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HomeMy Public PortalAbout1987_06_24 97 MINUTES OF REGULAR MEETING OF LEESBURG TOWN COUNCIL, June 24, 1987 A regular meeting of the Leesburg Town Council was held in the Council Chambers, 10 Loudoun Street, SW, Leesburg, Virginia, on June 24, 1987, at 7:30 P.M. The meeting was called to order by the Mayor with the invocation given by Mr. Tolbert, followed by the Salute to the Flag led by Director of Finance Paul York. Present were Mayor Robert E. Sevila, Councilmembers Arl Curry, Brian Kelley, Hunter Leach, Jerry Pelkey John Tolbert, Jr. , and Charles Williams. Staff members present were Town Manager Jeffrey Minor; Director of Finance Paul York; Director of Engineering and Public Works Tom Mason; Assistant Director of Engineering and Public Works Keith Kirschnick; I II Director of Planning, Zoning and Development Martha Mason-Semmes; Director of Utilities Randy Shoemaker, Capital Projects Coordinator Tom Rio and Town Attorney George Martin. On motion by Mr. Williams, seconded by Mr. Tolbert, it was recommended that the minutes of the special meeting of May 20, 1987, be approved as submitted. Aye: Councilmembers Curry, Kelley, Leach, Pelkey, Tolbert, Williams and Mayor Sevila Nay: None PETITIONERS: Colonel Michael C. Granata, 201 Cornwall Street, N.W. , spoke concern- ing the additional proposed parking plan. He distributed copies of a let- ter from the Department of Motor Vehicles in Richmond and asked Mr. Kelley to read it. The letter concerned the Department of Motor Vehicles' move in 1988 from their present location on Wirt Street. He stated with the move • of this office it would relieve the need for parking He briefly described several items as follows: (1) the move of the County offices and the addi- tional parking space there, (2) the two-hour parking meters on the street, and (3) he believes we should preserve the open space we now have. He recommended Council have a hearing and give this problem a hard look before proceeding. Elizabeth Grenata, 201 Cornwall Street, N.W. , representative chairman for the Woman's Club, she suggested Council consider a public hearing sepa- rating the parking lot and the development of the Town Council building. Charles Bos, 211 North King Street, Leesburg member of the Loudoun County Board of Supervisors, stated that, regardless of the criticism about the design competition, he believes Leesburg is trying to do the right thing in planning for the future of Leesburg. He expressed his apprecia- tion to the members of Council, the design committee and all participants in the design competition. Mr. Bos said that, as the owner of Leesburg Import Service, he was pleased with the new traffic signal at Fort Evans Road and East Market Street. It has eased the traffic problem and the accident potential. CERTIFICATE OF APPRECIATION: A Certificate of Appreciation was presented to Carl Gregg, outgoing member of the Leesburg Airport Commission, for ten years as member and chairman of the Leesburg Airport Commission for his outstanding contribu- tion to the betterment of the Town of Leesburg. The Mayor said one of the things going on in town this week really exciting for Council was that we are in the final stages in the selection of a plan for the parking facility and municipal offices in downtown. He said there had been a reception for the applicants, the jurors and entrants and for citizens of our community to come and look at some of the outstand- ing plans we have received. We had over 500 applicants - 200 of them sub- mitted applications. We, with the assistance of Professor of Architecture Larry Witzling, set up a design competition that would attract some of the most qualified applicants throughout the country. The design competition consisted of preparing the rules of the competition and circulating them, encouraging applications, panelling a jury, receiving the applications, and • 98 MINUTES OF REGULAR MEETING OF LEESBURG TOWN COUNCIL, June 24, 1987 then putting the jury to the difficult task of selecting the plan that best suited the town. After introducing Larry Witzling, the Mayor presented him with a Certificate of .Appreciation for his contribution to the betterment of the Town of Leesburg as professional advisor in the Leesburg design competition. Larry Witzling said in a design competition there are many critical goals (1) making sure when the competition is over that the designer who is selected is a highly qualified designer, (2) selecting a concept that has the potential in terms of the next step of design development and is some- thing we can work with, (3) the overall public image and quality of the entire design complex, and (4) the jury. The first place winner is Hanno Weber who is an architect from Chicago. Hanno Weber said he was privileged to have won this competition and it would be an honor to work with the town and make a dream come true. The Mayor called Martha Semmes and Charles Williams forward and presented each of them with a Certificate of Appreciation for their par- ticipation as jurors in the Leesburg design competition. He also presented Hanno Weber with a check for $10,000 as first place winner in the competi- tion. Colonel Grenata said we should express our appreciation to the jury members for all their work. There are some people in Leesburg who are con- cerned about open space. Putting the garage in the open space area which is now used as a parking lot increases the density and gets away from what we have had in Leesburg. Mr. Weber responded with the appropriate informa- tion. COUNCILMEMBER COMMENTS: Mr. Williams said that, in the mayor's absence, he had the opportuni- ty to welcome the citizens of our community to the Sunday Evening Bluemont Concert series. There were approximately 700 people there. There was dancing on the courthouse lawn, including our Director of Planning. The evening was enjoyed by all. Mayor Sevila commented that this is an impor- tant part of our week-end life in the community. Mr. Pelkey congratulated Mr. Weber on his winning preliminary design. Mr. Curry advised that the Planning Commission met last week and ap- proved the development plan for Bellewood Commons opposite the Plaza Shop- ping Center; they approved "f" and "g" next to the airport for Richlynn and approved the Historic District for the Rocko building - this will make a nice looking building. Mr. Tolbert regretted he could not be at Council meeting - he was out to a Father's Day dinner. Mayor Sevila called attention to the Lion's Club annual auto show at Morven Pank - this is a nice way to spend an afternoon. You will see some of the nicest cars brought in from out of state - they have some quality entries. MANAGER'S REPORT: Mr. Minor reported the following personnel actions: We are pleased to announce Paul Gauthier has accepted the position of Chief, Plan Review. He is a professional engineer and registered land surveyor. He will be a big help to Tom Mason and the rest of those in the Public Works Department and also to the Town Manager and the rest of the staff. We are hoping to expedite our development plans and maintain the quality for which we have been outstanding. We received acceptance today from Steve Brown (from Naples, Florida) who will be our new Assistant Manager. He brings with him a very adequate background, with strong emphasis in personnel. He will be here sometime in early August, depending on his finding a house. 99 MINUTES OF REGULAR MEETING OF LEESBURG TOWN COUNCIL, June 24, 1987 The Council's action to authorize condemnation of the former Bryant tract was very successful - we are on the property now. We were very pleased that Council, on notice, was able to accommodate that request. The new high pressure sodium lights have been installed on Route 15 south. Once they are activated, they should have a very good impact. The contract with Kamber Engineering for Phase VI storm drainage project has been signed - we will begin work on this project. Mr. Kelley asked if we will be checking the timing on the Route 15 lights? Tom Mason said they do observe the intersection to make sure the signal is functioning properly. It depends on the number of cars entering the intersection. We have already had one complaint concerning the green time. Mayor Sevila declared a five minute recess. Council reconvened to consider the agenda items. LEGISLATION: 87-0-20 - ORDINANCE - APPROVING THE CONCEPT PLAN AND PRELIMINARY DEVELOPMENT PLAN, AMENDING THE TOWN PLAN AND ZONING MAP AND APPROVING A SPECIAL USE PERMIT FOR //ZM-86 BY SIGNATURE COMMUNITIES, INC. , FOR THE TAVISTOCK FARMS PLANNED RESIDENTIAL NEIGHBORHOOD On a motion by Mr. Kelley and seconded by Mr. Williams, the following ordinance was proposed, and after explanation by Ms. Semmes and other favor- able comments, was unanimously adopted: WHEREAS, an application for approval of a Concept Plan/Town Plan Amend- ment and a Preliminary Development Plan/Rezoning for the Tavistock Farms Planned Residential Neighborhood (Rezoning Application //ZM-86) by Tavistock Farm Partnership/Signature Communities, Inc. , was referred by the staff to the Planning Commission on February 26, 1987; and WHEREAS, the Planning Commission on March 19, 1987, held a public hear- ing on this application; and • WHEREAS, on April 16, 1987, the Planning commission recommended approv- al of this application, including a special use permit for a child care center, conditioned upon contributions for fire and rescue, road improve- ments and improvements at Ida Lee Park, and a reduction in the number of pipestem lots; and WHEREAS, the applicant/property owner submitted written proffers on June 10, 1987, setting forth certain conditions which would become a part of this rezoning, including payment of pro rata contributions for road improvements, local fire and rescue facilities, and improvements to the Ida Lee Park; and WHEREAS, the Council held a public hearing on June 10, 1987, regarding the proposed concept plan/town plan amendment, special use permit, and rezoning with proffers; and WHEREAS, the applicant submitted revised proffers on June 22, 1987, which do not increase the intensity of the proposed use and result in great- er public facility contributions to the town; and WHEREAS, this application was referred to Loudoun county in March, 1987, in accordance with the November 1982 Annexation Agreement between the town and county; and WHEREAS, this rezoning is in conformance with the Town Plan and will result in a high quality planned neighborhood with superior architectural design and materials, open space and recreational facilities and is, there- fore, in the interest of the public necessity, convenience, general welfare and good zoning practice: 100 MINUTES OF REGULAR MEETING OF LEESBURG TOWN COUNCIL, June 24, 1987 THEREFORE, ORDAINED, by the Council of the Town of Leesburg in Virginia • as follows: SECTION I. The Concept Plan/Town Plan Amendment and Rezoning Applica- tion IIZM-86/Preliminary Development Plan for the Tavistock Farms Planned Residential Neighborhood dated February 3, 1987, as revised on June 22, 1987, is hereby approved and the Leesburg Zoning Ordinance is amended to revise the Zoning District Map to change from County A-3 and R-1 to Planned Residential Neighborhood (PRN) , 212. 38 acres of land, located east of Sycolin road (Route 643) and south of Lawson Road (Route 654) and bounded on the south by the Leesburg Corporate Limits, on the east by Leegate Corpo- ration, and the west by Shreve, in accordance with the boundary plat pre- pared by Bengtson, DeBell, Elkin and titus, submitted as part of the appli- cation; subject, however, to the following conditions proffered in writing by the applicant/property owner in accordance with the provisions of Sec- tion 15. 1-491(a) of the 1950 Code of Virginia, as amended: 1. Applicant shall dedicate in fee simple (free and clear of liens) and construct the on-site public streets generally as shown on the submitted Preliminary Development Plan dated the 3rd day of February 1987, and last revised on the 22nd day of June, 1987, in accordance with the Virginia Department of Transportation and Town of Leesburg Standards. Dedication of the right-of-way shall be as shown on the Preliminary Development Plan dated the 3rd day of February 1987, and last revised the 22nd day of June 1987, and will occur at time of record plat subdivision approval of the subject property. Construction of such streets shall occur in phases as the project is developed. 2. Development of the property shall be in general conformity with the Preliminary Development Plan/Rezoning Application dated the 3rd day of February 1987, and last revised on the 22nd day of June 1987, attached hereto, which shall control the general layout and general configuration of the property, as well as the general architectural design and materials for the project, with reasonable allowance to be made for engineering and design alteration at time of actual subdivision and/or site plan approvals. 3. The applicant, or its successor in interest, agrees to contribute up to the aggregate sum of Five Hundred Two Thousand Four Hundred Dollars ($502,400.00) (based on the projected number of residential units of 628), under the terms and conditions stated hereinafter as its pro rata share toward the construction of off-site transportation improvements directly benefiting the subject property. The applicant's donation shall be in the form of cash contributions equalling Eight Hundred Dollars ($800.00) per residential unit actually developed on the subject property, which funds shall be paid into an escrow account established by the Town of Leesburg for the specific purpose of financing construction of such transportation improvements. The applicant, or successor in interest to the applicant, as the case may be, shall make said payments to the Town of Leesburg on a residential unit by unit basis at the time of the receipt of zoning permits for construction of individual residential units on the property. 4. Applicant agrees that at time of obtaining zoning permits for indi- vidual residential units to be placed on the property, applicant, or its successors in interest, will pay unto the Town of Leesburg the total sum of Thirty-five Dollars ($35.00) per residential unit as a donation to the volunteer fire and rescue facilities providing service to the subject property, which monies will be provided by the Town to the appropriate volunteer fire and rescue facilities. 5. Applicant, or its successors in interest, agree that at the time of obtaining zoning permits for individual residential units on the property, it will make a cash donation to the Town in the amount of One Hundred Dollars ($100.00) for each residential unit on which a zoning permit is drawn, such payments to be placed by the Town in a fund for the improvement of the Ida Lee Community Park. 6. Applicant, or its successors in interest, agrees that it will make certain transportation improvements to Route 654, (which is designated 101 MINUTES OF REGULAR MEETING OF LEESBURG TOWN COUNCIL, June 24, 1987 as a "minor arterial") the general nature and extent of those improve- ments are more fully set forth on the Preliminary Development Plan dated the 3rd day of February, 1987, and last revised on the 22nd day of June 1987. These improvements will be made at applicant's sole cost and expense, with the cooperation of the Town and the Virginia Depart- ment of Transportation, and will meet the standards of the Town and Virginia Department of Transportation for an urban minor arterial with curb and gutter design. 7. Applicant agrees that it will donate, without charge, an area of land composed of 15.8 acres, more or less, to the Town of Leesburg for use as an elementary school site, the location of which being more particularly designated on the attached preliminary development plan dated the 3rd day of February 1987, and last revised on the 22nd day of June 1987. Applicant recognizes that the school site is needed as soon as possible, and agrees that such donation shall be tendered within thirty (30) days following the final approval of the record plat and Final Construction Drawings to construct (1) Route 654 improvements, as described in Paragraph 6 above, and (2) a portion of the Collector Road (Tavistock Drive) from Route 654 along the easterly frontage of the school site so as to provide vehicular access to the school site. Construction drawings for Tavistock Drive and the portion of Route 654 described above shall be submitted to the Town within thirty (30) days following Final Development Plan approval by the Town for the planned development. Construction of the two road sections described above shall occur within six (6) months of the date of the final approval of the Final construction Drawings for said road improvements. In addi- tion, applicant will have made provision for the extension of public water, public sewer, and electric service to the school boundary, at applicant's expense. 8. Applicant agrees that it shall provide signage indicating no parking on the primary collector road designated on the attached Preliminary Development plan as "Tavistock Drive." 9. Applicant agrees that prior to the approval of the Site Plan for the child care facility, applicant will submit architectural elevations for the child care facility to the Town Land Development Official for re- view and approval. The location of such child care facility is desig- nated on the attached Preliminary Development Plan. SECTION II. A special use permit is approved for a child care facility to be located on approximately two (2) acres within the Tavistock Farms Planned Residential Neighborhood as shown on the Preliminary Development Plan for this project dated February 3, 1987, as revised June 22, 1987, and in accordance with the proffers approved as part of the rezoning applica- tion for this project. The development of this facility shall meet all applicable Leesburg zoning and land development regulations for such uses. SECTION III. This ordinance shall be in effect upon its passage. Aye: Councilmembers Curry, Kelley, Leach, Pelkey, Tolbert, Williams and Mayor Sevila Nay: None On a motion by Mr. Curry and seconded by Mr. Kelley, it was recommended that item b) an Ordinance approving the sale of surplus property to the Pulte Home Corporation be referred back to committee for consideration. Aye: Councilmembers Curry, Kelley, Leach, Pelkey, Tolbert, Williams and Mayor Sevila Nay: None 87-124 - RESOLUTION - APPROVING THE BUDGET AND MAKING APPROPRIATIONS FOR THE FISCAL YEAR ENDING JUNE 30, 1988 On motion by Mr. Williams and seconded by Mr. Tolbert and Mr. Kelley, the following resolution was proposed and unanimously adopted: 102 MINUTES OF REGULAR MEETING OF LEESBURG TOWN COUNCIL, June 24, 1987 WHEREAS, the budget and tax rate for the fiscal year ending June 30, 1988, have been presented and reviewed by this Council; and WHEREAS, a public hearing on the tentative budget and tax rate was held on May 27, 1987, and WHEREAS, the manager has prepared the Revised Budget and Initial Appro- priations for the fiscal year ending June 30, 1988, dated June 24, 1987, to reflect adjustments made by the Council dated June 16, 1987, and filed the same with the Clerk of Council: THEREFORE, RESOLVED by the Council of the Town of Leesburg in Virginia as follows: SECTION I. The revised Budget dated June 24, 1987, is adopted and appropriations are made for the fiscal year ending June 30, 1988, in the amounts shown to the categories and accounts under the "FY 1988 Initial Appropriations" column for the general, utility, airport and capital projects funds, provided that capital project funds appropriations remain in effect until the projects are completed. SECTION II. The balance owed the General Fund from the Airport Fund in the amount of $101,746. 72 pursuant to a loan transfer authorized by Council Resolution No. 85-93 is hereby made a permanent transfer to the Airport Fund. SECTION III. A transfer from the Utility Fund to the General Fund in the amount of $50,000 is authorized to reimburse the General Fund for 50% of its participation in the cost of the construction of the automated flight service station/terminal and Route 643 sewer line extension project. SECTION IV. The Utility Fund loan to the Airport Fund in the amount of $50,000 authorized by Council Resolution No. 83-168 is hereby made a perma- nent transfer to the Airport Fund. SECTION V. The manager is authorized to transfer appropriations made herein to Operations and Maintenance accounts within the same budget divi- sion. Mr. Williams stated the budget we are about to vote for is certainly one of the more ambitious budgets that any town of our size may embark upon. He praised the town staff for working diligently with the Council in preparing this budget, they made various charts and forms to show what could happen in the event the economy softened. He said we could feel good about supporting a budget of this magnitude. Mr. Curry said this budget worried him more than any we've had since being on Council. He first thought he could not support an increase of 15 to 20 percent real estate tax but, if you think about the increase, it is due to the rate of the county assessments rather than the change in the tax rate for the town. Under these conditions he could support the budget. He said the capital projects did bother him but he felt that all the projects were needed. Mr. Kelley said each year we have improved the process and he felt we had come a long way. He said he did not agree with all the capital improve- ment programs but he said he would vote for the budget. The fact that we are a growing town indicates that it takes more money to operate our govern- ment whether we like it or not. He believes that both staff and Council are working in agreement to bring forth a budget that is palatable. He said he did not believe this budget, on the whole, was excessive and he felt it was a fine document and he would endorse its approval. The Mayor also praised the budget. This budget reflects a lot of things. It's a policy document for the Council and we are saying it unani- mously that we do want to move forward, and we want to be aggressive and ambituous, and get some things done that are long overdue in the communi- ty. We put Mr. York to the task and we put the burden on him to show us this is the kind of budget that is not going to put the town in a financial bind regardless of what the economic climate in our community is. It is the kind of budget we are going to be able to live with in good times and C 103 MINUTES OF REGULAR MEETING OF LEESBURG TOWN COUNCIL, June 24, 1987 bad times. Council has come together on a document that perhaps we don't support entirely, but we all support in concept. Aye: Councilmember Curry, Kelley, Leach, Pelkey, Tolbert, Williams and Mayor Sevila Nay: None On a motion by Mr. Kelley, seconded by Mr. Williams, the following resolutions were proposed and unanimously adopted as consent items: 87-0-21 - ORDINANCE - AMENDING CHAPTER 12. 1 OF THE TOWN CODE REGARDING REVISED PAY AND CLASSIFICATION PLAN ORDAINED by the Council of the Town of Leesburg in Virginia as follows: SECTION I. Section 12. 1-10 of the Town Code, Classification of town employees by occupational group and pay grades, is amended to read as fol- lows: Sec. 12. 1-10. Classification of town employees by occupational groups and pay grades. Employees in the town service are classified in the following occupa- tional groups and pay grades: Occupational Positions Pay Groups Grade Executive-Managerial Director of Engineering and Public Works 29 24 it 11 Assistant Director of Engineering and Public Works 24 22 ' "II II "II II Director of Utilities 24 22 Director of Finance 24 22 Director of Planning, Zoning and Development 2+ 22 Assistant Town Manager 29 21 It ii Chief of Police 29 21 Director of Parks and Recreation .iy 21 Law Enforcement Parking Meter Attendant 5 " " Police Private 13 " " Private First Class 14 " ° Corporal 15 II II Sergeant 16 II II Lieutenant 17 II II Captain 18 Administrative-Clerical Receptionist/Secretary 6 Secretary 7 " " PO146e-C1e8 II II Accounting Clerk I 8 II II Accounting Clerk II 9 Administrative Assistant 9 " " Zoning & Development Assistant ft 12 " " Executive Secretary 49 11 " " Clerk of Council 48 11 " " Deputy Clerk of Council/P4nnntng-Sec77 9I/ " IIPersonnel Assistant 10 Supervisory Equipment Maintenance Supt. . t5 16 II Water Supply Superintendent tb 18 Streets Buildings & Grounds Supt. It 17 If Utility Lines Superintendent 14 17 II WPCF Superintendent 18 Technical Utility Maintenance Assistant 7 Senior Equipment Operator IR 1II , Finance Technician 9- 11 II Utility-gl.ant-Qger-atef-Aseistent 8 II Asst. Streets Bldg. & Grounds Supt. 1-1 13 II Operator I 13 II Operator II . :44 12 II Operator III '.:.10 1 104 MINUTES OF REGULAR MEETING OF LEESBURG TOWN COUNCIL, June 24, 1987 If Operator IV 8 Asst. Utility Lines Supt. (Maint) 44 13 Asst. Utility Lines Supt. (I&I) 14 Utility Plant Maintenance Foreman 42 13 I&I Technician 11 " Asst. Water Supply Superintendent 14 Capital Projects Coordinator 15 Asst. WPCF Superintendent 42 14 If Engineering Technician 12 If Facility Inspector 14 " Meter Technician 8 It Laboratory-Supervisor �8 Professional Chief, Plan Review 21. " Chief Inspector 15 " Facility Inspector 14 " Engineer II }.i 18 Asst. Director of Planning, Zoning and Development 1$ Principal Planner 17 " Zoning Adm./Land Dev. Planner 17 " Assistant Director of Finance 15 Planner I 14 Construction/Maintenance Laborer " 11Maintenance Person I 8 9 Maintenance Person II 49 11 SECTION II. Section 12. 1-15 of the Town Code, being the pay grades for compensation of employees in the town service, is amended to read as fol- lows: Sec. 12. 1-15. Pay grades and steps. The pay grades for compensation of employees in the town service are as follows: Grade Range 4 $10,433 - $15,663 5 11, 164 - 16, 761 6 11,952 - 17,942 7 12,795 - 19,207 8 13,695 - 20,557 9 14,623 - 21,935 10 15,635 - 23,453 11 16,733 - 25,085 12 17,913 - 26,856 13 19, 179 - 28, 768 14 20,529 - 30, 793 15 21,963 - 32,959 16 23,509 - 35,264 17 24, 129 - 37, 740 18 26,940 - 40,410 19 28,825 - 43,252 20 30,850 - 46,288 21 33,015 - 49,522 22 35,320 - 52,981 23 37,796 - 56,694 24 40,442 - 60,663 SECTION III. All prior ordinances in conflict herewith are repealed. SECTION IV. This ordinance shall be effective for payrolls in the fiscal year beginning July 1, 1987. 87-125 - RESOLUTION - ESTABLISHING POSITIONS AND NUMBERS OF EMPLOYEES IN THE TOWN'S SERVICE RESOLVED by the Council of the Town of Leesburg in Virginia as follows: 105 MINUTES OF REGULAR MEETING OF LEESBURG TOWN COUNCIL, June 24, 1987 The following positions and numbers of employees in the town service are established for the fiscal year beginning July 1, 1987. Number of Full-time Equivalent Positions Authorized Employees Authorized LEGISLATIVE DEPARTMENT Clerk of Council 1 Deputy Clerk {Pare-T#ate -`s 1 EXECUTIVE DEPARTMENT Manager 1 Assistant Town Manager 1 Executive Secretary 1 Personnel Assistant 1 Receptionist/Secretary r5 1 Temporary .25 FINANCE DEPARTMENT Director of Finance 1 Assistant Director of Finance 1 Finance Technician 1 Accounting Clerk II 1 Accounting Clerk I 2 POLICE DEPARTMENT Chief of Police 1 Captain 1 Lieutenant 2 Sergeant 4 6 Corporal 4 Private 1st Class 5 2 Private 5 8 Administrative Assistant 1 Police Clerk 1- Secretary 1 Parking Meter Attendant 1 ENGINEERING AND PUBLIC WORKS ADMINISTRATION Director of Engineering and Public Works 1 Assistant Director of Engineering and Public Works 1 Administrative Assistant 1-5 2 ENGINEERING AND INSPECTIONS Chief, Plan Review 1 Engineer II 2 Capital Projects Coordinator 1 Chief Inspector 1 Facility Inspector P 3 Engineering Technician 1 STREET MAINTENANCE Superintendent 1 Assistant Superintendent 1 Maintenance Person II 2 Maintenance Person I 4 Laborer 6 Laborer (Temporary) 1 106 MINUTES OF REGULAR MEETING OF LEESBURG TOWN COUNCIL, June 24, 1987 EQUIPMENT MAINTENANCE Superintendent 1 Sr. Equipment Operator 1 Mechanic II 1 Mechanic I 2 1 Laborer 1 PARKS AND RECREATION Director of Parks and Recreation 1 Secretary .5 PLANNING, ZONING AND DEVELOPMENT Director Planning, Zoning and Development 1 Asst. Director Planning, Zoning and Development 1 Principal Planner 1 Zoning Admin/Land Use Planner 1 Planner I 1 .5 Zoning and Development Assistant 1 Secretary/Reeeptionist 75 1 UTILITIES ADMINISTRATION Director of Utilities 1 Maintenance Foreman 1 baberetery-€upervisor + Administrative Assistant 75 1 Maintenance Assistant 1 WATER POLLUTION CONTROL Superintendent 1 Assistant Superintendent 1 Operator IA 2 2 Operator IIB 1 Operator III 2 Operator IV Qperatee-Ass#seaat: 3- 2 Laborer (Temporary) .25 UTILITIES LINES Superintendent 1 Assistant Superintendent for I & I 1 Assistant Superintendent for Maintenance 1 Maintenance Person II 2 I & I Technician 1 Meter Technician 1 Maintenance Person I 2 Laborer 2 Laborer (Temporary) . 25 WATER SUPPLY DIVISION Superintendent 1 Assistant Superintendent 1 Operator II k 2 2 Operator III& } 1 Operator IV Operator-Ass-I.stent r 1 Laborer (Temporary) .25 TOTAL PERSONNEL AUTHORIZED Full Time 113 Part Time or Temporary (expressed as equivalent 8 to full time staffing) 107 MINUTES OF REGULAR MEETING OF LEESBURG TOWN COUNCIL, June 24, 1987 87-126 - RESOLUTION - RECEIVING AND REFERRING THE APPLICATION OF HCMF PARTNERSHIP V FOR REVISION OF THE ZONING DISTRICT MAP TO THE PLANNING COMMISSION FOR PUBLIC HEARING UNDER CHAPTER 11, TITLE 15. 1 OF THE CODE OF VIRGINIA, AS AMENDED RESOLVED by the Council of the Town of Leesburg in Virginia as follows: The application of HCMF Partnership V for revision of the Zoning Dis- trict Map, assigned No. ZM-91, is received and referred to the Planning Commission for public hearing and recommendation under Chapter 11, Title 15. 1 of the Code of Virginia, as amended. 87-127 - RESOLUTION - AUTHORIZING AN AGREEMENT AND APPROVING A LETTER OF CREDIT FOR THE LEESBURG AIRPARX BUSINESS CENTER, ROUTE 643 FRONTAGE IMPROVEMENTS RESOLVED by the Council of the town of Leesburg in Virginia as follows: SECTION I. The manager shall execute the contract for public improve- ments shown on the plans approved by the Director of Engineering for the Leesburg Airpark Business Center, Route 643 Frontage Improvements. SECTION II. An irrevocable bank letter of credit in a form approved by the town attorney from The Washington Bank of Falls Church, Virginia in the amount of $102,500 is approved as security to guarantee installation of the public improvements shown on plans approved by the Director of Engineering for Leesburg Airpark Business Center, Route 643 Frontage Improvements. 87-128 - RESOLUTION - AUTHORIZING A $7500 GRANT TO THE LOUDOUN MUSEUM, INC. WHEREAS, the adopted budget for FY 1987 includes $7500 for the Loudoun Museum, Inc. ; and WHEREAS, by letter dated June 11, 1987, the Loudoun Museum Inc. , Admin- istrator asked that the budgeted funds be applied to the expected $11,000 cost to renovate part of the Odd Fellows Museum Annex; and WHEREAS, the proposed renovation will increase exhibit space, improve handicap accessibility and dramatically enhance the interior design of the building: THEREFORE, RESOLVED by the Council of the Town of Leesburg in Virginia as follows: The manager is authorized and directed to transmit a check in the amount of $7500 to the Loudoun Museum, Inc. , conditioned on these funds being used to renovate the Odd Fellows Museum Annex as proposed in the June 11, 1987, letter from Administrator Laura L. Dutton. Additional funds will not be made available for future Odd Fellows Museum Annex renovations until the improvements funded herein are complete. 87-129 - RESOLUTION - AUTHORIZING THE EXECUTION OF CONTRACTS FOR INSURANCE WHEREAS, the Town of Leesburg issued a request for insurance proposals under the competitive negotiation procedures of Leesburg's Procurement Regulations with the assistance of the Industrial Insurance Management Corporation on March 11, 1987; and WHEREAS, proposals were received on June 3, 1987, and analyzed by the town's insurance consultant; and WHEREAS, the insurance consultant and director of finance recommend the Hallmark Insurance Agency, Inc. , of Alexandria for the package policy and auto fleet coverages, the Alexander & Alexander proposal for worker's com- pensation coverage and the Hargrove Agency of Glen Allen, VA. , for the airport operations coverage: 108 MINUTES OF REGULAR MEETING OF LEESBURG TOWN COUNCIL, June 24, 1987 THEREFORE, RESOLVED by the Council of the town of Leesburg in Virginia as follows: SECTION I. The manager is authorized and directed to execute con- tracts, on behalf of the tow, for the following: A. Contract with Hallmark Insurance Agency, Inc. , of Alexandria, VA. , in the amount of $176,702 for the package policy and auto fleet coverages. B. Contract with Alexander & Alexander of Richmond, VA. , in the amount of $58,835 for worker's compensation coverage. C. Contract with the Hargrove Insurance Agency of Glen Allen, VA. , in the amount of $9450 for airport operations coverage. SECTION II. Said contracts shall be executed on or after July 1; 1987, for coverage effective July 1, 1987, through June 30, 1988. 87-130 - RESOLUTION - AUTHORIZING A CONTRACT WITH BLAKE LANDSCAPING FOR THE PLACEMENT OF LANDSCAPING AT THE LEESBURG AIRPORT WHEREAS, the engineering consultant firm of Campbell, McQueen and Par- is, prepared plans and specifications for landscaping the Leesburg Airport; and WHEREAS, sealed bids for the placement of the landscaping were opened on Friday, June 12, 1987, and Blake Landscaping was the low bidder with a bid of $12,749.00; and WHEREAS, Campbell, McQueen and Paris have reviewed the bids and advised the Town of Leesburg that Blake Landscaping was the qualified low bidder and recommended award of contract to them: THEREFORE, RESOLVED by the Council of the Town of Leesburg in Virginia as follows: SECTION I. A contract award is made to Blake Landscaping for the place- ment of landscaping at Leesburg Airport on a lump sum basis in the amount of $12,749.00. SECTION II. The manager shall enter into a contract with Blake Land- scaping for the placement of landscaping based on this award. SECTION III. An appropriation of $20,000.00 is made to account #600- 6000-300-010 Airport Contractural Services from the unappropriated fund balance. Aye: Councilmembers Curry, Kelley, Leach, Pelkey, Tolbert, Williams and Mayor Sevila Nay: None 87-131 - RESOLUTION - ENDORSING THE LOCATION OF A YMCA FACILITY IN LEESBURG On a motion by Mr. Williams, seconded by Mr. Kelley, the following resolution was proposed and unanimously adopted: WHEREAS, the YMCA of Loudoun County was first chartered in October of 1984; and WHEREAS, YMCA's across the country offer communities valuable recrea- tion resources and programs; and WHEREAS, while this Council recognizes Leesburg's government has prima- ry responsibility to ensure its citizen's access to quality parks and recre- ation programs, this Council also acknowledges that a local YMCA facility in Leesburg would be an important community asset; and 109 MINUTES OF REGULAR MEETING OF LEESBURG TOWN COUNCIL, June 24, 1987 WHEREAS, the town's planned development process offers an opportunity for the YMCA of Loudoun County to acquire land necessary to construct a recreation facility convenient to the greater Leesburg area; and WHEREAS, on December 20, 1984, an opinion from the Leesburg Zoning Administrator confirms that the YMCA, as a non-profit organization open to the public without discrimination, qualifies as a recreation site with respect to meeting the town's planned development ordinances on-site recrea- tion, as well as open space requirements: THEREFORE, RESOLVED by the Council of the Town of Leesburg in Virginia as follows: SECTION I. This Council encourages the YMCA of Loudoun county to lo- cate its facilities within the corporate limits of the town of Leesburg and to program its facility to effectively compliment the recreation programs, services and facilities planned by this Council. SECTION II. This Council recognizes that a YMCA facility is a highly compatible use within the planned development areas designated in the Town Plan and encourages the YMCA of Loudoun County to consider the opportuni- ties for land acquisition in conjunction with the town's planned develop- ment process. SECTION III. This Council encourages the YMCA to consider use of Leesburg's planned aquatic center/gymnasium complex to be constructed at Ida Lee Park for its programs as appropriate. Mr. Williams said a representative of the YMCA was at the Finance and Administration Committee meeting. Dave Culbert who is a member of their directorship and research committee suggested the Council may want to pass a resolution once again identifying its interest and concern for the YMCA. Over the past three years, several members of this Council have hardly endorsed the YMCA and its location in our community. This resolution iden- tifies and separates the various elements we would both like to achieve. Mr. Kelley said he was at the same meeting and there was some confu- sion and concern by members of the Y as to the thoughts and feelings of Council relative to them coming to Leesburg. This resolution should answer their concerns. Aye: Councilmembers Curry, Kelley, Leach, Pelkey, Tolbert, Williams and Mayor Sevila Nay: None The Mayor requested that it be stated on the resolution that it was adopted unanimously as statment of policy for the Y. 87-132 - RESOLUTION - MAKING AN APPOINTMENT TO THE LEESBURG BOARD OF ARCHITECTURAL REVIEW On motion by Mr. Williams, seconded by Mr. Kelley, the following resolu- tion was proposed and unanimously adopted: WHEREAS, B. Calloway Jones' term as a member of the Leesburg Board of Architectural Review will expire on June 30, 1987: THEREFORE, RESOLVED by the Council of the Town of Leesburg in Virginia as follows: B. Calloway Jones is reappointed to the Leesburg Board of Architectural Review for a term ending June 30, 1990. Mr. Williams said that Mr. Jones has performed admirably on the Board of Architectural Review as have the other members. He said he was pleased to hear Mr. Jones would accept another term. 110 MINUTES OF REGULAR MEETING OF LEESBURG TOWN COUNCIL, June 24, 1987 Aye: Councilmembers Curry, Kelley, Leach, Pelkey, Tolbert, Williams and Mayor Sevila Nay: None 87-133 - RESOLUTION - MAKING APPOINTMENTS TO THE CABLE TELEVISION ADVISORY COMMISSION On a motion by Mr. Williams, seconded by Mr. Tolbert, the following resolution was proposed and unanimously adopted: WHEREAS, all members' terms on the Cable Television Advisory Commission will expire on June 30, 1987: THEREFORE, RESOLVED by the Council of the Town of Leesburg in Virginia as follows: SECTION I. The following members are reappointed to the Cable Televi- sion Advisory Commission by the Town Council for terms ending June 30, 1991: John W. Pumphrey, III Terry Jones Alvin Dodson SECTION II. The consent of the Town Council is given to Prime Cable of Leesburg's appointments to the Cable Television Advisory Commission for terms ending June 30, 1991, as follows: Richard Herndon Paul E. Smith SECTION III. The above appointments shall become effective July 1, 1987. Mr. Kelley said here are five good people that have served very admi- rably on a Board or Commission of the town and we are happy to see their willingness to serve. Mayor Sevila said he has served with all these people on this Commis- sion and personally knows all of them and is in support of the reappoint- ment of them. He complimented Terry Jones and said Mr. Jones was really enjoying himself on this Commission. He said Prime Cable is within 50 subscribers of having 3,000 which is 62% and which exceeds a northern Vir- ginia average of 51%. He mentioned that a question had come up as to why the Council meetings have not been televised recently. Tonight makes three out of the last four meetings they have missed. The Mayor suggested to Mr. Minor that he write a letter to Prime Cable asking them for an official explanation. The Mayor said they have fallen short of their requirements. He said they do not have a local manager here and it is not required. Mr. Williams suggested that when Mr. Minor writes this letter that we ask the cable television if they would be interested in recording the Bluemont Sunday night concert series for distribution over the cable. He said for the number of people that attend - there is probably an equal number that would like to attend and simply cannot. The Mayor said there are a lot of activities in the community that we think are worthy of being televised unfortunately manpower and expense seem to be the limiting factor there and the overall attitude on the part of Prime is that they will meet the minimum requirements. There was consider- able discussion about the franchise with Prime Cable. Aye: Councilmembers Curry, Kelley, Leach, Pelkey, Tolbert, Williams and Mayor Sevila Nay: None 111 MINUTES OF REGULAR MEETING OF LEESBURG TOWN COUNCIL, June 24, 1987 87-134 - RESOLUTION - ACCEPTING AND AUTHORIZING ENDORSEMENT OF A VIRGINIA WATER CONTROL BOARD "SPECIAL ORDER" On motion made by Mr. Williams, seconded by Mr. Kelley, the following resolution was proposed and unanimously adopted: WHEREAS, the Virginia Water Control Board has issued a "Special Consent Order" to the Town of Leesburg for compliance with appendices A and B of a modified NPDES Permit No. VA0021377 to be issued upon completion of re- quired public notice and public response; and WHEREAS, the modified NPDES Permit is being issued in compliance with the provisions of the Federal Water Pollution Control Act and pursuant to the State Water Control Law and regulations adopted pursuant thereto; and WHEREAS, this action is consistent with the Town of Leesburg's Wastewater Management Facilities Plan Step I, Section 201, as approved by the Leesburg Town Council by Resolution No. 80-32: THEREFORE, RESOLVED by the Council of the Town of Leesburg in Virginia as follows: The Town Manager is hereby authorized to endorse the "Special Order" on behalf of the Leesburg Town Council and to approve funds for advertisement of public notice for modification of NPDES Permit No. VA0021377. Aye: Councilmember Curry, Kelley, Leach, Pelkey, Tolbert, Williams and Mayor Sevila Nay: None NEW BUSINESS: 87-135 - RESOLUTION - AUTHORIZING AN AGREEMENT, APPROVING WATER AND SEWER EXTENSION PERMITS AND APPROVING A LETTER OF CREDIT FOR THE LEESBURG AIRPARK BUSINESS CENTER, BUILDING "F" IMPROVEMENTS On motion by Mr. Williams, seconded by Mr. Kelley, the following resolu- tion was unanimously adopted: RESOLVED by the Council of the Town of Leesburg in Virginia as follows: SECTION I. The manager shall execute the contract for public improve- ments shown on the plans approved by the Director of Engineering for the Leesburg Airpark Business Center, Building "F" improvements. SECTION II. The extension of municipal water and sewer works for the Leesburg Airpark Business Center, Building "F" is approved in accordance with Sections 15-9 and 19-18 of the Town code. SECTION II. An irrevocable bank letter of credit in a form approved by the town attorney from The Washington Bank of Falls Church, Virginia, in the amount of $35,000 is approved as security to guarantee installation of the public improvements shown on plans approved by the Director of Engineer- ing for Leesburg Airpark Business Center, Building "F" improvements. Aye: Councilmember Curry, Kelley, Leach, Pelkey, Tolbert, Williams and Mayor Sevila Nay: None On motion by Mr. Williams, seconded by Mr. Pelkey the meeting was ad- journed. Mayor A_ , Clerk o Council