HomeMy Public PortalAbout1986_09_10 316
MINUTES OF THE REGULAR MEETING OF LEESBURG TOWN COUNCIL, SEPTEMBER 10, 1986
A regular meeting of the Leesburg Town Council was held in the Council
Chambers, 10 Loudoun Street, SW, Leesburg Virginia on September 10, 1986 at
7:30 p.m. The meeting was called to order by the Mayor with the invocation
given by Mr. Tolbert and followed by the Salute to the Flag led by Mr.
Pelkey. Present were Mayor Sevila, Councilmembers Charles Bos, Arl Curry,
Brian Kelley, Jerry Pelkey, and John Tolbert. Vice Mayor Williams was
absent. Staff members present were Town Manager, Jeffrey Minor; Assistant
to Town Manager, Steve Owen; Director of Planning, Zoning and Development,
Martha Mason-Semmes; Director of Engineering and Public Works, Tom Mason;
Deputy Town Clerk, Sandy Wanless and Deputy Town Attorney, Deborah Welsh.
On a motion by John Tolbert and seconded by Charles Bos, it was recom-
mended that the minutes of the February 12, 1986 meeting be approved as
submitted.
Aye: Councilmembers Bos, Curry, Kelley, Pelkey, Tolbert and Mayor
Sevila
Nay: None
COUNCILMEMBER COMMENTS
Mr. Bos reported that the activities of the last Board of
Architectural Review were summarized in the Manager's report and that the
upcoming meeting had a full agenda.
Mr. Pelkey attended the Airport Commission meeting at which they
discussed the Rules, Regulations and Minimum Standards at the Airport; the
request by Professional Pilots to sell fuel, which was tabled because of
impending litigation and the fact the applicant was not present; various
construction projects; the installation of a localizer; landing fees which
were rejected; and the installation of a microwave pole in the proximity of
the airport.
Mr. Curry reported that the Planning Commission had approved the
paving of the parking lot at the Ramzy property; approved a preliminary
development plan for Lot 10B at Cardinal Industrial Park; and started the
review of the Stowers tract.
Mr. Kelley stated that the Economic Development Advisory Commission
met that morning and that the major point of the meeting was to prepare to
submit to Council the goals of the Committee for the upcoming year. They
are also seeking volunteers for the upcoming Trade Fair.
Mr. Tolbert attended the Environmental Advisory Commission at which
there was not a quorum so the business was deferred to the next regular
meeting of this Commission.
MANAGER'S REPORT
Highlighting the Activity Report, the offer for the Engineer II
position has been extended to Aref Etemadi. He was previously employed as
the District Engineer for the State Health Department.
Secondly, the meeting in Tyson's Corner on the State Highway
Department briefing on the upcoming General Assembly meeting on roads, was
a very helpful meeting. There is a resolution for consideration this
evening that endorses the recommendations of the Governor's Commission.
There is great concern about the allocation formula which is based on
population. The Tayloe Murphy report basically gives statistics on cities
and not towns. This report is the major basis for state allocations.
Considering Leesburg's recent growth and the fact that they are a town and
not reported statistically in this report, this could be detrimental.
Regarding the parking facility, the Committee studying this should go
to Annapolis and view their parking facility. This facility has been
incorporated into the Historic District of Annapolis with attention to
aesthetics and has been very successful. Hopefully this trip can be
arranged in the near future.
MINUTES OF THE SEPTEMBER 10, 1986 MEETING 317
Responses to the Recreation Survey that went out are beginning to come
in. There is still time to respond to this survey and Mr.Minor urged that
everyone remind people to submit their response as soon as possible.
There was some concern about parking on Belmont Drive on both sides of
the street. This has been evaluated by the Engineering Department and it
was determined that the road is too narrow to accommodate parking on both
sides. Signs have been erected to restrict parking to one side of the
! i street only between certain hours.
LEGISLATION
On a motion by Mr. Kelley and seconded by Mr. Tolbert, it was
recommended that the following ordinances and resolutions be adopted as
consent items:
86-0-42 _ ORDINANCE - AMENDING CHAPTER 15, ARTICLE I OF THE TOWN CODE
TO REQUIRE INSTALLATION OF SEWER LINE CLEANOUTS ON
T NEW SEWER CONNECTIONS
CD
N WHEREAS, the Leesburg Town Council has determined that the instal-
1 N lation of sewer lateral cleanouts, located at the building property
Wline, are necessary to the function of the Utilities Department; and
CO WHEREAS, the Utilities Department currently provides such cleanouts on
Q new building sewer connections; and
WHEREAS, the Town Code does not currently establish authority for
requiring this installation: -
THEREFORE, ORDAINED by the Council of the Town of Leesburg in Virginia
as follows:
•
I
SECTION I. Chapter 15, Article I of the Town Code is hereby amended
to read as follows:
Sec. 15-18. Specifications for building sewers.
(a) The size, slope, alignment and materials of construction of a
building sewer and the methods to be used in excavating, placing of the
pipe, jointing, testing and backfilling the trench, shall conform to the
requirements of the building and plumbing codes or other applicable rules
and regulations of the county and the state Plumbing Code. (Code 1963,
Paragraph 19-16) .
(b) All new building sewers, connecting to the municipal sewage
works, shall include the installation of a sewer cleanout, located at the
building property line and constructed in accordance withthe plans
approved by the municipal manager.
SECTION II. This Ordinance shall be in effect upon its passage.
islo
86-156 - RESOLUTION - AMENDING THE 1986-87 AUTHORIZED STAFFING LEVEL
RESOLVED by the Council of the Town of Leesburg in Virginia as
follows: -
The following number of employees authorized on June 25, 1986, by the
Council in Resolution 86-123 is hereby amended as follows:
• Number of Full-time Equivalent
Positions Authorized Employees Authorized
LEGISLATIVE DEPARTMENT
Clerk of Council 1
Deputy Clerk (Part-time) .5
318 MINUTES OF THE SEPTEMBER 10, 1986 MEETING
Number of Full-time Equivalent
Positions Authorized Employees Authorized
EXECUTIVE DEPARTMENT
Manager 1
Assistant Town Manager 1
Executive Secretary 1
Receptionist Secretary (Part-time) .5
Administrative Assistant 1
Temporary .25
FINANCE DEPARTMENT
Director of Finance 1
Accounting Supervisor 1
Accounting Clerk I 2
Accounting Clerk II 1
Finance Technician 1
POLICE DEPARTMENT
Chief of Police 1
Captain 1
Lieutenant 2
Sergeant/Investigator 4
Corporal 4
Private First Class 5
Private 5
Police Clerk 1
Parking Meter Attendant 1
ENGINEERING AND PUBLIC WORKS
Director of Engineering and Public Works 1
Assistant Director of Engineering and
Public Works 1
Administrative Assistant 1.5
ENGINEERING AND INSPECTIONS
Capital Projects Coordinator 1
Engineer II 2
Facility Inspector 3
Streets, Buildings and Grounds
Superintendent 1
Assistant Superintendent 1
Maintenance Person 6
Laborer 6
Laborer, Temporary 1
Equipment Maintenance Division
Superintendent 1
Senior Equipment Operator 1
Mechanic 2
Laborer 1
PLANNING, ZONING AND DEVELOPMENT •
Director of Planning, Zoning and Development 1
Zoning Administrator/Land Development Planner 1
Zoning and Development Assistant 1
Principal Planner 1
Planner I 1
Secretary .5
Receptionist/Secretary .5
MINUTES OF THE SEPTEMBER 10, 1986 MEETING 319
Number of Full-time Equivalent
Positions Authorized Employees Authorized
UTILITIES
Water and Sewer Administration
Director of Utilities 1
Chemist 1
Maintenance Foreman 1
Administrative Assistant .5
Maintenance Assistant 1
Water Pollution Control Division
Superintendent 1
Assistant Superintendent 1
Operator A 2
1 T Operator B 1
V� Operator Assistant 1
(V Laborer 1
N Laborer, Part-time .25
W
CCI Water Supply Division
Q Superintendent 1
Operator A 2
Operator B 1
Operator Assistant 1
Laborer, temporary .25
Utility Lines Division
' Superintendent 1
Assistant Superintendent 1
Maintenance Person 4
Laborer 2
Laborer, Temporary .25
Total Personnel Authorized
Full time 97
Part-time or temporary (expressed as
equivalent to full time of total
staffing complement) 8
86-187 - RESOLUTION - AUTHORIZING EXECUTION OF AN EASEMENT OF RIGHT-OF-WAY
AGREEMENT WITH THE CHESAPEAKE AND POTOMAC TELEPHONE
COMPANY OF VIRGINIA FOR RELOCATION OF TELEPHONE
SERVICE ALONG RT. 643 ON TOWN PROPERTY
RESOLVED by the Council of the Town of Leesburg in Virginia as
follows:
The manager is authorized to execute a 10-foot wide easement of right-
of-way agreement with C & P Telephone Company of Virginia which is
necessary to relocate telephone service along Rt. 643 on Leesburg Municipal
Airport property owned by the town.
86-188 - RESOLUTION - AUTHORIZING EXECUTION OF AN EASEMENT OF RIGHT-OF-WAY
AGREEMENT WITH NORTHERN VIRGINIA ELECTRIC COOPERATIVE
FOR INSTALLATION OF ELECTRICAL SERVICE TO THE JANELLE
AVIATION T-HANGAR PROJECT AT LEESBURG MUNICIPAL
AIRPORT
RESOLVED by the Council of the Town of Leesburg in Virginia as
follows:
320 MINUTES OF THE SEPTEMBER 10, 1986 MEETING
The manager is authorized to.execute a 20-foot wide easement right-of-
way agreement with Northern Virginia Electric Cooperative which is
necessary to provide electrical service to the Janelle Aviation T-Hangar
project at Leesburg Municipal Airport.
86-189 - RESOLUTION - AUTHORIZING THE SALE OF SURPLUS VEHICLES AND
EQUIPMENT
RESOLVED by the Council of the Town of Leesburg in Virginia as
follows:
SECTION I. The manager is authorized and directed to sell by public
auction on October 9, 1986, certain equipment and surplus property
described in a list transmitted to the Council on September 2, 1986.
SECTION II. The manager shall publish appropriate notices of .the
items available in the September 25, and October 2, 1986 issues of the
Loudoun Times Mirror.
86-190 - RESOLUTION - AUTHORIZING A PERMIT FOR THE LOUDOUN MEMORIAL
HOSPITAL 10-MILE MARATHON WITH CONDITIONS
RESOLVED by the Council of the Town of Leesburg in Virginia as
follows:
SECTION I. The manager is authorized to issue a permit under Para-
graph 10-13 of the Town Code to the Loudoun Memorial Hospital for.A runner's
marathon to be conducted Saturday, May 16, 1987, and is further authorized
to close Loudoun, Ayr, West Market, Liberty, Wirt, Cornwall, Old Waterford
Road, West North, Ayrlee, West Catoctin Circle, Childrens Center(Road, Dry
Mill, Lee Avenue, Davis Avenue and other streets as necessary for the
event.
SECTION II. The permit may contain reasonable and appropriate
conditions as determined necessary by the manager and shall require the town
to be named as additional insured under a $1,000,000 public liability
insurance policy secured by the Loudoun Memorial Hospital.
SECTION III. The Loudoun Memorial Hospital 10-mile Marathon races
shall be conducted during the hours of 8:00 a.m. to 10:00 a.m. and the
Loudoun Memorial Hospital 10-Mile Marathon Committee shall ensure that
adequate notice is afforded to affected residents and business via
announcements on the local radio station and newspaper.
86-191 - RESOLUTION - MAKING A REDUCTION IN THE PERFORMANCE GUARANTEE
FOR PUBLIC IMPROVEMENTS INSTALLATION FOR TUDOR
KNOLLS, PHASE II
WHEREAS, the Town's Director of Engineering and Public Works has
reviewed public improvements installed to date in the Tudor Knolls, Phase II
Development and certifies the value of work performed is $265,798 and
WHEREAS, a $340,089 letter of credit from the Fairfax Savings Bank has
been provided by the developer and approved by Council to guarantee
installation of public improvements in the Tudor Knolls, Phase II:
THEREFORE, RESOLVED by the Council of the Town of Leesburg in Virginia
as follows:
SECTION I. The letter of credit from Fairfax Savings Bank originally
in the amount of $340,089 is reduced to $74,291.
SECTION II. The Town Manager shall notify the developer that
liability for letter of credit funds has been reduced as outlined in
Section I of this resolution, and that this reduction does not constitute
acceptance of public improvements by the Town or relieve the developer of
responsibilities outlined in the contract for public improvements for the
Tudor Knolls, Phase II Development.
MINUTES OF THE SEPTEMBER 10, 1986 MEETING
32t
86-192 - RESOLUTION - MAKING A REDUCTION IN THE PERFORMANCE GUARANTEE
FOR PUBLIC IMPROVEMENTS INSTALLATION FOR CATOCTIN
VIEW SUBDIVISION
WHEREAS, the Town's Director of Engineering and Public Works has
reviewed public improvements installed to date in the Catoctin View Sub-
division and certifies that the value of work performed is $61,338; and
WHEREAS, a letter of credit from Suburban Bank of Maryland in the
amount of $162,598 has been provided by the developer and approved by
Council to guarantee installation of public improvements in the Catoctin
View Subdivision:
THEREFORE, RESOLVED by the Council of the Town of Leesburg in Virginia
as follows:
SECTION I. The letter of credit from Suburban Bank in the amount of
T $162,598 is reduced to $101,260.
0) SECTION II. The Town Manager shall notify the developer that
N liability for letter of credit funds has been reduced as outlined in
NSection I of this resolution, and that this reduction does not constitute
W acceptance of public improvements by the Town or relieve the developer of
responsibilities outlined in the contract for public improvements for the
Q Catoctin View Subdivision.
86-193 - RESOLUTION - AUTHORIZING PAYMENT OF PAYMENT REQUEST NO. 13 TO
R.F. KLINE, INC. FOR WORK COMPLETED AT THE WASTE-
WATER TREATMENT PLANT
WHEREAS, the contract for improvements at the Wastewater Treatment
Plant was awarded to Richard F. Kline, Inc. ; and
111
WHEREAS, Section III of Resolution 85-80 adopted May 22, 1985 by the
Council of the Town of Leesburg provides: "The Council at its option will
require prior approval of all requisitions for payment under this
contract" ; and
WHEREAS, the Contractor has submitted Payment Request No. 13 on August
28, 1986 and Camp, Dresser and McKee has reviewed and approved this
request; and
WHEREAS, the Director of Engineering has recommended payment of
Payment Request No. 13 in the amount of $384,032.00.
THEREFORE, RESOLVED by the Council of the Town of Leesburg in Virginia
as follows:
Payment in the amount of $384,032.00 ($404,244.00 less 5% retainage)
shall be made to R. F. Kline, Inc. for Payment Request No. 13 for the
Wastewater Treatment Plant Expansion Project.
Aye: Councilmembers Bos, Curry, Kelley, Pelkey, Tolbert and
Mayor Sevila
Nay: None
On a motion by Mr. Tolbert and seconded by Mr. Curry, the following
Ordinance was proposed and adopted:
86-0-43 - ORDINANCE - AMENDING THE ZONING MAP FOR ZONING MAP AMENDMENT
UM-71 - SIDNEY E. ALBRITTAIN, TRUSTEE
WHEREAS, an application by Sidney E. Albrittain, Trustee, for the
rezoning of 8.4247 acres of land surrounding the Westpark Motel located on
the west side of Route 15 South from County A-3 to Town B-1 was referred by
this Council to the Planning Commission on February 26, 1986; and
WHEREAS, the Planning Commission held a public hearing on this
application on April 17, 1986; and
322 MINUTES OF THE SEPTEMBER 10, 1986 MEETING
WHEREAS, the Planning Commission, on June 5, 1986, recommended to
Council approval of this application with conditions; and
WHEREAS, the Council held a public hearing on the application on July
23, 1986, prior to which the property owner submitted a proffer statement
in accordance with Section 15.1-491 of the 1950 Code of Virginia, as
amended; and
li
WHEREAS, the applicant submitted a revised proffer statement on August
27, 1986, which further restricts the intensity of the proposed commercial
motel addition; and
WHEREAS, this rezoning will improve the town's commercial tax base,
help ensure the economic viability of the existing hotel and golf course
and will reasonably protect the adjacent residential neighborhood; and
WHEREAS, it is determined that the proposed rezoning is in the
interest of the public necessity, convenience, general welfare and good
zoning practice:
THEREFORE, ORDAINED by the Council of the Town of Leesburg in Virginia
as follows:
SECTION I. The Leesburg Zoning Ordinance is amended to revise the
zoning district map to change from A-3 to B-1 the 8.4247 acres of land, as
illustrated on a plat and plan prepared by Walter L. Phillips, Inc. dated
August 7, 1986, subject, however, to the following conditions proffered by
the applicant pursuant to Section 15.1-491(a) of the 1950 Code of Virginia,
as amended:
1. Applicant shall provide on-site stormwater management to control peak
runoff due to increased impervious area so that peak runoff after
construction shall not exceed peak runoff before construction for a
100-year frequency storm (3" rainfall in 30 minutes) .
2. The applicant agrees to a building restriction line based on an
j elevation of one (1) foot higher than the existing 100-year floodplain
as identified on the Conceptual Development Plan May 28, 1986 and as
revised August 7, 1986.
3. The applicant agrees to limit the uses of the subject property to the
existing uses and 103 additional motel suites and/or rooms and
customary accessory uses which shall be located on the property as
generally shown on said Conceptual Development Plan. In addition,
the applicant agrees to screen the parking areas with white pines
as shown on said Conceptual Plan.
4. When requested by the Town of Leesburg, the applicant shall dedicate
to the Town of Leesburg a 60 foot wide right-of-way and the area of
land necessary to reconnect the existing by-pass ramp to the relocated
Clubhouse Drive. The relocation of the Clubhouse Drive shall be
approximately 220 feet south of the centerline of the existing inter-
section of Rt. 15 and Clubhouse Drive as generally shown on the
Conceptual Development Plan dated May 28, 1986 and as revised on
August 7, 1986.
Upon the issuance of the zoning permit, applicant agrees to contribute
his pro rata share of the Clubhouse Drive improvements identified as
Stage I of the Virginia Department of Highways and Transportation
drawing dated 11/25/85, which pro rata share shall not exceed the sum
of $15,971.00.
5. The facade of the new motel units shall be constructed of brick.
Building design to utilize center hall room access.
6. Applicant shall not request an occupancy permit for the additional
103 motel suites and/or rooms prior to August 27, 1988.
SECTION II. This ordinance shall be in effect upon its passage.
MINUTES'OF THE SEPTEMBER 10, 1986 MEETING 323
Mr. Pelkey commented that although great concessions were made by the
applicant regarding building location, size, and stormwater management, he
felt that this rezoning will still negatively affect the residential area
of Governor's Drive.
Mr. Kelley said his prime concern is the stormwater management aspect
of this rezoning. He feels that not enough research has been done with the
floodplain figures to assure that there will not be a future flooding
problem.
I 111 Mr. Bos is in agreement with the rezoning application. He feels from
a growth standpoint that this is a favorable application. Realizing that
growth is here and is happening rapidly, there will always be some negative
impact on surrounding properties. He feels that the applicant has done
everything possible to keep this impact to a minimum.
Mr. Curry feels that this application is more to the benefit of the
TT entire community than a detriment to a small segment of residents.
CD Mr. Tolbert commented that there will always be traffic problems and
CV flooding problems but that progress cannot always be halted because of
N them.
W
CO Mayor Sevila stated that the decision on this rezoning was a difficult
Q one. He feels that all councilmembers evaluated the pros and cons of this
request carefully. Also, the applicant has made major concessions to
attempt to develop this area with the residents' concerns in mind.
Aye: Councilmembers Bos, Curry, Tolbert and Mayor Sevila
Nay: Councilmembers Kelley and Pelkey
, Absent: Vice-Mayor Williams
86-194 - RESOLUTION - APPROVING THE LINDEN HILL COMMONS, PHASE I FINAL
DEVELOPMENT PLAN
On a motion by Mr. Kelley and seconded by Mr. Tolbert, the following
resolution was proposed and adopted:
WHEREAS, the Town Council has authority to approve final development
plans for all or part of a planned development submitted under Section
7B(5) (f) of the Leesburg Planned Development Regulations; and
WHEREAS, the preliminary development plan for the Linden Hill Commons
Planned Residential Neighborhood was approved by Ordinance Number 85-0-23
on September 25, 1985; and
WHEREAS, the final development plan for Phase I of Linden Hill
Commons, which is the first ten units of the Linden Hill Commons Planned
Residential Development, was recommended to Council for approval with
conditions by the Planning Commission on August 8, 1986; and
WHEREAS, the applicant has signified by letter dated September 5,
1986, his agreement that roofing materials will be limited to cedar
shingles, copper or slate and that the plan is to be approved without a
fence in the floodplain area; and
WHEREAS, this final development plan as revised meets the requirements
of Sections 7B-11 and 7B-12 of the Planned Development Regulations and
Section 13-70 of the Subdivision and Land Development Regulations:
THEREFORE, RESOLVED by the Council of the Town of Leesburg in Virginia
as follows:
The Linden Hill Commons Phase I final development plan prepared by
Rogers Brothers & Associates, Inc., dated March 1986, as revised August
14, 1986, and as amended by correspondence from James F. Tyler dated
September 5, 1986, including a homeowners association fiscal plan and
architectural elevations prepared by Walton, Madden, Cooper, Inc., as
presented to Council in a memorandum dated August 29, 1986, is approved.
324 MINUTES OF THE SEPTEMBER 10, 1986 MEETING
After some brief comments by Councilmembers Bos/ Pelkey, who again
addressed floodplain issues, and Mayor Sevila who agreed with the comments
made by Mr. Pelkey, the vote was as follows:
Aye: Councilmembers Bos, Curry, Kelley, Pelkey, Tolbert and Mayor
Sevila
Nay: None
86-195 - RESOLUTION - AUTHORIZING A PUBLIC HEARING NOTICE FOR SPECIAL
EXCEPTION APPLICATION #86-6 BY A.C. ECHOLS, JR. AND
J. LYNN CORNWELL, JR TRUSTEES AND REFERRING THE
SAME TO THE PLANNING COMMISSION FOR RECOMMENDATION
On a motion by Mr. Bos and seconded by Mr. Kelley, the following
resolution was proposed and unanimously adopted:
RESOLVED, by the Council of the Town of Leesburg in Virginia as
follows:
SECTION I. A Notice of Public Hearing to consider Special Exception
Application #86-6 by A. C. Echols, Jr. and J. Lynn Cornwell, Jr., Trustees,
to permit multi-family residences in a B-2 Zoning District at a density of .
22-units per acre on 15.8 acres of land located on Lot 10 of the Leesburg
Gateway Subdivision shall be published in the Loudoun Times Mirror on
October 2 and October 9, 1986, for public hearing on October 22, 1986, at
7:30 p.m. in the Council Chambers, 10 Loudoun Street, SW, Leesburg,
Virginia.
SECTION II. This Special Exception Application #86-6 is also referred
to the Planning Commission for recommendation. The Planning Commission
shall report its recommendation on this application to the Council within
30 days of this referral. II/Aye: Councilmembers Bos, Curry, Kelley, Pelkey, Tolbert and Mayor
Sevila
Nay: None
Absent: Vice Mayor Williams
86-196 - RESOLUTION - MAKING AN APPROPRIATION FOR ADDITIONAL PREMIUM
FOR AUTO LIABILITY INSURANCE COVERAGE
On a motion by Mr. Tolbert and seconded by Mr. Pelkey, the following
resolution was proposed and unanimously adopted:
WHEREAS, on July 1, 1986 the town's auto liability insurance policy
was renewed at a liability limit of $500,000; and
WHEREAS, the town previously carried a liability limit of $1,000,000
for this coverage; and
WHEREAS, the town desires to continue providing auto liability
insurance coverage of $1,000,000 for the town's motor vehicles:
THEREFORE, RESOLVED by the Council of the Town of Leesburg in Virginia
as follows:
SECTION I. The manager shall amend the town's auto liaibility
insurance policy to increase the limit of liability from $500,000 to
$1,000,000 effective July 1, 1986.
SECTION II. An appropriation is made from the General Fund Unappro-
priated Fund Balance to General Fund Account No. 200-4400-530-010,
Insurance, in the amount of $16,552 for the fiscal year ended June 30,
1987..
Aye: Councilmembers Bos, Curry, Kelley, Pelkey, Tolbert, and
Mayor Sevila
Nay: None
MINUTES OF THE SEPTEMBER 10, 1986 MEETING .325
i
86-197 - RESOLUTION - AMENDING THE 1987-1992 CAPITAL IMPROVEMENTS PROGRAM
On a motion by Mr. Kelley and seconded by Mr. Tolbert, the following
resolution was proposed and unanimously adopted:
WHEREAS, Resolution No. 86-86, approved May 14, 1986 adopts a capital
improvement program for the years 1987 through 1992 for the Town of
Leesburg; and
WHEREAS, the Town of Leesburg received recommendations from the
Virginia Department of Highways and Transportation (VDH&T) for improvements
to the Clubhouse Drive/South King Street intersection subsequent to the
adoption of the capital improvements program; and
WHEREAS, this Council considers the VDH&T recommendation for realign-
ment of Clubhouse Drive to the south and the installation of a traffic
signal device for the newly created intersection to be significant steps
TT toward improving traffic safety conditions at this intersection; and
CD WHEREAS, this Council fully intends to complete design and
N
construction of this important project within the next two years:
N
W THEREFORE, RESOLVED by the Council of the Town of Leesburg in Virginia
CO as follows:
Q The 1987-1992 Capital Improvements Program approved May 14, 1986 is
amended to include the following additional project:
Project No. 4102.021b, Clubhouse Drive/King Street realignment/signal-
ization as attached hereto.
Mr. Bos commented that this is a very necessary safety improvement for
' the town and though costly, he supports this.
These same thoughts were echoed by the other councilmembers.
Aye: Councilmembers Bos, Curry, Kelley, Pelkey, Tolbert and Mayor
Sevila
Nay: None
Absent: Vice-Mayor Williams
86-198 - RESOLUTION - MAKING AN APPROPRIATION FOR ENGINEERING AND DESIGN
SERVICES FOR THE CLUBHOUSE DRIVE REALIGNMENT AND
SIGNALIZATION PROJECT
On a motion by Mr. Kelley and seconded by Mr. Pelkey, the following
resolution was proposed and unanimously adopted:
WHEREAS, the amended Capital Improvements Program for 1987-1992
includes the design of the Clubhouse Drive/realignment and signalization
project during FY 1987; and
WHEREAS, the FY 1987 budget was adopted prior to this amendment:
THEREFORE, RESOLVED by the Council of the Town of Leesburg in Virginia
as follows:
An appropriation is made from the unappropriated fund balance to the
General Fund, Account No. 200-4102-700-104, Clubhouse Drive Realignment/
1 Signalization Design in the amount of $40,000 for the fiscal year ending
June 30, 1987.
Aye: Councilmembers Bos, Curry, Kelley, Pelkey, Tolbert, and Mayor
Sevila
Nay: None
326 MINUTES OF THE SEPTEMBER 10, 1986 MEETING
NEW BUSINESS
86-199 - RESOLUTION - AUTHORIZING AN AGREEMENT, APPROVING A PERFORMANCE
GUARANTEE FOR INSTALLATION OF PUBLIC IMPROVEMENTS AND
APPROVING SEWER EXTENSIONS FOR LEESBURG COUNTRY CLUB,
SECTION 5A SUBDIVISION
On a motion by Mr. Tolbert and seconded by Mr. Pelkey, the following
resolution was proposed and unanimously adopted:
RESOLVED by the Council of the Town of Leesburg in Virginia as
follows:
SECTION I. The manager is authorized to execute on behalf of the Town
an agreement (Form PC-2) with R. L.Wilson & Associates of Herndon,
Virginia, for installation of public improvements shown on the plans
approved by the Director of Engineering for the Leesburg Country Club,
Section 5-A Subdivision.
SECTION II. The extension of municipal sewer works for the Leesburg
Country Club, Section 5-A Subdivision is approved in accordance with
Section 15-9 and Section 19-18 of the Town Code.
SECTION III. An irrevocable bank letter of credit in a form approved
by the town attorney from The McLean Bank of Virginia in the amount of
$30,000 is approved as security to guarantee installation of the public
improvements shown on plans approved by the Director of Engineering for the
Leesburg Country Club Section 5-A Subdivision.
Aye: Councilmembers Bos, Curry, Kelley, Pelkey, Tolbert and Mayor
Sevila
Nay: None
86-200 - RESOLUTION - MAKING AN APPOINTMENT TO THE AIRPORT COMMISSION
On a motion by Mr. Kelley and seconded by Mr. Pelkey, the following
resolution was proposed and unanimously adopted:
WHEREAS, June Bachtell Wilmott has resigned from the Airport
Commission; and
WHEREAS, Mrs. Wilmott's term was to have expired June 30, 1990:
THEREFORE, RESOLVED by the Council of the Town of Leesburg in Virginia
as follows:
The following appointment is made to the Leesburg Airport Commission
for the term indicated herein:
William Haun for a term expiring June 30, 1990.
Aye: Councilmembers Bos, Curry, Kelley, Pelkey, Tolbert and
Mayor Sevila
Nay: None
86-201 - RESOLUTION - COMMENTING ON THE RECOMMENDATIONS OF THE GOVERNOR'S
COMMISSION ON TRANSPORTATION IN THE 21ST CENTURY
On a motion by Mr. Kelley and seconded by Mr. Tolbert the following
resolution was proposed and unanimously adopted:
WHEREAS, the Governor's Commission on Transportation in the 21st
Century (Governor's Transportation Commission hereafter) has assessed the
state's current critical road construction needs at ten billion and needs
over the next twenty years at an additional ten billion; and
MINUTES OF THE SEPTEMBER 10, 1986 MEETING 3 2 7;
WHEREAS, the Town of Leesburg, as one of the fastest growing
I communities in Northern Virginia, recognizes the importance of addressing
these critical transportation needs now; and
WHEREAS, the Commonwealth's transportation system must keep pace with
its population and economic growth in order to promote and retain quality
economic development, a principal objective of the Governor's Commission on
Transportation; and
WHEREAS, the lack of state transportation funding requires many
communities in Northern Virginia to rely on scarce local revenue sources
and the development community to finance needed road improvements; and
WHEREAS, the current highway department road allocation formula does
not adequately reflect dramatic population shifts occurring in Northern
Virginia because the Tayloe-Murphy Institute does not prepare annual
population estimates for the towns in Virginia; and
T WHEREAS, Leesburg's 1986 Town Plan has identified over $27,000,000 in
' V/ needed major transportation improvements to its arterials and primary
N roads; and
W
WHEREAS, the Governor's Transportation Commission has recommended
additional revenue sources to meet Virginia's transportation needs by
CO increasing the gas tax by $.04, raising the titling tax from two to four
Q percent and adding a one percent sales tax with 75% allocated to
transporation.
THEREFORE, RESOLVED by the Council of the Town of Leesburg in Virginia
as follows:
SECTION I. This Council confirms the need for massive road
construction within the Commonwealth, especially in Northern Virginia, and
111 supports the Governor's Transportation Commission recommendations with
respect to the additional state revenue sources and financing methods
identified in Phase One of the Commission's report.
SECTION II. The Governor and General Assembly should carefully
consider an equitable allocation formula to recognize the unique need in
Northern Virginia for transportation improvements, and any formula adopted
to allocate the additional funds must be responsive to regional differences
in growth rates and transportation needs reflected by service level and
traffic safety.
SECTION III. The current formula for the allocation of urban system
funds on the basis of ten year census population supplmented by Tayloe-
Murphy population estimates (not performed for towns) seriously
misrepresents many communities in Northern Virginia and must be revised to
accommodate the dramatic population increases experienced by Leesburg and
other Northern Virginia localities.
SECTION IV. This Council urges the Governor and General Assembly to
consider necessary constitutional and statutory changes to permit counties,
cities and towns the flexibility to locally raise a major portion of the
funds necessary to meet their road needs through the implementation of
impact fees, special assessment districts, regional taxes and other means
deemed appropriate by the General Assembly,
SECTION V. The Mayor and town manager are directed to transmit copies
of this legislation to the Senate Finance Committee, Senate Transportation
Committee, House Appropriations Committee, House Finance Committee and
House Roads Committee, as well as The Honorable Gerald L. Baliles, Governor
of the Commonwealth of Virginia, The Honorable Vivian Watts, Secretary of
Transportation and Public Safety, The Honorable Ray Pethel, Commissioner of
Transportation, The Honorable Charles Waddell, State Senator, The Honorable
Kenneth Rollins, Delegate to the House of Representatives, The Honorable
Bob Andrews, Delegate to the House of Representatives, the District
Engineer for the VDHST Northern Virginia District and the Executive
Director of the Virginia Municipal League.
328 MINUTES OF THE SEPTEMBER 10, 1986 MEETING
Since this was a new business item, the Council asked Mr. Minor to
briefly summarize the contents of the resolution.
Mr. Minor stated that,
with the major development in the Northern Virginia area, it will be
important that the towns actively pursue requests for funds for road
improvements. Because of the current system for allocation, it would be
easy to be overlooked. Allowing the localities to actively raise their own
funds would be a viable solution. Therefore, through the vehicle of this
resolution, asking for the consideration of constitutional and statutory
changes to present laws governing this, the request is answered.
Aye: Councilmembers Bos, Curry, Kelley, Pelkey, Tolbert and
Mayor Sevila
Nay: None
On a motion by Mr. Tolbert and seconded by Mr. Pelkey, the meeting was
adjourned at approximately 9:00 p.m.
Mayor
/42
Clerk of •uncil
II