HomeMy Public PortalAbout1986_07_23 28.3
MINUTES OF THE REGULAR MEETING OF LEESBURG TOWN COUNCIL, JULY 23, 1986
A regular meeting of the Leesburg Town Council was held in the Council
Chambers, 10 Loudoun Street, SW, Leesburg, Virginia on July 23, 1986 at
7:30 p.m. The meeting was called to order by the Mayor with the invocation
given by Mr. Tolbert and followed with the Salute to the Flag led by the
Assistant Town Manager, Stephen Owen. Present were Mayor Robert E. Sevila,
Councilmembers Charles Bos, Arl Curry, Brian Kelley, Jerry Pelkey, John
Tolbert, Jr., and Charles Williams. Staff members present were Assistant
Town Manager, Steve Owen, Director of Engineering and Public Works, Tom
Mason, Director of Finance, Paul York, Principal Planner, Tom Poupard
and Town Attorney, George Martin.
PETITIONERS
Paul Smith, a resident of the Exeter duplexes, had a problem with the
twenty foot rear yard easement. He would like to build a deck and was
informed that only one foot of his yard was usable under the current
setback requirements. He would like to see the process that will change
this speeded up.
0) Tom Poupard responded that this is a twenty foot set-back requirement
N that is currently being addressed for change. There needs to be an
N ordinance amendment to vacate this setback requirement.
CO
Dean Worcester, a representative of the applicant for ZM-59, stated
that some changes in the development plan had arisen and is requesting a
postponement of the decision on this rezoning.
On a motion by Mr. Williams and seconded by Mr. Kelley, it was
recommended that ZM-59 be referred back to the Finance and Administration
Committee for further consideration.
Aye: Councilmembers Bos, Curry, Kelley, Pelkey, Tolbert, Williams
and Mayor Sevila
Nay: None
Mayor Sevila read the following proclamation into the record regarding
"Safety Belt Month in Leesburg":
PROCLAMATION
WHEREAS, there are twenty thousand (20,000) fatalities each year
among drivers and passengers in the front seats of automobiles in the
United States; and
WHEREAS, there are two million (2,000,000) injuries each year
among drivers and passengers in the front seats of automobiles in
the United States; and
WHEREAS, there is proof beyond doubt that the use of safety
belts reduces the occurrence of these deaths and injuries by approxi-
mately one-half; and
WHEREAS, traffic accidents and deaths cost American taxpayers,
employers, and insurance policy holders tens of billions of dollars
each year due to injuries or deaths that could have been prevented
by the use of safety belts:
NOW, THEREFORE, I, Robert E. Sevila, Mayor of the Town of
Leesburg, Virginia, do hereby designate the month of August, 1986 as
"SAFETY BELT MONTH IN LEESBURG"
and call upon all persons operating automobiles and trucks within the
Town of Leesburg to buckle their safety belts at all times and to con-
tinue this practice after this month and for all time thereafter.
IN WITNESS WHEREOF, I have hereunto set my hand and caused the
Seal of the Town of Leesburg, Virginia to be affixed this 23rd day of
July, nineteen hundred and eighty six.
- 284 MINUTES OF THE JULY 23, 1986 MEETING
A Certificate of Appreciation was presented to Jason Cohen as follows:
"Certificate of Appreciation to Jason Cohen in appreciation for your contri-
bution to the betterment of the Town of Leesburg, the Mayor and Town
Council hereby award this certificate for two years and three months as a
member of the Environmental Advisory Commission, from 1984-1986."
Mr. Cohen thanked the Mayor and Council.
PUBLIC HEARING - REZONING ZM-71 BY SYDNEY ALBRITTAIN
The staff report on this was given by Tom Poupard who reported that
draft proffers have been signed. Also staff has received a revised
conceptual development plan for this property which shows the revised
intersection of Clubhouse Drive and Route 15. Staff has reviewed the
proffers in general and agrees on most of the points.
This rezoning is located north of Governor's Drive and is an expansion
of the existing Sigwick Inn. Approximately 8.4 acres are to be rezoned to
Town B-1. The use is being limited to a hotel/motel suite facility. The
major concern is how this development, which is near the flood plain, would
affect the floodplain and the residences to the south.
Leland Mahan, a representative for Mr. Albrittain, stated that this
motel was recently purchased and renamed the Westpark. The rezoning from
A-3 to B-1 pertains to the 8.427 acres on which the expansion is proposed.
The area is designated for commercial use, according to the Planning
Department. The applicant has done several things to meet the concerns of
the residents to the south of the project. On-site stormwater management
control, the location of the 100-year flood plain, moving the building
restriction line, limiting the use to 103 motel suites, screening with
white pines, and relocating the parking lots are some of several
concessions made. The town's concern over the intersection of Clubhouse
Drive and Route 15 has also been addressed.
Bob Kinsey, a representative of the applicant's engineers, spoke
regarding the traffic study for the intersection. They did a more in-depth
study on the safety of this area, and he made the results of this study
available to members of the Council and the public present.
Mr. Bos questioned the stormwater management control and what form it
would take. . Mr. Kinsey responded that it had not yet been designed by the
engineers. •
Mr. Pelkey asked how many stories high this addition would be. Mr.
Kinsey stated that it would be three .stories high, or what is currently
allowed,under the zoning ordinance height restrictions.
David Miller, the resident at 122 Governor's Drive, stated that his
comments had previously been submitted to Council in the form of a letter,
and that they were quite comprehensive. He went on to state that the
traffic increase generated by these units will further increase the
dangerous situation which already exists at the intersection of Route 15
and Clubhouse Drive. A long term solution to these problems must be
addressed. So far .only temporary solutions are being considered. He
quoted Paragraph 49(d) of Section 607.2.4 of the Zoning Ordinance which
states that motels should be located in areas where the facility will
function as a supportive use to existing industrial, commercial or training
facilities. This motel is not located in such an area. He went on to
quote traffic requirements which, of course, are not met with this motel
location. Further the fact that the proposed addition does encroach on the
100-year flood plain was discussed.. The flood plain studies currently
being used are out of date and invalid.
Elaine .Cecil, ,of .1001 Tuscarora ,Drive, supported the previous comments
made by Dr. Miller. ,He also went on to say that as he had previously
stated to Council, the floodplain studies are obsolete. Prior FEMA studies
do not even include the developed Country Club residential_area. The
validity .of existing information is questionable. Several major storms
have exceeded the flood levels for the_Tuscarora Creek watershed. Making
flood plain modifications to change the road configurations would be
disasterous. Another concern was that of noise and whether it would be
MINUTES OF THE JULY 23, 1986 MEETING 285
aggravated by constructing outside balconies. The question of internal vs.
external hallways and their impact on noise was also raised.
Mr. Bos asked Mr. Cecil to point out the flooded areas in past storms.
Benjamin Lawrence, the resident of 905 Tuscarora Drive, had done some
research on the owners of the Westpark. He said they have.a very good
track record in their other holdings and are native Virginians. Mr.
Lawrence has lived in the neighborhood for 22 years. He has witnessed many
' flooding situations in the area, stating that the Route 15 bridge is a
major block for the stormwater runoff. He suggested that more openings be
made under the roadway. Addressing the Clubhouse Drive intersection, his
suggestion was a ramp from the motel area directly onto the Bypass. This
should take much of the traffic away from the intersection.
Bill Pearl, the resident of 1001 Rollins Drive, spoke in favor of the
rezoning. He has been an employee of the hotel for the past twelve years.
He stated that the new owner has made many positive improvements, and feels
that any improvements that will be made will be for the enhancement of the
T area.
j (NI' Since there was no further comment from the public on this hearing,
. ' the public hearing was closed at this point.
l V111 On a motion by Mr. Williams and seconded by Mr. Tolbert, it was
CO recommended that this rezoning be referred back to the Finance and Adminis-
f Q tration Committee for further consideration.
Aye: Councilmembers Bos, Curry, Kelley, Pelkey, Tolbert, Williams
and Mayor Sevila
Nay: None
I
PUBLIC HEARING ON ZM-75 BY C. J. PAYNE
The staff report was againgivenby Tom Poupard who explained that
this request involved rezoning 5700 square feet of land from R-2 to B-2 to
accommodate the use of his bus'ness parking lot. Primary concerns were
that the parking lot be used only for Mr. Payne's business and not a public
lot, also that there be some screening along the front and finally that the
parking lot be paved.
Leland Mahan, representative for Mr. and Mrs. Payne, feels that they
have offered proffers with the best interest of the neighbors considered.
He feels that this will improve the area considerably. Approval of this
matter this evening was urged.
The Mayor urged the neighboring residents present to air their views.
Mrs. Savopoulos stated that she was still concerned about this becoming a
public parking lot for the Market Station area. Mrs. Bishop aired the same
concerns.
Since there was no further public comment the public hearing was
closed at this time.
On a motion by Mr. Bos and seconded by Mr. Tolbert it was recommended
that the ordinance on tonight's agenda regarding this rezoning be
considered at this time.
, i 86-0-36 - -ORDINANCE - AMENDING THE-ZONING DISTRICT MAP FOR REZONING
APPLICATION ZM-75 BY C. J. PAYNE
WHEREAS, rezoning application #ZM-75 by C. J., Payne to rezone 5,679.9
squarelfeet of land located near the corner of _South- Harrison Street and
East Royal Street from R-2 (residential) to B-2 (general -business) was
referred to the Planning Commission by this Council on March 26, 1986; and
WHEREAS, the Planning Commission held a public hearing on this
application on April 23, 1986; and
WHEREAS, the applicant revised the application and proposed certain
proffered conditions; and
288 MINUTES OF THE JULY 23, 1986 MEETING
WHEREAS, the Planning Commission recommended to Council approval of
this application on May 1, 1986, contingent upon certain proffered
conditions of the original application; and
WHEREAS, on July 23, 1986 this Council held a public hearing on this
rezoning application; and
WHEREAS, the applicant amended the conditions of the original
application and further proffered to permit a less intensive use than
originally proposed; and
WHEREAS, it is determined that the proposed amendment, as revised, is
in the best interest of the public necessity, convenience, general welfare
and good zoning practice:
THEREFORE, ORDAINED by the Council of the Town of Leesburg in Virginia
as follows:
SECTION I. The Leesburg Zoning Ordinance is amended to revise the
Zoning District Map to change from R-2 to B-2, 5,679.9 square feet of land
bounded by South Royal Street on the north, the land of Gould on the south,
the land of Savopoulos on the east and the land of Payne on the west, in
accordance with a plat prepared by Loudoun Engineering and Surveys and
dated October 18, 1966. This rezoning is subject to the following
proffered conditions submitted in accordance with Section 15.1-491.2 of the
1950 Code of Virginia, as amended.
1. All uses permitted by Sections 6-1-1 and 6-1-2 of the Leesburg Zoning
Ordinance are eliminated with the exception of parking, which shall
be allowed to serve the parking requirements for the adjacent pro-
perties owned by the applicant, located to the west of the subject
property.
2. A six-foot high privacy fence shall be erected along the eastern
boundary of the subject property to screen the parking lot. The
fence shall be erected to within 25-feet of the Royal Street right-
of-way. The fence shall be constructed by December 23, 1986.
3. The parking lot will be for exclusive use of the employees and
customers of the businesses located on the properties owned by the
applicant to the west of the subject property.
4. The parking lot shall be paved on or before December 23, 1986.
5. The applicant agrees to restrict nighttime parking on the subject
property by controlling access to the lot by fencing, chaining, and/
or landscaping. These improvements shall be installed in a fashion
agreeable to the Town and the applicant.
SECTION II. This ordinance shall be in effect upon its passage.
Aye: Councilmembers Bos, Curry, Kelley, Pelkey, Tolbert,' Williams
and Mayor Sevila
Nay: None
COUNCILMEMBER COMMENTS
Mr. Bos commented favorably on the recent Museum dinner and program.
He felt this was a positive way of keeping everyone informed of museum
events. The Board of Architectural Review met last evening with two
new members sitting with the Board. Several signs and building additions
were reviewed and approved. The Ballenger and LaRock application for a
seven unit apartment building was, however, denied by the Board.
Mr. Pelkey reported on the recent Airport Commission meeting at which
new officers were elected. Carl Gregg was elected as Chairman, Stanley
Caulkins as Vice-Chairman and Steve Owen as secretary. The airport project
is well underway. Mr. Leckey of Professional Pilot Services, requested
permission to fuel his planes from his own fuel truck. This was denied.
The State Aviation Conference is coming up soon at the Renaissance Hotel.
MTNUTES OF THE JULY 23, 1986 MEETING 87
Mr. Curry reported on recent Planning Commission action. The one
item approved was the subdivision of the Heider property. This was in two
parcels, one for the Poretsky development and the other the three acres to
be maintained by the Heiders as a nursery. The Commission is reviewing the
amendments to the landscape ordinance and the parking ordinance.
Mr. Tolbert met with the Environmental Advisory Commission. The
Commission would like to have a more direct role in ordinances and
resolutions. There was a discussion about providing extra dumpsters at the
Loudoun House development. Also, maintenance of trees and landscaping and
111 having more defined legislation pertaining to them was brought up. The
upgrading of the Carrvale wall is being undertaken.
Mayor Sevila reminded everyone that the State Little League Tourn-
ament will begin next week. He urged everyone to support this event.
He had a discussion with a citizen who asked that the town be aware
of proposed development in Lucketts and its effect on the Potomac River
water supply. The Mayor attended the Cable Commission meeting last week
T and reported that Prime Cable is doing well, there was an increase of 23
lJJ subscribers over the past month bringing the total to 2,411 paid subscrib-
N ers. They are preparing to hook up the motels in the town.
N
1 . 1 MANAGER'S REPORT
CO The manager's report was given by Assistant Town Manager, Steve Owen,
Q who stated that recruitment for various positions is continuing and that
some decisions will be forthcoming in the very near future.
Officer Chris Jones will be attending the first annual Neighborhood
Watch Conference in Richmond on August 7.
The south end lease at the Airport is being handled by the town at the
moment since the Blue Ridge lease expired at the end of June.
There was a five minute recess at this point.
The Mayor called the meeting back to order at approximately 9:35 p.m.
LEGISLATION
On a motion by Mr. Kelley and seconded by Mr. Bos, it was recommended
that the following ordinances and resolutions be adopted as consent items:
86-0-37 - ORDINANCE - AMENDING SECTION 20-3 OF THE TOWN CODE REGARDING
DISCHARGING FIREARMS
WHEREAS, Sec. 20-3 of the Town Code prohibits discharging firearms
without the approval of the town manager; and
WHEREAS, Sec. 20-4 prohibits discharging arrows and other projectiles
from bows, air guns, cross-bows, slingshots, and similar instruments; and
WHEREAS, this Council desires to allow the discharging of air guns,
bows and cross-bows in controlled and safely managed indoor shooting
ranges:
THEREFORE, ORDAINED by the Council of the Town of Leesburg in Virginia
as follows:
SECTION I. Sections 20-3 and 20-4 of the Leesburg Town Code are
repealed and replaced by new Sections 20-3 and 20-4 to read as follows:
Section 20-3. Discharging Firearms.
No person shall discharge any gun, pistol or other firearm within the
municipality, with the exception of any law enforcement officer in the
performance of his or her official duties or any other person whose said
willful act is otherwise justifiable or excusable at law in the protection
of his life or property, or is otherwise specifically authorized by law or
approved by the municipal manager.
288
MINUTES OF THE JULY 23, 1986 MEETING
Section 20-4. Discharging slingshots, air guns, arrows, etc.
No person shall discharge or use any.slingshot, slung, gravel. shooter,
air gun, BB gun, pellet gun, bow, cross-bow or similar implement unless •
specifically approved by the municipal manager.
SECTION II. This ordinance shall be in effect upon its passage.
86-153 - RESOLUTION - ADOPTING A MINORITY AND WOMEN BUSINESS ENTERPRISE
PLAN FOR FAA FUNDED PROJECTS AT. LEESBURG MUNICIPAL
AIRPORT
WHEREAS, the Town of Leesburg has made application to the Federal
Aviation Administration (FAA) for financial assistance to extend the north
runway at Leesburg Municipal Airport; and
WHEREAS, the Town wishes to.comply with Federal regulations regarding
increased participation by minority and women business enterprises__in
Federally assisted contracts: ..
THEREFORE, RESOLVED by the Councilof the Town of Leesburg in Virginia
as follows:
SECTION I. The following is the Minority and Women Business
Enterprise plan for Leesburg Municipal Airport: � . .
LEESBURG MUNICIPAL AIRPORT
MINORITY AND WOMEN BUSINESS ENTERPRISE PLAN
1. Policy Statement
It is the policy of this organization to utilize Minority and
Women Business Enterprise in all aspects of contracting. This
commitment can be demonstrated by the efforts taken in the devel-
opment of this plan and in our local contracting procedures which
have been developed, as well as in our existing working relation-
ship with the Virginia State Office, of Minority Business Enterprise.
The Town of Leesburg takes the MBE/WBE responsibility seriously
and will endeavor to comply with all aspects of this plan.
2. Liaison. Officers -
The following person has been assigned the responsibility to
develop, manage and implement the Minority and Women Business
Enterprise program:
Lynda Kemp, Administrative Assistant-Personnel (703) 777-2420.
3. Minority Business Enterprise Directory.
An up-to-date MBE/WBE directory is available from the Virginia
Office of Minority Business Enterprises and the Omega Group. All
bidders and proposers will be referred-to these organizations for
MBE/WBE listings upon request. Certification of these MBE/WBEs will
be done on a case-by-case basis.
4. Determination of Eligibility.
A written certification from the MBE/WBE itself will be required '
stating that it is a legitimate minority or women business or joint
venture.
5. Minority and Women Enterprise Goals.
A percentage of dollar goals on each airport improvement program
project will be established. These goals will apply for both prime
and subcontractors at the airport. For the pending Federal project,
that percentage follows: -
Minority Female
10% 2%
MINUTES OF THE JULY 23, 1986 MEETING 289
The percentage of dollar goals above are a result of an analysis
of the number of MBEs available and the contracting potential
identified. Since our proposed AIP project involves rather
specialized pavement construction, the goals for minority and
female participation may be ambitious. However, we will request
the assistance of the following organizations in endeavoring
to meet our goals, in addition to our normal procedures detailed
in Item 6.
o State Office of Minority Business Enterprises
Virginia State University
Box 00
Petersburg, VA 23803
o Omega Group
Curtis M. McMeekin, Project Director
Suite 320
555 4th Street, NW
Washington, DC 20001
O)
c The following goals have been established for lease opportunities
(Ni on the airport:
l� Minority Female
CO 5% 5%
Q 6. Procedures to Ensure an Opportunity to MBE/WBE.
The following procedures will be utilized in our efforts to
obtain Minority and Women Business Enterprise participation:
o Invitations to MBE/WBEs to attend prebid meetings.
111o Advertise 20 days before bids or proposals are requested.
o Provide written notice to MBE/WBEs that their interest is
solicited.
o Maintain a list of MBE/WBEs to be contacted.
o Provide MBE/WBEs with information on plans and specifications.
7. Compliance Requirements.
The contract goals determined for this project will be provided to
that prime contractor. A requirement of the contract agreement will
be that EVERY EFFORT will be utilized to meet the contract goal.
8. Effective Dates.
The Federal Grant for this project will be issued during FY 86-87.
Therefore, this MBE/WBE plan will be effective from September 1986
through September, 1987.
SECTION II. This Minority and Women Business Enterprise Plan for
Leesburg, Municipal Airport shall be automatically repealed at the time FAA
regulations no longer require a specific program for minority and women
business enterprise participation in federally assisted contracts.
86-154 - RESOLUTION - INITIATING AN AMENDMENT TO THE SUBDIVISION AND LAND
DEVELOPMENT ORDINANCE CONCERNING VARIANCES
WHEREAS, Section 15.1-466B of the 1950 Code of Virginia, as amended,
provides that a subdivision ordinance may include provisions for variations
in the general regulations of the ordinance in cases of unusual situations
or when strict adherence to the general regulations would result in sub-
stantial injustice or hardship; and
WHEREAS, an amendment of the variance provision contained within the
Leesburg Subdivision and Land Development Ordinance is necessary in order
to more closely parallel the State enabling legislation and to provide
further guidance regarding appropriate variances:
290 MINUTES OF THE JULY 23, 1986 MEETING
THEREFORE, RESOLVED by the Council of the Town of Leesburg in Virginia
as follows:
SECTION I. An amendment of the Subdivision and Land Development
Ordinance is initiated to revise Section 13-91 to read as follows:
Section 13-91. Variances.
Commission(a) Upon application by a subdivider or developer, the
may authorize a variance in the substantive regulations contained
in Divisions 4 and 5 of this Article when it finds that a variance
is warranted due to an unusual situation or when strict adherence
to the general regulations would result in substantial injustice or
hardship.
(b) No variance shall be granted by the Commission unless the
applicant can demonstrate to the satisfaction of the Commission that:
(1) The variance is consistent with the Town Plan and the
purpose and intent of this Article, it will not be of substantial
detriment to adjacent property, and the situation is not of so
general or recurring a nature as to make it reasonably pract-
1 icable and desirable to address the situation through an
amendment of the regulations.
(2) The resulting public improvements are designed and con-
structed in accordance with engineering standards acceptable
to the Director of Engineering.
(3) Any variance in public street requirements is reasonable
in relation to ultimate projected traffic generation in the
project area and will not result in public street sections
that are ineligible for Virginia Department of Highways and
Transportation maintenance payments.
(4) Any variance in sidewalk standards is justified because
'other adequate provisionshave or are proposed to be made for
pedestrian traffic.
(c) No variance granted pursuant to this section shall relieve the
obligation of the subdivider-ordeveloper to comply'with any other
applicable local or state regulations.
(d) In authorizing a variance the Commission may impose such
conditions regarding the location, character and other features of
the proposed subdivision or development as it may deem necessary in
the public interest, and may require a guarantee or bond to insure
compliance with the conditions imposed'.
(e) Applications for variances may be made by any subdivider or
developer. Such application shall be made to the Land Development
Official prior to submittal of a final plat or final development
plan for the subject property. Once the application has been
determined to be complete by the Land Development Official, the
application and accompanying maps, plans or other information shall
be transmitted promptly to the Commission for consideration and
action. The Official shall also transmit a copy of the application
to the Council.
SECTION II. The Planning Commission shall conduct a public hearing as
soon as permitted by law and report its recommendation on the proposed
amendment to the Town Council within 60 days of the adoption of this
resolution.
86-155 - RESOLUTION - AUTHORIZING' AN AGREEMENT, APPROVING A PERFORMANCE
GUARANTEE FOR INSTALLATION OF PUBLIC IMPROVEMENTS
AND APPROVING WATER AND SEWER EXTENSIONS FOR THE WARD
COMPONENT PLANT DEVELOPMENT PLAN
RESOLVED by the Council of the Town of Leesburg in Virginia as
follows:
MINUTES OF THE JULY 23, 1986 MEETING 2 91'=
SECTION I. The manager is authorized to execute on behalf of the Town
an agreement (Form PC-2) with Richard E. Ward of Rockville, Maryland, for
installation of public improvements shown on the plans approved by the
Director of Engineering for the Ward Component Plant Development Plan.
SECTION II. The extension of municipal water and sewer works for the
Ward Component Plant Development Plan is approved in accordance with
Section 15-9 and 19-18 of the Town Code.
I
SECITON III. An irrevocable bank letter of credit in a form approved
by the town attorney from the Enterprise Bank of Falls Church, Virginia, in
the amount of $254,000 is approved as security to guarantee installation of
the public improvements shown on plans approved by the Director of
Engineering for the Ward Component Plant Development Plan.
86-156 - RESOLUTION - MAKING A REDUCTION IN THE PERFORMANCE GUARANTEE FOR
TUDOR KNOLLS, PHASE I
T WHEREAS, the developer of Tudor Knolls, Phase I- agreed to bond the
0) swimming pool and tennis court in order to assure the Town Council that the
(N.1
I1 recreational amenities for this project would be completed;- and
IVWHEREAS, these improvements have been completed and the developer has
I Lu requested a reduction in the letter of credit for this project:
I' CO
I Q THEREFORE, RESOLVED by the Council of the Town of Leesburg in Virginia
as follows:
SECTION I. The letter of credit from Fairfax Savings Bank originally
in the amount of $478,902 is reduced to $308,902.
SECTION II. The Land Development Official shall notify the developer
that liability for letter of credit funds has been reduced as outlined in
Section I of this resolution, and that this reduction does not constitute
acceptance of public improvements by the Town or relieve the developer of
responsibilities outlined in the contract for public improvements for Tudor
Knolls, Phase I.
Aye: Councilmembers Bos, Curry, Kelley, Pelkey, Tolbert, Williams,
and Mayor Sevila
Nay: None
86-157 - RESOLUTION - AUTHORIZING A CONTRACT WITH WILBUR SMITH AND
ASSOCIATES, INCORPORATED
On a motion by Mr. Williams and seconded by Mr. Kelley, the following
resolution was proposed and unanimously adopted:
WHEREAS, the Town of Leesburg received proposals on July 2, 1986 from
transportation/traffic engineering professionals to perform a downtown
parking demand/deficiency analysis and parking structure feasibility
report; and
WHEREAS, the review committee interviewed three of the highest ranking
j firms in accordance with Section 8.3 of the• Purchasing Regulations; and
WHEREAS, the review committee ranks Wilbur Smith Associates, Inc. as
the highest rated firm and has concluded contract negotiations:
THEREFORE, RESOLVED by the Council of the Town of Leesburg in Virginia
as follows:
The- manager is authorized and directed to enter into a contract, on
behalf of the town, with Wilbur Smith and Associates, Inc. in an amount not
to exceed $17,000 for a downtown parking demand/deficiency analysis and
parking structure feasibility report, including on-site turnover and
occupancy field surveys and patron interviews.
292 MINUTES OF THE JULY 23, 1896 MEETING
After some discussion during which Mr. Kelley explained the review
process the vote on this resolution was as follows:
Aye: Councilmembers Bos, Curry, Kelley, Pelkey, Tolbert, Williams
and Mayor Sevila
Nay: None
86-158 - RESOLUTION - APPROVING THE FINAL DEVELOPMENT PLAN FOR POTOMAC
CROSSING, SECTION I
On a motion by Mr. Tolbert and seconded by Mr. Williams, the following
resolution was proposed and unanimously adopted:
WHEREAS, the Town Council has authority to approve final development
plansfor all or part of a planned development submitted under Section
7B(5) (f) of the Leesburg Planned Development Regulations; and
WHEREAS, the preliminary development plan for the Potomac Crossing
Planned Residential Community was approved by Ordinance Number 96-0-19 on
April 9, 1986; and
WHEREAS, the final development plan for Potomac Crossing, Section 1,
which includes single-family homes and townhouses in the western portion of
the development was recommended to Council for approval by the Planning
Commission on June 5, 1986; and
WHEREAS, this final development plan meets the requirements of Section
7B-11 and 7B-12 of the Planned Development Regulations and Section 13-61
of the Subdivision and Land Development Regulations:
THEREFORE, RESOLVED by the Council of the Town of Leesburg in Virginia
as follows:
The final development plan for Potomac Crossing, Section I, as
submitted May 22, 1986, is conditionally approved subject to the following
corrections and additions, which have been agreed to by the applicant:
1. Lots 105 and 106 shall be moved from North Balls Bluff Road
to Jennifer Court.
2. All temporary dead-end streets shall include a temporary turn-
around paved and constructed in accordance with town standards.
3. Balls Bluff Parkway shall be designed and bonded for construc-
tion as a four-lane section throughout Section I.
4. Additional documentation of downstream stormwater impacts from
the proposed subdivision shall be provided to the satisfaction
of the Director of Engineering prior to submittal of the final
plat for this section.
5. The proposed 32-foot street sections shall be changed to 36 feet
or, as a secondary alternative, the final plat shall clearly
indicate no parking on one side of these streets and shall
'acknowledge the developer's responsibility to sign the streets
accordingly.
6. Where required public utility easements must encroach upon rear
• lot lines, the final plat shall denote a prohibition of structures
or fences within the easements, and such prohibition shall also be
included within the deed covenants for all affected lots.
Aye: Councilmembers Bos, Curry, Kelley, Pelkey, Tolbert, Williams
and Mayor Sevila
Nay: None
MINUTES OF THE JULY 23, 1986 MEETING 293
86-159 - RESOLUTION - AUTHORIZING A CONTRACT WITH PIEDMONT PETROLEUM
FOR THE PROCUREMENT OF PETROLEUM PRODUCTS
On a motion by Mr. Kelley and seconded by Mr. Tolbert, the following
resolution was proposed and unanimously adopted:
WHEREAS, on June 27, 1986, bids were received from petroleum products
vendors to supply the town with #2 fuel oil, #2 diesel fuel, regular
gasoline and unleaded gasoline; and
WHEREAS, of the bids received, Piedmont Petroleum was the lowest
responsible bidder:
THEREFORE, RESOLVED by the Council of the Town of Leesburg in Virginia
as follows:
SECTION I. The manager is authorized to execute a contract with
Piedmont Petroleum to supply the town with petroleum products from August
CO
1, 1986 to July 31, 1987.
! rn .
i n I SECTION II. - The contract provides for a one-year -renewal at the .
l V^ , option of the town upon expiration of the one-year contract on July 31,
C\1.±.1
V� 1987.
C0 Aye: Councilmembers Bos, Curry, Kelley, Pelkey, Tolbert, Williams
Q and Mayor Sevila
Nay: None
86-160 - RESOLUTION - AUTHORIZING A CONTRACT WITH BLACKBURN CLEANING
SERVICE TO PROVIDE THE TOWN WITH JANITORIAL SERVICES
On a motion by Mr. Williams and seconded by Mr. Bos, the following
II resolution was proposed and unanimously adopted:
WHEREAS, bids were solicited to provide janitorial services for the
Town of Leesburg and the lowest bid submitted was from Blackburn Cleaning
Service:
THEREFORE, RESOLVED by the Council of the Town of Leesburg in Virginia
as follows:
The manager is authorized to enter into a contract -with Blackburn
Cleaning Service for janitorial services as described in the request for
bids dated July 9, 1986 at a total monthly cost of $1,900.00.
Aye: Councilmembers Bos, Curry, Kelley, Pelkey, Tolbert, Williams
and Mayor Sevila
Nay: None
86-161 - RESOLUTION - MAKING AN APPROPRIATION FOR ELECTRICITY AND
TELEPHONE SERVICE FOR THE WATER POLLUTION CONTROL
DIVISION BUDGET FOR FY 1987
On a motion by Mr. Kelley and seconded by Mr. Williams the following
resolution was proposed and unanimously adopted:
RESOLVED by the Council of the Town of Leesburg in Virginia as
follows:
SECTION I. An appropriation of $55,800 is authorized for Utility Fund
Account 300.3140.510.010, Electricity, for the fiscal year ending June 30,
1987.
SECTION II. An appropriation of $2,200 is authorized for Utility Fund
Account 300.3140.520.010, Telephone, for the fiscal year ending July 30,
1987.
294 MINUTES OF THE JULY 23, 1986 MEETING
Aye: .Councilmembers Bos, Curry, Kelley, Pelkey Tolbert, Williams
and.Mayor Sevila .
Nay: None
NEW BUSINESS
86-0-38 - ORDINANCE - AMENDING SECTION 12-19 OF THE TOWN CODE
On a motion by Mr. Williams and seconded by Mr. Kelley, the following
ordinance was proposed and unanimously adopted:
ORDAINED by the Council of the Town of Leesburg in Virginia as
follows:
SECTION I. Section 12-19 of the Town Code is amended to read as
follows:
Section 12-19. Fee.
The fee for such license shall be that prescribed in Section 17-68 of
this Code.
SECTION II. All prior ordinances in conflict herewith are repealed.
SECTION III. This ordinance shall be in effect upon its passage.
Aye: Councilmembers Bos, Curry, Kelley, Pelkey, Tolbert, Williams
and Mayor Sevila
Nay: None
The issue of repeat yard sales at the same location was addressed by
Mr. Pelkey and it was recommended that this be investigated further to
determine if there is a conflict with licensing procedures.
On a motion of Mr. Tolbert and seconded by Mr. Bos, Council
voted to go into executive session to discuss personnel matters. Section
2.1-344(a)(1) of the 1950 Code of Virginia, as amended (Freedom of
Information Act) permits the Council to discuss such matters in executive
session.
Aye: Councilmembers Bos, Curry, Kelley, Pelkey, Tolbert, Williams
and Mayor Sevila
Nay: None
Council reconvened with no action taken.
It was duly moved and seconded to adjourn the meeting.
Mayor
Clerk of Ctncil