HomeMy Public PortalAbout1987_08_26 153
CM3.
MINUTES OF THE REGULAR MEETING OF THE LEESBURG TOWN COUNCIL,
AUGUST 26, 1987
A regular meeting of the Leesbiig.-Town Council was held in the
Council Chambers, 10 Loudoun Street',"SW;cLeesburg, Virginia on August
26, 1987 at 7:30 p.m. The meeting was called to order by Mayor Robert
E. Sevila,with the invocation given'<by :M1. Tolbert and the Salute to the
Flag led by William Webb. Present were' Mayor Robert E. Sevila, Council-
members Arl Curry, Brian Kelley, Hunter -Leach, John Tolbert, Jr., and
Charles Williams. Staff members present:were Town Manager, Jeffrey H.
Minor; Assistant Town Manager, Steven .Brown; Director of Finance, Paul
York; Director of Engineering and.•Public Works, Tom Mason; Director of
Zoning, Planning and Development; :Martha Mason-Semmes and Town Attorney,
George Martin. .
On a motion by John Tolbert and seconded by Brian Kelley, it was
I recommended that the minutes of the special meeting of August 4, 1987 be
approved as submitted.
Aye: Councilmembers Curry, Kelley, Leach, Tolbert, Williams and
Mayor Sevila
Nay: None ,
PETITIONERS :,i : ' '- "
Sandra Carlson resident of '1105.Nidcels Place, SW, addressed
Council regarding the Planning 'Commission'sapproval of the Greenway
concept plan as presented by RichmondAmerican.Homes. This development
calls for 160 acres on the western side of Route 15 to be used for
single-family homes, along with townhouses, a bed and breakfast, and
some adjacent small shops. It has a 15 acre tract that could be
dedicated to the town for use for a- school site. One of the main
concerns regarding this development isI.the Nickels Drive cul-de-sac.
The fact that there is a 1200 foot cul-de-sac proposed, which is not
IIideal for rescue vehicle access, is a pioblem. The Planning Commission
unanimously approved the plan as it^was,:presented. Mrs. Carlson asked
that the Council reconsider this and'put;it back on the committee level
for further consideration.
',. - ,
Mr. Curry clarified the prodess' of• the Planning Commission/Council
approval of development plans. - '-
Bill Webb, a member of the Planning Commission, stated that the
Commission cannot stop development. He went on to try to explain the
processes used by the Planning Commission to try to come to some of
their decisions. He spoke on behalf of several developers who worked
closely with both the commission and the citizens to address concerns on
both sides. He reiterated, that, regarding the Bradfield Drive extension,
the Planning Commission did have :restrictions on construction traffic to
benefit the peace that the neighborhood was used to. Quotes from the
agreement were read.
John Groschan,resident of:5141Dry Mill- Road and member of the
Planning Commission, felt it necessary to address Council to again
reiterate the way in which the•'developer and the citizens interacted on
this particular development. H&'felt' that the responsible way in which
the groups interacted was a positive factor. The wording, however, was
changed in the final motion. This was-,done to protect the rights of the
Council to make decisions on traffic within• the town of Leesburg. He
also -suggested that Council have bettef communications with the
Commission to discover why certain decisions may have been made.
E .
Doug Rowell, resident of 1205 Bradfield Drive, feels that what is
said and what is done can sometimes be two different things. The
situation could have been avoided if there had not been the lack of
communication. He went on to mention that the citizens still want to
have the construction traffic off, Bradfield Drive during the
construction period and, secondly, when the roads are opened that traffic
in the area be minimized. The citizens would also like to have a
meeting with staff regarding the agreements concerning this development.
J
154
MINUTES OF THE AUGUST 26, 1987 MEETING
Hubbard Turner, resident of 1107 Bradfield Drive, is concerned
about the progress of the development-within the town. The impact of
the road extensions, new roadways and development will produce even more
major traffic problems within the town. Can't some of the development
be put on hold until the transportation problems are addressed? Even
though the staff is dedicating long hours to this, there will be
monumental problems if the development continues at this rate. How can
safety factors be addressed when the transportation system is
overloaded? It is essential that the citizens be allowed to have their
input and try and protect their neighborhood and lifestyle.
Patty Muir, resident of 1108 Bradfield Drive, mainly stated that
the Bradfield Drive neighbors did not want the Council, Staff and
Commission to think that they were not doing their job. All of these
people have been overloaded with work with the present development boom.
However, the people do still have a voice in what they have to live
with. They are not saying that they do not want development, but they
do want their concerns to be heard.
COUNCILMEMBER COMMENTS
Arl Curry reported on the Planning Commission hearing of last
Thursday. There were two public hearings, one on ZM-88, DeHart, to
change the zoning on Memorial Drive. Several Cornwall Street residents
are against this rezoning. The other hearing was on the addition of the
Heritage Hall Nursing Home. This would affect the parking area in the
rear of the home and move more-to the front by Morven Park Road. This
was opposed by the surrounding neighbors.
Mayor Sevila reported that August Court Days were again a superb
success. Also, the Cable Television Commission is working on a more
aggressive local origination program. They hope to make a presentation
to Council in the near future. He also stated that the recent influx of
public comment on the development issues must be addressed. Every
action by Council, Staff and Commission members cannot be fully
explained or justified. There is a near crisis state in development in
the area, unfortunately, through state and federal law, this cannot be
stopped. The local governments are limited in how they can control the
development of private property. Yes, the citizens have a right to be
concerned and a right to express that concern. These concerns will also
be addressed as best they can within the legal limits of the governing
laws. Unfortunately, the final developments do not always address every
citizen concern.
MANAGER'S REPORT
The Virginia Municipal League will hold its conference in
Alexandria in September. Literature will ,be sent to Council shortly on
this.
Staff is producing a public facilities manual that will set out
specific guidelines for the developers. A request for proposal on this
document will be sent out in late September to ask for an engineering
firm to assist staff in the final'production of this document.
The gasoline contamination in-the-Catoctin Circle area is being
addressed by the town's consultant. Through soil probing it is hoped
that the problem should be identified and cleared up within the near
future. Several government agencies are involved in solving this
problem.
LEGISLATION
On a motion by Mr. Kelley and seconded by Mr. Tolbert, the
following resolutions were proposed as consent items and unanimously
adopted:
1 155
MINUTES OF THE AUGUST 26, 1987 MEETING
87-181 - RESOLUTION - MAKING A REDUCTION IN THE PERFORMANCE GUARANTEE
FOR PUBLIC IMPROVEMENTS INSTALLATION FOR LEESBURG
AIRPARK CENTER
WHEREAS, the Town's Director of Engineering and Public Works has
reviewed public improvments installed to date in the Leesburg Airpark
Center Development and certifies that the value of work performed is
$463,565.00; and
i II WHEREAS, a letter of credit from Washington Bank of Falls Church,
Virginia in the amount of $1,000,000.00 has been provided by the
developer and approved by Council to. guarantee installation of public
improvements in the Leesburg Airpark Center Development:
THEREFORE, RESOLVED by the Council of the Town of Leesburg in
Virginia as follows:
SECTION I. The letter of credit from Washington Bank in the amount
of $1,000,000.00 is reduced to $536,435.00.
SECTION II. The Town Manager shall notify the developer that
liability for letter of credit funds has been reduced as outlined in
Section I of this resolution, and that this reduction does not -.
constitute acceptance of public improvements by the Town or relieve the
developer of responsibilities outlined in the contract for public
improvements for the Leesburg Airpark Center.
87-182 - RESOLUTION - MAKING A REDUCTION--IN THE PERFORMANCE GUARANTEE
FOR PUBLIC-IMPROVEMENTS INSTALLATION FOR BELLE-
MEADE FARMS,
WHEREAS, the Town's Director of Engineering and Public Works has
reviewed public improvements installed to date in the Bellemeade Farms
Development and certifies that the value of work performed is $192,000;
and
WHEREAS, a letter of credit from First American Bank of McLean,
Virginia in the amount of $240,000 has-been provided by the developer
and approved by Council to guarantee installation of public improve-
ments in the Bellemeade Farms Development:
THEREFORE, RESOLVED by the Council of the Town of Leesburg in
Virginia as follows:
SECTION I. The letter of credit from First American Bank in the
amount of $240,000 is reduced to $48,000.
SECTION II. The Town Manager shall notify the developer that
liability for letter of credit funds has been reduced as outlined in
Section I of this resolution, and that this reduction does not
constitute acceptance of public improvements by the Town or relieve the
developer of responsibilities outlined in the contract for public
improvements for the Bellemeade Farms Development.
87-183 —RESOLUTION - MAKING A REDUCTION IN THE PERFORMANCE GUARANTEE
FOR PUBLIC IMPROVEMENTS FOR CATOCTIN VIEW SUB-
DIVISION
WHEREAS, the Town's Director of Engineering and Public Works has
reviewed public improvements installed since the last bond reduction on
September 10, 1986 in the Catoctin View Subdivision and certifies that
the value of work performed is $45,422.00; and
WHEREAS, a letter of credit from Suburban Bank of Maryland, in the
amount of $101,260.00 has been provided by the developer and approved by
Council to guarantee installation of public improvements in the
Catoctin View Subdivision; and
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MINUTES OF THE AUGUST 26, 1987 MEETING
WHEREAS, the current contract for public improvements with Capital
Investors Management Corporation, the developers of Catoctin View, and
the letter of credit expire on October 7, 1987:
THEREFORE, RESOLVED by the Council of the Town of Leesburg in
Virginia as follows:
SECTION ,I. The letter of credit from Suburban Bank in the amount
of $101,260.0.0 is reduced to $55,818:00. _;
SECTION II. The Town Manager _shalljnotify the developer that
liability for letter of credit funds has 'been reduced as outlined in
Section I _of this resolution, and that this reduction does not con-
stitute acceptance of public improvements by the Town or relieve the
developer of responsibilities outlined in the contract for public
improvements for the Catoctin View Subdivision.
SECTION III. The time limit in 'the contract for public
improvements is extended an addititronal> 6 months from October 7, 1987 to
.•
allow Capital Investors Management Corporation to complete the project.
SECTInN IV. A 6 month extension of the letter of credit from
Suburban Bank of. Maryland in the amount of $55,818.00 is approved.
87-184 - RESOLUTION - AUTHORIZING NOTICE OF PUBLIC HEARING FOR
VACATION OF PORTION OF LEE AVENUE ADJACENT TO
T—,
THE ROXBORO;SUBDIVISION
WHEREAS, an application by Trammell Crow Company has been submitted
for vacation of a portion of unimproved Lee Avenue in the Town of
Leesburg, comprising approximately.8,350 square feet and bounded by the
Roxboro Subdivision on the east, the.Leesburg Baptist Church on the
west, Davis Avenue on the north andtthe Leesburg Bypass on the south, as
shown on the boundary plat of the-proposed vacation dated March 1987 by
Christopher Consultants; and
WHEREAS, the applicant requestsrthat a hearing be held by the
Council of.the Town of Leesburg on ,said vacation:
THEREFORE, RESOLVED by the Council sof the Town of Leesburg in
Virginia as follows:
The Clerk of the Council is directed to publish a notice of
intention to vacate the above described street, pursuant to Section
15.1-364 of the 1950 Code of Virginia, as amended, in the Loudoun Times
Mirror on September 24, 1987, and10ctober 1, 1987, for public hearing on
October 7, 1987 at 7:30 p.m. in the Council Chambers, 10 Loudoun Street,
SW, Leesburg, Virginia.
Aye: Councilmembers Curry, Kelley, Leach, Tolbert, Williams and
Mayor Sevila
Nay: None
NEW BUSINESS _ .. � r �,
Mr. Minor summarized the amendment of the Town Code as follows:
For the first time the town is "ce;isidering site plan requirements for
sales trailers, payment of fees, standards for parking and location
requirements, removal guarantee,number of trailers permitted and
maintenance of these trailers. The existing regulations were extended
and liberally construed.
On a motion by Mr. Kelley and seconded by Mr. Tolbert, the
following ordinance was proposed and unanimously adopted:
157-
MINUTES OF THE AUGUST 26, 1987 MEETING
87-0-25 - ORDINANCE - AMENDING CHAPTER 18 OF THE TOWN CODE TO RE-
ESTABLISH REGULATIONS FOR STORAGE, CONSTRUCTION
AND SALES TRAILERS
WHEREAS, the town's present regulations covering trailers and
mobile office for use during new construction are inadequate to
properly control this activity; and
WHEREAS, regulations are necessary to permit mobile sales offices
for residential subdivisions:
THEREFORE, ORDAINED by the Council of the Town of Leesburg in
Virginia as follows:
SECTION I. Chapter 18, Trailers and Mobile Offices, is repealed
and replaced by a new Chapter 18, Storage, Construction and Sales
Trailers which shall read as follows: •
CHAPTER 18
STORAGE, CONSTRUCTION AND SALES TAILERS
Section 18-1. General.
This chapter authorizes and regulates the temporary use of mobile
offices, trailers or other structures for storage and servicing
construction sites -and as temporary sales offices for new residential
development. Construction and storage trailers only shall be permitted
for non-residential development unless otherwise authorized by this
Chapter.
Section 18-2. Definitions
The following -definitions shall apply in the interpretation and
enforcement of this chapter:
(1) "Trailers" shall mean any shed or portable structure, having a
floor area of 120 square feet or greater, designed and constructed for
movement on wheels. Trailers shall be pertinent and necessary to the
construction of the buildings or sale or lease of housing units on the
same lot or site as the trailer.
(2) "Storage trailer" shall mean any trailer used for the storage
of tools, apparatus or building equipment used for on-site construction
purposes.
(3) "Construction trailer" shall mean any trailer used as on-site
offices for meeting facilities for contractors or subcontractors.
(4) "Sales trailer" shall mean any trailer used as an office for
the sale or lease of on-site housing units.
(5) "Temporary office trailer" shall mean a trailer useddas a
temporary office by a public service agency during construction or
renovation of permanent office facilities. -
(6) "Public service agency" shall mean any public or semi-public
agency providing services directly to the public, including but not
limited to government agencies, -public utilities and hospitals.
Section 18-3. Permits required.
It shall be unlawful for any person to park a trailer anywhere
within the town without a permit issued by the town manager. A permit
may be issued for any period beginning no earlier than 30 days prior to
the commencement of actual construction of the project served by the
trailer and shall terminate no later than 20 days after completion of
construction to the project. Permits may be issued for a period not to
exceed 12 months. Permits may be extended by the town manager for one
additional period not to exceed 12 months.
138
AUGUST 26, 1987 MEETING
Section 18-4. Application and fees.
An application form supplied by .the town and completed by the
applicant must accompany all requests for the issuance of a trailer
permit. A processing fee shall be required at the time of submittal of
a trailer permit application. The fee required for each type of trailer
shall be as follows:
Storage trailer - $20.00
Construction trailer - $50.00
Sales trailer - $100.00
Section 18-5. Exemptions.
The town manager is authorized to issue a permit for a temporary
office trailer to a public service agency when uninterrupted public
service is necessary to promote public health, safety and welfare. This
permit shall be exempt from the requirements of Section 18-5 and any
other requirements of this Chapter deemed by the town manager to be
unnecessary to protect the public interest.
Section 18-6. Location requirements.
A site plan at a scale of not less than 1"=20' shall be submitted
with all permit applications indicating the location of the trailer,
proposed access to a public street, required parking and proposed water
and sewer connections, if applicable, and all proposed landscaping and
screening. Trailers shall be located in a manner which minimizes the
impact on adjacent properties. Efforts should be taken to minimize
storage and construction trailer visibility with natural and man-made
screening and by maximizing distances between trailers and public
roadways. Storage and construction trailers shall be located on the
same lot or property where a building or structure is being erected.
Sales trailers for residential subdivisions shall be located within the
recorded subdivision. The Land Development Official shall be
responsible for reviewing and approving all trailer site plans.
Section 18-7. Removal guarantee.
A cash guarantee shall -be required at the time a permit is issued
to ensure the removal of a trailer at expiration of the permit. The
amount of guarantee required for each type of trailer is as follows:
Storage trailer - $300.00
Construction trailer - $500.00
Sales trailer - $3,000.00
Failure to remove the trailer within the deadline or any extension
thereof shall cause the applicant to surrender the cash guarantee as
indemnification to the town for removal and storage of the trailer for a
period not to exceed 60 days. At the end of 60 days, the applicant
shall relinquish all title to the trailer to the town, which may dispose
of same in any manner it so determines.
Section 18-8. Number of trailers permitted.
Storage and construction trailers shall be limited to one per sub-
contractor and one for the general contractor per site. Sales trailers
are limited to one per subdivision or development.
Seciton 18-9. Access.
Storage and construction trailers shall renuire an approved
construction entrance to the trailer site; Sales trailers shall require
paved road access to the trailer constructed in accordance with approved
and bonded construction drawings.
Section 18-10. Security and maintenance.
The area immediately surrounding any sales trailer must be lighted
in a manner which would not create glare, nuisance or traffic hazards.
159
MINUTES OF THE AUGUST 26, 1987 MEETING
All trailers and the surrounding area shall be maintained in a clean and
safe condition.
Section 18-11. Parking requirements. - '
Storage trailers shall not require an associated parking lot or
spaces. Construction and sales trailers shall require an adjacent
gravel parking lot with a minimum of ten spaces per trailer constructed
in accordance with the site plan approved with the permit application.
Section 18-12. Water and sewer service.
Construction trailers shall provide portable toilet facilities and
bottled water. Sales trailers shall connect to municipal water and
sanitary sewer systems within six months of issuanceofa permit under
this chapter and permits shall be -required and fees paid in accordance
with Chapters 15 and 19 of the Town- Code. If water and sewer service is
not available during the first six months, portable toilet facilities
and bottled water shall be provided. If at the end of construction, the
connections are not used for a permanent structure, the permit holder
shall be responsible for returning such connections to their original
form. Storage trailers do not require connections to municipal water
and sewer systems or portable toilet facilities and bottled water.
Section 18-13. Trailers not to be used for living quarters.
No living quarters shall be maintained in a trailer for which a
permit is issued under this chapter.
SECTION II. This ordinance shall be in effect-upon its passage and
all ordinances and resolutions-in- conflict herewith are repealed.
SECTION III. Resolution No.- 87-154 authorizing a public hearing
is repealed.
Aye: Councilmembers Curry, Kelley, Leach, Tolbert, Williams and
Mayor Sevila
Nay: None
On a motion by Mr. Kelley and seconded by Mr. Leach, the following
ordinance was proposed and adopted as follows:
87-0-26 - ORDINANCE - AMENDING THE-LEESBURG ZONING ORDINANCE REGARDING
THE ESTABLISHMENT OF ZONING DISTRICTS AND USE
REGULATIONS, THE ESTABLISHMENT OF SIZE- AND
DIMENSION STANDARDS, AND THE POWERS AND DUTIES OF
THE COUNCIL;. BOARDS, COMMISSIONS AND ADMINIS-
TRATIVE OFFICIALS, ALSO KNOWN AS THE GENERAL
REGULATIONS
WHEREAS, an amendment of the Leesburg Zoning Ordinance to establish
new General Regulations within the Leesburg corporate limits was
initiated on August 27, 1986; and -
WHEREAS, the Leesburg Planning Commission held a public hearing on
the proposed General Regulations on November 6, 1986; and
WHEREAS, the Leesburg Planning Commission unanimously recommended
adoption of the -General Regulations on-May 21, 1987; and
WHEREAS, the Council held a public hearing on the General
Regulations on July -B, 1987; -and- • - --- -
WHEREAS, the Annexation Area Development Policies require the
consolidation of Town and County general regulations for the annexation
area; and
160
MINUTES OF THE AUGUST 26, 1987 MEETING
WHEREAS, the revision and consolidation of the Town general
regulations is necessary to promote public safety and welfare, to
facilitate the creation of a convenient, attractive and harmonious
community, and to protect property values:-
THEREFORE, ORDAINED by the Council of the Town of Leesburg in
Virginia as follows:
SECTION I. The Leesburg Zoning Ordinance is hereby amended by
adopting a new article entitled "Article 1A: Establishment of
Districts, Official Zoning Map and Use Regulations", as contained in the
text under this title submitted to Council on August 21, 1987.
•
SECTION II. The prior Article 1 of the Leesburg Zoning Ordinance
and prior Article 2 of the- Loudoun County Zoning Ordinance; as adopted
and administered by the Town of Leesburg inthe annexation area, and all
other prior ordinances in conflict are hereby repealed.
SECTION III. The Leesburg Zoning Ordinance is hereby amended
adopting a new article entitled "Article 18: Establishment of Zoning
District Size and Dimension Standards"; as contained•in the .text•undewr
this title submitted to Council on August 21, 1987.
SECTION IV. The prior Sections 2-1 through 2-6; and Section 2-9;
Sections 8-2-1 through 8-2-9; and Section 8-2-10(a) of the Leesburg
Zoning Ordinance; and prior Sections 510 through 520 of the Loudoun
County Zoning Ordinance, as adopted and administered by the Town of
Leesburg in the annexation area; and all other prior ordinances in
conflict herewith are hereby repealed.
SECTION V. The Leesburg Zoning Ordinance is hereby amended
adopting a new article entitled, "Article 10. Town Council, Boards,
Commissions and Administrative Officials; Powers and Duties", as
contained in the text under this title submitted to council on August
21, 1987.
SECTION VI. The prior Section 9-4 and Article 10 of the Leesburg
Zoning Ordinance; prior Article 11 of the Loudoun County Zoning
Ordinance, as adopted and administered by the Town of Leesburg in the
annexation area; and all other prior ordinances in conflict herewith are
hereby repealed.
•
SECTION VII. Severability. If any portion of these amendments is
declared invalid by a court of competent jurisdiction, the decision
shall not affect the validity of the amendments as a whole or of any
remaining provision of the Leesburg Zoning Ordinance.
SECTION VIII. This ordinance shall be in effect upon its passage.
Mr. Curry had a question on the height limitation of a garage on a
large lot. If they wanted to put a second story on the garage for
possible storage purposes, why should they be restricted to 15 feet.
Martha Semmes responded that this height limitation was typical of
other Northern Virginia jurisdictions and that 15 feet is appropriate.
One problem is" that a second story over a detached garage could be used
as a dwelling unit and that is a zoning violation.
Mr. Curry suggested that the height be changed to 25 feet, or at
least 20 feet. He feels that it can be stated that a second story cannot
be used for habitation.
Following further discussion on some other language in the General
Regulations, which was explained by staff, an amendment to the Ordinance
was proposed on a motion by Mr.- Curry and seconded by Mr. Leach, as
follows:
Section 1B-5, Par. (c) 1 of the General Regulations to read "No
accessory structure within a residential district shall exceed 15-20
feet in height."
1
161
MINUTES OF THE AUGUST 26, 1989 MEETING
Section 10-7 Paragraph (b) 2 shall be deleted.
The vote on the amendments to the General Regulations was as
follows:
Aye: Councilmembers Curry, Kelley, Leach, Tolbert, 'Williams and
Mayor Sevila
Nay.- None
The vote on the Ordinance, as amended, was as follows:
Aye: Councilmemhers Curry, Kelley, Leach, Tolbert, Williams and
Mayor Sevila - • .
Nay: None
On a motion by Mr. Tolbert and seconded by Mr. Curry, the following
resolution was proposed and unanimously adopted:
87-185'"- RESOLUTION - AUTHORIZING A NOTICE OF PUBLIC HEARING REGARDING
THE FUTURE ADOPTION OF A RESOLUTION AUTHORIZING
THE ISSUANCE OF GENERAL OBLIGATION BONDS
WHEREAS, the adopted budget .for FY 1988 contemplates the issuance
of general obligation bonds to help finance certain capital projects;
and
'WHEREAS, Section -15.1-171.1, of the 1950 Code of Virginia, as
amended; enacted by the last session of the Virginia General Assembly,
requires a public hearing prior to the adoption of any initial
resolution authorizing the issuance of bonds:
t THEREFORE, RESOLVED by the Council of the Town of Leesburg in
Virginia as follows:
A notice of public hearing pursuant to Section 15.1-171.1 of the
1950 Code' of Virginia, as amended, advertising the Town Council's
intention to issue general obligation bonds in the amount of 10 million
dollars during calendar year 1987 and calendar year 1988 to finance the
development of Ida Lee Park, the municipal government center/parking
complex, the public works warehouse and shop complex, and storm drainage
projects is authorized. The notice of public hearing shall be published
in the Loudoun Times Mirror on September 10, 1987, and September 17,
1987, for a public hearing on September 23, 1987, at 7:30 p.m., in the
Council Chambers, 10 Loudoun Street, SW, Leesburg, Virginia 22075.
Ayer 'Councilmembers Curry, Kelley;"Leach; Tolbert, Williams and
Mayor Sevila - ' - '
Nay: None '
On a motion by Mr. Williams and seconded by Mr. Tolbert, the
following resolution was proposed and unanimously adopted:
87-186 -- RESOLUTION - APPROVING A SCHEMATIC DESIGN FOR 'THE TOWN'S
'IDA- LEE+PARK AQUATIC CENTER/GYMANSIUM- COMPLEX
AND AUTHORIZING AN AMENDMENT TO THE HUGHES
GROUP DESIGN CONTRACT
WHEREAS, this Council authorized a contract with the Hughes Group
of Reston, VA, which included in part, the design, development and
construction documents for an aquatic center/gymnasium complex; and
WHEREAS, the original construction budget was $3,750,000 for this
project; and
•
WHEREAS, the feasibility report issued by the Hughes Group and
schematic design alternative analysis suggest qualitative improvements
are needed to enhance the recreational swimming opportunities, to
improve handicapped access and to accommodate one meter diving; and
162
MINUTES OF THE AUGUST 26, 1987 MEETING
WHEREAS, these programming goals were incorporated in the schematic
water surface design D.1 and recreation center design B.2 unanimously
recommended by the Leesburg Parks and Recreation Commission; and
WHEREAS, these improvements resulted in an overall increase in the
estimated construction budget in excess of $1.2 million dollars; and
WHEREAS, this Council directed further discussion with the
architect resulting in reductions in the lobby, storage and spectator
space associated with the gymnasium as well as reductions in the
estimated cost -per square foot for this space, which together is
estimated to generate a savings of $254,000; and
WHEREAS, the Hughes Group design contract will require an amendment
to adjust its professional fee as a result of the additional design work
becauseof the increasedbudget.
THEREFORE, RESOLVED by the Council of the Town of Leesburg in
Virginia as follows: -
SECTION I. The Hughes Group is authorized to begin the design,
development and construction document phases of its design co-tract with
the Town of Leesburg in order to incorporate the schematic water surface
design D.1 and the modified recreation center schematic design B.2 with
a 1,200square foot reduction in the original 12,200 square foot
gymnasium space.
SECTION II. The $159,825 design development phase and construction
documents phase of the co-tract with the Hughes Group shall be increased
by $47,600 to $207,425 to reflect the expanded budget pursuant to
Section 15.1 fo the contract.- -
•
Mr. Williams urged support of this project.
Mr. Kelley said, after review and reductions from this project, the
II/
compromise reached is acceptable to everyone.
Mayor Sevila stated that this was a major and exciting undertaking
for the town and the fact that money was cut out of the contract and a
good facility was still being offered was a major breakthrough for both
the town and the taxpayers.
Aye: Councilmembers- Curry, Kelley, Leach, Tolbert, Williams
and Mayor Sevila
•
Nay: None
On a motion by Mr. Kelley and seconded by Mr. Williams, it was
proposed that Council go into Executive Session to confer with legal
counsel and staff pertaining to potential litigation arising out of a
prospective airport lease and franchise agreement pursuant to 2.1-344(6),
of the 1950 Code of Virginia, as amended, and for Council discussion
concerning appointment to the current vacancy on the Leesburg Town
Council pursuant to 2.1-344(1) of 1950 Code of Virginia, as amended.
The following staff members are asked to attend the a'rport discussion -
Town Manager, Town Attorney, Deputy Town Attorney, Assistant Town
Manager, Director of Finance- and Airport Commission Chairman, Stanley
Caulkins. The motion was seconded by Mr. Leach. Mayor Sevila asked that
the litigation presently in the Circuit Court of Loudoun County be
included in this discussion, as an amendment.
The vote on the amendment was as follows:
Aye: Councilmembers Curry, Kelley, Leach, Tolbert, Williams and
Mayor Sevila
Nay: None
163
MINUTES OF THE AUGUST 26, 1987 MEETING
The vote to go into executive session was as follows:
Aye: Councilmembers Curry, Kelley, Leach, Tolbert, Williams and
Mayor Sevila
Nay: None.
Council reconvened about 11:00 p.m.from executive session and no
action was taken on any items.
Councilmember Kelley placed the name of Mr. James Clem r for
consideration to fill the Council vacancy. Seconded by Mr. Williams.
Mayor Sevila placed the name of John Pumphrey in nomination for the
vacancy.
Mr. Kelley said that Mr. Clem approached him for service on the
Council. Mr. Kelley feels that his community service in the fire
department, Town Planning Commission, and other interests qualify him
very well.
Mr. Williams stated that Mr. Clem is a very dedicated individual
in all of the things that he undertakes. Mr. Williams stated that Mr.
Pumphrey did not get a second from the floor and this should give Mr.
Clem the edge.
Mr. Curry supported Mr. Clem.
Mr. Tolbert supported Mr. Clem, but said that Mr. Pumphrey would
also be a good choice.
Mayor Sevila nominated Mr. Pumphrey for the office because he is
very qualified and has expressed interest in the seat. He has served on
the Cable Television Advisory Commission in a very good capacity and
would be a good choice. Mr. Clem is a very good choice but will leave a
vacancy on the Planning Commission if he should be appointed. It will
be difficult to fill his seat on the Planning Commission because of his
extreme dedication in that capacity.
The vote to appoint James Clem was as follows:
Aye: Councilmembers Curry, Kelley, Leach, Tolbert, Williams
and Mayor Sevila
Nay: None
The motion to adjourn was made by Mr. Williams and seconded by
Mayor Sevila.
Aye: Councilmembers Curry, Kelley, Leach, Tolbert, Williams and
Mayor Sevila
Nay: None
Mayor
Cler,1Q of Cou %it