers who came and the staff, who put to- gether a program of such interest. It was a big success. He feels great pride concerning the hazardous waste situation at the McKimmey Mill and the excellent way in which our staff responded. It was re- sponded to in an excellent way and as if it had been an emergency of some major proportion. He supports the selection of our staff, Tom Mason and Jeff Minor in particular, for their prompt action on this - it is unfortunate that their heroic efforts in the face of a disaster were not treated more favorably in the local paper. He encouraged all to read Mr. Minor's letter to the editor this week - he sets the record straight for all of us. He received a letter this week from a resident of Carrvale concerning the stucco wall at Carrvale. The question has come up as to whether the town should expend any funds for its repair or upkeep since it is privately owned. He asked that the Environmental Advisory Commission at least consider ways it can be at- tended to if the town can't find any funds in its budget to assist with this. There is not an active homeowner's association - each property owner owns a piece of it. • He also received a telephone call on Friday afternoon - there was a fairly major accident at Harrison Street and Catoctin Circle intersection. A resident of Brandon requested that staff again conduct another study at this location to see if we can assist in any way - he asked that staff consider alternatives we might employ as an interim measure until we can have a light at this inter- section.- perhaps four-way stop signs might ease the hazard there. He is also getting a number of questions from residents of Harrison Street in Carrvale concerning a four-way stop sign at Plaza and Harrison Streets. There is concern for the children going to and from school. Mr. Minor said VDH&T does not recommend that type of control there, but we will intensify our efforts and get a memo to Council on this. Mr. Kelley advised that the accident at Harrison Street and Catoctin Circle was a prime topic_ of an ad hoc committee. This has been addressed within the last three or four weeks with Mr. Butler of VDH&T and we should have some infor- mation on this in the very near future. Mayor Sevila said Ron King has sent a letter of resignation from the En- vironmental Advisory Commission since he is moving out of town. A replacement should be considered by committee next week. He extended his congratulations to Mr. Williams for his efforts in working with the Follies. The total is about $16,000 contributed toward the purchase of the CT scanner - this is a significant amount of money. MANAGER'S REPORT: (1) With regard to the Catoctin Circle and Harrison Street intersection, a letter has been sent to all the residents of Virginia Knolls in response to their petition. In that letter, they touch on a signal there. It was the town's estimation that, in terms of getting the warrants, the signal bid and all the other things required, a realistic time frame for that signal might be a year from now. Council, during its budget deliberations, can..accelerate .that _if : .:. they wish to do so. The signal would be around $100,000. VDH&T funds traffic signals just like anything else on the six-year allocation. This is a local re- sponsibility and our funds are limited and our transportation needs are great. This is the type of expenditure our local revenues can support. Mr. Williams suggested some type of warning signal until such time as we can have a light at this intersection. About nine months ago, Council asked its engineer to contact VDH&T about some form of analyses or review of the Fort Evans Road as it goes_ _. onto the By-Pass - we have heard nothing about this. He suggested that some form of warning signal might be of some value as an interim measure - would that be a violation of VDH&T policies? Mr. Minor replied that we would have to work with the Highway Department on that - otherwise, we could lose our maintenance payments on that road. The same is true at Route 15 South and the ByPass. We will look into this possibility though. MINUTES OF MARCH 27, 1985 MEETING. (2) In terms of the FY 1986 budget, an estimate of all proposed ex- 369 penditures will be submitted on April 1st. They expect to submit the proposed budget on April 10th - this will give Council almost 90 days to review, con- sider and adopt the budget. (3) Regarding the McKimmey Mill site excavation, we are definitely sched- uled to perform that work on Tuesday, April 2. (4) The Planning and Engineering Departments have been reviewing a lot of park designs lately. We have the preliminary design for the Foxridge Park - the town's contractual obligation is to design and construct a park facility there. We have received $100,000 from U. S. Land Corporation (this does not reflect what we have to spend on the park) - next year's budget will include $90,000 for the construction. It is hoped to get this park designed this fiscal year. Several months ago, they received the preliminary design of the South Harrison Street Park and they have been reviewing that - there are Grant funds to build a park there. The final design is under review - he expects to bring this to the Public Works Committee in the next two weeks. (5) Sidewalk and replacement work has already begun on Wirt Street _and on Market Street near the hospital. Additional projects include construction of curb, gutter and sidewalk on Old Waterford Road north to Gibson Street - this work has already begun. There is also some work to be done on Valley View r- Avenue and on Church Street. Wirt and Market Streets near the hospital will be brick and the others will be concrete. W (6) We have not heard anything on the EPA protests. Our attorney, Terry CC) Ney, spoke with the Assistant Regional Counsel, who is rendering a decision. Q She has indicated she will do this either tomorrow or Friday - she will call Mr. Ney. It will then go to the new Regional Administrator, who will most likely make a decision by April 1st. This would maximize the town's flexibility if we have to readvertise (if either of these protests is a negative decision and we hope to prevail in both of them) and accept bids before the June deadline. He understands that we would lose our position for overage funds if we have to rebid. Once we get the EPA decision, he will get a written report out about our funding position. We are in limbo and will have some answers next week. IMr. Curry thought the developer of Foxridge was todesign the park and the town would build it. Mr. Minor said they have given us a conceptual design. The contract calls for a preliminary design and the town actually does the design and contract documents - it is unclear as to what preliminary design is. We will be bringing this to the Public Works Committee soon. LEGISLATION: 85-46 - RESOLUTION - REQUESTING THE VIRGINIA DEPARTMENT OF HIGHWAYS AND TRANS- PORTATION PROVIDE FUNDING FOR HIGHWAY PROJECTS WITHIN THE TOWN OF LEESBURG IN THE FISCAL YEAR 1986 SIX YEAR IMPROVE- MENTS PROGRAM. On motion of Mrs. Hill, seconded by Mr. Williams, the following resolution was proposed: WHEREAS, the Virginia Department of Highways and Transportation (VDH&T hereafter) is revising the Six Year Transportation Improvements Program for Fiscal Year 1986; and WHEREAS, it is necessary that a request by Council resolution be made in order that VDH&T initiate an urban highway project in the Fiscal Year 1986 Six Year Improvement Program; and WHEREAS, the Town of Leesburg is in the urban system category for road improvement funding; and WHEREAS, VDH&T will conduct a public hearing on April 15, 1985 for the Northern Virginia construction district concerning the allocating of road construction funds and public transit aid for fiscal year 1986; and WHEREAS, the Town of Leesburg has a current balance of ;$300,000 reserved from the one way pair West Market project and $300,000 reserved from the balance of the Route 7 east project; and n MINUTES OF MARCH 27, 1985 MEETING. 3 O WHEREAS, the following projects reflect the most recently prepared transportation plan for the Town of Leesburg: THEREFORE, RESOLVED by the Council of the Town of Leesburg in Virginia as follows : SECTION I. The Virginia Department of Highways and Transportation is requested to establish the following projects : Priority Project Description 1 Plaza Street extension from East Market Street to Sycolin Road at Rockbridge Drive a.distance of approximatelyi2,700 feet. 2 Relocation of Route 654 between Lawson Road and Cardinal Park Drive, a distance of ap- proximately 1,350 feet. 3 Catoctin Circle extension from East Market Street to North Street extended, a distance of approximately 2,500 feet. SECTION II. Town agrees to pay its share of the total cost for prelimi- nary engineering, right-of-way and construction of this project in ac- cordance with § 33.1-44 of the Code of Virginia, as amended and that, if the Council subsequently elects to stop or cancel this project, the town hereby agrees to reimburse VDH&T for the total amount of the costs expended by VDH&T through date VDH&T is notified of such suspension or cancellation. SECTION III. The manager shall forward this resolution to VDH&T. Mr. Minor highlighted information from the meeting on Tuesday with Mr. Butler and Mr. Wagner of VDH&T. The Department will be holding a hearing in Fairfax City Hall on April 15th at 1:30 p.m. They tried to address a number of issues with these gentlemen - foremost was the amount, if any, of the banked funds we would have from the two previous projects .- the West Market one-way pair and the East Market Street project, which is finished and ended up with an unex- pended balance of $300,000. The West Market one-way pair had about $300,000 committed to it. According to Mr. Wagner, that $600,000 will be made available to the town and will be added to our approximate$300,000 per year accumulation of funds based on the current formula and recent change .in_the .statutes enacted in the last session of the General Assembly. Over six years, this would be about $1.8 million, plus another $600,000 would be about $2.4 million. Mr. Kelley asked ifd vJe didn't lose last year's funds? Mr. Minor understood from Mr. Wagner thatnecause we did not have a project on the six-year plan last year (you have to make your decision in April to reserve your funds for the following year) . He recalled that, because the town was in the process of revising its Trans- portation Plan and didn't have an identified project, we/wnuiidwnot lose those funds, but apparently we have lost them. We have learned from the meeting today that we should have six-year projects in that plan - they recommend three phases - the construction phase, the acquisition phase and the design phase. It's good to have one project in each of these phases. You have to go through environ- mental hearings, at least two public hearings, the acquisition process, the planning process, design process, bidding process. It is important that we identify projects. We did lose that $300,000 but, from what they tell us, we will have the $600,000 added to our other funds. Mr. Bos felt we were led astray by VDH&T - he recalled that we were assured by VDH&T that they'. `ould hold those funds over as long as we were in the process of updating our plan. Ms. Semmes recalled that a resolution was sent to VDH&T requesting that these funds be held over. Mr. Minor said the town intends to get a commitment in writing as to what we will get - if this is turned down, we will return correspondence to them, in- cluding a copy of our resolution, and do everything we can to get those funds. Mr. Williams suggested securing the support of our delegate and senator. Mr. Minor explained further the sequence of events last year and advised that the funds are allocated on the basis of population now - they are using our Court- ordered annexation figure of 98.46 and our population is now around 11,000. We will try to work with the Virginia Municipal League on this (they will notify our delegate and senator) . Mr. Minor explained that the Catoctin Circle project is shown in its entirety in the resolution, though it is proposed to do it in two sections - if we wait on the Highway Department to do it, it will probably MINUTES OF MARCH 27, 1985 MEETING. c� • be about four years before it gets started - if we do it ourselves, VDH&T J 1t can review it and we can do it very expeditiously. There are a lot of de- velopment interests for a new shopping center in that location and a very large grocery store there. First, we need to adopt our .Transportation Plan as the first element of our Town Plan - it is essential for us to have a six-year highway plan. We must also redefine some of our streets in terms of whether they are arterial or collector (VDH&T only funds arterial streets) . Engineering Direc- tor Tom Mason said it is very important that we have someone present at the public hearing - he plans to attend on April 15th at 1:30 p.m. in the Fairfax City Hall. Mr. Williams asked if Edwards Ferry Road will be corrected to handle the traffic coming over Catoctin Circle? Mr. Minor replied that the extension to Edwards Ferry Road probably won't happen for at least four to five years - it will hopefully be finished by then. Bengtson, DeBell, Elkin and Titus is working on the widening project and has some preliminary designs on it. There will probably be some negative community reaction because it will take some front lawns there. We are going to try to taper it somewhat. This is a fairly expensive project and will not be proposed in the budget for next year. The proposed plan will be con- sidered at a future Public Works Committee meeting. Tom Mason advised that we have some preliminary plans for :improvements..on the north side and have requested proposals and costs for doing some preliminarywork on the south side. We are try- ing to get 50 feet through there. Mr. Bos said he will not vote on this resolution because Plaza Street runs through his property - this might benefit him. :Mr. Kelley advised that the Public Works Committee did have a recommendation for the r- prioritazation of this - they recommended that (1) be Plaza Street, (2) be the relocation of Lawson Road and (3) be Catoctin Circle. Mayor Sevila asked if it N would not be appropriate for Catoctin Circle to be built at least in part by the developers of the contiguous land when and if that development occurs? Mr. Minor said this is what they are trying to do, but you would still have to start and stop at a logical place. Theyenvision it to be built in two legs - the first from Market Street to Edwards Ferry Road, this'.ito be primarily a developer-con- structed road - at a total cost, exclusive of right-of-way, of about $600,000. Handling it this way won't affect that at all. The resolution was adopted by a vote of 6 to 1 abstention: Aye: Councilmembers Curry, Hill, Kelley, Tolbert, Williams and Mayor Sevila. 111 Nay: None. Abstention: Councilmember Bos. 85-47 - RESOLUTION - APPROVING THE CONCEPT PLAN AND AMENDING THE TOWN PLAN FOR THE BEUS CORPORATION N.V. PLANNED RESIDENTIAL COMMUNITY. On motion of Mrs. Hill, seconded by Mr. Williams, the following resolution was proposed: WHEREAS, an application was submitted by the Beus Corporation, N.V. for concept plan approval and an amendment of the Town Plan pursuant to 8 7B-5(d) of the Leesburg Zoning Ordinance; and WHEREAS, a public hearing was held by the Planning Commission on this application on October 18, 1984; and WHEREAS, the Planning Commission recommended approval of the applica- tion with revisions on November 28, 1984; and WHEREAS, the Council held a public hearing on this application on Janu- ary 23, 1985; and WHEREAS, the Beus Planned Residential Community Concept Plan meets the objectives of the planned development regulations as contained in R 7B-3 of the zoning ordinance and will ensure the dedication of sub- stantial historic open space resources for public use: THEREFORE, RESOLVED by the Council of the Town of Leesburg in Virginia as follows: SECTION I. The concept plan for the Beus Planned Residential Community, as summarized in the applicant's submission dated September 14, 1984, as amended by submission dated March 18, 1985, and amendment of the Town Plan to reflect this concept plan and the addition of the Balls Bluff National Historic Land- mark as a 'town historic resource are hereby approved with the following amend- ments: MINUTES OF MARCH 27, 1985 MEETING. 372 1. That the concept plan shall reflect the construction of a four-lane minor arterial through the Planned Residential Community and that the construction phasing shall reflect phasing of construction of the community; and 2. That the concept plan shall include provisions for safe crossing of the four-lane minor arterial by school children in accordance with Town Plan Standards for school crossing facilities. SECTION II. Approval of the Beus Concept Plan and Town Plan amendment is contingent upon approval of the Town Plan amendment by the Loudoun County Board of Supervisors in accordance with the Annexation Area De- velopment Policies and approval of a boundary line adjustment by the Circuit Court to include the entire Beus property within the Leesburg Corporate limits. SECTION III. The Town Manager is directed to forward the Town Plan amendment to Loudoun County to initiate the formal process of amend- ing the Annexation Area Development Policies and accomplishing the boundary line adjustment. Mr. Williams asked if we have any status from the County with respect to the boundary line adjustment? Mr. Minor reported that the only thing he has re • - ceived is a letter from the County Attorney, which talked about the procedural requirements - he has replied to this . Mr. Williams felt this is not moving very fast and thought it appropriate for the town to resume these negotiations. Mayor Sevila agreed - there was concern by councilmembers the last time it was discussed that it gets bogged down waiting for a report back from Federal agen- cies to the Park Authority, who in turn would make a report to the Board, who would then adopt some position as to this boundary line agreement. It would be appropriate for the town to take the initiative.and:establish a_meeting_with..the same two committee members that the Board had before and their staff. Mr. Minor felt that, if Council adopts this resolution and sends: it to .the :County _ for a Town Plan amendment, it will generate some response. We will have ad- dressed the procedural matters --raised_ _ by Mr. Finnegan - he believed Mr. Malls and he agree that we can follow through with this process (we have 90 days from the next hearing) and have all the adequate protection the County requires in terms of protection of Balls Bluff, park dedications, etc. Mayor Sevila sug- gested that Mr. Minor initiate contact with Mr. Bolen to resume these talks. For the benefit of the public, he advised that a public hearing was held on January 23rd. The proposal is to adopt the concept plan with two conditions, as set forth in this resolution and the March 18 revisions. Planning Director Martha Semmes pointed out that this is the town's first concept plan approval under the new Planned Development regulations. This is a large piece of land off the Bypass on the northeast quadrant of the new town be- tween the Bypass and the Potomac River. This would approve 975 housing units - 363 (37%) would be single-family detached (between 10 and 20,000 square foot lots) ; 76 single-family detached court units (6400 square foot lots - 8%) ; 151 single- family court attached units (15%) and 385 (40%) townhouses. There would be a proposed elementary school site of approximately 12 acres and a proposed active park site of 23 acres, with the remaining to be dedicated to some other public entity, including the 60-acre Balls Bluff National Landmark site. The developer has agreed to provide a soccer field and a combined softball-baseball field on the 23-acre active park site, as well as providing a central recreation facility that will be for the use of the residents of the community. There would also be a small shopping center of approximately 25,000 square feet. A proposed new four-lane road would go from the Bypass (a new interchange) and run through the property and head south to eventually connect to Route 7 east of Euram. There are about 281 acres currently in town and approximately 180 acres outside - the town boundary slashes through the middle of the tract. The proposal is to dedi- cate almost all of this to public and open space recreational use.and c ster all of the housing units within the town limits. In order to accomplish',lhe town has proposed to the county a boundary line adjustment that would change the boundary line out to the Potomac River.- it would not change the over-all con- cept plan. We need to do this because our planned development regulations pro- vide that the density proposed here can only be accomplished if the entire prop- erty is considered and we can provide some density bonuses for saving this his- toric site and the heavily-wooded bluff areas. She explained further that Coun- cil felt it important that the plan specify that the four-lane road through the property will be built as development occurs. She also explained how the 975 dwelling units were arrived at in terms of the density bonuses. There was MINUTES OF MARCH 27, 1985 MEETING. 9 discussion concerning these bonuses. 3 7 3 Mr. Bos asked if the Town Plan standards are in our draft Town Plan? Ms. Semmes said they are - these are actually County Plan Standards. After further discussion, Item 2 of Section I was amended to read as follows: 2. That the concept plan shall include provisions for safe crossing of the four-lane minor arterial by school children in accordance with the proposed Town Plan Standards and the Loudoun County Public Facilities Manual for school crossing facilities. Ms. Semmes explained that the Standards say that a grade-separated interchange will be provided across any facility that carries 5,000 vehicles per day or greater provided that 30 percent or more of the students would have to cross that road to get to school. They will have to look at the land to the south of this that might develop residentially and determine how many students might have to cross the road to get to the school - they can work with the School Board on this once the pre- liminary development plan is submitted for this project. Mayor Sevila asked if we have a written set of proffers in hand at this time? Mr. Nails replied that there is no provision for proffers at the concept plan stage. Mayor Sevila said they are negotiating very heavily on density at this point - they are tentatively agreeing tonight on unit count without having in hand the written proffers so that, in approving the concept plan, they will have at least approved an approximate number - where is the variance between the number asked for and the N number actually built? Ms. Semmes said they need to take a very hard look at the purpose of the concept plan and whether it is functioning the best it can - m the Planning Commission has had some problems with it too. This is on the plan- ningQ department's work program - to give this some thought and to bring some al- ternatives to the Council for discussion. Mr. Minor agreed with this - it has worked in this instance only because the developer has gone beyond what is re- quired at the concept plan stage. Mr. Bos commented that this is the first concept plan to come before Council for approval and he felt the developer should be congratulated for working with the town and the staff people. He hoped the rest of the process will go fairly smoothly. The resolution, as amended, was unanimously adopted: Aye: Councilmembers Bos, Curry, Hill, Kelley, Tolbert, Williams and Mayor Sevila. Nay: None. 85-48 - RESOLUTION - APPROVING THE PROPOSED TUDOR KNOLL MULTI-FAMILY RESIDENTIAL HOUSING DEVELOPMENT FOR VHDA FINANCING. On motion of Mrs. Hill, seconded by Mr. Kelley, the following resolution was proposed: WHEREAS, T & K, Inc. and Raymond C. Hawkins Construction Company, Inc. have applied to the Virginia Housing Development Authority (VHDA) for conventional financing for 168 multi-family rental housing units known as Tudor Knoll, Phase I on South Fort Evans Road within the Toen of Leesburg; and WHEREAS, pursuant to Section 36-55.39(B) of the Code of Virginia, the VHDA has provided the Town of Leesburg with the opportunity to approve or disapprove the proposed Tudor Knoll project; and WHEREAS, the developers have agreed through correspondence dated March 12 and March 22, 1985, to bond the recreational amenities planned for the project in the amount of $170,000 and to contribute one-third the cost, not to exceed $40,000, for the construction of a traffic light at the intersection of East Market Street and Fort Evans Road as soon as warranted by VDH&T standards; and WHEREAS, this project as proposed will provide attractive and needed quality rental housing for the citizens of Leesburg: THEREFORE, RESOLVED by the Council of the Town of Leesburg in Virginia as follows: MINUTES OF MARCH 27, 1985 MEETING. 374 SECTION I. The Tudor Knoll, Phase I, project is approved by the Town for VHDA financing under the conventional multi-family residential housing development program, with the understanding that the associ- ated traffic signal installation shall be bid in accordance with ap- plicable Leesburg and VDH&T purchasing requirements. SECTION II. Adoption of this resolution does not constitute town approval of the development plan for this project. SECTION III. The Mayor is directed to sign the VHDA Certification of Approval, which shall be forwarded to VHDA with this resolution. Mr. Williams was concerned that, as you enter this location through Fort Evans Road and with Plaza Street now being a part of the six-year VDH&T plan, he_ would like to see some assurances that -the developer would stub off and come into Plaza Street - it would seem this would be worthwhile. Mrs. Hill asked if this would not come in at the preliminary plan stage? Mr. Curry said this was discussed at the last Subdivision and Land Development Committee meeting and Tom Mason had talked with their engineer. Tom Mason said the question was raised about the connection from Tudor Knoll into Plaza Street. As planned now, it has only Fort Evans Road going into it - a development of that size, from the standpoint of emergency access and health and safety, should have more than one ingress and egress. As an alternative to connecting into Plaza Street, Pros- perity Avenue is being investigated. The staff's position is that they want some reservation of right-of-way from the end of existing Prosperity Avenue into the Tudor Knoll project and that this road would eventually be constructed. This would eliminate the through traffic that might be generated from Plaza Street turning through the Tudor Knoll project and then up Fort Evans Road to Market Street. They are pursuing the extension of Prosperity rather than con • - nection into Plaza Street. Eventually a signal will be installed there - that will eliminate the problem. Mr. Williams did not feel Prosperity Ave. will be constructed any time soon, but you could have an opening onto Plaza Street, which might be an initial start on that street. Mrs. Hill felt this would be taken care of at the preliminary plat stage. Ms. Semmes said there are plenty of stipulations in the subdivision and development regulations that can re- quire them to make whatever road connection is stubbed out in that location, including a connection to Plaza Street. Mr. Kelley requested that this matter be placed on the Utility Committee agenda for next week. The resolution was adopted by a vote of 6 to 1 abstention: Aye: Councilmembers Curry, Hill, Kelley, Tolbert, Williams and Mayor Sevila. Nay: None. Abstention: Councilmember Bos. 85-49 - RESOLUTION - AUTHORIZING A PARADE PERMIT. On motion of Mrs. Hill, seconded by Mr. Kelley, the following resolution was proposed and unanimously adopted: RESOLVED by the Council of the Town of Leesburg in Virginia as follows: SECTION I. The manager is authorized to issue a permit under Section 10-13 of the Town Code to the Loudoun Memorial Hospital for a runner's marathon to be conducted May 11, 1985 and is further authorized to close Loudoun, Ayr, West Market, Liberty, Wirt and Cornwall, Old Water- ford Road, W. North, Ayrlee, W. Catoctin Cir. , Childrens Center Rd. , Dry Mill, Lee Ave. , Davis Ave and other streets as necessary for the event. SECTION II. The permit may contain reasonable and appropriate conditions as determined necessary by the manager and shall require the town to be named as additional insured under a $500.000 public liability insurance policy secured by the Loudoun Memorial Hospital. Aye: Councilmembers Bos, Curry, Hill, Kelley, Tolbert, Williams and Mayor Sevila. Nay: None. • On motion of Mr. Williams, seconded by Mrs. Hill, Council voted unanimously to go into executive session, pursuant to Section 2.1-344(a) (1) and (a) (5) of the Code of Virginia, 1950, as amended, to discuss personnel and financial mat- ters, with Town Manager Minor to attend said session: Aye: Councilmembers Bos, Curry, Hill, Kelley, Tolbert, Williams and Mayor Sevila. Nay: None. MINUTES OF MARCH 27, 1985 MEETING. 375 Council reconvened at 10:25 p.m. 85-0-6 - ORDINANCE - APPROVING A SALES CONTRACT WITH G. RONALD HERD. On motion of Mrs. Hill, seconded by Mr. Kelley, the following ordinance was proposed and unanimously adopted by those present (Mr. Tolbert having left before the executive session due to illness) : WHEREAS, the Town of Leesburg owns in fee simple a .26 acre tract of land, more or less, adjacent to the Andover Meadows Subdivision; and WHEREAS, the well facility located on this tract was dismantled and capped due to its lack of productivity; and { I WHEREAS, this Council by Resolution No. 85-14 has declared this land surplus; and WHEREAS, the lot was advertised for sale in the Loudoun Times-Mirror; and WHEREAS, the town attorney has advised the Council that it has proper title sufficient to convey this tract pursuant to Section 15.1-307 of the Code of Virginia of 1950, as amended; and r- WHEREAS, said tract is a conforming building lot in the R-1 zoning district and the Virginia Department of Health and the Loudoun County W Department of Technical Services have certified that residential con- n struction may take place over the abandoned well; and WHEREAS, G. Ronald Herd has submitted a sales contract with the requi- site $1,000 deposit which represents an offer to purchase the lot for $26,000; and WHEREAS, the offer received from G. Ronald Herd represents a fair price for the land and the sale is deemed to be in the public interest: I THEREFORE, ORDAINED by the Council of the Town of Leesburg in Virginia as follows: SECTION I. The sales contract dated March 21, 1985 Between the Town of Leesburg and G. Ronald Herd is approved and the town manager shall execute the sales contract on behalf of the town. SECTION II. The Mayor shall execute such appropriate deeds and instru- ments as prepared by the town attorney to convey said land to G. Ronald Herd upon payment of the $25,000 balance of the purchase price. SECTION III. This ordinance shall be in effect upon its passage. Aye: Councilmembers Bos, Curry, Hill, Kelley, Williams and Mayor Sevila. Nay: None. On motion of Mrs. Hill, seconded by Mr. Kelley, the meeting was adjourned. Mayor // - /Y Clerk of t - Council