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Home My Public Portal About1988_07_01SPECMINUTES OF SPECIAL MEETING OF THE LEESBURG TOWN COUNCIL July 1, 1988 A special meeting of the Leesburg Town Council was held on July 1, 1998 at 1:00 p.m., in the Council Chambers, 10 Loudoun Street, S.W., Leesburg, Vhginia pursuant to notice thereof having been delivered to all councilmembers prior thereto, for the purpose of discussing reorganization and appointments. The meeting was called to order by Mayor Robert E. Sevila with the invocation given by Councilmember Tolbert and the Salute to the Flag led by Town Manager Jeffrey H. Minor. Present were; Mayor Robert E. Sevila, Councilmembers James E. Clem, Christine Forester, Donald A. Kimball, Claxton E. Lovin and John W. Tolbert, Jr. Also present was Town Manager Jeffrey H. Minor. Mayor Sevila noted that this was a special meeting of the Council and invited councilmember comments at this time. Mr. Lovin stated that this was his first session on the Town Council and wants the people of Leesburg to know that he will try to follow the town's master plan as well as he can Mr. Clem welcomed the three new councilmembers and looks forward to working with them. Mr. Kimball stated that he was glad to be here. Mrs. Forester stated to the people of Leesburg that she looks forward to working with them for the neat 4 years and with the fellow members of the Town Council. them. Mr. Tolbert welcomed the three new councilmembers and will look forward to working with Mayor Sevila welcomed the three new councilmembers aboard and stated that today is an important day for everyone and looks forward to working with the new council He further stated that this was an organizational meeting in which the Council will attempt to make various appointments, ' evaluate the organization of the town's council to determine if changes are needed, and make these changes and make the appointments to the various counrilmanir positions as well as other offices and positions in the town government. These appointments are personnel matters which make them eligible for consideration by Council at executive session. At this time, Mayor Sevila recognized Mrs. Forester for a motion. On motion of Mrs. Forester, seconded by Mr. Clem, Council voted unanimously to go into executive session pursuant to Section 2.1-344(1) of the 1950 Code of Virginia, as amended to discuss Council appointments. Aye: Councilmembers Clem, Forester, Kimball, Lovin, Tolbert and Mayor Sevila. Nay. None Council reconvened into the special meeting of Council. Council has been meeting in executive session pursuant to a motion previously made and considered only the matters contained in the motion for executive session. On motion of Mr. Clem, seconded by Mr. Kimball, the following ordinance was proposed and unanimously adopted. WHEREAS, this Council desires to reestablish its committee system to better allocate the work of the Council between the two committees; and WHEREAS, Council desires to change the times and dates for committee meetings to more effectively use the time of Council and staff while at the same time ensuring that committee meetings remain convenient for public attendance: THEREFORE, ORDAINED by the Council of the Town of Leesburg in Virginia as follows: follows: SECTION I. Section 2-24 of the Town Code, "Standing Committees," is amended to read as Section 2-24. Standing Committees. Minutes of Special Meeting - July 1, 1988 -- s The Planning and Zoning Committee and the Administration and Public Works Committee are hereby established as standing committees of the Council• Lal The Planning and Zoning Committee shall have iurisdiction over land use ' proposals for rezonings special exceptions and planned developments b.The Administration and Public Works Committee shall have iurisdiction over all other remaining items requiting Council action. Each committee shall consist of two members and a chairman Members of each committee shall be appointed by the Council biennially. Each committee shall select its own chairman D The Planning and Zoning Committee shall meet at 4:30 P.M. on the Wednesday m of the week preceding each regular Council meeting in the Council N Chambers or other place as agreed. The Administration and Public Works Committee shall meet at 7:30 P.M. on the Wednesday of the week preceding each regular Council meeting in the Council Chambers or other place as agreed. At committee meetings, the members shall review upcoming meeting agenda items, hear staff reports and take other nonlegislative action as it deems appropriate. SECTION II. All prior ordinances in conflict herewith are repealed. SECTION III. This ordinance shall be in full force and effect upon its passage. Mayor Sevila stated that this was an attempt to streamline the jurisdiction of the two committees in a way that the workload is more equally balanced. Council is proposing to reallocate the committee assignments so that one committee, essentially deals with items relating to specific land use applications and proposals and leaving the other committee to handle all other issues of town business. Aye: Councilmembers Clem, Forester, Kimball, Lovin, Tolbert and Mayor Sevila Nay: None. On motion of Mrs. Forester, seconded by Mr. Tolbert, the following ordinance was proposed and unanimously adopted. Minutes of Special Meeting - July 1, 1988 WHEREAS, this Council desires to change the day for Council meetings: THEREFORE, ORDAINED by the Council of the Town of Leesburg in Virginia as follows: SECTION I. Section 2.20 of the Town Code, 'rime and Place of Regular Meetings," is amended to read as follows: Section 2-20. Time and Place of Regular Meetings. The Council shall meeting in formal session at 7:30 P.M. on the second and fourth Wednesdays Tuesdays in each month in the Council Chambers or at such time and place as the Council has determined from time to time. SECTION H. All prior ordinances in conflict herewith are repealed. SEC'T'ION III. This ordinance shall be in full force and effect upon its passage. Mayor Sevila explained that the business being covered at the Wednesday Council meeting was being published, nearly eight days later by the Loudoun Times-Mirror. Council agrees that it is important that the news of the Council meetings be disseminated to the public when it is still fresh as opposed to being carried in the papers eight days after the action taken. Aye: Councilmembers Clem, Forester, Kimball, Lovin, Tolbert and Mayor Sevila Nay. None On motion of Mr. Tolbert, seconded by Mr. Kimball, the following resolution was proposed and unnnimoualy adopted. ' 88-120-A - RESOLUTION - MAKING COUNCILMANIC APPOINTMENTS TO STANDING COMMITTEES RESOLVED by the Council of the Town of Leesburg in Virginia as follows: SECTION I. The following councilmembers are appointed to the Planning and Zoning Committee: James E. Clem Christine E. Forester Claxton E. Lovin SECTION II. The following councilmembers are appointed to the Administration and Public Works Committee: Donald A. Kimball John W. Tolbert, Jr. (New member) Mayor Sevila stated that Jim Clem expressed his desire to remain on the committee that primarily dealt with the planning and zoning issues. Mr. Tolbert wanted to remain on the Administration and Public Works. Aye: Councilmember Clem, Forester, Kimball, L An, Tolbert and Mayor Sevila Nay None On motion of Mr. Clem, seconded by Mrs. Forester, the following resolution was proposed and unanimously adopted. 88-121 - RESOLUTION - MAKING COUNCILMANIC APPOINTMENTS RESOLVED by the Council of the Town of Leesburg in Virginia as follows: SECTION I. John W. Tolbert, Jr. is appointed Vice Mayor for the period July 1, 1988 through June 30, 1990. •.": ;3 4 Minutes of Special Meeting - July 1, 1986 SECTION IL The following counrilmanir appointments are made to the Boards and Commissions for terms beginning July 1, 1988 to expire June 30, 1990: Planning Commission - Christine Forester Economic Development Advisory Committee - Don Kimball Board of Architectural Review - Claxton Lovin Airport Commission - James E. Clem Cable Advisory Commission - Environmental Advisory Commission - John W. Tolbert, Jr. Parks and Recreation Commission - Mayor Sevila Northern Virginia Planning District Commission - Donald A. Kimball Aye: Councilmember Clem, Forester, Kimball, Lovin, Tolbert and Mayor Sevila Nay: None adopted On motion of and duly seconded the following resolution was proposed and unanimously WIIEREAS, a vacancy exists on the Leesburg Planning Commission: THEREFORE, RESOLVED by the Council of the Town of Leesburg in Virginia as follows: Ann Darling is appointed to the Leesburg Planning Commission for a term ending December ' 31, 1991. Aye: Councilmember Clem, Forester, Kimball, Lovin Tolbert and Mayor Sevila Nay- None On motion of and duly seconded the meeting was adjourned. Clerk of Cq cil D CU M Robert E. Sevila, Mayor J 1