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Home My Public Portal About01-10-2008THE BOARD OF PUBLIC WORKS AND SAFETY OF THE CITY OF RICHMOND, INDIANA, JANUARY 10, 2008 The Board of Public Works and Safety of the City of Richmond, Indiana, met at 5:00 P.M., Thursday, January 10, 2008, in the Community Room at the Municipal Building, 50 North 5th Street, Richmond, Indiana. In attendance were Board Members Vicki Robinson, Dian Lawson and Mary Jo Flood. Also attending were City Attorney Walt Chidester, Captain Terry Hopkins, Chief Wolski, Director of Human Resources Bill Harris, Director of Public Works and Engineering Greg Stiens and Officer Justin Scheiben. The following business was conducted: CALL TO ORDER Robinson called the meeting to order and noted for the minutes that all board members and legal counsel were present. APPROVAL OF MINUTES Robinson made a request to the board to approve the minutes for the January 3, 2008 meeting. Lawson made a motion to approve with a second by Flood. The motion was unanimously passed. CLAIMS FOR PAYMENT Robinson made a request to the board to approve the claims for payment for January 11, 2008 in the amount of $205,295.64. She explained of that total $25,330.94 was paid to G 3 Technology Partners for telephone maintenance agreement payment, $17,057.13 was paid to Visionair for mobile software maintenance renewal for the Police Department, $22,987.13 was paid to Morton Salt for road salt and $72,639.67 was paid to Star Development as a pass through housing grant. Lawson made a motion to approve with a second by Flood. The motion was unanimously passed. Robinson took this time to introduce Justin Scheiben to the board. She also congratulated him and explained that he was approved by the board last week for the position of Probationary Police Officer with the Richmond Police Department. REQUEST A. Robinson brought to the board a request that was presented by Human Resource Director Bill Harris for the approval of section 13 to be added to the City Employee Policy Manual. He explained that this addresses what procedure would be followed Board of Works Minutes January 10, 2008 Page 2 of 3 in the case of a Snow Emergency. Flood made a motion to approve with a second by Lawson. The motion was unanimously passed. B. Robinson brought to the board a request that was presented by Captain Terry Hopkins for the approval of a Residential Parking Space at 1544 South 6t11 Street for Margaret Miller. Lawson made a motion to approve with a second by Flood. The motion was unanimously passed. C. Robinson brought to the board a request that was presented by Captain Terry Hopkins for the approval of the renewal of the following Handicap Parking Spaces. 1) 248 Pearl Street — Christ Tabernacle Church — 1 space. — Lawson made a motion to approve with a second by Flood. The motion was unanimously passed. 2) 109 North 6t11 Street — American Legion #65 — 3 spaces (1 Public Street and 2 Private Lot) — Flood made a motion to approve with a second by Lawson. The motion was unanimously passed. 3) 104 North 16t11 Street — Michael Wayne Hillard — Residential — Lawson made a motion to approve with a second by Flood. The motion was unanimously passed. D. Robinson brought to the board a request that was presented by Director of Public Works and Engineering Greg Stiens for the acceptance of Honeysuckle Lane and Honeysuckle Crossing into the City of Richmond Street, Storm Water and Sanitary Sewer Infrastructure. Lawson made a motion to approve with a second by Flood. The motion was unanimously passed. CONTRACTS A. Robinson brought to the board a request that was presented by City Attorney Walt Chidester for the approval of Contract No. 89 -2007 that is an Interlocal agreement between the City of Richmond and Richmond Sanitary District for Financial Services. He explained that this was a renewal of an ongoing arrangement with the Sanitary District and the City Controller's Office for handling the financial affairs of the Richmond Sanitary District. Flood made a motion to approve with a second by Lawson. The motion was unanimously passed. B. Robinson brought to the board a request that was presented by City Attorney Walt Chidester for the approval of Contract No. 9 -2008 that is an Interlocal agreement between the City of Richmond and the Richmond Sanitary District for the Health and Safety Officer. He explained that the Health and Safety Officer is employed at the Sanitary District also works with the City of Richmond. Lawson made a motion to approve with a second by Flood. The motion was unanimously passed. C. Robinson brought to the board a request that was presented by City Attorney Walt Chidester for the approval of Contract No. 10 -2008 between the City of Richmond and Susan S. Silberstein for legal services. He explained that Ms Silberstein previously worked for the City when Assistant City Attorney Kenyatta Cox was on maternity leave. This agreement is for a period of three months while the Law Office is looking for an Assistant City Attorney and could possibly be extended. Flood made a motion to approve with a second by Lawson. The motion was unanimously passed. Board of Works Minutes January 10, 2008 Page 3 of 3 D. Robinson brought to the board a request that was presented by City Attorney Walt Chidester for the approval of Contract No. 11 -2008 between the City of Richmond and Boston, Bever, Klinge, Cross & Chidester for Walt Chidester to Serve as City Attorney. He explained that it is the same as the agreement last year with the only difference being the 3% increase in the pay. Lawson made a motion to approve with a second by Flood. The motion was unanimously passed. ADJOURNMENT There being no further business, on a motion duly made, seconded and passed unanimously. The meeting was adjourned. S/S Vicki Robinson Vicki Robinson, President ATTEST: S/S Monica Burns Monica Burns, Deputy Clerk