HomeMy Public PortalAbout1989_04_11 155
MINUTES OF THE REGULAR MEETING OF THE LEESBURG TOWN COUNCIL
April 11, 1989
A regular meeting of the Leesburg Town Council was held in the Council Chambers, 10
Loudoun Street S. W., Leesburg, Virginia on April 11, 1989, at 7:30 p.m. The meeting was called to
order by Mayor Robert E. Sevila with the invocation led by Mr. Tolbert and the Salute to the Flag led
by Mr. Mulokey. Present were Mayor Robert E. Sevila, Councilmember James E. Clem, Christine
Forester, Donald A. Kimball, Claxton E. Lovin, William P. Mulokey, and John Tolbert, Jr. Staff
members present were Town Manager Jeffrey H. Minor, Assistant Town Manager Steve Brown,
Director of Engineering and Public Works Thomas A. Mason, Director of Planning, Zoning and Land
Development Katherine Imhoff, Director of Finance Paul York, Director of Utilities Randolph W.
Shoemaker, and Deputy Town Attorney Deborah Welsh.
On a motion by Mr. Tolbert and seconded by Mr. Mulokey it was recommended that the
minutes of the March 28, 1989 meeting be approved as submitted.
Aye: Councilmembers Clem, Forester, Kimball, Lovin, Mulokey, Tolbert and Mayor Sevila.
Nay: None i
Petitioners '
Terry Thus representing the Northern Virginia Business Industry Association (NVBIA) wished
to address the Council concerning proposed resolution item 9(i) on the Council Agenda Mr. Titus
stated that he undeistood that the development community would have at least 3 to 6 months to review
the draft design and construction standards manual He stated that he had received the manual along
with a memo from town staff stating that review comments should be in by May 15, 1989 which
basically gives approximately 45 days for comments. Mi. Titus requests more time to review this
document.
Mr. Minor - addressed Mr. Titus' concern by stating that the resolution which refers this
document to the Planning Commission asks that the commission not report this document out for at
least 120 days, which is approximately 4 months. Mr. Minor stated that the comment period should
be at least 4 to 6 months.
Mr. Titus - stated that he appreciated Mr. Minor's comments and that he did not get to see the
resolution which Mr. Minor was referring to, but now felt more comfortable with this time period. He
further stated that the development community welcomed'the document and that it has been needed
for a long time.
There were no more petitioners at this time. ,
Councilmember's Comments
Mr. Mulokey - referred to the resolution regarding the consent order and wished to publicly
thank the Mayor, Mr. Minor and staff for the work that they had done for the town in avoiding this
potentially disastrous imposition of unnecessary standards on the Town of Leesburg.
Mr. Lovin - stated that he looked forward to the'Arbor Day celebration and;that he had a
chance to read the latest edition of Leesburg at Leisure and complimented Mr. Minor and Gary Huff
for a very fine newsletter.
Mr. Clem - complimented Mr. Minor on the Activity Report.
Mr. Kimball - no comments.
Mrs. Forester - reported on the Planning Commission's reorganization and stated that the
Planning Commission will now be meeting weekly. Mr. Jackson is the new chairman and Mr. Gheen
is the new vice-chairman. Mrs. Forester also reported that'Mr. Mulokey and herself held the Saturday
Listening Session and that Mr. Minor was in receipt of the notes of that meeting. Mrd. Forester also
commented on the latest edition of Leesburg at Leisure stating that it was an excellent publication.
Mr. Tolbert- complimented Gary Huff and Chief Kidwell for the reception held at the Vo Tech
Center on behalf of the foreign student exchange.
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Minutes of theApril 11, 1989 regularmeeting - Page
Council 2
Mayor's Report
Mayor Sevila - also commended staff on their efforts during the Scottish student's visit and
stated that there were 28 Scottish sophomores, juniors and senior hosted by Loudoun County and
various parents at the high schooL
Mayor Sevila - noted that Little League Baseball will begin this Saturday at 8:00 am. with
opening day ceremonies to be held at the Goodtimes park at Festival Lakes.
Mr. Clem - stated that the firemen and the little league jointly are putting on the carnival. Mr.
Clem stated that one of the Scottish students lost his wallet while riding on one of the rides at the
carnival and wished to thank one of the owners of the Jolly Shows for finding and returning the
student's wallet.
Mayor Sevila - stated that Leesburg is honored to have his mother-in-law Mrs. Dorothy Carroll
visiting from Florida and North Carolina
Manager's Report
Mr. Minor - noted that the Council did receive the written Activity Report on Monday. Mr.
Minor then submitted the proposed budget for fiscal year 1990 to the Council. He further stated that
it was with great pleasure and expectation that he submit this budget. A news conference was held
this afternoon where the budget was presented to the media.
Mr. Minor spoke first of all about real estate taxes stating that Leesburg's assessed real property
is valued at 1.4 billion dollars, a forty percent increase over last year. Of this total, $95I million reflects
new construction. This reassessment, therefore, represents about a 34 percent increase in accessed
value. Even this figure is misleading because part of the increase is based on increased'property values
as a result of major rezoning. County wide, residential assessments increased on the average about 15
percent. The town is using this figure in conducting the analysis of the impact of the tax on the single-
family homeowner in Leesburg. Based on the 15 percent increase, a property owner with a $130,000
evaluation last year would now have that same property valued at $149,500 at the town's 18 cent tax
rate this would add $35 to the tax bill which amounts to $2.93 a month.
Mr. York - then further explained and demonstrated a chart showing the historical increase in
the town's assessed values. Mr. York stated that in 1988 the actual assessed value 'was only $712
million dollars and in practically two years time the town has doubled its tax base. Mr. York stated
that this is an indication of the type of growth that Leesburg is currently experiencing.
Mr. Minor - stated that for the sixth consecutive year the proposed tax rate in!Leesburg is 18
cents. He further explained another graphic that attempts to compare the combined County and Town
tax bill with other jurisdictions in Northern Virginia to include the Town of Herndon, Vienna and Falls
Church. Mr. Minor noted that from the chart, Leesburg has the lowest combined tax bill and
comparing this to Vienna and Herndon this combined amount is almost $1,000 less per year in real
estate taxes for the average single-family home. I
Mr. Minor - explained the General Fund, stating that the overall spending for the town is
projected to be at $35,214,349.00 which is actually a decrease from the spending in FY 89 by almost
$3 million in terms of the various town funds. The town's proposed budget and the general fund is
slightly more than $10 million which is up 42 percent from last year. The principal reasons for this
increase are major increases in debt service, transfers for capital projects, additional police staffing, the
land development review process and the parks and recreation department which is becoming
increncinely funded.
Mr. York - explained another chart showing revenues, stating that the total projected revenues
for the General Fund for FY 90 is $9,549,475.00. This breaks down proportionately 33% of the
projected revenues next year will come from property taxes (real estate, personal property), fines and
forfeitures will account for 1%, other local taxes will account for 27% (meals tax, business license tax,
consumer utility tax), permits and fees will account for 6%, transfers and miscellaneous will account
for 8% and intergovernmental which is primarily revenues that the town receives from the
Commonwealth of Virginia (highway maintenance payments, funding for the police department, litter
control, fire service fund monies) will account for 17% and resources account for 7% of the total budget
next year. i
Mr. York- then explained the percentages of expenditures in the General Fund. He stated that
the total General Fund budget for next year is $10,281,718.00 which breaks down with the general
government category which is 11% of the total budget, police department 17%, parks and recreation 4%,
engineering and public works 33%, planning, zoning and development 8%, debts service j14% and non-
departmental 13%. {�
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Minutes of ther
Apil 11, 1989 regular Council meeting - Page 3
Mr. Minor - stated that the ending fund balance projected for FY 90 is $251,310.00. The
projected fund balance for the conclusion of this fiscal year, June 30, 1989, is $983,553.00. He stated
that the ending fund balance turns out to be a significant revenue for the town. Mr. Minor talked
briefly about the tax relief program for the elderly. He stated that both the county and the town has
a tax relief program for the elderly and that Leesburg's program meets all of the maximum standards
that are setforth in the statutes of the Commonwealth.
Mr. Minor then explained personal services, stating that there were 19 new po:tions proposed
in the FY 90 budget. These positions include 3 police patrol positions, 1 drug investigator and 1 clerical
position. The planning department has proposed 2 additional planners, a zoning technician and a
secretary. Ida Lee Park will need a recreation and aquatics coordinator, also proposed is a
horticulturist, and the remaining positions are proposed for the engineering and public works
department and utilities. '
Mr. Minor then spoke of the proposed bond issue. This year there is proposed a General Fund
and Utility Fund bond issue. The General Fund is a proposed$9 million bond issue, sold in 1989 and
1990. The beneficiaries of the proceeds from this issue are the municipal government center for $2
million, parking facility for$4.5 million, Ida Lee Park for $800,000.00, the West Loudoun Street storm
drainage and sidewalk improvements for$266,000.00, Phase VI storm drainage for$1.2:million, airport
improvements for $263,000.00. All of these projects are under construction or :will be under
construction at the close of the current calendar year.
Mr. York - then explained the Utility Fund, availability fee receipts. He explained the level of
the availability and connection fees that the town has collected and projects to collect from 1981 through
1990. Next year the town projects to collect $3,943,000 of availability and connection fees. Mr. York
stated that these availability fees are collected from developers for the purpose of connecting into the
town's water and sewer system. The town uses these funds to help offset the capital costs that the
town bares to provide treatment facilities as well as the water and sewer lines that havelto be installed.
Mr. Minor - stated that the supplemental information section of the budget includes a proforma
through 1992 for the utility fund that shows that by 1992 the town should have working capital of
approximately $5 million. This working capital when combined with a proposed bonds issue in 1991-
92 should provide the bulk of the funding needed to expand the town's wastewater treatment plant to
6 MGD/day.
Mr. Minor - then explained what the FY 1990 budget will do for the town, and the initiatives
that this budget will undertake, such as, accelerate land development review applications to meet
Virginia statutes, better transportation planning, improve planning and control over urban design and
character of growth, enhance zoning enforcement, the new indoor pool/gymnasium complex, improve
right-of-way maintenance and new landscaping programs along the bypass and other major entrance
corridors, new sewer and water capacity, better police protection and drug law enforcement, and new
storm drainage projects. Mr. Minor also noted other projects that will be completed by the proposed
$9 million bond issue and explained that what the town is seeking to do at the same tax rate that the
town has employed for the past six years, is a major achievement and is one that shows that the town
has combined the good fortune with prudent management and strong leadership from the Council and
has arrived with a budget that will do a lot of things for a lot of people and make some in roads into
some areas that the town has never tackled before. Mr. Minor, concluded by stating that the process
used to put the budget together has included all of the department directors.
Mayor Sevila - asked Mr. Minor to publicly state the review process schedule attained in the
end of the budget message. Mr. Minor stated that staff has suggested a tentative budget workshop for
May 2, another budget workshop is suggested for May 25, a public hearing on the budget for May 23,
a third budget workshop on June 14 and adoption of the budget on June 27.
Mr. Lovin - commended Mr. Minor, Mr. York and staff involved in the preparation of the
budget. He found the graphs very informative and feels that the document reads fairly easily. Mr.
Lovin mentioned that he had conversations with several residents in the Town of Leesburg regarding
the real estate assessments noting that the County's assessment values had increased from $5 billion
to close to $10 billion within two years. I�
Mayor Sevila- questioned Mr. Minor on the 15% residential adjustment. Mr. Minor stated this
was a single-family residential adjustment, County wide. Mayor Sevila then asked what the amount
of the effective tax increase was. Mr. Minor stated 34.5%. i
This item was then referred to the budget workshop scheduled for Tuesday, May 2, 1989.
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Minutes of the April 11, 1989 regular Council meeting - Page 4
Legislation
On a motion by Mr. Tolbert and seconded by Mr. Kimball the following ordinance was proposed and
unanimously adopted.
89-0-10 - ORDINANCE - REPEALING AND RE-ENACTING SECTIONS 9-5 OF THE LEESBURG
ZONING ORDINANCE TO ESTABLISH CIVIL PENALTIES FOR CERTAIN ZONING
VIOLATIONS
WHEREAS, Section 15.1499.1 of the 1950 Code of Virginia, as amended, provides enabling
authority for the use of civil violation proceedings for the enforcement of limited provisions of the
zoning ordinance; and •
WHEREAS, this Council wishes to adopt civil violation provisions to improve the enforcement
of certain provisions of its zoning ordinance; and
WHEREAS, the Leesburg Planning Commission conducted a public hearing on the re-enactment
of Section 9-5 to incorporate the civil violation process and subsequently favorably recommended the
adoption of these amendments; and
WHEREAS, this Council duly advertised and conducted a public hearing with respect to these
amendments; and
WHEREAS, the adoption of these amendments is in the best interest of the public necessity,
convenience, general welfare and good zoning practice:
THEREFORE ORDAINED by the Council of the Town of Leesburg in Virginia as follows:
SECTION I. Section 9-5 of the Leesburg Zoning Ordinance, "Violations and Penalties", is
hereby repealed.
SECTION H. The Leesburg Zoning Ordinance is hereby amended by adding a section, to be
Numbered Section 9-5, "Violations, Sanctions and Penalties", which said section reads as follows:
9-5 VIOLATIONS, SANCTIONS AND PENALTIES
9-5-1 General Provisions
Any person, whether owner, lessee,principal, agent,employee or otherwise,who violates
any of the provisions of this Ordinance, or permits any such violation, or fails to comply.
with any of the requirements hereof, or who erects any building or uses any building
or land in violation of the provisions of this Ordinance shall be subject to the
enforcement provisions of Section 9-5.
In acting to enforce this Ordinance, the Zoning Administrator, or authorized agent
thereof, shall act in the name of the Town of Leesburg. The Zoning Administrator
shall have all necessary authority on behalf of the Town Council to administer and
enforce the zoning ordinance, including the ordering in writing of the remedying of any
condition found in violation of the ordinance, and the bringing of legal action to insure
compliance with the ordinance, including injunction, abatement, or other appropriate
action or proceeding.
9-5-2 Criminal Violations and Sanctions
Any violation of the provisions of this Ordinance, other than those set forth in Section
9-5-4 shall be deemed a criminal misdemeanor and, upon conviction thereof, shall be
punishable by a fine of not less than $10 and not more than $1000 for each separate
offense. Each day during which the violation is found to have existed shall constitute
a separate offense. The procedure for enforcing the zoning ordinance through criminal
violations is as follows:
(a) Upon becoming aware of any violation of any provision of this Ordinance, the
Zoning Administrator may serve notice of such violation on the person
committing or permitting the same through the issuance of a Violation Notice
and Correction Order.
(b) If a person charged with such violation does not elect to correct said violation
within such reasonable time as is specified in the Violation Notice and
Correction Order,the Zoning Administrator may cause the service of a summons
for such person to appear in the Circuit Court or other court of competent
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l Minutes of the April 11, 1989 regular Council meeting - Page 5
jurisdiction to stand trial. The Zoning Administrator may initiate injunction,
mandamus or any other appropriate action to prevent, enjoin, abate or remove
such violation of this Ordinance.
9-5-3 Civil Violations and Penalties
Any violation of the provisions of this Ordinance enumerated in Section 9-5-4 shall be
deemed a civil violation and upon an admission of liability or finding of liability, shall
be punishable by a fine of$50 for each individual charge. Each day during which the
violation is found to have existed shall constitute a separate offense. However, in no
event shall specified violations arising from the same operative set of facts be charged
more frequently than once in any 10 day period, and in no event shall a series of
specified violations rising from the same operative set of facts result in civil penalties
which exceed a total of $250. Nothing in this subsection shall be construed as to
prohibit the Town Council, Town Manager or the Zoning Administrator from bringing
legal action to remedy any violation by injunction, abatement or other appropriate
action or proceeding, as authorized by law. .
(a) Upon becoming aware of any violation of any provision of this Ordinance listed
in Section 9-5-4, the Zoning Administrator, or authorized agent thereof, may
charge the person committing or permitting such violation through the issuance
of a Civil Summons of Zoning Violation.
(b) Any person charged for such violation may enter a waiver of trial,admit liability,
and pay the$50 penalty to the Leesburg Department of Finance within 10 days
of receipt of said summons. Such admission of liability shall have the same
force and effect as a judgment of Court and shall not be a criminal conviction.
(c) If a person charged for such violation does not elect to enter a waiver of trial
within 10 days receipt of said summons, the Zoning Administrator shall cause
the service of a summons for such person to appear in General District Court
to stand trial. The case shall be tried in the manner provided by law, including
the right of appeal, and a finding of liability shall not be a criminal conviction.
9-5-4 Application of Civil Penalties
Any violation of the following provisions of this Ordinance shall be deemed a civil
violation.
(a) 9-1-1 Zoning Permit
(b) 9-2-1 Zoning Certificate
(c) 9-2-5 Certificate of Occupancy
(d) 3B-4(a) Historic District Permit
(e) 3B-4(m) Historic District Permit Conformance
(0 8-10 Home Occupation
(g) 8A-3 & 8-25 Sign Permit
(h) 8A-19(a) Historic District Permit (Signs)
(i) 8A-29 Removal of Illegal Signs
(j) 8A-5 Prohibited Signs
(k) 8A-6(n) Regulation of Real Estate Signs
(1) 8A-6(o) Regulation of Window Signs
(m) 8A-6(d) Regulation of Flags, ',
(n) 8A-10(b) Maintenance of Signs
(o) 8A-10(d) Removal of Obsolete Signs
(p) 8-2-11-1 Parking in Unauthorized Location
(q) 2A-9(b)(4) Identification of Handicapped Parking
SECTION III. All ordinances and resolutions in conflict herewith are repealed.
SECTION IV. If any provision of this ordinance is held by the courts to be invalid, the decision
shall not affect the validity of this ordinance as a whole or of the remPining provisions of this ordinance.
SECTION V. This ordinance shall be in full force and effect upon its passage.
Aye: Councilmembers Clem, Forester, Kimball, Lavin, Mulokey, Tolbert, and Mayor Sevila.
Nay. None
Minutes of the April 11, 1989 regular Council meeting - Page 6
On a motion by_Mr. Clem and seconded by Mr. Mulokey the following resolution was proposed
and unanimously adopted -
89-66 - RESOLUTION - ACCEPTING AND AUTHORIZING ENDORSEMENT OF A SPECIAL
CONSENT ORDER ISSUED BY THE STATE WATER CONTROL BOARD
FOR EXPANSION OF THE LEESBURG WATER POLLUTION CONTROL
FACILITY AND WITHDRAWAL OF THE REQUEST FOR A PUBLIC
HEARING ON THE PROPOSED VPDES PERMIT AND CANCELLING A
PUBLIC HEARING ON REVISED AVAILABILITY FEES
WHEREAS, the State Water Control Board (SWCB) has issued a draft VPDES permit for the
operation of Leesburg's current water pollution control facility under existing Dulles Area Watershed
Policies limits; and
WHEREAS, these limits would require that the town's planned expansion to 5.0 MGD be built
under advanced wastewater treatment (AWT) standards, which would add approximately $40 million
to the cost of the facility and would increase operations and maintenance expenses sevenfold; and
WHEREAS, the VWCB in June 1983, commissioned the NVPDC to conduct a technical analysis
of Tuscarora Creek to determine if Leesburg's wastewater discharge should be required to meet AWT
standards; and
WHEREAS, the NVPDC study completed in June 1985, recommended a less stringent standard,
based on scientific data and new planning tools available to assess receiving water quality benefits
resulting from alternate levels of treatment; and
WHEREAS, Mayor Robert E. Sevila presented testimony to the SWCB at their March, 1989,
meeting which established a compelling economic and environmental case far modification of DWAP
standards to incorporate NVPDC recommended limits; and
WHEREAS, as a result of this meeting and negotiations with the State Water Control Board,
a proposed consent order recommended by the executive director of the SWCB has been received which
will allow the Town of Leesburg to construct its next plant expansion under NVPDC limits and 20%
redundancy which will be converted to plant capacity within one year of continuous satisfactdry
operations; and
WHEREAS, this consent order will result in an approximate $35 million capital cost reduction
and equally significant operations and maintenance savings associated with Leesburg's planned plant
expansion; and
WHEREAS, the special consent order is being issued in compliance with the provisions of the
Federal Water Pollution Control Act and pursuant to the state water control law and regulations
adopted pursuant thereto:
THEREFORE, RESOLVED by the Council of the Town of Leesburg in Virginia as follows:
SECTION I. The town manager is hereby authorized to endorse the special order attached
hereto, on behalf of the Town of Leesburg.
SECTION II. The town manager is hereby directed to withdraw the town's written request to
the VWCB for a public hearing on the proposed VPDES permit for Leesburg's current wastewater
treatment facility.
SECTION III. The public hearing on the revised sewer availability fees scheduled for April 25
is cancelled and the manager is requested to prepare a new revision to the availability fee rate study
to incorporate the requirements of the latest consent order.
Mr. Minor - stated that this consent order is being recommended by the Executive Director of
the SWCB Mr. Richard Burton. Once the Council endorses this consent order, it will go to the SWCB
in June where hopefully the SWCB will approve this consent order. This consent order, haairally,
allows the Town of Leesburg to build its next plant expansion under recommended NVPDC standards.
Mayor Sevila - stated that the Town of Leesburg has not asked the SWCB to relax its standards
but have asked the SWCB to amend its policies as they relate to the Dulles Area Watershed and in
particular to Leesburg's wastewater treatment plant. Mayor Sevila thanked Randy Shoemaker for his
efforts for the success that the town's effort has been met with on this consent order.
Aye: Councilmember Clem, Forester, Kimball, Lovin, Mulokey, Tolbert and Mayor Sevila.
Nay: None
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•Minutes of the April 11, 1989 regular Council meeting - Page 7
On motion of Mr. Clem, seconded by Mr. Tolbert, the following resolutions were proposed as
consent items and unanimously adopted;
,
89-67 - RESOLUTION - AWARDING A CONTRACT AND MAKING APPROPRIATIONS FOR THE
PHASE VI STORM DRAINAGE IMPROVEMENTS AND CORNWALL STREET
IMPROVEMENTS
WHEREAS, general obligation bonds were sold to partially finance the construction of these
storm drainage improvements to alleviate the severe flooding problems within this;area of Town and
to fulfill a long standing capital improvement project; and
WHEREAS, bids were solicited under Section 8.1, Competitive Sealed Bidding, of the Leesburg
Purchasing Regulations for the construction of these improvements; and
WHEREAS, the bids were evaluated pursuant to the bid documents, Town's Purchasing
Regulations and the Virginia Public Procurement Act:
THEREFORE, RESOLVED by the Council of the;Town of Leesburg in Virginia as follows:
SECTION I. The manager is authorized and directed to execute, on behalf of the Town, a lump
sum contract with Perry Engineering Company in the amount of$2,488,439.00.
SECTION H. An appropriation is made in the amount of$403,995.00 from:the General Fund
to the Capital Projects Fund account number 9301.700.022.903 and will remain in effect until the
project is completed.
SECTION III. An appropriation is made in the amount of$350,964.00 from the Utility Fund
to the Dry Mill Road Sewer account number 3120.700.180.300 and will remain in effect until the project
is completed.
89-68 - RESOLUTION - AUTHORIZING A CONTRACT FOR CONSULTING SERVICES TO
DEVELOP DESIGN GUIDELINES FOR THE PROPOSED H-2 CORRIDOR OVERLAY
' DISTRICT
WHEREAS, this Council considers the proposed H-2 Corridor Overlay District an important
planning tool to improve the appearance of Leesburg's major entrance corridors and to ensure
reasonable compatibility of the architecture along these corridors with the town's historic district and
historic structures; and
WHEREAS, a Request for Proposals was issued on March 6, for consulting services to develop
design guidelines for the proposed H-2 corridor overlay district; and
WHEREAS, the town manager and planning department recommends a contract with Land and
Community Associates, of Charlottesville, VA as the most qualified firm to perform;this work:
THEREFORE, RESOLVED by the Council of the Town of Leesburg in Virginia as follows:
The manager is authorized and directed to enter into a time and materials contract with Land
and Community Associates in a form approved by the town attorney and in an amoimt not to exceed
$18,000.00 to provide consulting services under the terms of the scope of services under the RFP.
89-69 - RESOLUTION• AUTHORIZING A CONTRACT WITH WILLIAM H. GORDON ASSOCIATES
INCORPORATED FOR CONSULTING ENGINEERING SERVICESFOR PLAN
REVIEW
I
WHEREAS, the Town of Leesburg received proposals on March 7, 1989 from consulting
engineering firms to provide engineering review of land development and subdivision plans for the Town
of Leesburg and
WHEREAS, the selection committee interviewed the two
highest ranked firms in accordance
with Section 8-3 of the purchasing regulations; and
WHEREAS, the selection committee chose William H. Gordon Associations Incorporated as the
highest ranked firm and recommends award of the contract to William H. Gordon Associates Inc.:
THEREFORE, RESOLVED by the Council of the Town of Leesburg in Virginia as follows:
SECTION I. The Manager is authorized and directed to enter into a contract, on behalf of the
Town with William H. Gordon Associates, Inc., in an amountnot to exceed$200,000.00 for engineering
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262
Minutes of the April 11, 1989 regular Council meeting - Page 8
review of land development and subdivision plans.
SECTION H. An appropriation is made from the General Fund unappropriated balance in the
amount of$50,000.00 to account no. 3401.200.010.200 for the fiscal year ending June 30, 1989.
89-70 - RESOLUTION - ADOPTING A SEWER SYSTEM MASTER PLAN FOR THE TOWN OF
LEESBURG
WHEREAS, the Town of Leesburg in February 1987 entered into an engineering services
agreement with Camp, Dresser & McKee, consulting engineers, for evaluation of the adequacy of the
existing sewage collection and conveyance system, development of a computerized sewer system model,
and recommendation of a capital improvements program which addresses the location and capacity of
future sewer system needs from 1987 to the year 2010; and
WHEREAS, Camp, Dresser & McKee has developed four alternative plans for meeting the
future needs of the town's sewer service area; and
WHEREAS, Alternative No. 2 is recognized as the most efficient, economical and practical plan
for sewer system management in the town's sewer service area; and
WHEREAS, this alternative has been reviewed and is recommended by the'Town Council
Planning Commissi0n, town staff and the consulting engineer; and
WHEREAS, this plan is consistent with the current policy for public utilities included in the
1986 Leesburg Town Plan:
THEREFORE, RESOLVED by the Council of the Town of Leesburg in Virginia as follows:
SECTION I. The September 1987 Sewer System Master Plan as prepared by Camp Dresser
& McKee is adopted, subject to minor technical corrections authorized by the Director of Engineering
and Public Works and the Director of Utilities.
SECTION II. Alternative No. 2 as described in the plan is selected as the official plan for
expansion and upgrade of the sewage collection and conveyance system within the service area of the
Town of Leesburg in Virginia.
89-71 - RESOLUTION - AUTHORIZING A CONTRACT WITH CGC, INC. TO PROVIDE
COMPREHENSIVE MATERIALS TESTING SERVICES FOR THE CONSTRUCTION OF THE
MUNICIPAL GOVERNMENT CENTER COMPLEX
WHEREAS, a Request for Proposal was issued by the Department of Engineering and Public
Works for proposals for comprehensive materials testing services; and
WHEREAS, the Review Committee including Councilmember John W. Tolbert, Jr., Steve
Brown, Jay Hicks, Thomas J. Rio and Elizabeth Farnham ranked the proposal from CGC, Inc., first
among the eleven received on the review criteria; and
WHEREAS, completing such an agreement will provide required materials testing services for
the duration of the construction of the Municipal Government Center Complex '
THEREFORE, RESOLVED by the Council of the Town of Leesburg in Virginia as follows:
The manager is authorized and directed, to execute on behalf of the Town, a direct labor cost
contract with CGC, Inc., for professional services as required by the Town of Leesburg not to exceed
the amount of$50,000.00.
89-72 - RESOLUTION - REFERRING AMENDMENTS TO THE SUBDIVISION AND LAND
DEVELOPMENT REGULATIONS TO INCORPORATE DESIGN AND CONSTRUCTION
STANDARDS MANUAL TO THE LEESBURG PLANNING COMMISSION FOR PUBLIC
HEARING AND RECOMMENDATION
WHEREAS, a 1988 consulting services contract was entered into by and between the Town of
Leesburg and William H. Gordon, Inc., of Reston, VA to prepare a design and construction standards
manual for adoption as part of the Town of Leesburg's Subdivision and Land Development Regulations;
and
WHEREAS, approximately ten months later, following careful coordination among the
Department of Engineering and Public Works, the Department of Planning, Zoning and Development
and consultant, a design and construction standards manual has been prepared and received by this
Council; and
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I
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Minutes of the April 11, 1989 regular Council meeting - Page 11
Aye: Councilmember Clem, Forester, Lavin, Mulokey, Tolbert and Mayor Sevila
Nay. None.
Mr. Kimball abstained
On motion by Mr. Tolbert, seconded by Mr. Mulokeyi the following resolution was proposed and
unanimously adopted.
89-78 - RESOLUTION-APPROVING A CONTRACT EXTENSION WITH KAMBER ENGINEERING,
INC. FOR TRANSPORTATION ENGINEERING SERVICES TO STUDY THE EXTENSION
OF HARRISON STREET I'
WHEREAS, the Transportation Policy Map element of the Town Plan 1986,as amended, reflects
the conceptual alignment of a new minor arterial road between the future interchange of the Dulles
Toll Road Extension (Route 267) with the Route 7/15 Bypass and the intersection of Harrison Street
at Catoctin Circle; and
WHEREAS, this facility, which would provide a direct link between the termination of the
Dulles Toll Road Extension and downtown Leesburg, is referred to conceptually as the Harrison Street '
Extension; and
WHEREAS, due to the increased pace of planning for the Dulles Toll Road Extension, by both
the Virginia Department of Transportation and the Toll Road Corporation of Virginia, it is important
for the Town of Leesburg to study an interchange design at the Route 7/15 Bypass and a roadway
alignment that could accommodate the above mentioned extension of Harrison Street;and
WHEREAS, staff requested that Kamber Engineering, Inc. prepare a scope of services contract
extension to'examine Harrison Street, since Kamber Engineering, Inc. in association with Bellomo-
McGee, Inc., has recently compiled a substantial amount of data as part of the East Battlefield Parkway
Alignment Study; and
WHEREAS, the Town Council, as per Section 18.1'-20 of the Town's purchasing procedure
policies must approve contract extensions of over $10,000 ori twenty-five percent (25%) of an original
contract; and
I
WHEREAS, the attached contract for transportation engineering services submitted by Kamber
Engineering, Inc. recommends that the Town of Leesburg establish a budget of$12,500 for this project,
in excess of the stated $10,000 or 25% extension cap from Kamber Engineering's existing East
Battlefield
Parkway Alignment Study contract;
THEREFORE, RESOLVED by the Council of the Town of Leesburg in Virginia, as follows:
This Council authorizes acceptance of the attached contract extension for transportation
engineering services submitted by Kamber Engineering, Inc. dated March 6, 1989.
Mr. Mulokev - questioned the amount of Kamber Engineering's current contract with the town.
Mr. Minor stated the original contract is approximately $21,000.00.
Aye: Councilmember Clem, Forester, Kimball, Lovin, Mulokey, Tolbert, and Mayor Sevila.
Nay. None.
On motion by Mr. Tolbert, seconded by Mr. Clem the following resolution was proposed and
unanimously adopted.
89-79 - RESOLUTION - ENDORSING KEEP LOIIDOUN BEAUTIFUL'S ANNUAL CLEAN-UP
WHEREAS, Leesburg is blessed with unusual natural beauty; and
WHEREAS, past efforts by many individuals and organizations have contributed to keeping this
beauty unspoiled; and
I
THEREFORE, RESOLVED by the Council of the Town of Leesburg in Virginia as follows:
SECTION I. The Leesburg Town Council hereby declares April 1 through April 18, 1989 as
Spring Clean-up Weeks.
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266
Minutes of the April 11, 1989 regular Council meeting - Page 12
SECTION H. The Leesburg Town Council urges all individuals, families, businesses,
organizations, clubs and groups, governmental as well as private, to cooperate with Keep Loudoun
Beautiful in this worthy effort to benefit the Town of Leesburg.
Mayor Sevila - stated that this was the town's part, officially, to both recognize the efforts that
KU{ is doing and to also encourage the citizens of Leesburg to participate in the Spring clean-up.
Aye: Councilmember Clem, Forester, Kimball, Lovin, Mulokey, Tolbert and Mayor Sevila
Nay. None.
On motion duly made and seconded, the meeting was adjourned, with no further action taken.
Robert E. Sevila, Mayor
Clerk of Council
1
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