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HomeMy Public PortalAbout1987_05_27 73 MINUTES OF THE REGULAR MEETING OF THE LEESBURG TOWN COUNCIL, MAY 27, 1987 A regular meeting of the Leesburg Town Council was held in the Council Chambers, 10 Loudoun Street, SW, Leesburg, Virginia on May 27, 1987 at 7:30 p.m. The meeting was called to order by the Mayor, with the invocation given by John Tolbert, Jr., followed by the Salute to the Flag led by Hunter Leach. Present were Mayor Robert E. Sevila, Councilmembers Arl Curry, Brian Kelley, Hunter Leach, Jerry Pelkey, John Tolbert, Jr., and Charles Williams; also present were Town Manager, Jeffrey Minor, Director of Finance, Paul York, Director of Engineering and Public Works, Tom Mason, Director of Planning, Zoning and Development, Martha Mason Semmes, Director of Utilities, Randy Shoemaker and Assistant Finance Director, Steve Krisa PETITIONERS Glenn Forrester of 916 Marshall Drive spoke on the Marshall Drive connection. He mentioned that $70,000 had been proffered to Ida Lee Park by the Developer and this opened the door for the connection of the roads in that area. He agreed that developers should contribute to the areas in which they are building, but that it should be in the best interest of the citizens. It is felt by the citizens that this is a form of a payoff to receive favorable treatment by the developer. Mayor Sevila corrected Mr. Forrester in telling him that providing funds through proffers are not a form of a payoff for favorable consider- ation. In this case, there was no rezoning so it was not a proffer, but a donation to the community. Mr. Forrester said it was his understanding that Pulte had been told to go ahead and make their plans. The Mayor said that yes, they had been granted a special exception. He went on to say that Pulte had offered to connect Marshall Drive if the Council so desires. Brian Kelley stated that when the original rezoning went through several years ago, Pulte had been granted the go ahead to build a condo- minium project in the area. The Planning Commission, in the review of the special exception, suggested that Marshall Drive be connected. In the meantime, a traffic study of the area has been ordered and'the results should be available in about ten days. Also, the $70,000 donation to Ida Lee Park was in lieu of a swimming pool in this development and has nothing to do with the Marshall Drive connection. Bob Zoldos, Chairman of the Leesburg Bicycle Classic Committee, came forward to ask if Council would help sponsor this race again next year. He said that they have studied the errors that were made during the past race and feel that these can be overcome next year. Approximately $25,000 was spent on the race. There were 601 entries in the race, five of which were national record holders. 1 The Mayor asked Mark Nelis to come forward. He announced that Mark is leaving the employ of the town as Zoning Administrator and awarded him a Certificate of Appreciation from the Town Council. Mr. Nelis thanked the Mayor and stated that he had enjoyed working for the town. PUBLIC HEARING ON THE 1987-88 BUDGET AND TAX RATE Town Manager, Jeffrey Minor stated that this is an opportunity for the public to air its opinion on the proposed budget. He said that this year the town has the opportunity to provide services to its citizens that it .has not had in the past. This budget reflects the culmination of several years of planning. In showing a chart to the public, Mr. Minor pointed out the real estate assessment value to the budget has doubled over the past several years. The availability fees have risen since 1983 from $257,000 to nearly $2.8 million this year. These fees assist in the planning of new capital outlays. The water plant expansion and the wastewater treatment plant expansion. are two examples of where these funds are being expended. The next chart reflected the $9.5 million bond fund which includes the municipal office center and parking structure, Ida Lee Park, the Public Works facility at the Wastewater Treatment Plant and the storm drainage project along Dry Mill Road. In terms of capital outlays, it is important to realize that with the rapid growth these are vital to the services the town can provide. Some of the bond fund outlays are as follows;$1 million in the General Fund capital outlay; $3 million in the Utility Fund; $3 million 74 MINUTES OF THE MAY 27, 1987 MEETING in the Airport Fund (95% of which is federal and state funded) , $3.1 in the Buildings and Facilities fund; $400,000 in Streets and Highways and almost $1 million in Storm Drainage. The budget in FY-86 was $10 million based on actual expenditures, this year's budget is proposed at nearly $20 million. The developer's roundtable, which consisted of about 35 developers meeting with the town planning and engineering staff, was a valuable session. This emphasized the need for a public facilities manual, which is a text with engineering drawings that display the standards for building subdivisions and commercial sites. The cost to hire an outside consultant to prepare the major part of this manual is around $75,000. Town staff cannot prepare this manual with the current demands that are being put on them. Staffing plans include establishing a new parks and recreation depart- ment, which includes a director and a secretary; inflow infiltration will need additional personnel; two additional police officers and an additional police secretary are planned; an ' engineering technician position, meter technician, water supply assistant superintendent, and three additional waste- water operators are also planned. Mr. Minor went on to explain the merit increase and cost of living adjustment for the benefit of the public. The COLA is recommended at 4% this year. This figure is based on surveying other jurisdictions in the area. - The merit increase is based on the performance of the employee. Some positions may also fall under reclassification. At this time the hearing was opened up to the public. Tom Shaughnessy, a resident of Manassas, and a representative of developers in the Leesburg area, asked that Council favorably consider the $75,000 in the budget for the public facilities manual. He went on to say that Leesburg is one of the last Northern Virginia jurisdictions without a public facilities manual and this should be remedied soon. There is a great deal of growth coming in this direction and without a manual everyone is operating in a vacuum. Tithe would be cut down when plans can come in that are already in compliance with standards. The Mayor asked that Mr. Shaughnessy identify his firm and client. The firm name is Oden, Feldman and Pittleman and they are representing Potomac Crossing. He went on to state that Herndon adopted Fairfax's manual with some changes more tailored to their needs. Adrian Edwards, president of Virginia Contemporary Homes, and a representative of the Northern Virginia Builders' Association, also asked that Council favorably consider the additional $75,000 for the public facilities manual. The possibility of an interim manual is also something that should be given serious consideration. He mentioned that the round- table that was. held was an extremely helpful tool in bringing to light some of the problems that exist in the development review process, and thanked the staff for their open reception to discussion of these issues. Chip Groff, a Leesburg resident, recalled that he addressed this Council a year ago regarding the First Night Leesburg. At that time a group of people had an idea that culminated in a wonderful evening for families to get together on New Year's Eve. He asked the town to again invest in this event as they did last year. He went on to read a letter from Mr. Seth Conn, a storyteller at last year's event in which Mr. Conn praised the town for their support of this event. Frank Raflo reiterated that it is very important for the town to prepare the public facilities manual as soon as possible. He stated that his main concern with the budget is the magnitude of the growth and when it may stop. Over 35,000 new units are being proposed in the county and that is a moderate estimate. Considering this, a conservative student generator would be 25,000 school seats. Using current dollars, cr $20,000 per seat, this is over $500 million in school costs. The cost of trash disposal, the possibility of losing the volunteer fire Department ($50 million), building roads, etc. the capital needs over the next decade will be $1 billion. 75 MINUTES OF THE MAY 27, 1987 MEETING There is a limit on how much you can put on land tax and there's a limit on how much you can get from other sources. Addressing the reassessment, Mr. Raflo stated that his personal tax bill will increase 228. He is asking how much of this increase is due to the new growth and development. He went on to ask Mr. Minor what the debt service will be in the next five years. Mr. Minor stated that the budget makes assumptions based on projected needs and projected resources and that this budget does not depend on the continued growth escalation. The town feels that this growth will peak in a year or two and then level off. Mr. Raflo's concern is that building up a large debt service is one thing that cannot be adjusted. Other items can always be controlled, but the banks have to be paid first. As the needs come and money needs to be borrowed to meet these needs, the debt service could increase beyond control. He hoped that the town had made provisions in the budget to cushion what could be bad times in the future. Leonard McDonald, a Leesburg resident, reiterated Mr. Raflo's sentiments that the town must look carefully at where their money is coming from. He went on to say that Council had approved bonds that were not approved by the people. It is a fact that under the charter the Council does not have to put this out for a vote by the people. Council must, however, realize that a recent $50 million referendum was turned down by the citizens, this one being for educational purposes, and a similar $10 million referendum barely passed. Education is more important than a parking garage and some of the other projects proposed by the town. He feels that the budget can be cut and that the debt service should be carefully reviewed. John Ross, also spoke on the fact that if he were running for office, he certainly would want to know if the people of the town want to spend this kind of money on the capital budget. He went on to say that even though the tax rate is the same, taxes did increase significantly through the reassessments. Alton Echols echoed Mr. Raflo's statements also. He went on to say that the parking issue is crucial in town. Recreation is important also, but the increase in the reassessments hurts someone. The proposed budget does not address roads properly. He would rather see the parking garage, municipal office building and park budgets be cut and these projects be done in phases. Roads need the over $5 million that could be saved. The town and the county are being choked by the present road system. He urged the Council to put a referendum of this magnitude to public vote. Charles Smith, President of the Virginia Knolls Community Associa- tion, addressed Council as a representative of the average homeowner. He congratulated the staff on the fine budget presentation. In looking over the main items of the budget, the question is raised on what is the most important to the average homeowner. Storm drainage is very important, however, the parking garage, municipal building and park arcs certainly of less priority. The municipal building is important, but could probably be phased. This is important since the town is growing and the staff needs the proper space to administer the town. Much of the Tuscarora Creek storm drainage has not yet been addressed. Hopefully the storm drainage master plan can identify the priority areas and finally something willbe done to rectify the storm drainage problems there. The public hearing was closed at this time since there were no other members of the public who wished to address Council on this issue. On a motion by Mr. Williams and seconded by Mr. Tolbert, it was recommended that this budget be forwarded to the Finance and Administration Committee for further consideration. Aye: Councilmembers Curry, Kelley, Leach, Pelkey, Tolbert, Williams and Mayor Sevila Nay: None 76 MINUTES OF THE MAY 27, 1987 MEETING Mayor Sevila stated that he felt this evening's speakers were a good cross representation of the citizens of the town. In past years there have been other very important issues included in the budget and no one came forward to speak. He was pleased to see so much interest in this year's budget. COUNCILMEMBER COMMENTS Jerry Pelkey spoke on the resolution that was before Council this evening regarding the National Guard. He asked that Council support this resolution on behalf of Company C. Regarding beautification of Leesburg, the corner of South King and Catoctin Circle needed some trimming. There are also several trees that hang over sidewalks making it difficult to walk on the sidewalk. Reporting on the Airport Commission, there will be two vacancies on the Commission. He went on to comment that the local cable company was obviously absent this evening and has been for several meetings. Arl Curry asked whose responsibility it was to mow the bike trail, stating that it needs to be mowed. The Planning Commission met on May 21 and approved the preliminary plat for Union Court Subdivision, approved an addition to a building on North King Street and approved an addition to the Mt. Olive Baptist Church. Brian Kelley thanked Mayor Sevila for addressing the Memorial Day program through the VFW. Next year there will be an expanded program. John Tolbert mentioned that he heard the program on the radio. He also mentioned that he noted a definite lack of flags being flown over Memorial Day and hopes that the merchants, etc., in the future will pay more respect. MAYOR'S REPORT Mayor Sevila commended Mr. Kelley on the fine Memorial Day program he planned. MANAGER'S REPORT In reviewing the activity report, the list of candidates for the Assistant Town Manager position has been narrowed down to a field of seven. Phone interviews will be conducted with these candidates. The Planner position has been offered and the town is awaiting a response. Chief of Plan Review response is still not as good as the town had hoped. On item No. 3, the Cornwall street storm drainage improvements, only one bid was received. The bid was over double the engineer's estimate. Hopefully this project. can be combined with another project at a later date to make it more feasible. Mr. Curry again asked when the Council would be involved in the hiring of the Zoning Administrator. Mr. Minor stated that once the candidate list is narrowed down, then Council would become a part of the process. LEGISLATION On a motion by Mr. Kelley and seconded by Mr. Tolbert, the following resolutions were considered as consent items and unanimously adopted: It was also recommended at this time that the resolution Amending the Town's Purchasing Policy Manual be deleted from this evening's agenda. 87-99 - RESOLUTION - ENDORSING ELECTION OF FRANCIS X. CARNEY TO 1987 SILVER-HAIRED LEGISLATURE WHEREAS, Francis X. Carney has been elected to the 1987 session of the Virginia Silver-Haired Legislature, which will meet August 3-5, 1987 in Richmond, Virginia; and 77MINUTES OF THE MAY 27, 1987 MEETING WHEREAS, the 1987 session of the Silver Haired Legislature honors the first Virginia House of Burgesses and the 200th anniversary of the signing of the Constitution; and WHEREAS, Francis X. Carney is well qualified for and desires to serve on the 1987 session of the Silver-Haired Legislature: THEREFORE, RESOLVED by the Council of the Town of Leesburg in Virginia as follows: ' SECTION I. The Mayor and Council hereby heartily endorse Francis X. Carney as a member of the 1987 session of the Silver Haired Legislature. SECTION II. A copy of this resolution shall be transmitted to Governor Gerald L. Baliles. 87-100 - RESOLUTION - AUTHORIZING RECRUITMENT OF A "CHIEF, PLAN REVIEW" AT GRADE 21 WHEREAS, the successful recruitment of a candidate for the new position "Chief, Plan Review" will require a Leesburg classification plan pay grade 21; and WHEREAS, this Council will adopt a new classification plan in June along with the adoption of the FY 1988 budget; and WHEREAS, the effective appointment date of any candidate recruited shall not occur until after the adoption of the budget: THEREFORE, RESOLVED by the Council of the Town of Leesburg in Virginia as follows: The manager is authorized to advertise and recruit for the position "Chief, Plan Review" at a grade 21 on Leesburg's adopted pay plan, in anti- cipation of adoption of the FY 1988 budget which will include a revised classification and pay plan for this position. 87-101 - RESOLUTION - REQUESTING THE VIRGINIA DEPARTMENT OF TRANSPORTA- TION TO ACCEPT CERTAIN STREETS RESOLVED by the Council of the Town of Leesburg in Virginia as follows: That the Virginia Department of Transportation is requested to accept into the Virginia Department of Highways secondary system 0.10 lane miles of Pershing Avenue; 0.48 lane miles of Chancellor Street; 0.26 lane miles of Janney Street; 0.64 lane miles of Clagett Street; 0.14 lane miles of Norris Court; 0.10 lane miles of Country Club Drive; 1.20 lane miles of Clubhouse Drive; and 0.24 lane miles of Franklin Court as listed on the accompanying Form U-1, in accordance with the requirements of Section 33.1- 43 of the Code of Virginia, 1950, as amended. 87-102 - RESOLUTION - AUTHORIZING A PAVING CONTRACT WITH TRI-COUNTY ASPHALT COMPANY WHEREAS, sealed bids were solicited for the town's 1987/88 Street Resurfacing Program; and WHEREAS, Tri-County Asphalt Company was the sole bidder for this work; and WHEREAS, the Director of Engineering and Public Works recommends award of the contract for the street resurfacing work to the Tri-County Asphalt Company: THEREFORE, RESOLVED by the Council of the Town of Leesburg in Virginia as follows: SECTION I. The Town Manager is authorized to execute a contract with Tri-County Asphalt Company for street resurfacing in accordance with the bid documents and specifications issued by the Department of Engineering 78 MINUTES OF THE MAY 27, 1987 MEETING and Public Works for this work at a unit price of $27.25 per ton of 1-2 asphalt and $28.50 per ton of S-5 asphalt for a total not to exceed $108,967. 87-103 - RESOLUTION - AUTHORIZING A CHANGE TO THE AGREEMENT WITH THE SYCOLIN PARTNERSHIP FOR REIMBURSEMENT OF COSTS FOR INSTALLATION OF A WATERLINE IN THE LEESBURG GATEWAY SUBDIVISION WHEREAS, the Council adopted Resolution No. 86-228 on October 22, 1986 which authorized the manager to execute a contract with Sycolin Partnership for oversizing a watermain from 12-inches to 16-inches and the additional installation of 900 feet of 16-inch waterline; and WHEREAS, the cost of $74,250 for the extension was based on construc- tion drawings prepared in the fall of 1986 by Bengtson, DeBell, Elkin and Titus; and WHEREAS, Bengtson, DeBell, Elkin and Titus has revised the final con- struction drawings for the waterline extension and these drawings have been approved by the Department of Engineering and Public Works; and WHEREAS, Trible Construction Company, the contractor installing the waterline has requested a change order for $13,163 in additional cost items which were added during the plan revision and approval process; and WHEREAS, the Director of Engineering and Public Works recommends approval of the change order: THEREFORE, RESOLVED by the Council of the Town of Leesburg in Virginia as follows: The manager is authorized to execute a change order to the contract with the Sycolin Partnership in the amount of $13,163 for additional cost for the watermain extension. Aye: Councilmembers Curry, Kelley, Leach, Pelkey, Tolbert, Williams and Mayor Sevila Nay: None Mr. Minor was asked to briefly discuss the ordinance on amending the Town Code regarding meter zones. He mentioned that the traffic engineer had recommended several areas that could be improved to aid traffic flow in various sections of town. The reduction of some parking spaces could improve traffic flow in the King Street/Market Street intersection. The Mayor asked that this be taken off the agenda since he feels that the loss of two parking spaces for the entire day when only certain hours affect this area is not necessary. He suggested that these spaces be posted as "no parking" zones during the necessary hours only. Mr. Curry stated that this had been discussed in the Utility and Public Works committee and it was determined that the elimination of these two spaces would allow people to make right hand turns while other people are making left hand turns and keeps traffic flowing more smoothly through this intersection. Mr. Kelley said that the spaces would have to be permanently eliminated to make the program really work. Even though the problem is most acute during the rush hour, freeing this area up permanently is the only way it will work. Mr. Williams mentioned that assuming that the person parked in the area at 4:00 will come out and move their car at that time is a poor assumption. In his observation, limiting the parking during a two-hour rush hour period results in having to have the vehicle towed more often than not. 79 MINUTES OF THE MAY 27, 1987 MEETING Mr. Kelley said that this problem exists over the weekends also and not only during the 4-6 p.m. rush hour. The Mayor suggested that the hour limitation be tried first and if it is not successful, then the spaces could be eliminated. Mr. Curry said that if we don't begin to listen to traffic consultants once they have performed a study, then perhaps we should eliminate using' traffic studies altogether. On a motion by Mr. Kelley and seconded by Mr. Tolbert, the following ordinance was proposed and adopted as follows: The Mayor asked, once again, if anyone wished to move to send this ordinance back to the committee level for further consideration. There was no support from the other councilmembers to remove this ordinance back to the committee. 87-0-17 ORDINANCE - AMENDING SECTION 10-171 OF THE TOWN CODE REGARDING METER ZONES WHEREAS, in an effort to relieve traffic congestion the Mayor and Council directed that a traffic study be performed at the intersections of Ring Street and Market Street and King Street and Loudoun Street; and WHEREAS, the consulting firm of Bellomo McGee was retained to perform said traffic study; and WHEREAS, the findings of the study indicate that eliminating two parking spaces on the northwest side of southbound King Street at its intersection with Market Street will improve traffic flow: ' REFORE, ORDAINED by Council of the Town of Leesburg in Virginia as followTs:HE SECTION I. Section 10-171 of the Town Code is amended to read as follows: Sec. 10-171. Establishment of meter zones and parking time limits therein Parking meter zones, with the following time limits for lawful parking, are established as follows: 1. West side of King Street, between Loudoun Street and North Street, for two hour parking any one time, except for that area designated at the northwest corner of King Street and Market Street as a "No parking here to corner" zone. 2. East side of King Street, between VA Power right-of-way and 180 feet south of Royal Street, for two-hour parking at any one time. 3. South side of Market Street, between Church Street and Liberty Street, for two-hour parking at any one time, except that the time limit for lawful parking shall be 15 minutes at any one time in front of the post office on Market Street. 4. Municipal parking area between Wirt Street, King Street, Loudoun Street, and Market Street, for three-hour parking, except spaces designated for permit-only parking, four 15 minute town office visitor spaces, and 25 ten-hour meter spaces. 5. East side. of Church Street, between Edwards Ferry Road and Cornwall Street, for two-hour parking at any one time, except spaces reserved for official cars of the state and town police and the county sheriff's office. 6. North side of Loudoun Street, between Wirt Street and Church Street, for two-hour parking at any one time. 80 MINUTES OF THE MAY 27, 1987 MEETING 7. Municipal parking area known as Vinegar Hill Parking Lot between Loudoun Street and South Harrison Street for two-hour parking at any one time. 8. Municipal parking area known as South Harrison Street parking lot between South Street and South Harrison Street, for two-hour parking at any one time. 9. East and west side of South Harrison Street, between Loudoun Street and Depot Court, for two-hour parking at any one time, except as hereinafter provided. 10. One space east side of South Harrison Street at southernmost point of parking bay in front of 202 Harrison Street, SE for up to ten hour paid parking. SECTION II. All prior ordinances and resolutions in conflict herewith are repealed. SECTION III. This ordinance shall be in effect upon its passage. Aye: Councilmembers Curry, Kelley, Leach, Pelkey, Tolbert and Williams Nay: Mayor Sevila On a motion by Mr. Williams and seconded by Mr. Tolbert, the following ordinance was proposed and unanimously adopted: 87-0-18 _ ORDINANCE - GRANTING A LEASE TO JANELLE AVIATION, INC. ITS SUCCESSORS AND ASSIGNS OF CERTAIN PROPERTY AT THE LEESBURG MUNICIPAL AIRPORT, LEESBURG, VIRGINIA ORDAINED by the Council of the Town of Leesburg in Virginia as follows: SECTION I. The town does hereby demise, lease and let unto Janelle Aviation, Inc. for forty years as provided in the lease dated May 15, 1987, subject to technical revisions approved by the town attorneys the following described property at Leesburg Municipal Airport in Leesburg, Virginia: All of that area east of the 67 aircraft parking ramp, containing approximately 2.4 acres more particularly described on Exhibit A attached hereto and incorporated herein as well as the nonexclusive right to use the airport runways and associated operational common areas in common with others so authorized. SECTION II. The Mayor shall execute and the Clerk of Council shall attest the lease on behalf of the Town. SECTION III. This ordinance shall be in effect from and after its passage. Mr. Minor stated that staff has been working on this since last August and Council has been consulted several times regarding its status. Some disagreements have arisen regarding rent and time extensions, but they have been resolved between the parties. The term will read that at the end of II/the forty-year term, the town can enter into a lease agreement with Janelle at a fair market value minus improvements if it is permitted by law. This would be determined by at least two and possibly three appraisers. If this is not permitted, then the lease would be put out to bid. The successful bidder would be required to reimburse Janelle for 90% of the building and the town 10%. The town would receive other reimbursements based on special calculations from the previous lease also. Mr. Williams praised the councilmanic representative to the Airport Commission, along with the Town Manager and the former Assistant Town Manager, and Mr. Haynes for the negotiations they all worked on to come to an agreeable lease agreement. 81 MINUTES OF THE MAY 27, 1987 MEETING Mr. Pelkey said there was much hard work put into this lease agreement and he also praised all those involved in making this so successful. Aye: Councilmembers Curry, Kelley, Leach, Pelkey, Tolbert, Williams and Mayor Sevila Nay: None ' On a motion by Mr. Kelley and seconded by Mr. Tolbert the following resolution was proposed and unanimously adopted: 87-104 - RESOLUTION - APPROVING A COMMON DRIVE SYSTEM FOR BEAUREGARD ESTATES SUBDIVISION WHEREAS, this Council, on May 14, 1986, approved rezoning application #ZM-70 for the Ft. Beauregard property including a proffered concept plan dated May 14, 1986, which illustrates a private common drive system; and WHEREAS Section 13-75 of the Leesburg Subdivision and Land Development Regulations permits common drives to serve up to ten single-family lots or a larger number when approved by the Council; and WHEREAS, the concept plan approved as part of the aforementioned re- zoning included a common driveway system serving 90 lots; and WHEREAS, this Council requests and the applicant does not object to an extension on the common drive system to Route 654 (Lawson Road) to provide alternative access for future residents of the subdivision; and WHEREAS, the design of this subdivision meets the council objectives to balance Leesburg's housing market to include additional large lot single family subdivisions: THEREFORE, RESOLVED by the Council of the Town of Leesburg in Virginia as follows: A common drive system pursuant to Sec. 13-75 of the Leesburg Subdivision and Land Development Regulations is approved to serve a maximum of 81 lots conditioned on the common driveway system connecting to Lawson Road at both the northern and southern ends of the subdivision. Aye: Councilmembers Curry, Kelley, Leach, Pelkey, Tolbert, Williams and Mayor Sevila Nay: None On a motion by Mr. Williams and seconded by Mr. Leach, the following resolution was proposed and adopted as follows: 87-105 - RESOLUTION - AUTHORIZING A CONTRACT WITH DEWBERRY AND DAVIS ENGINEERS FOR ENGINEERING SERVICES IN DESIGN AND CONSTRUCTION OF THE HOGBACK MOUNTAIN WATER TANK WHEREAS, the 1973 water system study prepared for the Town of Leesburg by Johnson and Williams Consulting Engineers recommended construction of a water storage reservoir on the eastern slope of Hogback Mountain for equal- ization of flows and for fire proptection in the southwestern quadrant of the town's water service area; and WHEREAS, the Town of Leesburg duly advertised and received proposals on April 13, 1987 from ten consulting engineering firms to provide these services pursuant to State and local procurement laws; and WHEREAS, the selection committee interviewed the highest ranked firms in accordance with Section 8-3 of the town's purchasing policies; and WHEREAS, the selection committee ranked Dewberry and Davis Engineers as the highest rated firm and has concluded contract negotiations: 82 MINUTES OF THE MAY 27, 1987 MEETING THEREFORE, RESOLVED by the Council of the Town of Leesburg in Virginia as follows: SECTION I. The manager is authorized and directed to enter into a cost plus fixed fee contract on behalf of the town, in a form approved by the town attorney with Dewberry and Davis Engineers, in the amount of $84,090.00 for design and construction engineering services on the Hogback Mountain Water Tank project. SECTION II. An additional appropriation of $25,000 is made to the Utility Fund account number 300.3130.700.160. Mr. Kelley stated that he was dissatisfied with the way the RFP was written and that he has a strong concern with engineering firms being granted contracts such as this when they are developing adjacent property. He hopes in the future that RFP's will preclude this. Aye: Councilmembers Curry, Leach, Pelkey, Tolbert, Williams and Mayor Sevila Nay: None On a motion by Mr. Tolbert and seconded by Mr. Kelley, the following resolution was proposed and unanimously adopted: 87-106 - RESOLUTION - EXPRESSING INTEREST IN A GEORGE MASON UNIVERSITY PRESENCE WITHIN THE TOWN OF LEESBURG WHEREAS, the adopted Leesburg Town Plan proposes a university presence within the Town of Leesburg as an important town priority; and WHEREAS, George Mason University represents the premier institution of higher learning in Northern Virginia; and WHEREAS, there are opportunities within the expanded town that would facilitate a satellite campus or other university facility; and WHEREAS, contact has been initiated between town and George Mason University officials to express the mutual opportunities for both the town and GMU within the Town of Leesburg; and WHEREAS, this Council seeks to endorse those contacts and to express its support for a George Mason University presence in Leesburg: THEREFORE, RESOLVED by the Council of the Town of Leesburg in Virginia as follows: SECTION I. This Council supports efforts to encourage George Mason University to consider locating a satellite campus or other university facility within the Town of Leesburg. SECTION II. This Council recognizes that a university facility is a highly compatible use within the planned development areas designated in the Town Plan and encourages George Mason University to consider the opportunities for land acquisition in conjunction with the town's planned development process. Mr. Kelley reminded everyone that this is only the first step in a lengthy process that will hopefully come to fruition. Much has to be done but this is a definite step in the right direction. Aye: Councilmembers Curry, Kelley, Leach, Pelkey, Tolbert, Williams and Mayor Sevila ' Nay: None 83 MINUTES OF THE MAY 27, 1987 MEETING On a motion by Mr. Williams and seconded by Mr. Tolbert the following resolution was proposed and unanimously adopted: 87-107 - RESOLUTION - ENCOURAGING LEESBURG CITIZENS TO SUPPORT COMPANY C_ OF THE VIRGINIA ARMY NATIONAL GUARD WHEREAS, nearly 1.8 million dollars in federal and state funds is available for construction of a new National Guard Armory near Leesburg 111 Municipal Airport; and WHEREAS, the Armory and the National Guard unit will provide a wide range of benefits and services to the citizens of Leesburg and Loudoun County; and WHEREAS, the unit presently does not contain the manpower strength necessary to authorize bids for construction of the new Armory; and WHEREAS, if the unit fails to achieve 75% strength by July 22, 1987, the construction of the new Armory could be delayed by as much as five years; and WHEREAS, this Council wishes to assist in exposing to the public the benefits of a National Guard Armory to our citizens and the plight of the National Guard with respect to its urgent need to meet its enlistment requirements: THEREFORE, RESOLVED by the Council of the Town of Leesburg in Virginia as follows: This Council urges interested veterans and eligible young men to consider joining Company C of the Virginia National Guard as an opportunity to enrich their personal lives and to better serve their community, state and country. Aye: Councilmembers Curry, Kelley, Leach, Pelkey, Tolbert, Williams and Mayor Sevila Nay: None On a motion by Mr. Kelley and seconded by Mr. Williams it was unanimously voted that the meeting be adjourned at 10:35 p.m. Mayor /.i/�,7 Clerk of council