HomeMy Public PortalAbout1986_06_11 231
MINUTES OF THE REGULAR MEETING OF LEESBURG TOWN COUNCIL, JUNE 11, 1986
A regular meeting of the Leesburg Town Council was held in the Council
Chambers, 10 Loudoun Street, SW, Leesburg, Virginia on June 11, 1986 at
7:30 p.m. . The meeting was called to order by the Mayor with the invoca-
tion given by Mr. Tolbert and followed by the Salute to the Flag led by
-Director of Finance, Paul York. Present were Mayor Robert E. Sevila,
Councilmembers Charles Bos, Arl Curry, Brian Kelley, Jerry Pelkey, John
Tolbert, Jr., and Charles Williams. Staff members present were Town
Manager, Jeffrey Minor, Assistant Town Manager, Steve Owen, Director of
Finance, Paul York, Director of Planning, Zoning and Development, Martha
Mason-Semmes, Director of Engineering and Public Works, Tom Mason, Zoning
Administrator, Mark Nelis, and Planner, Susan Sherman.
On a motion by Charles Williams and seconded by John Tolbert it was
recommended that the minutes of the regular meeting of November 27, 1985
and the regular meeting of January 8, 1986 be approved as submitted.
Aye: Councilmembers Bos, Curry, Kelley, Pelkey, Tolbert, Williams
and Mayor Sevila
Nay. None
NPETITIONERS
N Blaine Cecil of 1001 Tuscarora Drive addressed the Council on the
ELI flood hazard analysis of Tuscarora Creek as it relates to rezoning ZM-71,
W Westpark Hotel property. He stated that this rezoning application
necessitates a valid and current flood hazard analysis report of the
Tuscarora Creek watershed. The current report was prepared in 1974 by the
U.S. Department of Agriculture division of Soil Conservation and was later
adopted by the Federal Emergency Management Agency (FEMA). The rezoning
decision will be based on this invalid report. Information received from
the SCS indicates that original maps and reports were lost and the currant
flood plain study does not take into consideration the growth that has
actually occurred in the area. Therefore, flood potential cannot be
evaluated properly at this point Because of alterations that have been
made and are projected, a new study should be undertaken. Elevations and
frequency of storms are not properly addressed in the current report.
Factors such as debris in channels, uprooted trees and rechannelization
could raise the flood levels by 6 to B times the projected levels. In
several places in the report it was stated that flood stage estimates were
based on the land use projections provided by the town and county in the
tI early 1970's. The report goes on to say that if intensive upstream
development takes place in the future, then the data provided in the report
would be invalid. Encroachments into the watershed area could seriously
impact the natural flow. The report also suggests that future boards
and councils strictly adhere to the 'floodplain development restrictions.
A storm in 1983 left several areas in the Tuscarora Creek watershed area
severely flooded. He recommended that a new flood hazard study be
prepared. Also, any rezonings that would modify flood hazard areas should
be denied until such a report is complete. Citizens in the affected areas
will seek restitution should severe flooding occur as a result of
modifications to the watershed area.
Mr. Curry asked Mr. Cecil what his qualifications were in the flood
hazard/control area. Mr. Cecil replied that he has a doctorate in geology
with a specialty in sedimentary geology which includes streams and their
behavior, plus twenty years of experience.
The Mayor presented two Certificates of Appreciation: First to
Marylou Hill - "A Certificate of Appreciation to Marylou Hill in
appreciation for your contribution to the betterment of Leesburg, the Mayor
and Town Council hereby award this certificate for eight years of dedicated
service as a member of the Leesburg Town Council, 1978 - 1986."
The second certificate was presented to James M. Haynes as follows:
"A Certificate of Appreciation presented to James M. Haynes in appreciation
for your contribution to the betterment of the Town of Leesburg, the Mayor
and Town Council hereby award this certificate for five years of dedicated
service at Leesburg Municipal Airport 1981-1986".
232 MINUTES OF THE JUNE 11, 1986 MEETING
Mr. Haynes was presented this certificate for his dedicated and hard
work in improving the airport operation over the past five years. He was
very instrumental in bringing the airport from a floundering operation to a
very successful and updated operation.
Mr. Haynes thanked the Council and the town staff for their support in
his efforts at the airport.
PUBLIC HEARING ON ZONING MAP AMENDMENT ZM-59 BY WASHINGTON-VIRGINIA
TRADITIONAL DEVELOPMENT SITES
II
The staff report was given by Mark Nelis who summarized the rezoning
application as follows: This rezoning impacts a 287 acre tract of land
located south of the Leesburg Bypass between Route 15 and Route 621, also
known as the Stowers Tract. The major issue is the intensity of the
commercial development for this tract. The second major issue is the
location of the commercial uses. It is a large parcel with access to a
major route (Route 15). However, it would impact the transportation plan
that is proposed for this area. Some of the development would be better
relocated along the proposed transportation plan routes. Careful
planning with regard to present and future transportation issues must be
considered. The proffers submitted by the applicant need further review by
staff and legal counsel.
Bill Chapman a representative of the applicant with regard to the
proposed rezoning, used a visual map to further explain the impact of this
application to the Council and general public. The currant application
calls for four parcels to be rezoned. Parcels 1 and 2 are proposed for
commercial activity. Concept plans do show access from Route 621 rather
than any access from Route 15. Parcel 3 is proposed for townhouse
residential use, with a buffered area. The request for Parcel 4 would
allow a motel type structure. Objectionable type uses have been excluded
from the plan. Commercial land uses and the scone of the project.are being
objected to at present. In the 1971/2 KDA plan, this parcel was identified
for commercial uses. Although the scale was never identified, the same
uses as are proposed were mentioned. The LAMP and AADPs also include
commercial development for this area. Another issue regarding commercial
development location near "planned" roadways rather than existing roadways
doesn' tseem to make much sense to the developer. The Route 621 issue is
somewhat contradictory with staff recommendations as they relate to the
various vehicles in place to plan the transportation issues of the area.
Several proffers to enhance the present transportation pattern and improve
it in the future have been offered. The developer feels that they have
proffered more than is necessary to meet the criteria required for
developing the area.
Mr. Tolbert asked where the single-family homes are to be located.
Mr. Chapman pointed out on the map exactly where the single-family,
townhouse and other residential development would occur.
Mayor Sevila inquired re the acreage in Parcel 3. 21 acres are
involved in Parcel 3 and presently the concept plan is looking at between 7
and 8 units per acre density. Public streets and off-street parking are
proposed for the areas. There will be homeowner's associations involved in
maintaining the open spaces (common grounds) in the area. The next inquiry
was relevant to the existing housing on Route 621 and the type of buffer
zone that would be provided. Mr. Chapman replied that there is a rather
large buffer zone projected. An elementary school site is also proposed on
the site.
Mr. Curry asked if any plans were made in regard to stormwater
management for the area. Mr. Chapman replied that a portion of the
floodplain and surrounding area has been set aside as a storm retention
area.
Mr. Bos inquired about the commercial density and residential
development of the area. Mr. Chapman replied that there would be a density
of about 3.5 dwelling units per acre for residential. Permissible
commercial uses include hotel/motel, financial institutions and filling
MINUTES OF THE JUNE 11, 1986 MEETING '233
stations. Mr. Nelis stated that offices, grocery sales and theaters
would be the remaining uses under the ordinance.
Blaine Cecil stated that he was intrigued by this rezoning request as
it relates to the modification of the floodplain. He feels that it would
be a great mistake in the town's stormwater management program.
Since there were no further comments from the public on this rezoning,
the public hearing was closed at this point and referred to Council for
further discussion.
On a motion by Mr. Bos and seconded by Mr. Williams, it was recommended
that this rezoning request be referred to the Finance and Administration
Committee for further study and consideration at their June 17 meeting.
Aye: Councilmembers Bos, Curry, Kelley, Pelkey, Tolbert, Williams
and Mayor Sevila
Nay: None
V J
PUBLIC HEARING ON ZONING MAP AMENDMENT ZM-74 BY MARTIN H. PORETSKY
N Susan Sherman presented the staff report on this rezoning, summarizing
CO
it as follows: This application asks for 23.5 acres zoned County A-3 to be
rezoned as County Planned Development Industrial Park. A modification of
Q the zoning regulations in PDIP to reduce required setbacks from 75 feet to
45 feet for buildings and from 60 to 30 feet for parking area is requested.
This parcel is located on the north side of Route 7 (Heider Nursery). A
three acre tract is left for the existing nursery. The concept plan shows
345,000 sq. ft. of office space and 20,000 sq. ft. of commercial space
distributed in six buildings. Planning Commission has recommended, with
conditions, approval of this application. Their concern was that this
could be premature since water and sewer is not available at this time and
also the transportation plan again fell into the picture. Preservation of
the Lombardy Farm historic site on the property was anothar condition that
the Planning Commission asked for. This has been identified as a
significant historic site that should be preserved in the various documents
that control the planning of the area.
The land surrounding this parcel is zoned A-3, residential, which is
why the setback requirements need addressing.
Mr. Kelley asked further about the Lombardy Farm and its physical
condition. Ms. Sherman stated that it is quite well maintained at this
point.
The mayor asked what the permanent water and sewer arrangements were
for this parcel. Construction of a line from the Carr Tank to the area
would be one feasible arrangement. Sewer service could consist of a force
main constructed to hook into the Carradoc Hall service until development
got to such a point as a permanent main would be constructed hooking to the
wastewater treatment plant and being a permanent part of the town system.
A permanent main should be constructed initially bypassing the temporary
main that is proposed.
Tom Nalls, representing Mr. Poretsky, gave the following presentation
on behalf of the applicant: He stated that the staff report had character-
ized the status of the rezoning very well. The proffers have been through
a rather extensive process and are still being reviewed. A public water
system has been proposed for the area right at the beginning of the
project. They are reviewing the Lombardy House and attempting to determine
how this could be included in the development plan.
The Mayor went on to state that the town's ordinance requires water
and sewer availability to all PD-IP zoned areas. Mr. Nalls stated that
often a rezoning is what activates the installation of public facilities.
234 MINUTES OF THE JUNE 11, 1986 MEETING
The mayor asked whether a special exception would be required in the
future for the operation of the nursery. Martha Semmes replied that no
special exception would be required in the future. Access for this three
acre parcel would be from the proposed roadway, and not from Route 7.
Since there was no further comment on this application, the public
hearing was closed.
On a motion by Mr. Williams and seconded by Mr. Pelkey it was
recommended that this application be referred to the Finance and Adminis-
tration Committee for further consideration at their June 17 meeting.
Aye: Councilmembers Bos, Curry, Kelley, Pelkey, Tolbert, Williams
and Mayor Sevila
Nay: None
PUBLIC HEARING ON MEALS/TRANSIENT OCCUPANCY TAX
Jeffrey Minor reported that this item was submitted in the proposed
budget in April as a revenue measure for the town. The meals tax is expected
to generate revenues of about $95,000 in its first year and well over $200,000
in following years. The transient occupancy tax will also generate
substantial revenues. Loudoun County presently levies a 2% tax on
transient occupancy. The town tax would supplant this county tax. The
county has requested an attorney general's opinion. This opinion has been
received and is being reviewed by the town attorney at this time.
Charles Smith of 217 Shenandoah Street reviewed this tax and feels
that the transient occupancy tax is an acceptable method of raising
revenues. He did state opposition to the meals tax stating that many local
people eat out in Leesburg and are already taxed to support the services of
the town. If this tax is designed to receive revenues from transients that
eat out in Leesburg then it is counterproductive in relation to residents.
Since there were no further comments on this matter, the public
hearing was closed at this time.
On a motion by Mr. Williams and seconded by Mr. Bos it was recommended
that this matter be referred to the Finance and Administration Committee
for further consideration at their June 17 meeting.
1 Aye: Councilmembers Bos, Curry, Kelley, Pelkey, Tolbert, Williams and
Mayor Sevila
Nay: None
There was a five minute recess at this time.
The meeting was called back to order by the Mayor.
COUNCILMEMBER COMMENTS
Mr. Williams reported on the Parks and Recreation meeting of yester-
day at which guest speaker Chuck Wyatt of the State Department of Parks and
Recreation spoke on supporting communities recreation projects. Funds will
be reduced as a result of Graham-Rudmann, however, there are some monies
available. Grant money may not be as readily available as hoped, but there
is hope that Leesburg would get some since they have never requested funds
for this purpose. A suggestion to involve civic organizations along with
the county in the funding process was discussed. A survey will be sent to
the citizens of Leesburg requesting input regarding recreation activities
and facilities.
Mr. Pelkey reported that the pond on the golf course has been
illegally dammed. There was no permit issued and it was requested that
this project be stopped. Relocation of the stream requires a Corps of
Engineers permit. The Corps of Engineers has been called in to review the
work that has been done and a report will be issued when it is available.
MINUTES OF THE JUNE 11, 1986 MEETING 2 3 5
Mr. Curry attended the Planning Commission meeting at which the
Commission recommended the final development plan for Potomac Crossing,
Section 1; approved a preliminary development plan for lots 1 and 10 of
Leesburg Gateway; recommended a rezoning application of ZM-71, Albrittain,
with conditions; and recommended approval of ZM-76 - Echols and Cornwell.
Mr. Kelley reported on this morning's Economic Development Advisory
Commission meeting. Mr. Bos and Mr. Williams also attended this meeting.
Discussion centered around some pending items and some new items. Mr. Bos
added that the airport development should be better publicized and that
perhaps an open house could be planned to "show it off" to th- citizens.
Mr. Tolbert attended the Airport Commission meeting and reported that
H Contract 2 of the apron project has been bid. The foundations for the new
hangars are in place. There will be 16 new hangars and all have been sold
already.
Mayor Sevila reported that the deed for the remainder of the Ida Lee Rust
T property had been received from Mr. and Mrs. Rust. This is being reviewed
VI at present and will be recorded shortly.
N
N MANAGER'S REPORT
Et Correspondence from Congressman Wolf's office was received asking for
Q support of the transfer of ownership of Dulles and National airports to
regional authority. There will be some meetings upcoming in June and
members of the Council were asked to attend.
The landscaping is going on at the South Harrison Street park and Mr.
Minor asked the Councilmembers to take a moment to go view the results.
The repair has been made to the traffic signal at the corner of
Catoctin Circle and South King Street.
LEGISLATION
On a motion by Mr. Williams and seconded by Mr. Pelkey, the following
ordinance was proposed and unanimously adopted:
86-0-25 - ORDINANCE - REPEALING SECTIONS 15-13, 15-57(2) , 15-58(2) ,
19-22, 19-43(A) (2) , 19-43(A) (3)b, 19-45(2) REGARDING
WATER AND SEWER CONNECTIONS, DEPOSITS AND USER FEES
OUTSIDE CORPORATE LIMITS
WHEREAS, the Town of Leesburg's utility fund is operated on an
enterprise basis; and
WHEREAS, the town's general fund does not contribute towards the
financing of water and wastewater treatment facilities; and
WHEREAS, the methodology used to develop availability fees ensures
adequate recovery of all capital costs and debt service associated with the
town's water and wastewater facilities; and
WHEREAS, the town is no longer dependent on surcharges on water and
sewer connections, deposits and user fees for service outside the corporate
limits:
THEREFORE, ORDAINED by the Council of the Town of Leesburg in Virginia
as follows:
Sections 15-13, 15-57(2), 15-58(2), 19-22, 19-43(a)(2), 19-43(a)(3)b
and 19-45(2) of the Leesburg Town Code regarding water and sewer
connections, deposits and user fees are repealed.
Aye: Councilmembers Bos, Curry, Kelley, Pelkey, Tolbert, Williams
and Mayor Sevila
Nay: None
236 MINUTES OF THE JUNE 11, 1986 MEETING
On a motion by Mr. Kelley and seconded by Mr. Tolbert the following
items were considered as consent items and unanimously adopted:
86-109 - RESOLUTION - AUTHORIZING A PUBLIC HEARING ON ZONING MAP AMEND-
MENT ZM-75 BY C. J. PAYNE
RESOLVED by the Council of the Town of. Leesburg in Virginia as .
follows: -
A Notice of Public Hearing to consider rezoning application #ZM-75 by
C. J. Payne to amend the zoning district map of the Leesburg Zoning
Ordinance to rezone from R-2 to B-2, 5,679.9 square feet of land located on
the south side of East Royal Street, bounded by 206 Royal Street, SE and
204 South Street, SE on the west and 205 Royal Street, SE. on the east shall
be published in the Loudoun Times Mirror on June 19, 1986 and June 26, 1986
for public hearing on July 9, 1986 at 7:30 p.m. in the Council Chambers, 10
Loudoun Street, SW, Leesburg, Virginia.
86-110 - RESOLUTION - AUTHORIZING A CONTRACT WITH BROTHERS SIGNAL AND
CONTROL COMPANY, INCORPORATED FOR THE INSTALLATION
OF A TRAFFIC SIGNAL AT THE INTERSECTION OF CATOCTIN
CIRCLE AND HARRISON STREET
WHEREAS, the engineering consulting firm of KELLERCO, Inc., prepared
construction plans and specifications for a traffic signal at the
intersection of Catoctin Circle and Harrison Street; and
WHEREAS, sealed bids for the installation of the traffic signal were
opened on Friday, May 30, 1986, and Brothers Signal and Control Company,
Inc. , is the low bidder with a bid of $33,804.00; and
WHEREAS, KELLERCO, Inc., has reviewed the bids and advised the Town of
Leesburg that the Brothers Signal and Control Company, Inc., was the
qualified low bidder and recommended award of contract to them:
THEREFORE, RESOLVED by the Council of the Town of Leesburg in Virginia
as follows:
SECTION I. A contract award is made to Brothers Signal and Control
Company, Inc., of Leesburg, Virginia for the installation of the traffic
signal at the intersection of Catoctin Circle and Harrison Street on a lump
sum basis in the amount of $33,804.00
SECTION II. The manager shall enter into a contract with Brothers
Signal and Control Company for the installation of the traffic signal based
on this award.
86-111 - RESOLUTION - AUTHORIZING THE EXECUTION OF A CONTRACT WITH MARKEL
SERVICE, INC. FOR THE PROCUREMENT OF PUBLIC OFFICIALS
AND LAW ENFORCEMENT PROFESSIONAL LIABILITY INSURANCE
WHEREAS, the town recently received quotations from Markel Service,
Inc., of Richmond, Virginia to provide the town with Public Officials and
Law Enforcement Professional Liability Insurance coverage from July 1, 1986
through June 30, 1987; and
WHEREAS, after consultation with Industrial Insurance Management
Corporation, the town's insurance consultant, it has been determined that
the quotations offered are the best available to the town for the coverages
required:
THEREFORE, RESOLVED by the Council of the Town of Leesburg in
Virginia as follows:
SECTION I. The manager is authorized to execute a contract with
Markel Service, Inc. of Richmond, Virginia for the procurement of Public
Officials Liability Insurance providing a liability coverage of $1,000,000
• with a deductible of $2,500 at an annual premium of $7,765.
MINUTES OF THE JUNE 11, 1986 MEETING 237
SECTION II. The manager is authorized to execute a contract with
Markel Service, Inc. of Richmond, Virginia for the procurement of Police
Professional Liability Insurance providing a liability coverage of
$1,000,000 with a deductible of $5,000 at an annual premium of $13,389.
SECTION III. Due to the circumstances of the municipal insurance
market 'and the availability of these type of insurance coverages to the
town, this procurement shall be considered a sole source procurement as
provided for in paragraph 8.4 of the town's adopted Purchasing Policy.
86-112 - RESOLUTION - INITIATING AMENDMENT OF THE LEESBURG ZONING
ORDINANCE REGARDING OFF-STREET PARKING AND LOADING
REQUIREMENTS
WHEREAS, the existing parking and loadingstandards in neither the
Town of Leesburg Zoning Ordinance nor the Loudoun County Zoning Ordinance,
as administered by the town in the annexation area, have adequate standards
for off-street parking and loading spaces; and
VI WHEREAS, by the Annexation Agreement the town agreed to prepare a
N revised zoning ordinance for the entire town; and
N
WHEREAS, the revision and consolidation of town parking and loading
CO regulations is necessary to promote public safety and welfare:
Q THEREFORE, RESOLVED by the Council of the Town of Leesburg in Virginia
as follows:
SECTION I. An amendment to the Leesburg Zoning Ordinance to establish
a new Section 2A is hereby initiated as set out in the "Draft Parking and
Loading Regulations", dated May 30, 1986.
SECTION II. This amendment upon its adoption shall repeal Section 2-7
of the Leesburg Zoning Ordinance, Section 525 of the Loudoun County Zoning
Ordinance, as adopted and administered by the Town of Leesburg Zoning
Ordinance in the annexation area, and all other conflicting provisions.
SECTION III. The Planning Commission shall conduct a public hearing
as soon as permitted by law and shall report its recommendations on the
proposed ordinance amendment to the Town Council within 60 days of its
public hearing.
86-113 - RESOLUTION - INITIATING AN AMENDMENT OF THE LEESBURG ZONING
ORDINANCE REGARDING LANDSCAPING, SCREENING AND OPEN
SPACE REGULATIONS
WHEREAS, this Council has recognized that landscaping, screening and
open space contribute to the quality of life by mitigating the effects of
the urban environment and by providing buffers between incompatible land
uses; and
WHEREAS, the present zoning regulations contained in Article 9A do not
require buffer-yards and screening consistent with these objectives; and
WHEREAS, the objectives of the adopted Town Plan include the revision
of the landscape, screening and open space regulations; and
' WHEREAS, it is necessary to consolidate the landscaping, screening and
open space regulations for the Town zoning districts and Loudoun County
zoning districts as adopted and administered by the Town of Leesburg:
THEREFORE, RESOLVED by the Council of the Town of Leesburg in Virginia
as follows:
SECTION I. A comprehensive amendment of Article 9A of the Leesburg
Zoning Ordinance is hereby initiated as set out in the "Draft Landscaping,
Screening and Open Space Regulations" dated May 30, 1986.
A
238 MINUTES OF THE JUNE 11, 1986 MEETING
SECTION II. This amendment, upon its adoption, shall replace Article
9A of the Leesburg zoning Ordinance and Article 7, Section 700.5.6.1(g) of
the Loudoun County Zoning Ordinance as adopted and administered by the Town
of Leesburg.
SECTION III. The Planning Commission shall conduct a public hearing
as soon as permitted by law and shall report its recommendations on the
proposed landscaping, screening and open space amendment to the Town
Council within 60 days of its public hearing.
86-114 - RESOLUTION - AUTHORIZING PAYMENT REQUEST NO. 10 TO R. F. KLINE,
INC. FOR WORK COMPLETED AT THE WASTEWATER TREATMENT
PLANT
WHEREAS, the contract for improvements at the Wastewater Treatment
Plant was awarded to Richard F. Kline, Inc. ; and
WHEREAS, Section III of Resolution 85-80 adopted May 22, 1985 by the
Council of the Town of Leesburg provides: "The Council at its option will
require prior approval of all requisitions for payment under this
contract" ; and
WHEREAS, the contractor has submitted Payment Request No. 10 on May
29, 1986 and Camp, Dresser and McKee has reviewed and approved this
request; and
WHEREAS, the Director of Engineering and Public Works has recommended
payment of Payment Request No. 10 in the amount of $308,758.00.
THEREFORE, RESOLVED by the Council of the Town of Leesburg in
Virginia as follows:
Payment in the amount of $308,758.00 ($325,009.00 less 5% retainage)
shall be made to R. F. Kline, Inc. for Payment Request No. 10 for the
Wastewater Treatment Plant Expansion Project.
86-115 = RESOLUTION - AUTHORIZING A GRANT TO THE LOUDOUN MUSEUM, INC. FOR
THE EXTERIOR PAINTING OF THE MUSEUM BUILDINGS
WHEREAS, the adopted FY 1986 budget includes $10,000 for the Loudoun
Museum; and
WHEREAS, the Museum has obligated $4,048 of this amount; and
WHEREAS, the Museum Board of Directors has requested a grant to paint
the exterior of the museum buildings.
THEREFORE, RESOLVED by the Council of the Town of Leesburg in Virginia
as follows:
A grant in the amount of $5,952 is authorized and the manager is
directed to forward the grant payment to the Loudoun Museum, Inc. in that
amount for the exterior painting of the museum buildings in accordance with
the bids submitted by Clifford Jennings to be completed prior to October 1,
1986.
86-116 = RESOLUTION = AUTHORIZING CLOSING OF CERTAIN STREETS FOR THE JUNE,
JULY AND AUGUST LEESBURG COURTHOUSE CONCERT SERIES
RESOLVED by the Council of the Town of Leesburg in Virginia as
follows:
SECTION I: The manager is directed to close King Street between
Loudoun and Cornwall Street and Market Street between Church and Wirt
Street one-half hour before the beginning of each Sunday evening court-
house concert series during the months of June, July and August in accord-
ance with scheduled events.
MINUTES OF THE JUNE 11, 1986 MEETING ,2 3'9
SECTION II. The manager is further directed to post appropriate signs
directing traffic from the east and west to Wirt Street.
Aye: Councilmembers Bos, Curry, Kelley, Pelkey, Tolbert, Williams
and Mayor Sevila
Nay: None
86-117 = RESOLUTION _ REMANDING THE APPLICATION FOR AN HISTORIC DISTRICT
ZONING PERMIT BY JAN MCVAY TO THE BOARD OF ARCHITEC-
TURAL REVIEW
On a motion by Mr. Williams and seconded by Mr. Tolbert, the following
resolution was proposed and adopted:
WHEREAS, on May 19, Jan Dickson McVay appeared before the Board of
Architectural Review and presented an application for an Historic District
zoning permit to renovate the building at 110 North King Street; and
VJ WHEREAS, the application failed to receive a favorable vote from the
N Board of Architectural Review; and
N WHEREAS, Jan Dickson McVay by letters dated May 24, 1986 and May 28,
LI 1986 to the Leesburg Town Council has appealed the decision of the Board of
CO Architectural Review pursuant to Section 10A-8 of the Leesburg Zoning
Q Ordinance; and
1 WHEREAS, in testimony before the Leesburg Town Council, the applicant
has agreed to amend substantive parts of her application; and
WHEREAS, Section 10A-6-1 of the Leesburg Zoning Ordinance authorizes
the Board to reconsider applications that comply with the recommendations
of the Board; and
iWHEREAS, the Board did not formally establish recommendations in
denying the application:
THEREFORE, RESOLVED by the Council of the Town of Leesburg in Virginia
as follows:
SECTION I. The aforementioned application for an Historic District
zoning permit for 110 North King Street is remanded back to the Board of
Architectural Review for reconsideration pursuant to Section 10A-6-1 of the
Leesburg Zoning Ordinance.
SECTION II. This action does not prejudice the applicant from making
a future appeal to the Town Council of the Board's final disposition of
this application.
Aye: Councilmembers Bos, Pelkey, Tolbert, Williams and Mayor Sevila
Nay: Councilmembers Curry and Kelley
Mrs. McVay spoke to voice her displeasure with the decision of the
Council to put this back in the hands of the Board of Architectural Review.
I A discussion ensued regarding the procedures that were followed in the
consideration of this application.
86-118 - RESOLUTION - AUTHORIZING A CONTRACT WITH MERIT CONSTRUCTION
ASSOCIATES, INC. FOR THE CONSTRUCTION OF THE CATOCTIN
CIRCLE NORTH EXTENSION
On a motion by Mr. Williams and seconded by Mr. Bos, the following
resolution was proposed and unanimously adopted:
WHEREAS, the consulting engineering firm of Patton, Harris, Rust and
Associates prepared construction plans and specifications for the
construction of approximately 800 feet of Catoctin Circle north of East
Market Street; and
240 MINUTES OF THE JUNE 11, 1986 MEETING
WHEREAS, sealed bids for the construction of the roadway extension
were opened on Friday, June 6, 1986, and Merit Construction Associates,
Inc. is the low bidder with a bid of $337,400.00; and
WHEREAS, Patton, Harris, Rust and Associates has reviewed the bids and
advised the Town of Leesburg that Merit Construction Associates, Inc. is
the qualified low bidder and recommended award of the contract to them:
THEREFORE, RESOLVED by the Council of the Town of Leesburg in Virginia
as follows:
SECTION I. The manager is authorized to execute a lump sum contract on
behalf of the town, with Merit Construction Associates, Inc. for the
construction of the North Catoctin Circle Extension in the amount of
$337,400.00.
SECTION II. A transfer of funds is made from the General Fund to the
Engineering and Public Works Capital Projects Fund, account No. 4102.700.
097.200, Catoctin Circle Extension, in the amount of $50,000.00 which said
appropriation shall remain in effect until the project is complete.
Following some discussion in which Mr. Minor explained in more detail
the expected time frames and commitments on the part of the contractor, the
vote was as follows:
Aye: Councilmembers Bos, Curry, Kelley, Pelkey, Tolbert,Williams
and Mayor Sevila
Nay: None
86-119 - RESOLUTION - AUTHORIZING AN AGREEMENT WITH BRUCE M. BROWNELL TO
EXTEND WATER SERVICE ON ROUTE 643
WHEREAS, the Town of Leesburg desires to extend water service along
Route 643; and
WHEREAS, sewer service was extended along Route 643 in 1984; and
WHEREAS, water service along Route 643 will promote economic
development around the Leesburg Municipal Airport area; and
WHEREAS, the County of Loudoun and Richlynn Development, inc. have
executed contracts to participate in the financing of this project; and
WHEREAS, the Route 643 Waterline Reimbursement Agreement is in a form
approved by the Town Attorney's office:
THEREFORE, RESOLVED by the Council of the Town of Leesburg in Virginia
as follows:
The manager is authorized to execute an agreement on behalf of the
Town of Leesburg with Bruce M. Brownell, contract owner of 97.3 acres of
land located southeast of the intersection of Route 15 Bypass and Route 643
in the Town of Leesburg, to provide financing for a 16-inch waterline along
Route 643.
Aye: Councilmembers Bos, Curry, Raney, Pelkey, Tolbert, Williams
and Mayor Sevila
Nay: None
86-120 _ RESOLUTION - MAKING AN APPROPRIATION FOR FAA 50TH ANNIVERSARY
AIR SHOW SHUTTLE BUSES
On a motion by Mr. Tolbert and seconded by Mr. Williams, the following
resolution was proposed and adopted:
MINUTES OF THE JUNE 11, 1986 MEETING 2.4 1
WHEREAS, the FAA 50th Anniversary Celebration air show activities will
attract many visitors to Leesburg that may have difficulty driving into
downtown Leesburg; and
WHEREAS, the Downtown Business Association has requested that the town
assist with funding for shuttle buses to help transport visitors into the
downtown area; and
WHEREAS, Council has reviewed the shuttle bus routes and associated
transportation plans and believes that the shuttle buses will be a worth-
while service for Leesburg businesses:
THEREFORE, RESOLVED by the Council of the Town of Leesburg in Virginia
as follows:
An appropriation is made to the General Fund, Account No. 1101.300.
010.200, Contractual Services, in the amount of $360 for the fiscal year
ending June 30, 1986.
VJ Aye: Councilmembers Bos, Kelley, Pelkey, Tolbert, Williams and
Mayor Sevila
CO
Nay: Councilmember Curry
NEW BUSINESS
Q
86-121 - RESOLUTION - AUTHORIZING A REQUEST FOR PROPOSAL FOR CONSULTANT
SERVICES TO PREPARE A PARKING DEMAND/DEFICIT ANALYSIS
AND PARKING STRUCTURE FEASIBILITY REPORT
On a motion by Mr. Williams and seconded by Mr. Bos, the following
resolution was proposed and unanimously adopted:
' WHEREAS, the adopted budget for FY 1986 includes funds for consultant
services to provide information to the Council regarding the feasibility of
a downtown parking structure; and
WHEREAS, the manager has prepared a Request for Proposal for a parking
consultant:
THEREFORE, RESOLVED by the Council of the Town of Leesburg in Virginia
as follows:
The manager is authorized and directed to publish a Request for
Proposal for consultant services to prepare a parking demand/deficit
analysis and parking structure feasibility report.
Mr. Minor detailed some changes that were made in the Request for
Proposal and after discussion by the Council, the vote was as follows:
Aye: Councilmembers Bos, Curry, Kelley, Pelkey, Tolbert, Williams
and Mayor Sevila
Nay: None
86-122 - RESOLUTION - AUTHORIZING A CONTRACT WITH CAMP, DRESSER AND
McKEE FOR DESIGN OF THE ROUTE 643 WATERLINE PROJECT
On a motion by Mr. Kelley and seconded by Mr. Tolbert, the following
resolution was proposed and adopted:
WHEREAS, the Town of Leesburg has entered into agreements with the
County of Loudoun, Richlynn Development and Brownell, Inc. for the
construction and joint financing of a sixteen inch waterline extension
along Route 643 to the southern corporate limits; and
WHEREAS, a Request for Proposal was issued by the Department of
Engineering and Public Works for proposals to design this facility pursuant
to the competitive negotiation procedures of Section 8.3 of Leesburg
Purchasing Policies; and
242 MINUTES OF THE JUNE 11, 1986 MEETING
WHEREAS, the review committee, including Councilmember John W.
Tolbert, Jr., ranked the proposal from CDM first among nine received based
on the review criteria and interviews with the two top ranked firms; and
WHEREAS, successful negotiations were conducted with CDM which
resulted in a professional fee below the engineer's estimate; and
WHEREAS, it is necessary and in the public interest to expedite
construction of the waterline to meet the town's contractual obligations:
THEREFORE, RESOLVED by the Council of the Town of Leesburg in Virginia
as follows:
The manager is authorized to execute a contract on behalf of the town
with Camp, Dresser and MrKee not to exceed $63,000 for the surveying,
engineering design and construction administration services in connection
with the construction of the Route 643 waterline.
Director of Engineering and Public Works, Tom Mason reported on the
review process and the interviews that took place in arriving at the
decision to award this contract to Camp, Dresser and McKee. Mr. Minor
stated that the fee is well within the budget and the additional monies are
available for easements and legal expenses that will be incurred.
Aye: Councilmembers Bos, Curry, Kelley, Pelkey, Tolbert, Williams
and Mayor Sevila
Nay: None
On a motion by Mr. Tolbert and seconded by Mr. Bos the meeting was
adjourned at 10:45 p.m.
Aye: Councilmembers Bos, Curry, Kelley, Pelkey, Tolbert, Williams
and Mayor Sevila
Nay: None
Mayor
Ar
Clerk of /.uncil