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HomeMy Public PortalAbout19971023CCMeeting1 1 1 1997- 10 -23. City Council Minutes Mayor Walter W. Parker called the October 23rd meeting to order at 7:30 P.M. with the following members of Council present: Ed Merves, Jack Youmans, William Remeta, Michael A. Hosti, Mallory Pearce and John O'Neill. City Attorney Edward Hughes was present. City Manger Bill Farmer was absent due to illness in his family and Assistant City Manager Rowena Fripp was on vacation. The Reverend Lee Bennett gave the invocation followed with the Pledge of Allegiance. Mayor Parker said that there are 3 candidates running for Mayor and 21 candidates running for Council and asked if the candidates present would stand and be recognized. Mayor Parker gave Ms. Alice Martin a birthday greeting from Council. The Mayor said that Senator Eric Johnson had not arrived as yet, but might come in later. Mr. Harry Spirides addressed Council on the issue of the additional 1% Hotel /Motel Tax for the Trade Center on Hutchinson Island. Spirides said the hotel /motel owners support this because the residents do not pay, just the tourist. Merves asked if this would come before Council in open session. Parker answered yes. Mr. Mark Shapiro spoke to Council concerning the safety on the streets on Tybee. Shapiro said that he would not go over what Mr. Bernie Goode presented to Council at the October 9th meeting about the 4 way stops on Jones Avenue. Shapiro said that streets should be made safe for families. He stated that he has followed cars going at least 70 MPH on 3 occasions in a one week span, called the license numbers into the police and nothing was done. Some cars on Butler go in excess of 80 to 85 MPH and that the nuts need to be controlled. John Jarvis said that we need to teach the public because there are nuts behind the wheels. Jarvis said that if Shapiro chased a lady, she could tell that he was trying to molest her and he would be in big trouble. Pearce made an announcement for the Free Music concert to be held at City Hall on Saturday, October 25th at 7:30 P.M. The performers are from Armstrong Atlantic and are donating their time and talent. Mayor Parker opened the meeting for business legally presented. Pearce moved to accept a Resolution for ISTEA funds to help restore and preserve the Lighthouse. Hosti seconded. Vote by Council was unanimous. Parker stated that D.O.T. has to pass the funds through a government agency. Youmans stated that he did not have a copy of resolution in his package, no problem with this, but the next time something this important comes before Council I would like a copy in my package. Parker said that this had just come up a couple of days ago. Ms. Sue Brockway, Director of the Marine Science Center, explained the reasons for a new lease agreement of 20 years for the building. Brockway stated that the MSC was a major tourist attraction, they give free beach walks and seining in the ocean. The facility is also an educational tool for the teachers and students who view the exhibits. Brockway said that they have seen a 31% increase in students coming to the MSC. MSC needs to expand 1 1 1 from 2830 square feet to 9000 square feet. MSC are asking that the restrooms be removed and that the lifeguards be relocated and to extend the lease from 5 years to 20 years. MSC would request use of a portion of Tybee School while the renovations are being completed. Ms. Kathryn Williams said that the center has grown and there is not enough room if the weather is bad there is no place to put the children. Williams stated that you can not ask for big bucks if you do not have a guarantee on the building. Merves asked if the funding was coming for sure? Williams said that 450,000 from the Chatham County SPLOST fund and also from City of Tybee. Merves asked if the MSC would start without having funds in place? Williams answered that the renovations could be done in stages starting with expanding the second story wall to the first floor wall for classrooms. Remeta said that the MSC has done a great job and he has always been supportive, but that we are short of restrooms already and are talking about buying portable restrooms at the present time. Remeta said that he would like to wait until the City Manager can explain options to the Council before taking any action. Parker read statement from City Manager recommending that a draft agreement be prepared for future consideration, after the issue of lifeguards relocation expense, restroom deletion impact, etc., is evaluated. Williams said that the pier has restrooms. Parker said that there are side steps to the pier. Youmans said that the building was built with federal monies and that when the police moved out the place was leaking. It was built as a bathhouse and safety building. Youmans said the city was told that they could not take the building down. Parker asked Hughes to check the grant form 77 with the Department of Interior. Hosti said this is to complicated and it needs a workshop. Merves said that some of the solutions for the problems should be addressed before the workshop. Pearce stated that he is support after agreement is agreed upon. Pearce moved to accept the minutes of October 9th as written. Hosti seconded. Remeta said that there is a line in there that might have come out a little too strong about the interest and all that is set aside for the gym fund, needs to be modified a little bit. Parker asked if it was incorrect. Remeta said he thinks it is a little to forceful about the treasurer. Parker said that the statement was made by the clerk. Remeta said that this is public record and thought it might be modified, it is one thing for us to put our foot in our mouths but you all have got to get along. Remeta said that the City Manager should give Pat Pagan directions of what to do with the funds after the Council meetings minutes are not orders to anyone. Vote by Council was unanimous. Merves asked if that was an accurate statement? Parker told Brown that she could correct the statement if she wanted to. Merves moved to support the concept of the additional 1% hotel motel tax for the Trade Center. Hosti and Youmans seconded. Pearce asked Spirides if the owners will support HB 379 sponsored by Representative Burke Day that would allow cities to raise the tax in order to help with the infrastructure. Spirides answered yes. Remeta said that an ordinance would have to be prepared, then two readings are needed before it is adopted officially. 1 1 1 Ordinance will be on the November agenda for first reading. Remeta moved to pay a past bill for the Savannah Morning News presented by Ms. Georgia Griesbach in the amount of $608.91. O'Neill seconded. Merves said that were we getting billed and just not paying. Parker said that there was confusion. Merves asked why the City needed the paper. Parker answered for the legal ads. Vote by Council was five in favor (Merves, Youmans , Remeta, Pearce, O'Neill); one opposed ( Hosti). Pearce moved to accept the contract with D.O.T. for the Museum Parking lot paving. Hosti seconded. Youmans asked if there was money in the paving fund to pay our share of about $35,000. Parker answered yes. Merves questioned how much would be saved if we did not pave where the parking meters are located and could be still use DOT funds. Parker said that would defeat the purpose. Youmans said that if we have money in paving fund then do not cut corners. Hosti said that he spoke with a city employee concerning the costs for the widening of streets and employee told him that his budget would be adjusted in order to pay. Remeta said he would like to hear from Cullen Chambers. Chambers said that there is a two fold problem, drainage and paving. He has talked with Pye and paving is the best way to control flooding and dust. Chambers said that they would maintain all the green space areas. Remeta asked about material used on the railroad tracks. Hosti said limestone, it would be a mess when it rained. Vote by Council was unanimous. Youmans said the payment will come out of Fund Three or it will not be done. Parker said that the Chairman of the Policy Committee for CUTS told him that we have two very good representatives on the board. Merves moved that a workshop be held in order to address Mr. Henry Levy questions about what Tybee transportation needs. Hosti said we need to set a priority list. Chief Price said that he had given data to each councilmember concerning the Jones Avenue traffic survey that the police department had completed. (Copy attached and becomes a part of these minutes) Price said that he feels that the petition was misleading because it addressed two separate issues. Price said that a Smart Sign is in place until Monday and then it is back to radar. Remeta said that a traffic study by an engineer was discussed at the last meeting. Parker asked about a double yellow line for no passing and reduce speed to 25 MPH. Merves said that he thought it was a study of the whole city. Price agreed with Merves. Youmans said that if speed limit is changed it must be approved by DOT and Public Safety because of use of radar and that some cities have been waiting 3 to 4 years for permission. Price said that when you run radar you must be 10 + 1 over the speed limit in order to write a ticket. Parker stated that maybe Chatham can help us out. Angela Byers said that we have a contract with Chatham County engineering and that they might help. Pearce said that the neighbors have come and they are think "Oh no, one more study ". Parker said that Farmer has already started the process. Pearce asked about the school zone on Jones. Price said that there is not a school zone on Jones, just on Butler. Parker asked Price to have the 35 MPH speed limit signs removed on Butler because it is in the middle of the school 1 1 1 zone area. Shapiro said that he did not realize or expect a cost to the city. Parker said that the State has control, amazing how much. Hughes said that 2 meetings ago Council tentatively approved a ground lease with Gearon /Nextel over by police station for a wireless communication tower, you authorized me to proceed, we are close to having a written lease. We need to finalize the plans tonight if Mr. Hacker has with him tonight, so agreement can be finalized when lease is complete. Mr. Hacker said that they would like to join Tybee with the rest of Georgia by the end of the year. Hughes said that we are also close to having a standardized lease, it is very similar to the Bell South lease for water tower attachment. Hughes said money needs to be agreed on - $1000 a month and a per centage of collocate fees, that a security bond lien issue and also that is about 90% resolved and that would do it; a three per cent increase a year for each 5 years. Hughes. Lease for 20 years. Youmans moved to approve as stated by Attorney Hughes said with Merves seconding. Vote by Council was unanimous. Remeta reminded Council that revenue from the lease will go towards the gym fund with interest. A public hearing will be advertised and held on a moratorium for tower at the November meeting. O'Neill asked for a 9 o'clock smoke break on behalf of the City Clerk. Remeta said that he would like to hear from the Chairman of the Recreation Commission. Mr. Bucky Chaffin said that Mr. Farmer has not informed the Commission of anything going on and there was no Councilmember present at the last meeting to help us out in some problems. Hosti said that there was another mistake in the minutes, my wife said that there was and ad in the newspaper. Hosti said he was out of town and could not attend. Pearce said that the minutes show that it was passed for a job description, advertise, and present an adjusted budget from the City Manager, which in our package. Hosti said that the reason that Farmer could not attend the meeting was because that his wife was ill. Parker said that Farmer has the right to advertise. Pearce said that the Charter give the manager the authority to hire /fire. Remeta said that before we finalize description and duties that the City Manager and the Recreation Commission should get together to work this out. Chafin said that the person would come before the Commission to be questioned, we are in the dark and are getting stabbed. Chafin stated that the seven members present were unhappy with Council because they did not take their advice. Chafin said that the Commission requested a tape recorder for their meetings, did not get one, so they taped the meeting with a personal recorder. Chafin said that the Council could not listen to the tape because bad things were said about them. Youmans stated that the job description is written just like all other city job description, person needs to be trained to do the job. Youmans wants to know what this will do to the budget. Remeta said that we need the manager present. Parker asked Chafin what he needed to learn from the City Manager? Chafin stated that the City Manager had turned down many sport programs last year and feels that Mr. Farmer is sabotaging the programs. Soccer starts Monday and somebody will invite the Mayor and Council to come 1 1 1 out. Saint Michael's and the City are having a Halloween Party for the kids, dance for the older kids, and a haunted house for everybody. Chafin said that Robin Griesbach has saved the City over $5,000 in providing co -ed softball and soccer. Remeta said that even when Youmans and he were getting things going, we were going to take your recommendations to Council for approval then give the Commissions' recommendations to the City Manager. Remeta said that there is a problem with the City Manager and he wants it noted in the minutes that he moves to start looking for a new City Manager. Hosti seconded. Chaffin said that if we gave the Y all our programs they would make $46,000, if the person paid $32.00 and the city paid $32.00. It would only cost the City $14,000 to $16,000 a year and some of these programs would be free. Merves asked that the motion be read again. Parker said that the motion was to look for a new city manager, does this mean we fire the present city manager? Remeta said we have to look for one first, start shopping. Remeta said that the City Manager is not committed to working with the Commission and has not worked with the Commission. Remeta stated that recreation is the number one problem on the island. Parker answered it is right here if you take the time to look at it. Remeta said he is not even meeting with the board that Council appointed. Parker said that he knows that he has had several meetings with Bucky. Chaffin said 45 minutes at City Hall, otherwise on the phone. Youmans said he is really confused stating that he was on committee with Remeta to come up with something to help the Recreation Department. The Recreation Commission was the outcome. The Commission would make recommendations and they would have to be recreation director hired if we were not going to use the one that is in place at this time, which is Frankie Solomon. Until the recreation director is hired, which is actually the one who is going to do this not the recreation commission, the commission is suppose to make recommendations to the person who is going to handle the job. Somebody who is trained and qualified to do this time because it is going to cover too many different things. Now we don't have one and I don't see how it will work until we do get one. Parker said we are on the right track so far, we advertised and have gotten several applications, some look very good. Pearce said that Remeta made a motion and why don't we deal with that and then we will continue with the other. Remeta stated that he wanted to explain a little more to Council. City Manager has come up with a job description examples of duties, desired knowledge, skills and ability, education and training and experience with requirements and he did not even go and talk to the Recreation Commission about what they thought the qualifications should be, the duties, I think this is what ruined recreation as this lack of communications and everybody wanted a city manager form of government to bring people together and it just seems like he picks his programs and he picks and chooses what he wants to do and this is the biggest issue or one of the biggest on Tybee Island now and he refuses to deal with it. Parker said that he thinks he has dealt with it pretty well personally. Remeta said that he has gotten no input, that it is the way he figures. Merves said he has read and studied the job 1 1 1 description and it is an outstanding description of what we need in a recreation director. I have also had some thought and would like to share these with Council. Merves stated "I've been a physician sine 1971, a serve over 20 years in the United States Army, and not until I became a Tybee Council member has my integrity been challenged. If it were merely a political opponent, I might have ignored the comments and responded in a different form, but when the chairman of the Recreation Commission puts charges of unethical behavior in writing and sends copies to each of you, as if it is an official position of the Recreation Commission, then I feel, the need to respond in this setting. If when I finish, anyone of you think, that my position as a volunteer on the YMCA board of directors, may interfere in my judgement to do what I believe what is best for Tybee, I will abstain from voting on these issues that relate to the YMCA, and if reelected in November I will resign my appointment to the board of directors at the Islands YMCA. I will not speculate as to why I was nominated for the board of directors, but I can tell you why I accepted their nomination. During the last two years I have transported my son regularly to the YMCA on Wilmington Island to participate in soccer, basketball, t -ball and the swimming programs. As a board member of the Islands YMCA, I have tried to influence the YMCA to organize and implement programs here on Tybee so that every child on Tybee might have the same benefits as my son. Now, if we can hire someone who can meet the standards, which our city manager has established in this job description before us we will be able to provide for many of the programs ourselves. I would suggest that our recreation director could then request YMCA to provide programs which we might not be able to do ourselves for various reasons, such as: inline hockey, due to the insufficient number of participants to have our own league; or insufficient facilities such as what would be needed for a swimming team. Now if any of you feel that my position as a board member of the YMCA causes a conflict of interest, which in your opinion, may interfere in using judgement to decide what is best for our Tybee residents, please indicate by raising your hand." Thank you. Pearce said that as a point of order that we are combining two different discussion here and should deal with Remeta's motion and then proceed to discuss recreation. Parker asked Remeta to restate his motion. Remeta said "Would to open up the position of City Manager, and start looking for a new city manager, I do not think we need to terminate the one we have now." Hughes said we do not have to terminate the present city manager until you are ready to hire another one. Parker asked if there was a second? Hosti seconded. Hosti said at the last Council meeting we sat here and thought we were voting on approval of $80,000 in material for the water line, sort of a moot point but what I found out from the City Manager the materials were already bought and sitting here, in other words the City Manager, I came twice before the City Council asking to set a limit of $10,000 without coming before Council for approval and both times it has not passed. The City Manager goes out and spends $80,000 without approval from anybody, I do not think that is right. Parker said 1 1 1 he thinks that money was in the budget, was it not? Hosti answered no it was not in the budget, it was in the bond fund, but that's beside the point, you know that a $80,000 bill should be approved by Council. Parker said that it was partly his fault because I was confused about what we were supposed to be voting on that night, and we have it on the agenda and I have the other thing in front of me. Hosti said that the other issue is that he was talking with the director of DPW and he said that Bill Farmer told him that all the widening of the streets, that he would increase his budget, adjust his budget, what ever that means to take care of the paving. The City Manager can not increase any departments budget, he is doing things he shouldn't be doing or telling people he is going to do. Merves would like to hear the City Managers' reply to those comments that have been made this evening because I think they are very serious violations, if they are in fact true. O'Neill stated that he does not think there is any question that people from all over the island are starting to vocalize a little bit more of what Remeta has summed up, I have heard it from corners of the island that I would not expect to hear it from. I know what my personal experience is been with him, certainly you gentlemen have been working with him on a much closer quarters that I have for a long time. I don't know if it is appropriate for us to advertise for another city manager before we have conference with him and let him know what we are going to do as a body, and I also want to emphasize that I am not attacking the system, we are looking at the individual in this particular job. O'Neill said that Farmer came along at a time when most people would not have wanted to jump into something like that. He was given a pretty difficult job to do and he has been able to do it, but I am hearing it from a lot of people I respect, I think we need to give it serious consideration. O'Neill said how we actually put wheels on it remains to be seen, but I think it is well worth looking at. Merves said if he is correct that this is the time of the year we are each to fill out evaluation forms for the City Manager. Each one of us should do this in a timely manner and then we need to meet together to discuss his performance and share those and at this point it would seem appropriate to, see at that point was my idea to discuss any pay increase, as well as if we want to extend him another year or not. In any case, we do need to fill out the evaluations and sit down with him, I believe that this would be a closed meeting Mr. Hughes? Hughes said it could be yes, this could be closed, the way it has gotten. Merves suggests that the Council hold a closed personnel meeting with the City Attorney and the City Manager present and go over the different concerns we each have as well as the things we feel he is doing a good job at and discuss them openly and then I think this motion that you made would be in order, I think it is premature at this point. Youmans asked if the evaluations paper are in the Council boxes? Everyone answered yes, they are. Merves asked how many have returned them? Brown answered none so far, just went in the boxes first of week. Pearce agrees with Merves. Parker asked Remeta if he wanted to withdraw his motion. Remeta answered he was not backing down. Parker stated that there is a motion to seek a new 1 1 1 city manager on the floor. O'Neill asked if the motion was going to be amended in any way? Remeta answered no, we need to go ahead and make our stand and be done with it. Voting in favor of the motion were Remeta and Hosti. Opposing were Merves, Youmans, Pearce and O'Neill. Merves asked about adopting the job description for recreation director that Farmer presented. Hosti said that it had already been done at the last meeting. Merves said that he has not had a response to his question about his appointment on the YMCA board of directors from the Council. Youmans answered I don't like you. Merves said I know that, but if you really do feel. Parker said that you asked for hands to be raised and none did. Hosti said he has no problem at all. Youmans said he does have a problem but he believes in freedom of speech, freedom of person, freedom of property. What you do is your business and what I do is my business, so I got no problem. O'Neill asked what did Youmans mean. Alice Martin asked if she could make an announcement for Ms. Robin Griesbach who had to leave the meeting. Mayor and Council are invited to the opening of the soccer season on Tuesday, November 28th at 5:30 P.M. Code Section 2 -4 -2 Allocation of Officers and Positions to be Classified or Exempt Service was motioned for approval on its second reading by Hosti and seconded by Pearce. Vote by Council was unanimous. Pearce moved to adopt Section 4 -2 -11 Fire Subscription Rates on its second reading. Hosti seconded. Remeta asked who set rates, the Chief? Parker said that the City Manager conferred with the Fire Chief. Youmans said he voted against on the first reading because (c) the rates are too high. $2,000 administration fee if you don't belong. Youmans said if the fire department gets a fire alarm call we go anyway. Parker said that this is an incentive to buy the subscription for the year and we would like everyone to join. Remeta asked Youmans about the other rates. Youmans said that (a) and (b) hasn't changed. Youmans explained the ordinance but does not know anything about subscribers without contract section. Vote by Council was 4 in favor (Merves, Hosti, Pearce, O'Neill); 2 opposed (Remeta, Youmans). Remeta asked how many people have been sent notices and if the City Manager went to the Chief? Youmans said that City Manager presented this to the Chief who was asked to go over and comment. Brown answered that Chief Brown does a good job of getting the renewal information out to all owners, he has the tax maps from Chatham with a print out of all owners in the unincorporated areas. Youmans asked about forest fires on three lots, that is not covered. Pearce moved to adopt Section 4 -2 -13 Non - Subscribers not Under Agreement on its second reading. Hosti seconded. Vote by Council was unanimous. Merves moved to adopt Section 7 -2 -1 City Hall Auditorium on 1 1 1 its second reading. Hosti seconded. Vote by Council was unanimous. Remeta said residents don't pay. Merves moved to adopt Section 10 -1 -43 Parking Lots on second reading. Pearce seconded. O'Neill said that this does not mean that we are going to use the water heater in the concrete block. Vote by Council was unanimous. Pearce moved to adopt Section 10 -1 -44 Motorized Carts Permitted on Government Use on its second reading. Hosti seconded. Youmans asked the ordinance be amended because it does not have any place on here where the DPW can go out with one of those carts. Parker said fit state when in the employment of the City. Youmans said to make it "A City employee on City business, in city vehicles, and in the exercise of their duties, etc." Pearce accepted the amendment. Youmans seconded. O'Neill said this is part of the reason that the code book is getting so thick, maybe we don't need to do stuff like this, if the police need to be on the beach. Remeta said he said this along time ago before O'Neill was on Council stating that you can't legislate common sense. Hughes said that it is a good idea for this ordinance. Youmans said that we should not pass another ordinance unless we take two out. Vote by Council was unanimous. Youmans said that until we did away with the little blue book that Ro had them typed up small and stuck in the book. All of a sudden we wound up with a note book real thick. Brown said that Youmans had suggested about two year ago and that it was in the budget that the City go back to Municipal Code but none supported Youmans. Parker said that we should not do anything with Sections 10- 1-41 Reservation for Parking Space for Private Use and 10 -1 -42 Reservation of Parking Space for Mailbox Requirements. Remeta said that he thinks that this is going to cause more trouble than it is worth. Merves asked if this was the first reading. Parker answered yes. Parker said that the post office was going to go to cluster boxes. Parker will get information about the cluster boxes from Postmaster Patty Smith. Council agreed to delay both ordinances. Pearce moved to approve bills for September. Merves seconded. Brown said that the bills were approved at the October 9th meeting and this is just for your information of the breakdown that you did not have at that meeting. Merves withdrew motion. Statistical reports from departments are in your packets for information. Merves moved that the Recreation Commission consider the gym /convention complex. Parker said that Farmer got some information today about some specialized construction of buildings that is rather unique and I think he is going to get more information to present to Council and it might be something that might not only be useful as far the gym and the building but 1 1 1 it might also be some type of attraction because of its design. Hosti said that it has 1998 $200,000. Parker said that is how much money is in that gym fund right now or it will be by something in 98, it is about $150,000 right now. Youmans said that it sure jumped up from $76,000. Parker said that by the end of 98 there will be $200,00 in the fund. Youmans said that he would like to motion that the gym fund be brought up monthly, that it stayed at $76,000 for over 6 months. Parker said he did not have problem with that, Jackie can do that when we get out reports. Hosti said that it needs to be highlighted in the minutes so that Mr. Farmer will see because nobody knew what was going on about the gym fund drawing the interest that has accrued. Remeta said that we have and I am all for the gym and all, but I know what the youngster are going through down here. But we have some serious bills to pay that we have built up, the new water tank,new 12 inch line going between the tank, engineers fees, water /sewer plant. Some very, very basic things we got to pay. Hosti said he has a good idea for the engineers lets fire them. Youmans what are we suppose to do with this engineering proposal? Parker read Farmers' recommendation. Youmans said that he does not think that we need to be spending anymore money than necessary that we are expecting to pay out of this SPLOST fund in the future. If something can wait a year or two then we should wait. Remeta said that he does not like the forward funding and that the main problem in Pooler are engineering fees. Remeta moved to adopt Section 10 -1 -35 Free Parking Decals - Authorized on its first reading. Merves seconded. Vote by Council was unanimous. Youmans moved to adopt Section 10 -1 -36 Period: Condition to Issuance with an amendment by changing the word Mayor to governing authority in paragraph (b) on its first reading. Remeta seconded. Vote by Council was unanimous. Hosti moved to adopt Sections 10 -1 -37 Same -- Display on Vehicle; Design, etc.; 10 -1 -38 Same - -Tax Payment requires in person; 10 -1 -39 Same -- Misuse of Decal forfeiture of free parking on their first readings. Youmans seconded all of the above. Vote by Council was unanimous. As there was no further business to come before Council the meeting was adjourned. Clerk of Council, jrb ayor Walter W. Parker R E S O L U T I O N WHEREAS, the Tybee Island Historical Society has, from its inception, enjoyed the support of the City's General Fund budget in every year since its formation; and WHEREAS, the Mayor and Council have on numerous occasions endorsed improvement projects of the historic society and encouraged the organization in its efforts to preserve, maintain and operate one of America's oldest and most historic lighthouses; and WHEREAS. the Tybee Island Historical Society has received support from the Georgia Department of Transportation through the national Intermodal Surface Transportation Enhancement Act, and is seeking continued funding from this source for the refurbishment of the Tybee Light Station; NOW, THEREFORE, BE IT RESOLVED, AND IT IS HEREBY RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF TYBEE ISLAND IN OPEN MEETING ASSEMBLED, that the City hereby wholeheartedly endorses the application for funding of the Tybee Island Historical Society, citing the importance of the light station to the economy of the city and Chatham County; and strongly recommends the project for funding from the Georgia Department of Transportation, with federal funds from the Transportation Enhancement Act, for the purpose of preserving an important part of Georgia's history. This 23rd day of October. 1997. ayor Walter W. Parker 1 1 1 D p xrtmint of UErrnspnrtattnn 3istrirt dire iJcsup. (Seurgin 31598 SUBJECT PRLOP - 8531 -40 (051) Chatham County Tybee Island Museum Parking Lot CITY CONTRACT October 7, 1997 Honorable Walter W. Parker, Mayor City of Tybee Island Post Office Box 2749 Tybee Island, Georgia 31328 Dear Mayor Parker: Authorization has been given to proceed with the preparation of a City Contract for improvements on the above numbered project, Execution of Department of Transportation City Right of Way Agreement requires the City to assume the responsibility for removal and relocation of any and all utility facilities in conflict with the proposed construction except where this phase of work is covered by specific agreements. It is understood that the City shall be responsible for handling the arrangements with utility owners for the removal and relocation of all and any utility facilities in conflict with the proposed construction on this project and that the relocated and all future utility facilities shall be installed and maintained in compliance with the rules and regulations promulgated by the Department in accordance with Annotated Code of Georgia § 32 -6- 174. The City give the utility owners ample notice of the impending project construction in order to allow them time for their engineering and relocation work, thus avoiding delays to the roadway contractor. Also, it is understood that the Department of Transportation will not participate in the cost of any utility facility removal and relocation necessary on this project. Continued Telephone 912/427 -5700 1 Honorable Walter W. Parker Page 2 October 7, 1997 For your use in negotiating for the removal and relocation of utility facilities in conflict, we are attaching a list of the utilities known to us which may conflict with the proposed construction. There may be additional utility owners both public and private which may conflict with the construction. Your cooperation in this matter will be appreciated. Yours very truly, DEPARTMENT OF TRANSPORTATION HIGHWAY DISTRICT NO. 5 FOR Craig C. Brack, P.E. District Engineer BY: c/.e-- Fred C. Goetze District Utilities Engineer FCG:WBB:dp Attachment as noted Copy: Mr. Dudley Ellis, P.E., State Utilities Engineer Mr. James Brown, Area Engineer General Files - Unit 1 1 1 Ordinance # It is hereby ordained by the governing authority of the City of Tybee Island, in open meeting assembled, that the Tybee Island Code of Ordinances, Title 2 Government and Administration; Chapter 4 Personnel; Section 2 Allocation of officers and positions to classified or exempt service be changed to read as follows: 2 -4 -2 ALLOCATION OF OFFICERS AND POSITIONS TO CLASSIFIED OR EXEMPT SERVICE (a) General allocation. All offices and positions of the city shall be allocated to the classified or exempt service. (b) Exempt service. The exempt service shall include the following. (1) All elected officials, city attorney and city recorder; (2) Positions involving seasonal or part -time employment; (3) Volunteer personnel and personnel appointed to serve without compensation; (4) Consultants and council rendering temporary professional service. (c) Classified service. The classified service shall include all other positions in the city service which are not placed in the exempt service.(Ord. of 8- 12 -81, Sec. 2) (d) The City Manager and City Clerk shall be "at will" employees, serving at the pleasure of the City Council, within the classified service of the city. OPTTFD HI D .y. Mayor Walter W. Parker Clerk of Council 1st Reading: 2nd Reading: Enacted: [2- 4- 2.hlr] 1 1 1 Ordinance # 1997 -114 It is hereby ordained by the governing authority of the City of Tybee Island, in open meeting assembled, that the Tybee Island Code of Ordinances, Title 4 Public Safety, Chapter 2 Fire, Section 11 Reserved, be amended by titling the section the same and naming Fire Subscription Rates to read as follows: a.) Fee for Subscribers: $85.00 for Residential; $240.00 for Fort Pulaski; $140.00 for Savannah Bar Pilots; $240.00 for the United States Coast Guard. b.) Fee for Non Subscribers Under Agreement: $350.00 per pumper per hour or portion thereof; $175.00 per service truck or rescue vehicle per hour or portion thereof. c.) Fee for Non Subscribers Not Under Contract $2,000.00 Administrative Fee $ 350.00 per pumper per hour or portion thereof $ 177.00 per service truck or rescue vehicle per hour or portion thereof. d.) Exemption from subscription fee: Active members of the Tybee Island Fire Department and retired members of the Tybee Island Fire Department or their widows. e.) The subscription rate shall be for the calendar year from January 1st to December 31st. This fee is non transferable and is not pro- ratable. (Ord. 1997 -114; 10/23/97) ADOPTED THIS 23rd DAY OF OCTOBER, 19 .7 4"yor Walter W. Parker Clerk of Council 1st Reading: 9 -11 -97 2nd Reading: 10 -23 -97 Enacted: 10 -23 -97 [4 -2 -11. dit] 1 Ordinance # 1997 -115 It is hereby ordained by the governing authority of the City of Tybee Island, in open meeting assembled, that the Tybee Island Code of Ordinances, Title 4 Public Safety, Chapter 2 Fire, Section 13 Non Subscribers Not under Agreement be added to read as follows: 4 -2 -13. Non Subscribers Not Under Agreement Property owners living outside the City Limits who are not "Subscribers ", and who are not "Non Subscribers Under Agreement" shall be termed "Non Subscribers Not Under Agreement ", and the providing of fire and rescue services shall be optional by departmental personnel. The addresses of these individuals shall be maintained on a separate list, and departmental personnel shall have the option of not responding to calls for service at these addresses, or to provide less services as would normally be provided. If, however, services are provided as needed, the charge made therefore shall be as indicated in Section 4 -2 -11 (c). Property owners who are "Non Subscribers Not Under Agreement' shall be notified by the City that they are so classified, and what the charge shall be if fire and rescue services are provided as needed,and what rights "Subscriber" and "Non Subscribers Under Agreement" have, as well as their respective obligations. (Ord. 1997 -115; 10- 23 -97) ADOPTED THIS 23rd DA OF OCTOBER , ayor Walter W.Parker Clerk of Council 1st Reading: 9 -11 -97 2nd Reading: 10 -23 -97 Enacted: 10 -23 -97 [4 -2 -13 . dit] 1 1 1 Ordinance # 1997 -116 It is hereby ordained by the governing authority of the City of Tybee Island, in open meeting assembled, that the Tybee Island Code of Ordinances, Title 7 Chapter 2 Section 1 be amended to read as follows: 7 -2 -1. CITY HALL AUDITORIUM The City Hall Auditorium shall be used primarily for official city meetings and functions. Any organization wishing to host a public event in the auditorium may, at the discretion of City Manager, be charged ...........:... a booking • ���eorg ani zat on must"res erve "tfiat e / e advance;' and must agree to abide by the following rules: 1) Use by individuals for private, invitation -only functions and /or functions for which entrance fees are charged are not allowed without a special permit from the City Manager or his designee. 2) No smoking. The sponsoring organization shall be responsible for strict enforcement of the city's no smoking policy. 3) No tables, chairs or equipment may be removed from the building. Rearrangement is allowed provided the room is returned to order after the event. 4) A ;.:: f t '::`:ONO fee for cleaning will be collected in advance. Tl s...aeposit fee may be returned if the booking party satisfactorily cleans and re- arranges the auditorium after the event. 5) Sound equipment is available for use only if an advance request is approved by the City Manager or his designee. 6) Exhibits, signs and posters may cause be used only in a manner ghat wi�� taus nodamage to""thewaIls "and floors. Such materials must be removed immediately following the event. (Ord. 1997 -116; 10/23/97) ADOPTED THIS 23rd DAY OF Octob ayor Walter Parker Clerk of Council 1st Reading: 9 -11 -97 2nd Reading: 10 -23 -97 Enacted: 10 -23 -97 [7- 2- 1.vmm] 1 1 1 Ordinance # 1997 -117 It is hereby ordained by the governing authority of the City of Tybee Island, in open meeting assembled, that the Tybee Island Code of Ordinances, Title 10 Motor Vehicles and Traffic; Chapter 1 General Traffic Regulations; Section 43 Parking Lots be added to read as follows: 10 -1 -43 PARKING LOTS ar ADOPTED THIS 23rd DAY OF OCTOBER ayor Walter W. Parker Clerk of Council 1st Reading: 9 -11 -97 2nd Reading: 10 -23 -97 Enacted: 10 -23 -97 [10- 1- 43.hlr] 1 Ordinance # 1997 -118 It is hereby ordained by the governing authority of the City of Tybee Island, in open meeting assembled, that the Tybee Island Code of Ordinances, Title 10 Motor Vehicles and Traffic, Chapter 1 General Traffic Regulations, Section 44 Motorized Carts Permitted for Government Use, by its addition with the following paragraph to read as follows: 10=1 -44 :otorlao Carta Porelttod for Oovoranont 1JO Enforcement personnel, when ccd by the City,ll,city,gmploygg on, city .Otifinggge.in,a,city,yghilcg, and in the exercise of their duties, may operate gasoline, diesel fuel, or battery operated powered vehicles or carts upon the City's streets, parks, parking lots, beaches, and other public properties in the City limits. (Ord. 118; 10- 23 -97) ADOPTED THIS 23rd DAY OF OCTOBER, 1997. ayor Walter W. Parker Clerk of Council 1st Reading: 9 -11 -97 2nd Reading: 10 -23 -97 Enacted: 10 -23 -97 [10- 1- 44.dit] 1