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Special Meeting Minutes •
September 20, 1989
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A Special Meeting of the Leesburg Town Council was held on September 20, 1989 at 5:35 p.m,
in the Council Chambers, 10 Loudoun Street, S.W., Leesburg, Virginia pursuant to notice thereof having
been delivered to all councilmembers prior thereto. The meeting was called to order by Mayor Sevila.
All members of Council were present and included: Mayor Robert E. Sevila, Councilmembers Clem,
Forester, Kimball, Lovin, Mulokey, and Tolbert. Staff members present included: Town Manager
Jeffrey H. Minor, Director of Planning, Zoning and Development Katherine Imhoff, Director of Finance
Paul York, Town Attorney George Martin and Deputy Town Attorney Deborah Welsh. Also present
were Dodona Manor Board members, Special Counsel and Csaba Chekas.
Mrs. Forester made the following motion:
Pursuant to Section 2.1-344 of the Code of Virginia, as amended, I move that the Leesburg
Town Council go into Executive Session. The authority for this Executive Session is found in Section
2.1-344(a), Subsections (3) and (5), respectively. The public business matters to be discussed are:
1. The Marshall Committee's plans for Dodona Manor.
2. Potential unannounced business plans for new retail development.
The motion was seconded by Mr. Kimball. .
• Aye: Councilmembers Clem, Forester, Kimball, Lovin, Mulokey, Tolbert and Mayor Sevila
Nay: None
The Council then went into Executive Session.
Mrs. Forester made the following motion:
I move that the Executive Session be adjourned, that the Leesburg Town Council reconvene its
• Special Meeting and that the minutes of the Special Meeting reflect that no formal action was taken
in the Executive Session. The motion was seconded by Mr. Kimball.
The Mayor reconvened the Special Meeting at 8:15 p.m., and called a recess until after the
regularly scheduled Administration and Public Works Committee meeting.
Aye: Councilmembers Clem, Forester, Kimball, Lovin, Mulokey, Tolbert and Mayor Sevila.
Nay: None.
Mayor Sevila reconvened the Special Meeting of the Leesburg Town Council at 8:35 p.m.
Present were: Mayor Robert E. Sevila, Councilmembers Forester, Kimball, Lovin, Mulokey, and
Tolbert. Councilmember Clem was absent. Staff present included: Town Manager Jeffrey H. Minor,
Director of Finance Paul York, Town Attorney George Martin, Deputy Town Attorney Deborah Welsh
and Deputy Town Clerk Barbara Markland.
Mrs. Forester made the following motion:
Pursuant to Section 2.1-344 of the Code of Virginia, as amended, I move that the Leesburg
Town Council go into Executive Session. The authority for this Executive Session is found in Section
2.1-344(a), Subsections (3) and (5), respectively. The public business matters to be discussed are:
1. The Marshall Committee's plans for Dodona Manor.
2. Potential unannounced business plans for new retail development.
The motion was seconded by Mr. Tolbert.
Aye: Councilmembers Forester, Kimball, Lovin, Mulokey, Tolbert and Mayor Sevila.
Nay: None.
The Council then went into Executive Session
Mrs. Forester made the following motion:
I move that the Executive Session be adjourned, that the Leesburg Town Council reconvene its
Special Meeting and that the minutes of the Special Meeting reflect that no formal action was taken
in the Executive Session. The motion was seconded by Mr. Tolbert.
The Special Meeting was reconvened at 9:42 p.m.
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Special Meeting minutes of September 20, 1989
Aye: Councilmembers Forester, Kimball, Lovin, Mulokey, Tolbert and Mayor Sevila.
Nay: None. -
On motion of Mrs. Forester, seconded by Mr. Kimball, the following resolution was proposed
and unanimously adopted.
89-193 - RESOLUTION - CERTIFYING EXECUTIVE SESSION OF SEPTEMBER 20, 1989
WHEREAS, the Town Council of the Town of Leesburg has this day convened in Executive
Session in accordance with an affirmative recorded vote of the Town Council of the Town of Leesburg
and in accordance with the provisions of the Virginia Freedom of Information Act:
NOW, THEREFORE, BE IT RESOLVED that the Town Council of the Town of Leesburg does
hereby certify that to the best of each member's knowledge, 1) only public business matters lawfully
exempted from open meeting requirements under the Freedom of Information Act were discussed in
the Executive Session to which this certification applies; and 2) only such public business matters as
were identified in the Motion by which the said Executive Session was convened were heard, discussed
or considered by the Town Council of the Town of Leesburg.
Aye: Councilmembers Forester, Kimball, Lovin, Mulokey, Tolbert and Mayor Sevila
Nay: None
On motion of Mr. Tolbert, seconded by Mr. Mulokey, the following resolution was proposed and
unanimously adopted.
89-191 - RESOLUTION - CONFIRMING THE LEESBURG TOWN COUNCIL'S INTEREST IN
DEVELOPING A MEMORANDUM OF UNDERSTANDING AMONG THE
TOWN OF LEESBURG. GEORGE C. MARSHALL PRESERVATION FUND
AND THE AMERICAN CENTER FOR INTERNATIONAL LEADERSHIP
(ACIL)
WHEREAS, the Leesburg Town Council has authorized and the mayor has executed a purchase
option contract for the acquisition of historic Dodona Manor, home to Gen. George C. Marshall; and
WHEREAS, the Town of Leesburg has authorized the use of general obligation bond proceeds
in the amount of $1,000,000 and $409,000 in a utility fund loan to assist in the purchase of Dodona
Manor as a museum and historic site; and
WHEREAS, the Town of Leesburg is the recipient of a $500,000 grant from the State Historic
Landmarks Commission; and
WHEREAS,the George C. Marshall Home Preservation Fund (Preservation Fund) has mounted
an aggressive campaign to solicit international contributions for the preservation of this historic
Leesburg landmark; and
WHEREAS, Mr. Steven Hayes, President of the American Center for International Leadership
(ACIL) has expressed an interest in assisting with a joint fund raising program to secure funds for
the acquisition and future endowment of Dodona Manor in conjunction with the construction of a
conference center on the property to be a major focus for future national and international conferences
and summit meetings sponsored by ACIL; and
WHEREAS, the ACM, a non-profit, apolitical organization, whose stated mission is to"...respond
to a need to provide an international context for emerging leaders of the United States and to enable
them to meet their counterparts around the world"; and
WHEREAS,ACIL offers an additional dimension to augment fund raising opportunities available
through the Preservation Fund and assist with the purchase and operation of Dodona Manor, and
WHEREAS, such a relationship with ACIL could offer Leesburg the possibility of hosting
national and international conferences and other opportunities to foster international understanding
and cooperation, goals which are consistent with the lifelong achievements of General Marshall:
THEREFORE, RESOLVED by the Council of the Town of Leesburg in Virginia as follows:
SECTION I. The Leesburg Town Council hereby supports exploring a future relationship with
the ACIL which will lead to a shared fund raising effort and an arrangement by which a portion of
Dodona Manor property will be used for the construction of an international conference center not to
exceed 100 seat capacity.
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SECTION U. The town manager and deputy town attorney in consultation with the chairman
of the Preservation Fund and the president of ACIL shall prepare a Memorandum of Understanding
for future consideration of this Council. This document will outline the scope.of possible future
relationships among the three parties relative to Dodona Manor and the conference center, subject to
these conditions:
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Special Meeting minutes of September 20, 1989
1. The house will be retained as a museum/historic site open to the public, for
a minimum of 200 days annually.
2. Any improvements to the historic site will be approved in advance by the Town
Council and Virginia Historic Landmarks Commission.
3. ' To better accomplish this arrangement, following the town's actual purchase of
the property, the Town Council may consider a lease or transfer of the property
to a non-stock, non-profit corporation under Section 15.1-18.1 of the 1950 Code
of Virginia, as amended, created for the purpose of acquiring and preserving
historical properties, whose board shall comprise the current chairman and
selected members of the Preservation Fund, and the mayor and town manager
of the town, a officio, and other selected citizens to provide oversight and advice
to the town for the preservation and operation of Dodona Manor historic site,
1 grounds and fund raising.
4. The property shall revert to the town in the event the charter of the non-stock
corporation is violated, terminated or revoked or the property is used for an
unintended purpose.
5. The conference center shall revert to the non-stock corporation or town, as
appropriate, at the end of the lease term agreed to by the parties.
6. That this Memorandum of Understanding be approved prior to November 15,
1989 and a lease agreement be executed by November 1, 1990, unless such dates
are mutually extended by all parties.
7. The use of an executive appointed by ACIL to raise funds shall be furnished to
• the Preservation Fund and all funds raised on its behalf will be retained by the
preservation fund to be used exclusively for the purchase of Dodona Manor
and/or reimbursement to the town for its utility fund loan. •
8. The Town of Leesburg may unilaterally withdraw from the memorandum of
understanding for any reason prior to execution of a lease or transfer of the
property and that all funds deposited or pledged to the Preservation Fund shall
9. remain with such fund.
The lease arrangement will not require ACIL to pay rent and shall be reviewed
by Leesburg's bond counsel to ensure compliance with Internal Revenue Code
relative to the bond financing for this purchase.
10. The ACIL international conference center will be administered by the ACIL,
subject to such restrictions and conditions as may be agreed upon by the parties.
11. The separation of funds raised through donations and fees based on their origin
between Dodona Manor and the ACIL conference center shall be established.
Aye: Councilmembers Forester, Kimball, Lovin, Mulokey, Tolbert and Mayor Sevila
Nay: None
On motion of Mrs. Forester, seconded by Mr. Mulokey, the following resolution was proposed
and unanimously adopted.
89-192 - RESOLUTION - ACCEPTING AN AGREEMENT AND APPROVING A PERFORMANCE
GUARANTEE AND WATER AND SEWER EXTENSION PERMITS FOR PLAZA
COURT LOT 4
RESOLVED by the Council of the Town of Leesburg in Virginia as follows:
SECTION I. The manager shall execute the contract for public improvements for the
improvements shown on the plans approved by the Director of Engineering and Public Works for
Plaza Court Lot 4.
SECTION II. The extension of municipal water and sewer for Plaza Court Lot 4 is approved
in accordance with Sections 15-9 and 19-18 of the Town Code.
SECTION III. The cash bond in the amount of $19,016.00 is approved as security to guarantee
installation of the public improvements shown on plans approved by the'Director of Engineering and
Public Works for Plaza Court Lot 4.
Aye: Councilmembers Forester, Kimball, Lovin, Mulokey, Tolbert and Mayor Sevila.
Nay: None
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• Special Meeting minutes of September 20, 1989. -
On motion of Mr. Mulokey, seconded by Mr. Tolbert, the meeting was adjourned at 10:30 p.m.
Robert E. Sevila, Mayor
Town of Leesburg
Clerk of Council .
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