HomeMy Public PortalAbout1987_07_22 123
• MINUTES OF THE REGULAR MEETING OF THE LEESBURG TOWN COUNCIL, JULY 22, 1987
A regular meeting of the Leesburg Town Council was held in the Council
Chambers, 10 Loudoun Street, SW, Leesburg, Virginia on July 22, 1987 at
7:30 p.m. The meeting was called to order by Mayor Robert E. Sevila with
the invocation given by Mr. Tolbert, followed by the Salute to the Flag led
by Mr. Leach. Present were Mayor Robert E. Sevila, Councilmembers Arl
Curry, Brian Kelley, Hunter Leach, and John Tolbert. Absent were Jerry
Pelkey and Charles Williams. Staff members present were Town Manager,
Jeffrey Minor; Director of Finance, Paul York; Director of Engineering and
Public Works, Tom Mason; Director of Planning, Zoning and Development,
Martha-Mason Semmes and Town Attorney, George Martin.
On a motion by Mr. Kelley and seconded by Mr. Leach, the minutes of
the special meeting of February 3, 1987 were approved with a correction
noted in Section II changing the balance from $177,500 to $166,500.
Aye: Councilmembers Curry, Kelley, Leach and Tolbert
Abstain: Mayor Sevila
Absent: Councilmembers Pelkey and Williams
PETITIONERS
Doug Rowell, resident of 1205 Bradfield Drive, SW, thanked the town
for their support of Little League Baseball. He mentioned that possibly
three teams could move on to state competition. He briefly said that WAGE
would be broadcasting the schedule for those interested in attending any of
the games.
COUNCILMEMBER COMMENTS
•
There were no comments by any of the Councilmembers present.
MAYOR'S REPORT -
The -Mayor attended a meeting concerning the toll road. This was a
public meeting regarding the location of this road, presented by VDOT and
Bartolemeu, the consultants for VDOT and the county. The town is working
on getting a Leesburg termination for this-road. The consultants
apparently favor the terminus at the bypass, however, the plans still show
alternatives for this terminus. The final decision should be made this
fall.
Mr. Kelley stated that when the dedication for right of way is made,
there is a possibility for a dedication of light rail which could be
extended to Leesburg. One of the biggest single factors in determining the
terminus of the road 'will be theagreementbetween the town and the county
on the alignment of this terminus.
Mayor Sevila went on to say that they had met with developers concern-
ing an alternate library site for Leesburg. There was a very useful
exchange between the developerandmembers present which should be helpful
in determining the final site: - - ' •
MANAGER'S REPORT
Highlighting the activity report, Mr. Minor stated that Keith
Kirschnick met today with officials from Richmond America and said there
was progress on the Carrvale wall and that this- wall will- be demolished and
suitable landscaping put into place very shortly. The paving work around
town is underway and almost complete.
The Historic District parking•feeris adding money:to the treasury at a
slow, but steady pace.
The building at .the Wastewater Treatment-plant was occupied by Mr:
Shoemaker and his staff recently. The facility is impressive and will be a
very efficient workplace. Bonnie Timbers of Berryville, a former employee
of the Geological Survey has accepted the position as Administrative
Assistant for Mr. Shoemaker.
124
MINUTES OF THE JULY 22, 1987 MEETING
The Leesburg Toyota Development plan is shaping up favorably. Several
negotiations with VDOT and the developer have resulted in cooperation which
will save everyone money in the long run.
The second copy of the Hanna-Weber contract was received by the town
on Monday. This newest addition does respond to the suggestions that were
covered in committee.
Mr. Kelley asked that if there is going to be a surplus in the road
paving fund, that perhaps the Public Works Department could take a look at
the hill at the corner of Loudoun and King Streets and fix the ripple
effect that is presently there.
Mayor Sevila passed on a questionnaire from the National Trust for
Historic Preservation which relates to the National Main Street Program.
It asks about efforts for revitalization of the downtown area and how this
has affected the retail population. He also received a letter from
Governor Balile- soffice regarding the town's nominations to the Emergency
Response Advisory Council. At this time they cannot honor these nomina-
tions but are asking that they may keep them on file and use them in the
future when vacancies occur.
LEGISLATION
On a motion by Mr.Kelley and seconded by Mr. Tolbert, it was proposed
that the following resolutions be considered consent items and be
unanimously adopted:
87-143 - RESOLUTION - AUTHORIZING LEASE OF THE STEPHEN DONALDSON SILVER-
SMITH SHOP, 14 LOUDOUN STREET, SSW TO RETROSPECT
LOUDOUN ARTISANS, INC.
WHEREAS, the current lease of the Log Cabin to Retrospect Loudoun
Artisans, Inc. expires July 31, 1987; and
WHEREAS, this Council desires to extend the lease for an additional
one year term, subject to a renegotiated rental rate; and
WHEREAS, this Council further desires to publicly rebid the lease of
this important historic structure at the termination of the new lease term:
THEREFORE, RESOLVED by the Council of the Town of Leesburg in Virginia
as follows:
SECTION I. The manager shall enter into a one year lease with Retro-
spect Loudoun Artisans, Inc. , on behalf of the town, for the Stephen
Donaldson Silversmith Shop at 14 Loudoun Street, SW, beginning August 1,
1987, at a monthly rental of $350.00, and with terms and conditions in
accordance with the current lease.
SECTION II. The manager is further directed to prepare, by March,
•
1988, lease and franchise documents for review and approval by this Council
to publicly rebid the lease for the Stephen Donaldson Silversmith Shop.
87-144 - RESOLUTION = APPROVING A PLAT OF CORRECTION FOR PHASE Is
SECTION 2 FOXRIDGE SUBDIVISION
WHEREAS, Section 13-59(e) of the Subdivision and Land Development
Regulations requires Town Council approval of cluster subdivisions; and
WHEREAS, the final plat for Phase 1, Section 2, of the Foxridge Sub-
division, approved by Council Resolution No. 86-205 on September 24, 1986,
did not include adequate yard requirements; and
WHEREAS, a plat of correction for Phase I, Section 2 that includes
adequate yard requirements has been submitted for approval:
125
MINUTES OF THE JULY 22, 1987 MEETING
THEREFORE, RESOLVED by the Council of the Town of Leesburg in Virginia
as follows:
The plat of correction for Phase 1, Section 2, Foxridge Subdivision
prepared by Dewberry & Davis and dated June 19, -1987 is approved.
87-145 - RESOLUTIONS - AWARDING CONTRACTS FOR-CHEMICAL SUPPLIES FOR
FY 88
RESOLVED by the Council of the Town of Leesburg in Virginia as
follows:
The manager shall enter into contracts for the purchase of chemical
supplies with the suppliers and at the prices shown below:
Chemical Vendor Price
Chlorine Van Rodgers & Waters $500.00 ton
Sodium Hypochlorite Prillaman Chemicals 0.779 gal
Calcim Hypochlorite Prillaman Chemicals 104.00 cwt
Hydrofluosilicic Acid Prillaman Chemicals 7.80 cwt
Hydrated Lime Prillaman Chemicals 116.60 ton
Potassium Permanganate Prillaman Chemicals 118.80 cwt
Ferric Chloride R.A. Steel Chemicals 204.07 ton
Sodium Chlorite Prillaman Chemicals 108.00 cwt
Carbon Calgon Chemicals 50.06 cwt
87-146 - RESOLUTION - AUTHORIZING AN AGREEMENT, APPROVING PERMITS AND
APPROVING A LETTER OF CREDIT FOR THE POTOMAC
CROSSING PLANNED DEVELOPMENT, SECTION II
RESOLVED, by the Council of the Town of Leesburg in Virginia as
follows:
SECTION I. The manager shall execute on behalf of the town an
agreement (Form PC-2) with Gary P. Grimm, Inc. of Fairfax, Virginia for
installation of public improvements shown on the plans approved by the
Director of Engineering and Public Works for the Potomac Crossing Planned
Development Section II.
SECTION II. An irrevocable bank letter of credit in a form approved
by the town attorney from the United Savings Bank of Vienna, Virginia in
the amount of $403,500.00 is approved as security to guarantee installation
of the public improvements shown on plans approved by the Director of
Engineering and Public Works for the Potomac Crossing Planned Development,
Section II_
87-147 - RESOLUTION - RECEIVING AND REFERRING THE APPLICATION OF BRUCE
BROWNELL FOR REVISION OF THE ZONING DISTRICT MAP TO
THE PLANNING COMMISSION FOR PUBLIC HEARING UNDER
CHAPTER 11, TITLE 15.1 OF THE CODE OF VIRGINIA, AS
AMENDED
RESOLVED by the Council of the Town of Leesburg in Virginia as
follows:
The application of Bruce Brownell for revision of the zoning district
map, assigned No. #ZM-92, to rezone eight acres from County R-1 to Town R-1
is received and referred to the Planning Commission for public hearing and
recommendation under Chapter 11, Title 15.1 of the Code of Virginia, as
amended.
Aye: Councilmembers Curry, Kelley, Leach, Tolbert and Mayor Sevila
Nay: None
Absent: Councilmembers Pelkey and Williams
126
MINUTES OF THE JULY 22, 1987 MEETING
On a motion by Mr. Curry and seconded by Mr. Kelley it was proposed
that the following resolution be considered and adopted as follows:
87-148 _ RESOLUTION - AUTHORIZING AN ARCHITECTURAL SERVICES CONTRACT WITH
HANNO WEBER AND ASSOCIATES FOR THE TOWN'S MUNICIPAL
GOVERNMENT CENTER/PARKING STRUCTURE COMPLEX
WHEREAS, Leesburg's adopted town plan calls for the redevelopment of
the downtown municipal parking lot into a new town office/council chambers
and parking structure complex; and
WHEREAS, this project was included in the last two adopted Capital
Improvement Programs; and
WHEREAS, a consulting report prepared,by the international planning
and engineering firm, Wilbur Smith and Associates, identified an existing
downtown parking deficit of 140 long-term spaces and estimated a deficit of
289 long-term spaces and 24 short-term spaces by 1991; and
WHEREAS, the Wilbur Smith and Associate's report recommendsa 311
space, three level parking structure to be constructed on municipally owned
property downtown, as well as conversion of the Liberty Street Shop_ _
property to a 120 space gravelled facility; and n.
WHEREAS, a public hearing was held on the Wilbur Smith and Associates
report on November 19, 1986; and
WHEREAS, the present 4,700 square-foot town office, a former auto-
mobile showroom and garage, was placed in use as the town office in 1969,
when the town's population was under 4,800 residents; and
WHEREAS, administrative and legislative space requirements for the
town are estimated to exceed 28,000 square feet by 1995; and
r.
WHEREAS, departments previously headquartered in the town office are
now divided among four separate._locations; and
WHEREAS, this Council accepted a $34,100 grant from the National
Endowment for the Arts to sponsor a design competition to attract entries
from across the nation to provide alternative design solutions to the
town's parking structure and municipal office space needs within the
context of the town's historic district; and
WHEREAS, the design program for the competition was reviewed and
adopted by this Council; and
WHEREAS, the design competition jury, which included three award
winning, nationally recognized architects and an historic preservation
specialist, selected the design submitted by Hanno Weber and Associates of
Chicago, Illinois, as the first place entry, giving this firm exclusive
negotiating rights with the town for a design, contract; and
WHEREAS, the winning design and other award. winners were on public
display in the Council Chambers for six days; and
WHEREAS, Hanno Weber made two presentations before,the public to
describe the design concepts. of his winning entry; and
WHEREAS, the architectural services contract will include schematic
design for Loudoun Street retail/office infill development to appropriately
screen the Loudoun Street elevation of the parking structure, generate
additional revenue to fund the project, and better compliment the .Historic
Log Cabin and other structures along Loudoun Street; and
WHEREAS, the proposed contract will permit refinement of the
elevations for subsequent review by this Council; and
127
MINUTES OF THE JULY 22, 1987 MEETING
WHEREAS, this Council concurs with the competition judges that this
design will provide a landmark quality municipal center for Leesburg's
administrative and legislative functions compatible with the diverse
architecture of the historic district, the site of Leesburg's government
since its incorporation in 1758; and
WHEREAS, the adopted budget for FY 88 appropriated $6.2 million for
this project:
THEREFORE, RESOLVED by the Council of the Town of Leesburg in Virginia
as follows:
The manager is authorized and directed to execute a lump sum contract
in the amount of $505,000 plus expenses for architectural services
including schematic design, design development, construction documents, as
well as construction bid and interior design services for the downtown
municipal government center/parking structure complex, in the form
transmitted to the Council on July 20, 1987, subject to any technical
revisions required by the town attorney.
Mayor Sevila asked Mr. Minor to give an executive summary of this
contract. He reported that it was felt that the historic element of this
project be documented in legislative form. The jury unanimously recom-
mended Hanno Weber after three days of deliberations. Mr. Weber has been
to Leesburg twice to make public presentations and to walk the Council
through his design concept. The design objectives of the Council and town
were discussed at the committee level. The scope of services was also
discussed with Mr. Weber. He submitted a contract and staff addressed
their concerns with the contract. After further discussion with Mr. Weber,
the concerns were addressed and the present contract was submitted. Some
important things added to the contract were the Loudoun Street elevation,
allowing space for retail buildings; making sure that there are design
alternatives; revision of the construction schedule; consulting for the
project; and errors and omissions insurance.
Mayor Sevila asked whether this was a lump sum contract or a phased
one. Mr. Minor said it is lump sum, however if services beyond the scope
of the contract are required, there would be increases in this sum. There
will be items that arise that will require additional consulting services.
Mr. Kelley said that he has always been supportive of the new
municipal office but not of the parking structure. Because of this he will
have to vote against this.
Aye: Councilmembers Curry, Leach, Tolbert and Mayor Sevila -
Nay: Councilmember Kelley
- Absent: Councilmembers Pelkey and Williams - -
Mayor Sevila asked that Mr. Tolbert chair the discussion of the vote
on the next items since he has a conflict of interest with it.
On a motion by Mr. Kelley and seconded by Mr. Curry, the following
resolution -was proposed and adopted as follows:
87-149 - RESOLUTION - AUTHORIZING A CONTRACT WITH COMMONWEALTH PETROLEUM
FOR THE PROCUREMENT OF PETROLEUM PRODUCTS
WHEREAS, on May 15, 1987, bids were received from petroleum product
vendors to supply the town with #2 fuel oil, #2 diesel fuel, regular gaso-
line and unleaded gasoline; and
WHEREAS, of the bids received, Commonwealth Petroleum of Middleburg,
Virginia was the lowest responsible bidder:
THEREFORE, RESOLVED by the Council of the Town of Leesburg in Virginia
as follows: -
128
MINUTES OF THE JULY 22, 1987 MEETING •
SECTION I. The manager is authorized to execute a contract with
Commonwealth Petroleum to supply the town with petroleum products from
August'1, 1987 to July 31, 1988.
•
SECTION II. The contract provides for a one-year'renewal at the
option of the town upon expiration of the one-year contract on July 31,
1988.
Director of Finance Paul York said that the County had investigated
Commonwealth Petroleum who was the lowest bidder for this service-to both
the town and the county. The county has since approved their contract with
Commonwealth and there is no reason why the town should not approve their
contract either. All bid specifications and 'requirements were met and
there is no -reason to 'delay this-any furthet: •
Aye: Councilmembers Curry, Kelley, Leach and Tolbert
Abstain: ' "Mayor Sevila '
Absent: Councilmembers Pelkey and Williams
On a motion by Mr. Kelley and seconded by Mr. Leach, the following
resolution was proposed and adopted as follows: •
87-150'- RESOLUTION - INITIATING AMENDMENTS TO-THE SUBDIVISION AND LAND
DEVELOPMENT REGULATIONS REGARDING THE DEVELOPMENT
REVIEW PROCESS
WHEREAS, the Town Council has determined that revisions to the Sub-
division and Land Development Regulations are necessary in order to improve
the standards for the review and approval of subdivisions and development
plans within the Town of Leesburg; and
WHEREAS, the town staff has met with representatives of the Northern
Virginia development community to solicit their comments on the Subdivision
and Land Development Regulations; and
WHEREAS, it is the intent of this Council to establish an effective
and efficient development review process:
THEREFORE, RESOLVED by the Council of the Town of Leesburg•in Virginia
as follows:
SECTION I. The draft amendments to the Subdivision and Land Develop-
ment Regulations dated July 17, 1987, regarding the development review
process, are hereby initiated.
SECTION II. A public hearing at which persons affected by or
interested in these amendments may appear and present their views shall be
held beginning at 7:30 p.m. or as soon thereafter as the matter may be
reached on September 23, 1987 in the Council Chambers, 10 Loudoun Street,
SW, Leesburg, Virginia, and in compliance with Section-15.1-431 of the Code
of Virginia this hearing shall be a joint public hearing of both the
Planning Commission and Council. The Clerk shall give notice of this
hearing and the Council's intention to adopt these amendments on September
3 and 10, 1987 and advise the Planning Commission of the purposes, time and
date of the hearing.
SECTION III. Proper public notice shall be given indicating that the
adoption of these regulations will result in establishing a revised fee
schedule for certain plans.
SECTION IV. The Planning Commission shall report its recommendation
to the Town Council on the proposed amendments within 30 days of the public
hearing.
Mr. Curry was concerned about the timing of the final decision
requested by the Planning Commission.
129
MINUTES OF THE JULY 22, 1987 MEETING
Mr. Minor stated that the Planning Commission would have ample
time to review these amendments and that the 30 day time frame would only
be after the public hearing. -
Aye: Councilmembers Curry, Kelley, Leach, Tolbert and -Mayor Sevila
Absent: Councilmembers Pelkey and Williams
NEW BUSINESS
I On a motion by Mr. Kelley and seconded by Mr. Tolbert, the following
resolution was proposed and adopted as follows: - -
87-151 - RESOLUTION - AUTHORIZING AN AGREEMENT AND APPROVING A PERFORMANCE
BOND AND WATER AND SEWER EXTENSION PERMITS FOR
ROXBORO SUBDIVISION, SECTIONS 2 AND 3 - -
RESOLVED, by the Council of the Town of Leesburg in Virginia as
follows:
SECTION I. The manager shall execute the contractfor public improve-
ments (PC-2) with Roxboro Chase Limited Partnership shown on the plans
approved by the Director of Engineering for Roxboro Subdivision,. Sections 2
and 3. - -
SECTION II. The extension of municipal water and sewer works for
Roxboro Subdivision, Sections 2 and 3 are approved in accordance with
Sections 15-9 and 19-18 of the Town Code.
SECTION III. An irrevocable bank letter of credit in a form approved
by the Town Attorney from United Savings Bank in Vienna, Virginia in the
amount of $402,000 is approved as security to guarantee installation of the
public improvements shown on plans approved by the Director of Engineering
for Roxboro Subdivision, Sections 2 and 3.
Aye: Councilmembers Curry, Kelley, Leach, Tolbert and Mayor Sevila
Absent: Councilmembers Pelkey and Williams
On a motion by Mr. Kelley and seconded by Mr. Tolbert, it was
recommended that the resolution authorizing an agreement, approving a per-
formance guarantee for installation of public improvements and approving
water and sewer extensions for Section 3, Foxridge Subdivision be proposed
and adopted by Council.
Mr. Curry stated that he was not familiar with this and made the
motion that this be referred back to the Finance and Administration and
Utility and Public Works Committees for further consideration. The motion
was seconded by Mr. Leach.
Aye: Councilmembers Curry, Kelley, Leach, Tolbert and Mayor Sevila
Absent: Councilmembers Pelkey and Williams
On a motion by Mr. Kelley and seconded by Mr. Tolbert, the following
resolution was proposed and adopted as follows:
87-152 - RESOLUTION - AUTHORIZING AN AGREEMENT, APPROVING A PERFORMANCE
GUARANTEE FOR INSTALLATION OF PUBLIC IMPROVEMENTS AND
APPROVING WATER AND SEWER EXTENSIONS FOR BATTLEFIELD
PARKWAY PHASE I, FIELDSTONE AT EXETER
RESOLVED by the Council of the Town of Leesburg in Virginia as
follows:
SECTION I. The manager is authorized to execute on behalf of the Town
an agreement (Form PC-2) with Pulte Home Corporation of McLean, Virginia
for installation of public improvements shown on the plans approved by the
Director of Engineering and Public Works for Battlefield Parkway Phase I.
130
MINUTES OF THE JULY 22, 1987 MEETING
SECTION II. The extension of municipal water and sewer works for
Battlefield Parkway Phase I is approved in accordance with Section 15-9 and
19-18 of the Town Code.
SECTION III. An irrevocable bank letter of credit in a form approved
by the town attorney from First American Bank of Virginia in the amount of
$847,522 is approved as security to guarantee installation of the public
improvements shown on plans approved by the Director of Engineering and
Public Works for Battlefield Parkway, Phase I.
' Mr. Curry asked if this amount- was adequate -to cover the required
improvements. Mr. Mason responded that yes, it was:
Aye: Councilmembers Curry, ,Kelley, Leach, Tolbert and Mayor Sevila
Absent: Councilmembers Pelkey and Williams
' Mr. Minor stated that he wanted to thank the Council, on behalf of
the town employees, for their willingness to provide the staff with new
quarters through their support of the new municipal office building
complex.
Mayor Sevila, on behalf of Council, thanked staff for their expertise
in the entire design competition and finalization of the contract for this
municipal center.
The motion was made and duly seconded to adjourn this meeting.
Mayor
Clerk of uncil