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HomeMy Public PortalAbout1985_10_23 6 MINUTES OF THE REGULAR MEETING OF THE LEESBURG TOWN COUNCIL, OCTOBER 23, 1985 Aregular'meeting of the Leesburg Town Council was held in'the Council Chambers, 10 Loudoun Street, SW, Leesburg, Virginia on October 23, 1985 at 7:30 p.m. The meeting was called to order by the Mayor with the invocation given by Mr. Tolbert and followed with the Salute td the Flag led by Mr. Kelley. Present were Mayor Robert Sevila, Councilmembers Charles Bos, Arl' Curry, Marylou Hill, Brian Kelley, John W. Tolbert and Charles Williams; also present were Director of Finance Paul York; Director of Engineering, Tom Mason; Director of Planning, Zoning and Development, Martha Mason-Semmes; Assistant to Town Manager, Steve Owen; Chief of Police, James Kidwell; Town Attorney, George Martin -and Deputy Town Attorney, Debbie Welsh. On -a motion by Mr. Tolbert and 'seconded by 'Mrs. Hill -it- was recommended that the minutes of the regular meeting of April 241 1985 be approved as submitted. - Aye: Councilmembers Bos, Curry, Hill, Kelley, Tolbert, Williams and Mayor Sevila " . • - "1 Nay: None PETITIONERS - A Certificate of Appreciation was presented to Tom Farley and Bob Hider of -Arthur Young Associates for the fine job they did on the town video. With the -assistance of the Economic Development Advisory Commission, Martha Semmes and Steve Owen,-Arthur Young Associates "put- together an outstanding presentation of, the town in video form. Another Certificate of Appreciation was presented to Anthony Grooms by Chief of Police James Kidwell for his outstanding effort%in assisting the police catch juveniles that were throwing objects from the bypass overpass onto vehicles. • COUNCILMEMBER COMMENTS ' Mr. Bos reported the Board of Architectural Review met on 'October 21 and approved several signs. Considerable time was spent discussing some of the resolutions and processes the Board must deal with. 5 Mr. Williams stated that the joint policy committee met last Friday with the Board of Supervisors representatives on organizational matters relating to the Xerox Potomac Park development. Several issues were discussed and the next meeting date was established as November 1, 1985. The Environmental Advisory Commissionmeton October 22, '1985.- "The most important issue discussed was that of political signage and how it is controlled under ordinances. In Fairfax the candidate must pay $100 to insure that all signs will be removed following elections. Another issue was saving existing trees along with planting new ones for the aesthetic appearance of the town. There was an indepth discussion on preserving existing trees and whether this should become an ordinance of the town in the future. Several developments were cited for their efforts in the preservation of existing landscape/trees. There was further discussion on the placement of political signs pertaining to the present zoning ordinance governing them. Mr. Curry reported that the Planning Commission met on October 17 and approved the development plan for White's and for 114 Edwards Ferry Road. They also approved the final plat for the Jewell subdivision on Catoctin Circle. Denial of application by Marshall and Moist for rezoning of ten acres of land on Edwards Ferry Road and approval of the rezoning in the Silver Oaks subdivision were also addressed. Mr. Tolbert stated that his report was incorporated into the activity report on the airport. He also suggested that at the corner of Old Waterford Road and Gibson Street placement of a "watch for turning vehicles" sign might improve conditions there. OCT23.1 MINUTES OF THE OCTOBER 23, 1985 MEETING ` 57 Mayor Sevila made a comment on the FLSA standards addressed in HR 3530, and asked Mr. Minor to make copies available to all councilmembers. In a letter from Mr. Wilkinson of the Commission on Local Government it was stated that a resolution was to be written supporting the Town of Leesburg in. the boundary line agreement with the County. The letter stated that both the town and county acted as responsible stewards of the land with respect to the aesthetic and historic issues involved in the boundary line agreement. Finally, any proposed changes to the Charter must be submitted to the State legislature soon. MANAGER'S REPORT 1. With regard to the boundary line agreement, Debbie Welsh has advised that she has been working with Mr. Finnegan of the county for the I support of the boundary line adjustment. I 1 2. The quarterly development report and the quarterly financial reports were made available to Council and are a result of the automation in the office. They are helpful tools for the council. 0) 3. The material on the Charlottesville sobriety checkpoint is N available in the office for anyone to look over. N 4. The farmer's market at Market Station is nearing completion. W This is leased to the town for $1 a year and is under the control of the CO town. Q Mr. Bos had a question about the software purchase by the engineering department. Mr. Mason explained what they were looking for, e.g. a capital -projects update and a weekly development status report tool. Mr. Williams asked about the item on the Neighborhood Watch Program in the activity report. Mr. Minor answered that he is allowing the Police IIDepartment to run this in the fashion that most law enforcement agencies administer it. If there is no interest after all efforts have been made, then it cannot feasibly be pursued. At this point there was a request for a five minute recess. Mayor Sevila suggested, however, before the recess that Item 10a on the agenda regarding the rezoning issue at Silver Oaks be considered since there were several interested residents in attendance. 85-0-25 - ORDINANCE - AMENDING THE LEESBURG ZONING MAP FOR SILVER OAKS SUBDIVISION On a motion by Mrs. Hill and seconded by Mr. Kelley, the following ordinance was proposed and unanimously adopted: WHEREAS, the Council on September 11, 1985 initiated Rezoning #ZM-68 to rezone approximately 21 acres of the Silver Oaks Subdivision from B-2 to R-2; and WHEREAS the Council and the Planning Commission held a joint public hearing on this rezoning on October 9, 1985; and WHEREAS, the Planning Commission recommended to Council approval of this rezoning on October 17, 1985; and WHEREAS, this single family cluster subdivision is permitted within an R-2 zoning district; and WHEREAS, it is determined that the public necessity, convenience, general welfare and good zoning practice requires the proposed amendment: THEREFORE, ORDAINED by the Council of the Town of Leesburg in Virginia as follows: OCT23.2 58 MINUTES OF THE OCTOBER 23, 1985 MEETING SECTION I. The Leesburg Zoning Ordinance is amended to revise the District Zoning- Map to change from B-2 to R-2 the approximately 21 acres of Silver Oaks Subdivision comprising Lots 1 through 58, Lots 64 through 130, Parcel A, and a portion of Parcel D. SECTION II. This ordinance shall be in effect upon its passage. Aye: Councilmembers Bos, Curry, Hill, Kelley, Tolbert, Williams and Mayor Sevila Nay: None . . The meeting reconvened after the five minute recess. LEGISLATION On a motion by Mrs. Hill and seconded by Mr. Tolbert , the following items were considered together and adopted as follows: 85-0-26 - ORDINANCE - AMENDING CHAPTER 12.1 OF THE TOWN CODE REGARDING REVISED PAY AND CLASSIFICATION PLAN ORDAINED by the Council of the Town of Leesburg in Virginia as follows: SECTION I. Section 12.1-10 of the Town Code, Classification of the town employees by occupational group and pay grades, is amended to read as follows: Sec. 12.1-10. Classification of town employees12y occupational groups and pay grades. Employees in the town service are classified in the following occupational groups and pay grades: Occupational Pay Groups Positions Grade Executive-Managerial Zoning Administrator 16 Director Utilities 20 " Director of Finance 20 Director of Engineering and Public Works 21 Director of Planning, Zoning 6 Development 19 Assistant to Town Manager 19 Law Enforcement Parking Meter Attendant 5 Police Private 11 Private First Class 12 " Corporal 13 Sergeant 14 " Investigator 14 Lieutentant 16 Chief of Police . . 19 Administrative-Clerical Receptionist/Secretary 6 Secretary - 7 Police Clerk 7 Accounting Clerk 7 Administrative Assistant 9 Executive Secretary 9 " Accounting Supervisor 10 Administrative Assistant-Ping. 10 " Clerk of Council 10 " Deputy Clerk of Council/ Planning Secretary 7 Supervisory Shop Superintendent . 14 Water Supply Superintendent 15 OCT23.3 MINUTES OF THE OCTOBER 23, 1985 MEETING , 5 9 OCCUPATIONAL PAY GROUPS POSITIONS GRADE 1 Supervisory Street Superintendent 15 Utility Line Superintendent 15 " WPCF Superintendent 15 Technical Utility Maintenance Assistant 7 Senior Equipment Operator 9 i "" Finance Technician 9 Utility Plant Operator Assistant 8 " Assistant Street Superintendent 10 " WPCF or Water Operator A 11 " WPCF or Water Operator B 10 " Asst. Utility Lines Superintendent 10 " Utility Plant Maintenance Foreman 12 " Chemist 12 " Asst. WPCF Superintendent _ 12 " Facility Inspector 14- -- Professional Assistant Director of Engineering CD and Public Works 18 N " Capital Projects Coordinator 15 N " Assistant Engineer 15 Principal Planner 16 W " Land Development Planner 12 CO " Planner I 13 Q Construction/Maintenance Laborer 5 " Maintenance Person 7 " " Laborer part-time 4 " Mechanic 8 SECTION II. Section 12.1 -15 of the Town Code, being the pay grades for compensation of employees in the town service is amended to read as follows: I Sec. 12.1-15. Pay grades and steps. The pay grades for compensation of employees in the town service are as follows: Grade Range 4 $ 9,464-14,182 5 10,322-15,496 6 11,050-16,588 7 11,830-17,758 - '- - 8 12,662-19,006 9 13,520-20,280 10 14,456-21,684 11 15,470-23,192 12 16,562-24,830 13 17,732-26,598 14 18,980-28,470 _ _ 15 20,306-30,472 16 21,736-32,604 17 23,270-34,892 18 24,908-37,362 19 26,650-39,988 20 28,522-42,796 21 30,524-45,786 22 32,656-48,984 23 34,944-52,516 SECTION III. All prior ordinance in conflict herewith are repealed. SECTION IV. This ordinance shall be effective for payrolls upon filling the proposed positions. OCT23.4 1 MINUTES OF THE OCTOBER 23, 1985 MEETING 6 0' 85-188 - RESOLUTION - AMENDING POSITIONS AND NUMBERS OF EMPLOYEES IN THE TOWN'S .SERVICE AS ESTABLISHED IN THE FY 85-86 BUDGET RESOLVED by the Council of the Town of Leesburg in Virginia as follows: The following positions and number of employees in the town _service are established as follows: Number of Full-time Equivalent Positions Authorized Employees Authorized LEGISLATIVE DEPARTMENT Clerk of Council 1 Deputy Clerk (part time) .5 EXECUTIVE DEPARTMENT Manager 1 Assistant to Town Manager 1 Executive Secretary 1 Receptionist/Secretary, part-time .5 Administrative Assistant 1 • FINANCE DEPARTMENT Director of Finance 1 Accounting Supervisor 1 Accounting Clerk 2 Finance Technician 1 POLICE DEPARTMENT Chief of Police 1 Lieutenant 2 Sergeant 3 Investigator 1 Corporal 4 Private, 1st Class 5 Private 3 Police Clerk 1 Parking Meter Attendant 1 PLANNING AND COMMUNITY DEVELOPMENT Director Planning, Zoning and Development 1 Zoning Administrator/Land Development Planner 1 Administrative Assistant 1 Principal Planner - 1 Planner I 1 Secretary .5 Receptionist/Secretary .5 ENGINEERING AND PUBLIC WORKS DEPARTMENT Administrative Director of Engineering and Public Works 1 Assistant Director of Engineering and PW 1 Capital Projects Coordinator 1 Assistant Engineer 1 Facility Inspector 2 Administrative Assistant 1 OCT23.5 • MINUTES OF THE OCTOBER 23, 1985 MEETING ' 61 Number of Positions Authorized Employees Authorized Streets, Buildings and Grounds Div. Superintendent 1 Assistant Superintendent 1 Maintenance Person 5 Laborer 5 Laborer, temporary/part time 1.25 Equipment Maintenance Division Superintendent 1 Senior Equipment Operator 1 Mechanic 1 Laborer 1 UTILITIES Administrative CD N Director of Utilities 1 NAdministrative Assistant 1 W Accounting Clerk 1 Water Pollution Control Division Q Superintendent 1 Assistant Superintendent 1 Maintenance Foreman 1 Operator A 2 Operator B 1 Operator Assistant 1 _ Laborer 1 111 Mainteannce Assistant 1 Laborer, part time .5 Water Supply Division Superintendent 1 Laboratory Chemist 1 Operator A 2 Operator Assistant 1 Utility Lines Division Superintendent 1 Assistant Superintendent 1 Maintenance Person 3 Laborer 3 Total Personnel Authorized Full time 88 Part-time or temporary (expressed as equivalent to full time of total staffing complement) 8 85-189 - RESOLUTION - ADJUSTING THE FY 85-86 BUDGET TO CORRESPOND WITH THE REORGANIZATION OF THE ENGINEERING, PUBLIC WORKS AND UTILITY PLANTS DEPARTMENTS RESOLVED by the Council of the Town of Leesburg in Vir_ginia as follows: OCT23.6 C14 6 2 MINUTES OF THE OCTOBER 23, 1985 MEETING _ SECTION I. Appropriations are made to General Fund Account No. 3401.100. 010.200, Engineering Salaries and Wages, in the amount of $12,500, and to General Fund Account No. 3401.200.010.200 Engineering Fringe Benefits in the amount of $3,750 for the fiscal year ending June 30, 1986. SECTION II. Reductions are made to General Fund Account No. 4400. 100.010.200, Equipment Maintenance Salaries and Wages, in the amount of $6,088 and to General Fund Account No.4400.200.010.200, Equipment Maintenance Fringe Benefits in the amount of $1,800 for the fiscal year ending June 30, 1986. Mr. Williams requested that Mr. Minor give a summary of-what these amendments are designed to do with the staffing plan for the benefit of the general public. Mr. Minor gave an explanation of the plan. Mr. Kelley stated that he felt this would logjam the process rather than streamline it. Mr. Bos spoke in favor of the proposal. Aye: Councilmembers Bos, Curry, Hill, Tolbert, Williams and Mayor Sevila Nay: Councilmember Kelley On a motion by Mrs. Hill and seconded by Mr. Tolbert, the following items were considered consent items and unanimously adopted: 85-190' - RESOLUTION - AUTHORIZING A WIRE TRANSFER AGREEMENT WITH SOVRAN BANK, N.A. WHEREAS, the Town of Leesburg desires t0 enter into an agreement with Sovran Bank, N.A. (hereinafter referred to as Bank) for the purpose of transferring funds between accounts with the bank by wire, telex, book entry or other means from deposit accounts of the town now or hereinafter maintained by the Bank; and WHEREAS, such transfers are hereby authorized by those individuals authorized to sign checks on behalf of the town as is specified in Par.2- 83(d) of the Town Code. THEREFORE, RESOLVED by the Council of the Town of Leesburg in Virginia as follows: SECTION I. The town manager shall execute a wire transfer agreement with Sovran Bank, N.A. for the purpose of tranferring funds by wire, telex, book entry or other means between accounts held by the Bank for the Town of Leesburg. SECTION II. Upon written or oral (including telephonic) means the Bank is authorized and directed to make wire transfers in accordance with the terms of the wire transfer agreement upon the instruction of any such individual authorized to sign town checks as specified in Par. 2-83(d) of the Town Code. SECTION III. The foregoing resolution shall remain and continue in full force and effect until written notice of revocation or amendment has been duly received by the Bank. 85-191 -_ RESOLUTION - AUTHORIZING A PAVING CONTRACT WITH TRI-COUNTY ASPHALT COMPANY FOR SURACING OF ROADWAYS AT THE POTOMAC RIVER WATER TREATMENT PLANT WHEREAS, the above described project was an approved and appropriated capital outlay item in the FY 1986 budget; and WHEREAS, sealed bids for this work were solicited in accordance with Leesburg's purchasing policies: OCT23.7 MINUTES OF THE OCTOBER 23, 1985 MEETING 83 THEREFORE, RESOLVED, by the Council. of the Town of Leesburg in Virginia as follows: SECTION I. The town manager is hereby authorized to execute a contract with Tri-County Asphalt Company for paving the Leesburg Water Treatment Plant roadways at a unit price of $30.01 per ton of S-5 asphalt at a cost not to exceed $21,000. III SECTION II. The Director of Finance is hereby authorized to transfer appropriated funds in the amount of $13,000 from account 3130.700.110 to . Account 3130.700.120 to fund the cost of this project. 85-192 _ RESOLUTION - INITIATING AN AMENDMENT TO SECTION 2-7-1-(f) OF THE LEESBURG ZONING ORDINANCE WHEREAS, the Town Council has found that it is reasonable to permit off-site parking lots for commercial uses up to 500 feet from the T principal site; and 0/ WHEREAS, it is necessary to amend Section 2-7-1-(f) of the Zoning N Ordinance to accomplish this objective: N W THEREFORE, RESOLVED by the Council of the Town of Leesburg in M Virginia as follows: Q SECTION I. An amendment of Section 2-7-1-(f) of the Leesburg Zoning Ordinance is initiated as shown below: Sections 2-7-1(f) (1), (2) and (3) of the ordinance are deleted and replaced with Sections 2-7-1-(f) (1) through 2-7-1(f) (6) . 2-7-1(f) (1) All off-street parking facilities shall be paved and . • I maintained as a paved surface except as provided in Section 7-A-2(d) (Floodplain district regulations) . 2-7-1(f) (2) All required off-street parking facilities shall be located on the same zoning lot as the principal use in R-1, R-2 and R-4 zoning districts. 2-7-1(f) (3) All required off-street parking facilities for non- residential uses shall be located on the same zoning lot or within 500 feet of the principal uses except as provided below. 2-7-1(f) (4) All required off-street parking facilities for residential uses in R-1 and R-2 zones shall be located on the same zoning lot as the principal use. 2-7-1(f) (5) All required off-street parking facilities for resi- dential uses in R-3, R-4, B-1 and B-2 zones shall be located on the same zoning lot as the principal use or within 300 feet of the principal use. 2-7-1(f) (6) All off-street parking facilities shall be in the same possession as the owner of the principal use, either by deed or long-term lease. I . SECTION II. The proposed amendment shall be referred to the Planning Commission for hearing and report and the Planning Commission shall report its recommendation to the Town Council within 60 days of its public hearing. • OCT23.8 Z MINUTES OF THE OCTOBER 23, 1985 MEETING 85-193 - RESOLUTION - AMENDING THE TOWN OF LEESBURG'S PURCHASING MANUAL WHEREAS, due to certain legislative changes that have been made to the Virginia Public Procurement Act which is Chapter 7, Title 11 of the 1950 Code of Virginia, as amended, it is necessary to amend the town's Purchasing Manual to effect compliance. THEREFORE, RESOLVED, by the Council of the Town of Leesburg in Virginia that the town's- Purchasing Manual is hereby amended to comply with legislative changes that have occurred to the Virginia Public Procurement Act. Aye: Councilmembers Bos, Curry, Hill, Kelley, Tolbert, Williams and Mayor Sevila Nay: None 85-194 - RESOLUTION - ENDORSING THE VIRGINIANS OPPOSING DRUNK DRIVING TASK FORCE CONCEPT On a motion by Mr. Williams and seconded by Mr. Tolbert, the • following resolution was proposed and adopted: WHEREAS, 25,000 people are killed and millions more are-injured in the United States each year in alcohol related automobile accidents; and WHEREAS, the Loudoun Chapter of Virginians Opposing .Drunk-Driving (VODD) was established to work on this life threatening problem; and WHEREAS, VODD has requested that a regional task force be established which would require the cooperation and support of Loudoun County, the Town of Leesburg and other Loudoun Towns; and WHEREAS, a regional task force will be able to obtain funds from the Small Grant Fund of the Virginia Department of Motor Vehicles which can be used on programs which will -save lives: THEREFORE, RESOLVED by the Council of the Town of Leesburg in Virginia as follows: SECTION I. The regional- drunk driving task force concept as suggested by VODD is hereby endorsed by the Leesburg Town Council as a positive step in the direction of addressing the drunk driving problem. SECTION II. At least one representative shall be appointed by the Town Council to serve on the task force when it is established. There was an amendment to Section II of this resolution as follows: Changing "Representatives- of the Town of Leesburg will serve on' the task force when it is established" to the statement in Section II above. Aye: Councilmembers Bos, Curry, Hill, Kelley, Tolbert, Williams and Mayor Sevila Nay: None 85-41a - RESOLUTION - AUTHORIZING AN AGREEMENT WITH THE CENTRAL LOUDOUN LITTLE LEAGUE AND A DONATION On a motion by Mrs. Hill and seconded by Mr. Kelley, the following amendment was proposed and adopted: WHEREAS, the Central Loudoun Little League, Inc. is a leaseholder and • operator of a little league recreational complex located on the Festival Lakes Recreational Facility east of Leesburg; and OCT23.9 ii MINUTES OF THE OCTOBER 23, 1985 MEETING .. 6 5 • WHEREAS, the Central Loudoun Little League ballfield is a valuable recreational resource for the youth of Leesburg; and WHEREAS, this facility will host the 1986 major league state baseball tournament; and WHEREAS, this tournament will be an economic and recreational asset to the citizens of Leesburg; and WHEREAS, the Central Loudoun Little League desires a contract with the Town of Leesburg to pump, haul and treat sewage effluent from this facility: THEREFORE, RESOLVED by the Council of the Town of Leesburg in Virginia as follows: SECTION I. The manager is authorized and directed to execute an agreement, on behalf of the Town of Leesburg, with the Central Loudoun Little League, Inc. to provide for the pumping, hauling and treatment of T sewage effluent from Central Loudoun Little League's recreational complex V! at Festival Lakes Recreational Facility, all in accordance with a proposed N agreement transmitted to the Council on October 18, 1985. The execution N of the agreement shall occur following the execution of an agreement with W the State Health Department permitting the town to perform these services COn accordance with "Virginia Sewage Handling and Disposal Regulations," if J required. Q SECTION II. An appropriation is made to the General Fund Account No. 9100.560.040, Central Loudoun Little League, in the amount of $1,750 for the fiscal year ending June 30, 1986. Aye: Councilmembers Bos, Curry, Hill, Kelley, Tolbert, Williams and Mayor Sevila Nay: None NEW BUSINESS 85-195 - - RESOLUTION - AUTHORIZING AN AGREEMENT, APPROVING A PERFORMANCE GUARANTEE FOR INSTALLATION OF PUBLIC IMPROVEMENTS AND APPROVING WATER AND SEWER EXTENSIONS FOR CONSOLIDATED BUILDING SYSTEMS, INC. OF LEESBURG On a motion by Mrs. Hill and seconded by Mr. Williams, the following resolution was proposed and unanimously adopted: . WHEREAS, the Director of Engineering has approved the construction drawings prepared by Patton, Harris and Rust, Inc. ; and WHEREAS, the applicant has recorded the restrictive covenants required by Council resolution 83-105 limiting the construction to six single-family homes: THEREFORE, RESOLVED by the Council . of the Town of Leesburg in Virginia as follows: SECTION I. The manager is authorized to execute on behalf of the town an agreement (Form PC-2) for installation of public improvements shown on the plans approved by the Director of Engineering for Fairview Subdivision prepared by Patton, Harris and Rust and dated October 11, 1985. SECTION II. The extension of municipal water and sewer works for the Fairview Subdivision is approved in accordance with Section 15-9 and 19-18 of the Town Code. OCT23.10 66 MINUTES OF THE OCTOBER 23, 1985 MEETING SECTION III. An irrevocable bank letter of credit in a form approved by the town attorney from Farmers and Merchants National Bank of Hamilton, Virginia in the amount of $30,000 is approved as security to guarantee- installation of the public improvements shown on plans approved by the Director of Engineering for Fairview Subdivision. Aye: Councilmembers Bos, Curry, Hill, Kelley, Tolbert, Williams and Mayor Sevila i Nay: None There was a proposed executive session scheduled to deal with personnel matters, however, Mr. Williams suggested and Council agreed to dispense with the executive session at this time. It was moved and duly seconded that the meeting be adjourned at this time. The meeting adjourned at 9:17 p.m. . Mayor 4-4-- /! . I Clerk ofuncil 1�UUUU I OCT23.11