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HomeMy Public PortalAbout20200827Minutes.docxCity Council Minutes, August 27, 2020 Consideration of Items for Consent Agenda Mayor Sessions called the consent agenda to order at 6:30PM on August 27, 2020 via Zoom. Those present were Monty Parks, John Branigin, Jay Burke, Barry Brown, Nancy DeVetter and Spec Hosti. Also attending were Dr. Shawn Gillen, City Manager; Bubba Hughes, City Attorney; Tracy O’Connell, EPRA Law Firm, George Shaw, Director, Community Development; and Janet LeViner, Clerk of Council. Mayor Sessions listed the following items on the consent agenda: City Council Meeting, August 13, 2020 AWR Contract:  Alan Robertson Skidway Institute Dune Monitoring. Discussion: Mr. Hughes stated there are two paragraphs included in the Agreement that will need to be removed: (1) clause regarding indemnification and (2) clause relating to insurance. A substitute Agreement will be forthcoming. Verizon Temporary Tower Lease Approval of the Online/Practice Solution/Software/Proflex Products - Tybee Island Police Department Detective Division.  $225 per month per year and increases 5% in year two. Out-of-State Travel:  Chief Matt Harrell, Navaree Beach.  Working with them on Lifeguard Program MOU - Beachside Colony Condominium Association and City of Tybee Island to place and maintain a camera to make observation of the beach area. Discussion: Approval to include diagram of location of camera. Opening Ceremonies Call to Order Invocation: Jan LeViner, Clerk Pledge of Allegiance Demery Bishop, Chair, Planning Commission/Working Group, STVR's approached Mayor and Council. Mr. Bishop gave a detail report on the progress of the Working Group (attached). Mayor Sessions thanked Mr. Bishop and the Working Group for all their hard work. Alan Robertson approached Mayor and Council to give a brief overview of the Skidway Dune Monitoring Proposal. Mr. Robertson stated the Agreement would be between the City and the Institute which is an arm of the University of Georgia. A drone would be flown over the dunes from Chatham to the north groin once a quarter and once after a storm event. Mr. Robertson continued, the baseline measurements have been taken and he has received the approval of the Department of Community Affairs under their grant. The Agreement would be for year one and the Corps of Engineers is working with Skidway to pick up years two and three at their expense. He continued, this study will give Tybee a clear picture of the erosion patterns of the dunes and beach. Mr. Robertson is asking for Mayor and Councils approval for the one-year agreement with Skidway. Mr. Hosti asked who will be able to access the information from the drones. Mr. Robertson stated he will make it public. Mr. Hosti also asked how many acres have been added to the beach over the years due to re-nourishments. Mr. Robertson responded he did not know but will reach out to the US Corps of Engineers for their original baseline data and do comparisons. Mayor Sessions thanked Mr. Robertson for his work on this project. Monty Parks made a motion to approve the consent agenda. Nancy DeVetter seconded. Vote was unanimous, 6-0. Consideration of Bids, Contracts, Agreements and Expenditures 4th Amendment to Lease Agreement – Verizon. NO ACTION. TO BE HEARD SEPTEMBER 10, 2020 American Tower:  Request for lease adjustment. NO ACTION. TO BE HEARD SEPTEMBER 10, 2020 T-Mobile Fifth Amendment to Water Tower Attachment Lease Agreement NO ACTION. TO BE HEARD SEPTEMBER 10, 2020 Memorandum of Agreement:  USCG Health Safety and Work-Live Service Center and Tybee Island Fire Department. NO ACTION. TO BE HEARD SEPTEMBER 10, 2020 Software License Agreement:  Thomas and Hutton Corporation dba geothinQ. NO ACTION. TO BE HEARD SEPTEMBER 10, 2020 Thomas & Hutton, Professional Civil Engineering Services Contract (Collection of Sanitary Sewer Collection System Data). NO ACTION. TO BE HEARD SEPTEMBER 10, 2020 Consideration of Ordinances, Resolutions First Reading, 2020-16, Disorderly Household and Administrative Fine Offenses. Mayor Sessions reminded Council this is a first reading. Mr. Hughes confirmed. Monty Parks made a motion to approve for discussion. Barry Brown seconded. Discussion: Mr. Parks stated the change is the penalties will now be moved to the civil offenses. In this way non-Post Certified Police Officers/City employees may write tickets for violations on the beach. Mr. Hughes confirmed and stated there is one additional component, in the Disorderly House provision regarding the three strikes clause, as it can be included with the administrative offenses. Vote was unanimous to approve, 6-0. First Reading:  2020-18 Mask/Face Covering Ordinance. Mayor Sessions confirmed this would apply to City owned and operated buildings. Mr. Hughes confirmed. Monty Parks made a motion to approve for discussion. Nancy DeVetter seconded. Discussion: Dr. Gillen stated from a practical standpoint this will not change how the City is operating currently but will add authority to policy. Mayor pro tem Brown asked if this would include such locations as North Beach Grill, Salty Pelican, Marine Science Center and Marine Rescue Squadron? Mayor Sessions responded it will only apply to City owned and operated buildings. Mr. Parks asked Mr. Hughes if the approval could be for first and second reading. Mr. Hughes stated no. Vote was unanimous to approve first reading, 6-0. Council, Officials and City Attorney Considerations and Comments Barry Brown stated he would like to start a discussion regarding Increase in Retirement Amounts for Mayor and Council. The current contribution is $20 per year. Mayor Sessions asked Mayor pro tem Brown to direct Dr. Gillen to have Staff work with GMA, who is the body that controls this, to find out the process for increasing the contribution. Dr. Gillen confirmed. Shawn Gillen approached Mayor and Council to discuss the Hiring of Additional Code Enforcement Officers to include all costs. Monty Parks made a motion to approve. Nancy DeVetter seconded. Voting in favor were Jay Burke, Monty Parks, John Branigin, Barry Brown and Nancy DeVetter. Voting against was Spec Hosti. Motion carried, 5-1. Dr. Gillen stated he has forwarded the Results of RFP for software for STVR's to Mayor and Council. The recommendation from Staff is to move forward with Granicus as the vendor for this software. Granicus has purchased Host Compliance which is the company the City is currently in discussions. Mayor Sessions asked Dr. Gillen how Granicus is different from current software the City is using. Dr. Gillen stated Granicus is a specific software company that provides full service where they will have the capability to identify non-compliant STVR’s. They will also provide on-line registration as well as compliance with taxes, etc. He asked Mayor and Council to approve. Mr. Hughes stated Mayor and Council would approve the award of the RFP to Granicus as per the Staff recommendations. There would also need to be a contract thereafter to be executed by the City. Mayor Sessions asked if this was in the current budget. Dr. Gillen stated there are funds in Mr. Shaw’s line item that is allocated for Contract Services as the House Raising Grant is not moving along as fast as anticipated and will cross fiscal years. So therefore, funds will be allocated for this purchase. Mayor Sessions asked how long the term of the contract. Dr. Gillen stated one year per Georgia Law but can automatically renew and is subject to termination as well. Mr. Hosti asked for clarification as to if the new software, Caselle, can provide the same services as Granicus. Dr. Gillen stated Caselle could provide on-line registration capacity but cannot handle the actual registration process. Mr. Hosti then asked who will be responsible for ensuring the information is correct in the Granicus software. Dr. Gillen responded he would not have Staff review for redundancies. Mr. Hosti asked Dr. Gillen the cost of the software. Dr. Gillen responded, $122,474. Mr. Bishop expressed his concerns with the current form used for registration as the Working Group might have recommendations which would means changes to the form. Dr. Gillen stated the vendor will build a form around the City’s needs. Mr. Bishop asked if there will be a review of performance for Granicus prior to renewal. Dr. Gillen confirmed. Monty Parks made a motion to approve. Barry Brown seconded. Voting in favor were Jay Burke, Monty Parks, John Branigin, Barry Brown and Nancy DeVetter. Voting against was Spec Hosti. Motion carried, 5-1. Staff Report on feasibility of tiered registration rates for STVR's. No Action Taken. Monty Parks made a motion to adjourn. Motion was unanimous by consensus. Meeting adjourned at 8:20PM. ______________________________ Janet R. LeViner, CMC Clerk